HomeMy WebLinkAbout11-12-2024 City Council Meeting MinutesST A TE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council , City of Fairhope, met in regular session at
6:00 p.m ., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Tuesday, 12 November 2024.
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Present were Council President Corey Martin, Councilmembers: Jack Burrell ,
Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City
Attorney Marcus E. McDowell , and City Clerk Lisa A. Hanks .
There being a quorum present, Council President Martin called the meeting to
order. The invocation was given by Dr. De Freeman of St. James Episcopal Church
and the Pledge of Allegiance was recited.
Council President Martin stated the next item on the agenda is the election for
a Council President. Council President Martin opened the floor for Council President
nominations . Councilmember Boone nominated Councilmember Burrell for Council
President. Seconded by Councilmember Conyers and no other nominations were
made. Councilmember Burrell was elected Council President unanimously by voice
vote. Council President Burrell commended Councilmember Martin for his year as
Council President.
Council President Burrell took the presider's seat. The floor was then opened
for Council President Pro Tempore nominations . Councilmember Conyers nominated
Councilmember Robinson . Seconded by Councilmember Martin and no other
nominations were made. The floor for nominations was then closed . Councilmember
Robinson was elected Council President Pro Tempore unanimously by voice vote.
Councilmember Conyers moved to approve minutes of the 28 October 2024,
regular meeting; and minutes of the 28 October 2024 , work session. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council regarding the following items :
I) She commended Councilmember Martin for this year and thanked him for serving as
Council President. She sai d it was great working with him and going over the
agendas.
Mayor Sullivan addressed the City Council and announced the 2024 Veteran
of the Year Dr. Tonya Butler who was selected by her peers ( committee of former
Veterans of the Year). The following are excerpts from the City of Fairhope's Press
Release on Dr. Butler:
10660
12 November 2024
She is recognized not only for her distinguished military service in the U. S. Army but also
for her continued dedication to supporting fellow veterans , Dr. Butler exemplifies the spirit of
serv ice and community engagement. Dr. Butler served as a Sergeant/E-5 in the U .S . Army,
both in the United States and Korea , with assignments in the prestigious U. S. Army Band as
a Public Affairs NCO . Her impressive military background includes roles as an NBC NCO
spec ializing in nuclear, biological, and chemical warfare, MFT NCO as a Master Fitness
Trainer, and Platoon Sergeant. Her commendable service earned her several military awards,
including the U.S. Army Good Conduct Medal , the United States Army Commendation
Medal , the United State s Army Achievement Medal , and the Overseas Service Ribbon.
Beyond her military career, Dr. Butler is an active member of Veterans Service
Organizations . She serves as the Public Affairs Officer for American Legion Post 199 . Her
commitment extends to instructing adaptive kayaking for injured and disabled veterans and
coordinating the Gulf Coast Veterans Family Camp at Camp Grace. She is also a passionate
advocate for recruiting more women veterans to American Legion Post 199 and establishing a
mentorship program to inspire young girls to service in the community and county.
Dr. Butler utilizes her expertise as a medical massage therapist to provide therapeutic services
to veterans , focusing on pain management and alternative therapies to opioid use . Her work
includes so und therapy to assist veterans dealing with PTSD , depression, and anxiety.
The City of Fairhope will celebrate its military veterans with a Veterans Day Parade on
Saturday, November 9th. The parade will commence at 10 a.m . from the Fairhope Civic
Center with Dr. Butler leading the parade . The City of Fairhope applauds Dr. Tonya Butler
for her unwavering commitment to her fellow veterans and her community , embodying the
value s of honor, courage , and service that define our nation's military heroes.
Dr. Butler addressed the City Council and thanked them for such an honor; and said she was
humbled and honored for being selected Fairhope Veteran of the Year.
2) Mayor Sullivan recognized Cub Scout Pack 47 and Hainey Jones for turning 10 years
old . Allie Friese addressed the City Council and said they were working on their
W ebelos Patch.
3) Mayor Sullivan recognized the Fairhope High School Cheerleading Squad who came
in first at the Super South Regionals in the 7 A Division. Mayor Sullivan also
recognized Coach Brewer who said the group was comprised of 9th through 12th
graders from both Junior Varsity and Varsity squads to form a group of 30
cheerleaders. Coach Brewer said they not only won but blew the other teams out of
the water. She sai d this was the highest score ever in this competition . Coach Brewer
sai d they would be going to the State Competition on Tuesday, November 19 , 2024 ;
and on Saturday , they went to the National Qualifier Competition and won first place
there and won big.
