HomeMy WebLinkAbout10-14-2024 City Council Meeting MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
)(
)(
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope , Alabama 36532, on
Monday, 14 October 2024.
10616
Present were Council President Pro Tempore Jack Burrell, Councilmembers:
Jimmy Conyers , and Jay Robinson , Mayor Sherry Sullivan, City Attorney Marcus E.
McDowell, and City Clerk Lisa A. Hanks. Council President Corey Martin and
Councilmember Boone were absent.
There being a quorum present, Council President Pro Tempore Burrell called
the meeting to order. The invocation was given by Councilmember Jimmy Conyers
and the Pledge of Allegiance was recited. Councilmember Conyers moved to approve
minutes of the 23 September 2024, regular meeting; minutes of the 23 September
2024, work session; and minutes of the 30 September 2024 , special-called meeting.
Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council and recognized the Electric
Department who sent a crew to Winter Park and then New Smyrna Beach after
Hurricane Milton hit Florida. She read a letter from one of the citizens from Winter
Park where our crew was dispatched to restore a power pole and electricity to the
neighborhood. The citizen said they did a great job and wanted to give an extra thank
you to the crew; and said we should be very proud .
Mayor Sullivan recognized Dave Friedel for being named "Airport Manager
of the Year" by The Aviation Council of Alabama for his many contributions to
improve, sustain, enhance and develop the Fairhope, Alabama airport. She said we are
fortunate to have Dave Friedel managing this critical and growing operation. Mayor
Sullivan thanked Mr. Friedel for his work with the airport.
The following individual spoke during Public Participation for Agenda Items:
1) Dev Wakeley, 8856 Lake View Drive, addressed the City Council
regarding Agenda Item Number 5: an Ordinance to amend Ordinance No.
1800: VI. Leave Policies , Section C. Sick Leave; specifically adding 10.
Paid Sick Leave Donation. He said this was a great idea and a good
practice.
Councilmember Conyers gave his condolences to the Ann Miller family. Ms .
Miller owned and operated M&F Causals in Fairhope. He said she will be missed .
10617
14 October 2024
Council President Pro Tempore Burrell said Right of Way approvals com e
through Planning Department and the Planning Commission. He said their have been
several complaints from citizens regarding fiber companies .
Councilmember Conyers moved for final adoption of Ordinance No. 1813 , an
ordinance to amend Ordinance No. 1800: VI. Leave Policies , Section C. Sick Leave :
specifically adding 10. Paid Sick Leave Donation. (Introduced at the City Council
Meeting on September 23 , 2024) Seconded by Councilmember Robinson , motion for
final adoption passed by the following voice votes: AYE -Burrell, Conyers , and
Robinson. NAY -None.
Councilmember Conyers moved for final adoption of Ordinance No . 1814 , an
ordinance to repeal and replace Ordinance No. 1756 : Fairhope Code of Ordinances:
Article VI, Garbage and Trash Collection and Disposal -Section 21-75: Rates .
(Introduced at the City Council Meeting on September 23 , 2024) Seconded by
Councilmember Robinson , motion for final adoption passed by the following voice
votes: AYE-Burrell, Conyers , and Robinson. NAY -None .
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution , a resolution that the Public Improvements indicated herein
for Encounter Commercial Retail Center are hereby accepted for Public Maintenance
subject to the Bond posted ; and authorizes Mayor Sherry Sullvan to execute the
Maintenance and Guaranty Agreement between the City of Fairhope and Encounter
Development , LLC . Seconded by Councilmember Robinson , motion passed
unanimously by voice vote .
