HomeMy WebLinkAbout03-24-2025 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, March 24, 2025 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of March 10, 2025, Regular City Council Meeting and minutes of
March 10, 2025, Work Session.
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Public Hearing – Ordinance – Amend Ordinance No. 1253 - To consider the
request from the City of Fairhope Planning and Zoning Department, for an
amendment to Table 3.1 of the City of Fairhope’s Zoning Ordinance.
6. Final Adoption – Ordinance – Amend Zoning Ordinance No. 1253 - Request of the
Applicant, Jay Broughton, on behalf of the Owner, Tallawampa Properties LLC, for
conditional annexation to R-1, Low Density Single-Family Residential District. The
property is approximately 5.20 acres and is located at 0 Gayfer Road Ext. PPIN #:
13818. (Introduced at the March 10, 2025 City Council Meeting).
7. Final Adoption - Ordinance – Annexation – City of Fairhope property located at
Section Street / 705 Twin Beech, Fairhope, Alabama. Contains 15.146 acres more
or less. Tax Parcels 46-04-19-4-000-012.000 and 46-04-19-4-000-041.000.
(Introduced at the March 10, 2025 City Council Meeting).
8. Final Adoption - Ordinance – An Ordinance amending Ordinance No. 522 and
repealing and replacing Ordinance No. 1779 Parking Authority; Section 20-31: Said
Parking Authority or Committee shall be composed of seven (7) members, and all
such members shall be residents of the City of Fairhope, Alabama and over the age
of 21 years. (Introduced at the March 10, 2025 City Council Meeting).
9. Final Adoption - Ordinance - An Ordinance to Approve an Application from Richard
T. Barrett for a Franchise Agreement Tennis and Pickleball for at the Mike Ford
Tennis Center. (Introduced at the March 10, 2025 City Council Meeting).
10. Ordinance – Annexation – Casa Azul Fairhope, LLC (Daniel Dorta) property located
at 18348 Greeno Road, Fairhope, Alabama and zoned B-1 Local Shopping District.
Tax Parcel 46-08-28-0-000-017.001.
11. Site Plan Review and Approval - Request of the Applicant, Overstreet & Assoc., on
behalf of the Owner, Bon Aventure Too, for Site Plan Approval of Staggers Mixed-
Use Project. The property is approximately 0.20 acres and is zoned B-2 – General
Business District. The property is located on Morphy Avenue west of S. School
Street. PPIN #: 77834. (Planning Commission unanimously recommends approval
of SR 24.07).
City Council Regular Meeting
March 24, 2025
Page - 2 -
12. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change
Order No. 2 for (Bid No. 2023WWF-034) Working Waterfront and Greenspace
Restoration project with a cost of $251,690.30; and to award Change Order No. 2 to
Rolin Construction, Inc. The new contract total will be $10,240,069.76. Authorize
transfer from the General Fund to the Federal Grants Fund in the amount of
$251,690.30.
13. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
Amendment No. 1 with PipeSuite, A Division of Payne Management, Inc. for
Professional Consulting Services (RFQ PS24-023) with a not-to-exceed amount of
$10,080.00. The new contract total will be $63,240.00.
14. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan
for Professional Traffic Engineering Services for (RFQ PS25-024) for the Twin
Beech Corridor Study to Neel-Schaffer, Inc.; and hereby authorize Mayor Sullivan
to negotiate the not-to-exceed fee to be approved by Council.
15. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
with Volkert, Inc. for Professional Engineering Services for (RFQ PS25-011) for the
Airport Industrial Park Environmental Assessment with a not-to-exceed contract
amount of $104,518.00. Authorize budget transfer from the General Fund to the
Capital Project fund in the amount of $104,518.00.
16. Resolution - That the City of Fairhope approves the procurement of a Complete
Weather Safety System for Founders Park and Fairhope Soccer Complex from
Perry Weather as the sole source, and authorizes procurement based on the option
by the Code of Alabama 1975, Section 41-16-51(13) with a not-to-exceed purchase
cost of $30,000.00, $3,000.00 per year subscription cost, plus a one-time shipping
fee of $800.00; and authorizes Mayor Sherry Sullivan to execute a contract.
17. Resolution - That the City of Fairhope approves the award of the Request for Quotes
for Labor and Materials for the installation of an ADA ramping system for entry to
Majors Field to MH McLaughlin, LLC. for a not-to-exceed cost of $17,500.00. This
Public Works project will be less than $100,000.00, and therefore does not need to
be formally bid out.
18. Resolution - That the City of Fairhope approves the procurement of Cable Television
Services for the City of Fairhope Recreation Center from Mediacom Business with
a not-to-exceed monthly cost of $482.95, plus an installation/setup fee of $149.95;
and authorizes Mayor Sherry Sullivan to execute a contract.
19. Resolution - That the City Council hereby approves the negotiated price and contract
terms and conditions for Bid No. 25-015 Beverage Vending and Concession Annual
Contract and awards the bid to Coca-Cola Bottling United-Central, LLC with the total
bid proposal attached.
City Council Regular Meeting
March 24, 2025
Page - 3 -
20. Resolution - That the City Council authorizes and approves hiring a Driver (Grade
4), assigned to work at the Nix Center to assist with delivering meals to home-bound
senior citizens, to allow the current Driver (Grade 4) who is retiring April 17, 2025,
to work together and train the new employee prior to retirement. This is beneficial to
both the City and the new employee. The temporary position will expire upon the
retirement of the current Driver.
21. Resolution - That the City of Fairhope authorizes Mayor Sherry Sullivan to execute
a Change Order No. 1 for the agreement with Long's Human Resource Services to
supply temporary employees to supplement the existing workforce. This change
order will add custodian services for the Nix Center. This change order will increase
the not-to-exceed cost to $75,000.00. These services are exempt pursuant to Code
of Alabama 1975, Section 41-16-51. Authorize Treasurer to transfer $23,000.00
from Nix Salaries 001300-50040 to Temp Contract Labor 001300-50245.
22. Resolution - That the City of Fairhope approves the procurement of ClearGov
Budget Book Software for a not-to-exceed cost of $5,850.00 for FY2025 and
$11,700.00 for FY2026, and authorize Mayor Sherry Sullivan to execute the Service
Order. This purchase is exempt from formal bidding per Code of Alabama 1975,
Section 41-16-51(11).
23. Resolution - That the City of Fairhope approves the procurement of a Genetec
Server Storage Expansion for the Fairhope Municipal Jail that is on Omnia Partners
(Contract #2018011-02) with SHI International Corp.; and therefore, does not have
to be let out for bid. The total amount not-to-exceed $32,008.07.
24. Request - Friends of the Halstead, Inc. - Street Closure on School Street between
Morphy Avenue and Fairhope Avenue for Live at Five for Concert at Halstead
Amphitheater for bus and truck parking for April 11, 2025, and April 25, 2025.
25. Public Participation – (3 minutes maximum)
26. Adjourn
Regular Meetings of the Council shall be held on the 2nd and 4th Monday nights
of each month immediately following the 4:30 p.m. Work Session unless
prescheduled and announced otherwise.
Next Regular Meeting – Monday, April 14, 2025 – Same Time Same Place