4) Chief Hollinghead addressed the City Council and expressed her Department 's
gratitude for their ongoing support; and for allowing them to come before the City
Council for these accolades . Chief Hollinghead announced the promotion of Damien
Reborn to Police Sergeant for his outstanding dedication and leadership .
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12 November 2024
5) She made everyone aware of a lead line survey due to a Federal Program requiring
the City to send to the Environmental Protection Agency by October 15 , 2024 . She
said 6,000 customers have not been checked yet but their lines must be checked on
both sides of the service line .
Councilmember Martin extended another celebratory to all who served and
are serving in the armed forces .
Councilmember Conyers said the Cheer Team is a really big deal; and they
made it to the Nationals and the State Competitions. He thanked Councilmember
Martin for serving as Council President this past year.
Councilmember Robinson thanked Councilmember Martin for his service as
Council President. He mentioned the Veterans Day Parade and said this was the
largest crowd that he remembered .
Councilmember Boone thanked Councilmember Martin and Council President
Burrell for their service to the City Council.
Council President Burrell said this was a great Veterans Day Parade; and
commented it was fun with Councilmember Robinson's daughters . He too
commended Dr. Butler for her service; and mentioned attending the Veterans
Commission event and said all of the City Council has been invited for next year.
Councilmember Martin introduced in writing an ordinance to declare that
certain real property (105 Farmable Acres) of the City of Fairhope is temporarily
designated surplus and not needed for public or municipal purposes in response to an
offer to lease property yearly from January 1 through December 31 for one year with
four one-year options. The City of Fairhope reserves the right to terminate the lease
partially or completely or carve out certain portions of the property for municipal
purposes . Due to lack of a motion for immediate consideration, this ordinance will
layover until the November 21 , 2024 City Council meeting .
Councilmember Boone introduced in writing an ordinance to Establish Water
and Wastewater (Sewer) Rates for all Customers of the City of Fairhope Water and
Wastewater Systems and to Repeal Ordinance No . 1791. Due to lack of a motion for
immediate consideration, this ordinance will layover until the November 21 , 2024
City Council meeting.
Councilmember Conyers moved to approve the Consent Agenda : the
Resolutions and Requests for FY2025 Appropriations; and to authorize Mayor
Sullivan to execute the contracts for the same. Seconded by Councilmember Martin ,
motion passed unanimously by voice vote.
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12 November 2024
Consent Agenda
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the Downtown Fairhope Business Association for an
appropriation of $24 ,000.00 to advertise and promote the City of Fairhope.
RESOLUTION NO. 5249-24
WHEREAS , the Downtown Fairhope Business Association serves a public purpose
and the publicity that the Downtown Fairhope Business Association gives the City of
Fairhope is a public service; and ,
WHEREAS , We , the Downtown Fairhope Business Association agree to work with
the Mayor, and /or her agent(s); advertise regionally and promote the City of Fairhope.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2024 and ending 30 September 2025; but the contract shall be cancelled at any time
upon notice.
WHEREAS , payment shall be made in the total amount of $24 ,000 .00 from the City
of Fairhope .
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE , ALABAMA, that Mayor Sherry Sullivan is hereby authorized to sign a
contract between the City of Fairhope and the Downtown Fairhope Business
Association .
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Atte st:
. ank /, Ni
1ty Cle k
10663
12 November 2024
A resolution authorizing Mayor Sherry Sullivan to execute a Contract with the
Eastern Shore Art Center for use of City Facilities and for an appropriation of
$20 ,000.00 for funds to support and sponsor the educational programs through The
Art Center's Academy of Fine Arts.
RESOLUTION NO. 5250-24
WHEREAS, a contract shall be executed between the City of Fairhope and the Eastern Shore Art
Center for contract funding educational programs through the Academy and Community Outreach
Program which provides art education and bands-on learning , on and off site , to all elements of our
community : children , youth , adults , seniors , and special needs audiences , making an appropriation of
$20 ,000.00 ; and
WHEREAS , the Eastern Shore Art Center must continue First Friday Artwalk and all publicity as a
community event; continue to provide summer art program for the Fairhope-Point Clear Rotary Youth
Club (formerly known as the Boys and Girl s Club); and provide low co st art classes for local youth and
senior citizens ; and
WHEREAS, the City of Fairhope approves the request from the Eastern Shore Art Center to us e the
streets (Section Street north of Magnolia to Oak Street and Oak Street to Bancroft and Equality) during
their Outdoor Art Show, which is held during the annual Arts & Crafts Festival, to use the streets
(Fairhope Avenue from Bancroft Avenue to Church Street and Section Street from De La Mare to
Magnolia Avenue) for the annual Grand Festival of Art in October; and requesting clo sure of the
streets at 5:00 p .m . on the Friday before the festival for set-up ; and security to be provided , after hours ,
by the Fairhope Police Department; and
WHEREAS , the term of said contract shall be for one (1) year, beginning I October 2024 and ending
30 September 2025; but the contract shall be cancelled at any time upon notice ; and
WHEREAS , payment shall be made quarterly in the amount of $5 ,000.00 ; until contract either expires
or is cancelled.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of
Fairhope and the Eastern Shore Art Center for funds to support and sponsor the educational programs
through the Art Center 's Academy for Fine Arts .
