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Home My WebLink About12-09-2024 City Council Agenda CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, December 9, 2024 - 6:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Approve minutes of 21 November 2024 Regular City Council Meeting 2. Report of the Mayor 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. Public Hearing - Ordinance - An Ordinance establishing Impact Fees on New Development in the City of Fairhope; and repealing and replacing Ordinance No. 1625. 6. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute an Intergovernmental Funding Agreement between the City of Fairhope and the Baldwin County Commission for the Use of County Voting Machines and the Services of the County Voting Machine Custodian and Employees for Municipal Elections. The use of the County-owned voting machines is at no cost. The City will reimburse the County for the costs associated with Services of the County Voting Machine Custodian and Employees for Municipal Elections. 7. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute an Engagement Letter for Professional Legal Services with Hand Arendall Harrison Sale, LLC for continued representation of the City, the Planning and Zoning Commission, the Board of Adjustment & Appeals, Fairhope Utilities, and all related matters involving planning, zoning, real property, and any other general representation as requested by the City, as well as litigation that may or may not be covered by the City’s insurance carrier. 8. Resolution - That the City Council hereby authorizes the Council President to sign bank documents for Fiscal Year 2025. 9. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Grant Administration Services for (RFQ PS25-009) for the FY2024 Community Project Funding (CPF) HUD Grant for the Airport Industrial Park to Volkert, Inc.; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. City Council Regular Meeting December 9, 2024 Page - 2 - 10. Resolution – That the City Council hereby approves and authorizes Mayor Sherry Sullivan to execute a Memorandum of Understanding between the Baldwin County Commission, the City of Fairhope, and the Fairhope Volunteer Fire Department regarding the shared use of certain communications infrastructure owned by Baldwin County Commission for the purpose of supporting an interoperable P-25 public safety communications system. 11. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Roof Replacement for Fire Station #1 to Southern Steel Structures for a not-to-exceed project cost of $41,200.00. 12. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Long's Human Resource Services to supply temporary employees to supplement the existing workforce. These services are exempt pursuant to Code of Alabama 1975, Section 41-16-51. Authorize Treasurer to transfer $52,000.00 from Salaries 001360-50040 to Temp Contract Labor 001360-50245. 13. Resolution - That certain items are declared surplus and the Mayor and the City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope by one of the three methods listed on the resolution. 14. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 24-045-2024-PWI-009) Resurfacing of Section Street from Fels Avenue to Bayou Drive with a cost of $5,377.77; and to award Change Order No. 1 to Asphalt Services Inc. The new contract total will be $557,665.24. 15. Resolution - To award (Bid No. 25-008) to Wayne's Pest Control Services, LLC. for Pest Control Annual Contract with an annual contract amount of $10,530.48. 16. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Surveying and Engineering Design Services for (RFQ PS25-008) for the Bon Secour at Grand Drainage Project to Sawgrass Consulting, LLC; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 17. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Public Utilities/Works Complex Recycle Drop Off/PW Administration Building Roof Replacement to Roof Doctor of Alabama, Inc. for a not-to-exceed project cost of $34,475.00. 18. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Krebs Engineering for Professional Engineering Services for (RFQ PS25-002) for the Installation of a 24" Water Line from WTP #2 to CR13 Along Fairhope Ave. with a not-to-exceed contract amount of $305,000.00. City Council Regular Meeting December 9, 2024 Page - 3 - 19. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Krebs Engineering for Professional Engineering Services for (RFQ PS25-003) for the Installation of a 16" Water Main from WTP #2 to State Highway 181 with a not-to-exceed contract amount of $320,000.00. 20. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 2 (Bid No. 040-22) On Call Contractor Services (Water and Sewer) to W.R. Mitchell Contractor, Inc. for one (1) year extension of the annual contract from January 4, 2025 to January 3, 2026 per the same terms and conditions of the original contract. 21. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract amendment with Gonzalez-Strength & Associates, Inc. for Professional Engineering Services for a Feasibility Study for a new 114-Acre Park (RFQ PS24- 025) with a not-to-exceed amount of $4,500.00. The new contract total will be $54,500.00. 22. Resolution - That the City of Fairhope approves Mayor Sherry Sullivan selection of Pyro Productions Inc. as Professional Consultant for (RFQ PS25-010) Design and Production of the Fireworks Display for New Year's Eve 2024, pursuant to Code of Alabama, "Pyrotechnic Shooter Law"; and authorizes the Mayor to execute a contract with an amount not-to-exceed $12,000.00. 23. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract between the City of Fairhope and Music Garden to provide musical entertainment at the Fairhope New Year's Eve 2024 Celebration for a not-to-exceed amount of $9,500.00; and authorize the City Treasurer to pay $9,500.00 payable to Music Garden with execution of contract prior to the performance. Exempt from formal bidding per Code of Alabama 1975, Section 41-16-51 (a)(3). 24. Resolution - That the City Council to reject all bids (Bid No. 25-001) to Procure Services for Joint Use Attachment Inventory for the Electric Department pursuant to Code of Alabama 1975, Section 41-16-57(d). 25. Resolution - That the City Council approves to reject all bids (Bid No. 25-003) for 46 KV Transmission Line 2024 Modifications & Additions, and authorize the re-bid under Code of Alabama 1975, Section 41-16-57(d). 26. Application for Restaurant Liquor License by Robert Evans, Little Bird Fairhope LLC, d/b/a Little Bird, 404 Oak Avenue, Fairhope, AL 36532. 27. Public Participation – (3 minutes maximum) 28. Adjourn Next City Council Regular Meeting - Thursday, December 19, 2024, 2:00 p.m.