RESOLUTION NO. 5207-24
WHEREAS , the Owners of Encounter Commercial Retail Center desire to have all
public streets and public right-of-ways dedicated on the plat filed for record in the
Probate Records of Baldwin County, Alabama, on Slides 2963-A , 2963-B, and 2963-
C and all Fairhope public utilities located in public right-of-ways accepted for
maintenance by the City of Fairhope, Alabama, and;
WHEREAS , the City of Fairhope, Alabama, has received notice from the engineers
of the project that the design and capacity of the public improvements have been
designed in conformance with City requirements , and ;
WHEREAS , the Public Works Director has indicated that the improvements meet
City requirements , and;
WHEREAS , the City of Fairhope, Alabama , has received from the owners of
Encounter Commercial Retail Center , the maintenance bond for the public
improvements constructed for a period of 2 years, and ;
10618
14 October 2024
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAIRHOPE, ALABAMA that the public impro v ements indicated herein
for Encounter Commercial Retail Center are hereby accepted for public maintenance
subject to the bond posted ; and authorizes Mayor Sherry Sullivan to execute the
Maintenance and Guaranty Agreement between the City of Fairhope and Encounter
Development, LLC (the "Subdivider").
BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the
City of Fairhope to maintain any utility or drainage facilities outside the lim its of the
right-of-way of the public streets , or any irrigation systems installed within the right-
of-way of public streets , whether or not such may be located within dedicated
easements in any of these developments .
Adopted thi s 14th day of October , 2024
~ Coun~ro Tempore
Attest:
i;,;nks , MMC
City Clerk
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution , a resolution that the Public Improvements indicated herein
for Publix at Point Clear Center are hereby accepted for Public Maintenance subject
to the Bond posted ; and authorizes Mayor Sherry Sull van to execute the Maintenance
and Guaranty Agreement between the City of Fairhope and RW Battles , LLC .
Seconded by Councilmember Robinson , motion passed unanimously by voice vote.
*
*
*
10619
14 October 2024
RESOLUTION NO. 5208-24
WHEREAS, the Owners of Publix at Point Clear desire to have all Fairhope public
utilities dedicated on the plat filed for record in the Probate Records of Baldw in
County, Alabama, on Slides 2785-B and 2877-A accepted for maintenance by the
City of Fairhope, Alabama, and;
WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers
of the project that the design and capacity of the public improvements have been
designed in conformance with City requirements , and;
WHEREAS, the Utilities Superintendents have indicated that the improvements meet
City requirements , and;
WHEREAS , the City of Fairhope, Alabama, has received from the owners of Publix
at Point Clear, maintenance bonds for the public improvements constructed for a
period of two (2) years , and ;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein
for Publix at Point Clear are hereby accepted for public maintenance subject to the
bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and
Guaranty Agreement between the City of Fairhope and RW Battles , LLC (the
"Subdivider").
BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the
City of Fairhope to maintain any utility or drainage facilities outside the limits of the
right-of-way of the public streets , whether or not such may be located within
dedicated easements in any of these developments
Adopted this 14th day of October , 2024
~ad! ack B 1 ,
Gou::= Pro Tempore
Attest :
10620
14 October 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution , a resolution that the Public Improvements indicated herein
for Overland Subdivision Phase 2 are hereby accepted for Public Maintenance subject
to the Bond posted ; and authorizes Mayor Sherry Sullvan to execute the Maintenance
and Guaranty Agreement between the City of Fairhope and 68V Overland 2021 , LLC .
Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5209-24
WHEREAS, the Owners of Overland Subdivision Phase II desire to have all public streets
and public right-of-ways dedicated on the plat filed for record in the Probate Records of
Baldwin County, Alabama, on Slide 2965-A, and all Fairhope public utilities located in public
right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and;
WHEREAS, the City of Fairhope , Alabama, has received notice from the engineers of the
project that the design and capacity of the public improvements have been designed in
conformance with City requirements, and;
WHEREAS , the Public Works Director has indicated that the improvements meet City
requirements, and;
WHEREAS , the City of Fairhope , Alabama, has received from the owners of Overland
Subdivision Phase II , the maintenance bond for the public improvements constructed for a
period of 2 years, and ;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAIRHOPE, ALABAMA that the public improvements indicated herein for Overland
Subdivision Phase II are hereby accepted for public maintenance subject to the bond posted;
and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement
between the City of Fairhope and 68V Overland 2021, LLC (the "Subdivider").
BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the City of
Fairhope to maintain any utility or drainage facilities outside the limits of the right-of-way of
the public streets, or any irrigation systems installed within the right-of-way of public streets ,
whether or not such may be located within dedicated easements in any of these developments.