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Atte st:
~fiL
City Cler
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Ecumenical Ministries Incorporated for an appropriation of
$10 ,000.00 to support the needs of Fairhope residents.
10664
12 November 2024
RESOLUTION NO. 5251-24
WHEREAS , in Fairhope, A labama , Ecumenical Ministries Incorporated (EMI) is a public , non-profit , non-
denominational , United Way social service agency; and,
WHEREAS , EMI's mission is to improve the quality of life in Baldwin County by meeting basic needs,
encouraging personal growth , effecting social and economic justice and celebrate our common life; and ,
WHEREAS , EMI provide services to the socio-economic and those in crisis situations and have no place to
tum for help on the Eastern Shore, including Fairhope and South Baldwin County. The services rendered
include:
• Emergency Aid -Direct assistance for medical , food, utilities , rent, clothing , childcare,
transportation and other emergency needs .
• Meals on Wheels (MOW'S)-Volunteer's deliver nutritious, warm meals six days a week.
Mea ls are subsidized based on need and funding -Fairhope area has nine routes.
• Home Repair -These projects include plumbing, electrical work, rebuilding floors, installing
windows and doors, roofing, building wheelchair ramps and more. This program is for the
elderly and disabled.
• Food Pantry -Our pantries provide a week's supply of food based on the size of the family
and their situation.
• Prescription Assistance -This program allows under-insured and non-insured persons to
receive life sustaining medications at reduced or no cost through pharmaceutical companies'
indigent care program. EM I also provide prescription assistance through the Ozanam
Charitable Pharmacy in Mobile.
• Church-based Community Organizing -This program empowers poor and moderate income
families to participate effectively in our democratic system and allow community members
the opportunity to address the issues affecting their lives: paved streets, lighting , sewage,
recreation , and drainage .
• EMMY'S Thrift Shop -Through our emergency aid center vouchers are given at no cost.
With these vouchers, people can receive such items as appliances , furniture, clothing, etc.
WHEREAS, Ecumenical Ministries Incorporated has served Fairhope residents since 1969 on a continuous
basis and successfully demonstrated the capacity to operate a neighborhood based on social service agency
improving countless lives.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to establish a contract for services between
the City of Fairhope and Ecumenical Ministries Incorporated to appropriate the sum of $10,000.00 to be
used for the needs of Fairhope residents.
DULY ADOPTED THIS THE 12TH DAY OF NOVEMBER, 2024
ATTEST:
~ ~
City C lerk
10665
12 November 2024
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the United Way of Baldwin County for an appropriation of
$1 ,000.00 to help with continuing support for their collaborative effort with health
and human services agencies works to build, grow , and enhance the well-being of
citizens in Baldwin County.
RESOLUTION NO. 5252-24
WHEREAS , a contract shall be executed between the City of Fairhope and United Way
of Baldwin County, making an appropriation of $1 ,000 .00 to help with continuing
support for their collaborative effort with health and human service agencies works to
build, grow , and enhance the well-being of citizens in Baldwin County . The United Way
of Baldwin County is a network of organizations that brings people together to tackle
community issues. Their goal is to create lasting change by addressing the underlying
causes to problems in the areas of health, education, financial stability ; and to address the
needs of Baldwin County citizens .
WHEREAS , the term of said contract shall be for one (1) year, beginning 1 October
2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon
notice .
WHEREAS , payment shall be made in the total amount of $1,000.00 .
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a
contract between the City of Fairhope and United Way of Baldwin County .
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Attest:
~ ~~c
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the Baldwin County Trailblazers for an appropriation of
$5 ,000.00 to support the Smart Walks and the Walking School Bus Program.
