HomeMy WebLinkAbout09-30-2024 Special Called City Council Meeting Minutes30 September 2024
NOTICE AND CALL OF SPECIAL MEETING
Notice is hereby given of a Special Called Meeting of the City Council of the
City of Fairhope , Alabama, to be held at the Fairhope Municipal Complex on
Monday, September 30 , 2024 , at 2:30 p.m., for the purpose of:
❖ Resolution -That the City Council reviews, approves and adopts the proposed
FY2025 Budget.
❖ Resolution -That the City Council desires to use Impact Fees account for
equipment and projects that meet the criteria and are in the FY2025 Proposed
Budget.
❖ Resolution -That the City Council approves and adopts the recommendations
to fund new positions and approve P rades; reclassify positions : defund ;
and delete positions as presented in e F 025 Budget.
Corey Martin, Council President
CONSENT TO HOLDING OF MEETING
The undersigned members of the City Council of the City of Fairhope,
Alabama, do hereby acknowledge service of the Notice and Call of Special Called
Meeting herein about set forth and do hereby consent to the holding of such meeting
as such time in such place for the purpose set forth therein
Attest :
City Clerk
10607
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30 September 2024
STATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in Special Session at
2:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 30 September 2024.
10608
Present were Council Pre sident Corey Martin, Councilmembers: Jack Burrell ,
Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E.
McDowell, and City Clerk Lisa A. Hanks. Councilmember Jimmy Conyers was
absent.
There being a quorum present, Council President Martin called the meeting to
order at 2:30 p.m. The invocation was given by Pastor Betty Massey with Fairhope
Christian Church and the Pledge of Allegiance was recited. Council President Martin
addressed the City Council and stated the reason for this special called meeting was to
adopt the three resolutions that were tabled at the last City Council meeting.
The following individual spoke during Public Participation for Agenda Items:
1) Don De Gutz, 110 Blakeney, addressed the City Council regarding Agenda Item
Number 2 : a resolution that the City Council desires to use Impact Fees account
for equipment and projects that meet the criteria and are in the FY2025 Proposed
Budget. He asked the City Council how much to developers contribute .
Councilmember Burrell replied we get funds through the Impact Fees. Mayor
Sullivan sai d these are development based ; and we will be doing a Cost of
Service Study for our infrastructure.
Mr. De Gutz suggested that the City hire Mobile Baykeepers for wetland
mitigation . Council President Martin replied are used for these projects . Planning
Director Hunter Simmons explained that the City u ses experts for wetland
mitigation.
Co uncilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council reviews, approves and
adopts the proposed FY2025 Budget. The motion was seconded by Councilmember
Boone. Councilmember Burrell commented on the following: Golf Department,
Community Affairs , and Sanitation. He said the parks and Fairhope Arts & Crafts
Festival are considered self-consumption; and private companies would charge extra
for these. Council President Martin said he would like to see a study of private
versus City garbage collection. Councilmember Burrell commented that when we
borrow funds for infrastructure, we could pay debt off quickly like we did before .
After further discus sion, motion passed unanimously by voice vo te .