Adopted this 14th day of October , 2024
~~ Council President Pro Tempore
Attest:
LKaA.Jfs,MMC
City Clerk
10621
14 October 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the Public Improvements indicated herein
for The Flats at East Bay are hereby accepted for Public Maintenance subject to the
Bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and
Guaranty Agreement between the City of Fairhope and Stoa Construction, LLC.
Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5210-24
WHEREAS, the Owners of The Flats at East Bay desire to have all Fairhope public utilities
located in public right-of-ways accepted for maintenance by the City of Fairhope, Alabama,
and;
WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the
project that the design and capacity of the public improvements have been designed in
conformance with City requirements, and;
WHEREAS, the Water and Sewer Superintendent has indicated that the improvements meet
City requirements, and;
WHEREAS, the City of Fairhope, Alabama, has received from the owners of The Flats at
East Bay, a maintenance bond for the public improvements constructed for a period of 2
years, and ;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAIRHOPE, ALABAMA that the public improvements indicated herein for The Flats at
East Bay are hereby accepted for public maintenance subject to the bond posted; and
authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement
between the City of Fairhope and Stoa Construction, LLC (the "Subdivider").
BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the City of
Fairhope to maintain any utility or drainage facilities outside the limits of the right-of-way of
the public streets, or any irrigation systems installed within the right-of-way of public streets,
whether or not such may be located within dedicated easements in any of these developments
Adopted this 14th day of October , 2024
~ ack Burre
CouncilPresident Pro Tempore
Attest:
~µ
City Clerk
10622
14 October 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City Council authorizes the submission
of an FY 2025 Alabama Transportation Rehabilitation and Improvement Program-II
(ATRIP-11) grant application. The City has consistently identified the need to upgrade
the intersection of Volanta Avenue and Greeno Road, (U.S . Highway 98) for safety.
The total project cost is estimated to be $2,437,455.36, and if funded, the grant will
pay $2,000,000.00 with the City's portion being $437,455 .36. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5211-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , That the City Council approves the submission of an
FY2025 Alabama Transp011ation Rehabilitation and Improvement Program-II
(ATRIP-II) grant application. The City has consistently identified the need to upgrade
the intersection of Volanta Avenue and Greeno Road , (U.S. Highway 98) for safety.
The total project cost is estimated to be $2,437 ,455.36 , and if funded , the grant will
pay $2,000 ,000 .00 with the City 's po11ion being $437,455 .36 .
ADOPTED ON THIS 14TH DAY OF OCTOBER, 2024
• ~ ~ Council President Pro Tempore
Attest:
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the FY2025
Annual Flower Procurement. The total cost not-to-exceed $150,000.00. There are
multiple vendors and the times of procurement vary. This procurement is allowed
pursuant to Resolution No . 1650-10 adopted in May 2010 that declares flowers as
Unique "Like Items" and the extension of this categorization to include any cultivated
varieties , differentiated by scientific name. Seconded by Councilmember Robinson,
motion passed unanimously by voice vote.
10623
14 October 2024
RESOLUTION NO. 5212-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City of Fairhope approves the FY2025 Annual Flower
Procurement. The total cost not-to-exceed $150,000.00 . There are multiple vendors and the times of
procurement vary. This procurement is allowed pursuant to Resolution No . 1650-10 adopted in May
2010 that declares flowers as Unique "Like Items" and the extension of this categorization to include
any cultivated varieties, differentiated by scientific name .
ADOPTED ON THIS 14TH DAY OF OCTOBER 2024
ProTempore
A~ ¥;~,,1a-
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sherry Sullivan to execute an Agreement for Acceptance and Processing of Single
Stream Recyclables between the Emerald Coast Utilities Authority and the City of
Fairhope and the Emerald Coast Utilities Authority. The Agreement is intended as a
temporary arrangement and does not establish any long-term or binding obligation
beyond the terms outlined. Either Party may terminate this Agreement at any time for
convenience with thirty (30) days written notice. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5213-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to execute an Agreement
for Acceptance and Processing of Single Stream Recyclables between the Emerald Coast Utilities
Authority and the City of Fairhope. The Agreement is intended as a temporary arrangement and does
not establish any long-term or binding obligation beyond the terms outlined . Either Party may
terminate this Agreement at any time for convenience with thirty (30) days written notice.