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12 November 2024
RESOLUTION NO. 5253-24
WHEREAS , a contract shall be executed between the City of Fairhope and the Baldwin
County Trailblazers, making an appropriation of $5,000.00 to help people shape their
communities to be vigorous, healthy , and flourishing for generations to come by
implementing a model Walking School Bus program that can positive ly reduce the
soaring rate of childhood obesity by giving parents a supportive solution for assisting
their children with walking to school instead of taking a bus or riding in a car.
WHEREAS, Baldwin County Trailblazers will continue its monthly Smart Walks to area
schoo ls that involves over 100 students and an equal number of parents and grandparents.
The Smart Walk program has been a success.
WHEREAS , the outcome the program will achieve is to ha ve a significant percentage of
students participate in the daily Walking School Program and to be a model for use with
other schools.
WHEREAS , the term of said contract shall be for one (1) year, beginning 1 October
2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon
notice .
WHEREAS , payment shall be made in the amount of $5,000.00 from the City of
Fairhope.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , That Mayor Sherry Sullivan is hereby authorized to sign a
contract between the City of Fairhope and the Baldwin County Trailblazers.
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Attest:
~~ City Cle k
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the Fairhope-Point Clear Rotary Youth Club for an
appropriation of $57,000.00 to help manage and operate the Fairhope-Point Clear
Rotary Youth Club facility.
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12 November 2024
RESOLUTION NO. 5254-24
WHEREAS, a contract shall be executed between the City of Fairhope and the
Fairhope-Point Clear Rotary Youth Club , making an appropriation of $57 ,000.00 to
help support the programs and activities to better serve our community and its youth
by helping to manage and operate the Fairhope-Point Clear Rotary Youth Club
facility .
WHEREAS, the Fairhope-Point Clear Rotary Youth Club , agrees to work with the
Mayor, and /or her agent(s), to better meet the needs of our community 's youth
through programs and activities ; i.e., quality after school and summer programs
which is an absolute necessity for our community .
WHEREAS , the term of said contract shall be for one (1) year, beginning 1 October
2024 and ending 30 September 2025 ; but the contract shall be cancelled at any time
upon notice .
WHEREAS , payment shall be made quarterly in the amount of $14 ,250.00 from the
City of Fairhope; until contract either expires or is cancelled.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , that Mayor Sherry Sullivan is hereby authorized to
execute contract between the City of Fairhope and the Fairhope-Point Clear Rotary
Youth Club to help support the programs and activities to better serve our community
and its youth by helping to manage and operate the Fairhope-Point Clear Rotary
Youth Club facility.
ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
~~/ . ~rr~oci!P~nt
ATTEST:
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Care House, Inc. for an appropriation of $5 ,000.00 to help with
continuing support for children who are victims of sexual and severe physical abuse ;
and to help with the distribution of the child abuse prevention curriculum.
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12 November 2024
RESOLUTION NO. 5255-24
WHEREAS , a contract shall be executed between the City of Fairhope and Care
House , Inc ., making an appropriation of $5,000 .00 to help with continuing support for
children who are victims of sexual and severe physical abuse ; and to help achieve
normalcy through our counseling and advocacy program for children and families
who come to us after being victimized . This appropriation will also help with the
distribution of the child abuse prevention curriculum, "Keeping Our Kids Safe" and
prevention presentation held throughout Baldwin County.
WHEREAS , the term of said contract shall be for one (1) year, beginning 1 October
2024 and ending 30 September 2025; but the contract shall be cancelled at any time
upon notice .
WHEREAS , payment shall be made in the total amount of $5,000.00 .
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and Care House, Inc.
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Attest:
kif~
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and The Fairhope Film Festival for an appropriation of $6 ,000 .00 to
help bring sustained economic growth from the film industry to the Alabama Gulf
Coast through its Fairhope Film Festival.
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10669
12 November 2024
RESOLUTION NO. 5256-24
WHEREAS , a contract shall be executed between the City of Fairhope and the
Fairhope Film Festival , making an appropriation of $6 ,000 .00, to help bring sustained
economic growth from the film industry to the Alabama Gulf Coast through its
Fairhope Film Festival.
WHEREAS , the term of said contract shall be for one (1) year, beginning 1 October
2024 and ending 30 September 2025 ; but the contract shall be cancelled at any time
upon notice .
WHEREAS , payment shall be made in the total amount of $6 ,000.00 from the City
of Fairhope.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and the Fairhope Film Festival.
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Attest:
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Mobile Bay National Estuary Program for an appropriation of
$15 ,000.00 to support activities related to Stormwater education and watershed
management.
