Loading...
HomeMy WebLinkAbout11-21-2024 City Council Agenda PacketCITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Thursday, November 21, 2024 - 2:00 P.M. City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1.Approve minutes of 12 November 2024 Regular City Council Meeting and minutes of 12 November 2024 Work Session 2.Report of the Mayor 3.Public Participation – Agenda Items – (3 minutes maximum) 4.Council Comments 5.Final Adoption - An Ordinance to declare that certain real property (105 Farmable Acres) of the City of Fairhope is temporarily designated surplus and not needed for public or municipal purposes in response to an offer to lease property yearly from January 1 through December 31 for one year with four one-year options. The City of Fairhope reserves the right to terminate the lease partially or completely or carve out certain portions of the property for municipal purposes. (Introduced at the November 12, 2024 City Council Meeting) 6.Final Adoption - An Ordinance to Establish Water and Wastewater (Sewer) Rates for all Customers on the City of Fairhope Water and Wastewater Systems and to Repeal Ordinance No. 1791. (Introduced at the November 12, 2024 City Council Meeting) 7.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (RFQ PS23-018) Professional Engineering Services for Water Treatment Plant No. 3 Inspections and Construction Materials Testing with a cost of $8,840.00 with GeoCon Engineering & Materials Testing Inc. The total cost for Inspections and Construction Materials Testing will be $23,840.00. 8.Resolution - That the City Council approves the selection by the Evaluation Team for Professional Engineering Services for (RFQ PS25-002) for the Installation of a 24" Water Line from WTP #2 to CR13 Along Fairhope Ave. to Krebs Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. 9.Resolution - That the City Council approves the selection by the Evaluation Team for Professional Engineering Services for (RFQ PS25-003) for the Installation of a 16" Water Main from WTP #2 to State Highway 181 to Krebs Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. Page 1 of 288 City Council Regular Meeting November 21, 2024 Page - 2 - 10.Site Plan Review and Approval - Request of the Applicant, Jade Consulting, LLC, on behalf of the Owner, Encounter Development, LLC, for Site Plan Approval of Encounter House Relocation – Lot 11. The property is approximately 1.02 acres and is located on the northeast corner of State Highway 181 and State Highway 104. PPIN #: 627501. (Planning Commission unanimously recommends approval of SR 24.05). 11.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for Professional Services to conduct FEMA-HMGP Grant Application, Program Management, and Grant Administration for a FEMA Rate First Responder Safe Room with a cost of $10,000.00 with EnCompass360. The total cost for these professional services will be $70,000.00. 12.Resolution - That the City Council approves the selection by the Evaluation Team for Professional Engineering, Survey, and Graphical Information System (GIS) Services for (RFQ PS24-034) for the City of Fairhope - Fairhope Area Storm Water Mapping & Resiliency Planning to Thompson Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. 13.Resolution - To award (Bid No. 25-002) to Donohoo Chevrolet, LLC for One (1) New Ford Mustang Mach E Electric Vehicle or Equivalent for the I. T. Department with a bid proposal not-to-exceed $37,544.50. 14.Resolution - That the City Council approves to reject all bids (Bid No. 24-065) to procure Citywide Tree Removal Annual Contract for Public Works, and authorize the re-bid under Code of Alabama 1975, Section 41-16-57(d). 15.Application - Restaurant Liquor License by Stephanie Rabalais for 51 LLC d/b/a Kingfisher Seafood Restaurant, located 805 South Mobile Street, Fairhope, Alabama 36532. 16.Public Participation – (3 minutes maximum) 17.Adjourn Next City Council Regular Meeting - Monday, December 9, 2024, 6:00 p.m. Page 2 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-180 FROM: Lisa Hanks, CITY CLERK SUBJECT: Minutes of 12 November 2024 Regular City Council Meeting and minutes of 12 November 2024 Work Session AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: Approve minutes of 12 November 2024 Regular City Council Meeting and minutes of 12 November 2024 Work Session BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 3 of 288 STATE OF ALABAMA )( : COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Tuesday, 12 November 2024. Present were Council President Corey Martin, Councilmembers: Jack Burrell, Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Martin called the meeting to order. The invocation was given by Dr. De Freeman of St. James Episcopal Church and the Pledge of Allegiance was recited. Council President Martin stated the next item on the agenda is the election for a Council President. Council President Martin opened the floor for Council President nominations. Councilmember Boone nominated Councilmember Burrell for Council President. Seconded by Councilmember Conyers and no other nominations were made. Councilmember Burrell was elected Council President unanimously by voice vote. Council President Burrell commended Councilmember Martin for his year as Council President. Council President Burrell took the presider’s seat. The floor was then opened for Council President Pro Tempore nominations. Councilmember Conyers nominated Councilmember Robinson. Seconded by Councilmember Martin and no other nominations were made. The floor for nominations was then closed. Councilmember Robinson was elected Council President Pro Tempore unanimously by voice vote. Councilmember Conyers moved to approve minutes of the 28 October 2024, regular meeting; and minutes of the 28 October 2024, work session. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Mayor Sullivan addressed the City Council regarding the following items: 1) She commended Councilmember Martin for this year and thanked him for serving as Council President. She said it was great working with him and going over the agendas. Mayor Sullivan addressed the City Council and announced the 2024 Veteran of the Year Dr. Tonya Butler who was selected by her peers (committee of former Veterans of the Year). The following are excerpts from the City of Fairhope’s Press Release on Dr. Butler: Page 4 of 288 12 November 2024 She is recognized not only for her distinguished military service in the U. S. Army but also for her continued dedication to supporting fellow veterans, Dr. Butler exemplifies the spirit of service and community engagement. Dr. Butler served as a Sergeant/E-5 in the U.S. Army, both in the United States and Korea, with assignments in the prestigious U. S. Army Band as a Public Affairs NCO. Her impressive military background includes roles as an NBC NCO specializing in nuclear, biological, and chemical warfare, MFT NCO as a Master Fitness Trainer, and Platoon Sergeant. Her commendable service earned her several military awards, including the U.S. Army Good Conduct Medal, the United States Army Commendation Medal, the United States Army Achievement Medal, and the Overseas Service Ribbon. Beyond her military career, Dr. Butler is an active member of Veterans Service Organizations. She serves as the Public Affairs Officer for American Legion Post 199. Her commitment extends to instructing adaptive kayaking for injured and disabled veterans and coordinating the Gulf Coast Veterans Family Camp at Camp Grace. She is also a passionate advocate for recruiting more women veterans to American Legion Post 199 and establishing a mentorship program to inspire young girls to service in the community and county. Dr. Butler utilizes her expertise as a medical massage therapist to provide therapeutic services to veterans, focusing on pain management and alternative therapies to opioid use. Her work includes sound therapy to assist veterans dealing with PTSD, depression, and anxiety. The City of Fairhope will celebrate its military veterans with a Veterans Day Parade on Saturday, November 9th. The parade will commence at 10 a.m. from the Fairhope Civic Center with Dr. Butler leading the parade. The City of Fairhope applauds Dr. Tonya Butler for her unwavering commitment to her fellow veterans and her community, embodying the values of honor, courage, and service that define our nation's military heroes. Dr. Butler addressed the City Council and thanked them for such an honor; and said she was humbled and honored for being selected Fairhope Veteran of the Year. 2) Mayor Sullivan recognized Cub Scout Pack 47 and Hainey Jones for turning 10 years old. Allie Friese addressed the City Council and said they were working on their Webelos Patch. 3) Mayor Sullivan recognized the Fairhope High School Cheerleading Squad who came in first at the Super South Regionals in the 7A Division. Mayor Sullivan also recognized Coach Brewer who said the group was comprised of 9th through 12th graders from both Junior Varsity and Varsity squads to form a group of 30 cheerleaders. Coach Brewer said they not only won but blew the other teams out of the water. She said this was the highest score ever in this competition. Coach Brewer said they would be going to the State Competition on Tuesday, November 19, 2024; and on Saturday, they went to the National Qualifier Competition and won first place there and won big. 4) Chief Hollinghead addressed the City Council and expressed her Department’s gratitude for their ongoing support; and for allowing them to come before the City Council for these accolades. Chief Hollinghead announced the promotion of Damien Rehorn to Police Sergeant for his outstanding dedication and leadership. Page 5 of 288 12 November 2024 5) She made everyone aware of a lead line survey due to a Federal Program requiring the City to send to the Environmental Protection Agency by October 15, 2024. She said 6,000 customers have not been checked yet but their lines must be checked on both sides of the service line. Councilmember Martin extended another celebratory to all who served and are serving in the armed forces. Councilmember Conyers said the Cheer Team is a really big deal; and they made it to the Nationals and the State Competitions. He thanked Councilmember Martin for serving as Council President this past year. Councilmember Robinson thanked Councilmember Martin for his service as Council President. He mentioned the Veterans Day Parade and said this was the largest crowd that he remembered. Councilmember Boone thanked Councilmember Martin and Council President Burrell for their service to the City Council. Council President Burrell said this was a great Veterans Day Parade; and commented it was fun with Councilmember Robinson’s daughters. He too commended Dr. Butler for her service; and mentioned attending the Veterans Commission event and said all of the City Council has been invited for next year. Councilmember Martin introduced in writing an ordinance to declare that certain real property (105 Farmable Acres) of the City of Fairhope is temporarily designated surplus and not needed for public or municipal purposes in response to an offer to lease property yearly from January 1 through December 31 for one year with four one-year options. The City of Fairhope reserves the right to terminate the lease partially or completely or carve out certain portions of the property for municipal purposes. Due to lack of a motion for immediate consideration, this ordinance will layover until the November 21, 2024 City Council meeting. Councilmember Boone introduced in writing an ordinance to Establish Water and Wastewater (Sewer) Rates for all Customers of the City of Fairhope Water and Wastewater Systems and to Repeal Ordinance No. 1791. Due to lack of a motion for immediate consideration, this ordinance will layover until the November 21, 2024 City Council meeting. Councilmember Conyers moved to approve the Consent Agenda: the Resolutions and Requests for FY2025 Appropriations; and to authorize Mayor Sullivan to execute the contracts for the same. Seconded by Councilmember Martin, motion passed unanimously by voice vote. Page 6 of 288 12 November 2024 Consent Agenda A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and the Downtown Fairhope Business Association for an appropriation of $24,000.00 to advertise and promote the City of Fairhope. RESOLUTION NO. 5249-24 WHEREAS, the Downtown Fairhope Business Association serves a public purpose and the publicity that the Downtown Fairhope Business Association gives the City of Fairhope is a public service; and, WHEREAS, We, the Downtown Fairhope Business Association agree to work with the Mayor, and/or her agent(s); advertise regionally and promote the City of Fairhope. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the total amount of $24,000.00 from the City of Fairhope. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and the Downtown Fairhope Business Association. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 ________________________________ Jack Burrell, Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 7 of 288 12 November 2024 A resolution authorizing Mayor Sherry Sullivan to execute a Contract with the Eastern Shore Art Center for use of City Facilities and for an appropriation of $20,000.00 for funds to support and sponsor the educational programs through The Art Center’s Academy of Fine Arts. RESOLUTION NO. 5250-24 WHEREAS, a contract shall be executed between the City of Fairhope and the Eastern Shore Art Center for contract funding educational programs through the Academy and Community Outreach Program which provides art education and hands-on learning, on and off site, to all elements of our community: children, youth, adults, seniors, and special needs audiences, making an appropriation of $20,000.00; and WHEREAS, the Eastern Shore Art Center must continue First Friday Artwalk and all publicity as a community event; continue to provide summer art program for the Fairhope-Point Clear Rotary Youth Club (formerly known as the Boys and Girls Club); and provide low cost art classes for local youth and senior citizens; and WHEREAS, the City of Fairhope approves the request from the Eastern Shore Art Center to use the streets (Section Street north of Magnolia to Oak Street and Oak Street to Bancroft and Equality) during their Outdoor Art Show, which is held during the annual Arts & Crafts Festival, to use the streets (Fairhope Avenue from Bancroft Avenue to Church Street and Section Street from De La Mare to Magnolia Avenue) for the annual Grand Festival of Art in October; and requesting closure of the streets at 5:00 p.m. on the Friday before the festival for set-up; and security to be provided, after hours, by the Fairhope Police Department; and WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice; and WHEREAS, payment shall be made quarterly in the amount of $5,000.00; until contract either expires or is cancelled. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and the Eastern Shore Art Center for funds to support and sponsor the educational programs through the Art Center’s Academy for Fine Arts. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 __________________________________ Jack Burrell, Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and Ecumenical Ministries Incorporated for an appropriation of $10,000.00 to support the needs of Fairhope residents. Page 8 of 288 12 November 2024 RESOLUTION NO. 5251-24 WHEREAS, in Fairhope, Alabama, Ecumenical Ministries Incorporated (EMI) is a public, non-profit, non- denominational, United Way social service agency; and, WHEREAS, EMI’s mission is to improve the quality of life in Baldwin County by meeting basic needs, encouraging personal growth, effecting social and economic justice and celebrate our common life; and, WHEREAS, EMI provide services to the socio-economic and those in crisis situations and have no place to turn for help on the Eastern Shore, including Fairhope and South Baldwin County. The services rendered include: •Emergency Aid – Direct assistance for medical, food, utilities, rent, clothing, childcare, transportation and other emergency needs. •Meals on Wheels (MOW’S) – Volunteer’s deliver nutritious, warm meals six days a week. Meals are subsidized based on need and funding – Fairhope area has nine routes. •Home Repair – These projects include plumbing, electrical work, rebuilding floors, installing windows and doors, roofing, building wheelchair ramps and more. This program is for the elderly and disabled. •Food Pantry – Our pantries provide a week’s supply of food based on the size of the family and their situation. •Prescription Assistance – This program allows under-insured and non-insured persons to receive life sustaining medications at reduced or no cost through pharmaceutical companies’ indigent care program. EMI also provide prescription assistance through the Ozanam Charitable Pharmacy in Mobile. •Church-based Community Organizing – This program empowers poor and moderate income families to participate effectively in our democratic system and allow community members the opportunity to address the issues affecting their lives: paved streets, lighting, sewage, recreation, and drainage. •EMMY’S Thrift Shop – Through our emergency aid center vouchers are given at no cost. With these vouchers, people can receive such items as appliances, furniture, clothing, etc. WHEREAS, Ecumenical Ministries Incorporated has served Fairhope residents since 1969 on a continuous basis and successfully demonstrated the capacity to operate a neighborhood based on social service agency improving countless lives. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to establish a contract for services between the City of Fairhope and Ecumenical Ministries Incorporated to appropriate the sum of $10,000.00 to be used for the needs of Fairhope residents. DULY ADOPTED THIS THE 12TH DAY OF NOVEMBER, 2024 _________________________________ Jack Burrell, Council President ATTEST: _________________________________ Lisa A. Hanks, MMC City Clerk Page 9 of 288 12 November 2024 A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and the United Way of Baldwin County for an appropriation of $1,000.00 to help with continuing support for their collaborative effort with health and human services agencies works to build, grow, and enhance the well-being of citizens in Baldwin County. RESOLUTION NO. 5252-24 WHEREAS, a contract shall be executed between the City of Fairhope and United Way of Baldwin County, making an appropriation of $1,000.00 to help with continuing support for their collaborative effort with health and human service agencies works to build, grow, and enhance the well-being of citizens in Baldwin County. The United Way of Baldwin County is a network of organizations that brings people together to tackle community issues. Their goal is to create lasting change by addressing the underlying causes to problems in the areas of health, education, financial stability; and to address the needs of Baldwin County citizens. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the total amount of $1,000.00. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and United Way of Baldwin County. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 ________________________________ Jack Burrell, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and the Baldwin County Trailblazers for an appropriation of $5,000.00 to support the Smart Walks and the Walking School Bus Program. Page 10 of 288 12 November 2024 RESOLUTION NO. 5253-24 WHEREAS, a contract shall be executed between the City of Fairhope and the Baldwin County Trailblazers, making an appropriation of $5,000.00 to help people shape their communities to be vigorous, healthy, and flourishing for generations to come by implementing a model Walking School Bus program that can positively reduce the soaring rate of childhood obesity by giving parents a supportive solution for assisting their children with walking to school instead of taking a bus or riding in a car. WHEREAS, Baldwin County Trailblazers will continue its monthly Smart Walks to area schools that involves over 100 students and an equal number of parents and grandparents. The Smart Walk program has been a success. WHEREAS, the outcome the program will achieve is to have a significant percentage of students participate in the daily Walking School Program and to be a model for use with other schools. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the amount of $5,000.00 from the City of Fairhope. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and the Baldwin County Trailblazers. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 _________________________________ Jack Burrell, Council President Attest: __________________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and the Fairhope-Point Clear Rotary Youth Club for an appropriation of $57,000.00 to help manage and operate the Fairhope-Point Clear Rotary Youth Club facility. Page 11 of 288 12 November 2024 RESOLUTION NO. 5254-24 WHEREAS, a contract shall be executed between the City of Fairhope and the Fairhope-Point Clear Rotary Youth Club, making an appropriation of $57,000.00 to help support the programs and activities to better serve our community and its youth by helping to manage and operate the Fairhope-Point Clear Rotary Youth Club facility. WHEREAS, the Fairhope-Point Clear Rotary Youth Club, agrees to work with the Mayor, and/or her agent(s), to better meet the needs of our community’s youth through programs and activities; i.e., quality after school and summer programs which is an absolute necessity for our community. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made quarterly in the amount of $14,250.00 from the City of Fairhope; until contract either expires or is cancelled. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute contract between the City of Fairhope and the Fairhope-Point Clear Rotary Youth Club to help support the programs and activities to better serve our community and its youth by helping to manage and operate the Fairhope-Point Clear Rotary Youth Club facility. ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 _________________________________ Jack Burrell, Council President ATTEST: _________________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and Care House, Inc. for an appropriation of $5,000.00 to help with continuing support for children who are victims of sexual and severe physical abuse; and to help with the distribution of the child abuse prevention curriculum. Page 12 of 288 12 November 2024 RESOLUTION NO. 5255-24 WHEREAS, a contract shall be executed between the City of Fairhope and Care House, Inc., making an appropriation of $5,000.00 to help with continuing support for children who are victims of sexual and severe physical abuse; and to help achieve normalcy through our counseling and advocacy program for children and families who come to us after being victimized. This appropriation will also help with the distribution of the child abuse prevention curriculum, “Keeping Our Kids Safe” and prevention presentation held throughout Baldwin County. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the total amount of $5,000.00. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and Care House, Inc. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 _______________________________ Jack Burrell, Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and The Fairhope Film Festival for an appropriation of $6,000.00 to help bring sustained economic growth from the film industry to the Alabama Gulf Coast through its Fairhope Film Festival. * * Page 13 of 288 12 November 2024 RESOLUTION NO. 5256-24 WHEREAS, a contract shall be executed between the City of Fairhope and the Fairhope Film Festival, making an appropriation of $6,000.00, to help bring sustained economic growth from the film industry to the Alabama Gulf Coast through its Fairhope Film Festival. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the total amount of $6,000.00 from the City of Fairhope. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and the Fairhope Film Festival. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 _________________________________ Jack Burrell, Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and Mobile Bay National Estuary Program for an appropriation of $15,000.00 to support activities related to Stormwater education and watershed management. * * Page 14 of 288 12 November 2024 RESOLUTION NO. 5257-24 WHEREAS, a contract shall be executed between the City of Fairhope and the Mobile Bay National Estuary Program, making an appropriation of $15,000.00 to support expanded activities related to Stormwater education and watershed management. The Mobile Bay National Estuary Program continues to support City environmental resource management efforts: Fairhope Gullies, Create a Clean Water Future, and Watershed Management Plan for the Volanta Gully Watershed. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made quarterly in the amount of $3,750.00, until contract either expires or is cancelled. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and the Mobile Bay National Estuary Program. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 _________________________________ Jack Burrell, Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and the Eastern Shore Chamber of Commerce for an appropriation of $21,000.00 (which includes $15,000.00 for the Annual Leaders Council Program) to advertise and promote the City of Fairhope. * * Page 15 of 288 12 November 2024 RESOLUTION NO. 5258-24 WHEREAS, the Eastern Shore Chamber of Commerce serves a public purpose and the publicity that the Eastern Shore Chamber of Commerce gives the City of Fairhope is a public service; and, WHEREAS, We, the Eastern Shore Chamber of Commerce, agree to work with the Mayor, and/or his agent(s), advertise (regionally and nationally) and promote the City of Fairhope and to enhance City revenues through economic development including sales & use taxes, lodging taxes, business licenses, etc.; and to promote public arts and crafts for residents and visitors through the annual arts and crafts festival. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the Mayor Sherry Sullivan is hereby authorized to enter into a contract with the Eastern Shore Chamber of Commerce to promote the City of Fairhope. The contract shall be for one year, beginning 1 October 2024 and ending 30 September 2025; but may be canceled at any time. The contract shall call for a one-time payment to the Eastern Shore Chamber of Commerce in the total amount of $21,000.00 which includes $15,000.00 for the Annual Leaders Council Program from the City of Fairhope. Adopted this 12th day of November, 2024 _________________________________ Jack Burrell, Council President ATTEST: _________________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and the Baldwin Pops for an appropriation of $6,000.00, in-kind services in the amount of $8,400.00, and resources including personnel, but not security after normal business hours; and provides an exception to the Sign Ordinance by allowing banners for their Citywide events and to be displayed 10 days prior to those events to advertise and promote the City of Fairhope. Page 16 of 288 12 November 2024 RESOLUTION NO. 5259-24 WHEREAS, contract shall be executed between the City of Fairhope and the Baldwin Pops, making an appropriation of $6,000.00, in-kind services, and resources including personnel, but not security after normal business hours; and provides an exception to the Sign Ordinance by allowing banners for their Citywide events and to be displayed 10 days prior those events to advertise and promote the City of Fairhope; and to provide free concerts yearly for the residents of Fairhope, also performs at the City’s July 4th celebration and the Founder’s Day Concert and when available participates in the Veteran Day parade. The following is the breakdown of the two concerts [total in-kind services $8,400.00]: July Concert, Bluff October Concert, Bluff -$3000 Concert fee - $3000 Concert fee - $200 Facility rental fees (in-kind services) - $200 Facility rental fees (in-kind services) -$4000 [staging, sound, portables] - $4000 [staging, sound, portables] -Total: $7200.00 - Total: $7200.00 WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the amount of $6,000.00 from the City of Fairhope. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and the Baldwin Pops. ADOPTED this 12th day of November, 2024 _________________________________ Jack Burrell, Council President ATTEST: _________________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and the Fairhope Pirate Booster Club, Inc. for an appropriation of $10,000.00 to be used to assist and benefit all sports in both men’s and women’s athletic programs; and to approve the use of the Fairhope Civic Center for the Annual Drawdown and Silent Auction (date to be announced) which includes the use of associated rooms as needed, placement of a tent in the parking lot (all rental expenses paid by the Club), and use of the facility’s tables and chairs in the tent. Page 17 of 288 12 November 2024 RESOLUTION NO. 5260-24 WHEREAS, a contract shall be executed between the City of Fairhope and the Fairhope Pirate Booster Club, Inc., making an appropriation of $10,000.00 to be used to assist and benefit all sports in both men’s and women’s athletic programs. This also includes the use of the Fairhope Civic Center for the Annual Drawdown and Silent Auction (date to be announced) which includes the use of associated rooms as needed, placement of a tent in the parking lot (all rental expenses paid by the Club), and use of the facility’s tables and chairs in the tent. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made quarterly in the amount of $2,500.00, until contract either expires or is cancelled. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and the Fairhope Pirate Booster Club, Inc. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 _________________________________ Jack Burrell, Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and Baldwin County Economic Development Alliance for an appropriation of $20,000.00 to support economic development facilitation within the City of Fairhope. * * Page 18 of 288 12 November 2024 RESOLUTION NO. 5261-24 WHEREAS, a contract shall be executed between the City of Fairhope and the Baldwin County Economic Development Alliance, Inc., making an appropriation of $20,000.00 to assist with economic development facilitation within the City of Fairhope. BCDEA is pleased to continue its relationship with the City of Fairhope. BCEDA’s charge is to develop and facilitate new job creation opportunities for all communities in Baldwin County. BCEDA will work with City Leadership to continue to develop new job creation opportunities in but not limited to the following: IT, Software Development, Aerospace, Aviation and Medical sectors. We will continue to work with the Mayor, City Staff and City Council to identify, develop and promote designated areas of Fairhope for future job creation. BCEDA will continue to promote and market the City of Fairhope, advising national and international corporate decision makers of all that Fairhope has to offer them as a top site-selection location. BCEDA will continue to advise and assist the Mayor and City Leaders in developing a place and atmosphere in Fairhope that encourages, fosters, and facilitates entrepreneurship. BCEDA will work with local, regional, and statewide workforce development partners to communicate current and future training and education requirements to Coastal Alabama Community College and The Academy at the Fairhope Airport. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment is to be made quarterly in the amount of $5,000.00 from the City of Fairhope. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and the Baldwin County Economic Development Alliance, Inc. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 _________________________________ Jack Burrell, Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 19 of 288 12 November 2024 A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and Safe Harbor Animal Coalition, Inc. for an appropriation of $5,000.00 to help Trap, Neuter & Return “TNR”) local area cats. RESOLUTION NO. 5262-24 WHEREAS, a contract shall be executed between the City of Fairhope and Safe Harbor Animal Coalition, Inc. (“SHAC”), making an appropriation of $5,000.00 to help Trap, Neuter & Return (“TNR”) local area cats. The City has found that it is a good and useful purpose of public funds to enter into a contract with SHAC to assist in the growing feral and community cat populations within the City. Trap-Neuter- Return is the humane, effective approach for controlling free-roaming community cats. TNR results in significant, measurable, and positive outcomes for cats, communities, and organizations such as City shelters and animal control. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2024 and ending 30 September 2025; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the total amount of $5,000.00. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and Safe Harbor Animal Coalition, Inc. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 _________________________________ Jack Burrell, Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and Thomas Hospital for use of the City facilities (rental and cleaning fees), including streets and parks, depending on availability and permission from the Rental Facilities Manager; but they would be responsible for any incidentals, damages, or security if necessary. Page 20 of 288 12 November 2024 RESOLUTION NO. 5263-24 WHEREAS, Thomas Hospital serves a public purpose and the health education that the Thomas Hospital gives the City of Fairhope is a public service; and, WHEREAS, We, Thomas Hospital, agree to work with the Mayor, and /or her agent(s), to promote the City of Fairhope and to contribute time, employees, and other resources putting on health related programs, meetings and programs affiliated with Thomas Hospital, throughout the year in the Fairhope community, schools or at the hospital facilities. Many events, schools, and Fairhope programs are sponsored by Thomas Hospital. The Thomas Hospital Auxiliary provides hours of service to the hospital that benefit Fairhope citizens; and BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute contract between the City of Fairhope and Thomas Hospital for use of the City facilities (rental and cleaning fees), including streets and parks, depending on availability and permission from the Rental Facilities Manager; but they would be responsible for any incidentals, damages, or security if necessary. ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 _______________________________ Jack Burrell, Council President ATTEST: _______________________________ Lisa A. Hanks, MMC City Clerk The request of the Eastern Shore Optimist Club requesting an in-kind donation ($2,000.00) to use the Fairhope Civic Center for the Dogwood Trail Pageant and Scholarship Program. The request of Golf Green Fees and Cart Fees for the Fairhope Educational Enrichment Foundation (“FEEF”) Golf Tournament and Booster Golf Tournament as an in-kind donation ($5,000.00). Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council authorizes acceptance of a GOMESA grant (Grant #G-CFNPII/24/CF) in the amount of $1,328,400.00 and authorizes Mayor Sherry Sullivan to sign all necessary documents. The funding is for Phase II of the Flying Creek Nature Preserve. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Mayor Sullivan gave an update on the Flying Creek Nature Preserve Project and said the completion date is scheduled for August 2025. Page 21 of 288 12 November 2024 RESOLUTION NO. 5264-24 AUTHORIZING THE EXECUTION OF A GOMESA GRANT AGREEMENT WITH THE ALABAMA DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES FOR FLYING CREEK NATURE PRESERVE PHASE II WHEREAS, the City of Fairhope was recently awarded a Gulf of Mexico Energy Security Act of 2006 (GOMESA) Grant (No. G-CFNPII/24/CF) with the Agreement by and between the State of Alabama Department of Conservation and Natural Resources (ADCNR) to Construct Phase II Improvements at Flying Creek Nature Preserve; and WHEREAS, the total estimated project cost is $1,328,400.00, of which the grant amount is a not- to-exceed amount of $1,328,400.00 to allow satisfactory completion of all Project Services following the execution of this Agreement; and WHEREAS, the City of Fairhope warrants and represents that it will use the GOMESA funds provided under this Agreement in accordance with approved GOMESA and consistent with all applicable stated and federal laws; and WHEREAS, City Staff will provide oversight of the project which shall begin on the date of the Mayor’s signature and end in approximately 24 months; BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that City Council authorizes acceptance of the GOMESA Grant award from ADCNR for Phase II to Construct Improvements at Flying Creek Nature Preserve; and authorizes the Mayor to sign the Grant Agreement and other grant related documents on behalf of the City. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 _________________________________ Jack Burrell, Council President ATTEST: ________________________________ Lisa A. Hanks, MMC City Clerk Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of Axon Tasers, accessories and training, on the Alabama Statewide Contract (Contract #MA240000004814) with Axon Enterprise, Inc., that therefore does not have to be let out for bid, for the not-to-exceed cost of $252,945.00; and authorizes Mayor Sherry Sullivan to execute the contract. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Page 22 of 288 12 November 2024 RESOLUTION NO. 5265-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of Axon Tasers, accessories and training, on the Alabama Statewide Contract (#MA240000004814) with Axon Enterprise, Inc., that therefore does not have to be let out for bid, for the not-to-exceed cost of $252,945.00; and authorizes Mayor Sherry Sullivan to execute the contract. ADOPTED ON THIS 12TH DAY OF NOVEMBER, 2024 _______________________________ Jack Burrell, Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk Councilmember Martin introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of a Mohawk TR-75WT Lift for the not-to-exceed cost of $140,418.95; and authorizes City Treasurer to transfer FY25 Budget amounts to cover shortage of $30,418.95 as listed on the Resolution. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5266-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of a Mohawk TR-75WT Lift for the not-to-exceed cost of $140,418.95; and authorizes the City Treasurer to transfer FY25 Budget amounts to cover shortage of $30,418.95 as follows: Transfer $110,000.00 from 001460-50470 (Vehicle & Equip Purchases) to 001460-50475 (Capital Improvements); Transfer $5,000.00 from 001460-50230 (Training) to 001460-50475 (Capital Improvements); Transfer $15,000.00 from 001460-50435 (Small Equip) to 001460-50475 (Capital Improvements); and Page 23 of 288 12 November 2024 Transfer $10,418.95 from 001460-50340 (General Supplies) to 001460-50475 (Capital Improvements). ADOPTED ON THIS 12TH DAY OF NOVEMBER, 2024 _____________________________ Jack Burrell, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council accepts an ADEM Alabama Recycling Fund grant (Grant #ARF24-07-256) in the amount of $43,000.00 and authorizes Richard Johnson to sign all necessary documents. This is a pass- through award for the purchase of a forklift to be used at the Baldwin County Materials Recovery Facility (MRF); and authorizes the Treasurer to reimburse the Solid Waste Authority (SWA) for the purchase of the forklift upon receiving the grant funding. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5267-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council accepts an ADEM Alabama Recycling Fund grant (Grant #ARF24-07-256) in the amount of $43,000.00 and authorizes Richard Johnson to sign all necessary documents. This is a pass-through award for the purchase of a forklift to be used at the Baldwin County Materials Recovery Facility (MRF); and authorizes the Treasurer to reimburse the Solid Waste Authority (SWA) for the purchase of the forklift upon receiving the grant funding. DULY ADOPTED THIS 12TH DAY OF NOVEMBER, 2024 ______________________________ Jack Burrell, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 24 of 288 12 November 2024 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of roof replacement for the Connex Shop Building at the Wastewater Treatment Plant from Roof Doctors for a not-to-exceed cost of $21,720.00. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5268-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement for a Roof Replacement for the Connex Shop Building at the Waste Water Treatment Plant. The City received three responses; and awards the project to Roof Doctors of Alabama with a not-to- exceed cost $21,720.00. DULY ADPOTED ON THIS 12TH DAY OF NOVEMBER, 2024 _______________________________ Jack Burrell, Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of Neptune Water Meters to replenish inventory for the Water Department to be purchased from Consolidated Pipe and Supply Company, Inc. as Sole Source Provider in the State of Alabama for Neptune Technology Group, Inc.; and are exempt from formal bid pursuant to Code of Alabama 1975, Section 41-16- 51(b)(7). The total estimated annual cost is $500,000.00. Seconded by Councilmember Martin, motion passed unanimously by voice vote. * * Page 25 of 288 12 November 2024 RESOLUTION NO. 5269-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of inventory for Neptune Water Meters for the Water Department from Consolidated Pipe & Supply Co. Inc. as Sole Source Distributor; and authorizes procurement based on water meters are exempt from formal bidding per Code of Alabama 1975, Section 41-16-51(b)(7). The cost not to exceed $500,000.00. ADOPTED ON THIS 12TH DAY OF NOVEMBER, 2024 ________________________________ Jack Burrell, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Martin introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of an upgrade to the Offsite Data Backup System with C-Spire and authorizes Mayor Sherry Sullivan to sign the Telecommunications Service Agreement Amendment. The additional cost is $1,000.00 per month for a total monthly cost of $4,266.00. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5270-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of an upgrade to the Offsite Data Backup System with C-Spire and authorizes Mayor Sherry Sullivan to execute the Telecommunications Service Agreement Amendment. The additional cost is $1,000.00 per month for a total monthly cost of $4,266.00. Adopted on this 12th day of November, 2024 ________________________________ Jack Burrell, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 26 of 288 12 November 2024 Council President Burrell said that Agenda Item has been pulled at the request of the Gas Department. Councilmember Robinson moved to grant the request of Michelle Thomason, President, Fairhope Sunset Rotary Club, requesting permission for the use of the City streets for a fundraising event that will benefit local charities on Saturday, January 13, 2025 for the 6th Annual 0.5K Run in Fairhope from 1:00 p.m. to 1:30 p.m. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Councilmember Martin moved to appoint Kathy Sternenberg to the Fairhope Public Schools Commission for a three-year term beginning January 1, 2025 and will expire on December 31, 2027. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Councilmember Robinson moved to adjourn the meeting. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:50 p.m. Jack Burrell, Council President ________________________________ Lisa A. Hanks, MMC City Clerk Page 27 of 288 STATE OF ALABAMA ) ( : COUNTY OF BALDWIN ) ( The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Tuesday, 12 November 2024. Present were Council President Corey Martin, Councilmembers: Jack Burrell, Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, Attorney Christopher S. Williams, and City Clerk Lisa A. Hanks. Council President Martin called the meeting to order at 4:30 p.m. The following topics were discussed: •The first item on the Agenda was the Presentation – Harbor Board First Round Edits Fairhope Docks Conceptual Plan presented by Mikeal Donald (Chair of the Harbor Board). She said the Harbor Board likes the plan but it needs to be more toward boaters and want to add boat lifts. Ms. Donald said we need one more round of edits. (See attached handout) Councilmember Burrell stated some of these recommendations could be done easily; and some may take some time. Councilmember Burrell said he likes the dock store, ship store, and concessions. He told the Board he appreciates all of their work; and said this is truly a treasure for Fairhope. Councilmember Burrell said he would like to see jetties in place for less dredging for the City. Harbor Board member Skip Jones stated we need to create a more conceptual plan, a simpler plan. •The next item on the Agenda was the Discussion of Long’s Human Resource Services to Supply Temporary Employees to Supplement the Existing Work Force. Public Works Director George Ladd addressed the City Council and said these are entry level positions for Public Works: custodial and landscape. He said employees are paid per hour and charged a per hour fee with no contractual obligations. Councilmember Burrell questioned which departments would use this service. Mayor Sullivan explained that Human Resources Director Hannah Noonan and her will make sure this service is not abused; and commented you need to trust us. The consensus of the City Council was to move forward with the resolution. •The Discussion of Civic Center and Park Revisions to Ordinance No. 1575 and Resolution No. 3039-18 was next on the Agenda. Community Affairs Director Paige Crawford briefly went through the changes for Park rentals and Civic Center rentals; and answered any questions. The consensus of the City Council was to have a fee for residents and non-residents; and to put a time limit on for advanced bookings; at least four month prior to event. •Gas Superintendent Wes Boyett addressed the City Council regarding Agenda Item No. 16; and requested this item be pulled until the correct amount is put before them. Page 28 of 288 Tuesday, 12 November 2024 Page -2- •City Engineer Richard Johnson addressed the City Council regarding Agenda Items No. 9 and No. 12; and answered any questions if needed. •Chief Stephanie Hollinghead addressed the City Council regarding Agenda Items No.10 and No. 27; and answered any questions if needed. •Public Works Director George Ladd addressed the City Council regarding Agenda Item No.11; and answered any questions if needed. •IT Director Jeff Montgomery addressed the City Council regarding Agenda Item No. 15; and answered any questions if needed. •City Treasurer Kim Creech addressed the City Council regarding Agenda Item No. 7; and answered any questions if needed. There being no further business to come before the City Council, the meeting was duly adjourned at 5:56 p.m. ______________________________ Corey Martin, Council President _______________________________ Lisa A. Hanks, MMC City Clerk Page 29 of 288 Fairhope City Docks Vision November 12, 2024 Work Session Summation of edits recommended from the Harbor Board The Harbor Board has met multiple times to review and discuss the proposed vision for Fairhope City Docks. The board would like to see the following edits placed into the plan for further review. 1. Please show the plan to be more directed towards boaters within the community and transient cruisers visiting the area. The focus should not be visitors coming in by vehicle. 2. Improved vehicular circulation to include a more secure (gated) parking area for slip holders with pedestrian access. This may include a way to close the park down after hours as other city parks currently do. 3. Please show options for the current buildings to be uniquely repurposed as opposed to being torn down: •Give the City a way to support local fishing industry with a seafood co-op •Adding local art / murals to the building could follow what the city has done in other parts of downtown •create storage areas for slip holders to lease •lease space for maritime vendors for marine supplies and service •golf cart / kayak rentals •dock store / ship store •concessions •improved restroom / shower / laundry facilities for boaters 4. Boat storage / Dry Dock The board unanimously agrees it would like to hold on dry dock storage at this time. The board would like to see improved existing dockage first and a dedicated area set for boat lifts with consistency in design and construction 5. Replace proposed lighthouse with a Gazebo near the jetties. Would like to see a gazebo design that’s inspired as a replica of the Middle Bay Lighthouse with a hex angular top 6. West side beach area improved in a more park like manner with better access for kayak / paddle boarders and adirondack seating for Sunsets Page 30 of 288 7. The board is not opposed to a cottage / bungalow rental… would like for it to feel more like what you’ve seen many state parks in keeping with the park like feel of the space. A place for food trucks would be a nice addition noting to add electrical shore power so there are no noisy generators. 8. Slip modifications needed: wider slips extending covered slip area? designated spaces for boat lifts Page 31 of 288 FLY CR E E K MOBILE BAY SEA CLIFF DRIVEBEACH LAWNLAWN EXISTING BUILDING TO REMAIN WALKWAY (TYP) DRIVE DRIVE IMPROVED COVERED SLIPS DOCK IMPROVEMENTS (TYP) EXISTING JETTY STEPPED TERRACE TRANSITION TO DOCKS (TYP) fairhope,al | ocean springs, ms | p 855.539.5086 cpladesignplanning.com NORTH SCALE: 1”=40’ CONCEPT PLAN FOR Preliminary – Not for ConstructionTHE FAIRHOPE DOCKS FAIRHOPE, ALABAMA Page 32 of 288 BIRDSEYE VIEW OF MARINA PROPOSED VIEW LOOKING SOUTH FROM SEA CLIFF DRIVE VIEW OF PROPOSED STEPS AT FAIRHOPE DOCKS PROPOSED VIEW OF DOCKS AND GATHERING AREA LOOKING SOUTH IN MARINA fairhope,al | ocean springs, ms | p 855.539.5086 cpladesignplanning.com CONCEPT SKETCHES FOR Preliminary – Not for ConstructionTHE FAIRHOPE DOCKS FAIRHOPE, ALABAMA Page 33 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2025-794 FROM:Lisa Hanks, CITY CLERK Jack Burrell, Council Member SUBJECT:Ordinance to declare that certain real property (105 Farmable Acres) of the City of Fairhope is temporarily designated surplus and not needed for public or municipal purposes in response to an offer to lease property yearly from January 1 through December 31 for one year with four one-year options. The City of Fairhope reserves the right to terminate the lease partially or completely or carve out certain portions of the property for municipal purposes. (Introduced at the November 12, 2024 City Council Meeting) AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: That the City Council adopts Ordinance to declare that certain real property (105 Farmable Acres) of the City of Fairhope is temporarily designated surplus and not needed for public or municipal purposes in response to an offer to lease property yearly from January 1 through December 31 for one year with four one-year options. The City of Fairhope reserves the right to terminate the lease partially or completely or carve out certain portions of the property for municipal purposes. BACKGROUND INFORMATION: Tobin Street, Inc. and Eric Street, Inc. d/b/a Fairhope Dairy have been leasing this property since January 2020; and additionally, Lessee mows the pecan orchard on the subject property at least six (6) times as needed per year. BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) Page 34 of 288 ORDINANCE NO. _____ AN ORDINANCE DIRECTING THE LEASE OF CERTAIN REAL PROPERTY AND DECLARING SAID PROPERTY TO BE TEMPORARILY SURPLUS AND NOT CURRENTLY NEEDED FOR PUBLIC OR MUNICIPAL PURPOSES BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA AS FOLLOWS: Section 1. The legal description of the real estate that is the subject matter of this Ordinance is in Baldwin County, Alabama and is more particularly described as follows: The East Half of Southeast Quarter and the Southeast Quarter of the Northeast Quarter, less and except a parcel described as commencing at the Southeast Corner of Section 33, Township 6 South, Range 2 East, run thence West, 1333 feet South, run thence North, 40 feet South for the Point of Beginning; thence continue North, 801 feet South, thence Southeast, 307 feet South, thence West, 65 feet South, to the point of beginning. Section 2. The CITY COUNCIL OF THE CITY OF FAIRHOPE, has determined that the above described property is temporarily surplus and is not currently needed for public or municipal purposes and pursuant to the authority granted by Section 11-47-21 of the Code of Alabama of 1975, the Mayor is authorized to execute a lease of said property to TOBIN STREET, INC. and ERIC STREET, INC. d/b/a FAIRHOPE DAIRY for an annual payment of $9,975.00 to the general fund. Section 3. The terms of the lease shall be as follows: 1. The price is set at $95.00 per farmable acre (currently 105 acres) and shall be paid in full at the start of the lease, 2. Fairhope Dairy is to mow the Pecan orchard on the property at least six times per year as needed, 3. Fairhope Dairy shall not be responsible for repairing damage to non-farmed land due to natural acts such as storm damage to the orchard, 4. The lease term is for one year with four one year options under the current terms, 5. The lease shall run from January 1 to December 31 effective immediately, 6. The City of Fairhope reserves the right to terminate the lease partially or completely or carve out certain portions of the property for municipal purposes, 7. The City shall provide 180 day notice to Fairhope Dairy of any carve out or reduction of farmable acreage available under the lease, 8. After said notice, the lease price shall be adjusted according to the remaining farmable acreage. Page 35 of 288 Ordinance No. _____ Page -2- Section 4. The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. Section 5. This ordinance shall take effect immediately upon due adoption and publication as required by law. Adopted and approved this 21st day of November, 2024. City of Fairhope By:____________________________ Jack Burrell, Council President Attest: By: _________________________ Lisa A. Hanks, MMC City Clerk Adopted and approved this 21st day of November, 2024. City of Fairhope By:___________________________ Sherry Sullivan, Mayor Page 36 of 288 MUNICIPAL LEASE AGREEMENT This Lease Agreement is made and entered into this 1st day of January, 2025 at Fairhope, Alabama, by and between TOBIN STREET, INC. and ERIC STREET, INC. d/b/a FAIRHOPE DAIRY, "Lessee," and THE CITY OF FAIRHOPE, ALABAMA, a municipal corporation, hereinafter referred to as "Lessor." ARTICLE 1. DEMISE, DESCRIPTION, USE, TERM AND RENT Lessor leases to Lessee, and Lessee leases from Lessor, that certain property, hereinafter called the "leased premises," situated in Fairhope, Baldwin County, Alabama, and described as follows: The East Half of Southeast Quarter and the Southeast Quarter of the Northeast Quarter, less and except a parcel described as commencing at the Southeast Corner of Section 33, Township 6 South, Range 2 East, run thence West, 1333 feet South, run thence North, 40 feet South for the Point of Beginning; thence continue North, 801 feet South, thence Southeast, 307 feet South, thence West, 65 feet South, to the point of beginning. to be farmed for a term of one year commencing on January 1, 2025 and ending December 31, 2025 subject to the renewal and early termination options herein provided. ARTICLE 2. RENT Lessee shall pay $95.00 per year per farmable acre (one hundred five (105 acres)) as rent beginning on the January 1, 2025 of the month upon which Lessee occupies the premises or on execution of this lease and continuing thereafter annually until the end of the lease term. The total amount to be paid as rent during the lease term is $9,975.00. Lessee shall provide Lessor a copy from the Baldwin FSA office outlining the farmable acreage on the leased property and it shall be attached hereto as Exhibit “A”. Additionally, Lessee shall mow the pecan orchard on the subject property at least six (6) times as needed per year. Should the orchard be damaged by major storm or other natural disaster, Lessee shall not be responsible for said major storm cleanup. The terms of the lease do not include access to or use of the existing buildings or structures located on the leased land. Page 37 of 288 2 ARTICLE 3. INSURANCE Lessee's Obligation Lessee agrees to and shall, within 15 days from the date hereof, secure from a good and responsible company or companies doing insurance business in the State of Alabama, and maintain during the entire term of this lease, the following coverage: (1) General Liability and Automobile Liability coverage in the amount of $1,000,000 and shall name Lessor as an additional loss payee. The coverage shall be furnished by a company with an A.M. Best rating of "A" or better. (2) Lessee shall be responsible for insurance on the portion of the premises used and leased by lessee. Lessee shall be responsible for any and all claims, actions, suits, demands, damages and injuries arising from any loss of life, bodily or mental injury or property damage arising from any occurrence in or upon the leased premises, and Lessee shall hold Lessor harmless there from. Proof of Coverage The original policies may be retained by the insured, but the Lessor shall have the right to inspect any and all such policies, and the insured, on demand, agrees to furnish the other party proof of payment of the premium or premiums on any such policies. Protection Against Cancellation Lessee must also give proof to Lessor, pursuant to the paragraph above, that each of the policies provided for in this Article expressly provides that the policy shall not be cancelled or altered without thirty (30) days' prior written notice to the Lessor. Failure to Secure If Lessee at any time during the term hereof should fail to secure or maintain the foregoing insurance, the Lessor shall be permitted to obtain such insurance in the defaulting party's name or as the agent of the defaulting party and shall be compensated by the defaulting party for the cost of the insurance premiums. The defaulting party shall pay the other interest on paid insurance premiums at the rate of ten percent (10%) per annum computed from the date written notice is received that the premiums have been paid. ARTICLE 4. UTILITIES Lessee shall during the term hereof pay all charges for telephone, gas, electricity, sewage, and water used in or on the leased premises. Page 38 of 288 3 ARTICLE 5. WASTE AND NUISANCE Lessee shall not commit, or suffer to be committed, any waste on the leased premises, nor shall it maintain, commit, or permit the maintenance or commission of any nuisance on the leased premises or use the leased premises for any unlawful purposes. ARTICLE 6. REPAIRS Lessee agrees to keep the leased premises in good order and repair, and to keep the leased premises clean in a reasonable and customary manner. ARTICLE 7. ALTERATIONS, IMPROVEMENTS, AND FIXTURES Lessee shall have the right to improve, add to, or alter the leased premises and to install fixtures thereon only with the prior written consent of the Lessor. Improvements Lessee shall have the right at Lessee's own cost and expense from time to time during the term or any extended term of this lease to construct on the leased premises such improvements, and make such alternations, additions, and changes therein as Lessee deems necessary or convenient for Lessee's purposes, and Lessee shall be permitted from time to time during and within thirty (30) days after expiration or sooner termination of the term of this lease to remove any such building or other improvements erected or made by Lessee; provided, however, that the Lessee shall repair any damages to the leased premises caused by removal and further provided that any building or improvements that are not removed by Lessee on or within thirty (30) days after expiration or sooner termination of the term or any extended term of this lease shall be deemed abandoned by Lessee and shall become the absolute property of Lessor without compensation to Lessee, and Lessee shall not be required on such abandonment to restore the premises to their present condition. ARTICLE 8. QUIET POSSESSION Lessor shall, on the commencement date of the term of this lease, place Lessee in quiet possession of the leased premises and shall secure the Lessee in the quiet possession thereof against all persons lawfully claiming possession during the entire lease term and each extension of the lease. ARTICLE 9. DELIVERY OF POSSESSION If Lessor shall be unable to deliver possession of the leased premises on the commencement date of the term hereof, Lessor shall not be liable to Lessee for any damage caused thereby, nor shall this lease thereby become void or voidable, nor shall the term hereof in any way be extended, but in such event, Lessee shall not be liable for any rent herein reserved until such time as Lessor can and does deliver possession. Page 39 of 288 4 ARTICLE 10. TERMINATION OR EXTENSION Option to Renew or Extend Lessee is hereby granted and shall, if not at the time in default under this lease, have four annual options to renew this lease for an additional period of one (1) year from the termination date hereof, but otherwise on the same terms, covenants, and conditions. How Exercised These options shall be exercised only by Lessee's delivering to Lessor in person or by United States registered or certified mail on or before sixty (60) days before the end of the lease term, written notice of Lessee's election to renew. Effect of Holding Over In the event Lessee does not renew this lease as herein provided and holds over beyond the expiration of the term hereof, such holding over shall be deemed a month-to-month tenancy only. Early Partial or Complete Termination The Lessor at its discretion may terminate the lease on certain portions of the farmable land as the Lessor develops said land for future Municipal purposes. The City shall provide the Lessee 180 day written notice of its intent to terminate the lease partially or completely or carve out certain portions of the property for municipal purposes. The remaining leased farmable land will remain in place under lease and the rent will be prorated accordingly. ARTICLE 11. DEFAULTS AND REMEDIES Default of Lessee If Lessee shall allow the rent to be in arrears more than thirty (30) days after written notice of such delinquency, or shall remain in default under any other condition of this lease for a period of fifteen (15) days after written notice from Lessor, or should any other person than Lessee secure possession of the premises, or any part thereof, by reason of any receivership, bankruptcy proceedings, or other operation of law in any manner whatsoever, Lessor may at Lessor's option, without notice to Lessee, terminate this Lease. Should Lessor be unable to relet after reasonable efforts to do so, or should such monthly rental be less than the rental Lessee was obligated to pay under this lease, or any renewal thereof, plus the expense of reletting, then Lessee shall pay the amount of such deficiency to Lessor. Page 40 of 288 5 It is expressly agreed that in the event of default by Lessee hereunder, Lessor shall have a lien upon all goods, chattels, or personal property of any description belonging to Lessee which are placed in, or become a part of, the leased premises, as security for rent due and to become due for the remainder of the current lease term, which lien shall not be in lieu of or in any way affect any statutory Lessor's lien given by law, but shall be cumulative thereto; and Lessee hereby grants to Lessor a security interest in all such personal property placed in said leased premises for such purposes. This shall not prevent the sale by Lessee of any merchandise in the ordinary course of business free of such lien to Lessor. In the event Lessor exercises the option to terminate the leasehold, and to reenter and relet the premises as provided in the preceding paragraph, then Lessor may take possession of all of Lessee's property on the premises and sell the same at public or private sale after giving Lessee reasonable notice of the time and place of any public sale or of the time after which any private sale is to be made, for cash or on credit, or for such prices and terms as Lessor deems best, with or without having the property present at such sale. The proceeds of such sale shall be applied first to the necessary and proper expense of removing, storing, and selling such property, then to the payment of any rent due or to become due under this lease, with the balance, if any, to be paid to Lessee. ARTICLE 13. INSPECTION BY LESSOR Lessee shall permit Lessor and Lessor's agents to enter into and upon the leased premises at all reasonable times for the purpose of inspecting the same or for the purpose of maintaining or making repairs or alterations to the building. ARTICLE 14. ASSIGNMENT AND SUBLEASE Assignment and Subletting by Lessee Lessee shall not assign this lease nor sublet all or any portion of the leased premises without the prior written consent of the Lessor. Assignment by Lessor Lessor is expressly given the right to assign any or all of Lessor's interest under the terms of this lease. ARTICLE 15. MISCELLANEOUS Rights and Remedies Cumulative The rights and remedies provided by this lease are cumulative and the use of any one right or remedy by either party shall not preclude or waive its right to use any or all other remedies. Said rights and remedies are given in addition to any other rights the parties may have by law, statute, ordinance, or otherwise. Page 41 of 288 6 Waiver of Default No waiver by the parties hereto of any default or breach of any term, condition, or covenant of this lease shall be deemed to be a waiver of any other breach of the same or any other terms, condition, or covenant contained herein. Attorney's Fees In the event Lessee breaches any of the terms of this agreement whereby the Lessor employs attorneys to protect or enforce its rights hereunder and prevails, then the Lessee agrees to pay the other party reasonable attorney's fees so incurred by such other party. Excuse Neither Lessor nor Lessee shall be required to perform any term, condition, or covenant in this lease so long as such performance is delayed or prevented by any acts of God and any other cause not reasonably within the control of the Lessor or Lessee and which by the exercise of due diligence Lessor or Lessee is unable, wholly or in part, to prevent or overcome. IN WITNESS WHEREOF, the undersigned Lessor and Lessee hereto execute this agreement as of the day and year first above written. LESSOR: THE CITY OF FAIRHOPE A MUNICIPAL CORPORATION By: Jack Burrell, Council President LESSEE: Tobin Street Inc. By: As its ______________________________________ Eric Street Inc. By: As its ______________________________________ Page 42 of 288 7 STATE OF ALABAMA COUNTY OF BALDWIN I, , a Notary Public in and for said County, in said State, hereby certify that JACK BURRELL whose name as Council President of THE CITY OF FAIRHOPE, a municipal corporation, is signed to the foregoing Commercial Lease Agreement, and who is known to me, acknowledged before me on this day, that being informed of the contents of said Lease Agreement he, as such officer, and with full authority, executed the same voluntarily for and as the act of said municipal corporation, acting in its capacity as Council President as aforesaid. Given under my hand this the __ day of January, 2025. NOTARY PUBLIC My Commission Expires: STATE OF ALABAMA COUNTY OF BALDWIN I, , a Notary Public in and for said County in said State, hereby certify that ____________________ whose name as of Tobin Street, Inc. is signed to the foregoing Lease Agreement and who is known to me, acknowledged before me on this day that, being informed of the contents of the Lease Agreement, he, as such officer and with full authority, executed the same voluntarily for and as the act of said Corporation. Given under my hand this the _ day of January 2025. NOTARY PUBLIC My Commission Expires: Page 43 of 288 8 STATE OF ALABAMA COUNTY OF BALDWIN I, , a Notary Public in and for said County in said State, hereby certify that _____________________ whose name as of Eric Street, Inc. is signed to the foregoing Lease Agreement and who is known to me, acknowledged before me on this day that, being informed of the contents of the Lease Agreement, he, as such officer and with full authority, executed the same voluntarily for and as the act of said Corporation. Given under my hand this the _ day of January 2025. NOTARY PUBLIC My Commission Expires: Prepared by: MARCUS MCDOWELL City Attorney 60 N. Section St. Post Office Box 1367 Fairhope, Alabama 36533 (251) 928-1915 Page 44 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2025-795 FROM:Kim Creech, CITY TREASURER Daryl Morefield, WATER SUPERINTENDENT Sherry Sullivan, Mayor SUBJECT:To Establish Water and Wastewater (Sewer) Rates for all Customers of the City of Fairhope Water and Wastewater Systems and to Repeal Ordinance No. 1791. (Introduced at the November 12, 2024 City Council Meeting) AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: That the City Council adopt the Ordinance to Establish Water and Wastewater (Sewer) Rates for all Customers of the City of Fairhope Water and Wastewater Systems and to Repeal Ordinance No. 1791. BACKGROUND INFORMATION: Jackson Thornton conducted Electric, Water, Wastewater & Gas Cost of Service Studies and presented it at the October 28, 2024, City Council Work Session. The new rates are the recommendations of Jackson Thornton to be increased over a period of two years beginning January 1, 2025. BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: Page 45 of 288 ORDINANCE NO: _____ AN ORDINANCE TO ESTABLISH WATER AND WASTEWATER (SEWER) RATES FOR ALL CUSTOMERS OF THE CITY OF FAIRHOPE WATER AND WASTEWATER SYSTEMS AND TO REPEAL ORDINANCE NO. 1791 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: ARTICLE III. WATER AMEND - Sec. 21-38 RATE - SCHEDULE (a) Water rates schedule: Beginning 01/01/2025 •W1 Inside the City Limits: •Minimum Charge $14.75 •Plus, each 1,000 gallons $3.60 (1,000 - 6,999) •Usage 7,000 gallons and greater $4.60 •Plus LCA and Tax •W2 & W3 Outside the City Limits •Minimum Charge $17.50 •Plus, each 1,000 gallons $4.30 (1,000 - 6,999) •Usage 7,000 gallons and greater $5.35 •Plus LCA and Tax •IRR1 Inside the City Limits: •Minimum Charge $14.75 •Plus, each 1,000 gallons $4.60 •Plus LCA and Tax •IRR2 & IRR3 Outside the City Limits: •Minimum Charge $17.50 •Plus, each 1,000 gallons $5.35 •Plus LCA and Tax Beginning 01/01/2026 and until replaced by the City Council •W1 Inside the City Limits: •Minimum Charge $15.50 •Plus, each 1,000 gallons $4.60 (1,000 - 6,999) •Usage 7,000 gallons and greater $5.60 •Plus LCA and Tax •W2 & W3 Outside the City Limits •Minimum Charge $17.50 •Plus, each 1,000 gallons $4.80 (1,000 - 6,999) •Usage 7,000 gallons and greater $5.85 •Plus LCA and Tax Page 46 of 288 Ordinance No. _____ Page -2- •IRR1 Inside the City Limits: •Minimum Charge $15.50 •Plus, each 1,000 gallons $5.60 •Plus LCA and Tax •IRR2 & IRR3 Outside the City Limits: •Minimum Charge $17.50 •Plus, each 1,000 gallons $5.85 •Plus LCA and Tax (b) Labor Cost Adjustment (LCA) Factor. The base rates set forth above may be adjusted periodically to account for permanent changes in labor-related revenue requirements (e.g., salaries and wages, pensions and benefits, etc.) that come about as a result of budget actions taken by the City Council for a fiscal year. Such adjustment, when approved by the City Council, shall be calculated as follows: •LCA = 1 + ((TLCB - TLCPY) / BRRR) •Where: TLCB = The total annual labor cost, in dollars, that is reflected in the electric utility budget for the coming fiscal year, as approved by the Board. •TLCPY = The total actual annual labor cost, in dollars, that was incurred by the electric utility for the prior fiscal year. •BRRR = The total estimated revenue requirement, in dollars, that is being recovered in current base rates. •The LCA factor so calculated shall be applied to each retail rate set forth above such that it will result in new base wastewater (sewer) rates. Thus, when applied, a new TLC PY and BRRR will be established for future LCA calculations. The following accounts shall be used in the determination of total labor costs as reflected in TLCB and TLCPY: •Salaries •Payroll Taxes •Retirement Expense •Insurance : Employees Group •Employee Retirement/ Medical Insurance •Casualty/ Workers Compensation Insurance •Note: the listing of accounts used to determine TLCB and TLCPY may be modified from time to time as prescribed by the City's accounting and budget procedures. (c) A $30.00 bad check charge shall be assessed for a check, draft, negotiable order of withdrawal, or like instrument drawn on a bank or other depository institution given by any person in full or partial payment of City services if the instrument is not paid or is dishonored by the institution, charge and collect, through regular billing procedure or otherwise, from whom the instrument was received pursuant to Code of Alabama, Section 8-8-15. Page 47 of 288 Ordinance No. _____ Page -3- ARTICLE IV. WASTEWATER (SEWER) AMEND - Sec. 21-54 RATE – SCHEDULE (a) Wastewater (sewer) rates schedule: Beginning 01/01/2025 ▪S1 Inside the City Limits: •Minimum Charge $26.00 •Plus, each 1,000 gallons $6.80 •Plus LCA ▪S2 & S3 Outside the City Limits •Minimum Charge $28.50 •Plus, each 1,000 gallons $7.90 •Plus LCA Any household that does not have City of Fairhope water service will be charged a flat rate: ▪Inside the City Limits $62.30 ▪Outside the City Limits $78.20 Beginning 01/01/2026 and until replaced by the City Council ▪S1 Inside the City Limits: •Minimum Charge $30.00 •Plus, each 1,000 gallons $8.30 •Plus LCA ▪S2 & S3 Outside the City Limits •Minimum Charge $32.50 •Plus, each 1,000 gallons $9.40 •Plus LCA Any household that does not have City of Fairhope water service will be charged a flat rate: ▪Inside the City Limits $66.30 ▪Outside the City Limits $82.20 (b) Labor Cost Adjustment (LCA) Factor. The base rates set forth above may be adjusted periodically to account for permanent changes in labor-related revenue requirements (e.g., salaries and wages, pensions and benefits, etc.) that come about as a result of budget actions taken by the City Council for a fiscal year. Such adjustment, when approved by the City Council, shall be calculated as follows: o LCA = 1 + ((TLCB - TLCPY) / BRRR) o Where: TLCB = The total annual labor cost, in dollars, that is reflected in the electric utility budget for the coming fiscal year, as approved by the Board. o TLCPY = The total actual annual labor cost, in dollars, that was incurred by the electric utility for the prior fiscal year. Page 48 of 288 Ordinance No. _____ Page -4- o BRRR = The total estimated revenue requirement, in dollars, that is being recovered in current base rates. o The LCA factor so calculated shall be applied to each retail rate set forth above such that it will result in new base wastewater (sewer) rates. Thus, when applied, a new TLC PY and BRRR will be established for future LCA calculations. The following accounts shall be used in the determination of total labor costs as reflected in TLCB and TLCPY: ▪Salaries ▪Payroll Taxes ▪Retirement Expense ▪Insurance : Employees Group ▪Employee Retirement/ Medical Insurance ▪Casualty/ Workers Compensation Insurance o Note: the listing of accounts used to determine TLCB and TLCPY may be modified from time to time as prescribed by the City's accounting and budget procedures. (c) A $30.00 bad check charge shall be assessed for a check, draft, negotiable order of withdrawal, or like instrument drawn on a bank or other depository institution given by any person in full or partial payment of City services if the instrument is not paid or is dishonored by the institution, charge and collect, through regular billing procedure or otherwise, from whom the instrument was received pursuant to Code of Alabama, Section 8-8-15. Severability. The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. Effective Date. This ordinance shall take effect upon its due adoption and publication as required by law. ADOPTED THIS THE 21ST DAY OF NOVEMBER, 2024 ________________________________ Jack Burrell, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS THE 21ST DAY OF NOVEMBER, 2024 _______________________________ Sherry Sullivan, Mayor Page 49 of 288 Water -Results & Recommendations, 3 of 3 • For all Inside City Limit customers, including irrigation, consider the following rate action: • Increase the monthly customer charge $0. 