Adopted on this 14th day of October, 2024
~ ck Burrel
council P:::: Tempore
~a
City Clerk
10624
14 October 2024
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution , a resolution that the City Council approves the selection of
Southeastern Archaeological Research , LLC. to perform Professional Consulting
Services for (RFQ PS25-001) Architectural Historian Services for an Architectural
History Review of K-1 Center ; and authorizes Mayor Sherry Sullivan to execute a
Contract with a not-to-exceed fee of $8,720 .00 . This is to meet the requirement s
stated by the Alabama Historic Commission. Seconded by Councilmember Robinson ,
motion passed unanimously by voice vote.
RESOLUTION NO. 5214-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , that the City Council approves the selection of
Southeastern Archaeological Research, LLC. to perform Professional Consulting
Services for (RFQ PS25-001) Architectural Historian Services for an Architectural
History Review of K-1 Center; and authorizes Mayor Sherry Sulliv an to execute a
Contract with a not-to-exceed fee of $8,720.00. This is to meet the requirements
stated by the Alabama Historic Commission.
ADOPTED ON THIS 14TH DAY OF OCTOBER 2024
~ ck Burrel
Couocil President Pro Tempore
Attest:
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution , a resolution to award (Bid No. 24-063) to Image Solutions
USA for Flame Resistant (FR) Uniform Pants Annual Contract with an annual
contract amount not-to-e xceed $35 ,000 .00. Seconded by Councilmember Robinson,
motion passed unanimously by v oice vote.
*
*
10625
14 October 2024
RESOLUTION NO. 5215-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[1] That the City of Fairhope did request , receive , and open bids for Bid No . 24-06 3
Flame Resistant (FR) Uniform Pants Annual Contract at 555 South Section Street,
City of Fairhope offices , Fairhope, Alabama.
[2] At the appointed time and place, four (4) responsi ve bids were recei ved and
tabulated as follows :
CONTRACATOR BASE BID
Image Solutions USA $35,000.00
[3] After evaluating the bid with required specifications , Image Solutions USA is now
awarded Bid No . 24-063 Flame Resistant (FR) Uniform Pants Annual Contract for
City of Fairhope employees of the Electric Department, Gas Department, Meter
Department, and Public Works as needed with a bid proposal not-to-exceed
$35 ,000 .00 .
DULY ADOPTED THIS 14TH DAY OF OCTOBER, 2024
~ ~ ~~
Council President Pro Tempore
Attest:
~Jkt/JL
City Clerk
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City Council to reject all bids (Bid No .
24-064) to procure Pest Control Services Annual Contract, and authorize the re-bid
under Code of Alabama 1975 , Section 41-16-57(d). Seconded by Councilmember
Robinson , motion passed unanimously by voice vote .
10626
14 October 2024
RESOLUTION NO. 5216-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council to reject all bids (Bid No . 24-064) to procure Pest Control Services
Annual Contract ; and authorize the re-bid under Code of Alabama 197 5, Section 41-16-57 ( d).
ADOPTED ON THIS 14TH DAY OF OCTOBER 2024
~~ Counc;President Pro Tempore
Attest:
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for Labor, Equipment, and Incidentals for the New Water
Main for Flying Creek Nature Preserve John Martin Nature Center to S.C. Stagner
Contracting, Inc. for a not-to-exceed project cost of $37 ,238.00 , plus an additional
allocation of not-to-exceed $24,000.00 to the Water Utility to replace material s
consumed in the project. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote .
RESOLUTION NO. 5217-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for Labor,
Equipment, and Incidentals for the New Water Main for Flying Creek Nature Preserve John Martin
Nature Center to S.C. Stagner Contracting, Inc. for a not-to-exceed project cost of $37,238.00 , plus an
additional allocation of not-to-exceed $24 ,000.00 to the Water Utility to replace materials consumed in
the project.
