HomeMy WebLinkAbout11-21-2024 City Council MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council , City of Fairhope , met in regular session at
2:00 p .m ., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope ,Alabarna 36532 , on
Thursday, 21 November 2024.
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Present were Council President Jack Burrell, Councilmembers: Corey Martin
and Jimmy Conyers, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell , and
Planning Clerk Cindy Beaudreau. Councilmembers Jay Robinson and Kevin Boone,
and City Clerk Lisa A. Hanks were absent.
There being a quorum present, Council President Burrell called the meeting to
order. The invocation was given by Pastor Timothy Clark of Celebration Church and
the Pledge of Allegiance was recited . Councilmember Conyers moved to approve
minutes of the 12 November 2024, regular meeting; and minutes of the 12 November
2024 , work session . Seconded by Councilmember Martin, motion passed
unanimously by voice vote.
Mayor Sullivan addressed the City Council regarding Tree Lighting
Celebration and Movie in the Street.
Councilmember Martin said he was looking forward to tonight.
Councilmember Conyers also said he was looking forward to tonight.
Council President Burrell reiterated what Councilmembers Martin and
Conyers said regarding Lighting of the Trees. He mentioned the Nutcracker Ballet at
the Fairhope Civic Center and the Corks, Casks & Canvas event at Eastern Shore Art
Center.
Councilmember Martin moved for final adoption of Ordinance No. 1815 , an
ordinance to declare that certain real property (105 Farmable Acres) of the City of
Fairhope is temporarily designated surplus and not needed for public or municipal
purposes in response to an offer to lease property yearly from January 1 through
December 31 for one year with four one-year options . The City of Fairhope reserves
the right to terminate the lease partially or completely or carve out certain portions of
the property for municipal purposes. (Introduced at the November 12, 2024 City
Council Meeting) Seconded by Councilmember Conyers, motion for final adoption
passed by the following voice votes: AYE -Burrell, Martin, and Conyers. NAY -
None .
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21 November 2024
Councilmember Conyers moved for final adoption of Ordinance No . 1816 , an
ordinance to establish Water and Wastewater (Sewer) Rates for all Customers on the
City of Fairhope Water and Wastewater Systems and to Repeal Ordinance No . 1791.
(Introduced at the November 12 , 2024 City Council Meeting) Seconded by
Councilmember Martin , motion for final adoption passed by the following voice
votes: AYE -Burrell , Martin, and Conyers. NAY -None.
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution , a resolution that Mayor Sherry Sullivan is hereby authorized
to execute Change Order No. 1 for (RFQ PS23-018) Professional Engineering
Services for Water Treatment Plant No. 3 Inspections and Construction Materials
Testing with a cost of $8 ,840 .00 with GeoCon Engineering & Materials Testing Inc.
The total cost for Inspections and Construction Materials Testing will be $23,840.00 .
Seconded by Councilmember Martin, motion passed unanimously by voice vote .
RESOLUTION NO. 5271-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to
execute Change Order No. 1 for (RFQ PS23-018) Professional Engineering Services
for Water Treatment Plant No . 3 Inspections and Construction Materials Testing with
a cost of $8 ,840.00 with GeoCon Engineering & Materials Testing Inc. The total cost
for Inspections and Construction Materials Testing will be $23,840.00.
DULY ADOPTED THIS 21ST DAY OF NOVEMBER , 2024
Attest:
JSaA.anks, MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City Council approves the selection by
the Evaluation Team for Professional Engineering Services for (RFQ PS25-002) for
the Installation of a 24" Water Line from WTP #2 to CR13 Along Fairhope Ave . to
Krebs Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the
not-to-e xceed fee to be approved by Council. Seconded by Councilmember Conyers ,
motion passed unanimously by voice vote .
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21 November 2024
RESOLUTION NO. 5272-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves the selection by the Evaluation Team for
Professional Engineering Services for (RFQ PS25-002) for the Installation of a 24" Water
Line from WTP #2 to CR13 along Fairhope Avenue to Krebs Engineering ; and hereby
authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by
Council.
DULY ADOPTED THIS 21STDAYOFNOVEMBER, 2024
Attest:
~/ft~ ~ AH ~::MMC
ity Clerk
Councilmember Martin introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
the Evaluation Team for Professional Engineering Services for (RFQ PS25-003) for
the Installation of a 16" Water Main from WTP #2 to State Highway 181 to Krebs
Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-
exceed fee to be approved by Council. Seconded by Councilmember Conyers, motion
passed unanimously by voice vote .
RESOLUTION NO. 5273-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , That the City Council approves the selection by the Evaluation Team for
Professional Engineering Services for (RFQ PS25-003) for the Installation of a 16" Water
Main from WTP #2 to State Highway 181 to Krebs Engineering; and hereby authorizes
Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council.