75 each of the next two steps. Total increase of $1.50. • Increase volumetric rate on all volumes by $1.00 each of the next two steps. Total increase of $2.00 per kGal. • For all Outside City Limit customers, including irrigation, consider the following rate action: • Increase volumetric rate on all volumes by $0.50 each of the next two steps. Total increase of $1.00 per kGal. 12 Page 50 of 288 Sewer -Results & Recommendations, 3 of 3 • For all customers consider the following rate action: • Increase the monthly customer charge $4.00 each of the next two steps. Total increase of $8.00. • Increase volumetric rate on all volumes by $1.50 each of the next two steps. Total increase of $3.00 per kGal. 22 Page 51 of 288 ORDINANCE N0.1791 AN ORDINANCE TO ESTABLIS H WATER AND WASTEWATER RATES FOR ALL CUSTOM ERS OF THE CITY OF FA IRHOPE WATER AND WASTEWATER SYSTEMS AND TO REPEAL AND REPLACE ORDINANCE NO. 1759. BE IT ORDAINED BY THE GOYERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: Al\lEND -Sec. 21-38 ARTICLE III. WATER RATE-SC HEDULE (a)Water rates schedule: •WI Inside the City Limits: •Minimum Charge $I-LOO 14.75 15.50 •Plus. each 1,000 gallons $2.60 (1,000 - 6,999) 3.60 4.60 •Usage 7.000 gallons and greater $3.60 4.60 5.60 •Plus LCA and Tax •W2 & W3 Outside the City Limits •Minimum Charge $17.50 •Plus, each 1,000 gallons $3.80 (1,000 - 6,999) 4.30 4.80 •Usage 7,000 gallons and greater $4.85 5.35 5.85 •Plus LCA and Tax • IRRl Inside the City Limits: •Minimum Charge $14.00 14.75 15.50 •Plus, each 1,000 gallons $3.60 4.60 5.60 •Plus LCA and Tax •IRR2 & IRR3 Outside the City Limits: •Minimum Charge $17.50 •Plus. each 1,000 gallons $4.85 5.35 5.85 •Plus LCA and Tax (b)Labor Cost Adjustment (LCA) Factor. The base rates set forth abo\'e may be adjusted periodically to account for permanent changes in labor-related revenue requirements ( e.g., salaries and wages, pensions, and benefits. etc.) that come about as a result of budget actions taken by the City Council for a fiscal year. Such adjustment, when approved by the City Council, shall be calculated as follows: •LCA = 1 + ((TLCB - TLCPY) / BRRR) •Where: TLCB = The total annual labor cost, in dollars, that is reflected in the electric utility budget for the coming fiscal year, as appro\'ed by the Board. •TLCPY = The total actual annual labor cost, in dollars, that was incurred by the electric utility for the prior fiscal year. •BRRR = The total estimated revenue requirement, in dollars, that is being reco\'ered in current base rates. •The LCA factor so calculated shall be applied to each retail rate set forth above such that it will result in new base wastewater (sewer) rates. Thus, when applied, a new TLC PY and BRRR will be established for future LCA calculations. The following accounts shall be used in the determination of total labor costs as reflected in TLCB and TLC PY: Page 52 of 288 Ordinance No . 1791 Page -2- • Salaries • Payroll Taxes • Retirement Expense • Insurance: Em plo yees Group • Employee Retirees Medical In surance • Workers Compensation Insurance • Note: the listing of accounts used to determine TLCB and TLCPY may be modified from time to time as prescribed by the City's accounting and bud get procedures . ARTICLE IV. WASTEWATER (SEWER) AME D -Sec. 21-54 RATE -SCHEDULE (a) Wastewater (sewer) rates schedule: • SI Inside the City Li mits : • Minimum Charge $22.00 • Plus , each 1,000 gallons $5.30 • Plus LCA ■ S2 & S3 Outside the City Limits • Minimum Charge $24.50 • Plus , each 1,000 gallons 6.40 • Plus LCA Any household that does not h ave City of Fairhop e water service wi ll be charged a flat rate : • Inside the City Limits $58.30 • Outside the City Lim its $74.20 (b) Labor Cost Adjustment (LCA) Factor. The base rates set forth above may be adjusted periodically to account for permanent changes in labor-related revenue requirements ( e.g., salaries and wages, pensions , and benefits , etc.) that come abo ut as a result of budget actions taken by the City Council for a fiscal year. Such adjustment, when approved by the City Council, shall be calculated as follows : • LCA = 1 + ((TLCB -TLCPY) I BRRR) • Where : TLCB = The total annua l labor cost, in dollars , that is reflected in the electric utility budget for the coming fiscal year, as approved by the Board . • TLCPY = The total actual an nu a l labor cost, in dollars, that was incurred by the electric utility for the prior fiscal year. • BRRR = The total estimated revenue requirement , in dollars , that is being reco vered in current base rates. • The LCA factor so calculated shall be applied to each retail rate set forth above such that it wi ll result in new base wastewater (sewer) rates. Thus, when applied , a new TLC PY and BRRR will be established for future LCA calculations. The following accounts shall be used in the determination of tota l labor costs as reflected in TLCB and TLCPY : • • • • • • Salaries Payroll Taxes Retirement Expense Insurance: Employees Group Emp loyee Retirees Medical Insurance Workers Compensation Insurance 26.00 30.00 6.80 8.30 28.50 32.50 7.90 9.40 62.30 66.30 78.20 82.20 Page 53 of 288 Ordinance No. 1791 Page -3- • Note: the listin g of accounts used to detennine TLCB and TLCPY may be modified from time to time as prescribed by the City's accounting and budget procedures. Severability. The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, se ntence , paragraph or section of this ordinance shall be declared uncon stitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, si nc e the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase , clause, sentence, paragraph or section. Effective Date. This ordinance shall take effect on 1, 2024, upon its due adoption and publication as required by law. ADOPTED THIS THE Corey Martin, Council Pre sident Attest: e~ City Cl ADOPTED THIS THE 26TH DAY OF FEBRUARY 2024 Page 54 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2025-792 FROM: Daryl Morefield, WATER SUPERINTENDENT SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting a change order to pay the Geotechnical Materials Testing Engineer for Inspections and Construction Materials Testing for an additional amount of $8,840.00 for additional professional services rendered. AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: To approve the change order for GeoCon Engineering & Materials Testing, Inc. change order for a not-to-exceed amount of $8,840.00. BACKGROUND INFORMATION: GeoCon Engineering & Materials Testing Inc. was hired for RFQ PS23-018 Professional Engineering Services for Water Treatment Plant No. 3 Special Inspections and Construction Materials Testing. The change order for the Geotechnical Materials Testing will be a not-to-exceed amount of Eight Thousand Eight Hundred Forty Dollars ($8,840.00). The total cost for the services will be Twenty-Three Thousand Eight Hundred Forty Dollars ($23,840.00). The work performed is professional engineering associated with the testing and special inspection services to cover the structural elements as follows: • Earthwork monitoring, proof-roll observations, and soil compaction/density testing • Footing/slab observation and inspections – to include reinforcing steel (rebar) placement inspections and soil bearing capacity testing • Cast in-place concrete – to include slump, air content, concrete temperature, and compressive strength testing. Testing for this section includes all structural concrete components (footings, slabs, and walls) • Masonry testing and inspections, including rebar placement inspections • Structural steel inspections, including AWS welding and bolt torque inspections • Pavement improvements, base compaction, asphalt pavement, concrete paving, concrete curb testing Previous Council Action: Page 55 of 288 Resolution No. 4719-23 Adopted by Council April 10, 2023, for a not-to-exceed amount of $15,000.00 for Professional Engineering Services for Water Treatment Plant No. 3 Special Inspections and Construction Materials Testing. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004010- 59501 (Line 10) Sys Imprv - Water Plant/Wells $8,840.00 $8,840.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 56 of 288 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (RFQ PS23-018) Professional Engineering Services for Water Treatment Plant No. 3 Inspections and Construction Materials Testing with a cost of $8,840.00 with GeoCon Engineering & Materials Testing Inc. The total cost for Inspections and Construction Materials Testing will be $23,840.00. DULY ADOPTED THIS 21ST DAY OF NOVEMBER, 2024 ________________________________ Jack Burrell, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 57 of 288 Reviewed and Approved for Payment Richard D. Johnson, PE - 10/08/2024 Page 58 of 288 Page 59 of 288 Page 60 of 288 Page 61 of 288 Page 62 of 288 RESOLUTION NO. 4719-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract with GeoCon Engineering & Materials Testing, Inc. for Special Inspections and Construction Materials Testing for Water Treatment Plant No. 3; (RFQ No. PS23-018 ) with a not-to-exceed amount of $15 ,000.00. DULY ADOPTED THIS 10TH DAY OF APRIL, 2023 on, Council President Attest: i¼aA.anic s: City Clerk Page 63 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2025-789 FROM: Daryl Morefield, WATER SUPERINTENDENT SUBJECT: The Superintendent of Water/Wastewater is requesting to find a qualified firm to provide professional engineering services for the installation of a 24" water line from WTP #2 to CR13 along Fairhope Ave. AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: To approve the selection of an engineering firm by the evaluation team for professional engineering services for the installation of a 24" water line from WTP #2 to CR13 along Fairhope Avenue and authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. BACKGROUND INFORMATION: A Request for Qualifications was issued on October 11, 2024, posted to the City of Fairhope’s website, and advertised in Gulf Coast Media for three (3) weeks. Five (5) responsive proposals were received at the bid opening on October 24, 2024 at 2:00 p.m. The proposals were evaluated by five (5) City of Fairhope staff (see attached Evaluation Score Sheet). The recommendation by the Superintendent of Water/Wastewater and the evaluation team is to hire Krebs Engineering for this project. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004010- 59500 System Imprv - Distribution Sys $TBD $TBD $TBD GRANT: N/A Page 64 of 288 LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 65 of 288 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approves the selection by the Evaluation Team for Professional Engineering Services for (RFQ PS25-002) for the Installation of a 24" Water Line from WTP #2 to CR13 along Fairhope Avenue to Krebs Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 21ST DAY OF NOVEMBER, 2024 _______________________________ Jack Burrell, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 66 of 288 Page 67 of 288 Page 68 of 288 1 KREBS ENGINEERING REQUEST FOR PROPOSAL STATEMENT OF QUALIFICATIONS SUBMITTED FOR RFQ PS25-002 Installation of a 24” Water Line from WTP #2 to CR13 Along Fairhope Ave. SUBMITTED TO City of Fairhope PREPARED BY Krebs Engineering, Inc. October 24, 2024 KREBS ENGINEERING 1040 Stanton Road Building II, Suite A & B Daphne, AL 36526 www.krebseng.com Page 69 of 288 1040 Stanton Road Bldg. 2, Suite A&B Daphne, AL 36526 P 251.309.9085 KrebsEng.com BIRMINGHAM DAPHNE HUNTSVILLE MONTGOMERY NEWNAN October 24, 2024 Honorable Mayor Sherry Sullivan City of Fairhope 555 South Section Street Fairhope, Alabama 36532 Re: Statement of Qualifications to Provide Engineering Services for RFQ PS25-002 – 24-inch Water Line from WTP #2 to CR13 Along Fairhope Avenue Dear Mayor Sullivan: Krebs Engineering, Inc. (Krebs) is excited to submit our Statement of Qualifications (SOQ) for the above-referenced project. The Krebs project team is uniquely qualified for this project for the following reasons: • Familiarity with Fairhope Water System: Krebs worked closely with Fairhope to identify the improvements needed to plan for future growth and mitigate pressure issues in the Rock Creek subdivision by providing support for WTP No. 1, Nichols Tank, and the Rock Creek Booster Pump Station. Our familiarity with Fairhope staff will enable us to work efficiently with all city departments and expedite the design schedule. • Unique Project Approach: Our approach utilizes our knowledge of the Fairhope Water System, and its future needs to develop a flexible scope of work and bid items/pricing that will enable the City to include additional improvements if the budget allows. Additionally, if selected to design both WTM projects, Krebs will combine the permitting to simplify and expedite the design schedule. • Unparalleled Resources and Experience: The Krebs project team has 80 years of experience with water mains and includes four (4) engineers already familiar with this project and the Fairhope Water System. Krebs has almost 100 years of experience with water transmission mains in the State of Alabama. • Responsiveness and Local Office: Our office is 10 minutes from the project site. Our proven responsiveness will alleviate worry and distractions while enabling Fairhope staff to focus their attention where it's needed most. GeoCon Engineering & Materials Testing, Inc. will provide the geotechnical investigation, and Linder Surveying, LLC will provide the survey. Both firms have worked successfully with Krebs and the City of Fairhope on past projects. The Krebs project team has the experience, engineering resources, and local presence necessary to provide Fairhope with the level of service it has come to expect. Please don't hesitate to contact me anytime by calling (205.335.7458) if you require further information or have any questions. Sincerely yours, Krebs Engineering, Inc. By____________________________ D. Robert Vaughan, P.E. Associate Page 70 of 288 TABLE OF CONTENTS City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. Section 2 – Firm Profile Section 3 – Firm Experience Section 4 – Firm Proximity to and Familiarity with the City of Fairhope Section 5 – Project Team Section 6- Project Understanding and Approach Section 7 - References Section 8 - Equal Opportunity and Other Information Page 71 of 288 SECTION 2 FIRM PROFILE City of Fairhope Installation of a 24” Water Line from WTP #2 to CR13 Along Fairhope Ave. Page 72 of 288 SECTION 2 – FIRM PROFILE Page | 1 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. Krebs Engineering, Inc. is a 98-year-old regional consulting firm specializing in municipal drinking water and wastewater facilities. Our primary focus is the planning, design, and construction review for municipal water and wastewater systems. WATER EXPERTISE • PLANNING AND PERMITTING • HYDRAULIC MODELING • WATER MAIN DESIGN • MASTER PLANNING • DETAILED DESIGN • FACILITY EVALUATION • BOOSTER PUMP STATION EVALUATION • COST ESTIMATING/LIFE CYCLE COSTS • CONSTRUCTION ADMINISTRATION KREBS OWNERSHIP AND CORPORATE STRUCTURE Krebs is a 100% employee-owned firm and is organized as a C-Corporation. Krebs Engineering, Inc. (Corporate Headquarters) 2100 River Haven Drive, Suite 100 Birmingham, AL 35244 (205) 987-7411 Baldwin County Office 1040 Stanton Road, Building II, Suite A & B Daphne, AL 36526 (251) 309-9124 Montgomery Office 312 Catoma Street, Suite 100 Montgomery, AL 36104 (334) 271-0986 Huntsville Office 7 Town Center Drive NW, Suite 303 Huntsville, AL 35806 (256) 258-8953 Newnan Office 15 LaGrange Street Newnan, GA 30263 (470) 724-5050 36-Inch Water Main - Albertville, AL Principle Contacts for Fairhope: Rob Vaughan, P.E. 205-335-7458 rob.vaughan@krebseng.com 1040 Stanton Road, Building II, Suite A & B Daphne, AL 36526 Caleb Leach, P.E. 205-616-6693 caleb.leach@krebseng.com 2100 River Haven Drive, Suite 100 Birmingham, AL 35244 Page 73 of 288 SECTION 2 – FIRM PROFILE Page | 2 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. SUB-CONSULTANTS GeoCon Engineering & Materials Testing, Inc.: GeoCon will provide geotechnical engineering services for the Fairhope Avenue 24-inch Water Transmission Main project. GeoCon is a leading provider of geotechnical engineering and testing services that prides itself on offering its clients cost- effective, reliable, and personalized solutions. With a team of skilled and experienced professionals, GeoCon utilizes the latest technologies and techniques to ensure its clients receive accurate and comprehensive data about their projects. From site investigations and material testing to geotechnical design and construction monitoring, GeoCon's services cover various geotechnical engineering needs. Whether working on large commercial projects or smaller residential developments, GeoCon is committed to providing high-quality services that meet each client's unique needs. We work hard to ensure projects are completed on time and within budget. Our office is in Robertsdale, Alabama. We have provided our services on many projects in the South Alabama area for almost ten years, and we utilize our local knowledge and experience to help provide quality geotechnical services. Linder Surveying and Consultant, LLC: Linder Surveying will provide land surveying services for the Fairhope Avenue 24-inch Water Transmission Main project. Linder Surveying Consultants (LSC) is a land surveying firm with 15+ years of experience delivering quality surveys while meeting the project schedule. We strive to provide accurate surveys that are cost -effective and timely to keep projects on schedule. LSC takes pride in meeting our clients' needs, whether it be a small survey, a larger survey, or an emergency survey that requires our immediate attention. Page 74 of 288 SECTION 3 FIRM EXPERIENCE City of Fairhope Installation of a 24” Water Line from WTP #2 to CR13 Along Fairhope Ave. Page 75 of 288 SECTION 3 – FIRM EXPERIENCE Page | 3 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. KREBS' EXPERIENCE WITH SIMILAR WATER LINE PROJECTS IN THE LAST 10 YEARS Krebs has almost 100 years of experience with the design and construction of water mains in Alabama, and the Krebs, Project Team has broad and recent experience with similar projects across Alabama. In the past 10 years, Krebs successfully completed the following water main projects: ▪ Eastern Reinforcement 17,800 LF 18" DIP – Alabaster Water Board ▪ Bessemer Supply Water Transmission Main, 10,900 LF of 24” DIP – Water Works Board of Alabaster ▪ Hillabee Transmission Main 18,300 LF 24" DIP - Water Works & Sewer Board of Anniston ▪ Hwy. 78 Transmission Mains 9,700 LF 24" & 20" DIP - Water Works & Sewer Board of Anniston ▪ Honda Manufacturing Transmission Main 49,300 LF 24” DIP - Water Works & Sewer Board of Anniston ▪ SEA Water Line, 12,800 LF 16” DIP – Water Works & Sewer Board of Anniston ▪ Eastern Transmission Main Extension 4,500 LF 20" DIP – Athens Utilities ▪ Halawakee Creek 14 Mile Water Transmission Main 79,700 LF 30" & 24" DIP – Opelika Utilities Board ▪ Southern Loop Water Transmission Main 47,100 LF 24" DIP – Opelika Utilities Board ▪ Meridianville Water Tank and Distribution Main, 3,300 LF 18” DIP – Madison County ▪ Huntsville Browns Ferry Rd. Transmission Main, 10,60 LF 24” DIP – Limestone County ▪ Fox Run Pkwy Water Transmission Main – Water Works Board of the City of Opelika ▪ Hall Subdivision WM Replacement – Water Works Board of the City of Opelika ▪ Opelika 2nd Ave Water Transmission Main – Water Works Board of the City of Opelika ▪ Pepperell Parkway Water Transmission Main Relocation - Water Works Board of the City of Opelika ▪ Old Mill Village Water Main Replacement - Water Works Board of the City of Opelika ▪ Ray Ward Area Water Main Replacement - Water Works Board of the City of Opelika ▪ Jamestown Road Water Transmission Main – Columbus Water Works ▪ Camp Darby Distribution System – Columbus Water Works ▪ Green Island Hills Water Transmission Main - Columbus Water Works ▪ Columbus - Small Distribution Main Replacement Ph II - Columbus Water Works ▪ Custer Road Water Transmission Main – Columbus Water Works ▪ Custer Terrace Water Transmission Main - Columbus Water Works ▪ Alabaster Hwy. 87 Utility Relocation – Alabaster Water Board ▪ Madison I-565 Water Main Crossing – Madison Utilities ▪ Tuscaloosa Water Main Replacements – City of Tuscaloosa ▪ UBT 2015 Water Main Looping – Utilities Board of the City of Tuskegee ▪ USA Tonsmiere Water Main – University of South Alabama ▪ Cullman County Harmony School Water Main – Cullman Co. Water Department ▪ Trussville Cast Iron Main Replacement, Phase II – Trussville Gas and Water ▪ GWWSB - Small Main Replacement - The Water Works & Sewer Board of the City of Gadsden ▪ Bell/Vaughn Water Main Replacement - The Water Works & Sewer Board of The City of Montgomery ▪ Marler Rd. Water Main Improvements - The Water Works & Sewer Board of The City of Montgomery ▪ Tommy Lee Cook Road WM Extension - Coweta County Water & Sewerage Authority Krebs has completed approximately 1,350 water and wastewater projects in the last ten years. Page 76 of 288 SECTION 3 – FIRM EXPERIENCE Page | 4 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. Installation in ROW Installation in Neighborhood Street Albertville Water Transmission Main Client: Water Supply Board of the City of Albertville Construction Cost: $3.2 Million This project included 17,500 linear feet of 24” and 36” water transmission mains to meet peak water demands and fully utilize the capacity of existing storage tanks. Krebs provided the following: Preliminary Engineering • Water system modeling • Environmental assessments for creek crossings • Coordinated Surveying • Coordinated Geotechnical Investigation • Obtained county permit to work in ROW • Obtained ALDOT permit for State ROW • Assisted in obtaining necessary easements Detailed Design • Developed drawings and specifications • Developed bid documents to meet the requirements of the funding sources Bid Period Services • Advertised project for construction bids • Answered questions during the bid period • Bid opening and certified bid tabulation • Developed a recommendation for award Construction Engineering and Inspection • Provided field representation and inspection • Reviewed the RFI’s, Payment Applications, and Change Order Requests • Provided field directives to the Contractor • Conducted monthly progress meetings • Project closeout and record drawings Reference Mr. Elden Cumley – General Manager Municipal Utilities Board of Albertville elden@mub-albertville.com (256) 878-3761 Page 77 of 288 SECTION 3 – FIRM EXPERIENCE Page | 5 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. 12-Inch Ductile Iron Connection Installation in ROW Hall Avenue Water Main Replacement Client: The Water Works Board of The City of Opelika Construction Cost: $3.4 Million This project included the replacement of 4,400 linear feet of 8-inch ductile iron water main, 3,400 linear feet of 6-inch ductile iron water main, and miscellaneous system connections and abandonments through utility-congested portions of historic downtown Opelika, Alabama and along ALDOT right-of-way. Krebs performed the following services: Preliminary Engineering • Coordinated Surveying • Obtained ALDOT permit for bored roadway crossings and work in right-of-way Detailed Design • Developed drawings and specifications • Developed bid documents to meet the requirements of the funding sources Bid Period Services • Advertised project for construction bids • Answered questions during the bid period • Bid opening and certified bid tabulation • Developed a recommendation for award Construction Engineering and Inspection • Provided field representation and inspection • Reviewed the RFI’s, Payment Applications, and Change Order Requests • Provided field directives to the Contractor • Conducted monthly progress meetings • Project closeout, record drawings, and ALDOT coordination/closeout. Reference Matthew M. McDougald, PE – General Manager The Water Works Board of the City of Opelika mmcdougald@owwb.com (334) 705-5500 Page 78 of 288 SECTION 3 – FIRM EXPERIENCE Page | 6 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. 12-Inch WTM Aerial Railroad Crossing 12-Inch HDPE Directional Drill Installation Pepperell Parkway Water Transmission Main Improvements Client: The Water Works Board of The City of Opelika Construction Cost: $1.3 Million (Utilized Federal Funds) This project included the installation of 8,000 linear feet of 12-inch ductile iron water transmission main, 1,000 linear feet of 12-inch HDPE water transmission main (installed by horizontal directional drilling), an aerial crossing of the Norfolk Southern railroad, and associated connections and water main abandonments. The project was conducted around a congested regional hospital, East Alabama Medical Center. Work sequencing, connections, and outages were critical and were often completed at night. Krebs performed the following services: Preliminary Engineering • Coordinated surveying • Coordinated geotechnical investigation (vacuum excavation) • Secured EPA Special Appropriations Grant Detailed Design • Developed drawings and specifications • Developed bid documents to meet the requirements of the funding sources Bid Period Services • Advertised project for construction bids • Answered questions during the bid period • Bid opening and certified bid tabulation • Developed a recommendation for award Construction Engineering and Inspection • Provided field representation and inspection • Reviewed the RFI’s, Payment Applications, and Change Order Requests • Provided field directives to the Contractor • Conducted monthly progress meetings • Project closeout and record drawings Reference Matthew M McDougald, PE - General Manager The Water Works Board of The City of Opelika mmcdougald@owwb.com (334) 705-5500 Page 79 of 288 SECTION 3 – FIRM EXPERIENCE Page | 7 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. Fusible HDPE Ductile Iron to PVC Tie-ins Fly Creek Water Transmission Main Replacement Client: City of Fairhope Construction Cost: $600,000 This project included replacement of 1,200 linear feet of 12-inch water main beneath Fly Creek, which was damaged and out of service. Due to critical nature of the work, Krebs expedited the project, engaged a surveyor that mobilized within three (3) days, and began permitting and engineering before receiving formal approval from the City. Krebs managed the entire process, including design, advertising, bidding, and overseeing construction. The project was successfully completed while the system was experiencing peak water demands, and the repairs/improvements restored system pressures. Preliminary Engineering • Hydraulic modeling • Coordinated Surveying • Coordinated with ALDOT • Developed preliminary drawings and connection details to prevent water outages Detailed Design • Developed drawings and specifications • Developed bid documents to meet the requirements of the funding sources Bid Period Services • Advertised project for construction bids • Answered questions during the bid period • Bid opening and certified bid tabulation • Developed a recommendation for award Construction Engineering and Inspection • Provided field representation and inspection • Reviewed the RFI’s, Payment Applications, and Change Order Requests • Provided field directives to the Contractor • Conducted monthly progress meetings • Performed punch list and closeout documents Reference Daryl Morefield Water and Wastewater Superintendent City of Fairhope Daryl.morefield@fairhopeal.gov (251) 928-8003 Page 80 of 288 SECTION 3 – FIRM EXPERIENCE Page | 8 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. Meridianville 18” Water Transmission Main Client: Madison County Water Department Construction Cost: $650,000 The project included 3,300 linear feet of 18-inch ductile iron water main to create a hydraulic connection between a new 1.5-million-gallon elevated water storage tank and Madison County’s distribution system. Madison County is experiencing rapid growth and this project was the first in a series of water system improvements that will be implemented over the next 5-10 years. Krebs developed a water system master plan and a hydraulic model Before design began, and as part of the County’s master planning process, Krebs conducted a hydraulic analysis to determine the appropriate sizes for both the water main and the tank. During the design phase, Krebs coordinated with Madison County schools, the Meridianville Fire Department, and the Madison County Highway Department to finalize the installation location and requirements. The project was bid in October 2024, with construction scheduled to begin in December 2024. Preliminary Engineering • Developed master plan for water system. • Developed a hydraulic model to evaluate current and future water demands. • Evaluated multiple main water alignments to prevent conflicts with existing utilities. • Coordinated surveying • Coordinated with local stakeholders, including county school system, fire department, and highway department. Detailed Design • Worked with staff to evaluate and select pipeline alignment. • Evaluated costs with pipeline contractors • Developed drawings and specifications. • Developed bid documents to meet the requirements of federal funding sources • Coordinated with various county agencies • Develop permit applications and coordinate with permitting agencies Bid Period Services • Advertised project for construction bids • Answered questions during the bid period • Bid opening and certified bid tabulation • Developed a recommendation for award Construction Review and Inspection Krebs will provide the following services during the construction period: • Provided field representation and inspection • Reviewed the RFI’s, Payment Applications, and Change Order Requests • Provided field directives to the Contractor • Conducted monthly progress meetings • Performed punch list and closeout documents Summary of Bids Received 18-Inch Diameter Meridianville WTM Madison County, Alabama Hereford Construction $646,000 Lambert, Inc. $724,000 Vulcan Materials Asphalt & Construction $751,000 CD Roberts Contracting $753,000 Grayson, Carter & Sons $755,000 Lambert Contracting $936,000 Norris Brothers $1,139,000 Reference Chuck Faulkner, P.E. County Engineer/Water Department Manager Madison County cfaulkner@madisoncountyal.gov (256) 746-2900 Page 81 of 288 SECTION 4 PROXIMITY AND FAMILIARITY City of Fairhope Installation of a 24” Water Line from WTP #2 to CR13 Along Fairhope Ave. Page 82 of 288 SECTION 4- FIRM PROXIMITY TO AND FAMILIARITY WITH THE CITY OF FAIRHOPE Page | 9 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. The Krebs Project Team has a unique combination of experience, familiarity with Fairhope, and local presence, to include: • Local Office and Proximity to Fairhope: Krebs has a local office approximately 10 minutes from the project site. Rob Vaughan manages the local office, and the rest of the project team is located in Birmingham and routinely (weekly) works from the Daphen office to support local projects. • Familiarity with the City of Fairhope Mayor, Council, and Staff : Krebs spent the last four years working with Fairhope staff (water, wastewater, and other departments) and elected officials. This has enabled Krebs to develop a detailed understanding of the existing water and sewer infrastructure, city departments/operations, as well as the issues and challenges that Fairhope is facing. Krebs worked with Fairhope to develop a master plan for water system improvements to address current issues while meeting projected future water demands associated with growth. Krebs is working with Fairhope water and wastewater staff constantly (often daily), and we understand the importance of cross-departmental coordination. Krebs will continue to work with each department to ensure this project’s success as it might relate to sewer, gas, electric, or public works. • Our Past and Current Projects Together: Krebs successfully completed numerous projects for Fairhope, and is also involved in on-going projects, including: o Water Chemistry Evaluation in the Water Distribution System o WTP No. 3 Expansion o Water System Consumer Confidence Reports o Well No. 11 Development o Updating and Calibrating the Water System Hydraulic Model o Water System Master Planning o Evaluation/Development of Test Wells o WTP No. 1 Expansion o Well Nos. 13 and 14 Development o Wastewater Treatment Plant Headworks Improvements o Wastewater Treatment Plant Master Plan o