ADOPTED ON THIS 14TH DAY OF OCTOBER, 2024
~ CmmcilPresident Pro Tempore
Attes t:
6 .(JJ/4J.~
Cit y Cl rk
10627
14 October 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution , a resolution to award (Bid No . 24-058) to Morrow Water
Technologies for Fairhope Water System Test Well Project for the not-to -exceed
amount of $1,224 ,542 .00 . Seconded by Councilmember Robinson , motion passed
unanimously by voice vote .
RESOLUTION NO. 5218-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows :
[1] That the City of Fairhope did request, receive , and open bids for Bid No. 24-058 Fairhope
Water System Test Well Project at 555 South Section Street, City of Fairhope offices ,
Fairhope, Alabama .
[2] At the appointed time and place, two (2) responsive bids were received and tabulated as
follows :
CONTRACATOR BASE BID
Morrow Water Technologies $1 ,224 ,542 .00
J & P Construction Co ., Inc. $1 ,711,380 .00
[3] After evaluating the bid with required specifications , Morrow Water Technologie s is now
awarded Bid No . 24-058 Fairhope Water System Test Well Project with a bid proposal not-
to-exceed $1 ,224 ,542 .00 .
DULY ADOPTED THIS 14TH DAY OF OCTOBER, 2024
~~ ~ckBurre
C-0uncil President Pro Tempore
Attest:
Li ~ .. ,~
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-005) for
the Repair and Painting of the Water Tank at Water Treatment Plant No. 2 to Krebs
Engineering; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee
to be approved by Council. Seconded by Councilmember Robinson , motion passed
unanimously by voice vote.
10628
14 October 2024
RESOLUTION NO. 5219-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Engineering Services for (RFQ PS25-005) for the Repair and Painting of the
Water Treatment Plant No . 2 to Krebs Engineering ; and hereb y authorizes Mayor Sullivan to
negotiate the not -to-e xceed to be appro ved by Council.
ADOPTED ON THIS 14TH DAY OF OCTOBER 2024
Attest:
r/4~ 1ty Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council to reject all bids (Bid No.
24-041) to procure Wastewater Treatment Plant Grit Removal Equipment; under
Code of Alabama 1975 , Section 41-16-57(d). Seconded by Councilmember Robinson,
motion passed unanimously by v oice vote.
RESOLUTION NO. 5220-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council to reject all bids (Bid No. 24-041) to Procure Wastewater
Treatment Plant Grit Removal Equipment; under Code of Alabama 1975, Section 41-16-
57(d).
ADOPTED ON THIS 14TH DAY OF OCTOBER 2024
~~~ ~kBurr,
Council President Pro Tempore
Atte st:
10629
14 October 2024
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City Council to reject all bids (Bid No.
24-051) to procure Wastewater Treatment Plant Screening Equipment Rebid ; under
Code of Alabama 1975 , Section 41-16-57( d). Seconded by Councilmember Robinson ,
motion passed unanimously by voice vote .
RESOLUTION NO. 5221-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City Council to rej ect all bids (Bid No. 24-051) to Procure
Wastewater Treatment Plant Screening Equipment Rebid ; under Code of
Alabama 1975, Section 41-16-57(d).
ADOPTED ON THIS 14TH DAY OF OCTOBER 2024
~~ ck Burr~
Counc~ President Pro Tempore
Attest:
~Acli.L °aAank:MMC
City Clerk
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution , a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract amendment with Thompson Engineering, Inc. for (RFQ PS003-
22) Request for Qualifications Professional Engineering Services -Lift Station and
Force Main Improvements for the Sewer Department to add additional Construction
Engineering and Inspection fees for a not-to-e xceed cost of $25,100.00 . The new
contract total will be $294 ,100 .00 . Seconded by Councilmember Robinson , motion
passed unanimously by voice vote.
*
*
10630
14 October 2024
RESOLUTION NO. 5222-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract amendment
with Thompson Engineering, Inc . for (RFQ PS003-22) Request for Qualifications Professional
Engineering Services -Lift Station and Force Main Improvements for the Sewer Department to
. add additional Construction Engineering and Inspection fees for a not-to-exceed cost of
$25 ,100 .00 . The new contract total will be $294,100.00.