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10670
12 No vember 2024
RESOLUTION NO. 5257-24
WHEREAS , a contract shall be executed between the City of Fairhope and the
Mobile Bay National Estuary Program, making an appropriation of $15 ,000.00 to
support expanded activities related to Stormwater education and watershed
management. The Mobile Bay National Estuary Program continues to support City
environmental resource management efforts : Fairhope Gullies , Create a Clean Water
Future, and Watershed Management Plan for the Volanta Gully Watershed .
WHEREAS , the term of said contract shall be for one (1) year, beginning 1 October
2024 and ending 30 September 2025 ; but the contract shall be cancelled at any time
upon notice .
WHEREAS , payment shall be made quarterly in the amount of $3,750.00, until
contract either expires or is cancelled.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and the Mobile Bay National Estuary
Program .
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Atte st:
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City o f Fairhope and the Eastern Shore Chamber of Commerce for an appropriation
of $21 ,000.00 (which includes $15 ,000 .00 for the Annual Leaders Council Program)
to ad v erti se and promote the City of Fairhope.
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10671
12 November 2024
RESOLUTION NO. 5258-24
WHEREAS, the Eastern Shore Chamber of Commerce serves a public purpose and
the publicity that the Eastern Shore Chamber of Commerce gives the City of Fairhope
is a public service; and ,
WHEREAS, We, the Eastern Shore Chamber of Commerce, agree to work with the
Mayor, and /or his agent(s), advertise (regionally and nationally) and promote the City
of Fairhope and to enhance City revenues through economic development including
sales & use taxes , lodging taxes , business licenses, etc.; and to promote public arts
and crafts for residents and visitors through the annual arts and crafts festival.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , that the Mayor Sherry Sullivan is hereby authorized to
enter into a contract with the Eastern Shore Chamber of Commerce to promote the
City of Fairhope. The contract shall be for one year, beginning 1 October 2024 and
ending 30 September 2025; but may be canceled at any time. The contract shall call
for a one-time payment to the Eastern Shore Chamber of Commerce in the total
amount of $21 ,000.00 which includes $15 ,000.00 for the Annual Leaders Council
Program from the City of Fairhope .
Adopted this 12th day of November, 2024
ATTEST:
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the Baldwin Pops for an appropriation of $6 ,000.00 , in-kind
services in the amount of $8 ,400.00 , and resources including personnel , but not
security after normal business hours; and provides an exception to the Sign Ordinance
by allowing banners for their Citywide events and to be displayed 10 days prior to
those events to advertise and promote the City of Fairhope.
10672
12 November 2024
RESOLUTION NO. 5259-24
WHEREAS, contract shall be executed between the City of Fairhope and the Baldwin Pops ,
making an appropriation of $6 ,000 .00 , in-kind services, and resources including personnel,
but not security after normal business hours ; and provides an exception to the Sign Ordinance
by allowing banners for their Citywide events and to be displayed 10 days prior those events
to advertise and promote the City of Fairhope; and to provide free concerts yearly for the
residents of Fairhope, also performs at the City's July 4th celebration and the Founder's Day
Concert and when available participates in the Veteran Day parade .
The following is the breakdown of the two concerts [total in-kind services $8,400.00]:
Jul y Concert, Bluff
$3000 Concert fee
$200 Facility rental fees (in-kind serv ices)
$4000 [ staging , sound , portables]
Total: $7200.00
October Concert, Bluff
-$3000 Concert fee
-$200 Facility rental fees (in-kind services)
-$4000 [staging , sound , portables ]
-Total: $7200.00
WHEREAS , the term of said contract shall be for one (1) year, beginning 1 October 2024
and ending 30 September 2025; but the contract shall be cancelled at any time upon notice .
WHEREAS , payment shall be made in the amount of $6,000.00 from the City of Fairhope.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , That Mayor Sherry Sullivan is hereby authorized to sign a contract between the
City of Fairhope and the Baldwin Pops .
ADOPTED this 12th day of November, 2024
ATTEST:
4~
City Clerk'
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the Fairhope Pirate Booster Club , Inc. for an appropriation of
$10,000.00 to be used to assist and benefit all sports in both men's and women's
athletic programs; and to approve the use of the Fairhope Civic Center for the Annual
Drawdown and Silent Auction (date to be announced) which includes the use of
associated rooms as needed, placement of a tent in the parking lot (all rental expenses
paid by the Club), and use of the facility's tables and chairs in the tent.
