HomeMy WebLinkAbout10-28-2024 City Council MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Counci l, City of Fairhope, met in regular session at
6:00 p .m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532 , on
Monday, 28 October 2024.
10639
Present were Counci l President Corey Martin, Councilmembers: Jack Burrell,
Jay Robinson , and Kevin Boone, Mayor Sherry Sullivan , City Attorney Marcus E.
McDowell , and City Clerk Lisa A. Hanks. Councilmember Jimmy Conyers was
absent.
There being a quorum present, Council President Martin called the meeting to
order at 6:02 p.m. The invocation was given by Councilmember Kevin Boone and the
Pledge of Allegiance was recited. Councilmember Robinson moved to approve
minutes of the 14 October 2024 , regular meeting; and minutes of the 14 October
2024, work session. Seconded by Councilmember Burrell, motion passed
unanimously by voice vote.
Mayor Sullivan addressed the City Council regarding the following items:
1. Downtown Trick or Treat
2 . Fairhope Soccer Club Halloween Blast Tournament
3 . Veterans Day Parade
4. Veterans Drive opening
5 . Shout out to Wes Boyett and the Gas Department
6 . Fairhope Public Library 's revised policies and procedures were approved by the
Alabama Public Library Service . Council President Martin said the Policies are
on the Fairhope Public Library's website.
The following individuals spoke during Public Participation for Agenda Items:
1) John Stewart, 306 Morphy Avenue, addressed the City Council regarding Agenda
Item No . 5: a Site Plan Review and Approval of property owned by Fairhope Single
Tax Corporation and Peter Fargason to add two residential units with the addition of
a second floor. The property is approximately 0.10 acres and is located at 315 De La
Mare Avenue, #A (Aubergine Building). He was concerned with parking being
blocked to build the second floor.
2) Mayor Sullivan addressed the City Council regarding Agenda Item No . 26: the
request of Alyson Jackson request on behalf of the Nall Foundation to use the north
end of Fairhope Pier Park on November 1, 2024, for Fred Nall Hollis , a beloved local
re sident artist in Fairhope small memorial service with the setup of a tent in the
parking lot next to the duck pond and bridge with access to this area from 12 :00 p.m .
to 6:00 p.m . (inc luding setup, breakdown , cleanup , and electricity.) She said Ms.
Jack son paid the rental fees and exp lained .
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28 October 2024
3) Jeff Hauge, Coach at Bayshore Christian School , a ddressed the City Council
regarding Agenda Item No . 27: that the City Council adopts the following
recommendation from the Recreation Board for W. C . Majors Stadium if available
with no rental fee reductions : to increase the current rental of W. C. Majors Stadium
to $4,000 .00 per day for any event being held on a Thursday, Friday or Saturday
only ; and this only includes use of the field, paint, and scoreboard. No use of the
jumbotron will be allowed except by Fairhope Middle and High School. He said this
will be devas tating to the Athletic Budget; and asked the City Council to reconsi der
lowering fees .
Councilmember Burrell stated that we have had a beautiful October; and
asked how we are doing on water. Mayor Sullivan replied that we are averaging 7
million gallons per day.
Councilmember Robinson said Councilmember Conyers is not here today but
is currently with his wife who is recovering from surgery. He asked everyone to keep
them in their prayers . Councilmember Robinson said there are others in our
community going through similar issues ; and asked for everyone to keep them in their
prayers . Councilmember Robinson said the issues we have during our City Council
meetings are important but these are not life and death issues. He said but these folks
are dealing with life and death issues. He asked the audience to be considerate and
think about what goes on in this room.
Councilmember Boone asked everyone to keep Councilmember Conyers and
his wife in your prayers.
Council President Martin said the weekend was great and it was nice seeing
all the kids enjoying the Downtown Trick or Treat event. He said that the soccer field
was packed out.
Planning Director Hunter Simmons addressed the City Council to explain the
Site Plan Review and Approval of property owned by Fairhope Single Tax
Corporation and Peter Fargason to add two residential units with the addition of a
second floor. The property is approximately 0 .10 acres and is located at 315 De La
Mare Avenue , #A (Aubergine Building), Fairhope, Alabama. PPIN #68209. (Planning
Commission unanimously recommends approval of SR 24.04).