Wastewater Collection System Planning Page 83 of 288 SECTION 5 PROJECT TEAM City of Fairhope Installation of a 24” Water Line from WTP #2 to CR13 Along Fairhope Ave. Page 84 of 288 SECTION 5 - PROJECT TEAM Page | 10 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. ROB VAUGHAN, P.E. PROJECT MANAGER 25 Years Experience Coordination with City Project Management Design Team Scheduling and Coordination CALEB LEACH, P.E. SR. TECHNICAL ADVISOR 18 Years Experience Client Management Master Planning Lead Designer JASON DEARING, P.E. QA/QC MANAGER 29 Years Experience QA/QC Constructability Analysis Engineering Design Support PARKER FOUSHEE ENGINEER 2 Years Experience Detailed Design Contract Documents Construction Review Coordination AUSTIN MAYNARD, P.E. PROJECT ENGINEER 6 Years Experience Hydraulic Modeling/Engineering Analysis Detailed Design Contract Documents KREBS PROJECT TEAM: The Krebs project team consists of water and wastewater engineers, technicians, and design professionals with over 80 years of combined experience in the design and construction of water distribution facilities. Below are key personnel from Krebs working on the project. SUBCONSULTANTS David R. McKee, P.E. (GeoCon Engineering & Materials Testing) – Geotechnical Engineering Jason M. Linder, PLS (Linder Surveying Consultants, LLC) – Land Surveying Resumes for key personnel are provided on the following pages. Page 85 of 288 SECTION 5 - PROJECT TEAM Page | 11 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. REGISTRATIONS Alabama Georgia EDUCATION BS, Civil Engineering University of Alabama AFFILIATIONS American Water Works Association CALEB LEACH, PE ASSOCIATE Associate responsible for the project management, design, and construction review services of the following types of projects: wastewater treatment plant process design, water treatment plant process design, water storage tanks, water distribution system hydraulic evaluation and distribution models, sanitary sewer system hydraulic evaluation, water transmission mains, sanitary sewers, pumping stations for both sanitary sewer and potable water, and master planning. APPLICABLE PROJECT EXPERIENCE • Water System Expansion Study – Fairhope, AL • Water System Hydraulic Modeling and Master Planning – Fairhope, AL • Water Treatment Plant No. 3 Expansion – Fairhope, AL • Water Treatment Plant No. 1 Expansion – Fairhope, AL • Development of Production Wells at WTP1 and WPT3 – Fairhope, AL • Fairhope Water System Test Well Project – Fairhope, AL • Fly Creek Water 12” Water Main Crossing Replacement – Fairhope, AL • Douglas Tank Well Development - Daphne, AL REGISTRATIONS Alabama EDUCATION BS, Civil Engineering University of Alabama at Birmingham AFFILIATIONS American Water Works Association American Society of Civil Engineers ROB VAUGHAN, PE ASSOCIATE Associate responsible for engineering study, design, and construction review for virtually all aspects of water and wastewater infrastructure, including raw water intakes, water and wastewater treatment facilities, water and wastewater pumping stations, water transmission mains and elevated tanks, water storage reservoirs, water distribution systems, interceptor sewers and collection systems, and rehabilitation of existing sanitary sewer systems. Selected projects are listed below: APPLICABLE PROJECT EXPERIENCE • Water System Expansion Study – Fairhope, AL • Water Treatment Plant No. 3 Expansion – Fairhope, AL • Water Treatment Plant No. 1 Expansion – Fairhope, AL • Development of Production Wells at WTP1 and WPT3 – Fairhope, AL • Fairhope Water System Test Well Project – Fairhope, AL • Fly Creek Water 12” Water Main Crossing Replacement – Fairhope, AL • Douglas Tank Well Development - Daphne, AL • SEA Water Transmission Mains – Anniston, AL • SEA 3,000,000 Gallon Elevated Water Storage Tank – Anniston, AL Page 86 of 288 SECTION 5 - PROJECT TEAM Page | 12 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. REGISTRATIONS Alabama Georgia EDUCATION BS, Civil Engineering Auburn University AFFILIATIONS American Society of Civil Engineers American Water Works Association Water Environment Federation JASON DEARING, PE SENIOR ASSOCIATE Senior Associate responsible for engineering study, design, and construction review for virtually all aspects of water and wastewater infrastructure, including raw water intakes, water and wastewater treatment facilities, water and wastewater pumping stations, water transmission mains, water storage reservoirs, water distribution systems, interceptor sewers, and collection systems; and rehabilitation of existing sanitary sewer systems. Selected projects are listed below: APPLICABLE PROJECT EXPERIENCE • Fort Moore Camp Darby Water Well, WTP and SCADA - Columbus, GA • Fort Moore Harmony Church Water Transmission Main - Columbus, GA • 50,000 LF 24-inch Southern Loop Water Transmission Main, Opelika, AL • 18,000 LF 36 & 24-inch Andrews Rd. Water Transmission Main, Opelika, AL • 12,000 LF 24-inch Water Transmission Pipeline, Alabaster, Alabama • 60,000 LF 12-inch Southern Loop Water Transmission Main, Alabaster, AL • 21,000 LF 16-inch Sand Hill Water Transmission Pipeline, Columbus, GA • Select Hydraulic Network Modeling • Opelika, Alabama Water Works System • Haralson County, Georgia Water Distribution System • Columbus, Georgia Water Distribution System REGISTRATIONS Alabama EDUCATION BS, Civil Engineering University of Alabama at Birmingham AFFILIATIONS American Water Works Association AUSTIN MAYNARD, PE PROJECT ENGINEER Project Engineer for engineering study, design, and construction review of the following types of projects: wastewater treatment plant process design, water treatment plant process design, water storage tanks, water distribution system hydraulic evaluation and distribution models, sanitary sewer system hydraulic evaluation, and water transmission mains and sanitary sewers. APPLICABLE PROJECT EXPERIENCE • Water Treatment Plant No. 3 Expansion – Fairhope, AL • Water System Expansion Study – Fairhope, AL • Well No. 11 Development – Fairhope, AL • Water Treatment Plant No. 1 Improvements – Fairhope, AL • Griffin Water Storage Tank and Transmission Main – Madison, AL • Quarry Water Treatment Plant Expansion – Madison, AL • SEA Water Transmission Mains – Anniston, AL • SEA 3,000,000 Gallon Elevated Water Storage Tank – Anniston, AL Page 87 of 288 SECTION 5 - PROJECT TEAM Page | 13 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. EDUCATION Bachelor of Civil Engineering University of Alabama PARKER FOUSHEE ENGINEER Engineer responsible for the completion of field surveying, water system flow and pressure testing, preparation of drawings and specifications, and construction review activities for various water, sanitary sewer, storm sewer, and site development projects. Selected projects are listed below: APPLICABLE PROJECT EXPERIENCE • Fairhope WTP #1 Expansion – Fairhope, AL • Fairhope WWTP Headworks Improvements – Fairhope, AL • Fly Creek 16” HDPE Water Main Replacement – Fairhope, AL • Fairhope Water System Test Well Project – Fairhope, AL • Eagle Mountain Booster Pump Station – Guntersville Water Board • Snake Creek WTP Filter Rehabilitation – Carroll County Water Authority • New 12” Water Transmission Main – Anniston, AL Page 88 of 288 SECTION 5- PROJECT TEAM Page | 14 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. REGISTRATIONS Alabama Florida Louisiana Mississippi Georgia EDUCATION BS, Geological Engineering University of Mississippi DAVID R. MCKEE, PE SENIOR GEOTECHNICAL ENGINEER – GEOCON ENGINEERING & MATERIALS TESTING Mr. David R. McKee, P.E. is the Senior Geotechnical Engineer. Mr. McKee is a graduate of the University of Mississippi with a geological engineering degree. Mr. McKee has about 23 years’ of experience in geotechnical enginering and field testing. APPLICABLE PROJECT EXPERIENCE • Water Treatment Plant No. 3 Expansion – Fairhope, AL • Hysco America – Greeneville, AL • SR-3 over CSX Railroad (ALDOT) – Montgomery, AL • One-million-gallon elevated water tank – Wetumpka, AL • Railroad Resources Storage Tanks – Bay Minette, AL • Columbus Riverfront Slope Failure – Columbus, GA • CoastAL Development – Orange Beach, AL • Legendary Marine – Gulf Shores, AL • U.S. Highway 98 Improvements (ALDOT) – Daphne, AL • Biltmore Bridge – Loxley, AL REGISTRATIONS Professional Land Surveyor (PLS): Alabama EDUCATION BS, Surveying and Geomatics Sciences Troy University JASON M. LINDER, PLS LINDER SURVEYING CONSULTANTS, LLC Mr. Jason Linder, PLS is the President of Linder Surveying Consultants. Mr. Linder is a graduate of Troy University with a degree in Surveying and Geomatic Sciences. Jason’s team has over 25 years of combined experience in surveying. APPLICABLE PROJECT EXPERIENCE • Fly Creek Water Main Replacement - Fairhope, AL • Topographic Survey for College of Medicine - University of South Alabama • Sanitary Sewer Improvements Project - University of South Alabama • Parkwood Drive Drainage Improvements – Foley, AL • Topographic Survey for Central Utilities Plant - University of South Alabama Page 89 of 288 SECTION 6 PROJECT UNDERSTANDING AND APPROACH City of Fairhope Installation of a 24” Water Line from WTP #2 to CR13 Along Fairhope Ave. Page 90 of 288 SECTION 6 – PROJECT UNDERSTANDING & APPROACH Page | 15 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. The Krebs Project Approach utilizes our expertise in the City’s water distribution system to deliver a superior design process that aligns with the City’s overall project goals. We are committed to proactively addressing current and future infrastructure needs. Krebs recognizes the significance of this project in relation to existing and future water demands. Therefore, the project will achieve the following goals: • Provide hydraulic support for the WTP No. 1 and Nichols Tanks. • Begin to fully interconnect the City’s largest 3 WTPs (WTP No. 1, WTP No. 2, and WTP No. 3). • Allow the City to place the Rock Creek BPS back into service to improve water pressure in the Rock Creek Subdivision. As the design progresses, Krebs will utilize the City’s hydraulic model, which we developed and calibrated, to validate our previous recommendations and assess any new developments that may impact the design. Additionally, Krebs will leverage our relationships with our sub-consultants and permitting stakeholders to expedite the design and permitting processes. The Krebs Approach is outlined below. Permitting •Identify stakeholders which are currently: o ADEM – ADEM Water System Construction Permit o ALDOT – Highway 181 Crossing o Baldwin County – CR-13 Crossing o City of Fairhope – Fairhope Avenue ROW o USCOE (if needed – planning to directional drill all creek crossings) •If given the opportunity to design this project and the CR-13 WTM Improvements (under separate RFQ) Krebs will combine the permitting to expedite and streamline the permitting Schematic Design •Meet with City staff to walk the project and develop the preliminary route •Identify any required easements •Develop survey parameters and authorize surveying to begin •Develop geotechnical soil boring locations and authorize borings to begin •Develop basis of design report to submit to ADEM for the Construction Permit •Develop preliminary cost estimate •Coordinate with the Highway 181/CR-13 water main project as necessary. If given the opportunity, Krebs will work these projects simultaneously to expedite both projects. •Meet with all City Departments to review the impact of the water main route in regards to sewer, power, gas, electric, and public works •Perform and internal QA/QC review which will be conducted at each phase of the project Page 91 of 288 SECTION 6 – PROJECT UNDERSTANDING & APPROACH Page | 16 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. The Krebs project approach is designed to enhance efficiency for the City’s staff, enabling them to concentrate on the diverse infrastructure needs within the City. Design Development •Develop detailed plan and profile drawings of the desired route •Finalize permit drawings and applications to be submitted to each stakeholder •Provide any necessary easement drawings to the City for negotiating with the property owners •Develop technical specifications •Update cost estimate and assist the City in a budget analysis •Meet with the all the City departments to review the impacts of our route Construction Documents •Finalize bid ready drawings to include plan/profile drawings and details meeting the City’s standards •Obtain all necessary permits •Develop proposal form to include alternatives based on the budget analysis •Develop Contract Documents that adhere to the City’s requirements Bid Period Phase •Coordinate the advertisement with the City •Advertise the project on behalf of the City •Notify contractors of the project to assist in developing competition •Conduct a pre-bid meeting •Answer any questions that arise during the bid period and issue addenda as required •Open construction bids on behalf of the City •Evaluate construction bids •Provide the City with an award recommendation letter and certified bid tabulation •Assemble construction contracts for execution between the City and the Contract Construction Engineering and Inspection •Issue Construction Documents to the City and the Contractor •Provide site visits as required to ensure the work is proceeding per the Contract Documents •Review all RFI’s, submittals, payment applications, and change orders •Conduct monthly progress meetings •Develop a punch list once the project is substantially complete •Provide closeout documents •Provide record drawings to include GIS database files to update the City’s GIS map • Page 92 of 288 SECTION 7 REFERENCES City of Fairhope Installation of a 24” Water Line from WTP #2 to CR13 Along Fairhope Ave. Page 93 of 288 SECTION 7- REFERENCES Page | 17 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. Honorable Ronnie Marks Mayor Athens Utilities 1806 Wilkinson Street Athens, AL 35611 rmarks@athensal.us (256) 233-8730 Elden Chumley General Manager Albertville Municipal Utilities Board 210 West Main Street Albertville, AL 35950 elden@mub-albertville.com (256) 878-3761 Laura Koon, P.E. General Manager Alabaster Water Board 200 Kent Stone Blvd. Alabaster, AL 35007 lkoon@alabasterwater.com (205) 663-6155 Matt McDouglad, P.E. General Manager Opelika Water Board 4055 Water Street Opelika, AL 36801 mmcdougald@owwb.com (334) 705-5500 Emory DeBord General Manager Madison Utilities 101 Ray Sanderson Drive Madison, AL 35758 edebord@madisonutilities.org (256) 461-0844 Chuck Faulkner, P.E. County Engineer/Water Dept. Manager Madison County, Alabama 246 Shields Road Huntsville, AL 35811 cfaulkner@madisoncountyal.gov (256) 746-2900 Krebs has worked with Albertville since 1954 providing a broad range of water and wastewater engineering services. Our work includes master planning for water and wastewater systems, multiple projects at the drinking water and wastewater treatment plants, and other pipeline, pump station and storage tank projects. Krebs has worked with Alabaster since 1955 providing a broad range of water engineering and planning services. Our work includes master planning for the water system, multiple projects at the drinking water treatment plants, and other pipeline, pump station and storage tank projects. Krebs has worked with Opelika since 1926 providing a broad range of water engineering services. Our work includes master planning for the water system, multiple projects at the drinking water treatment plants, and other pipeline, pump station and storage tank projects. Krebs has worked with Madison Utilities since 2005 providing a broad range of water and wastewater engineering services. Our work includes master planning for water, water modeling and water system improvements, storage tank projects, wastewater treatment plant design, and water treatment plant design. stations. Krebs has worked with Madison County since 2021 providing a broad range of water planning and engineering services. Our work includes master planning for their water and wastewater systems, and engineering design for virtually all of their treatment facilities, wastewater collection system, pumping stations, water distribution and storage. Krebs has worked with the City of Athens since the 1950s providing a broad range of water and wastewater engineering services. Our work includes master planning, water distribution system modeling, sanitary sewer collection system modeling, and design of water distribution, sanitary sewer collection, pump stations, lift stations and water/wastewater treatment. Page 94 of 288 SECTION 8 EQUAL OPPORTUNITY AND OTHER INFORMATION City of Fairhope Installation of a 24” Water Line from WTP #2 to CR13 Along Fairhope Ave. Page 95 of 288 SECTION 8 – EQUAL OPPORTUNITY AND OTHER INFORMATION Page | 18 City of Fairhope – RFQ No. PS25-002 Professional Engineering Services Installation of a 24” water line from WTP #2 to CR13 Along Fairhope Ave. EQUAL OPPORTUNITY If awarded the project, Krebs will divide the project into smaller tasks and solicit qualified Minority and/or Women Businesses. Krebs has used the following MBE/WBE sub-consultants on past successful projects: • MBA Engineers (MBE firm - Structural Design) • Studio 2H Design (MBE/WBE firm – Architectural Design) • Benz Law Group, LLC – (WBE – Environmental Issues) BYRD ANTI-LOBBYING AMENDMENT Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended) Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appro priated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Fed eral contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. Required Certification. If applicable, contractors mu st sign and submit to the non-federal entity the following certification. APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influ encing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attemp ting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subaward s at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was pla ced when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Con tractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. ______________________________________ Signature of Contractor’s Authorized Official D. Robert Vaughan, P.E. Associate_________________ Name and Title of Contractor’s Authorized Official _October 24, 2024__________________ Date Page 96 of 288 1 KREBS ENGINEERING REQUEST FOR PROPOSAL PREPARED BY Krebs Engineering, Inc. October 24, 2024 KREBS ENGINEERING 1040 Stanton Road Building II, Suite A & B Daphne, AL 36526 www.krebseng.com www.krebseng.com Page 97 of 288 Page 98 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2025-790 FROM: Daryl Morefield, WATER SUPERINTENDENT SUBJECT: The Superintendent of Water/Wastewater is requesting to find a qualified firm to provide professional engineering services for the installation of a 16" Water Main from WTP #2 to State Highway 181. AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: To approve the selection of an engineering firm by the evaluation team for professional engineering services for the installation of a 16" Water Main from WTP #2 to State Highway 181 and authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. BACKGROUND INFORMATION: A Request for Qualifications was issued on October 11, 2024, posted to the City of Fairhope’s website, and advertised in Gulf Coast Media for three (3) weeks. Five (5) responsive proposals were received at the bid opening on October 25, 2024 at 10:00 a.m. The proposals were evaluated by five (5) City of Fairhope staff (see attached Evaluation Score Sheet). The recommendation by the Superintendent of Water/Wastewater and the evaluation team is to hire Krebs Engineering for this project. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004010- 59500 Sys Imprv - Distribution Sys $TBD $TBD $TBD GRANT: N/A LEGAL IMPACT: N/A Page 99 of 288 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 100 of 288 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approves the selection by the Evaluation Team for Professional Engineering Services for (RFQ PS25-003) for the Installation of a 16" Water Main from WTP #2 to State Highway 181 to Krebs Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 21ST DAY OF NOVEMBER, 2024 _______________________________ Jack Burrell, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 101 of 288 Page 102 of 288 Page 103 of 288 1 KREBS ENGINEERING REQUEST FOR PROPOSAL STATEMENT OF QUALIFICATIONS SUBMITTED FOR RFQ PS25-003 Installation of a 16” Water Main from WTP #2 to State Highway 181 SUBMITTED TO City of Fairhope PREPARED BY Krebs Engineering, Inc. October 25, 2024 KREBS ENGINEERING 1040 Stanton Road Building II, Suite A & B Daphne, AL 36526 www.krebseng.com Page 104 of 288 1040 Stanton Road Bldg. 2, Suite A&B Daphne, AL 36526 P 251.309.9085 KrebsEng.com BIRMINGHAM DAPHNE HUNTSVILLE MONTGOMERY NEWNAN October 25, 2024 Honorable Mayor Sherry Sullivan City of Fairhope 555 South Section Street Fairhope, Alabama 36532 Re: Statement of Qualifications to Provide Engineering Services for RFQ PS25-003 – Installation of a 16-inch Water Main from WTP #2 to State Highway 181 Dear Mayor Sullivan: Krebs Engineering, Inc. (Krebs) is excited to submit our Statement of Qualifications (SOQ) for the above-referenced project. The Krebs project team is uniquely qualified for this project for the following reasons: • Familiarity with Fairhope Water System: Krebs worked closely with Fairhope to identify the improvements needed to plan for existing demands and future growth along the Highway 181 corridor. Our familiarity with Fairhope staff will enable us to work efficiently with all city departments and expedite the design schedule. • Unique Project Approach: Our approach utilizes our knowledge of the Fairhope Water System, and its future needs to develop a flexible scope of work and bid items/pricing that will enable the City to include additional improvements if the budget allows. Additionally, if selected to design both WTM projects, Krebs will combine the permitting to simplify and expedite the design schedule. • Unparalleled Resources and Experience: The Krebs project team has 80 years of experience with water mains and includes four (4) engineers already familiar with this project and the Fairhope Water System. Krebs has almost 100 years of experience with water transmission mains in the State of Alabama. • Responsiveness and Local Office: Our office is 10 minutes from the project site. Our proven responsiveness will alleviate worry and distractions while enabling Fairhope staff to focus their attention where it's needed most. GeoCon Engineering & Materials Testing, Inc. will provide the geotechnical investigation, and Linder Surveying, LLC will provide the survey. Both firms have worked successfully with Krebs and the City of Fairhope on past projects. The Krebs project team has the experience, engineering resources, and local presence necessary to provide Fairhope with the level of service it has come to expect. Please don't hesitate to contact me anytime by calling (205.335.7458) if you require further information or have any questions. Sincerely yours, Krebs Engineering, Inc. By____________________________ D. Robert Vaughan, P.E. Associate Page 105 of 288 TABLE OF CONTENTS City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 Section 2 – Firm Profile Section 3 – Firm Experience Section 4 – Firm Proximity to and Familiarity with the City of Fairhope Section 5 – Project Team Section 6- Project Understanding and Approach Section 7 - References Section 8 - Equal Opportunity and Other Information Page 106 of 288 SECTION 2 FIRM PROFILE City of Fairhope Installation of a 16” Water Main from WTP #2 to State Highway 181 Page 107 of 288 SECTION 2 – FIRM PROFILE Page | 1 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 Krebs Engineering, Inc. is a 98-year-old regional consulting firm specializing in municipal drinking water and wastewater facilities. Our primary focus is the planning, design, and construction review for municipal water and wastewater systems. WATER EXPERTISE • PLANNING AND PERMITTING • HYDRAULIC MODELING • WATER MAIN DESIGN • MASTER PLANNING • DETAILED DESIGN • FACILITY EVALUATION • BOOSTER PUMP STATION EVALUATION • COST ESTIMATING/LIFE CYCLE COSTS • CONSTRUCTION ADMINISTRATION KREBS OWNERSHIP AND CORPORATE STRUCTURE Krebs is a 100% employee-owned firm and is organized as a C-Corporation. Krebs Engineering, Inc. (Corporate Headquarters) 2100 River Haven Drive, Suite 100 Birmingham, AL 35244 (205) 987-7411 Baldwin County Office 1040 Stanton Road, Building II, Suite A & B Daphne, AL 36526 (251) 309-9124 Montgomery Office 312 Catoma Street, Suite 100 Montgomery, AL 36104 (334) 271-0986 Huntsville Office 7 Town Center Drive NW, Suite 303 Huntsville, AL 35806 (256) 258-8953 Newnan Office 15 LaGrange Street Newnan, GA 30263 (470) 724-5050 36-Inch Water Main - Albertville, AL Principle Contacts for Fairhope: Rob Vaughan, P.E. 205-335-7458 rob.vaughan@krebseng.com 1040 Stanton Road, Building II, Suite A & B Daphne, AL 36526 Caleb Leach, P.E. 205-616-6693 caleb.leach@krebseng.com 2100 River Haven Drive, Suite 100 Birmingham, AL 35244 Page 108 of 288 SECTION 2 – FIRM PROFILE Page | 2 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 SUB-CONSULTANTS GeoCon Engineering & Materials Testing, Inc.: GeoCon will provide geotechnical engineering services for the Highway 181/CR-13 16-inch Water Transmission Main project. GeoCon is a leading provider of geotechnical engineering and testing services that prides itself on offering its clients cost- effective, reliable, and personalized solutions. With a team of skilled and experienced professionals, GeoCon utilizes the latest technologies and techniques to ensure its clients receive accurate and comprehensive data about their projects. From site investigations and material testing to geotechnical design and construction monitoring, GeoCon's services cover various geotechnical engineering needs. Whether working on large commercial projects or smaller residential developments, GeoCon is committed to providing high-quality services that meet each client's unique needs. We work hard to ensure projects are completed on time and within budget. Our office is in Robertsdale, Alabama. We have provided our services on many projects in the South Alabama area for almost ten years, and we utilize our local knowledge and experience to help provide quality geotechnical services. Linder Surveying and Consultant, LLC: Linder Surveying will provide land surveying services for the Highway 181/CR- 13 16-inch Water Transmission Main project. Linder Surveying Consultants (LSC) is a land surveying firm with 15+ years of experience delivering quality surveys while meeting the project schedule. We strive to provide accurate surveys that are cost -effective and timely to keep projects on schedule. LSC takes pride in meeting our clients' needs, whether it be a small survey, a larger survey, or an emergency survey that requires our immediate attention. Page 109 of 288 SECTION 3 FIRM EXPERIENCE City of Fairhope Installation of a 16” Water Main from WTP #2 to State Highway 181 Page 110 of 288 SECTION 3 – FIRM EXPERIENCE Page | 3 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 KREBS' EXPERIENCE WITH SIMILAR WATER LINE PROJECTS IN THE LAST 10 YEARS Krebs has almost 100 years of experience with the design and construction of water mains in Alabama, and the Krebs, Project Team has broad and recent experience with similar projects across Alabama. In the past 10 years, Krebs successfully completed the following water main projects: ▪ Eastern Reinforcement 17,800 LF 18" DIP – Alabaster Water Board ▪ Bessemer Supply Water Transmission Main, 10,900 LF of 24” DIP – Water Works Board of Alabaster ▪ Hillabee Transmission Main 18,300 LF 24" DIP - Water Works & Sewer Board of Anniston ▪ Hwy. 78 Transmission Mains 9,700 LF 24" & 20" DIP - Water Works & Sewer Board of Anniston ▪ Honda Manufacturing Transmission Main 49,300 LF 24” DIP - Water Works & Sewer Board of Anniston ▪ SEA Water Line, 12,800 LF 16” DIP – Water Works & Sewer Board of Anniston ▪ Eastern Transmission Main Extension 4,500 LF 20" DIP – Athens Utilities ▪ Halawakee Creek 14 Mile Water Transmission Main 79,700 LF 30" & 24" DIP – Opelika Utilities Board ▪ Southern Loop Water Transmission Main 47,100 LF 24" DIP – Opelika Utilities Board ▪ Meridianville Water Tank and Distribution Main, 3,300 LF 18” DIP – Madison County ▪ Huntsville Browns Ferry Rd. Transmission Main, 10,60 LF 24” DIP – Limestone County ▪ Fox Run Pkwy Water Transmission Main – Water Works Board of the City of Opelika ▪ Hall Subdivision WM Replacement – Water Works Board of the City of Opelika ▪ Opelika 2nd Ave Water Transmission Main – Water Works Board of the City of Opelika ▪ Pepperell Parkway Water Transmission Main Relocation - Water Works Board of the City of Opelika ▪ Old Mill Village Water Main Replacement - Water Works Board of the City of Opelika ▪ Ray Ward Area Water Main Replacement - Water Works Board of the City of Opelika ▪ Jamestown Road Water Transmission Main – Columbus Water Works ▪ Camp Darby Distribution System – Columbus Water Works ▪ Green Island Hills Water Transmission Main - Columbus Water Works ▪ Columbus - Small Distribution Main Replacement Ph II - Columbus Water Works ▪ Custer Road Water Transmission Main – Columbus Water Works ▪ Custer Terrace Water Transmission Main - Columbus Water Works ▪ Alabaster Hwy. 87 Utility Relocation – Alabaster Water Board ▪ Madison I-565 Water Main Crossing – Madison Utilities ▪ Tuscaloosa Water Main Replacements – City of Tuscaloosa ▪ UBT 2015 Water Main Looping – Utilities Board of the City of Tuskegee ▪ USA Tonsmiere Water Main – University of South Alabama ▪ Cullman County Harmony School Water Main – Cullman Co. Water Department ▪ Trussville Cast Iron Main Replacement, Phase II – Trussville Gas and Water ▪ GWWSB - Small Main Replacement - The Water Works & Sewer Board of the City of Gadsden ▪ Bell/Vaughn Water Main Replacement - The Water Works & Sewer Board of The City of Montgomery ▪ Marler Rd. Water Main Improvements - The Water Works & Sewer Board of The City of Montgomery ▪ Tommy Lee Cook Road WM Extension - Coweta County Water & Sewerage Authority Krebs has completed approximately 1,350 water and wastewater projects in the last ten years. Page 111 of 288 SECTION 3 – FIRM EXPERIENCE Page | 4 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 Installation in ROW Installation in Neighborhood Street Albertville Water Transmisson Main Client: Water Supply Board of the City of Albertville Construction Cost: $3.2 Million This project included 17,500 linear feet of 24” and 36” water transmission mains to meet peak water demands and fully utilize the capacity of existing storage tanks. Krebs provided the following: Preliminary Engineering • Water system modeling • Environmental assessments for creek crossings • Coordinated Surveying • Coordinated Geotechnical Investigation • Obtained county permit to work in ROW • Obtained ALDOT permit for State ROW • Assisted in obtaining necessary easements Detailed Design • Developed drawings and specifications • Developed bid documents to meet the requirements of the funding sources Bid Period Services • Advertised project for construction bids • Answered questions during the bid period • Bid opening and certified bid tabulation • Developed a recommendation for award Construction Engineering and Inspection • Provided field representation and inspection • Reviewed the RFI’s, Payment Applications, and Change Order Requests • Provided field directives to the Contractor • Conducted monthly progress meetings • Project closeout and record drawings Reference Mr. Elden Cumley – General Manager Municipal Utilities Board of Albertville elden@mub-albertville.com (256) 878-3761 Page 112 of 288 SECTION 3 – FIRM EXPERIENCE Page | 5 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 12-Inch Ductile Iron Connection Installation in ROW Hall Avenue Water Main Replacement Client: The Water Works Board of The City of Opelika Construction Cost: $3.4 Million This project included the replacement of 4,400 linear feet of 8-inch ductile iron water main, 3,400 linear feet of 6-inch ductile iron water main, and miscellaneous system connections and abandonments through utility-congested portions of historic downtown Opelika, Alabama and along ALDOT right-of-way. Krebs performed the following services: Preliminary Engineering • Coordinated Surveying • Obtained ALDOT permit for bored roadway crossings and work in right-of-way Detailed Design • Developed drawings and specifications • Developed bid documents to meet the requirements of the funding sources Bid Period Services • Advertised project for construction bids • Answered questions during the bid period • Bid opening and certified bid tabulation • Developed a recommendation for award Construction Engineering and Inspection • Provided field representation and inspection • Reviewed the RFI’s, Payment Applications, and Change Order Requests • Provided field directives to the Contractor • Conducted monthly progress meetings • Project closeout, record drawings, and ALDOT coordination/closeout. Reference Matthew M. McDougald, PE – General Manager The Water Works Board of the City of Opelika mmcdougald@owwb.com (334) 705-5500 Page 113 of 288 SECTION 3 – FIRM EXPERIENCE Page | 6 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 12-Inch WTM Aerial Railroad Crossing 12-Inch HDPE Directional Drill Istallation Pepperell Parkway Water Transmission Main Improvements Client: The Water Works Board of The City of Opelika Construction Cost: $1.3 Million (Utilized Federal Funds) This project included the installation of 8,000 linear feet of 12-inch ductile iron water transmission main, 1,000 linear feet of 12-inch HDPE water transmission main (installed by horizontal directional drilling), an aerial crossing of the Norfolk Southern railroad, and associated connections and water main abandonments. The project was conducted around a congested regional hospital, East Alabama Medical Center. Work sequencing, connections, and outages were critical and were often completed at night. Krebs performed the following services: Preliminary Engineering • Coordinated surveying • Coordinated geotechnical investigation (vacuum excavation) • Secured EPA Special Appropriations Grant Detailed Design • Developed drawings and specifications • Developed bid documents to meet the requirements of the funding sources Bid Period Services • Advertised project for construction bids • Answered questions during the bid period • Bid opening and certified bid tabulation • Developed a recommendation for award Construction Engineering and Inspection • Provided field representation and inspection • Reviewed the RFI’s, Payment Applications, and Change Order Requests • Provided field directives to the Contractor • Conducted monthly progress meetings • Project closeout and record drawings Reference Matthew M McDougald, PE - General Manager The Water Works Board of The City of Opelika mmcdougald@owwb.com (334) 705-5500 Page 114 of 288 SECTION 3 – FIRM EXPERIENCE Page | 7 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 Fusible HDPE Ductile Iron to PVC Tie-ins Fly Creek Water Transmission Main Replacement Client: City of Fairhope Construction Cost: $600,000 This project included replacement of 1,200 linear feet of 12-inch water main beneath Fly Creek, which was damaged and out of service. Due to critical nature of the work, Krebs expedited the project, engaged a surveyor that mobilized within three (3) days, and began permitting and engineering before receiving formal approval from the City. Krebs managed the entire process, including design, advertising, bidding, and overseeing construction. The project was successfully completed while the system was experiencing peak water demands, and the repairs/improvements restored system pressures. Preliminary Engineering • Hydraulic modeling • Coordinated Surveying • Coordinated with ALDOT • Developed preliminary drawings and connection details to prevent water outages Detailed Design • Developed drawings and specifications • Developed bid documents to meet the requirements of the funding sources Bid Period Services • Advertised project for construction bids • Answered questions during the bid period • Bid opening and certified bid tabulation • Developed a recommendation for award Construction Engineering and Inspection • Provided field representation and inspection • Reviewed the RFI’s, Payment Applications, and Change Order Requests • Provided field directives to the Contractor • Conducted monthly progress meetings • Performed punch list and closeout documents Reference Daryl Morefield Water and Wastewatear Superintendent City of Fairhope Daryl.morefield@fairhopeal.gov (251) 928-8003 Page 115 of 288 SECTION 3 – FIRM EXPERIENCE Page | 8 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 Meridianville 18” Water Transmission Main Client: Madison County Water Department Construction Cost: $650,000 The project included 3,300 linear feet of 18-inch ductile iron water main to create a hydraulic connection between a new 1.5-million-gallon elevated water storage tank and Madison County’s distribution system. Madison County is experiencing rapid growth and this project was the first in a series of water system improvements that will be implemented over the next 5-10 years. Krebs developed a water system master plan and a hydraulic model Before design began, and as part of the County’s master planning process, Krebs conducted a hydraulic analysis to determine the appropriate sizes for both the water main and the tank. During the design phase, Krebs coordinated with Madison County schools, the Meridianville Fire Department, and the Madison County Highway Department to finalize the installation location and requirements. The project was bid in October 2024, with construction scheduled to begin in December 2024. Preliminary Engineering • Developed master plan for water system. • Developed a hydraulic model to evaluate current and future water demands. • Evaluated multiple main water alignments to prevent conflicts with existing utilities. • Coordinated surveying • Coordinated with local stakeholders, including county school system, fire department, and highway department. Detailed Design • Worked with staff to evaluate and select pipeline alignment. • Evaluated cots with pipeline contractors • Developed drawings and specifications. • Developed bid documents to meet the requirements of federal funding sources • Coordinated with various county agencies • Develop permit applications and coordinate with permitting agencies Bid Period Services • Advertised project for construction bids • Answered questions during the bid period • Bid opening and certified bid tabulation • Developed a recommendation for award Construction Review and Inspection Krebs will provide the following services during the construction period: • Provided field representation and inspection • Reviewed the RFI’s, Payment Applications, and Change Order Requests • Provided field directives to the Contractor • Conducted monthly progress meetings • Performed punch list and closeout documents Summary of Bids Received 18-Inch Diameter Meridianville WTM Madison County, Alabama Hereford Construction $646,000 Lambert, Inc. $724,000 Vulcan Materials Asphalt & Construction $751,000 CD Roberts Contracting $753,000 Grayson, Carter & Sons $755,000 Lambert Contracting $936,000 Norris Brothers $1,139,000 Reference Chuck Faulkner, P.E. County Engineer/Water Department Manager Madison County cfaulkner@madisoncountyal.gov (256) 746-2900 Page 116 of 288 SECTION 4 PROXIMITY AND FAMILIARITY City of Fairhope Installation of a 16” Water Main from WTP #2 to State Highway 181 Page 117 of 288 SECTION 4- FIRM PROXIMITY TO AND FAMILIARITY WITH THE CITY OF FAIRHOPE Page | 9 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 The Krebs Project Team has a unique combination of experience, familiarity with Fairhope, and local presence, to include: • Local Office and Proximity to Fairhope: Krebs has a local office approximately 10 minutes from the project site. Rob Vaughan manages the local office, and the rest of the project team is located in Birmingham and routinely (weekly) works from the Daphen office to support local projects. • Familiarity with the City of Fairhope Mayor, Council, and Staff : Krebs spent the last four years working with Fairhope staff (water, wastewater, and other departments) and elected officials. This has enabled Krebs to develop a detailed understanding of the existing water and sewer infrastructure, city departments/operations, as well as the issues and challenges that Fairhope is facing. Krebs worked with Fairhope to develop a master plan for water system improvements to address current issues while meeting projected future water demands associated with growth. Krebs is working with Fairhope water and wastewater staff constantly (often daily), and we understand the importance of cross-departmental coordination. Krebs will continue to work with each department to ensure this project’s success as it might relate to sewer, gas, electric, or public works. • Our Past and Current Projects Together: Krebs successfully completed numerous projects for Fairhope, and is also involved in on-going projects, including: o Water Chemistry Evaluation in the Water Distribution System o WTP No. 3 Expansion o Water System Consumer Confidence Reports o Well No. 11 Development o Updating and Calibrating the Water System Hydraulic Model o Water System Master Planning o Evaluation/Development of Test Wells o WTP No. 1 Expansion o Well Nos. 13 and 14 Development o Wastewater Treatment Plant Headworks Improvements o Wastewater Treatment Plant Master Plan o Wastewater Collection System Planning Page 118 of 288 SECTION 5 PROJECT TEAM City of Fairhope Installation of a 16” Water Main from WTP #2 to State Highway 181 Page 119 of 288 SECTION 5 - PROJECT TEAM Page | 10 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 ROB VAUGHAN, P.E. PROJECT MANAGER 25 Years Experience Coordination with City Project Management Design Team Scheduling and Coordination CALEB LEACH, P.E. SR. TECHNICAL ADVISOR 18 Years Experience Client Management Master Planning Lead Designer JASON DEARING, P.E. QA/QC MANAGER 29 Years Experience QA/QC Constructability Analysis Engineering Design Support PARKER FOUSHEE ENGINEER 2 Years Experience Detailed Design Contract Documents Construction Review Coordination AUSTIN MAYNARD, P.E. PROJECT ENGINEER 6 Years Experience Hydraulic Modeling/Engineering Analysis Detailed Design Contract Documents KREBS PROJECT TEAM: The Krebs project team consists of water and wastewater engineers, technicians, and design professionals with over 80 years of combined experience in the design and construction of water distribution facilities. Below are key personnel from Krebs working on the project. SUBCONSULTANTS David R. McKee, P.E. (GeoCon Engineering & Materials Testing) – Geotechnical Engineering Jason M. Linder, PLS (Linder Surveying Consultants, LLC) – Land Surveying Resumes for key personnel are provided on the following pages. Page 120 of 288 SECTION 5 - PROJECT TEAM Page | 11 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 REGISTRATIONS Alabama Georgia EDUCATION BS, Civil Engineering University of Alabama AFFILIATIONS American Water Works Association CALEB LEACH, PE ASSOCIATE Associate responsible for the project management, design, and construction review services of the following types of projects: wastewater treatment plant process design, water treatment plant process design, water storage tanks, water distribution system hydraulic evaluation and distribution models, sanitary sewer system hydraulic evaluation, water transmission mains, sanitary sewers, pumping stations for both sanitary sewer and potable water, and master planning. APPLICABLE PROJECT EXPERIENCE • Water System Expansion Study – Fairhope, AL • Water System Hydraulic Modeling and Master Planning – Fairhope, AL • Water Treatment Plant No. 3 Expansion – Fairhope, AL • Water Treatment Plant No. 1 Expansion – Fairhope, AL • Development of Production Wells at WTP1 and WPT3 – Fairhope, AL • Fairhope Water System Test Well Project – Fairhope, AL • Fly Creek Water 12” Water Main Crossing Replacement – Fairhope, AL • Douglas Tank Well Development - Daphne, AL REGISTRATIONS Alabama EDUCATION BS, Civil Engineering University of Alabama at Birmingham AFFILIATIONS American Water Works Association American Society of Civil Engineers ROB VAUGHAN, PE ASSOCIATE Associate responsible for engineering study, design, and construction review for virtually all aspects of water and wastewater infrastructure, including raw water intakes, water and wastewater treatment facilities, water and wastewater pumping stations, water transmission mains and elevated tanks, water storage reservoirs, water distribution systems, interceptor sewers and collection systems, and rehabilitation of existing sanitary sewer systems. Selected projects are listed below: APPLICABLE PROJECT EXPERIENCE • Water System Expansion Study – Fairhope, AL • Water Treatment Plant No. 3 Expansion – Fairhope, AL • Water Treatment Plant No. 1 Expansion – Fairhope, AL • Development of Production Wells at WTP1 and WPT3 – Fairhope, AL • Fairhope Water System Test Well Project – Fairhope, AL • Fly Creek Water 12” Water Main Crossing Replacement – Fairhope, AL • Douglas Tank Well Development - Daphne, AL • SEA Water Transmission Mains – Anniston, AL • SEA 3,000,000 Gallon Elevated Water Storage Tank – Anniston, AL Page 121 of 288 SECTION 5 - PROJECT TEAM Page | 12 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 REGISTRATIONS Alabama Georgia EDUCATION BS, Civil Engineering Auburn University AFFILIATIONS American Society of Civil Engineers American Water Works Association Water Environment Federation JASON DEARING, PE SENIOR ASSOCIATE Senior Associate responsible for engineering study, design, and construction review for virtually all aspects of water and wastewater infrastructure, including raw water intakes, water and wastewater treatment facilities, water and wastewater pumping stations, water transmission mains, water storage reservoirs, water distribution systems, interceptor sewers, and collection systems; and rehabilitation of existing sanitary sewer systems. Selected projects are listed below: APPLICABLE PROJECT EXPERIENCE • Fort Moore Camp Darby Water Well, WTP and SCADA - Columbus, GA • Fort Moore Harmony Church Water Transmission Main - Columbus, GA • 50,000 LF 24-inch Southern Loop Water Transmission Main, Opelika, AL • 18,000 LF 36 & 24-inch Andrews Rd. Water Transmission Main, Opelika, AL • 12,000 LF 24-inch Water Transmission Pipeline, Alabaster, Alabama • 60,000 LF 12-inch Southern Loop Water Transmission Main, Alabaster, AL • 21,000 LF 16-inch Sand Hill Water Transmission Pipeline, Columbus, GA • Select Hydraulic Network Modeling • Opelika, Alabama Water Works System • Haralson County, Georgia Water Distribution System • Columbus, Georgia Water Distribution System REGISTRATIONS Alabama EDUCATION BS, Civil Engineering University of Alabama at Birmingham AFFILIATIONS American Water Works Association AUSTIN MAYNARD, PE PROJECT ENGINEER Project Engineer for engineering study, design, and construction review of the following types of projects: wastewater treatment plant process design, water treatment plant process design, water storage tanks, water distribution system hydraulic evaluation and distribution models, sanitary sewer system hydraulic evaluation, and water transmission mains and sanitary sewers. APPLICABLE PROJECT EXPERIENCE • Water Treatment Plant No. 3 Expansion – Fairhope, AL • Water System Expansion Study – Fairhope, AL • Well No. 11 Development – Fairhope, AL • Water Treatment Plant No. 1 Improvements – Fairhope, AL • Griffin Water Storage Tank and Transmission Main – Madison, AL • Quarry Water Treatment Plant Expansion – Madison, AL • SEA Water Transmission Mains – Anniston, AL • SEA 3,000,000 Gallon Elevated Water Storage Tank – Anniston, AL Page 122 of 288 SECTION 5 - PROJECT TEAM Page | 13 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 EDUCATION Bachelor of Civil Engineering University of Alabama PARKER FOUSHEE ENGINEER Engineer responsible for the completion of field surveying, water system flow and pressure testing, preparation of drawings and specifications, and construction review activities for various water, sanitary sewer, storm sewer, and site development projects. Selected projects are listed below: APPLICABLE PROJECT EXPERIENCE • Fairhope WTP #1 Expansion – Fairhope, AL • Fairhope WWTP Headworks Improvements – Fairhope, AL • Fly Creek 16” HDPE Water Main Replacement – Fairhope, AL • Fairhope Water System Test Well Project – Fairhope, AL • Eagle Mountain Booster Pump Station – Guntersville Water Board • Snake Creek WTP Filter Rehabilitation – Carroll County Water Authority • New 12” Water Transmission Main – Anniston, AL Page 123 of 288 SECTION 5- PROJECT TEAM Page | 14 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 REGISTRATIONS Alabama Florida Louisiana Mississippi Georgia EDUCATION BS, Geological Engineering University of Mississippi DAVID R. MCKEE, PE SENIOR GEOTECHNICAL ENGINEER – GEOCON ENGINEERING & MATERIALS TESTING Mr. David R. McKee, P.E. is the Senior Geotechnical Engineer. Mr. McKee is a graduate of the University of Mississippi with a geological engineering degree. Mr. McKee has about 23 years’ of experience in geotechnical enginering and field testing. APPLICABLE PROJECT EXPERIENCE • Water Treatment Plant No. 3 Expansion – Fairhope, AL • Hysco America – Greeneville, AL • SR-3 over CSX Railroad (ALDOT) – Montgomery, AL • One-million-gallon elevated water tank – Wetumpka, AL • Railroad Resources Storage Tanks – Bay Minette, AL • Columbus Riverfront Slope Failure – Columbus, GA • CoastAL Development – Orange Beach, AL • Legendary Marine – Gulf Shores, AL • U.S. Highway 98 Improvements (ALDOT) – Daphne, AL • Biltmore Bridge – Loxley, AL REGISTRATIONS Professional Land Surveyor (PLS): Alabama EDUCATION BS, Surveying and Geomatics Sciences Troy University JASON M. LINDER, PLS LINDER SURVEYING CONSULTANTS, LLC Mr. Jason Linder, PLS is the President of Linder Surveying Consultants. Mr. Linder is a graduate of Troy University with a degree in Surveying and Geomatic Sciences. Jason’s team has over 25 years of combined experience in surveying. APPLICABLE PROJECT EXPERIENCE • Fly Creek Water Main Replacement - Fairhope, AL • Topographic Survey for College of Medicine - University of South Alabama • Sanitary Sewer Improvements Project - University of South Alabama • Parkwood Drive Drainage Improvements – Foley, AL • Topographic Survey for Central Utilities Plant - University of South Alabama Page 124 of 288 SECTION 6 PROJECT UNDERSTANDING AND APPROACH City of Fairhope Installation of a 16” Water Main from WTP #2 to State Highway 181 Page 125 of 288 SECTION 6 – PROJECT UNDERSTANDING & APPROACH Page | 15 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 The Krebs Project Approach utilizes our expertise in the City’s water distribution system to deliver a superior design process that aligns with the City’s overall project goals. We are committed to proactively addressing current and future infrastructure needs. Krebs recognizes the significance of this project in relation to existing and future water demands. Therefore, the project will achieve the following goals: • Provide additional capacity to the northern part of the system to support current and future demands. • Improve interconnection of the City’s largest 3 WTPs (WTP No. 1, WTP No. 2, and WTP No. 3) with the central portion of the system. • Improve water transmission along Highway 181 north of Fairhope Avenue and begin to create redundancy in the City’s largest demand areas. As the design progresses, Krebs will utilize the City’s hydraulic model, which we developed and calibrated, to validate our previous recommendations and assess any new developments that may impact the design. If Krebs is selected for this project along with the 24-inch WTM along Fairhope Avenue, Krebs will coordinate both projects, including permitting, design, bidding, and CE&I to ensure they are streamlined and completed quickly and efficiently. Additionally, Krebs will leverage our relationships with our sub-consultants and permitting stakeholders to expedite the design and permitting processes. The Krebs Approach is outlined below. Permitting •Identify stakeholders which are currently: o ADEM – ADEM Water System Construction Permit o ALDOT – Highway 181 ROW Permit o Baldwin County – CR-13 Crossing o City of Fairhope – Fairhope Avenue and Gayfer Road ROW o USCOE (if needed – planning to directional drill all creek crossings) •If given the opportunity to design this project and the Fairhope Avenue WTM Improvements (under separate RFQ) Krebs will combine the permitting to expedite and streamline the process Schematic Design •Meet with City staff to walk the project and develop the preliminary route •Identify any required easements •Develop survey parameters and authorize surveying to begin •Develop geotechnical soil boring locations and authorize borings to begin •Develop basis of design report to submit to ADEM for the Construction Permit •Develop preliminary cost estimate •Coordinate with the Fairhope Avenue water main project as necessary. If given the opportunity, Krebs will work these projects simultaneously to expedite both projects. •Meet with all City Departments to review the impact of the water main route in regards to sewer, power, gas, electric, and public works •Perform and internal QA/QC review which will be conducted at each phase of the project Page 126 of 288 SECTION 6 – PROJECT UNDERSTANDING & APPROACH Page | 16 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 The Krebs project approach is designed to enhance efficiency for the City’s staff, enabling them to concentrate on the diverse infrastructure needs within the City. •Develop detailed plan and profile drawings of the desired route •Finalize permit drawings and applications to be submitted to each stakeholder •Provide any necessary easement drawings to the City for negotiating with the property owners •Develop technical specifications •Update cost estimate and assist the City in a budget analysis •Meet with all the City departments to review the impacts of our route Construction Documents •Finalize bid ready drawings to include plan/profile drawings and details meeting the City’s standards •Obtain all necessary permits •Develop proposal form to include alternatives based on the budget analysis •Develop Contract Documents that adhere to the City’s requirements Bid Period Phase •Coordinate the advertisement with the City •Advertise the project on behalf of the City •Notify contractors of the project to assist in developing competition •Conduct a pre-bid meeting •Answer any questions that arise during the bid period and issue addenda as required •Open construction bids on behalf of the City •Evaluate construction bids •Provide the City with an award recommendation letter and certified bid tabulation •Assemble construction contracts for execution between the City and the Contract Construction Engineering and Inspection •Issue Construction Documents to the City and the Contractor •Provide site visits as required to ensure the work is proceeding per the Contract Documents •Review all RFI’s, submittals, payment applications, and change orders •Conduct monthly progress meetings •Develop a punch list once the project is substantially complete •Provide closeout documents •Provide record drawings to include GIS database files to update the City’s GIS map • Page 127 of 288 SECTION 7 REFERENCES City of Fairhope Installation of a 16” Water Main from WTP #2 to State Highway 181 Page 128 of 288 SECTION 7- REFERENCES Page | 17 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 Honorable Ronnie Marks Mayor Athens Utilities 1806 Wilkinson Street Athens, AL 35611 rmarks@athensal.us (256) 233-8730 Elden Chumley General Manager Albertville Municipal Utilities Board 210 West Main Street Albertville, AL 35950 elden@mub-albertville.com (256) 878-3761 Laura Koon, P.E. General Manager Alabaster Water Board 200 Kent Stone Blvd. Alabaster, AL 35007 lkoon@alabasterwater.com (205) 663-6155 Matt McDouglad, P.E. General Manager Opelika Water Board 4055 Water Street Opelika, AL 36801 mmcdougald@owwb.com (334) 705-5500 Emory DeBord General Manager Madison Utilities 101 Ray Sanderson Drive Madison, AL 35758 edebord@madisonutilities.org (256) 461-0844 Chuck Faulkner, P.E. County Engineer/Water Dept. Manager Madison County, Alabama 246 Shields Road Huntsville, AL 35811 cfaulkner@madisoncountyal.gov (256) 746-2900 Krebs has worked with Albertville since 1954 providing a broad range of water and wastewater engineering services. Our work includes master planning for water and wastewater systems, multiple projects at the drinking water and wastewater treatment plants, and other pipeline, pump station and storage tank projects. Krebs has worked with Alabaster since 1955 providing a broad range of water engineering and planning services. Our work includes master planning for the water system, multiple projects at the drinking water treatment plants, and other pipeline, pump station and storage tank projects. Krebs has worked with Opelika since 1926 providing a broad range of water engineering services. Our work includes master planning for the water system, multiple projects at the drinking water treatment plants, and other pipeline, pump station and storage tank projects. Krebs has worked with Madison Utilities since 2005 providing a broad range of water and wastewater engineering services. Our work includes master planning for water, water modeling and water system improvements, storage tank projects, wastewater treatment plant design, and water treatment plant design. stations. Krebs has worked with Madison County since 2021 providing a broad range of water planning and engineering services. Our work includes master planning for their water and wastewater systems, and engineering design for virtually all of their treatment facilities, wastewater collection system, pumping stations, water distribution and storage. Krebs has worked with the City of Athens since the 1950s providing a broad range of water and wastewater engineering services. Our work includes master planning, water distribution system modeling, sanitary sewer collection system modeling, and design of water distribution, sanitary sewer collection, pump stations, lift stations and water/wastewater treatment. Page 129 of 288 SECTION 8 EQUAL OPPORTUNITY AND OTHER INFORMATION City of Fairhope Installation of a 16” Water Main from WTP #2 to State Highway 181 Page 130 of 288 SECTION 8 – EQUAL OPPORTUNITY AND OTHER INFORMATION Page | 18 City of Fairhope – RFQ No. PS25-003 Professional Engineering Services Installation of a 16” Water Main from WTP #2 to State Highway 181 EQUAL OPPORTUNITY We utilize and hire minority and women-owned sub-consultants on a regular basis. BYRD ANTI-LOBBYING AMENDMENT Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended) Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appro priated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. Required Certification. If applicable, contractors must sign and submit to the non-federal entity the following certification. APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influ encing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attemp ting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subaward s at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was pla ced when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Con tractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. ______________________________________ Signature of Contractor’s Authorized Official D. Robert Vaughan, P.E. Associate_________________ Name and Title of Contractor’s Authorized Official _October 25, 2024__________________ Date Page 131 of 288 1 KREBS ENGINEERING REQUEST FOR PROPOSAL PREPARED BY Krebs Engineering, Inc. October 25, 2024 KREBS ENGINEERING 1040 Stanton Road Building II, Suite A & B Daphne, AL 36526 www.krebseng.com www.krebseng.com Page 132 of 288 Page 133 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2025-788 FROM: Hunter Simmons SUBJECT: Site Plan Review and Approval - Request of the Applicant, Jade Consulting, LLC, on behalf of the Owner, Encounter Development, LLC, for Site Plan Approval of Encounter House Relocation – Lot 11. The property is approximately 1.02 acres and is located on the northeast corner of State Highway 181 and State Highway 104. PPIN #: 627501. (Planning Commission unanimously recommends approval of SR 24.05). AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: Council Approval BACKGROUND INFORMATION: In summary, the existing house on the property (originally 40 acres) was used in the filming of the "Close Encounters of the Third Kind" movie. It currently sits near the intersection of Hwy 181 and Rockwell Blvd. The entire property was annexed into the City as B-2 and then subdivided into 12 individual lots. All lots have mandatory Site Plan Review. While there is no historical preservation required, there has been some pressure to preserve the house locally and even nationally (7000 petitions on Social Media). The Developer is proposing to move the house from its existing location to another lot facing the easternmost Hwy 104 entrance to the subdivision. It would be used as office space. The Planning Commission unanimously recommended approval, but requested a revised landscape plan. The revised plan was submitted and is attached as the last page of the packet. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: Page 134 of 288 LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 135 of 288 SR 24.05 - Encounter House Relocation City of Fairhope City Council November 21, 2024 STATE HWY 104 STATE HWY 181GALLERY BLVDHOLLOWBROOK AVE STATE HWY 181BUSHEL DRSTATE HWY 104BUSHEL DRRoad Parcel B-2 General Business District PUD - Planned Unit Development R-1 Low Density Single-Family Residential District µ µ Project Name: Encounter House Relocation Site Data: 1.02 acres Project Type: Site Plan Approval Jurisdiction: Fairhope Planning Jurisdiction Zoning District: B-2 PPIN Number: 627501 General Location: North of State Highway 104, East of State Highway 181 Surveyor of Record: Jade Consulting LLC Engineer of Record: Jade Consulting LLC Owner / Developer: Encounter Development LLC School District: Fairhope Elementary School Fairhope Middle and High Schools Recommendation: Approved w/ Conditions Prepared by: Michelle Melton Planning Commission unanimously (6 Ayes, 0 Nays) voted to recommend approval of SR 24.05 Page 136 of 288 Page 137 of 288 Page 138 of 288 Page 139 of 288 1 SR 24.05 Encounter House Relocation (Lot 11) Site Plan –November 4, 2024 Summary of Request: Request of Applicant, JADE Consulting, LLC (“JADE”), on behalf of owner, Encounter Development, LLC, for Site Plan Approval to relocate the Close Encounters house from Lot 6 to Lot 11 of the Encounter Commercial Retail Center on the northeast corner of the Alabama Highways 104 and 181 intersection. Trey Jinright, III, PE, is the authorized agent and engineer for the project. The subject property is a little more than an acre (1.02) and is zoned B-2. The existing building is 2,160sf. Setbacks: Setbacks for this development vary. B-2 requires only a 20ft front setback according to Table 3 -2. Lot 11 fronts Encounter Drive, which has a 20ft setback. The other setbacks are 20ft rear and 10ft side setbacks. Building: Building height for the two-story structure is estimated at 25ft. The building takes up 3% of Lot 11. Proposed use is office space. All elevations are included in the packet. Existing east elevation is shown in Figure 1. Materials for the building are brick/stucco with stone columns. The building was a prominent set in the 1977 film Close Encounters of the Third Kind starring Richard Dreyfess and Teri Garr. See Figure 4. Page 140 of 288 2 SR 24.05 Encounter House Relocation (Lot 11) Site Plan –November 4, 2024 Figure 2. Existing Conditions on Lot 6. Figure 3: Movie Poster Site Plan Page 141 of 288 3 SR 24.05 Encounter House Relocation (Lot 11) Site Plan –November 4, 2024 Figure4: Still from the movie “Close Encounters of the Third Kind” (Spielberg 1977). Figure 5 . Architectural Elevations Sidewalks: This Site Plan includes interior sidewalks on the site and a sidewalk on Encounter Drive. Mechanical equipment: Mechanical equipment has been finalized and all appear on the Site Plan. Storm water: Drainage has been accounted for the entire Encounter Commercial Retail Center in SD 24.13; thus, there are not retention/detention facilities on individual lots. There is a large retention pond within Lot 12 of the Encounter development where drainage from the lot is directed. Page 142 of 288 4 SR 24.05 Encounter House Relocation (Lot 11) Site Plan –November 4, 2024 Landscaping Plan: The landscape plan submitted is acceptable. Applicant is preserving four (4) trees. A nuttal oak tree will be removed and replanted on site. Parking: The plan has surplus parking with 10 spaces. Eight (8) spaces are required per Table 4-3 Parking Schedule. Twenty percent (20% ) overage is allowed and shall be pervious. Parking meets the requirements of Zoning Ordinance, as well as the perimeter landscape screening requirements of the Tree Ordinance. Locations, intensity, and heights of exterior lights: A photometric plan was submitted and is included as an attachment. The first draft had light poles that were too high at 18ft; whereas, parking lots with 50 or fewer spaces shall have light poles that do not exceed 10ft overall height pursuant to Article IV, Section B(3) of the Zoning Ordinance. Applicant has modified the lighting to satisfy the ordinance. Dumpster location and screening: Garbage is collected in a screened can storage area located on north side of the building. The dumpsters are surrounded by a Sweetbay Magnolia and camelias. Location and size of all signage: A sign plan was not submitted. Signs require a separate permit and will be reviewed at that time for compliance with the Sign Ordinance. Erosion control: An Erosion Control plan was submitted with the application and is acceptable. Surplus parking spaces are gravel (permeable surface). Page 143 of 288 5 SR 24.05 Encounter House Relocation (Lot 11) Site Plan –November 4, 2024 Utilities: A utility plan was submitted and has been reviewed and approved by the appropriate providers. ADA Requirements: ADA requirements have been met. Traffic: A thorough traffic study was conducted for the entire Encounter development and the road infrastructure was designed in accordance with the recommendations from the traffic study. The Cover Sheet for the subject property has the speed limit posted as 30 mph; however, the speed limit within the commercial retail center is actually 20 mph, which is consistent with the residential developments to the north. Shared driveways are encouraged and will be required as build-out continues. Article II, Section C.2.d. (Site Plan Review Criteria) Criteria – The application shall be reviewed based on the following criteria: (1) Compliance with the Comprehensive Plan; The previous Comprehensive Plan put a Commercial Node at the AL Hwys 181 and 104 intersection. The Encounter Commercial Retail Center is located in a newly recognized Suburban Mixed-Use Center in the proposed Comprehensive Plan. (2) Compliance with any other approved planning documents; Meets (3) Compliance with the standards, goals, and intent of this ordinance and applicable zoning districts; Meets (4) Compliance with other laws and regulations of the City; Meets (5) Compliance with other applicable laws and regulations of other jurisdictions; Meets (6) Impacts on adjacent property including noise, traffic, visible intrusions, potential physical impacts, and property values; Meets. Lot 11 is isolated on the northern boundary of Encounter Drive and the use as office space should have little impact(s). (7) Impacts on the surrounding neighborhood including noise, traffic, visible intrusions, potential physical impacts, and property values; Property is zoned B-2. The larger development site does abut to conflicting uses. There is a residential district directly to the north of the development NOT Lot 11. Proper buffers are included in the plans to mitigate the conflicting land uses. (8) Overall benefit to the community; Meets. There are a lot of residential units being built in the immediate surrounding area, especially to the north. A commercial retail center with a variety of retail/restaurant/office/commercial units will be a benefit to the residential subdivisions. (9) Compliance with sound planning principles; Meets. The general location has been designated a commercial node in the past and future comprehensive plans. Connectivity with other developments has been included. (10) Compliance with the terms and conditions of any zoning approval; Meets (11) Any other matter relating to the health, safety, and welfare of the community; Nothing noted (12) Property boundaries with dimensions and setback lines; Meets (13) Location of proposed buildings and structures indicating sizes in square feet; Meets (14) Data to show percentage of lot covered with existing and proposed buildings; Meets (15) Elevations indicating exterior materials; Front, side, and rear elevations were provided with the building materials. (16) The locations, intensity, and height of exterior lights; Meets (17) The locations of mechanical equipment; All relevant requirements are met. (18) Outside storage and/or display; Meets (19) Drive-up window locations (must be away from residential uses/districts and not in front of building); n/a (20) Curb-cut detail and location(s); Provided. Page 144 of 288 6 SR 24.05 Encounter House Relocation (Lot 11) Site Plan –November 4, 2024 (21) Parking, loading, and maneuvering areas; Meets. (22) Landscaping plan in accordance with the City Landscape Ordinance; Meets (23)Location, materials, and elevation of any and all fences and/or walls; n/a (24) Dumpster location and screening; and Meets (25) Location and size of all signage. A signage plan was not submitted. Recommendation: Staff recommends approval of case SR 24.05 Encounter House Relocation to Lot 11 in the Encounter Commercial Retail Center. Planning Commission added the following recommendation: 1. Receipt of a revised landscape plan that complies with the Tree Ordinance (shown in Exhibit A). Page 145 of 288 Page 146 of 288 Page 147 of 288 Page 148 of 288 Page 149 of 288 Page 150 of 288 Page 151 of 288 Page 152 of 288 Page 153 of 288 Page 154 of 288 Page 155 of 288 Page 156 of 288 Page 157 of 288 Page 158 of 288 Page 159 of 288 Page 160 of 288 Page 161 of 288 Page 162 of 288 Page 163 of 288 Page 164 of 288 Page 165 of 288 Page 166 of 288 Page 167 of 288 Page 168 of 288 TPTPTPTP TP TPTPTPTP TP TP TPTPTPREF W W W W W W W W W W 40" LIVE OAK 52" LIVE OAK 21" OAK 18" LIVE OAK 17" LIVE OAK LOT 11 1.015 AC LOT 12 16.045 AC DD CA 20.202 ACHYDS 20' BSL 10' BSL110 109 109 1 1 1 110 11111111008109110110 109 106110108 107S SENCOUNTER DRIVE )WWW20' BSL 15' PUEN00°03'42"E 220.00'201.01' S89°56'08"E 241.02' 2 SPACES 5 SPACES 15' PUEN00°03'52"E 219.99'3 SP A C E S110109110111111 110 108 110109 110 110 1101 0 9 108D F.F.E. 113.50 6" D.I.EX. ENCOUNTER HOUSE (RELOCATED) APPROX. 2,160 SF 111(10) CG (3) DM2 (4) MG (10) DM2 (12) CG (5) CG (6) AB2 (28) AB2 (27) DV (22) AB2 (14) AB2 (28) DV (39) DV (3) LP4 (4) LP4 (11) LP4 (7) CG Sheet No. Sheet Title Project No. Principal Project Manager Date No.Revisions / SubmissionsDate Revisions CITY SUBMITTAL09.24.24 Registration Copyright 2024 WAS Design Inc. These documents and their contents are the property of WAS Design. Any reproductions, revisions, modifications or use of these documents without the express written consent of WAS Desgin is prohibited by law. © Drawn NOT FOR CONSTRUCTION THESE PLANS HAVE NOT BEEN APPROVED AND ARE SUBJECT TO CHANGE. landscape architecture land planning placemaking Foley, Alabama P. 251.948.7181 www.was-design.com Mobile, Alabama P. 251.344.4023 Jackson, Mississippi P. 601.790.0781 Pensacola, Florida P. 850.203.4252 CITY RE-SUBMITTAL10.15.24 00 20'40'N O R T HScale: 1"= 20' TREE PRESERVATION & REMOVAL PLAN1 LCW VTW BC TP200 TREE PRESERVATION & REMOVAL PLANA Landscape Development Plan forEncounter HouseFairhope, Alabama09.22.24 243483-002 EXISTING NUTTALL OAK TO BE REMOVED & REPLANTED TREE PROTECTION FENCE - FAIRHOPE 1/2" = 1'-0" NOTES: 1. Fencing to be installed prior to construction. Fencing type shall be chain link. 2. The fence shall be erected w/ a min. distance of 20' from the trunks of heritage trees & 10' from all other retained trees. If installing underground utilities near tree roots becomes a hardship, a soil auger shall be used to tunnel under tree roots. 3. All roots to be removed during site clearing &/or construction shall be severed cleanly at the perimeter of the protected radius. 