ADOPTED ON THIS 14TH DAY OF OCTOBER, 2024
~~ ack Burrell,
Council President Pro Tempore
Attest:
~~ ity Clerk
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sherry Sullivan to execute the First Amendment to the Utility Connection Agreement
between the City of Fairhope and Corte, Cave/Mitchell 1, LLC. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5223-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , That the City Council hereby authorizes Mayor Sherry Sullivan to execute the First
Amendment to Utility Connection Agreement between the City of Fairhope and Corte ,
Cave/Mitchell 1, LLC .
ADOPTED THIS 14TH DAY OF OCTOBER, 2024
ent Pro Tempore
Attest:
e.,i~
1ty Cler
10631
14 October 2024
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution , a resolution that the City of Fairhope approves the
procurement of the Annual Renewal of the Microsoft 365 Licenses that is on Omnia
Partners (Contract #2018011-02) with SHI International Org . and therefore does not
have to be let out for bid. The total amount not-to-exceed $84 ,720.71. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote .
RESOLUTION NO. 5224-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope approves the procurement of the Annual Renewal of the
Microsoft 365 Licenses that is on Omnia Partners (Contract #2018011-02) with SHI
International Org. and therefore does not have to be let out for bid. The total amount
not-to-exceed $84 ,720 .71.
ADOPTED ON THIS 14TH DAY OF OCTOBER, 2024
~~~
C~resident Pro Tempore
Attest:
~A~ (l,i~ arik s, MMC
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City Council hereby approves and
authorizes Mayor Sherry Sulliv an to execute a Memorandum of Understanding
("MOU") between the Baldwin County Commission , Baldwin County Sheriff's
Office, and the City of Fairhope , which outlines the purpose , goals , objectives, and
procedures for the administration of the School Resource Officer ("SRO") Program at
Baldwin County Public Schools . Seconded by Councilmember Robinson, motion
passed unanimously by voice vote .
*
*
10632
14 October 2024
RESOLUTION NO. 5225-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City Council hereby approves and authorizes Mayor Sherry Sullivan to execute a
Memorandum of Understanding ("MOU") between the Baldwin County Commission, Baldwin County
Sheriff's Office , and the City of Fairhope, which outlines the purpose, goals, objectives, and
procedures for the administration of the School Resource Officer ("SRO") Program at Baldwin County
Public Schools .
ADOPTED ON THIS 14TH DAY OF OCTOBER, 2024
~ Counc~t Pro Tempore
Attest:
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the use of
funds from the McKesson Alabama Settlement to sponsor three local educators to
attend the CADCA National Leadership Forum in 2025. CADCA is a nonprofit
organization that strives to create healthy, safe, and drug-free communities. The
amount requested for tickets, flights, registration, and hotel is $8,901.00. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5226-24
BE IT RESOLVED B\' THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City of Fairhope approves the use of funds from the McKesson Alabama
Settlement to sponsor three local educators to attend the CADCA National Leadership Forum in 2025.
CADA is a nonprofit organization that strives to create healthy, safe , and drug-free communities . The
amount requested for tickets, flights, registration, and hotel is $8,901.00 .
ADOPTED ON THIS 14TH DAY OF OCTOBER, 2024
Attest:
10633
14 October 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the Fairhope City Council hereby
authorizes Mayor Sherry Sullivan, on behalf of the City of Fairhope, to send Baldwin
County Board of Education a Letter of Intent to purchase the property known as the
"Anna T. Jeanes School Property" located at Twin Beech and Section Street,
Fairhope, Alabama. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
RESOLUTION NO. 5227-24
WHEREAS , the City of Fairhope is desirous of purchasing the Baldwin County
Board of Education's ("BCBE") property located at the intersection of Twin Beech
and Section Street known as "Anna T. Jeanes School Property;" and
WHEREAS, the City of Fairhope has contributed and provided capital contributions
for construction and renovation in addition to annual cash contributions and services
to Baldwin County School System ; and
WHEREAS, the City of Fairhope is willing to take on the responsibility, the removal
of liability and obligations by BCBE; and other financial investments as
compensation for this transaction .