Councilmember Burrell moved to approve the Site Plan property owned by
Fairhope Single Tax Corporation and Peter Fargason listed above with Staff's one
condition. The motion was seconded by Councilmember Robinson . Councilmember
Burrell said there is a big difference between a condo and a hotel ; and parking needs
to be tied to occupancy not units. Mr. Simmons mentioned an ad hoc committee
working on parking. Larry Smith with S.E. Civil stated they met the turning radius;
and the owners plan to live in the building . He said there will be a covered pedestrian
wa lkway during the addition. After further di scussion, motion passed unanimousl y b y
vo ice vote.
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28 October 2024
Planning Director Hunter Simmons addressed the City Council to explain the
Site Plan Review and Approval of property owned by Encounter Development, LLC
for Sherwin Williams on Lot 5 of the Encounter Commercial Retail Center on the
northeast comer of the Alabama Highway 104 and 181 intersection. The subject
property is less than an acre (0.894) and is zoned B-2. PPIN #108453. (Planning
Commission unanimously recommends approval of SR 24.04).
Councilmember Burrell moved to approve the Site Plan property owned by
Encounter Development, LLC listed above with Staff's one condition . Seconded by
Councilmember Robinson , motion passed unanimously by voice vote.
Councilmember Robinson introduced in writing , and moved for the adoption
of the following resolution , a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a contract with Kimley-Hom and Associates, Inc. for
Professional Engineering Services for (RFQ PS24-028) for the City of Fairhope
Comprehensive Safety Action Plan (U.S. Department of Transportation SS4A Grant)
with a not-to-exceed amount of $200 ,000 .00 . Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
RESOLUTION NO. 5230-24
BE IT RESOLVED BY THE GOVERNJNG BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sheny Sullivan is hereby authorized to execute a contract with
Kimley-Horn and Associates , Inc. for Professional Engineering Services for (RFQ PS24-028) for the
City of Fairhope Comprehensive Safety Action Plan (U. . D artment of Transportation SS4A Grant)
with a not-to-exceed amount of $200,000 .00.
ADOPTED ON THIS 28TH
Corey Martin, Council President
Attest:
~&1/ (1/isaAanks,MMC
City Clerk
Councilmember Burrell introduced in writing , and moved for the adoption of
the following resolution , a resolution appointing a Director to the Educational
Building Authority of the City of Fairhope, Alabama -St. Michael Catholic High
School: reappoint Ellis Ollinger for a term ending on the second Monday of
November 2026. Seconded by Councilmember Robinson , motion passed
unanimously by voice vote.
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28 October 2024
RESOLUTION NO. 5231-24
A RESOLUTION APPOINTING A DIRECTOR TO THE
EDUCATIO NAL BUILDING AUTHORITY OF THE CITY OF FAIRHOPE , ALABAMA -
ST. MICHAEL CATHOLIC HIGH SCHOOL
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA
(the "City Council"), as follow s :
Sec tion 1. Th e City Co uncil ha s found and determin ed and does hereby find ,
determi ne and declare as fo ll ows:
(a) Th e City Co un cil has heretofor e authori ze d th e in co rporati on , and app o inted th e
di r ec t ors, of Th e Edu cati on al Building Auth ority of th e Ci ty of Fairh op e, Alabama -St. Michael 's
Ca th o li c Hi gh Sc h oo l (th e "Auth ority").
(b ) Th e current term of Mr. Ellis Ollinger as a direc tor of th e Auth ority ex pires on th e
seco nd Mo nd ay of Novemb er, 20 24 .
(c) It is in th e b es t interes ts of th e Auth ority and th e Cit y to reapp oint Elli s Ollinge r as a
direc tor of th e Auth ority.
Sec ti on 2. Pursuant to Section 16-17-5 of th e Co de of Alabam a 197 5, th e City Co un cil
does hereby app oint th e foll owin g p erson as a director of th e Auth ority fo r th e te rm ending on th e date
and year se t opp os ite th e name th ereo f:
End of Term
Mr. Elli s Ollin ge r Second Mond ay of Novemb er, 2026
Sec ti on 3. All ordinan ces, reso luti ons, orders, or parts of an y thereo f, of th e City in
co nfli ct, or in co nsistent, w ith an y pro vision of thi s resoluti on he2 y are , to th e ex tent of such co nfli ct
or in co nsistency, rep eal ed.