4. Footers for walls shall end at the point where large roots are encountered, and the roots shall be bridged. Post holes and trenches located close to retained trees shall be adjusted to avoid damage to major roots. 5. Fencing cannot be removed until land alteration, site clearing, and construction activities are complete. METAL POST FENCE TIE FINISH GRADE 10' MAX. SPACING HEIGHT PERSPECS, MIN. 3'1'-4"MIN.No entry, storage, temporary parking, or disturbance will be allowed within barricade REQUIRED SIGNAGE SNOW FENCE OR CHAIN LINK METAL POST 2 329343.06-05 Exhibit A Page 169 of 288 TPTPTPTP TP TPTPTPTP TP TP TPTPTPREF W W W W W W W W W W NORTH 1,292'± (R)27" LIVE OAK 40" LIVE OAK 52" LIVE OAK 21" OAK 18" LIVE OAK 17" LIVE OAK LOT 11 1.015 AC DD CA 20.202 ACHYDS 20' BSL 10' BSL110 109 1 1 1 110 11111111008109110110 109 106106110108 107105104S SWWW20' BSL 15' PUEN00°03'42"E 220.00'201.01' S89°56'08"E 241.02' 2 SPACES 5 SPACES 15' PUEN00°03'52"E 219.99'3 SP A C E S110109110111111 110 108 110109 110 110 1101 0 9 108D F.F.E. 113.50 6" D.I.DRAINAGE EASEMENTEX. ENCOUNTER HOUSE (RELOCATED) APPROX. 2,160 SF 111SOD SOD SOD SOD (10) CG (3) DM2 (4) MG (10) DM2 (12) CG (5) CG (6) AB2 (28) AB2 (27) DV (22) AB2 (14) AB2 (28) DV (39) DV (3) LP4 (4) LP4 (11) LP4 (7) CG SYMBOL CODE QTY BOTANICAL NAME COMMON NAME CONT CAL HT REMARKS TREES LN 3 LAGERSTROEMIA INDICA `NATCHEZ``NATCHEZ` CRAPE MYRTLE 30 GAL 8`-10`MINIMUM 3 TRUNKS; FULL HEAD MA 5 MAGNOLIA VIRGINIANA SWEETBAY MAGNOLIA 30 GAL 10`-12`3 TRUNKS; FULL HEAD QN 14 QUERCUS NUTTALLII NUTTALL OAK B&B OR CONT 2"CAL 10`FULL HEAD, SPECIMEN QUALITY PC 4 TAXODIUM ASCENDENS POND CYPRESS B&B OR CONT 2"CAL 10`FULL HEAD, SPECIMEN QUALITY SYMBOL CODE QTY BOTANICAL NAME COMMON NAME CONT HT W SPACING REMARKS SHRUBS CG 34 CAMELLIA SASANQUA `SHISHI GASHIRA`SHISHI GASHIRA CAMELLIA 3 GAL 36" o.c. DM2 13 DISTYLIUM 'VINTAGE JADE'VINTAGE JADE DISTYLIUM 3 GAL 48" o.c. LP4 18 LOROPETALUM CHINENSIS `CAROLINA MIDNIGHT`CAROLINA MIDNIGHT LOROPETALUM 7 GAL 48" o.c.FULL GRASSES MG 4 MISCANTHUS SINENSIS `ADAGIO`ADAGIO MAIDEN GRASS 3 GAL 48" o.c. SYMBOL CODE QTY BOTANICAL NAME COMMON NAME CONT HT NATIVE SPACING REMARKS GROUND COVERS AB2 70 AGAPANTHUS AFRICANUS `BLUE`BLUE LILY OF THE NILE 1 GAL@ 18" o.c. DV 94 DIETES VEGETA WHITE AFRICAN IRIS 1 GAL@ 24" o.c. SOD/SEED SOD 9,764 SF CYNODON DACTYLON `TIFWAY 419`TIFWAY 419 BERMUDA GRASS SOD PLANT SCHEDULE Sheet No. Sheet Title Project No. Principal Project Manager Date No.Revisions / SubmissionsDate Revisions CITY SUBMITTAL09.24.24 Registration Copyright 2024 WAS Design Inc. These documents and their contents are the property of WAS Design. Any reproductions, revisions, modifications or use of these documents without the express written consent of WAS Desgin is prohibited by law. © Drawn NOT FOR CONSTRUCTION THESE PLANS HAVE NOT BEEN APPROVED AND ARE SUBJECT TO CHANGE. landscape architecture land planning placemaking Foley, Alabama P. 251.948.7181 www.was-design.com Mobile, Alabama P. 251.344.4023 Jackson, Mississippi P. 601.790.0781 Pensacola, Florida P. 850.203.4252 CITY RE-SUBMITTAL10.15.24 00 20'40'N O R T HScale: 1"= 20' LANDSCAPE PLANTING PLAN1 LCW VTW BC LP200 LANDSCAPE PLANTING PLANA Landscape Development Plan forEncounter HouseFairhope, Alabama09.22.24 243483-002 QUANTITY TAKEOFF DISCLAIMER: QUANTITIES NOTED ON PLANS ARE OFFERED AS A CONVENIENCE TO THE CONTRACTOR FOR BID PURPOSES ONLY. CONTRACTOR SHALL VERIFY ALL QUANTITIES AND REPORT ANY DISCREPANCIES TO THE LANDSCAPE ARCHITECT. TRANSPLANTED EXISTING NUTTAL OAK LOCATION AlabamaSafely.Dig 800-292-8525 #DIG (Cellular)Call IRRIGATION NOTE: ALL LANDSCAPE AREAS SHALL HAVE AN AUTOMATIC, UNDERGROUND IRRIGATION SYSTEM THAT SHALL PROVIDE 100% HEAD-TO-HEAD COVERAGE. Page 170 of 288 Sheet No. Sheet Title Project No. Principal Project Manager Date No.Revisions / SubmissionsDate Revisions CITY SUBMITTAL09.24.24 Registration Copyright 2024 WAS Design Inc. These documents and their contents are the property of WAS Design. Any reproductions, revisions, modifications or use of these documents without the express written consent of WAS Desgin is prohibited by law. © Drawn NOT FOR CONSTRUCTION THESE PLANS HAVE NOT BEEN APPROVED AND ARE SUBJECT TO CHANGE. landscape architecture land planning placemaking Foley, Alabama P. 251.948.7181 www.was-design.com Mobile, Alabama P. 251.344.4023 Jackson, Mississippi P. 601.790.0781 Pensacola, Florida P. 850.203.4252 CITY RE-SUBMITTAL10.15.24ROOTBALL + 1"2 X ROOTBALL UNDISTURBED SUBGRADE ROOTBALL AT BACKFILL AWAY FROM ROOTBALL. AT WATER WELL. MULCH TO DEPTH FINISHED GRADE. 1 " HIGHER SLOPE FINISHED GRADE FINISHED GRADE. THAN SURROUNDING SET ROOTBALL CROWNFORM 3" CONTINUOUS SAUCER AROUND PLANTING PIT BACKFILL WITH A MIXTURE OF PLANTING PIT SPOIL AND PREPARED PLANTING SOIL, PER SPECS, FROM ADJACENT PLANTING AREA PLANTING TABLETS, AGRIFORM OR EQUAL, PER MANUF. RECOMMENDATIONS. SHRUB PLANTING 1" = 1'-0" 1 329333.13-01 MULTI-TRUNK TREE STAKING 1/2" = 1'-0" 2X BALL DIA. SPECIFIED PLANTING MIX. WATER AND TAMP TO REMOVE AIR POCKETS. FORM SAUCER WITH 3" CONTINUOUS RIM 3" MULCH 2 STRAND 12 GAUGE GALV. WIRE TWISTED AND ENCASED IN RUBBER HOSE 6-9" FROM TOP OF STAKE. 2 WIRE SUPPORTS SHALL BE USED ON MAIN STRUCTURAL TRUNK. 2" x 2" HARDWOOD STAKES DRIVEN FIRMLY A MINIMUM OF 18" INTO THE SUBGRADE PRIOR TO BACKFILLING. NOTE: ·STAKE TO FIRST BRANCHES AS NECESSARY FOR FIRM SUPPORT ·WIRE SHALL NOT TOUCH OR RUB ADJACENT TRUNKS OR BRANCHES 3 329343-01 STAKING DETAIL PLANT PIT DETAIL TREE PLANTING - GUY STRAP 1" = 1'-0" SPECIFIED PLANTING MIX. WATER AND TAMP TO REMOVE AIR POCKETS. TENSION BAR 1" GUYLINE WEBBING ARROWHEAD ANCHOR KEEP TURF CLEAR FOR A 24" RADIUS CIRCLE AROUND THE TREE - MULCH WITH A 3" THICK LAYER OF SHREDDED BARK. SET ROOTBALL CROWN 1 1/2" HIGHER THAN THE SURROUNDING FINISHED GRADE. SLOPE BACKFILL AWAY FROM ROOTBALL FOR POSITIVE DRAINAGE. KEEP MULCH 2" - 3" FROM BASE OF TREE. ARBORGUY TREE ANCHOR SYSTEM, INSTALL APPROPRIATE MODEL PER MANUFACTURUER'S INSTRUCTIONS FINISHED GRADE EXISTING SUBSOIL ROOTBALL 3" HIGH WATER WELL AT SHRUB AREA ROOTBALL 2X ROOTBALL PLANTING AT SHRUB AREAS FINISHED GRADE AT LAWN PLANTING AT LAWN AREAS FINISHED GRADE AT SHRUBS MULCH WATER WELL AREA TO 3" DEPTH.TRENCH EDGE RE: DETAIL ROOTBALL +3"5 329343.26-02 SHRUBS AND GROUNDCOVERS ADJACENT TO STRAIGHT EDGES SHALL BE TRIANGULAR - SPACED IN ROWS PARALLED TO THE STRAIGHT EDGE. SHRUBS AND GROUNDCOVERS ADJACENT TO CURVED EDGES SHALL BE PLANTED IN ROWS PARALLEL TO THE CURVED EDGES. CURVED EDGES TO BE VERY SMOOTH RADII. A A B B BEDLINE CURB TYPICAL PLANT SPACING NOT TO SCALE 2 329399-04 CROWN MULCH NEAR EDGE IN A BERM-LIKE MANNER AS SHOWN LAWN OR TOP OF CURB/ PAVING GRADE 10"4"PREPARED SUBGRADE 1"3"3" NOTE: TRENCH EDGE TO BE LOCATED BETWEEN ALL PLANTING BED AREAS AND ADJACENT TURF AREAS, UNLESS NOTED OTHERWISE. MULCH LAYER TRENCH EDGE 3" = 1'-0"329413.23-02 6 GENERAL PLANTING NOTES 1" = 1" PLANT MATERIAL AND PLANTING ·PLANT QUANTITIES ARE OFFERED AS A CONVENIENCE TO THE CONTRACTOR, AND ARE NOT ABSOLUTE. CONTRACTOR SHALL VERIFY PLANT COUNT FROM PLAN AND REPORT DIFFERENCES. ·ALL PLANT MATERIALS ARE SUBJECT TO APPROVAL OR REFUSAL BY THE OWNER OR LANDSCAPE ARCHITECT AT THE JOB SITE. ·PLANTS SHALL BE WELL FORMED, VIGOROUS, GROWING SPECIMENS WITH GROWTH TYPICAL OF VARIETIES SPECIFIED AND SHALL BE FREE FROM INJURY, INSECTS AND DISEASES. PLANTS SHALL EQUAL OR SURPASS QUALITY AS DEFINED IN THE CURRENT ISSUE OF "AMERICAN STANDARDS FOR NURSERY STOCK" AS PUBLISHED BY THE AMERICAN NURSERYMEN, INC. ·UNLESS NOTED SPECIFICALLY, ALL PLANT MATERIAL SHALL BE BALLED AND BURLAPPED OR CONTAINER GROWN. ·FRONT ROW OF SHRUBS SHALL BE PLANTED FROM CENTER OF PLANT A MINIMUM OF 24" BEHIND BED LINE @ LAWNS OR WALKS AND A MINIMUM OF 36" BACK OF CURB @ PARKING SPACES. ·NO PRUNING SHOULD BE PERFORMED DURING FIRST GROWING SEASON EXCEPT FOR REMOVING DAMAGED OF DEAD GROWTH. WOUND PAINT IS NOT RECOMMENDED FOR ANY CUTS. ·ALL PLANTING AREAS, TREE PITS, AND OTHER AREAS INDICATED ON PLANS SHALL BE MULCHED WITH A SETTLED LAYER OF THE INDICATED MULCH: ·TRENCH EDGE TO BE LOCATED BETWEEN ALL PLANTING AREAS AND LAWN, UNLESS NOTED OTHERWISE. ·TREE STAKING SHALL BE PROVIDED TO KEEP TREES PLUMB AND PROTECTED FROM EXCESSIVE WINDS. ALL TREE-STAKING APPARATUS SHALL BE REMOVED AT THE END OF THE ONE-YEAR WARRANTY PERIOD. ·ONE YEAR OF LANDSCAPE MAINTENANCE FROM SUBSTANTIAL COMPLETION SHALL BE INCLUDED AS AN OPTIONAL BID ITEM TO THE OWNER. 3" DEPTH LONGLEAF PINESTRAW, SETTLED 4" DEPTH SHREDDED HARDWOOD MULCH 3" DEPTH PINE BARK GENERAL CONDITIONS ·CONTRACTOR SHALL BE RESPONSIBLE FOR THE SITE INSPECTION PRIOR TO LANDSCAPE CONSTRUCTION AND INSTALLATION IN ORDER TO ACQUAINT HIMSELF WITH EXISTING CONDITIONS. CONTRACTOR SHALL BE RESPONSIBLE FOR LOCATING ALL EXISTING UNDERGROUND UTILITIES BEFORE BEGINNING CONSTRUCTION. ·CONTRACTOR IS RESPONSIBLE FOR PROTECTION OF LANDSCAPE MATERIAL AT ALL TIMES. LANDSCAPE CONTRACTOR TO COORDINATE SAFE STAGING AREA WITH GENERAL CONTRACTOR AND/OR OWNER. ·CONTRACTOR SHALL GUARANTEE ALL PLANT MATERIAL, INCLUDING GRASS, FOR 365 CONSECUTIVE CALENDAR DAYS FROM SUBSTANTIAL COMPLETION OF THE WORK, AS DETERMINED BY THE PROJECT LANDSCAPE ARCHITECT. ·ALL AREAS IMPACTED NEGATIVELY BY CONSTRUCTION PROCESSES SHALL BE RETURNED TO ORIGINAL CONDITION OR BETTER PRIOR TO SUBSTANTIAL COMPLETION. LANDSCAPE AREA SOIL PREPARATION ·SOIL SHALL BE AMENDED BY THE ADDITION OF COMPOST AND FERTILIZER. COMPOST TYPE SHALL BE MUSHROOM COMPOST OR DECOMPOSED PINE BARK, AND SHALL BE APPROVED BY LANDSCAPE ARCHITECT PRIOR TO PURCHASE. COMPOST SHALL BE UNIFORMLY APPLIED OVER PLANTING BEDS AT AN AVERAGE DEPTH OF 2 INCHES AND OVER SOD AREAS AT AN AVERAGE DEPTH OF 3/4 INCH. ·INCORPORATE COMPOST UNIFORMLY IN PLANTING BEDS TO A DEPTH OF 6 INCHES AND IN SOD AREAS TO A DEPTH OF 3 INCHES USING A ROTARY TILLER OR OTHER APPROPRIATE EQUIPMENT. PRE-PLANT FERTILIZER AND PH ADJUSTING AGENTS (E.G., LIME AND SULFUR) MAY BE APPLIED IN CONJUNCTION WITH COMPOST INCORPORATION, AS NECESSARY. ·RAKE SOIL SURFACE SMOOTH PRIOR TO PLANTING. ·REMOVE STONES LARGER THAN 1 INCH IN ANY DIMENSION AND STICKS, ROOTS, RUBBISH, AND OTHER EXTRANEOUS MATTER AND LEGALLY DISPOSE OF THEM OFF OWNER'S PROPERTY. ·WATER THOROUGHLY AFTER PLANTING. ·CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING 3% POSITIVE DRAINAGE IN ALL PLANTING BEDS. ANY OTHER PROPOSED DRAINAGE METHODS SHALL BE COORDINATED WITH PLANTING EFFORTS TO MINIMIZE CONFLICTS AND MAINTAIN PROPER FUNCTION OF DRAINAGE SYSTEMS. 7 329399-05 GROUNDCOVER PLANTING 3" = 1'-0" PLANT SPACING PER PLAN/PLANT SCHEDULE 2" MULCH INSTALLED BEFORE PLANTING (PINE BARK MINI-NUGGETS ACCEPTABLE FOR INITIAL PLANTING IF TIGHT SPACING NECESSITATES ITS USE.) PREPARE BED PER SPECS UNDISTURBED SUBGRADE 329313-014 LCW VTW BC LP500 LANDSCAPE PLANTING DETAILSA Landscape Development Plan forEncounter HouseFairhope, Alabama09.22.24 243483-002 Page 171 of 288 REF W W W W W W W W W W DD HYDS S SWW15' PUE 15' PUED 6" D.I.EX. ENCOUNTER HOUSE (RELOCATED) APPROX. 2,160 SF P1 P1 P1 P2 P2 P2 0.1 0.1 0.3 1.0 1.8 2.2 1.7 0.9 0.7 0.8 0.4 0.1 0.0 0.0 0.0 0.4 0.9 1.5 1.9 2.0 1.9 2.2 2.4 1.9 1.0 0.3 0.1 0.1 0.1 0.3 0.8 1.8 1.8 1.5 1.4 2.7 1.4 0.5 0.1 0.0 0.0 0.0 0.1 0.2 0.8 1.8 2.0 2.0 1.3 1.0 1.3 1.7 1.4 0.7 0.2 0.1 0.2 0.2 0.3 0.5 0.9 1.2 1.3 3.6 3.1 0.9 0.1 0.0 0.0 0.0 0.0 0.2 0.4 1.1 1.8 2.3 1.8 1.1 0.6 0.6 0.7 0.6 0.3 0.1 0.0 0.8 0.7 1.1 1.8 1.6 1.2 1.3 2.3 0.4 0.1 0.0 0.0 0.0 0.0 0.0 1.4 1.8 1.5 1.8 1.8 1.3 0.7 0.3 0.2 0.2 0.2 0.1 0.1 0.0 1.4 1.0 2.2 3.7 3.8 1.4 0.7 0.3 0.1 0.0 0.0 0.0 0.0 0.0 0.0 3.8 3.8 2.4 1.2 0.9 0.6 0.3 0.2 0.1 0.1 0.1 0.0 0.0 0.0 0.3 0.3 0.3 0.2 0.3 0.3 0.2 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.3 0.2 0.3 0.3 0.3 0.2 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.2 0.7 1.5 1.7 1.2 0.8 1.0 1.0 0.4 0.1 0.0 0.0 0.0 0.2 0.5 1.1 2.0 2.7 2.5 2.1 2.1 2.0 0.8 0.3 0.1 0.1 0.3 0.7 0.9 0.9 2.4 3.4 1.6 0.3 0.0 0.0 0.0 0.0 0.1 0.3 0.9 1.8 2.5 2.0 1.3 1.3 0.9 0.4 0.2 0.1 0.1 0.1 0.3 0.5 1.3 3.7 1.3 0.2 0.0 0.0 0.0 0.0 0.0 0.1 0.2 0.5 1.0 1.1 1.0 0.6 0.4 0.3 0.2 0.1 0.0 0.0 0.0 0.0 0.1 0.1 0.3 0.8 1.0 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.2 0.3 0.4 0.3 0.2 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 LUMINAIRE SCHEDULE CALLOUT SYMBOL DESCRIPTION MOUNTING NOTE 3 QUANTITY MOUNTING HEIGHT LUMENS / LAMP P1 Type III Medium w/ BLS, 20 LEDs, 525mA, 3000K POLE Cree-RESTL, 12/29/2016, Measurement orientation: base up, Serial Number: PL01023-001, 120.14 Vac, 101W, TEST PROCEDURE: IESNA-LM-79-08, TEST DISTANCE = 29.36 Feet, Philips LED-INTA-0530C-280DO, 7602.1 4 9'-6"2064 P2 Type V Medium, 20 LEDs, 525mA, 3000K POLE Cree-RESTL, 9/6/2016, Measurement orientation: base up, Serial Number: PL09285-001, 120.10 Vac, 134W, TEST PROCEDURE: IESNA-LM-79-08, TEST DISTANCE = 29.36 Feet, Philips LED-INTA-0700C-210DO, 13136.0 4 9'-6"3096 PARKING LOT PHOTOMETRIC SCHEDULE AVERAGE FOOT-CANDLES MAXIMUM FOOT-CANDLES MINIMUM FOOT-CANDLES MAXIMUM TO MINIMUM FC RATIO AVERAGE TO MINIMUM FC RATIO 1.68 3.8 0.7 5.74 2.55 00 20'40' LCW VTW BLH Sheet No. Sheet Title Project No. Principal Project Manager Date No.Revisions / SubmissionsDate Revisions CITY SUBMITTAL09.24.24 Registration Copyright 2024 WAS Design Inc. These documents and their contents are the property of WAS Design. Any reproductions, revisions, modifications or use of these documents without the express written consent of WAS Desgin is prohibited by law. © Drawn NOT FOR CONSTRUCTION THESE PLANS HAVE NOT BEEN APPROVED AND ARE SUBJECT TO CHANGE. landscape architecture land planning placemaking Foley, Alabama P. 251.948.7181 www.was-design.com Mobile, Alabama P. 251.344.4023 Jackson, Mississippi P. 601.790.0781 Pensacola, Florida P. 850.203.4252 CITY RE-SUBMITTAL10.15.24 LE100 SITE LIGHTING PLANA Landscape Development Plan forEncounter HouseFairhope, Alabama09.22.24 243483-002 N O R T HScale: 1" = 20' SITE LIGHTING PLAN1 ±12" VARIES STREET LIGHT DETAIL 1/2" = 1'-0" NOT TO EXCEED MAX. HEIGHT PER AHJ REQ'S 6" 3' FOOTING, PIP CONCRETE WITH VERTICAL REBAR AND HORIZONTAL TIES ANCHOR BOLTS, NUMBER, SIZE, AND LOCATION TO BE PER FIXTURE/POLE MANUFACTURER REQUIREMENTS. POLE, PER PLAN LUMINAIRE, PER PLAN CONDUIT, TO LIGHT FIXTURE GROUND ROD, GROUND AS REQ'D BY CODE AND MANUFACTURER ENGINEERING COORDINATION NOTE: CONTRACTOR IS RESPONSIBLE TO VERIFY/PROVIDE STRUCTURAL REQUIREMENTS AND/OR WIND LOADING. 2 265613-01 GENERAL LIGHTING NOTES ·ALL SITE LIGHT POLE FIXTURES ARE MODELED AT A 9'-6" MOUNTING HEIGHT. ALL PORTIONS OF THE LIGHT POLE AND FIXTURE SHALL NOT EXCEED 10' OVERALL HEIGHT PER CITY REQUIREMENTS. Page 172 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2025-793 FROM: Richard Johnson, CITY ENGINEER Nicole Love, Grants Coordinator SUBJECT: City Engineer, Richard Johnson, and Grants Coordinator, Nicole Love, are requesting a change order to the contract with EnCompass360 for professional services to conduct FEMA-HMGP Grant Application, Program Management, and Grant Administration for a FEMA Rate First Responder Safe Room. AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: To approve the change order for professional services for FEMA-HMGP Grant Application, Program Management, and Grant Administration for a FEMA Rate First Responder Safe Room for an additional not-to-exceed $10,000.00. BACKGROUND INFORMATION: City Council approved the selection of EnCompass360 to perform Professional Services to conduct FEMA-HMGP Grant Application, Program Management, and Grant Administration for a FEMA Rate First Responder Safe Room on May 24, 2021. During the course of the the project, the City's application was modified to include the following: 1. New BCA (Benefit Cost Analysis) 2. New Application Project Narrative 3. New Increased Project Budget Documentation 4. Secured Additional Project Budget with AEMA/FEMA 5. Secured new FEMA 90% Funding with Fairhope 10% Match 6. Updated all required documentation related to increased Budget and Funding 7. Coordinated additional FEMA EHP Requirements 8. Resubmission of Project Application, RFI, and Monitoring The cost for the additional services is Ten Thousand Dollars ($10,000.00). This will increase the total cost of the contract to Seventy Thousand Dollars ($70,000.00). Previous Council Action: Resolution No.4098-21 Adopted by Council May 24, 2021, which approved the selection of EnCompass360 to perform professional services to conduct FEMA-HMGP Grant application, program management and grant administration for the not-to-exceed Page 173 of 288 amount of $60,000.00. Resolution No. 5165-24 Adopted by Council August 26, 2024, which approved the selection of EnCompass360 to provide Program Administration services for the not-to- exceed amount of $188,000.00. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55888 Safe Room $0.00 $10,000.00 ($10,000.00) Grant reimbursement eligible. GRANT: FEMA-HMGP Grant (90/10 Split) LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 174 of 288 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for Professional Services to conduct FEMA-HMGP Grant Application, Program Management, and Grant Administration for a FEMA Rate First Responder Safe Room with a cost of $10,000.00 with EnCompass360. The total cost for these professional services will be $70,000.00. DULY ADOPTED THIS 21ST DAY OF NOVEMBER, 2024 _______________________________ Jack Burrell, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 175 of 288 INVOICE DATE: P.O. Box 1628 November 6, 2024 Gardendale, Alabama 35071 Phone 205-243-1876 INVOICE # 3 Bill To:For: City of Fairhope City of Fairhope - HMGP Application Development Attn: Accounts Payable (Professional Services -Application Development) 555 S. Section Street Fairhope, Alabama, 36533 (251) 990-0113 AMOUNT Invoice #3 for City of Fairhope, Alabama $10,000.00 (Professional Services - HMGP Application Development & Project Approval) EnCompass360 Tasks Related to Modifiying Fairhope Application for 1st Responder Hurricane Safe Room and Project Approval 1) New BCA (Benefit Cost Analysis) EnCompass360, Inc. P.O. Box 1628 Gardendale, Alabama, 35071 $10,000.00 $10,000.00 Make all checks payable to: EnCompass360, Inc. If you have any questions concerning this invoice, Eddie Culpepper, (205) 243-1876, eculpepper@mindspring.com Fee Payment 2) New Application Project Narrative 5) Secured new FEMA 90% Funding with Fairhope 10% Match 4) Secured Additional Project Budget with AEMA/FEMA DESCRIPTION 3) New Increased Project Budget Documentation 6) Updated all required documentation related to increased Budget and Funding 7) Coordinated additional FEMA EHP Requirements 8) Resubmission of Project Application, RFI, and Monitoring THANK YOU FOR YOUR BUSINESS! Page 176 of 288 RESOLUTION NO. 4098-21 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council approves the selection of EnCompass360 to perform Professional Services to conduct FEMA-HMGP Grant Application , Program Management, and Grant Administration for a FEMA Rate First Responder Safe Room; and hereby authorizes Mayor Sherry Sullivan to execute a contract with a total cost of $60 ,000 .00 which is an unbudgeted item. The first $30 ,000 .00 due upon execution of agreement ; and $30 ,000.00 due upon submission to FEMA for project review . DULY ADOPTED THIS 24TH DAY OF MAY , 2021 Council President Pro Tempore Attest: ~.~ City Clerk Page 177 of 288 Fairhope, Alabama - First Responder's Hurricane Safe Room Budget 4,072 <Insert the square footage of the area designated for the Safe Room 100% (A)(B)(C)(D) Itemized Eligible FEDERAL SHARE LOCAL SHARE Costs Safe Room Costs of Eligible Costs (90%)of Eligible Costs (10%) Pre-Award Fees 70,000$ 70,000.00$ 63,000.00$ 7,000.00$ Architectural/MEP/Structural Fees 142,183$ 137,439.44$ 123,695.49$ 13,743.94$ -$ Engineering Fees (Civil/Site Plan)75,831$ 54,975.77$ 49,478.20$ 5,497.58$ -$ Engineering Fees (GeoTech, Mat Testing)75,831$ 36,650.52$ 32,985.46$ 3,665.05$ -$ Peer Review 20,000$ 20,000.00$ 18,000.00$ 2,000.00$ -$ Permit Fees 6,000$ 6,000.00$ 5,400.00$ 600.00$ a.Recording Fees 600.00$ Ineligible Ineligible Ineligible b.Legal Fees 3,000.00$ Ineligible Ineligible Ineligible c.Surveys 6,000.00$ 6,000.00$ 5,400.00$ 600.00$ Utility Connections to Existing Services 126,000.00$ 126,000.00$ 113,400.00$ 12,600.00$ -$ -$ Site Preparation-Undercut/Backfill 152,600.00$ 152,600.00$ 137,340.00$ 15,260.00$ -$ -$ ADA Parking/Signage/Sidewalks 28,500.00$ 28,500.00$ 25,650.00$ 2,850.00$ -$ -$ Excavation for Foundation 41,000.00$ 41,000.00$ 36,900.00$ 4,100.00$ -$ -$ 91,000.00$ 91,000.00$ 81,900.00$ 9,100.00$ -$ -$ 206,000.00$ 206,000.00$ 185,400.00$ 20,600.00$ -$ -$ 46,000.00$ 46,000.00$ 41,400.00$ 4,600.00$ -$ -$ 124,000.00$ 124,000.00$ 111,600.00$ 12,400.00$ -$ -$ 61,000.00$ 61,000.00$ 54,900.00$ 6,100.00$ -$ -$ Interior Doors 51,000.00$ 51,000.00$ 45,900.00$ 5,100.00$ -$ -$ 92,000.00$ 92,000.00$ 82,800.00$ 9,200.00$ -$ -$ 135,000.00$ 135,000.00$ 121,500.00$ 13,500.00$ -$ -$ Permanent Electrical Lighting 54,000.00$ 54,000.00$ 48,600.00$ 5,400.00$ -$ -$ Emergency Electrical Lighting 56,500.00$ 56,500.00$ 50,850.00$ 5,650.00$ -$ -$ -$ -$ Emergency Electrical Outlets 30,500.00$ 30,500.00$ 27,450.00$ 3,050.00$ -$ -$ Generator and Switch (Dual Feed Natural Gas & Diesel)126,000.00$ 126,000.00$ 113,400.00$ 12,600.00$ -$ -$ FEMA Rated Enclosure for (Generator, Mechnical Equipment)102,500.00$ 102,500.00$ 92,250.00$ 10,250.00$ -$ -$ Mechanical Systems 86,779.30$ 86,779.30$ 78,101.37$ 8,677.93$ -$ -$ 96,668.00$ 96,668.00$ 87,001.20$ 9,666.80$ -$ -$ Toilettes/Shower Facilities 61,000.00$ 61,000.00$ 54,900.00$ 6,100.00$ ` 18,000.00$ Ineligible Ineligible Ineligible 42,000.00$ Ineligible Ineligible Ineligible -$ Ineligible Ineligible Ineligible Landscaping 3,250.00$ Ineligible Ineligible Ineligible 8,800.00$ 8,800.00$ 7,920.00$ 880.00$ -$ -$ Life Safety - (ex. Fire Extinquisher, Defibrillator, etc)12,178.53$ 12,178.53$ 10,960.68$ 1,217.85$ -$ -$ First Aid Kit and Shelter Supplies 43,500.00$ 43,500.00$ 39,150.00$ 4,350.00$ -$ -$ Construction/Project Management Fees 284,366.37$ 274,878.87$ 247,390.99$ 27,487.89$ -$ -$ Construction Contingency (5%)94,788.79$ 91,626.29$ 82,463.66$ 9,162.63$ -$ -$ Owner In-Kind (Property)174,000.00$ 174,000.00$ 156,600.00$ 17,400.00$ Total Estimated Project Cost 2,848,376.25$ 2,704,096.72$ 2,433,687.05$ 270,409.67$ Interior Walls Roofing System Exterior Doors Signage Windows Electrical (Rough) Plumbing (Rough) Modular Partition Wall Exterior Finishes Parking (Non ADA) Development Site Structural Foundation Structural Walls (Maximum of 12' Height) Safe Room Footage: % of Total SF Project Name:Fairhope AL, First Responder's Hurricane Safe Room Note: Insert Data Only in the Cells Shaded Blue Location:Pecan Avenue, Fairhope, AL 36532 Page 178 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-756 FROM: Richard Johnson, CITY ENGINEER Nicole Love, Grants Coordinator SUBJECT: The City Engineer, Richard Johnson, and the Grants Coordinator, Nicole Love, are requesting to find a qualified firm to provide professional engineering, surveying, and graphical information system (GIS) services for the inventorying, documenting, mapping, and graphical databasing of the City of Fairhope's Municipal Separate Storm Sewer System (MS4). AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: To approve the selection of an engineering firm by the evaluation team for professional engineering, surveying, and graphical information system (GIS) services and authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. BACKGROUND INFORMATION: A Request for Qualifications was issued on August 30, 2024, posted to the City of Fairhope’s website, and advertised in statewide newspapers for three (3) weeks. Seven (7) responsive proposals were received at the bid opening on October 1, 2024 at 10:00 a.m. The proposals were evaluated by four (4) City of Fairhope staff and a representative of the Fairhope Environmental Advisory Board (see attached Evaluation Score Sheet). The recommendation by the City Engineer and the evaluation team is to hire Thompson Engineering for this project. This project is funded by the Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act of 2010 ("RESTORE Act"), BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 110-57550 Stormwater $TBD $TBD $TBD Page 179 of 288 Inventory GRANT: Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act of 2010 ("RESTORE Act") LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 180 of 288 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approves the selection by the Evaluation Team for Professional Engineering, Survey, and Graphical Information System (GIS) Services for (RFQ PS24-034) for the City of Fairhope - Fairhope Area Storm Water Mapping & Resiliency Planning to Thompson Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 21ST DAY OF NOVEMBER, 2024 _______________________________ Jack Burrell, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 181 of 288 Page 182 of 288 Page 183 of 288 AREA STORM WATER MAPPING & RESILIENCY PLANNING CITY OF FAIRHOPE October 1, 2024 RFQ No. PS24-034 Project No. 2025-PWI 003 COPY Page 184 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 1 October 1, 2024 Erin Wolfe - City of Fairhope Purchasing Manager 555 South Section Street, Fairhope, AL 36532 RE: PROFESSIONAL ENGINEERING, SURVEY, AND GRAPHICAL INFORMATION SYSTEM (GIS) SERVICES FOR CITY OF FAIRHOPE AREA STORM WATER MAPPING & RESILIENCY PLANNING - PROJECT NO. 2025-PWI 003 Dear Ms. Wolfe and Members of the Selection Committee, Thompson Engineering, Inc. (Thompson) (DUNS No. 34041848 & UEI No. KK91UMNN6RM8) is pleased to submit our statement of interest to provide professional engineering, survey, and Geographical Information Systems (GI)S services to the City of Fairhope (City). We have compiled a robust team of professional land surveyors, GIS specialists, engineers and stormwater management planners that have the depth of experience and knowledge needed to meet the City’s goals for this comprehensive project. As a trusted partner in the communities which we work, Thompson strives to remain at the forefront of technological innovation with investments in new equipment and qualified staff needed to address our clients’ most challenging project demands. In the last five years, for example, we have invested $2M+ into our survey teams and their equipment to provide more accurate and complete data to our clients. We also invested in recruiting top talent in the specialized fields of GIS and Hydrology and Hydraulics (H&H) engineers, to better serve clients such as the City of Fairhope. Thompson is providing similar services to the City of Mobile, City of Foley, City of Orange Beach, Mobile Bay National Estuary Program(MBNEP), Baldwin County Highway Department and more (see additional project experience starting on page 9). Our approach to the project is to provide the City with experienced staff that not only have relevant project experience, but will leverage their expertise to work with the City to develop a detailed understanding of the desired project outcomes at each phase of the project. The primary contact for this statement is Nick Combs, PE, our Proposed Project Manager. Nick can be reached by phone at 251.665.5453, email at ncombs@thompsonengineering.com, or by mail at Thompson’s Daphne Office (7101 US Highway 90, Suite 101, Daphne, AL, 36526). Supporting Nick is Proposed Project Director Charles Weber, PE and our Stormwater Subject Matter Expert (SME) serving as QA/QC Janic Terry, PE, PLS. Charles serves as Thompson’s Baldwin County Engineering Team Lead and has been providing similar projects to municipalities and DOTs for more than a decade. Janic has nearly 40 years of experience with both engineering and surveying. Prior to joining Thompson, Janic managed the stormwater activities of the City of Mobile, including the most recent Stormwater Mapping and Plan initiative. In addition to Nick, Charles, and Janic our key team members proposed for this project include the following: Charles Weber, PE Project Director & Baldwin County Team Leader Katie Parker, PE Vice President & East Unit Manager 3 Adam McCullough - Assistant Project Manager - Data Collection & GIS 3 Marshall Hayden, PE - Assistant Project Manager - Stormwater Resiliency Plan 3 Vincent Walker, GIS Technical Lead 3 Ricky Thames, PLS, Survey Team Leader 3 Christopher Grant, PLA - Public Engagement 3 Dana Brown & Associates, Inc. - Stormwater Management Manual Adam McCullough will lead the data gathering portion of the project and Marshall Hayden, PE will lead any Repetitive Loss Assessment, hydraulic and hydrologic (H&H) modeling, and analysis required by the City. Adam has 22 years of experience in the field of survey technology and leads our Baldwin County Survey Teams. To accomplish the large amount of data collection and processing, Adam, Vincent and Ricky will be supported by as many as six survey crews totaling nearly 20 surveyors and technicians. Additionally, Marshall brings 10 years of experience with modeling and H&H projects for the USACE Mobile District, bringing fresh ideas backed by experienced understanding. To complete Repetitive Flood Loss Assessments, Marshall will be supported by a team of licensed engineers experienced with stormwater planning and design. Dana Brown & Associates(DBA) joins our team as a Woman Business Enterprise (WBE) subconsultant assisting with the composition of the Stormwater Plan and community engagement activities. DBA brings a wealth of experience building stormwater master plans for communities along the Gulf Coast. Our team is adequately staffed and will execute the project in a timely manner and acknowledges the receipt of all addenda. Required forms and documentation are provided in the following pages and acknowledge the receipt of addendum 1 and 2. Respectfully submitted, THOMPSON ENGINEERING Page 185 of 288 Page 186 of 288 Page 187 of 288 Page 188 of 288 Page 189 of 288 Page 190 of 288 Page 191 of 288 Page 192 of 288 Page 193 of 288 Page 194 of 288 Page 195 of 288 Information Required for the E-Verify Program Information relating to your Company: Company Name Thompson Holdings, Inc Company Facility Address 2970 Cottage Hill Road Suite 190 Mobile, AL 36606 Company Alternate Address 2970 Cottage Hill Road Suite 190 Mobile, AL 36606 County or Parish Mobile Employer Identification Number 72-1381313 North American Industry Classification Systems Code Professional, Scientific, And Technical Services (541) Parent Company Number of Employees 100 to 499 Number of Sites Verified for 19 Company ID Number:571783 Client Company ID Number:1426448 Page 11 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 Page 196 of 288 Company ID Number: Information Required for the E-Verify Program Information relating to your Company: Company Name Company Facility Address Company Alternate Address County or Parish Employer Identification Number North American Industry Classification Systems Code Parent Company Number of Employees Number of Sites Verified for Page 14 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Dana Brown & Associates, Inc. ORLEANS 541 5 to 9 542680 1836 Valence Street New Orleans, LA 70115 452831483 1 site(s) Page 197 of 288 This is to certify that THOMPSON ENGINEERING INC Having g iven satisfactory evidence of the necessary qualifications required by l aw has been dul y certificated and i s hereby issued Certificate of Authorization ECA438 authorizing the firm to provide or offer to provide ENGINEERING services in the State of Alabama throug h individual licensed professional licensees as ag ents, employees, officers or partners. This certificate requires the firm to operate in the State of Alabama as THOMPSON ENGINEERING INC In testimony whereof witness the si g nature of the Executive Di rector under seal of the board on 12/27/2023 William R. Huett Executive Director This certificate will expire on 12/31/2025 unless renewed. Page 198 of 288 This is to certify that THOMPSON ENGINEERING INC Having g iven satisfactory evidence of the necessary qualifications required by l aw has been dul y certificated and i s hereby issued Certificate of Authorization LSCA665 authorizing the firm to provide or offer to provide LA ND SURVEYI NG services in the State of Alabama throug h individual licensed professional licensees as ag ents, employees, officers or partners. This certificate requires the firm to operate in the State of Alabama as THOMPSON ENGINEERING INC In testimony whereof witness the sig nature of the Executive Director under seal of the board on 1/23/2024 William R. Huett Executive Director This certificate will expire on 12/31/2025 unless renewed. Page 199 of 288 Page 200 of 288 Page 201 of 288 Page 202 of 288 THOMPSON ENGINEERING, INC. Unique Entity ID KK91UMNN6RM8 CAGE / NCAGE 6Z656 Purpose of Registration All Awards Registration Status Active Registration Expiration Date Aug 19, 2025 Physical Address 2970 Cottage Hill RD STE 190 Mobile, Alabama 36606-4749 United States Mailing Address 2970 Cottage Hill RD Suite 190 Mobile, Alabama 36606-4749 United States Business Information Doing Business as (blank) Division Name (blank) Division Number (blank) Congressional District Alabama 01 State / Country of Incorporation Alabama / United States URL www.thompsonengineering.com Registration Dates Activation Date Aug 21, 2024 Submission Date Aug 19, 2024 Initial Registration Date Oct 4, 2001 Entity Dates Entity Start Date Nov 21, 1958 Fiscal Year End Close Date Dec 31 Immediate Owner CAGE (blank) Legal Business Name (blank) Highest Level Owner CAGE (blank) Legal Business Name (blank) Executive Compensation In your business or organization's preceding completed fiscal year, did your business or organization (the legal entity to which this specific SAM record, represented by a Unique Entity ID, belongs) receive both of the following: 1. 