HomeMy WebLinkAbout10-28-2024 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, October 28, 2024 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of 14th October 2024 Regular City Council Meeting and minutes
of 14th October 2024 Work Session
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Site Plan Review and Approval - Request of the Applicant, S.E. Civil, on behalf of
the Owner, FST Fargason, Peter, for Site Plan Approval of Aubergine. The
property is approximately 0.10 acres and is located at 315 De La Mare Avenue, #A.
PPIN #: 68209. (Planning Commission unanimously recommends approval of SR
24.04).
6. Site Plan Review and Approval - Request of the Applicant, Jade Consulting, LLC,
on behalf of the Owner, Encounter Development, LLC, for Site Plan Approval of
Sherwin Williams. The property is approximately 0.894 acres and is located on the
northeast corner of State Highway 181 and State Highway 104. PPIN #: 108453.
(Planning Commission unanimously recommends approval of SR 24.04).
7. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
with Kimley-Horn and Associates, Inc. for Professional Engineering Services for
(RFQ PS24-028) for the City of Fairhope Comprehensive Safety Action Plan (US
Department of Transportation SS4A Grant) with a not-to-exceed amount of
$200,000.00.
8. Resolution – Appointing a Director to the Educational Building Authority of the City
of Fairhope, Alabama – St. Michael Catholic High School: reappoint Ellis Ollinger
for a term ending on the second Monday of November 2026.
9. Resolution - Adopt Transportation Plan Pursuant to the Rebuild Alabama Act
FY2025.
10. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute an
Agreement between the City of Fairhope and the State of Alabama, acting by and
through the Alabama Department of Transportation, for the installation,
maintenance, and operation of a traffic signal at the intersection of State Highway
181 at Narrowleaf Boulevard/Bay Meadows Road in Fairhope, Alabama.
City Council Regular Meeting
October 28, 2024
Page - 2 -
11. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute an
Agreement between the City of Fairhope and the State of Alabama, acting by and
through the Alabama Department of Transportation, for the installation,
maintenance, and operation of a traffic signal at the intersection of State Highway
181 at Threshing Boulevard in Fairhope, Alabama.
12. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute an
Agreement between the City of Fairhope and the State of Alabama, acting by and
through the Alabama Department of Transportation, for the installation,
maintenance, and operation of a traffic signal at the intersection of State Highway
181 at Rockwell in Fairhope, Alabama.
13. Resolution - That the City Council approves International Code Council Inc. to
perform Professional Consulting Services for 3rd Party Review of Construction
Documents for (RFQ PS25-007) for the Building Department, and hereby
authorizes Mayor Sherry Sullivan to execute a contract with a negotiated not-to-
exceed amount of $16,131.20.
14. Resolution - To Award (Bid No. 25-004) to CraneWorks, Inc. for CMC 72HD+Arbor
Pro or Equivalent with a bid proposal not-to-exceed $120,972.00.
15. Resolution - That the City of Fairhope approves the procurement for FY2025
Potting Soil Sungro MM830-F3B RSi from Sungro Horticulture Inc. as sole source
and manufacturer. The annual cost is estimated at $71,068.80.
16. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Extension
No. 3 for Bid No. 039-21 for Three Year Pest Control with Redd Pest Solutions with
all terms and conditions as original bid award until December 20, 2024 to allow
time for a rebid of a new contract.
17. Resolution - That the City of Fairhope approves the procurement of CARUS 8700
Corrosion Inhibitor Water Treatment Chemical as the Sole Source Procurement
from distributor Alberty & Blakeney LLC, for an estimated annual amount of
$300,000.00 based on the option by the Code of Alabama 1975, Section 41-16-
51(13): "Contractual services and purchases of commodities for which there is only
one vendor or supplier and contractual services and purchases of personal
property which by their very nature are impossible to award by competitive
bidding."