Sec ti on 4 . Thi s reso luti on shall take effec t mm e a te]
Dul y passed and ad opted thi s 28th ay of ~O~c t~~~~-------
SEAL
A tte st ~;J~ ~1fuc'
~'.:i ty Clerk
Co rey Martin , Co un cil Pres id ent
Co uncilmember Burrell introduced in writin g , and m ov ed for the adoption o f
the foll ow in g re solution , a re soluti on to ad opt Transp ort ation Plan Pursuant to the
Rebuild Al abama Act FY2025 . The motion was se conded by Councilmember Boone.
Co uncil Pres ident Martin que stioned if North op Street could be added to the list.
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28 October 2024
Mr. Johnson s aid it could be added to the qualified list. Councilmember Burrell
withdrew his motion ; and then mo v ed for the adoption of the following resolution
with the addition of Northrop Street to the li st. Se conded b y Councilmember Boone,
motion passed unanimously b y voice vote .
RESOLUTION NO . 5232-24
WH ER EAS, th e Alabam a leg islature in Ac t. No. 20 19-2 adopted th e R ebuild A labam a Ac t;
WHERE AS, th e R ebuild Alabam a Ac t provid es fo r an all oca ti on am on g th e muni cipaliti es of th e state
on th e b as is o f th e rati o of populati on of each muni cipality to th e tot al p opul ati on o f all muni c ip aliti es
of th e stat e a p orti on of th e additi on al taxes lev ied und er th e Ac t to be u se d fo r tran s p ortati on
infr as tru ctur e, impro vem ent, prese rv ati on and maint enan ce;
WHEREAS, th e Ac t prov id es th at th e muni cipal governin g body of the City of Fa irh ope, A labama ,
shall adopt an annual Tran sp orta ti on Plan , no lat er than Augu st 31 , whi ch shall prov id e a det ai led li st
of proj ec t s for whi ch ex penditures ar e intend ed to be made in th e n ex t fi sca l ye ar and shall b e base d
up on an es tim ate of th e revenu es anti cipated fr om th e fund in whi ch th e additi on al revenu e is d epos ited
durin g th e nex t fi sca l year; and
WHEREAS, th e Ac t furth er prov id es th at an y such fund s shall b e u sed only fo r th e maintenan ce,
imp rovem ent, repl acem ent, and co n stru cti on of road s and brid ges maintained b y th e City of Fairh op e,
Alab am a, and su ch o th er u ses a s are d efin ed in th e Ac t.
N OW, THEREFORE , B E IT RESOLVED , BY TH E CITY CO UN CIL OF FAIRHOPE ,
ALABAMA , as foll ows:
l . Th e City Co un cil of Fairh ope, Alabam a, hereby passes thi s R eso luti on as it s Tran sp ort ati on
Plan submitted in co mpli an ce with th e R ebuild Ac t, Ac t No . 201 9-2 .
2. Pursuant to th e Ac t, th e City Co un cil o f Fairhop e, Alabam a , es tim ates that its anti cip ated
all oca ti on fr om th e Rebuild Alabam a Ac t fund for fi sca l year 202 5 will be appro x im ately
$182,0 00.00 , with in creasin g all oca ti on s fo r each fi sc al ye ar th er eafter.
3. Pursuant to th e Ac t, th e City anti cip ates exp endin g fund s rece iv ed pursuant to th e Act, in p art
or in who le, to fund an y of th e fo ll ow in g numb ered 1 throug h 34 City Roa d maintenan ce,
improvem ent, repla ce m ent, an d/o r co n stru cti on proj ec ts with th e excepti on of Proj ec t #8 (City
Facili ty) as sh own on th e City of Fairh op e FY 202 5 Tran sp ortati on Pl an w ith th e additi on of
No rthrop Str eet.
4 . The Total Es tim ate of Impro ve ments fo r th e Quali fy in g Ro ad s in th e City of Fairh ope FY
2025 Transp ortati on Plan is approx im ately $2,3 13 ,3 5.00 well in excess of th e F Y202 5
Rebuild Alabam a Ac t fund all oc ati on .
DULY ADOPTED THI S 28TH DAY
Co r ey M artin , Co un cil Pres id ent
Attest:
Lie)f,.M~
City Clerk
10644
28 October 2024
Councilm ember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution that Mayor Sherry Sullivan is hereby authorized
to execute an Agreement between the City of Fairhope and the State of Alabama,
acting by and through the Alabama Department of Transportation , for the installation,
maintenance, and operation of a traffic signal at the intersection of State Highway 181
at Narrowleaf Boulevard/Bay Meadows Road in Fairhope, Alabama. Seconded by
Councilmember Boone, motion passed unanimously by voice vote .
