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Home My WebLink About04-03-1976 Special MeetingSTATE OF ALABAMA COUNTY OF BALDWIN The City Council of the City of Fairhope met in Special session at the City Administration Building, 387 Fairhope Avenue, Saturday, April 3, 1976 at 10:00 A.M. with the following members present: Mayor James p. Nix, Councilmen: David E. Bishop, H. G. Bishop, Sam E. Box, 011ie E. Deese and Barney L. Shull. Each member present signed Waive of Notice of the calling and holding of the special meeting. In the absence of the City Clerk, Councilman Barney Shull moved, seconded by Councilman Sam Box, that Phil Rutherford be appointed as Clerk of the meeting. Motion carried. The following bids were received on Stadium Seating and Site preparation: SUMLIN AND SUMLIN: Item 1. Track $ 12,808.00 Item 2. W/S Stands 67,460.00 Item 3. Rest Room and Concession Stands W/S 46,994.00 Item 4. E/S Stands 46,994.00 Item 5. Rest Rooms and Concession Stands E/S 28,000.00 Item 6. Fencing 14,720.00 TOTAL BID- - - - - - - --- - - - $221,164.00 BALDWIN CONSTRUCTORS Item 1. Track $ 9,650.00 Item 2. W/S Stands 94,000.00 Item 3. Rest Rooms W/S and Concession Stands 34,000.00 Item 4. E/S Stands 75,500.00 Item 5. Rest Rooms and Concessions E/S 27,000.00 Item 6. Fencing 14,048.00 TOTAL BID - - - - - - - - - - - $254,198.00 The low bid of Sumlin and Sumlin-was revised as follows in order to stay within the budget allowed for Stadium: Item 1. Delete Item 2. $67,460.00 As bid. Item 3. $39,616.00 Changed to masonary bldg. with flat roof Item 4. $51,182.00 As bid. Item 5. Delete Item 6. Delete Item 7. $20,547.00 TOTAL - - - - - - - - - - - - - $178, 805.00 Motion by Councilman Barney Shull seconded by Councilman David E. Bishop that City accept low revised bid of Sumlin and Sumlin in the amount of $178,805.00. Motion carried. The following bids were received on Lighting for Stadium: Turner Supply Company $ 33,615.00 Hatfield and Company No Bid Moore Handley 34,287.60 Hill Soberg 35,304.00 Mack Electric Supply Company 32,538.00 Motion by Councilman Barney Shull seconded by Councilman Sam Box that City accept low bid of Mack Electric Supply Co. in the amount of $32,538.00. Motion carried. Motion by Councilman Barney Shull seconded by Councilman Sam Box that City approve Engineering Fee of 57. of revised cost of Construction. Motion carried. It was duly moved, -seconded and carried that the meeting adjourn. Approv Attest aActin C er Page 1 of 2 ` SUMMARY OF PROJECITS NO. DESCRIPTIVE TITLE ESTIMATED COST PROJECT FUND GREENO BLVD. PARK CENTER GR-PCl Stadium Facility; (Perimeter Controlled Min B.O.R. Matching) (Parking and Reserve Seats) 1. Seating, Lights, Rest Rooms, Fence, Septic System .............. $ 120,000.00 $ 90,000.00 ?. Concessions, Dressing Rooms, Tract -Events Press Box, etc....... 30,000.00 30,000.00 GR-PC 2 Little Leggue Baseball Field #2 (B.O.R. Matched 50o Possible)..... 25,000.00 15,000.00 GR-PC 3 Soft Ball Bield, (B.O.R. Matched 50% Possible) ..................... 30,000.00 15,000.00 uR-PC 4 Tennis Center (Perimeter Controlled Min. B.O.R. Matching) (P4embership matching & Fee) . 1. (4) Court Addition and temp. shop facility....... .............. 50,000.00 35,000.00 2. (6) Court Addition & Center Facility ........................... 75,000.00 55,000.00 GR-PC 5 Hand Ball Courts (B.O.R. Matched 50% Possible) ..................... 30,000.00 15,000.00 GR-PC 6 Play Lot Equipment (B.O.R. Matched 50% Possible).-_ ............... 16,000.00 8,000.00 GR-PC 7 Bicycle Paths & Drivers & Walks (B.O.R. Matched 50% Possible)........ 12,000.00 6,000.00 GR-PC 8 Drives and Parkir;g Areas (B.O.R. Matched 50% Possible).....; ........ 60,000.00 30,000.00 GR-PC 9 Swimming Pool. Center; Reroof and Renovation...... 0...............0. 3,000.00 3,000.00 YOUNG STREET PARK CENTER �O-P C11 Recreation Center Addition............ 0............................ 20,000.00 15,000.00 YO-PC 3 Baseball Field ..................................................... 