10673
12 November 2024
RESOLUTION NO. 5260-24
WHEREAS , a contract shall be executed between the City of Fairhope and the
Fairhope Pirate Booster Club, Inc ., making an appropriation of $10 ,000.00 to be used
to assist and benefit all sports in both men 's and women's athletic programs. This
also includes the use of the Fairhope Civic Center for the Annual Drawdown and
Silent Auction ( date to be announced) which includes the use of associated rooms as
needed , placement of a tent in the parking lot (all rental expenses paid by the Club),
and use of the facility's tables and chairs in the tent.
WHEREAS , the term of said contract shall be for one (1) year, beginning 1 October
2024 and ending 30 September 2025; but the contract shall be cancelled at any time
upon notice .
WHEREAS , payment shall be made quarterly in the amount of $2 ,500.00, until
contract either expires or is cancelled.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and the Fairhope Pirate Booster Club, Inc.
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Attest:
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Baldwin County Economic Development Alliance for an
appropriation of $2 0,000.00 to support economic de velopment facilitation within the
City of Fairhope.
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10674
12 November 2024
RESOLUTION NO. 5261-24
WHEREAS, a contract shall be executed between the City of Fairhope and the Baldwin
County Economic Development Alliance , Inc., making an appropriation of $20 ,000.00 to
assist with economic de velopment facilitation within the City of Fairhope. BCDEA is
pleased to continue its relationship with the City of Fairhope . BCEDA's charge is to
de v elop and facilitate new job creation opportunities for all communities in Baldwin
County . BCEDA will work with City Leadership to continue to develop new job creation
opportunities in but not limited to the following : IT , Software Development, Aerospace,
Aviation and Medical sectors . We will continue to work with the Mayor, City Staff and
City Council to identify , develop and promote designated areas of Fairhope for future job
creation . BCEDA will continue to promote and market the City of
Fairhope , advising national and international corporate decision makers of all that
Fairhope has to offer them as a top site-selection location . BCEDA will continue to
advise and assist the Mayor and City Leaders in developing a place and atmosphere in
Fairhope that encourages, fosters , and facilitates entrepreneurship. BCEDA will work
with local , regional , and statewide workforce development partners to communicate
current and future training and education requirements to Coastal Alabama Community
College and The Academy at the Fairhope Airport .
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2024 and ending 30 September 2025 ; but the contract shall be cancelled at any time upon
notice .
WHEREAS , payment is to be made quarterly in the amount of $5 ,000 .00 from the City
of Fairhope .
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to sign a
contract between the City of Fairhope and the Baldwin County Economic Development
Alliance , Inc .
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Attest:
~;fi~ ~,t -
City Clerk
10675
12 November 2024
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Safe Harbor Animal Coalition, Inc . for an appropriation of
$5 ,000 .00 to help Trap , Neuter & Return "TNR") local area cats .
RESOLUTION NO. 5262-24
WHEREAS , a contract shall be executed between the City of Fairhope and Safe
Harbor Animal Coalition , Inc . ("SHAC"), making an appropriation of $5 ,000.00 to
help Trap , Neuter & Return ("TNR") local area cats. The City has found that it is a
good and useful purpose of public funds to enter into a contract with SHAC to assist
in the growing feral and community cat populations within the City. Trap-Neuter-
Return is the humane, effective approach for controlling free-roaming community
cats. TNR results in significant , measurable , and positive outcomes for cats ,
communities , and organizations such as City shelters and animal control.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2024 and ending 30 September 2025; but the contract shall be cancelled at any time
upon notice.
WHEREAS , payment shall be made in the total amount of$5 ,000 .00.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and Safe Harbor Animal Coalition, Inc.
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Attest:
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Thomas Hospital for use of the City facilities (rental and
cleaning fees), including streets and parks , depending on availability and permission
from the Rental Facilities Manager; but they would be responsible for any incidentals ,
damages , or security if necessary .
10676
12 November 2024
RESOLUTION NO. 5263-24
WHEREAS, Thoma s Hospital serves a public purpose and the health education that the Thomas
Hospital gives the City of Fairhope is a public service; and,
WHEREAS, We , Thomas Hospital, agree to work with the Mayor, and /or her agent(s), to
promote the City of Fairhope and to contribute time, employees, and other resources putting on
health related programs, meetings and programs affiliated with Thomas Hospital, throughout the
year in the Fairhope community , schools or at the hospital facilitie s. Many events, schools, and
Fairhope programs are sponsored by Thomas Hospital. The Thomas Hospital Auxiliary provides
hours of service to the hospital that benefit Fairhope citizens ; and
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , that Mayor Sherry Sullivan is hereby authorized to execute contract between the
City of Fairhope and Thomas Hospital for use of the City facilities (rental and cleaning fees),
including streets and parks , depending on availability and permission from the Rental Facilities
Manager; but they would be responsible for any incidentals , damages , or security if necessary.
ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
ATTEST:
~~/
City Clerk
The request of the Eastern Shore Optimist Club requesting an in-kind donation
($2,000 .00) to use the Fairhope Civic Center for the Dogwood Trail Pageant and
Scholarship Program .
The request of Golf Green Fees and Cart Fees for the Fairhope Educational
Enrichment Foundation ("FEEF'') Golf Tournament and Booster Golf Tournament as
an in-kind donation ($5 ,000 .00).
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City Council authorizes acceptance of a
GOMESA grant (Grant #G-CFNPII/24/CF) in the amount of $1 ,328,400.00 and
authorizes Mayor Sherry Sullivan to sign all necessary documents. The funding is for
Phase II of the Flying Creek Nature Preserve . Seconded by Councilmember
Robinson , motion passed unanimously by voice vote. Mayor Sullivan gave an update
on the Flying Creek Nature Preserve Project and said the completion date is
scheduled for August 2025 .
12 November 2024
RESOLUTION NO. 5264-24
AUTHORIZING THE EXECUTION OF A GOMESA GRANT
AGREEMENT WITH THE ALABAMA DEPARTMENT
OF CONSERVATION AND NATURAL RESOURCES FOR
FLYING CREEK NATURE PRESERVE PHASE II
10677
WHEREAS, the City of Fairhope was recently awarded a Gulf of Mexico Energy Security Act of
2006 (GOMESA) Grant (No. G-CFNPil/24/CF) with the Agreement by and between the State of
Alabama Department of Conservation and Natural Resources (ADCNR) to Construct Phase II
Improvements at Flying Creek Nature Preserve; and
WHEREAS, the total estimated project cost is $1,328,400.00, of which the grant amount is a not-
to-exceed amount of $1 ,328,400 .00 to allow satisfactory completion of all Project Services
following the execution of this Agreement; and
WHEREAS, the City of Fairhope warrants and represents that it will use the GOMESA funds
provided under this Agreement in accordance with approved GOMESA and consistent with all
applicable stated and federal laws ; and
WHEREAS, City Staff will provide oversight of the project which shall begin on the date of the
Mayor's signature and end in approximately 24 months ;
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that City Council authorizes acceptance of the GOMESA Grant award from
ADCNR for Phase II to Construct Improvements at Flying Creek Nature Preserve; and authorizes
the Mayor to sign the Grant Agreement and other grant related documents on behalf of the City .
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
ATTEST:
City Clerk
Councilmember Boone introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of Axon Tasers , accessories and training, on the Alabama Statewide
Contract (Contract #MA240000004814) with Axon Enterprise, Inc., that therefore
does not have to be let out for bid, for the not-to-exceed cost of $252,945.00 ; and
authorizes Mayor Sherry Sullivan to execute the contract. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
10678
12 November 2024
RESOLUTION NO. 5265-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of Axon
Tasers, accessories and trauung, on the Alabama Statewide Contract
(#MA240000004814) with Axon Enterprise, Inc., that therefore does not have to be let out
for bid, for the not-to-exceed cost of $252,945.00; and authorizes Mayor Sherry Sullivan
to execute the contract.
ADOPTED ON THIS 12TH DAY OF NOVEMBER, 2024
Attest:
~·~ t Burrel ouncil President
~~
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of a Mohawk TR-75WT Lift for the not-to-exceed cost of$140,418.95;
and authorizes City Treasurer to transfer FY25 Budget amounts to cover shortage of
$30,418.95 as listed on the Resolution. Seconded by Councilmember Conyers,
motion passed unanimously by voice vote.
RESOLUTION NO. 5266-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of a Mohawk TR-75WT
Lift for the not-to-exceed cost of $1 40 ,418.95 ; and authorizes the City Treasurer to transfer
FY25 Budget amounts to cover shortage of $30,418 .95 as follows:
Transfer $110,000.00 from 001460-50470 (Vehicle & Equip Purchases) to
001460-50475 (Capital Improvements);
Transfer $5,000.00 from 001460-50230 (Training) to 001460-50475 (Capital
Improvements);
Transfer $15,000.00 from 001460-50435 (Small Equip) to 001460-50475
(Capital Improvements); and
12 November 2024
Attest:
Transfer $10,418 .95 from 001460-50340 (General Supplies) to 001460-50475
(Capital Improvements).