RESOLUTION NO. 5233-24
WHEREAS, The City of Fairhope shall enter into an agreement with the State of
Alabama , acting by and through the Alabama Department of Transportation for the
installation, operation, and maintenance of a traffic signal at the intersection of State
Highway 181 at NarrowleafBou levard/Bay Meadows Road in Fairhope, Alabama;
WHEREAS, This Agreement requires participation by the City of Fairhope and the State
of Alabama for the installation of a traffic signal at the above-mentioned intersection . The
State of Alabama will furnish and install the equipment and/or associated hardware
utilized in the accomplishment of the work. The total cost to install the traffic signal will
be 100 % funded by the State of Alabama ; and
WHEREAS , The City of Fairhope will be the "Maintaining Agency" for the operation
and maintenance of mast arm signa l with radar detection and adaptive system
components ; and
WHEREAS, In the event the State contributes funds to the work, the City of Fairhope
will be credited or debited for the under-runs or overruns.
BE IT RESOLVED, by the City Council of Fairhope, Alabama that Mayor Sherry
Sullivan is hereby authorized to execute an Agreement between the City of Fairhope and
the State of Alabama, acting by and through the Alabama Department of Transportation ,
for the installation , maintenance , and operatio a traffic signal at the intersection of
State Highway 181 at Narrow leaf Boulevard/ y Meadows Road in Fairhope, Alabama .
l
Adopted and Approved this 8th day ~f-+--..,...._-~=---------
Corey Martin , Council President
Attest:
~:&~
City Clerk
10645
28 October 202
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute an Agreement between the City of Fairhope and the State of Alabama,
acting by and through the Alabama Department of Transportation, for the installation,
maintenance, and operation of a traffic signal at the intersection of State Highway 181
at Threshing Boulevard in Fairhope, Alabama. Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
RESOLUTION NO. 5234-24
WHEREAS, The City of Fairhope shall enter into an agreement with the State of
Alabama, acting by and through the Alabama Department of Transportation for the
installation, operation , and maintenance of a traffic signal at the intersection of State
Highway 181 at Threshing Boulevard in Fairhope, Alabama;
WHEREAS, This Agreement requires participation by the City of Fairhope and the State
of Alabama for the installation of a traffic signal at the above-mentioned intersection . The
State of Alabama will furnish and install the equipment and/or associated hardware
utilized in the accomplishment of the work. The total cost to install the traffic signal will
be 100% funded by the State of Alabama; and
WHEREAS , The City of Fairhope will be the "Maintaining Agency " for the operation
and maintenance of mast arm signal with radar detection and adaptive system
components ; and
WHEREAS, In the event the State contributes funds to the work , the City of Fairhope
will be credited or debited for the under-runs or overruns .
BE IT RESOLVED, by the City Council of Fairhope , Alabama that Mayor Sherry
Sullivan is hereby authorized to execute an Agreement between the City of Fairhope and
the State of Alabama, acting by and through the Alabama Department of Transportation,
for the installation, maintenance , and operation of a traffic signal at the intersection of
State Highway 181 at Threshing Boulevard in Fairh e, Alabama.
Adopted and Approved this 28th
Corey Martin , Council President
Attest:
.IJ}JL
City Clerk
10646
28 October 2024
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution , a resolution that Mayor Sherry Sullivan is hereby
authorized to execute an Agreement between the City of Fairh ope and the State of
A l abama, acting by and through the A l abama Department of Transportation; for the
installation , maintenance, and operati on of a traffic signal at the intersection of State
Highway 181 at Rockwell in Fairhope, Alabama. Seconded by Councilmember
Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 5235-24
WHEREAS, The City of Fairhope sha ll enter into an agreement with the State of
A labama, acting by and through the Alabama Department of Transportation for the
installation, operation, and maintenance of a traffic signa l at the intersection of State
Highway 181 at Rockwell in Fairhope , Alabam a;
WHEREAS, This Agreement requires participation by the City of Fairhope and the State
of Alabama for the installation of a traffic signal at the above-mentioned intersection. The
State of Alabama wi ll furnish and install the equipment and/or associated hardware
utilized in the accomp li shment of the work. The total cost to install the traffic signal wi ll
be 100 % funded by the Sta te of Alabama ; and
WHEREAS , The City of Fairhope will be the "Maintaining Agency" for the operation
and maintenance of mast arm signa l with radar detection and adaptive system
components; and
WHEREAS, In the event the State contributes funds to the work, the City of Fairhope
will be credited or debited for the under-runs or overruns .