DULY ADOPTED THIS 21ST DAY OF NOVEMBER, 2024
Attest :
LM ~
City Clerk
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21 November 2024
Planning Director Hunter Simmons addressed the City Council to explain the
Site Plan of property owned by Encounter Development, LLC for Site Plan Approval
of Encounter House Relocation -Lot 11 . The property is approximately 1.02 acres
and is located on the northeast comer of State Highway 181 and State Highway 104 .
PPIN #627501. (Planning Commission unanimously recommends approval of SR
24.05).
Councilmember Martin moved to approve the Site Plan property owned by
Encounter Development, LLC listed above. Seconded by Councilmember Conyers,
motion passed unanimously by voice vote .
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution , a resolution that Mayor Sherry Sullivan is hereby authorized
to execute Change Order No . 1 for Professional Services to conduct FEMA-HMGP
Grant Application , Program Management, and Grant Administration for a FEMA Rate
First Responder Safe Room with a cost of $10 ,000 .00 with EnCompass360. The total
cost for these professional services will be $70 ,000.00. Seconded by Councilmember
Martin, motion passed unanimously by voice vote.
RESOLUTION NO. 5274-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , That Mayor Sherry Sullivan is hereby authorized to
execute Change Order No. 1 for Professional Services to conduct FEMA-HMGP
Grant Application, Program Management, and Grant Administration for a FEMA
Rate First Responder Safe Room with a cost of$ 10 ,000.00 with EnCompass360 . The
total cost for these professional services will be $70 ,000.00.
DULY ADOPTED THIS 21ST DAY OF NOVEMBER, 2024
Attest:
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21 November 2024
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
the Evaluation Team for Professional Engineering , Survey, and Geographic
Information System (GIS) Services for (RFQ PS24-034) for the City of Fairhope -
Fairhope Area Storm Water Mapping & Resiliency Planning to Thompson
Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-
exceed fee to be approved by Council. Seconded by Councilmember Martin , motion
passed unanimously by voice vote.
RESOLUTION NO. 5275-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows :
[1] That the City Council approves the selection by the Evaluation Team for
Professional Engineering, Survey, and Geographic Information System (GIS)
Services for (RFQ PS24-034) for the City of Fairhope -Fairhope Area Storm Water
Mapping & Resiliency Planning to Thompson Engineering ; and hereby authorizes
Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council.
DULY ADOPTED THIS 21ST DAY OF NOVEMBER, 2024
Attest:
~A-~ L~MMC
City Clerk
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution , a resolution to award (Bid No . 25-002) to Donohoo
Che vrolet, LLC for One (1) New Ford Mustang Mach E Electric Vehicle or
Equi v alent for the I. T. Department with a bid propo sal not-to-exceed $37 ,544.50.
Seconded by Councilmember Martin, motion passed unanimously by voice vote.
*
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21 November 2024
RESOLUTION NO. 5276-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows :
[1] That the City of Fairhope did request , receive, and open bids to procure (1) New
Ford Mustang Mach E Electric Vehicle or Equivalent (Bid No. 25-002) for the I. T.
Department at 555 South Section Street, City of Fairhope offices , Fairhope, Alabama.
[2] At the appointed time and place, bids were received and tabulated as follows :
Bu ster Mile s Ford
Donohoo Chevrolet, LLC
$39 ,335.00
$37 ,554.50
[3] After evaluating the bids with required specifications , (1) New Ford Mustang
Mach E Electric Vehicle or Equivalent (Bid No. 25-002) for the I. T. Department for a
cost not-to-exceed of $37 ,544.50.
DULY ADOPTED THIS 21 ST DAY OF NOVEMBER, 2024
Atte st:
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City Council approves to reject all bids
(Bid No . 24-065) to procure Citywide Tree Removal Annual Contract for Public
Works , and authori ze the re-bid under Code of Alabama 1975 , Section 41-16-57(d).
Seconded by Councilmember Conyers , motion passed unanimously by voice vote .
*
*
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21 November 2024
RESOLUTION NO. 5277-24
BE IT RESOLVED BY TIIE GOVERNING BODY OF TIIE CITY OF FAIRHOPE,
ALABAMA, as follows :
[I] That the City Council to reject all bids (Bid No. 24-065) to procure Citywide Tree
Removal Annual Contract for Public Works ; and authorize the re-bid under Code of
Alabama 1975 , Section 41-16-57(d).
ADOPTED ON THIS 21 ST DAY OF NOVEMBER, 2024
Attest:
~~ ~ank~Mc
City Clerk
City Council reviewed an application for a Restaurant Liquor License by
Stephanie Rabalais for 51 LLC d/b /a Kingfisher Seafood Restaurant, located 805
South Mobile Street, Fairhope, Alabama 36532. Councilmember Martin moved to
approve the issuance of the license . Seconded by Councilmember Conyers, motion
passed unanimously by voice vote.
Councilmember Martin moved to adjourn the meeting. Seconded by
Councilmember Conyers , motion passed unanimously by voice vote .
There being no further business to come before the City Council, the meeting
was duly adjourned at 2:29 p.m.
~~
Cindy Bem?dreau , Planning Clerk
for City Clerk Lisa A. Hanks