ADOPTED ON THIS 12TH DAY OF NOVEMBER, 2024
~.~
City Clerk
10679
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council accepts an ADEM
Alabama Recycling Fund grant (Grant #ARF24-07-256) in the amount of $43 ,000.00
and authorizes Richard Johnson to sign all necessary documents. This is a pass-
through award for the purchase of a forklift to be used at the Baldwin County
Materials Recovery Facility (MRF); and authorizes the Treasurer to reimburse the
Solid Waste Authority (SW A) for the purchase of the forklift upon receiving the grant
funding . Seconded by Councilmember Boone, motion passed unanimously by voice
vote.
RESOLUTION NO. 5267-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council accepts an ADEM Alabama Recycling Fund grant
(Grant #ARF24-07-256) in the amount of $43 ,000 .00 and authorizes Rjchard Johnson to sign
all necessary documents . This is a pass-through award for the purchase of a forklift to be used
at the Baldwin County Materials Recovery Facility (MRF); and authorizes the Treasurer to
reimburse the Solid Waste Authority (SWA) for the purchase of the forklift upon receiving
the grant funding .
DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024
Attest:
~~ ~s-,MMC
City Cle k
10680
12 November 2024
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution , a resolution that the City of Fairhope approves the
procurement of roof replacement for the Connex Shop Building at the Wastewater
Treatment Plant from Roof Doctors for a not-to-exceed cost of $21 ,720.00. Seconded
by Councilmember Conyers , motion passed unanimously by voice vote.
RESOLUTION NO. 5268-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[1] That the City of Fairhope approves the procurement for a Roof Replacement for
the Connex Shop Building at the Waste Water Treatment Plant. The City received
three responses; and awards the project to Roof Doctors of Alabama with a not-to-
exceed cost $21,720.00.
DULY ADPOTED ON THIS 12TH DAY OF NOVEMBER, 2024
Attest:
k&lll.c
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of Neptune Water Meters to replenish inventory for the Water
Department to be purchased from Consolidated Pipe and Supply Company, Inc. as
Sole Source Provider in the State of Alabama for Neptune Technology Group , Inc.;
and are exempt from formal bid pursuant to Code of Alabama 1975 , Section 41-16-
51 (b )(7). The total estimated annual cost is $500 ,000 .00 . Seconded by
Councilmember Martin, motion passed unanimously by vo ice vote.
*
*
10681
12 November 2024
RESOLUTION NO. 5269-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of inventory for Neptune
Water Meters for the Water Department from Consolidated Pipe & Supply Co. Inc . as Sole
Source Distributor; and authorizes procurement based on water meters are exempt from
formal bidding per Code of Alabama 1975, Section 41-16-51(b)(7). The cost not to exceed
$500 ,000 .00 .
ADOPTED ON TIIIS 1211I DAY OF NOVEMBER, 2024
Attest:
Councilmember Martin introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of an upgrade to the Offsite Data Backup System with C-Spire and
authorizes Mayor Sherry Sullivan to sign the Telecommunications Service
Agreement Amendment. The additional cost is $1,000.00 per month for a total
monthly cost of $4 ,266 .00. Seconded by Councilmember Conyers , motion passed
unanimously by voice vote.
RESOLUTION NO. 5270-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of an upgrade to the
Offsite Data Backup System with C-Spire and authorizes Mayor Sherry Sullivan to execute
the Telecommunications Service Agreement Amendment. The additional cost is $1 ,000 .00
per month for a total monthly cost of $4,266 .00.
Adopted on this 12th day of November, 2024
Attest: ~ ck B~ 1 President
~..:ft~_/
City Clerk
10682
12 November 2024
Council President Burrell said that Agenda Item has been pulled at the request
of the Gas Department.
Councilmember Robinson moved to grant the request of Michelle Thomason,
President, Fairhope Sunset Rotary Club, requesting permission for the use of the City
streets for a fundraising event that will benefit local charities on Saturday, January 13 ,
2025 for the 6th Annual 0.5K Run in Fairhope from 1 :00 p.m . to 1 :30 p.m. Seconded
by Councilmember Boone, motion passed unanimously by voice vote.
Councilmember Martin moved to appoint Kathy Stemenberg to the Fairhope
Public Schools Commission for a three-year term beginning January 1, 2025 and will
expire on December 31 , 2027. Seconded by Councilmember Conyers , motion passed
unanimously by voice vote.
Councilmember Robinson moved to adjourn the meeting. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
There being no further business to come before the City Council , the. meeting
was duly adjourned at 6:50 p .m.
~~
City Clerk