BE IT RESOLVED, by the City Co uncil of Fairh ope, Alabama that Mayor Sherry
Sullivan is hereby aut horized to execute an Agreement between the City of Fairhope and
the State of Alabama, acting by and through the A labama Department of Transportation,
for the installation , maintenance, and operation of a traffic signal at the intersection of
State Highway 181 at Rockwell in Fairhope, A lab •
Corey Martin , Counci l President
Attest:
L~:bc ~
City Clerk
10647
28 October 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves International
Code Council Inc. to perform Professional Consulting Services for 3rd Party Review
of Construction Documents for (RFQ PS25-007) for the Building Department, and
hereby authorizes Mayor Sherry Sullivan to execute a contract with a negotiated not-
to-exceed amount of $16 ,131.20. Seconded by Councilmember Robinson , motion
passed unanimously by voice vote.
RESOLUTION NO. 5236-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows :
[ 1] That the City Council approves the selection oflntemational Code Council Inc. to
perform Professional Consulting Services for 3rd Party Review of Construction
Documents for (RFQ PS25-007) for the Building Department, and hereby authori zes
Mayor Sherry Sullivan to execute a contract with a not-to-exceed amount of
$16 ,131.20 .
DULY ADOPTED THIS 28TH
Corey Martin, Council President
Attest:
Li~~
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution to award (Bid No . 25-004) to CraneWorks , Inc.
for CMC 72HD +Arbor Pro or Equivalent with a bid proposal not-to-exceed
$120,972.00 . Seconded by Councilmember Robinson , motion passed unanimously by
voice vote.
*
*
10648
28 October 2024
RESOLUTION NO. 5237-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope did request , receive , and open bids for CMC
72HD+Arbor Pro or Equivalent (Bid No. 25-004) for the Public Works Department at
555 South Section Street, City of Fairhope offices , Fairhope, Alabama.
[2] At the appointed time and place, bids were received and tabulated as follows:
CraneWorks, Inc . $120,972.00
[3] After evaluating the bids with required specifications , CraneWorks, Inc. is now
awarded (Bid No. 25-004) for CMC 72HD +Arb ro or Equivalent for the Public
Works Department with a bid proposal not-to-e ceed $120 ,972.00 .
Corey Martin , Council President
Attest:
City Clerk
Councilmember Burrell introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement for FY2025 Potting Soil Sungro MM830-F3B RSi from Sungro
Horticulture Inc . as so le source and manufacturer. The annual cost is estimated at
$7 1,068 .80. Seconded by Councilmember Boone, motion pas sed unanimousl y by
voice vo te .
*
*
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28 October 2024
RESOLUTION NO. 5238-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City of Fairhope approves the procurement for FY2025 Potting
Soil Sungro MM830-F3B RSi from Sungro Ho • lture Inc . as sole source and
manufacturer. The annual cost is estimated at $71, 8.80.,
ADOPTED ON THIS 28TH DA OF bT ER, 202~
Corey Martin , Council President
Attest:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute Extension No. 3 for Bid No. 039-21 for Three Year Pest Control with Redd
Pest Solutions with all terms and conditions as original bid award until December 20 ,
2024 to allow time for a rebid of a new contract. Seconded by Councilrnember
Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5239-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute Extension No. 3
of Bid No. 039-21 for Three Year Pest Control with Redd Pest Solutions with all terms
and conditions as original bid award until DeceIJ?:ber 20, 2024 to allow time for a rebid of
a new contract.
Corey Martin , Council President
Attest:
City Clerk
10650
28 October 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City of Fairhope approves the
procurement of CARDS 8700 Corrosion Inhibitor Water Treatment Chemical as the
Sole Source Procurement from distributor Alberty & Blakeney LLC , for an estimated
annual amount of $300 ,000.00 based on the option by the Code of Alabama 1975 ,
Section 41-16-51 (13 ), Seconded by Councilmember Robinson , motion passed
unanimously by voice vote .