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements and 2. $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? No Does the public have access to information about the compensation of the senior executives in your business or organization (the legal entity to which this specific SAM record, represented by a Unique Entity ID, belongs) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? Not Selected Proceedings Questions Is your business or organization, as represented by the Unique Entity ID on this entity registration, responding to a Federal procurement opportunity that contains the provision at FAR 52.209-7, subject to the clause in FAR 52.209-9 in a current Federal contract, or applying for a Federal grant opportunity which contains the award term and condition described in 2 C.F.R. 200 Appendix XII? No Does your business or organization, as represented by the Unique Entity ID on this specific SAM record, have current active Federal contracts and/or grants with total value (including any exercised/unexercised options) greater than $10,000,000? Not Selected Within the last five years, had the business or organization (represented by the Unique Entity ID on this specific SAM record) and/or any of its principals, in connection with the award to or performance by the business or organization of a Federal contract or grant, been the subject of a Federal or State (1) criminal proceeding resulting in a conviction or other acknowledgment of fault; (2) civil proceeding resulting in a finding of fault with a monetary fine, penalty, reimbursement, restitution, and/or damages greater than $5,000, or other acknowledgment of fault; and/or (3) administrative proceeding resulting in a finding of fault with either a monetary fine or penalty greater than $5,000 or reimbursement, restitution, or damages greater than $100,000, or other acknowledgment of fault? Not Selected Last updated by MICHELE NELSON on Aug 19, 2024 at 01:44 PM THOMPSON ENGINEERING, INC. Aug 21, 2024 11:53:13 AM GMThttps://sam.gov/entity/KK91UMNN6RM8/coreData?status=null Page 1 of 4 Page 203 of 288 Exclusion Summary Active Exclusions Records? No SAM Search Authorization I authorize my entity's non-sensitive information to be displayed in SAM public search results: Yes Entity Types Business Types Entity Structure Corporate Entity (Not Tax Exempt) Entity Type Business or Organization Organization Factors Subchapter S Corporation Profit Structure For Profit Organization Socio-Economic Types Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration. Financial Information Accepts Credit Card Payments Yes Debt Subject To Offset No EFT Indicator 0000 CAGE Code 6Z656 Electronic Funds Transfer Account Type Checking Routing Number *******79 Lock Box Number (blank) Financial Institution TRUSTMARK NATIONAL BANK Account Number *******70 Automated Clearing House Phone (U.S.) 2519292890 Email (blank) Phone (non-U.S.) (blank) Fax (blank) Remittance Address THOMPSON ENGINEERING, INC 2970 Cottage Hill RD Suite 190 Mobile, Alabama 36606 United States Taxpayer Information EIN *****9605 Type of Tax Applicable Federal Tax Taxpayer Name THOMPSON ENGINEERING INC Tax Year (Most Recent Tax Year) 2017 Name/Title of Individual Executing Consent President TIN Consent Date Aug 19, 2024 Address 2970 Cottage Hill RD STE 190 Mobile, Alabama 36606 Signature Michael Manning Points of Contact Accounts Receivable POC Carole Huseman chuseman@thompsonengineering.com Last updated by MICHELE NELSON on Aug 19, 2024 at 01:44 PM THOMPSON ENGINEERING, INC. Aug 21, 2024 11:53:13 AM GMThttps://sam.gov/entity/KK91UMNN6RM8/coreData?status=null Page 2 of 4 Page 204 of 288 2516662443 Electronic Business Michelle Nelson mnelson@thompsonengineering.com 2516662443 2970 Cottage Hill Road Suite 190 Mobile, Alabama 36606 United States SUZANNE HOLSTON sholston@thompsonengineering.com 2516662443 2970 Cottage Hill Road Suite 190 Mobile, Alabama 36606 United States Government Business Mike Manning mmanning@thompsonengineering.com 2516662443 2970 Cottage Hill Road Suite 190 Mobile, Alabama 36606 United States Suzanne Holston sholston@THOMPSONENGINEERING.COM 2516662443 2970 Cottage Hill Road Suite 190 Mobile, Alabama 36606 United States Past Performance MICHAEL MANNING mmanning@thompsonengineering.com 2516662443 2970 Cottage Hill Road Suite 190 Mobile, Alabama 36606 United States Mike Abeln mabeln@thompsonengineering.com 2516662443 2970 Cottage Hill Road Suite 190 Mobile, Alabama 36606 United States Service Classifications NAICS Codes Primary Yes NAICS Codes 541330 NAICS Title Engineering Services 541310 Architectural Services 541350 Building Inspection Services 541370 Surveying And Mapping (Except Geophysical) Services 541380 Testing Laboratories And Services 541620 Environmental Consulting Services 541690 Other Scientific And Technical Consulting Services 541715 Research And Development In The Physical, Engineering, And Life Sciences (Except Nanotechnology And Biotechnology) 562910 Remediation Services 624230 Emergency And Other Relief Services Size Metrics IGT Size Metrics Annual Revenue (from all IGTs) (blank) Worldwide Annual Receipts (in accordance with 13 CFR 121) $47,900,000.00 Number of Employees (in accordance with 13 CFR 121) 415 Location Last updated by MICHELE NELSON on Aug 19, 2024 at 01:44 PM THOMPSON ENGINEERING, INC. Aug 21, 2024 11:53:13 AM GMThttps://sam.gov/entity/KK91UMNN6RM8/coreData?status=null Page 3 of 4 Page 205 of 288 Annual Receipts (in accordance with 13 CFR 121) (blank) Number of Employees (in accordance with 13 CFR 121) (blank) Industry-Specific Barrels Capacity (blank) Megawatt Hours (blank) Total Assets (blank) Electronic Data Interchange (EDI) Information This entity did not enter the EDI information Disaster Response Yes, this entity appears in the disaster response registry. Bonding Levels Dollars (blank)(blank) States Any Counties (blank) Metropolitan Statistical Areas (blank) Last updated by MICHELE NELSON on Aug 19, 2024 at 01:44 PM THOMPSON ENGINEERING, INC. Aug 21, 2024 11:53:13 AM GMThttps://sam.gov/entity/KK91UMNN6RM8/coreData?status=null Page 4 of 4 Page 206 of 288 DANA BROWN & ASSOCIATES, INC. Unique Entity ID NZ4XYKJMJE26 CAGE / NCAGE 6LRG1 Purpose of Registration All Awards Registration Status Active Registration Expiration Date May 9, 2025 Physical Address 1836 Valence ST New Orleans, Louisiana 70115-5554 United States Mailing Address 1836 Valence ST New Orleans, Louisiana 70115-5554 United States Business Information Doing Business as (blank) Division Name (blank) Division Number (blank) Congressional District Louisiana 02 State / Country of Incorporation Louisiana / United States URL (blank) Registration Dates Activation Date May 13, 2024 Submission Date May 9, 2024 Initial Registration Date Dec 1, 2011 Entity Dates Entity Start Date Jul 25, 2011 Fiscal Year End Close Date Dec 31 Immediate Owner CAGE (blank) Legal Business Name (blank) Highest Level Owner CAGE (blank) Legal Business Name (blank) Executive Compensation In your business or organization's preceding completed fiscal year, did your business or organization (the legal entity to which this specific SAM record, represented by a Unique Entity ID, belongs) receive both of the following: 1. 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements and 2. $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? No Does the public have access to information about the compensation of the senior executives in your business or organization (the legal entity to which this specific SAM record, represented by a Unique Entity ID, belongs) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? Not Selected Proceedings Questions Is your business or organization, as represented by the Unique Entity ID on this entity registration, responding to a Federal procurement opportunity that contains the provision at FAR 52.209-7, subject to the clause in FAR 52.209-9 in a current Federal contract, or applying for a Federal grant opportunity which contains the award term and condition described in 2 C.F.R. 200 Appendix XII? No Does your business or organization, as represented by the Unique Entity ID on this specific SAM record, have current active Federal contracts and/or grants with total value (including any exercised/unexercised options) greater than $10,000,000? Not Selected Within the last five years, had the business or organization (represented by the Unique Entity ID on this specific SAM record) and/or any of its principals, in connection with the award to or performance by the business or organization of a Federal contract or grant, been the subject of a Federal or State (1) criminal proceeding resulting in a conviction or other acknowledgment of fault; (2) civil proceeding resulting in a finding of fault with a monetary fine, penalty, reimbursement, restitution, and/or damages greater than $5,000, or other acknowledgment of fault; and/or (3) administrative proceeding resulting in a finding of fault with either a monetary fine or penalty greater than $5,000 or reimbursement, restitution, or damages greater than $100,000, or other acknowledgment of fault? Not Selected Exclusion Summary Last updated by Aidan Ashe on May 09, 2024 at 03:02 PM DANA BROWN & ASSOCIATES, INC. Sep 25, 2024 01:33:24 PM GMThttps://sam.gov/entity/NZ4XYKJMJE26/coreData?status=null Page 1 of 4 Page 207 of 288 Active Exclusions Records? No SAM Search Authorization I authorize my entity's non-sensitive information to be displayed in SAM public search results: Yes Entity Types Business Types Entity Structure Corporate Entity (Not Tax Exempt) Entity Type Business or Organization Organization Factors (blank) Profit Structure For Profit Organization Socio-Economic Types Self Certified Small Disadvantaged Business Economically Disadvantaged Women Owned Small Business Women-Owned Small Business Women-Owned Business DOT Certified DBE SBA-Certified Women-Owned Small Business Entrance Date: May 19, 2023 Exit Date: (blank) Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration. Financial Information Accepts Credit Card Payments No Debt Subject To Offset No EFT Indicator 0000 CAGE Code 6LRG1 Electronic Funds Transfer Account Type Checking Routing Number *******90 Lock Box Number (blank) Financial Institution CAPITAL ONE, NATIONAL ASSOCIATION Account Number *******44 Automated Clearing House Phone (U.S.) 8666328888 Email TMServices@capitalonebank.com Phone (non-U.S.) (blank) Fax 5045335962 Remittance Address DANA BROWN & ASSOCIATES INC 1836 Valence ST New Orleans, Louisiana 70115 United States Taxpayer Information EIN *****1483 Type of Tax Applicable Federal Tax Taxpayer Name DANA BROWN & ASSOCIATES INC Tax Year (Most Recent Tax Year) 2022 Name/Title of Individual Executing Consent President TIN Consent Date May 9, 2024 Address 1836 Valence ST Signature DANA NUNEZ BROWN Last updated by Aidan Ashe on May 09, 2024 at 03:02 PM DANA BROWN & ASSOCIATES, INC. Sep 25, 2024 01:33:24 PM GMThttps://sam.gov/entity/NZ4XYKJMJE26/coreData?status=null Page 2 of 4 Page 208 of 288 New Orleans, Louisiana 70115 Points of Contact Accounts Receivable POC Gari Sampey gsampey@danabrownassociates.com 5043452639 Electronic Business Gari Sampey gsampey@danabrownassociates.com 5043452639 1836 Valence Street New Orleans, Louisiana 70115 United States Dana Brown info@danabrownassociates.com 5043452639 1836 Valence Street New Orleans, Louisiana 70115 United States Government Business Gari Sampey gsampey@danabrownassociates.com 5043452639 1836 Valence Street New Orleans, Louisiana 70115 United States Dana Brown dbrown@danabrownassociates.com 5043452639 1836 Valence Street New Orleans, Louisiana 70115 United States Service Classifications NAICS Codes Primary Yes NAICS Codes 541320 NAICS Title Landscape Architectural Services 541611 Administrative Management And General Management Consulting Services Product and Service Codes PSC PSC Name C211 Architect And Engineering- General: Landscaping, Interior Layout, And Designing C219 Architect And Engineering- General: Other R404 Support- Professional: Land Surveys-Cadastral (Non-Construction) Size Metrics IGT Size Metrics Annual Revenue (from all IGTs) (blank) Worldwide Annual Receipts (in accordance with 13 CFR 121) $750,000.00 Number of Employees (in accordance with 13 CFR 121) 13 Location Annual Receipts (in accordance with 13 CFR 121) $750,000.00 Number of Employees (in accordance with 13 CFR 121) 10 Industry-Specific Barrels Capacity (blank) Megawatt Hours (blank) Total Assets (blank) Electronic Data Interchange (EDI) Information This entity did not enter the EDI information Last updated by Aidan Ashe on May 09, 2024 at 03:02 PM DANA BROWN & ASSOCIATES, INC. Sep 25, 2024 01:33:24 PM GMThttps://sam.gov/entity/NZ4XYKJMJE26/coreData?status=null Page 3 of 4 Page 209 of 288 Disaster Response Yes, this entity appears in the disaster response registry. No, this entity does not require bonding to bid on contracts. Bonding Levels Dollars (blank) States Alabama Louisiana Mississippi Counties (blank) Metropolitan Statistical Areas (blank) Last updated by Aidan Ashe on May 09, 2024 at 03:02 PM DANA BROWN & ASSOCIATES, INC. Sep 25, 2024 01:33:24 PM GMThttps://sam.gov/entity/NZ4XYKJMJE26/coreData?status=null Page 4 of 4 Page 210 of 288 Page 211 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 2 CONCEPTUAL APPROACH AND METHODOLOGY GRANT DOCUMENTATION AND ADHERENCE Thompson has reviewed the Subaward Grant Agreement B2WQ- FSW1 for the RESTORE grant, including project purpose, project period, and compliance with federal provisions. Thompson has extensive project experience and a proven track record with RESTORE projects like this. Thompson has been selected for and worked on (or still working on) nine RESTORE Act projects in Alabama. All of these projects required Thompson to commit resources and staff in order to meet deadlines: Established over 100 years ago, the City of Fairhope has experienced extensive growth and land development extending beyond the limits of the original utopian single tax colony. As the City continues to grow, the City recognizes the need to develop a better understanding of the current condition and operation of the City’s overall stormwater management system. With a forward-thinking approach and a recent RESTORE Act grant to fund the project, the City desires to hire a consultant to develop a GIS Stormwater Infrastructure Inventory of all publicly and privately maintained drainage infrastructure and a repetitive loss assessment to help the City address and remedy potential losses. The City also desires the consultant to prepare an updated and applicable Stormwater Management BMP Manual to be used as a data management and planning tool for future development and maintenance of existing infrastructure. 3 ADEM Coastal Office & Mobile Field Office 3 Alabama State Port Authority RO-RO Facility 3 Canal Road Improvements E of SR-161 3 Gulf Coast Engineering Research Station 3 Gulf Coast Center for Ecotourism and Sustainability 3 Mobile County Blueway Development 3 Orange Beach Stormwater Master Plan 3 Bayou La Batre City Docks 3 Extension of Effluent Force Main from Bayou La Batre to WWTF If requested, Thompson will attend regular update meetings between the City and ADCNR and work closely with City staff to ensure RESTORE grant project requirements are met in a timely manner. PROJECT TIMELINE The project performance period has a deadline of December 21, 2028, in the Subaward Agreement. Despite this rather long schedule for completion of work, Thompson understands the City estimates a much shorter timeline for deliverables. Considering this, Thompson is prepared to assign multiple survey crews to the project for as long as it takes to complete as much survey as possible within the budget allocated for this task. Additionally, Thompson proposes to complete the other tasks concurrently with the survey, thus ensuring that the overall project can be completed within a 12-to-18-month period of performance. • Project Kickoff – Award Date + 2 weeks • Survey and GIS Data Collection – Award Date + 4 weeks to start, then 52 weeks to complete • Repetitive Flood Loss Assessment – Award Date + 4 weeks to start, then 6 months to complete • Stormwater Management BMP Update – Award Date + 4 weeks to start, then 9 months to complete FLOODING IN THE FRUIT & NUT DISTRICT Page 212 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 3 STRATEGIES TO ACHIEVE PROJECT OUTCOMES STORMWATER MAPPING As described in the RFQ, the major outcome of this project is the development of a comprehensive GIS inventory of the City’s existing stormwater infrastructure. The City desires to capture all existing stormwater infrastructure in a manner that can be used in guiding decisions about future development, including future infrastructure projects and stormwater resiliency planning. Within the City limits, there are 13+ defined watersheds, each draining to a unique creek, branch or gully. Additional watersheds may exist within the City’s overall planning jurisdiction, but the City has limited the project boundary to the City limits. The City has some existing data, but the extent of such data varies substantially by watershed. There is a large budget for the data collection and the City wants the selected consultant to gather as much information as possible within this budget. To ensure that the City is provided with as much information as possible, Thompson will work with key City staff to identify priority areas and to determine a work plan that ensures our survey crews are working as efficiently as possible. Data collection practices and requirements for our field teams will first need to be set by our GIS Leader, who will be working closely with the City’s GIS Supervisor to establish the City’s desired protocols for field collection, data management and mapping standards. This includes standardizing the desired attributes to be collected during survey and desired workflow for integration of the data into the City’s GIS platform. Thompson proposes to leverage several products in the ESRI ArcGIS System in order to streamline our workflow and create centralized data collection and delivery to the City. The workflow will consist of using ArcGIS Field Maps Mobile Application and syncing it to our high accuracy GPS units to provide survey grade GIS enabled data. The use of the technology will allow Thompson to use data provided by the City’s GIS Department and create one authoritative dataset with appropriate data schema that will be accessible by all field and office users within our team. Thompson will work with City’s GIS staff to create data schema. ArcGIS Field Maps gives data collectors the ability to attach pictures, videos and documents directly to the asset being inspected. The field maps workflow provides the benefit of allowing multiple users the opportunity to work on the same data at different times or simultaneously without the need to download data to hardware. Alternatively, Thompson may be given access to the City’s GIS data through ArcGIS Online collaboration in their GIS System or a copy of live data accessible within the city’s GIS. The data collected will feed directly into web maps and other GIS applications created using the dataset. This workflow enhances collaboration and allows for real time communication with those in the field performing data collection and office workers. Thompson also plans to use is the AEC Project Delivery Site for ArcGIS which gives our GIS personnel the ability to share GIS data in ArcGIS Online directly to City’s GIS staff by providing secure login on a site dedicated specially to this job. Using this platform will allow the City to track real-time progress and provide immediate feedback on data collection methods when needed. In addition, ESRI’s platform allows our engineers and stormwater planners to access and analyze real-time GIS data and start extracting data that may be needed for assessments or planning purposes without disruption to ongoing data collection efforts. Thompson’s robust Surveying Department is prepared to meet the challenging demands of expansive scope for data collection on this project. Thompson has a large inventory of state-of-the art survey equipment and a deep bench of survey crews to complete this project. We have three fully staffed Survey Groups, available to work on this project: Mobile – MS Gulf Coast Team, Baldwin – FL Panhandle Team and Specialty Survey Services Team. Between these three groups, Thompon has seven (7) survey crews and key project leadership staff housed in our Baldwin County offices to ensure the City success on the project. The equipment used by our survey teams includes fully integrated TRIMBLE equipment for better efficiency and accuracy. The latest technology improvements in GNSS data collection includes the release of the L5 channel/frequency. This new development allows the GNSS receivers to virtually work anywhere, even under tree canopy all while producing survey grade accuracies. Page 213 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 4 Thompson worked closely with the MBNEP to develop the Weeks Bay and Eastern Shore Watershed Management Plan’s. Thompson worked closely with community stakeholders to identify implementation projects, such as a comprehensive approach to stormwater mapping and management. RESILIENCY PLANNING Stormwater Management Manual Another desired outcome of this project is the development of an updated and standardized Stormwater Management Manual that can be referenced as a unifying document for use by all City departments and the Planning Commission in future development within the City of Fairhope. To better assist the City in requiring and incentivizing development projects to design and implement more resilient development practices, from high level regional impact considerations to site specific low impact design or green infrastructure facilities, a stand-alone Stormwater Management Manual would be beneficial. We propose to gather and update all of the City’s existing stormwater guidelines with the following objectives: • To illustrate how stormwater can be better managed by adopting modified land development approaches. • To provide clear, concise information about the strategy of employing stormwater management as a layer of distributed facilities that are complementary to the existing municipal drainage system. • To discuss the many advantages and benefits of managing stormwater closer to where rain falls rather than relying exclusively on catch basins and pipes (grey infrastructure), focusing specifically on reducing stormwater pollutant loads that are discharged into Mobile Bay and on reducing localized flood risk. • To illustrate different types of green infrastructure, appropriate applications, and typical construction. • To provide information on maintenance regimes required for each type of green infrastructure facility. Our subconsultant team member, Dana Brown & Associates, has become a proven leader in creating effective stormwater management plans for similar Gulf Coast communities and offers the City of Fairhope an opportunity to build upon lesson learned in those communities to make Fairhope’s manual more streamlined and relevant to municipal employees, engineers, landscape architects, architects, and developers. Repetitive Flood Loss Assessment The remaining desired outcome of this project is to assist the City with assessing known high-risk properties that may be subject to repetitive flood loss, and to develop general strategies to address and remedy potential future losses. Thompson Engineering’s H&H team will work closely with the City of Fairhope Floodplain Manager to identify such properties and assess applicable flood risk drivers (i.e., pluvial, fluvial, or storm surge) to determine potential solutions the City may employ to address flooding. Existing flood information and spatial data will be used to identify these flood risk drivers and develop strategies to reduce future losses. Mitigation strategies may include a list of recommended projects as well as enhancements to future development/stormwater regulations. Strategies affecting stormwater management within the City may also be included to the Stormwater Management Manual updates, with involvement and concurrence from all pertinent City Departments. Depending on the exact scope of the project, design needs and requirements for recommended projects may be documented for submittal to the City within a technical report detailing the repetitive loss assessment and stormwater management analysis. Repetitive loss assessment findings, recommended projects, BMPs and other strategies, as well as Stormwater Management Plan updates will be communicated with applicable stakeholders, organizations, and government agencies as directed by the City of Fairhope. Community Engagement Thompson proposes stakeholder outreach activities to include key members of the Fairhope community. Public meetings would be held to engage members of the community about the proposed Stormwater Management Manual and to solicit feedback and comments regarding any stormwater flooding and treatment concerns. The goal of any public meetings would be to facilitate an open forum for residents and stakeholders to provide input on any stormwater concerns and issues within their community. As required, our team will prepare maps and comment cards for use in the meeting to encourage conversations and gather public comments. Input from the public meeting will be used to identify areas of concern for flooding and for comparison to repetitive loss information and other available inundation data sources. Page 214 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 5 CHARLES WEBER, PE Project Director DUTIES: 3 Project Manager Support 3 Client Coordination BS/Civil Engineering, University of South Alabama Professional Engineer: AL #34057 Charles is the Baldwin County Engineering Team Leader located in our Orange Beach office with over 15 years of experience in the design and construction of civil 15 YEARS OF EXP ADAM McCULLOUGH ASSISTANT PROJECT MANAGER - DATA COLLECTION & GIS DUTIES: 3 Survey Technology 3 GIS Coordination AAS / Civil Engineering Technology Adam McCullough serves as a Project Manager and the Survey Technology Lead for Thompson Engineering. His 22 years of experience includes: recording plats, construction stakeouts, boundary, as-built, ALTA/ACSM and topographic surveys. Mr. McCullough has experience with the following Survey Equipment: Nikon, Sokkia, Topcon, Trimble Total Stations and Robotic Stations; Sokkia, Trimble and Topcon GPS Systems; SurveyPro, Carlson Surveyor+, Trimble Access Survey Software. Mr. McCullough also has completed training 22 YEARS OF EXP EXPERIENCE AND BACKGROUND STATEMENT OF REGISTRATION Thompson is registered to conduct business in the State of Alabama as a Professional Engineering Firm (License Engineering #ECA438, Land Survey #LSCA665). STATEMENT OF NAMES, DUTIES, AND QUALIFICATIONS OF KEY STAFF Our team is comprised of specialized engineering and support staff that posses the qualifications and experience to provide the City of Fairhope with comprehensive stormwater modeling services. Hand-picked due to their technical ability as well as knowledge of stormwater systems and the included watersheds, the team listed below is excited for the opportunity to provide these services to the Fairhope Community. Below and in the following pages we have provided the names, duties, and statements of qualifications of each of our key team members. This information is inclusive of their years of experience and educational background. MARSHALL HAYDEN, PE ASSISTANT PROJECT MANAGER - STORMWATER RESILIENCY PLAN DUTIES: 3 Hydraulic Modeling 3 Stormwater Mapping MS/Civil Engineering, University of South Alabama, 2018 BS/Civil Engineering, University of South Alabama, 2016 Professional Engineer: AL #39033 Marshall Hayden serves as the Hydraulic and Hydrologic Engineering Group Leader in Thompson Engineering’s Mobile, AL office. His primary responsibilities include hydraulic and hydrologic (H&H) analysis and design to support studies as well as design and preparation of construction specifications and plans for flood risk 10 YEARS OF EXP management , ecosystem restoration, coastal, transportation, civil, and structural engineering related projects. Mr. Hayden is proficient in the use of H&H and coastal modeling and design software including HEC-RAS, HEC-HMS, HEC-SSP, HEC-FDA, HEC- DSS, LifeSim, ArcGIS, RMC-RFA, FlowMaster, PondPack, StormCAD, and WaterGEMS. infrastructure projects in both the public and private industries. He has been involved in some level of permitting, design and construction of transportation improvement projects located in Baldwin County. 3 Staff Allocation 3 Budget Adherence Nick is a Transportation Design Project Manager, on our Baldwin County Engineering team located in our Daphne, NICK COMBS, PE PROJECT MANAGER & POINT OF CONTACT 4 YEARS OF EXP BS/ Civil Engineering, University of South Alabama, Professional Engineer: AL #52734 DUTIES: 3 Project Managagement 3 Team Coordination 3 Client Communication 3 Civil Engineering Support AL office. Nick’s engineering experience includes drainage, stormwater, roadway, stream restoration design, plan production, cost estimating, bid services, and construction inspection. through Geophysical Survey Systems, Inc. in the theory and practice of applying subsurface interface radar in engineering and geophysical investigations. 3 Civil Engineering Page 215 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 6 JANIC TERRY, PE, PLS QA/QC & STORMWATER SME DUTIES: 3 Deliverable Review 3 Technical Advisory 3 Quality Control & Assurance BS/Civil Engineering, University of Alabama, 1983 Professional Engineer: AL #17633 Prof. Land Surveyor: AL #17633 Mr. Terry has almost four decades of experience providing engineering and stormwater management to communities along the Gulf Coast and the State of Alabama. Mr. Terry has spent 2/3 of his career with the City of Mobile as Assistant City Engineer coordinating the City Engineering Department for street and drainage DANA BROWN PLA STORMWATER PLAN ASSEMBLY & PUBLIC ENGAGEMENT DUTIES: Stormwater Plan Assembly and Public Engagement Dana Brown has 42 years of experience as a landscape architect and planner, managing large projects with construction budgets over $9 million as well as small park projects with construction budgets as low as $100,000. Dana pioneered stormwater management in Louisiana beginning in 2004, writing new ordinances that require developers to implement green infrastructure. As the most experienced stormwater management design professional MLA, Harvard Graduate School of Design BLA, LSU Professional Landscape Architect: LA #B-360 Certified Planner, 021644 38 YEARS OF EXP BRAD BUSBY, PLS SURVEY DUTIES: Survey Services Through both education and experience, Mr. Busby is highly qualified in the surveying field. He has performed many types of surveys consisting of boundary, topographical, mortgage, as-built, ALTA/ACSM, site specific, DOT relocation and route surveys, subdivisions, GPS control surveys and USV (Un-manned Survey Vessel) hydrographic surveys. He has directed from one to seven survey crews; and is responsible for planning out surveys, including discussions BS, Geomatics, Troy State University BS, Environmental Science, Troy State University Professional Land Surveyor: AL #26951, FL, LA, MS, TX 26 YEARS OF EXP with clients, adjacent landowners and all others impacted. Mr. Busby researches deeds, R/W information, easements, and all other surveying documents needed to perform surveys. He is responsible for mobilizing all survey crews needed to complete the job within all standards and regulations required in each state the work is being performed.  VINCENT WALKER DATA COLLECTION & GIS LEAD DUTIES: 3 Database Management 3 Web Application Production BS/Geography (GIS) University of South Alabama MS/Instructional Design & Dev. University of South Alabama Vincent has worked in the field of GIS professionally for over 14 years with much of that experience in facilities, asset, and construction management at the University of South Alabama. Since joining Thompson Engineering, he has worked to centralize data (current and archival) collected by the survey and specialty survey services teams by creating web products hosted in ArcGIS Online (AGOL). In a previous position he collaborated with internal Project Managers and Department Heads as well as external 14 YEARS OF EXP engineering firms, and construction site superintendents to create and maintain a GIS System that was utilized in managing and maintaining daily operations in the Facilities Management Department. The system was also a vital piece in planning and managing a 5 Year, $25+ Million Underground Infrastructure Upgrade at the university. & Involvement in the state, Dana has designed tens of millions of dollars-worth of green infrastructure. She offers technical workshops on stormwater management to professional landscape architects, engineers, planners, and contractors, as well as lectures on the subject at Tulane University, University of New Orleans, Xavier University, and Louisiana State University. 42 YEARS OF EXP improvements, providing technical support for development permitting including review of CLOMR and LOMR submittals for development communities and city projects. Mr. Terry managed the Capital improvement projects,and coordinated with state and federal agencies. Page 216 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 7 STATEMENT OF PROFESSIONAL STANDING Our firm enjoys an outstanding reputation in the engineering field and is from time to time named in lawsuits. Any current or pending lawsuits will not affect Thompson’s ability to perform under this contract. No pending controversies exist with the Alabama Board of Licensure for Professional Engineers and Land Surveyors or with any other State agency. We are in good standing in all jurisdictions in which we conduct business. RICKY THAMES, PLS DATA COLLECTION & GIS LEAD DUTIES: Land Survey Ricky is a Land Surveyor located in our Daphne office with extensive experience working on surveying projects in Baldwin County. He has performed many types of surveys consisting of boundary, topographical, mortgage, as-built, ALTA/ACSM, site specific, DOT relocation and route surveys.28 YEARS OF EXP Professional Land Surveyor: AL #28264 ERIC JACKSON, PE CIVIL SUPPORT DUTIES: Stormwater Modeling Support & Civil Engineering Eric Jackson is a senior civil engineer experienced in the planning, permitting, design, construction and construction administration of civil infrastructure projects. Eric has experience managing many aspects of various infrastructure projects located across the Southeast. Mr. 12 YEARS OF EXP BS/ Civil Engineering, University of Alabama, 2009 Professional Engineer: AL #34844 KAYLA CAMP CIVIL SUPPORT - UTILITIES DUTIES: Stormwater Modeling Support Kayla is a Mechanical Engineer with experience includes utility design, pump stations, wet wells, drainage, and HDD design, plan production, cost estimates, bid services, and construction inspection. 3 YEARS OF EXP BS/Mechanical Engineering, University of South Alabama DONOVAN DUFFY, PE H&H SUPPORT DUTIES: Stormwater Modeling Support & Civil Engineering Donovan specializes in stormwater management and drainage design, including hydraulic impact analysis. He is also involved in many fields of civil engineering design including roads, drainage, sanitary sewer: collection, lift 10 YEARS OF EXP BS, Civil Engineering, LSU, 2013 MBA, University of New Orleans, 2015 CHRISTOPHER GRANT, PLA PUBLIC ENGAGEMENT DUTIES: Public Engagement & Involvement Christopher has nearly two decades of experience providing public engagement for municipal projects in Baldwin County. His passion for design is energized by the relationships he is able to develop with his clients. Christopher works collaboratively across design disciplines to ensure the built project meets and exceeds his clients’ expectations. BS/Landscape Architecture, Louisiana State University, 2005 Professional Landscape Architect: AL #809 19 YEARS OF EXP stations, force mains, and treatment systems, water treatment and distribution networks, environmental and recreation. Jackson was previously oversaw engineering activities for the Rowe Engineering, primarily the planning and design of grading, drainage, water distribution and sewer collection plans. Page 217 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 8 Thompson Engineering is has three office locations with 30+ staff working in Baldwin County on a daily basis. Nearly every service for this project will be performed from our Daphne, Spanish Fort, and Orange Beach offices with support from our Mobile offices and assistance from Dana Brown & Associates New Orleans office. Our Project Manager is located approximately: 3 5 miles from the project location 3 can be on-site within 15 minutes should his assistance be required to mitigate challenges STATEMENT OF SOUND FISCAL BASIS Thompson Engineering (Thompson) is an employee-owned company operating on a sound financial basis since 1953. STATEMENT OF WORK LOCATION LIST OF OTHER QUALIFIED PERSONNEL Should additional staffing resources be needed to support this project, our team has additional personnel with the appropriate level of experience necessary to meet the project requirements. Specifically we would like to mention: • Suzanne Sweetster, CPESC - Public Engagement & Stormwater Management • Eric Jackson, PE, Snezana Dragosavjvic, & Kelly Rosson - Civil & Stormwater Support • Billy Roberts, Brett Phillips, Ken Maston, & Nate Swaim - Survey Party Cheifs located in Baldwin County • 30+ additional professional staff in Baldwin County ready to serve the City of Fairhope. STATEMENT OF AVAILABILITY AND ADEQUACY The Thompson Team has the breadth and depth of resources to support this project in a timely manner. This is evidenced by the number of our team members bringing relevant, recent, and local experience and expertise. We have the resources to provide qualified personnel in any discipline needed to complete your projects on time and within budget utilizing our local staff. Thompson have over 570 personnel with 250+ of these employees based/living in Alabama. Our diversified expertise enables us to provide a variety of services including environmental consulting, preliminary design and cost estimating, final design, and construction administration for any type of project. A breakdown of our personnel by discipline is shown to the left. We are confident of the availability of personnel with the required disciplines to accomplish the tasks awarded through this contract. Our proposed project team is staffed with individuals who have previous experience similar to the scope of work for this project. The Thompson team will bring the necessary resources to ensure schedules are met and the required expertise is utilized to complete projects in an efficient and timely manner. Discipline No. Architect 7 Biologist 11 CADD Technician 21 Civil Engineer 13 Construction Inspector 210 Construction Manager 20 Cost Engineer / Estimator 3 Electrical Engineer 4 Environmental Engineer 3 Environmental Scientist 11 Geotechnical Engineer / Foundation 12 GIS Specialist 4 Geologist 6 Hydraulic Engineer 4 Interior Designer 1 Registered Land Surveyor 18 Landscape Architect 3 Mechanical Engineer 2 Project Manager 18 Safety / Occupation Health Engineer 2 Scheduler 3 Structural Engineer 13 Transportation Engineer 23 Support Staff 100+ Page 218 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 9 EXPERIENCE WITH SERVICES OF A SIMILAR NATURE Our team is experienced in providing stormwater management, stormwater management plans, GIS, survey, H&H modeling and public engagement. Below we have provided some of our most relevant projects. PROJECT NAME, LOCATION, & CLIENT PROJECT DESCRIPTION PROJECT RELEVANCE FLYING CREEK NATURE PRESERVE MASTER PLAN FAIRHOPE, AL REFERENCE: City of Fairhope DATES: Ongoing Thompson Engineering, together with our partner, Watershed, was selected to create a Master Plan aligned with the City’s vision for this unique property. Thompson Engineering served as the Landscape Architect and Engineers of Record, leading all phases of design and document development. Watershed served as the Architect of Record. Thompson and the project team lead an extensive public engagement process conducting meetings to receive feedback from the local residents and key stakeholders to develop the overall program and goals for the project. 