10609
30 September 2024
RESOLUTION NO. 5204-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the proposed Budget presented and reviewed the 30 th day of September
2024, hereby approved, and adopted for the FY 2024-2025; and that the following estimates
of revenues and expenses, as related thereto, are hereby adopted; and those revenues and
expenses are appropriated as follows:
GENERAL FUND:
Total Revenue and Transfers In
Total Expenditures and Transfers Out
SANITATION FUND:
Total Revenue & Transfer In
Total Expenditure s & Transfers Out
GAS FUND:
Total Revenue & Transfer In
Total Expenditures & Transfers Out
ELECTRIC FUND:
Total Revenue & Transfer In
Total Expenditures & Transfers Out
WATER/WASTEWATER FUND:
Total Revenue & Transfer In
Expenditures & Transfers Out
Water Department
Waste Water Department
Total Expenditures & Transfer Out
CAPITAL PROJECT FUND:
Total Revenue & Transfer In
Total Expenditures & Transfers Out
IMPACT FEES FUND:
Total Revenue & Transfer In
Total Expenditures & Transfers Out
GAS TAX FUND:
Total Revenue & Transfer In
Total Expenditures & Transfers Out
REBUILD ALABAMA FUND:
Total Revenue & Transfer In
Total Expenditures & Transfers Out
$52,421,361
$52,421.361
$4,430,596
$4,430.596
$15,799,927
$15,799.927
$30,619,070
$30;619,070
$63,233,776
$30,971,269
$34,187,507
$65,158.776
$19,247,418
$19,247.418
$2,471,750
$2,471,750
$116,500
$116,500
$186,500
$186,500
30 September 2024
MUNICIPAL CAPITAL IMPROVEMENT FUND:
Total Revenue & Transfer In
Total Expenditures & Transfers Out
TOT AL FYE 2025 BUDGET
10610
$230,000
_$_Q
$188. 756.898
BE IT FURTHER RESOLVED , that the Annual Salaries of City Personnel shall be as
shown on a list entitled Annual Salaries of AJI City Personnel ; and said list filed in the Office
of the City Treasurer and of Human Resources ; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the portion of the
Sales and Use Tax revenue for FY 2024-2025 that is restricted in the General Fund Debt Pre-
Payment Account can be used for General Fund operations up to $3 ,200,000.00 reduction;
and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the portion of the
Sales and Use Tax revenue FY 2024-2025 that is restricted in the Capital Project Fund
(Infrastructure Improvement Special Fund) can be used for General Fund operations up to the
$3 ,200 ,000 .00 ; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the City Treasurer
to perform Administrative Budget Transfers , as needed throughout the Fiscal Year. Directors
are expected to operate with the funding appropriate for their department. Should a funding
increase be required , a written request is to be submitted to the Treasurer and Mayor with a
limit not to exceed $20 ,000 .00 . All Administrative Budget Transfers are documented and
tracked in the City's financial management system; and
BE IT FURTHER RESOLVED, that the City Council hereby approves 2% set aside for
Cost-of-Living Allowance ("COLA") will become effective the first pay period after the
passage of the budget in FYE 2024; and
BE IT FURTHER RESOLVED, that the City Counci er by approves merit raises for the
City of Fairhope employees as defined in the prop ed buoget that may become effective
December 2024.
DULY ADOPTED THIS 30TH D
Corey Martin , Council President
~
City Clerk
10611
30 September 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council desires to use Impact Fees
account for equipment and projects that meet the criteria and are in the FY2025
Proposed Budget. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
RESOLUTION NO. 5205-24
WHEREAS, the City of Fairhope adopted Ordinance No. 1625 , An Ordinance repealing and
replacing Ordinance No. 1331 to establish Impact Fees on new development in the City of