RESOLUTION NO. 5240-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , that the City of Fairhope approves the procurement of
CARDS 8700 Corrosion Inhibitor Water Treatment Chemical as the Sole Source
Procurement from distributor Alberty & Blake LLC , for an estimated annual
amount of $300,000.00 based on the option b the Code of Alabama 1975 , Section
41-16-51(13).
ADOPTED ON THIS 28TH DA
Corey Martin, Council President
Attest:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of Hydrated Lime, Chlorine, Hydrofluosilicic Acid (Fluoride), and
Azone 15 (Bleach) from Hawkins , Inc. for the Water Department and authorizes
procurement based on the option allowed by the Code of Alabama 1975 , Section 41-
16-51 (b )(7). The estimated annual cost for these chemicals is $250 ,000.00. Seconded
by Councilmember Robinson , motion passed unanimously by voice vote.
*
*
10651
28 October 2024
RESOLUTION NO. 5241-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City of Fairhope approves the procurement of Hydrated Lime,
Chlorine , Hydrofluosilicic Acid (Fluoride), and Azone 15 (Bleach) from Hawkins , Inc . for the
Water Department and authorizes procurement based on the option allowed by the Code of
Alabama 19 75, Section 41-16-51(b)(7). The estimated annual cost for these chemicals is
$25 0,0 00 .00.
ADOPTED ON THIS 28TH DAY
Corey Martin, Council President
Attest:
~-✓,~
Li~M~1
City Clerk
Counci lm ember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City of Fairhope approves the
procurement of Liquid Lime for water treatment as the Sole Source Procurement from
Burnett Lime Company, Inc., and authorizes procurement based on the option
allowed by the Code of Alabama 1975, Section 41-16-51(13). The annual estimated
cost will be $50,000.00. Seconded by Councilmember Boone, motion passed
unanimously by voice vote.
RESOLUTION NO. 5242-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City of Fairhope approves the procurement of Liquid Lime for water
treatment as the Sole Source Procurement from Burnett • Company, Inc . and authorizes
procurement based on the option allowed by the Co e of -4\}abama 1975, Section 41-16-
51 (13). The annual estimated cost will be $50,000.00 1
ADOPTED ON THIS 28TH DA
Corey Martin, Council President
Attest:
4i:t9c i£LL
City Clerk
1065 2
28 October 2024
Co uncilm emb er Burrell introduc ed in writing, and mo ve d for the adoption of
the following resolution, a re so lution that Mayor Sherry Sullivan is hereb y authorized
to execute a contract with Krebs Engineering for Repair and Painting of the Water
Tank at Water Treatment Plant No. 2 (RFQ PS25-005) with a not-to-exceed amount of
$55,0 00 .00. Seconded by Councilmember Robinson , motion passed unanimou sly by
voice vote.
RESOLUTION NO. 5243-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , that Mayor Sherry Sulli van is hereby ed to execute a contrac t with Krebs
Eng in eering for Rep air and Paintin g of th e Water Ta r Treatment Plant No . 2 (RFQ PS25-
005) with a not-to-exceed amount of $55 ,000 .00 .
ADOPTED ON THIS 28TH DA
Corey Martin , Co un cil President
Att est:
~/ld.L-
~NfC • y Clerk
Co uncilmember Burrell introduced in writing , and mo ve d for the adoption of
the following resolution , a resolution that the City of Fairhope approves the
procurement of a preve ntati ve maintenance program annual contract for the UV Signa
System from Trojan Technologie s Group ULC as the sole source, and authori zes
procurement base d on th e option by the Co de of Alabama 1975 , Section 41-16-
51 (13). The annual cost is $19 ,649 .00. Seconded by Co uncilmember Robinson,
motion passed unanimously b y voice vote.
RESOLUTION NO. 5244-24
BE IT RE S OLVED BY
ALABAMA , th at the City of Fairhope approves th e
program annual co ntract for th e UV Signa System fro
so urce, and auth orizes procurement ba sed on th e opti on
5 1(1 3). The annual co st is $19 ,649 .00 .
