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Home My WebLink About12-19-2024 City Council Agenda (Amended 12-20-2024) CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Thursday, December 19, 2024 - 2:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Approve minutes of 9 December 2024 Regular City Council Meeting and minutes of 9 December 2024 Work Session 2. Report of the Mayor (1) Girl Scout Troop 8017 regarding Annual Cookie Sale Troop Leader Allison Marlow 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. Public Hearing – Ordinance – Amend Zoning Ordinance No. 1253 - Request of the Applicant, SCorUSA, LLC, acting on behalf of the Owner, Steven W. Corbett, to rezone property from B-2, General Business District to a PUD, Planned Unit Development, to be known as Legends at Point Clear. The property is approximately 13.80 acres and is located on the west side of Greeno Road South, north of Old Battles Road/CR-34. PPINS #: 39376, 210314. 6. Final Adoption - Ordinance - An Ordinance establishing Impact Fees on New Development in the City of Fairhope; and repealing and replacing Ordinance No. 1625. (Introduced at the December 9, 2024 City Council Meeting.) 7. Ordinance - An Ordinance Repealing and Replacing Ordinance No. 1575 to protect the Public Health, Safety and Welfare by providing Policy and Procedure for Park Usage within the City of Fairhope. 8. Request - To Approve the 2025 Regular City Council Meetings. 9. Resolution - To Repeal and Replace Resolution No. 3039-18 setting forth the Rules and Regulations for the Operation of the Fairhope Municipal Civic Center Complex located at 161 N. Section Street, Fairhope, Alabama as amended. 10. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan, on behalf of the City of Fairhope, to execute a purchase agreement and all closing documents related to the sale of the “Anna T. Jeanes School” Land Property (PPIN 62123 and PPIN 62124) from Baldwin County Board of Education. 11. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan to execute a contract for Professional Services for closing costs and title insurance on the Anna T. Jeanes School Land Purchase with Kopesky & Britt, LLC with a cost not-to-exceed $10,000.00. Lay Over Lay Over City Council Regular Meeting December 19, 2024 Page - 2 - 12. Resolution - That the City Council adopts the recommendation from the Recreation Board for Founders Track and Field subject to availability with no rental fee reductions. 13. Resolution - To award (Bid No. 25-005-2025-PWI-014) to Apex Contracting Services for Metal Building - 50' x 120' Pre-engineered Metal Building with Foundation Electric Storage Building Addition for the City of Fairhope - Electric Utility with a bid proposal not-to-exceed $178,000.00. 14. Resolution - To award (Bid No. 25-007-2022-PWI-006) to Asphalt Services, Inc. for Project No. STPSU-0220 (256) for Roundabout at North Section Street / Scenic 98 (Veterans Drive) / Main Street with a bid proposal not-to-exceed $1,597,777.50. This is an 80/20 grant with ALDOT. 15. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract amendment with Volkert, Inc. for Professional Engineering Services - Roundabout at North Section Street / Highway 104/ Veterans Drive/ Scenic 98 (ALDOT Project No. STPOA-0220() to add Construction Engineering and Inspection fees for a not- to-exceed cost of $212,654.25. The new contract total will be $350,368.00. This is an 80/20 grant with ALDOT. 16. Resolution - That the Fairhope City Council hereby accepts the $14,334.00 gift to the City of Fairhope from Lucy McVay and earmark these funds for an additional entrance to Knoll Park; and authorize the use of Capital Improvement Funds for the remainder of the cost of Project. 17. Resolution - That the Fairhope City Council hereby accepts the Gift from the Colvin Family for the Christmas Arch in memory of their mother Carolyn Seale Colvin; and the Planter that is to be used at the Flying Creek Nature Preserve valued at $2,900.00. 18. Resolution - That the public water improvements indicated herein for Cottonwood Estates Subdivision are hereby accepted for public maintenance subject to the bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and P&G Developments, LLC (the “Subdivider”) and Grant Nichols Construction, Inc (the “Contractor”). 19. Resolution - To award (Bid No. 25-006) to W.R. Mitchell, Contractor, Inc. for Force Main Upgrades - Thompson Hall Project for the not-to-exceed amount of $672,165.00. 20. Resolution - That the City Council approves the selection by the Evaluation Team for Professional Engineering Services for (RFQ PS25-004) for the Installation of a New Lift Station on Scenic Hwy 98 and Lift Station Upgrade at the Grand Hotel to CDG, Inc.; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to- exceed fee to be approved by Council. City Council Regular Meeting December 19, 2024 Page - 3 - 21. Resolution - To award (Bid No. 25-012) to G&L Tank Sandblasting and Coatings, LLC for the Reconditioning of the Water Treatment Plant No. 2 - 3,000,000 Gallon Hydropillar Tank and the Water Treatment Plant No. 3 - 300,000 Gallon Elevated Leg Tank with a bid proposal not-to-exceed $1,882,155.00. 22. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract amendment with Chris Francis Tree Care, LLC for Bid No. 24-056 Citywide Tree Maintenance Annual Contract to increase the total contract amount for Year One by $90,000.00. The new contract total for Year One will be not-to-exceed $186,000.00 and the total contract amount not-to-exceed $378,000.00 for three (3) years, and authorizes the Treasurer to transfer budget of $50,000.00 from 001350- 50360 to 01360-50360 to fund a portion of this increase. 23. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Replacement of Drainage at Fire Station No. 2 to Blade Construction LLC for a project cost of $55,626.00, plus an additional contingency cost of $1,376.00, Total cost not-to-exceed $57,002.00. 24. Resolution - That the City of Fairhope hereby terminates the contract with Global Solutions & Data Services, LLC for RFQ PS24-022 Go-Between Support for the City of Fairhope and Tyler Technologies and other supporting applications as allowed in the Additional Considerations B. Termination Clause of the executed contract. 25. Resolution - That the City of Fairhope authorizes submission of the RAISE Grant Program 2025 for a bridge system to replace a box culvert system over Fly Creek on U. S. Highway 98, Fairhope, Alabama; and authorizes the Mayor to sign all required grant application documents on behalf of the City. If awarded, the money will be passed through to ALDOT who will manage the project. 26. Resolution - That the City Council accepts equipment, installation and training of two (2) complete Vesta Positions for the Fairhope Police Department from Baldwin County 911 District. The total amount of the equipment and services is $70,501.85, all provided free of cost. After the first year, Fairhope Police Department will be responsible for the annual recurring support cost of $6,225.00. 27. Resolution - That the City of Fairhope approved the procurement of the Annual Renewal of Palo Alto Support/Subscriptions for the Firewall that is on NASPO (Contract #AR3229) with Clear Winds Technologies and therefore does not have to be let out to bid. The total amount not-to-exceed $66,568.04. 28. Resolution - That the City of Fairhope hereby temporarily suspends Ordinance No. 1425 from noon on December 31, 2024, to noon on January 1, 2025, for purposes of New Year’s Celebration Activities. City Council Regular Meeting December 19, 2024 Page - 4 - 29. Resolution – That the City Council hereby approves the recommendation by the Recreation Board that the Bayshore Tennis Team be allowed to use the tennis courts at the Mike Ford Tennis Center at a rate of $5.00 per player, per day. This does not apply to tournament play which will fall under Resolution No. 5189-24. This resolution will go into effect immediately until June 1, 2025. 30. Resolution - That at the request of Girl Scout Troop 8017 to use the Public Area on the East Side of Julwin’s Restaurant for their Annual Cookie Sale beginning January 7, 2025. 31. Public Participation – (3 minutes maximum) 32. Adjourn Next City Council Regular Meeting - Monday, January 13, 2025 Add On Add On