30,000.00 15,000.00 YO-PC 3 Softball Field ..................................................... 30,000.00 15,000.00 YO-PC 4 Play Courts - Tennis and Basketball ................................ 30,000.00 15,000.00 YO-PC 5 Parking and Drives, and Security Lights ............................ 15,000.00 10,000.00 YO-PC 6 Play lot Equipment ................................................. 12,000.00 6,000.00 YO-PC 7 Picnic Pavillion............... ......... ............. I.............. 8,000.00 5,000.00 LTIMPSON FIELD PARK CENTER SF -PC 1 Little League Field ................................................ 15,000.00 8,000.00 �SF-PC 2 Soft Ball, Youth Baseball Field ................................... 15,000.00 8,000.00 SF -PC 3 Soccer Field ....................................................... 16,000.00 8,000.00 SF -PC 4 Handball Courts and Parking ........................................ 30,000.00 15y900.00 MORPHY RECREATION CENTER 1 � Kitcben Facilities 25,000.00 2,500.00 :�RC ................................................0 Continued on Page 2 Page 2 of 2 MORPHY ST, ADULT/TOURIST CE14TER dG-ATC huffle Board and Patio Area ................................. $ 2,500.00 1,500.00 KAGNOLiA BEACH AND PARK CENTER MA-BPX 1 Bluf and Beach Control Bulkheading..e.........................0 25,000.00 15,000.00 MUNICIPAL PIER BEACH AND PARK CENTER MU-PBPC 1 Bluff and Beach Control Bulkheading............................ 25,000.00 25,000.00 MU-PBPC 2 Picnic Pavillion and Parking ........................ ........... 16,000.00 16,000.00 r�lt3-PBPC 3k Plav Lot E2uipment...................... .e....................... 16,000.00 8,000.00 MU-PBPC 4 Picnic Tables and Sanitary Control Equipment ................... 8,000.00 4,000.00 i December 8, 1975 Honorable Mayor. and Council Members: The Fairhope Park and Recreation Board is pleased to recommend the attached list of projects for consideration. These projects may be undertaken in any order as directed by the Mayor and Council. Current cost estimates have been prepared, project construct- ion plans and specifications have been or are being prepared. Plans are being instituted for obtaining Federal Grant funds with commitments available after July 1, 1976. Projects will be controlled under the direct supervision of the Recreation Board Members, or employees. Bids will be solicited in part or on the whole for completed contracts, or for material, labor, and equipment, as directed by the Mayor and Council, in order to provide economics and timing. It appears that the added tax revenue will provide enough annual income to extend a debt encumherance of up to $300,000.00 for a maximum forty (40) year period. A schedule of loans would have to be worked out with the Farm Home Administration, but roughly would be as follows: Period (Years) Loan ($s) Annual Repay 20 (Min.) $300,000.00 $24,000.00 30 300,000.00 19,000.00 40 (Max..) 300,000.00 16,500.00 Projects would, and should, be started and completed differently,and therefore, funding would and should be scheduled to suit. Also, B.O.R. matching funds would not be avail- able until after final audit scheduling. However, the Recreation Board Members ax.e firm in their commitment to the Mayor and Council for action in those projects of priority as soon'as funds are available. Again, thank you for your concern and interests in our Fairhope Community and its evolution to potential. Sincerely yours, C "v" t .ia4wo Barney L. hull, Chairman Park and Recreation Board STATE OF ALABAMA COU14TY OF BALDWIN We, the undersigned members of the Fairhope City Council hereby waive Notice of the calling of a special meeting for the purpose of accepting contracts on new Stadium and any other bus- iness that might come before the Council, and do consent that said meeting be held at the City Administration Building, 387 Fairhope Avenue, Saturday, April 3, 1976 at 10:00 A.M. Mayo Councilman c ounciiman ciiman Counci m n