ADOPTED ON THIS 28TH DA
E CITY OF FAIRHOPE,
a preventative maintena n ce
og ies Group ULC as th e so le
lab am a 197 5, Sec ti on 41 -16-
Corey Martin , Coun ci l Pres id ent
~--All~ ~MMC
City Cler
10653
28 October 2024
Councilmember Burrell introduced in writing , and moved for the adoption of
the following resolution , a resolution that the Mayor and City Treasurer are hereby
authorized and directed to dispose of the personal property owned by the City of
Fairhope, Alabama, approximately 350 scrap brass water meters, by the following
method: sold for scrap or recycle at the highest offered value. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 5245-24
WHEREAS, the City of Fairhope, Alabama, has certain items of personal property
which are no longer needed for public or municipal purposes; and
WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the
municipal governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
FAIRHOPE, ALABAMA, AS FOLLOWS:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, 1s not needed for public or municipal purposes , and hereby declared
surplus:
Approximately 350 Scrap Brass Water Meters
SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed
to dispose of the personal property owned by the City of Fairhope, Alabama ,
described in Section I , above, by the following method:
a. Sold for scrap or recycle at the highes
ADOPTED AND APPROVED THIS 28
Corey Martin , Council President
ATTEST:
~,~
City Clerk
10654
28 October 2024
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City Council authorizes submittal to the
ADECA Edward Byrne Memorial JAG Fund in the amount of $50 ,000.00 with no
matching funds required. The funds will be used to purchase necessary tactical
equipment for the Police Department, including night vision, thermal vision and robot
equipment. Seconded by Councilmember Burrell , motion passed unanimously by
voice vote.
RESOLUTION NO. 5246-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , That the City Council authorizes submittal to the ADECA
Edward Byrne Memorial JAG Fund in the amount of $50 ,000.00 with no matching
funds required. The funds will be used to purchase necessary tactical equipment for
the Police Department, including night vision, th a \vision and robot equipment.
DULY ADOPTED THIS 28TH Y o~,kcTOBER, 202:'...'-4 --....
Corey Martin , Council President
ATTEST:
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City of Fairhope approves the
procurement of the 2024 Lighting of the Trees stage, miscellaneous equipment, and
labor to Sound Associates , Inc. with a total not-to-exceed cost of $13 ,000.00 for the
City of Fairhope's Lighting of the Trees Celebration on November 21 , 2024 .
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
*
*
10655
28 October 2024
RESOLUTION NO. 5248-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City of Fairhope approves the procurement of the 2024 Lighting of the
Trees stage , miscellaneous equipment, and labor to Sound Associates, Inc. with a total not-to-
exceed cost of $13,000.00 for the City of Fairhope 's Lighting of the Trees Celebration on
November 21 , 2024 .
ADOPTED ON THIS 28TH DAY
Corey Martin, Council President
Attest:
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City of Fairhope approves the
procurement of the Annual Renewal of the VMWARE VSPHERE FOUNDATION 8
Support that is on Omnia Partners (Contract #2018011-02) with SHI International
Corporation and therefore does not have to be let out for bid. The total amount not-to-
exceed $33 ,860.32. Seconded by Councilmember Boone, motion passed unanimously
by voice vote.
RESOLUTION NO. 5247-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City of Fairhope approves the procurement of the Annual Renewal of
the VMWARE VSPHERE FOUNDATION 8 Support that is on Omnia Partners (Contract
#2018011-02) with SHI International Corporatio ancl~herefore does not have to be let out
for bid . The total amount not-to-exceed $33 ,860 32 . \
ADOPTED ON THIS 28TH AY OF CTOBER, 2024
Corey Martin, Council President
Attest:
~,~
City Clerk
10656
28 October 2024
Councilmember Robinson moved to grant the request of Alyson Jackson
request on behalf of the Nall Foundation to use the north end of Fairhope Pier Park on
November 1, 2024 , for Fred Nall Hollis , a beloved local resident artist in Fairhope
small memorial service with the setup of a tent in the parking lot next to the duck
pond and bridge with access to this area from 12:00 p.m. to 6:00 p.m. (including
setup , breakdown, cleanup , and electricity.) The event will host 100 guests , and we
will have three golf carts to transport guests from the parking area to the tent. Light
refreshments and finger food are provided. The motion was seconded by
Councilmember Boone . Councilmember Burrell stated that the City Council could
only set fees. Mayor Sullivan explained how she came up with the $300.00 for rental
plus deposit. Councilmember Burrell said this should be for a one-time rental fee of
$300.00 plus deposit. After further discussion, motion passed unanimously by voice
vote as presented by Councilmember Burrell.