18. Resolution - That the City of Fairhope approves the procurement of Hydrated Lime,
Chlorine, Hydrofluosilicic Acid (Fluoride), and Azone 15 (Bleach) from Hawkins,
Inc. for the Water Department and authorizes procurement based on the option
allowed by the Code of Alabama 1975, Section 41-16-51(b)(7). The estimated
annual cost for these chemicals is $250,000.00.
City Council Regular Meeting
October 28, 2024
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19. Resolution - That the City of Fairhope approves the procurement of Liquid Lime for
water treatment as the Sole Source Procurement from Burnett Lime Company,
Inc., and authorizes procurement based on the option allowed by the Code of
Alabama 1975, Section 41-16-51(13): "Contractual services and purchases of
commodities for which there is only one vendor or supplier and contractual services
and purchases of personal property which by their very nature are impossible to
award by competitive bidding." The annual estimated cost will be $50,000.00.
20. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
with Krebs Engineering for Repair and Painting of the Water Tank at Water
Treatment Plant No. 2 (RFQ PS25-005) with a not-to-exceed amount of
$55,000.00.
21. Resolution - That the City of Fairhope approves the procurement of a preventative
maintenance program annual contract for the UV Signa System from Trojan
Technologies Group ULC as the sole source, and authorizes procurement based
on the option by the Code of Alabama 1975, Section 41-16-51(13). The annual
cost is $19,649.00.
22. Resolution - That the Mayor and City Treasurer are hereby authorized and directed
to dispose of the personal property owned by the City of Fairhope, Alabama,
approximately 350 scrap brass water meters, by the following method: sold for
scrap or recycle at the highest offered value.
23. Resolution - That the City Council authorizes submittal to the ADECA Edward
Byrne Memorial JAG Fund in the amount of $50,000 with no matching funds
required. The funds will be used to purchase necessary tactical equipment for the
Police Department, including night vision, thermal vision and robot equipment.
24. Resolution - That the City of Fairhope approves the procurement of the Annual
Renewal of the VMWARE VSPHERE FOUNDATION 8 Support that is on Omnia
Partners (Contract #2018011-02) with SHI International Corporation and therefore
does not have to be let out for bid. The total amount not-to-exceed $33,860.32.
25. Resolution - That the City of Fairhope approves the procurement of the 2024
Lighting of the Trees stage, miscellaneous equipment, and labor to Sound
Associates, Inc. with a total not-to-exceed cost of $13,000.00 for the City of
Fairhope's Lighting of the Trees Celebration on November 21, 2024.
26. Request - Alyson Jackson requests on behalf of the Nall Foundation to use the
north end of Fairhope Pier Park on November 1, 2024, for Fred Nall Hollis, a
beloved local resident artist in Fairhope small memorial service with the setup of a
tent in the parking lot next to the duck pond and bridge with access to this area
from 12:00 p.m. to 6:00 p.m. (including setup, breakdown, cleanup, and electricity.)
The event will host 100 guests, and we will have three golf carts to transport guests
from the parking area to the tent. Light refreshments and finger food are provided.
City Council Regular Meeting
October 28, 2024
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27. Resolution - That the City Council adopts the following recommendation from the
Recreation Board for W. C. Majors Stadium if available with no rental fee
reductions: to increase the current rental of W. C. Majors Stadium to $4,000.00 per
day for any event being held on a Thursday, Friday or Saturday only; and this only
includes use of the field, paint, and scoreboard. No use of the jumbotron will be
allowed except by Fairhope Middle and High School.
28. Recommendation from the Recreation Board - That the City Council to approve
that Bayshore Tennis Team be allowed to use courts at the Mike Ford Tennis
Center for their fall season only, at a rate of $5.00 per player, per day, for 15 total
days, with current Resolution No. 5189-24 to go into effect immediately until June
1, 2025.
29. Reappointments - Recreation Board
30. Public Participation – (3 minutes maximum)
31. Adjourn
Next Regular City Council Meeting, Tuesday, November 12, 2024, 6:00 p.m. - City Council Chambers