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the Fairhope City Council hereby authorizes Mayor
Sherry Sullivan, on behalf of the City of Fairhope, to send Baldwin County Board of
Education a Letter of Intent to purchase the property known as the "Anna T. Jeanes
School Property" located at Twin Beech and Section Street, Fairhope, Alabama.
Adopted on this 14th day of October, 2024
~ Com1eil President Pro Tempore
Attest:
~,!/#UL
~nks,MMC
City Clerk
10634
14 October 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution , a resolution that Mayor Sherry Sullivan is hereby authorized
to execute Extension No. 2 for RFQ No. PS019-22 Professional Consulting Services
for Grants and Grant Management with Grant Management, LLC with all terms and
conditions as original bid award; and extend the contract until October 17 , 2025 with
a not-to-exceed annual amount of $24,000.00. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
RESOLUTI ON NO. 5228-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , That Mayor Sherry Sullivan is hereby authorized to
execute Extension No. 2 for RFQ No. PS0l 9-22 Professional Consulting Services for
Grants and Grant Management with Grant Management, LLC with all terms and
conditions as original bid award; and extend the contract until October 17, 2025 with
a not-to-exceed annual amount of $24,000.00.
ADOPTED ON THIS 14TH DAY OF OCTOBER, 2024
a:kBurrell
Council President Pro Tempore
Attest:
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to approve the 2024 -2025 Holidays. Seconded
by Councilmember Robinson, motion passed unanimously by voice vote.
*
*
10635
14 October 2024
RESOLUTION NO. 5229-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, THAT THE FOLLOWING 2024 -2025 HOLIDAYS
WILL BE OBSERVED BY ALL CITY PERSONNEL EXCEPT EMERGENCY
EMPLOYEES :
Veterans Day Holiday
Thanksgiving Holidays
Christmas Holidays
New Year's Day
Martin Luther King, Jr.
Mardi Gras Day
Memorial Day
Juneteenth Day
Independence Day
Labor Day
Monday, November 11, 2024
Thursday & Friday, November 28 & 29, 2024
Tuesday & Wednesday, December 24 & 25, 2024
Wednesday, January 1, 2025
Monday, January 20, 2025
Tuesday, March 4, 2025
Monday, May 26, 2025
Thursday, June 19, 2025
Friday, July 4, 2025
Monday, September 1, 2025
DULY ADOPTED THIS 14TH DAY OF OCTOBER, 2024
Attest:
Lisa A. Hanks , MMC
City Clerk
~ Council President Pro Tempore
Councilmember Conyers moved to grant the request of Damelle Wolf with
Baldwin County Humane Society requesting permission to close streets in downtown
Fairhope on Thursday, October 24, 2024, from 5:00 p.m. to 7:00 p.m. for the Fairhope
Witches Ride 2024. The ride will begin and end at Coastal Alabama Community
College Amphitheater. This whimsical bike ride benefits local animal rescue and
helps animals throughout our area . Seconded by Councilmember Robinson, motion
passed unanimously by voice vote.
10636
14 October 2024
Councilmember Conyers moved to grant the request of Friends of the
Halstead, Inc. for a Street Closure on School Street between Morphy Avenue and
Fairhope Avenue for Live at Five for Concert at Halstead Amphitheater for bus and
truck parking on November 8, 2024 . Seconded by Councilmember Robinson , motion
passed unanimously by voice vote.
City Council reviewed an application for a Special Events Retail License by
Kamal Constantine, Southern Buyers Group , LLC , d/b /a Piggly Wiggly Wine Walk,
October 18, 2024 , 111 St. James Avenue, Fairhope, AL 36532. Councilmember
Conyers moved to approve the issuance of the license. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
City Council reviewed an application for a Restaurant Liquor License by
Garrett Deluca, Market by the Bay Fairhope LLC , d/b /a Market by the Bay Fairhope,
located 7 S. Church St., Suite C, Fairhope, AL 36532. Councilmember Conyers
moved to approve the issuance of the license. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
Councilmember Conyers moved to reappoint Danielle Mashburn-Myrick and
Miranda Schrubbe retroactively for second terms which began January 1, 2023 and
will end December 31, 2025; to reappoint P. J . Hannon retroactively for second term
which began January 1, 2024 and will end December 31, 2026 ; to reappoint Joe
Kelley for a second term which will begin January 1, 2025 and will end December
31, 2027; and to appoint Vickie Watterson Bailey for first tenn which will begin
January 1, 2025 and will end December 31 , 2027 . Seconded by Councilmember
Robinson, motion passed unanimously by voice vote .