3 CITY OF FAIRHOPE PROJECT 3 PLANNING PROJECT 3 FAIRHOPE WATERSHEDS 3 UTILITY COORDINATION SIMILAR KEY STAFF: C. Weber, C. Grant, K. Camp, N. Combs, UNITI FIBER – ATT TAMPA POLYGON 3 TAMPA, FL REFERENCE: UNITI Fiber DATES: 2020 - 2022 Thompson Engineering provided surveying, mapping and utility permitting for 298 miles of new fiber build through Sarasota and Tampa Florida. Thompson coordinated the proposed fiber route with Uniti Fiber then deployed multiple survey crews to locate all visible utilities within the limits of the corridor. Thompson worked closely with the local municipalities in requesting and working with their GIS data to help with mapping. Once all the survey data was compiled for each individual route Thompson put the permit package together and submitted to the governing ROW jurisdiction. Thompson tracked the progress of the project through ArcGIS field maps by having the ability to change route status to each predetermined stage of the permit. 3 SURVEY 3 GIS MAPPING 3 UTILITY COORDINATION SIMILAR KEY STAFF: A. McCullough(PM), V. Walker, R. Thames, E. Jackson, D. Duffy, K. Rosson LOCAL EXPERIENCE Thompson Engineering has offices in Mobile, Daphne, Spanish Fort, and Orange Beach and since 2001, our team has completed more than 50 projects for the City of Fairhope, as well as having worked as a subconsultant for the City. These projects have encompassed a wide range of services including Architectural Design, Civil Engineering, Environmental Consulting and Permitting, Structural Engineering, and Construction Materials Testing Services. Below we have provided a sampling of just some of the projects we have successfully delivered for the City of Fairhope: • Flying Creek Nature Preserve• Refurbish Wells #2 and #9 for the Water Department• Planter’s Pointe Lift Station• Pump Station and Force Main Improvements• Fairhope Public Utilities, New Wastewater Treatment Plant• Fairhope Water Reclamation Facility • Multiple Subdivision Drainage Reviews and Designs• Creek Restoration Project• NWF Grant Assistance• Low Impact Design Allowances• Professional Services for Painting Water Towers • Fairhope Radio Tower• Fairhope Pier• Fairhope K-1 and NEST Learning Campus• Fairhope Public Library• Fairhope Recreation Center and Pool• Fairhope Skate Park• Fairhope Football Fields• Fairhope Tennis Club• Various Sidewalk and Paving Improvement Projects• Hazardous Materials Surveys• Development of the City’s Comprehensive Plan• ATRIP Bridge and Roadway Improvements Projects Throughout our more than two decades working in and with Fairhope, Thompson has developed an in-depth working knowledge of local expectations, specification, and standards used by the City and local utilities. Page 219 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 10 PROJECT NAME, LOCATION, & CLIENT PROJECT DESCRIPTION PROJECT RELEVANCE BEULAH HEIGHTS STORMWATER STUDY CITY OF FOLEY, AL REFERENCE: City of Foley Sustainability & Natural Resources Department DATES: 2023 Thompson developed a stormwater management plan for the Beulah Heights community within the Wolf Creek watershed. The study focused largely on the developed areas of the watershed and is part of a larger ongoing effort by the City of Foley and other stakeholders to improve community resilience to future flooding events. The development of the plan included community engagement through a series of public and stakeholder meetings to document and assess the community risks to flooding. GIS-level data was gathered for all major drainage conveyance systems in the community and incorporated into a hydrologic and hydraulic study used to analyze adequacy of existing stormwater systems and make recommendations for improvements. At the request of the City, the plan provided a list of priority projects needed to address the most vulnerable and failing areas in the community. 3 STORMWATER MANAGEMENT PLAN 3 PUBLIC INVOLVEMENT SIMILAR KEY STAFF: C. Weber (PD), N. Combs GREEN INFRASTRUCTURE TOOLKIT & MAINTENANCE TOOLKIT NEW ORLEANS, LA REFERENCE: City of New Orleans DATES: 2017 Dana Brown & Associates was hired to work with the City of New Orleans and project engineers to develop a city-wide set of green infrastructure construction details that will serve as a template for design professionals to utilize when designing green infrastructure facilities on projects throughout New Orleans. It is the City’s intent to create a more sustainable and resilient city by utilizing a number of stormwater management facilities that will reduce and filter pollutants from runoff during regularly occurring storm events. These green infrastructure facilities promote infiltration and reduce localized flooding. The Toolkit includes a guidance document for each of the facility types, construction documents and specifications, as well as a stormwater calculator. These tools are to be used as a starting point for designers so that they can then alter them to meet site specific requirements. The stormwater calculator and details for a more efficient review process by the City, as there is a standardized form to be filled out and reviewed. 3 STORMWATER MANAGEMENT 3 MAINTENANCE 3 PLAN ASSEMBLY 3 PUBLIC INVOLVEMENT SIMILAR KEY STAFF: D. Brown (PM) CITY OF MOBILE STORMWATER PLAN MOBILE, AL REFERENCE: City of Mobile DATES: 2023 Janic Terry served as the City of Mobile Project Manager and Assistant City Engineer and Rickey Thames served as the survey team lead for the City of Mobiles Stormwater Plan. Janic and Ricky can bring insights to the City of Fairhope from both sides of the project including lessons learned and challenge mitigation. 3 STORMWATER PLAN 3 STORMWATER MANAGEMENT 3 DATA COLLECTION 3 SURVEY 3 LOCAL PROJECT SIMILAR KEY STAFF: R. Thames (Lead Surveyor with previous firm) & J. Terry (City of Mobile Project Manager) MONTZ DRAINAGE MASTER PLAN UPDATE DESTREHAN, LA REFERENCE: St. Charles Parish DATES: 2019 Our team analyzed the area by converting previously prepared stormwater modeling using Hydrologic Engineering Center Hydrologic Model System (HEC-HMS) and Hydrologic Engineering Center River Analysis System (HEC-RAS) to Stormwater Management Modeling (SWMM). The program computed the rate and volume of runoff from a specified rainfall event and calculates the natural water surface elevations. Our team used this program to complete a Hydrologic and Hydraulics (H&H) Study. The major canals and pump stations were modeled for the Montz area of St. Charles Parish. The 10, 25, 50 and 100-year storm events were analyzed. Flood prone areas were identified, and drainage improvements modeled to see the potential benefits of the project. The goal was to reduce water surface elevations and improve flow. Potential projects were ranked in order of priority and preliminary construction costs were estimated. The data was compiled in a Master Plan along with potential funding sources and presented to the Council and the public. 3 STORMWATER MODELING 3 MASTER PLANNING 3 COASTAL ZONE SIMILAR KEY STAFF: D. Duffy (PM) Page 220 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 11 PROJECT NAME, LOCATION, & CLIENT PROJECT DESCRIPTION PROJECT RELEVANCE LOW IMPACT DEVELOPMENT GUIDEBOOK & PROGRAM ST. TAMMANY PARISH, LA REFERENCE: St. Tammany Parish DATES: 2021 - 2022 DBA was tasked with creating St. Tammany Parish’s first-ever Low Impact Development program, with a goal of integrating the Parish’s natural features and effective green infrastructure to promote stormwater best management practices. The fast-growing Parish recently attempted to curb residential development due to strains on water and sewerage utilities, along with flooding after heavy rainfall. After reviewing the parish’s existing ordinances related to construction developments, DBA provided recommendations to amend existing codes and ordinances that would support low impact development. The goals include: increase water quality within the Lake Pontchartrain Basin, and reduce flooding caused by the increased runoff associated with development. 3 STORMWATER PLAN 3 STORMWATER MANAGEMENT 3 DATA COLLECTION 3 SURVEY 3 UTILITY COORDINATION SIMILAR KEY STAFF: D. Brown (PM) SYLVIA ESTATES PUMP STATION JEFFERSON PARISH, LA REFERENCE: St. Bernard Parish Public Works Department DATES: Ongoing Our team is currently preparing the Design and Construction Documents for a new 500 CFS drainage pump station in St. Bernard Parish. The pump station will include three 54” vertical propeller axial flow pumps with diesel engines. The engines and electrical control systems will be housed in a steel building structure which will also include a crane system for removing and servicing the engines. A 60’ x 80’ intake basin will be constructed along the 40 Arpent Canal and a 50’ x 75’ discharge basin will be constructed in the marsh area on the opposite side of the levee system. Both basins will utilize a steel sheet pile wall system and the discharge basin will include a concrete bottom slab. 3 STORMWATER MODELING 3 GULF COAST PROJECT SIMILAR KEY STAFF: D. Duffy (PM) ST. BERNARD MASTER DRAINAGE PLAN ST. BERNARD PARISH, LA REFERENCE: St. Bernard Parish Public Works Department DATES: 2022 During the first phase of the project, maps were prepared to identify flood prone areas, repetitive loss areas, and areas which have flooded in the past based on information provided by the Parish Floodplain Administrator. The second phase of the project included hydraulic modeling. Subdividing the watersheds of the study area, determining reaches, and computing times of concentration was included for analysis. The drainage system was analyzed for existing conditions for the 25 and 100-year storm events. The evaluation addressed the major canals and outfalls. Maximum stage and flow rates were shown for major intersections, major crossings, and other significant locations. 3 STORMWATER MODELING 3 GULF COAST PROJECT SIMILAR KEY STAFF: D. Duffy (PM) MBNEPLOWER FISH RIVER RESTORATION BALDWIN COUNTY, AL REFERENCE: MBNEP DATES: 2022 This project involved the engineering, design and construction related activities for up to 1,650 linear feet of stabilized and restored stream on an unnamed tributary to Fish River (locally known as Spring Branch) in the community of Marlow. Thompson worked with MBNEP to improve hydrology in the Lower Fish River Watershed to improve water quality entering Weeks Bay, reduce sediment and nutrient loads entering Weeks Bay, and to improve biological conditions of wetlands and riparian buffers of priority headwater tributaries in the Lower Fish River Watershed. In addition to reducing sediment loads, stabilization of an approximately 20’ deep headcut was a major focus for this project. 3 ENGINEERING DESIGN 3 CONSTRUCTION ADMIN 3 MODELING 3 ALTERNATIVE EVALUATION 3 ENVIRONMENTAL 3 TOPOGRAPHIC SURVEY SIMILAR KEY STAFF: N. Combs, K. Camp EMERGENCY / DRAINAGE REPAIR SITES BALDWIN COUNTY, AL REFERENCE: Baldwin County Highway Department DATES: 2022-2023 The Baldwin County Highway Department hired Thompson Engineering to perform hydraulic analysis and design of emergency drainage repairs needed at 9 highway crossings throughout Baldwin County, resulting from flooding damage during Hurricane Sally. Thompson performed topographic and stream surveys and hydraulic analyses to adequately size multiple box culverts, roadway pipes and ditches to accommodate future flooding events. The hydraulic analyses required field inspections and reviews of flooding history in order to determine recommended improvements. 3 SURVEY 3 GEOTECHNICAL 3 HYDRAULIC 3 MODELING 3 ENGINEERING DESIGN 3 PERMITTING SIMILAR KEY STAFF: C. Weber (PM), N.Combs, R. Thames Page 221 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 12 EXPERIENCE CONDUCTING COMMUNITY ENGAGEMENT & OUTREACH Our team has provided community outreach and engagement for multiple municipal clients. This experience includes public meetings, design charrettes, electronic surveys, paper surveys, and comment cards etc. Our team is well equipped to provide the City of Fairhope the needed community engagement services and support to provide the community with a comprehensive and effective stormwater management plan. Most recently, Thompson worked closely with the City of Fairhope to conduct a comprehensive survey and stakeholder/ steering committee engagement process for the Flying Creek Nature Preserve project. This type of engagement process allows for community input and buy-in, while developing a program focused around the needs of the local citizens. PROJECT NAME, LOCATION, & CLIENT PROJECT DESCRIPTION PROJECT RELEVANCE CITY OF FOLEY MICHIGAN AVE RETENTION POND FOLEY, AL REFERENCE: City of Foley Sustainability & Natural Resources Department DATES: Ongoing Thompson Engineering is currently under contract with the City of Foley to complete improvements to the Michigan Ave Regional Detention Pond, a priority project identified within the Buelah Heights Stormwater Study. The proposed improvements to the existing pond include maintenance and improvements to restore functionality and improve capacity. Using a combination of hydraulic and stormwater modeling, Thompson Engineering is investigating alternatives to increase pond capacity and infiltration, improve outlet works efficiency, and improve maintenance requirements and water quality with the addition of a sediment forebay. 3 SURVEY 3 GEOTECHNICAL 3 HYDRAULIC MODELING 3 ENGINEERING DESIGN 3 PERMITTING SIMILAR KEY STAFF: C. Weber (PM), N.Combs, R. Thames, M. Hayden UNIVERSITY OF SOUTH ALABAMA STORMWATER PLAN MOBILE, AL REFERENCE: USA - Buckley Kelley DATES: 02/2015-06/2015 As GIS Specialist at the University of South Alabama, Vincent collected and coordinated collection teams, and was solely responsible for creating a GIS database of the University’s Stormwater as part of the University kick off for its underground infrastructure study. Over the course of three months (February 2015-April 2015) he coordinated daily with cross-functional teams that surveyed approximately 1,200 storm structures on the campus. Vincent personally conducted the collection of survey grade data of each storm structure and produced GIS data. This data was also shared with an Engineering Firm in Montgomery to produce a stormwater module for the campus. Additionally, he coordinated with Smith Industrial Services Inc. to perform cleaning of obstructed structures so that proper inspection could occur. 3 STORMWATER PLAN 3 STORMWATER MANAGEMENT 3 GIS 3 DATA COLLECTION SIMILAR KEY STAFF: V. Walker (GIS Project Manager as a part of USA Staff) PANAMA CANAL INTEGRATED WATER RESOURCE MANAGEMENT STUDY PANAMA REFERENCE: USACE DATES: 2021 - 2022 Marshall Hayden provided the integrated water resource study to assess water supply and loss mitigation alternatives for the Panama Canal Authority. Serving as Lead Geospatial Engineer he was responsible for processing, managing, and disseminating all study spatial data for an integrated team of 50+ personnel including subject matter expert engineers and leadership across the U.S. Army Corps of Engineers and the Panama Canal Authority. Additionally, he served as an H&H Team Member responsible for reservoir sedimentation and storage capacity analyses, water supply measure development and design, and hydrologic data analysis. 3 GEOSPATIAL INFORMATION GATHERING SIMILAR KEY STAFF: M. Hayden (Geospatial Lead for the USACE Mobile District) SIMILAR PROJECT REFERENCES BEULAH HEIGHTS STORMWATER STUDY REFERENCE: Leslie Gahagan, Sustainability & Natural Resources Director, 251.923.4267 MONTZ DRAINAGE MASTER PLAN UPDATE REFERENCE: St. Charles Parish Mr. Donald Edwards, Project Manager, 985.783.5100 Page 222 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 13 PROJECT TEAM/LEVEL OF PARTICIPATION KEY TEAM MEMBERS Below we have provided a table with out proposed Key team members, their roles leading main project tasks and the percentage of time each is expected to commit. NAME & ROLE % OF TIME COMMITMENT CHARLES WEBER, PE - Project Director 20% JANIC TERRY, PE, PLS - QA/QC 20% NICK COMBS, PE - Project Manager & POC 70% ADAM McCULLOUGH - Asst. Project Manger - Data Collection & GIS 60% MARSHALL HAYDEN, PE - Asst. Project Manger - Stormwater Resiliency Plan 70% VINCENT WALKER - GIS Lead 70% BRAD BUSBY, PLS - Survey Lead 50% RICKEY THAMES, PLS - Survey 50% JOHNNY HOLLEY, PLS - Survey 70% DONOVAN DUFFY, PE - H&H Support 30% NICK COMBS, PE - Civil Support 30% KAYLA CAMP - Civil Support 20% DANA BROWN, RLA - Stormwater Plan & Public Engagement DB&A 60% CHRISTOPHER GRANT, PLS - Green Infrastructure & Public Engagement 20% ORGANIZATIONAL CHART MINORITY AND WOMEN’S BUSINESS ENTERPRISES Thompson has partnered with WBE Dana Brown and Associates Inc due to their outstanding reputation and experience with stormwater planning and public engagement. For over fifteen years DBA has been a proven leader in green infrastructure design and construction administration, as well as in educating professionals and the public. As a result, DBA’s staff is one of the most knowledgeable and experienced at creating effective stormwater management systems in South Louisiana, particularly as retrofits in urbanized areas and in concert with roadway improvements. DBA has designed and managed the implementation of over 40 acres of green infrastructure that manages roughly 770,000 cubic feet of stormwater runoff. DBA is a certified Disadvantaged Women’s Business Enterprise (WBE), SEDBE, SBA WOSB, SLDBE, and HANO DWBE. DBA is also certified through the Louisiana Economic Development Department’s Hudson Initiative. We have provided an organizational chart to the left that details our project teams structure and decision making hierarchy, lines of communication, each members role, and percentage of availability for this project. DB&A - DANA BROWN & ASSOCIATES, INC DONOVAN DUFFY, PE - 30% NICK COMBS, PE - 30% KAYLA CAMP - 70% CIVIL SUPPORT CHRISTOPHER GRANT, PLA - 20% DANA BROWN - DB&A - 40% PUBLIC ENGAGEMENT RICKEY THAMES, PLS - Lead- 70% BRAD BUSBY, PLS - 50% JOHNNY HOLLEY, PLS - 50% +57 Additional Staff SURVEY 20% - CHARLES WEBER, PE PROJECT DIRECTOR 20% - JANIC TERRY, PE, PLS QA/QC 70% - MARSHALL HAYDEN, PE ASSISTANT PROJECT MANAGER STORMWATER RESILIENCY PLAN DANA BROWN - DB&A - 40% +12 Additional Staff STORMWATER MANAGEMENT MANUAL 60% - ADAM McCULLOUGH ASSISTANT PROJECT MANAGER DATA COLLECTION & GIS VINCENT WALKER - Lead - 70% GIS 70% - NICK COMBS, PE PROJECT MANAGER & POC Page 223 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 14 EXPERIENCE FROM FEDERAL FUNDING Much of our municipal work has been funded through a variety of federal sources, including the RESTORE program. In the past 10 years, Thompson has managed more than $173 million worth of federal funds for various projects throughout the Gulf Coast states. We are very experienced with the compliance and audit requirements for federally-funded programs. Again, we consistently do the right things for the right reasons and have never had an instance where a responsible Federal/State agency questioned or refused to fund a project expenditure under a contract for which Thompson was responsible. For years, Thompson has provided engineering and construction services in the Federal Government arena that involves a variety of federal funding sources such as CDBG, MDA, FEMA, NADA, DOD, SAG, and FHWA. Thompson has been involved with federally funded projects in Biloxi, Ocean Springs, Jackson County (Utility Authority), Jackson, Meridian, and Mobile through FEMA, the State Revolving Fund (SRF) program, USEPA Special Appropriations Grants (SAG), CDBG, Coastal Impact Assistance Grants (CIAP) and Section 592 (Mississippi) Water Resources Development Act (WRDA) grants. In total, our personnel have completed approximately 35 projects with the Alabama and Mississippi SRF program. Our staff has also completed, in the past 10 years, more than 100 sewer line rehabilitation projects for the Mobile Area Water and Sewer System (MAWSS), which include water and sewer elements, with CDBG, WRDA, SAG, and CIAP funding. Some of our other clients include: the AL, MS, TN, GA, and FL DOT’s; US Army Corps of Engineers, Vicksburg and Mobile Districts; Mississippi and Alabama Army National Guard; Housing Boards (HUD); US Army; and the US Navy. We have included a matrix on the following page highlighting examples of our federally funded project experience and identified federal funds that are known. CLIENT / PROJECT / LOCATION PROGRAM FEDERAL FUNDS PROJECT ACTIVITIES Mobile County Commission Mobile River Delta Marina Additional Improvements, Creola, AL CIAP Approx. $1.8 M Grant writing, master planning and design for marina and Mobile County Commission, City of Prichard Street Resurfacing CDBG $280k Design and construction oversight. Mobile County Commission, City of Chickasaw Street Resurfacing CDBG $400k Design and construction oversight. City of Chickasaw, Chickasaw Sidewalks CDBG $75k Design and construction oversight. Mobile County Commission, Citronelle, Grand Bay and Tillman’s Corner Senior Citizen Centers CDBG $500K - $800k each Architecture, interior design, space planning, civil engineering, and structural engineering. Mobile Housing Board, Orange Grove Homes Renovations CDBG / HUD $13M Program development, architecture, engineering design, interior design and space planning, finish selection, construction contract administration. Mobile Housing Board, Hampton Park Housing Development CDBG / HUD $3.2M Program development, architecture, engineering design, interior design and space planning, finish selection, construction contract administration. Mobile Housing Board, Church Street East Hope VI Housing CDBG / HUD $1.1M Program development, architecture, survey, geotechnical, engineering design, interior design and space planning, finish selection, construction contract administration. Mobile Bay National Estuary Program, D’Olive Creek, Tiawasee Creek, and Joe’s Branch Watershed Management Plan, Baldwin County, AL USEPA: CWA Section 319 $45k Project management; data compilation, evaluation, and synthesis; watershed characterization; wetlands assessment; stream geomorphologic and erosion assessments; environmental restoration and mitigation; conceptual engineering; feasibility evaluation; strategic financing; public outreach; and preparation of grant documents. Mobile Bay National Estuary Program, Demonstration of Regenerative Step Pool Storm Conveyance for Restoration of Joe’s Branch, Baldwin County, AL USEPA: CWA Section 319 $645k (grant applied for) Preliminary concept design and budgetary cost estimate, planning and coordination with stakeholders, preparation of grant application. City of Pass Christian, Harbor Expansion and Harbormaster Building, Pass Christian, MS CDBG / CIAP $28 M Planning / conceptual design for boat launch / public access facility; Geotechnical investigation; Permitting; Landside and marine drilling; Laboratory soils testing; Civil engineering; Drainage design; Geotechnical engineering; electrical and lighting; Construction support services Page 224 of 288 PROFESSIONAL ENGINEERING, SURVEY, & GIS SERVICES | 15 In the past 10 years, Thompson has managed more than $173 MILLION WORTH OF FEDERAL FUNDS for various projects throughout the Gulf Coast states. CLIENT / PROJECT / LOCATION PROGRAM FEDERAL FUNDS PROJECT ACTIVITIES City of Ocean Springs Front Beach Drainage Project Ocean Springs, MS CIAP $.25 M Engineering design for drainage improvements. City of Biloxi Infrastructure Repair, Biloxi, MS (RDN3)FEMA $19M Survey, geotechnical engineering, and engineering design for roadway replacement. City of Biloxi Infrastructure Repair, Biloxi, MS (DIV1/DIV2)FEMA $19M Survey, geotechnical engineering, and engineering design for roadway replacement. Harrison County Utility Authority, S-19B South Woolmarket Transmission Mains and Pump Stations Gulfport, MS CDBG $3.5M Construction Costs Surveying, geotechnical, engineering design, environmental permitting, construction inspection, construction management, and contract administration. City of Meridian Bridge Design. Meridian, MS MDOT money through initiation of ARRA funds $2.5M Engineering design, construction engineering inspection, and contract administration. Jackson County Utility Authority Vancleave Laboratory, Vancleave, MS SRF Program $917K Engineering design and construction support services. City of Biloxi Maritime Museum, Biloxi, MS FEMA $7M Geotechnical investigation for waterfront museum. US Navy, Design/Build Improvements, Camp Keller, MS DOD $16M Architecture, surveying, geotechnical, engineering design, landscape architecture, LEED documentation, permitting, and contract administration. MDOT-6th District Hurricane Katrina Debris Removal for 8 Counties in Mississippi FEMA $2MM MDOT’s designee in managing contractors, equipment inspection and measured containers, monitored debris removal and disposal sites, compiled and verified field data for FEMA, contract administration, traffic control and lane closure coordination with MDOT. Sand Island Lighthouse Emergency Stabilization Repairs, Dauphin Island, AL FEMA $1.17M Coastal, marine, geotechnical engineering; historic preservation; historic masonry consulting; and construction inspection and administration. ALDOT, Garvee Bond Issue - County Bridge Replacement, Statewide, AL FHWA $6.25M Project management, engineering design, surveys, ROW services, bid documentation, and construction engineering inspection. Calhoun County Highway Department Evacuation Route Bridge and Roadway Design, Calhoun County, AL FEMA $10M Engineering design, environmental assessments, and construction management. Baldwin County Commission Robertsdale BRATS Facility Renovations and Fairhope Transportation Hub, Fairhope, AL ARRA $700K Renovation design, site design, surveying, geotechnical, construction administration, ARRA reporting compliance, Davis-Bacon Wage Rate compliance. Page 225 of 288 Page 226 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2025-791 FROM: Jeff Montgomery SUBJECT: The Director of Information Technology, Jeff Montgomery, is requesting to procure one (1) electric vehicle for the I.T. Department to replace the van that they will be transferring to the Public Works Department. AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: To approve the award of Bid No. 25-002 for (1) New Ford Mustang Mach E Electric Vehicle or Equivalent to Buster Miles Ford for not-to-exceed cost of $37,544.50, including delivery. BACKGROUND INFORMATION: A bid was issued on October 18, 2024, posted to the City of Fairhope's website, and published in the Gulf Coast Media. Two (2) responsive bids were received at the bid opening on November 6, 2024 at 2:00 p.m. Donohoo Chevrolet, LLC provided the low bid for an equivalent Chevrolet Equinox EV LT. The low bid cost is: 2025 Chevrolet Equinox EV LT $37,016.50 Delivery Fee $528.00 Total Cost: $37,544.50 The Director of Information Technology recommends the award be made to Donohoo Chevrolet, LLC. Their bid response price for the electric vehicle was Thirty-Seven Thousand Sixteen Dollars and Fifty Cents ($37,544.50). The Van that the IT Department currently uses will be given to the Building Maintenance Department and replaced with this electric vehicle. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001160- 50470 IT - Vehicles & Equip $42,000.00 $37,544.50 $4,455.50 Page 227 of 288 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 228 of 288 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure (1) New Ford Mustang Mach E Electric Vehicle or Equivalent (Bid No. 25-002) for the I. T. Department at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Buster Miles Ford $39,335.00 Donohoo Chevrolet, LLC $37,554.50 [3] After evaluating the bids with required specifications, (1) New Ford Mustang Mach E Electric Vehicle or Equivalent (Bid No. 25-002) for the I. T. Department for a cost not-to-exceed of $37,544.50. DULY ADOPTED THIS 21ST DAY OF NOVEMBER, 2024 ______________________________ Jack Burrell, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 229 of 288 Page 230 of 288 Page 231 of 288 Page 232 of 288 Page 233 of 288 Page 234 of 288 Page 235 of 288 Page 236 of 288 Page 237 of 288 Page 238 of 288 Page 239 of 288 Page 240 of 288 Page 241 of 288 Page 242 of 288 Page 243 of 288 Page 244 of 288 Page 245 of 288 Page 246 of 288 Page 247 of 288 Page 248 of 288 Page 249 of 288 Page 250 of 288 Page 251 of 288 Page 252 of 288 Page 253 of 288 Page 254 of 288 Page 255 of 288 Page 256 of 288 Page 257 of 288 Page 258 of 288 Page 259 of 288 Page 260 of 288 Page 261 of 288 Page 262 of 288 Page 263 of 288 Page 264 of 288 Page 265 of 288 Page 266 of 288 Page 267 of 288 Page 268 of 288 Page 269 of 288 Page 270 of 288 Page 271 of 288 Page 272 of 288 Page 273 of 288 Page 274 of 288 Page 275 of 288 Page 276 of 288 Page 277 of 288 Page 278 of 288 Page 279 of 288 Page 280 of 288 Page 281 of 288 PRF 1 Electric Vehicle - 2 Final Audit Report 2024-11-08 Created:2024-11-08 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAdZYeiLPEooSCTVaXQMXcoYOfE28gKc2m "PRF 1 Electric Vehicle - 2" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2024-11-08 - 3:34:32 PM GMT Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2024-11-08 - 3:34:56 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2024-11-08 - 4:26:41 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2024-11-08 - 4:27:31 PM GMT - Time Source: server Agreement completed. 2024-11-08 - 4:27:31 PM GMT Page 282 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-755 FROM: George Ladd , PUBLIC WORKS DIRECTOR SUBJECT: The Director of Public Works, George Ladd, is requesting to procure a qualified contractor to perform tree removal services on annual contract throughout the City. AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: To approve to reject all bids for Bid No. 24-065 Citywide Tree Removal Annual Contract for Public Works Department and authorize to rebid. BACKGROUND INFORMATION: A service bid was issued on September 6, 2024, posted to the City of Fairhope's website, and published in Gulf Coast Media. One (1) responsive bid and one (1) non- responsible bid were received at the bid opening on October 16, 2024 at 2:00 p.m. The recommendation by the Director of Public Works is to reject all bids due to only receiving one (1) responsive, responsible bid, and authorize the re-bid of the contract under Code of Alabama 1975, Section 41-16-57(d). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001360- 50360 Landscape - General Maint. $TBD $TBD $TBD GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Page 283 of 288 Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 284 of 288 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council to reject all bids (Bid No. 24-065) to procure Citywide Tree Removal Annual Contract for Public Works; and authorize the re-bid under Code of Alabama 1975, Section 41-16-57(d). ADOPTED ON THIS 21ST DAY OF NOVEMBER, 2024 ____________________________ Jack Burrell, Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 285 of 288 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2025-796 FROM:Lisa Hanks, CITY CLERK Stephanie Hollinghead, Chief SUBJECT:Restaurant Liquor License by Stephanie Rabalais for 51 LLC d/b/a Kingfisher Seafood Restaurant, located 805 South Mobile Street, Fairhope, Alabama 36532. AGENDA DATE: November 21, 2024 RECOMMENDED ACTION: Approve the Restaurant Liquor License by Stephanie Rabalais for 51 LLC d/b/a Kingfisher Seafood Restaurant, located 805 South Mobile Street, Fairhope, Alabama 36532. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 286 of 288 CITY OF FAIRHOPE P.O. ORA WER 429 FAIRHOPE, AL 36S33 251/928-2136 Revised 09/2013 ALCOHOLIC BEVERAGE LICENSE APPPLICATION PLEASE PRINT We hereby apply for a license to sell Alcoholic Beverages in the City of Fairhope or its Police Jurisdiction . We agree to abide by all applicable Ordinances of the City , or any amendments to same , and to promptly furnish all reports required by the City . , 5 . -;r + i_ {2Lthe.,kH5- APPUCANrs NAME / L-L0r.)· .tpv 1c1n1& SSN# ______ ....L....J...__._._ AGt __ DATE OF BIRTH >LPLACE OF BIRTH G th.""V'\ iZ V ,.;t,:, u -- MAILING ADDRESS 1515 :1e (ft,v-5o v, fu'\/~ 1t 2-2~ ) l?>ti bm f?vu9, U\ 7 vBc Lt HOME# (\/A WORK# (.2.Z<S ) lf<-16-2.190 CELL #_--"--"""' ........ _.__--=-~-----''-"-~--FAX#~'-"'-'-'------------ RESIDENCE ADDRESS ____________________ _ NO .YEARS AT PRESENT ADDRESS l 2 NO .YEARS AT PREVIOUS ADDRESS JvA PREVIOUS ADDRESS _ __._""""'"' __________________ _ NAME AND ADDRESS OF BUSINESS. ________________ _ NAME OF CORPORATION 51 1.-kG /d.be ... k10')-Puhu-S~~i& d ~.f/oui ,,,lf\\-- BUSINESS LOCATION 9,}l'5 S M <.:>b ,J~ .Sh'~) h'.\•rho p-e f\L,. 31,;,5 ~2,. HAS APPLICANT EVER HAD AN ALCOHOLIC BEVERAGE LICENSE BEFORE. ____ _ IF SO, WHERE ________ UNDER WHAT NAME _________ _ HAS APPLICANT EVER BEEN ARRESTED (\/ IF SO , WHERE _______ _ WHEN _____ WHATWAS CHARGE. ______________ _ DISPOSITION ________________________ _ LIST THREE REFERENCES : NAME ADDRESS PHONE NUMBER jcrt lit~ ft~n,e II Jc r vit:.t l . J? ti vr-,t / l{¾, 1 ,.,.h_vJ, 0.,., l (fl1r,., " ., . ., L"•~• ·r, vi" /If tt..YYU.S 3'700 t~·senlYJ, 5Je !f._ ~ , IV {;' ... f', {, C.1. Sr-n, --H, \ ~ h V\ 1 ll"'lr l,,i,;, M<<:.@, V Page 287 of 288 City of Fairhope Alcoholic Beverage License Application Page -2- PLEASE SELECT TYPE OF LICENSE APPL YING FOR: Revised 09/20 13 __ 011 -PACKAGE STORE LICENSE -Allows sale of liquor, wine, or beer at Retail, TO GO only . No one under age 21 allowed on premises . A liquor tax of 10% City Limits or 5% Pol ice Jurisdiction is due the 1 O,n of each month on the purchase price paid for all liquor for use or resale by the li censee . __ 010-LOUNGE LIQUOR LICENSE -Allows sale of liquor , wine, or beer for on and off consumption. No one under age 21 allowed on the premises . A liquor tax of 10% City Limits or 5% Police Jurisdiction is due the 1 cf' of each month on the purchase price paid for al I liquor for use or resale by the licensee. __ 031-CLUB LIQUOR LICENSE -Allows sale of liquor, wine, or beer but must meet ABC Board's "club" regulations . A liquor tax of 10% City Limits or 5% Police Jurisdiction is due the 10th of each month on the purchase price paid for all li quor for use or resale by the licensee . _L 020 -RESTAURANT LIQUOR LICENSE -Allows sale of liquor, wine, or beer for on-prem ises consumption only and 51% of gross receipts must come from the sale of food. A liquor tax of 10% City limits or 5% Police Jurisdiction is due the 10th of each month on the purchase price paid fo r all liquor fo r use or resale by the licensee . 140 -SPEC IAL EVENTS LICENSE __ 160 -SPECIAL RETAIL LICENSE -More than 30 days __ 040 • BEER ON/OFF PREMISES LICENSE -Allows sale of Beer Only, on and off consumption . __ 050 -BEER OFF-PREMISES LICENSE -Allows sale of Beer Only , TO GO only . --060 -WINE ON/OFF PREM ISES LICENSE -Allows sale of Wine Only, on and off consumption . __ 070 -WINE OFF-PREMISES LICENSE -Allows sale of Wine Only , TO GO, only . 100 -WINE WHOLESALER LICENSE 21D -WINE IMPORTER LICENSE 200 -WlNE MANUFACTURER LICENSE 240 -NON -PROFIT TAX EXEMPT LICENSE I STATE ALL THE ABOVE TO BE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. SIGNAT RE(FULL NAME) DATE 1 ' NOT APPROVED ______ DA TE __ _ BYCOUNCIL _____ DATE __ _ APPROVED /Y,W.~~IY=,->-DATE W City Clerk APPROVED BY COUNCIL _____ DATE __ _ City Clerk I ... The Chief of Po li ce is only acqu iring a background check on the owners, partners. or corporate officers of the bus iness for the City of Fairhope . The Alabama Alcohol ic Beverage Control Board does a thorough Federal and State background check before issuing the License . Page 288 of 288