Council President Martin read the Recreation Board's recommendation: a
resolution that the City Council adopts the following recommendation from the
Recreation Board for W. C. Majors Stadium if available with no rental fee reductions:
to increase the current rental of W. C. Majors Stadium to $4 ,000.00 per day for any
event being held on a Thursday, Friday or Saturday only; and this only includes use of
the field , paint, and scoreboard. No use of the jumbotron will be allowed except by
Fairhope Middle and High School. City Attorney McDowell said the resolution
needed to be amended as written. He said it should state "W. C. Majors Stadium if
available with no rental fee reductions: to increase the current rental of W. C. Majors
Stadium to $4 ,000.00 per day for any event being held on a Thursday, Friday or
Saturday only; and this only includes use of the field , paint, scoreboard , and
jumbotron except historic use by Fairhope Middle and High School.
Councilmember Burrell introduced in writing, and moved for the adoption of the
following resolution as amended , a resolution that the City Council adopts the
following recommendation from the Recreation Board for W. C. Majors Stadium if
available with no rental fee reductions: to increase the current rental of W. C. Majors
Stadium to $4 ,000.00 per day for any event being held on a Thursday, Friday or
Saturday only ; and this only includes use of the field, paint, scoreboard, and
jumbotron except historic use by Fairhope Middle and High School. The motion was
seconded by Councilmember Boone.
Councilmember Burrell explained the fees and the reason for increasing fees; and put
it off for over a year. He said there was a lot of debate on the Recreation Board and all
thought these were reasonable for all entities. He commented we cannot give these
away for free. Council President Martin said the fees were higher than the
recommended fees; and commented these fees are fair. Councilmember Robinson
said when setting $4 ,000.00 fees it appears you do not want them to use the field.
Councilmember Robinson said he did not agree with these fees ; and said no entity
could use and make money at this price.
10657
28 October 2024
Mayor Sullivan said it started at $5 ,000.00 and much debate . She said the fees are a
City Council decision. Councilmember Robinson asked if the $4,000.00 could be half
for non-profits. Councilmember Burrell said there are no provisions for non-profits .
Councilmember Robinson asked if we could have a contract with Bay Shore Christian
with escalators. City Attorney McDowell what you do for one entity, you have to do
for all entities. Councilmember Burrell said this is only one component and
mentioned the new track and use.
After further discussion , Councilmember Burrell withdrew his motion ; and
moved to table this Agenda Item indefinitely. Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
Council President Martin read the Recreation Board's recommendation: a
resolution that the City Council to approve that Bayshore Tennis Team be allowed to
use courts at the Mike Ford Tennis Center for their fall season only, at a rate of $5.00
per player, per day, for 15 total days , with current Resolution No. 5189-24 to go into
effect starting June 1, 2025. He said this is the same fee for any one to play tennis at
the Mike Ford Tennis Center. Councilmember Robinson asked why we really need a
resolution if the team is paying the normal rate . Councilmember Burrell said we set
the rental fees because of tournaments and if we move the date we lose money for
those. Both Mayor Sullivan and City Clerk Lisa Hanks told the City Council the
$5 .00 fee was the daily rate to play tenni s.
Councilmember Robinson moved to amend Resolution No . 5189-24 to
postpone the per player day rate from changing until June 1, 2025 leaving all other
Tournament fees in place as previously adopted. Councilmember Burrell commented
daily rate is not included.
After further discussion, Councilmember Robinson withdrew his motion; and
moved to table this Agenda Item. Seconded by Councilmember Boone, motion passed
unanimously by voice vote.
Councilmember Burrell moved to reappoint Cathy Hudson and Charlie
Langham to the Recreation Board for a 5-year tem1 which will expire November
2029. Seconded by Councilmember Robinson , motion passed unanimously by vo ice
vote.
The following individuals spoke during Public Participation for Non-Agenda
Items .
1) Doug Greengard , 311 Wakefield Avenue, addressed the City Council regarding
event s from past few days: Faith Family Freedom Fest at the pavilion and Title IX
Immigration event held at First Bapti st Church . He said everyone was invited but no
one attended but Mayor Sullivan . Mr. Greengard reque sted an apology from Counci l
President Martin.
10658
28 October 2024
Councilmember Robinson moved to adjourn the meeting . Seconded by
Councilmember Boone, motion passed unanimously by voice vote .
There being no further busin s to come before the City Council , the meeting
was duly adjourned at 7:42 p.m . j
Corey Martin, Council President
City Clerk