The following individuals spoke during Public Participation for Non-Agenda
Items:
1) Mary Kelley, 19535 South Ingleside, addressed the City Council regarding an
issue with not being able to build an RV cover.
2) Brian Dasinger, 115 Keplar Place, addressed the City Council regarding the Faith
Family Freedom Fest scheduled for Saturday, October 19 , 2024 , at 11 :00 a .m . He
said this is a family event with free food .
3) Donna Allsup , 11623 County Road One, addressed the City Council and asked ,
"when are you going to take action ; and what about a follow up from the last
meeting ."
Councilmember Conyers mentioned the Fairhope Public Library Board adopted
policies based on the State 's mandate ; and submitted those to the State for
approval.
10637
14 October 2024
Mayor Sullivan said she sent a letter to the Department of Homeland Security
and to the Department of Justice; and read the following:
"I am writing to express serious concerns regarding an immigration issue that has
recently surfaced within the City of Fairhope . Given the importance of this
matter, I am writing to seek your assistance in finding answers for myself and the
citizens of Fairhope.
In recent months, public concerns have been raised related to the parole program
for Cubans, Haitians, Nicaraguans, and Venezuelans (CHNV). Specifically,
within Fairhope, there have been rumors of Haitian immigrants being placed by
the Department of Homeland Security (DHA) within our City.
While the City of Fairhope remains committed to enforcing immigration laws, far
too often, federal policies place an undue burden on our local resources, which
are already stretched far too thin. Our country has a proud tradition of providing
refuge for those fleeing oppression and seeking the American dream. However,
we also have an obligation to ensure that our nation's immigration policies do not
create additional strains on local governments or jeopardize the safety and well-
being of citizens.
Therefore, should OHS intend to place migrants within the City of Fairhope, I
strongly recommend and encourage that our local government be given the
opportunity to engage in the decision-making process before such decisions are
made to ensure resources are adequately met for our citizens and immigrants
alike. As Mayor, I am hopeful that you can provide answers, negate
misinformation , and ensure that meaningful consultation related to decisions that
impact our local community occurs.
I look forward to hearing from you and thank you in advance for your time and
attention to this matter."
Mayor Sullivan said she sent this letter to Senator Katie Britt, Senator Tommy
Tuberville, Representative Jerry Carl, Representative Barry Moore, Senator Chris
Elliott, and Representative Jennifer Fidler. Mayor Sullivan said Governor Kay
Ivey sent letters to President Eiden and Vice President Harris . Councilmember
Robinson had a conference call with Senator Tommy Tuberville; and the
consensus was to communicate with local government. Council President Pro
Tempore explained what the Council or Mayor could do without the whole body
of Council.
4) Doug Greengard, 311 Wakefield Avenue, addressed the City Council and
questioned why the letter was not shared sooner. He said this is vital information
that needed to be shared . Mr. Greengard said Council President Martin should
apologize to the citizens .
5) Lynn Ellis, 312 Majestic Beauty Avenue, addressed the City Council regarding a
friend's car that was broken into, the person slept in the car; and could not speak
English. Ms . Ellis said it was a trailer park just past Old Tyme Feed .
Councilmember Conyers said she need to file a Police Report; and we need to
enforce sleeping overnight in cars. Councilmember Conyers said he as seen an
increase in transients over the past year.
10638
14 October 2024
Councilmember Robinson commented there is no evidence that any immigrants
have come to the City of Fairhope .
Councilmember Conyers mo ved to adjourn the meeting. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
There being no further business to come before the City Council , the
meeting was duly adjourned at 7:05 p.m.
~ Counci1PresidentProTumpore
~--~ .?Ct~nk'~MC
• City Clerk