Fairhope on October 13 , 2018 in accordance with Act No. 2006-300 enacted by the Legislature of
Alabama on April 4, 2006; and
WHEREAS, the City desires to use fund s for "Police" which is a Benefit Area for (i) the cost
recovery of the City 's cost and expense related to the construction, development and improvement
of it s justice center, (ii) the cost recovery of the City's cost and expense related to the
construction , development and improvement of its animal shelter, (iii) the acquisition of police
ve hicle s, and (iv) the acquisition of police-related apparatus and equipment, and (v) the police
component of the "Impact Fee Study" prepared by TischlerBise; and
WHEREAS, the City desires to use funds for "Fire" which is a Benefit Area for (i) the
construction, development and /or improvement of fire stations , (ii) the acquisition of fire fighting
ve hicles, and (iii) the acquisition of firefighting apparatus, and (iv) the fire component of the
"Impact Fee Study" prepared by TischlerBise; and
WHEREAS, the City de si re s to use funds for "Transportation" which is a Benefit Area for the
cost of intersection improvements made to address additional demand generated by New
Development and the transportation component of the "Impact Fee Study" prepared by
TischlerBise; and
WHEREAS, the City desires to use funds for "Parks and Recreation " which is a Benefit Area for
(i) the acquisition of new public parks lands, (ii) the construction, development and /or
improvement of public recreational facilities, (iii) the construction , development and /or
impro ve ment of public park amenities, (iv) the acquisition of new park vehicles, and (v) the parks
and recreation component of the "Impact Fee Study" prepared by TischlerBise; and
WHEREAS, the following project shall be paid from the Impact Fees Account and have met the
criteria stated to be paid from said Account:
POLICE FIRE TRANS-PARKS AND
PORTATION RECREATION
FY2025 BUDGET PROJECTS
1 New Police vehicle with $37,000.00
equipment
Drone $7,000.00
Speed Scout Trailer $8,500.00
10612
30 September 2024
2025 W-Onw HR 100 Aerial
Ladder Truck $1,350,000.00
Drainage $5 1,500 .00
FY2025 Resurfacing $19 8,500 .00
New Playground equipment at $35,000 .00
new baseball field Volanta
Park
New playground equipment at $45,000.00
Founders Park
Open-air pavilion/storm $46,750 .00
shelter at Fairhope Soccer
Complex
Shade structures over bleacher $170 ,000.00
seatine at Volanta Park
Additional playground $75,000 .00
equipment at Rotary Youth
New Tennis and Pickleball $200,000.00
Courts
New Tennis and PickJebaU $245,000.00
Court lights
Impact Fees for FY 2025 $52,500.00 $1,350,000.00 $250,000.00 $816,750.00
NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council hereb y authorizes Mayor Sherry Sullivan to expend Impact
Fees for th e above projects as de signa ted from the . pact Fee Account for services for the
"Po lice", "Fire", "Transportation ", and "Parks and R re tion " Benefit Areas.
DULY ADOPTED THIS 30TH D
Corey Martin, Council President
Attest:
~~L--
City Clerk
Councilmember Burrel] introduced in writing, and moved for the adoption of
the fol1owing resolution , a re so lution that the City Council approves and adopts the
recommendation s to fund new positions and approve Pay Grades; reclassify positions;
defund ; and delete position s as presented in the FY2025 Budget. Seconded by
Councilmember Boone, motion passed unanimously by vo ice vote.
106 13
30 September 2 0 2 4
RESOLUTION NO. 5206-24
BE IT RE SOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
AL AB AMA, That the Cit y Co un cil app roves and adopt s the recommen dations to fu nd new
pos itions and approve Pay Grades; reclassify pos ition s; defund ; an d delete pos iti ons as
presented in the FY2025 Budge t as fo ll ows:
Po sition Nam e Departm ent Statu s P ay Prior Pa y
Grade Grade
Ne w Position s :
P lanning & Zo nin g Manager Planning FTE 14
Crew Lea der/Ho rti culturi st PW -Horti cul tu re FTE 12
Garden er II PW -Horticultu re FTE 7
Crew Lea der PW -Str ee ts FTE 10
Faci lities Maintenance Techni cian PW -Streets FTE 7
Custo dian PW -Stree ts FTE 4
Utilities Publi c Re lation s Coordin ator Eco nomi c Develop . FTE 11
Supp ort Services Techni c ian Poli ce FTE 6
Parks Ma intenance Wo rke r I Rec rea ti on FTE 7
Cu stodi an Recreati on FTE 4
Linewor ker Elec tri c FTE 10
L in ewo r ker Aoo re ntice Electric FTE 7
Water Serv ice Techni cian I (2) Water FTE 6
Wa ter Serv ice Crew Leader Water FTE 7
En gin eer Water/Was tewater FTE 16
Asst L ift Stat ion Sup eri n ten dent Wastewa ter FTE 14
Co ll ections Sys tem Foreman Was tewa ter FTE 8
Was tewa ter Co ll ec tions Opera tor Was tewater FTE 7
Ass t Was tewa ter Tr ea tm ent Pl ant Manager Wastewa ter FTE 9
R OW Co nstru cti on Ins pec tor Was tewa ter FTE 9
Eq u ipm ent Oo era tor III Sanitati on FTE 8
Reclassifications:
Accountin g M an ager T reasury FTE 14
Acco un tan t II (2) T reas ury FTE 11
Pu rch as in g Agent Treasu ry FTE 8
Mun icip a l Court A dmini strator Jud ic ial FTE 11
Mag istr a te II Judicial FTE 10
Mag istra te I Jud ic ial FTE 8
Crew Lea der P W -Str ee ts FTE 10
Crew Lea der Go lf Ground s FTE 10
Asst Director, Info rmation Tec hn olOQv Co mputer Inf Sys FTE 14
Senior Hum an Reso urces Coo rdin a tor Human Reso urces FTE 11
Se nior Services Coord ina tor Adult Rec rea ti on FTE 8
Se ni or Serv ices Ass ista nt (2) Adult Rec reation PTE 5
Crew Leader -Co nstru c ti on (3) Gas FTE 10
Crew Lea der -Measu rem en t (2 ) Gas FTE 10
Gas Construction Techn ician II (4) Gas FTE 6
Gas Measuremen t Tec hn ician II Gas FTE 6
Gas Construc ti on Tec hn ician I (2) Gas FTE 5
106 14
30 Sept emb er 2024
Positi on Na me Dep ar tm ent Sta tu s Pay P rior P ay
Gra de G rade
Lineworker Elec tri c FTE 1 JO
St akin g Techni cian Elec tri c FTE 9
Pa y Grad e Chan2es /Recla ss ific a tion s :
En gineering Techni cian PW - Stree ts FTE 8 6
Gas Inspec tor Gas FTE 8 6
GPS Tec hni cian Gas PTE 10 F lat
Gardn er III PW -Horti cultu re FTE 8 9
P lann in g Clerk Pl anning FTE 8 9
P oli ce In ves ti ga tor Poli ce FTE 8 9
Po li ce K-9 Officer Poli ce FTE 8 9
Dis p atch Sup erv isor Police FTE 10 9
Meter Opera tio ns Supervisor Meter FTE JO 9
Chi ef Bu i ldin g Insp ec tor Building FTE II 9
Chi ef Elec tri ca l In sp ector Building FTE 11 9
Safety Coordin ator Human Resources FTE I 1 9
Deletingillefunding:
Se ni or Accountan t Treasury FTE 13
Staff Acco untant (2) Treasury FTE 10
Purch as in g Clerk Treas ury FTE 7
Cou rt Clerk Judi cial FTE 10
Mag istra te Judi cial FTE 7
Magistrate Judi cial FTE 8
Equipment Op erator IV PW -Stree ts FTE 9
Go lf Gro und s Maintenance Wo rke r Go lf Gro und s FTE 5
IT Sys tems Admini strator Co mputer Inf Sys FTE 11
Hum an Reso urces Coo rdin ator Hum an Reso urces FTE 8
Rental Facili ties Assis tant I A dult Rec reati on FTE 7
Seni or Services Coo rdinator (2) Adult Rec rea ti on PTE 7
Crew Leader -Gas Install ati on (3 ) Gas FTE 7
Gas Meas urement Tec hni cian (2) Gas FTE 7
Gas Service Lin e Tec hnic ian (2) Gas FTE 7
Eq uip me nt Op erator IV (2) Gas FTE 9 -
Gas Serv ice Lin e Tec hni cian Train ee (3 ) Gas / FTE 5
Lin e Fo reman Elec tri c I FTE 12 --
En gin ee r in g Tec hni cian Elec tri c I FTE 6 i...---
I
B ERh ADOPTED THI S 30TH DAY OF ~ PPTEN 4 ...
Corey Ma rtin , Co unci l President
ATTEST:
10615
30 September 2024
Councilmember Robinson moved to adjourn the meeting . Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
There being no further business to efore the City Council , the meeting
was duly adjourned at 2:55 p .m .
Corey Martin , Council President
~~
City Clerk