HomeMy WebLinkAbout10-14-2024 City Council Work Session Agenda PacketCITY OF FAIRHOPE
CITY COUNCIL WORK SESSION AGENDA
Monday, October 14, 2024 - 4:30 PM
City Council Chamber
Council Members
Kevin G. Boone
Jack Burrell
Jimmy Conyers
Corey Martin
Jay Robinson
1.Discussion of Alabama Department of Transportation: Agreement for the
Installation and/or Operation and/or Maintenance of Traffic Control Signals and/or
Roadway Lighting - Richard Johnson
2.Parking Authority Presentation
3.Impact Fee Study Presentation
4.Committee Updates
5.Department Head Updates
Next City Council Work Session, Monday, October 28, 2024, 4:30 p.m. - City Council Chambers
Page 1 of 53
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2024-707
FROM:RICHARD JOHNSON – CITY ENGINEER
SUBJECT:Discussion of Alabama Department of Transportation: Agreement for
the Installation and/or Operation and/or Maintenance of Traffic
Control Signals and/or Roadway Lighting
AGENDA
DATE:
October 14, 2024
RECOMMENDED ACTION:
Discussion
BACKGROUND INFORMATION:
Traffic Signal Agreements: SR-181 at Firethorne, SR-181 at Harvest Green, and
SR-181 at Rockwell.
BUDGET IMPACT/FUNDING SOURCE:
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
Page 2 of 53
For Official Use Only: ALDOT Agreement Number: _________________________________
Page 1 of 7 rev – 09/01/2020
Region Tracking Number: Project Number:
Region: County:
STATE OF ALABAMA acting by and through the
ALABAMA DEPARTMENT OF TRANSPORTATION: AGREEMENT for the
INSTALLATION and/or OPERATION and/or MAINTENANCE OF TRAFFIC CONTROL SIGNALS and/or
ROADWAY LIGHTING
This Agreement, in accordance with resolution number dated (or minutes dated)
attached hereto and made part of this Agreement, is made and entered into by
and between the Alabama Department of Transportatio n (herein referred to as STATE) and the
(herein referred to as MAINTAINING AGENCY) for the
accomplishment of the following work as hereinafter indicated by the alphabetic letter of “X” marked in the check -boxes
below, to wit:
(A)
New
Installation
(B)
Equipment
Upgrade
(C)
Complete
Removal
(D)
Operation
(E)
Maintenance
Traffic Control Signal:
Intersection Flashing Signal/Beacon:
Roadway Lighting:
Other:
The accomplishment of the work indicated by the alphabetic letter of “X” marked in the check -box(es) above and
hereinafter signified by the use of the corresponding alphabetic letter A, B, C, D, and/or E as applicable, will be at the following
location(s): {Example: AL-3/US-31 @ Main Street [A, D, & E] denotes the installation, operation, and maintenance of the
equipment installed} NOTE – if more space is needed, please use continuation sheet s.
1.For the purposes of this Agreement, “equipment and/or associated hardware” shall refer to the equipment and/or
associated hardware used to install, upgrade, maintain, and/or operate traffic control signals, intersection flashing
signals/beacons, roadway lighting, and/or other as specified in the chart above.
2.In the event the work to be accomplished above is identified by (A) and/or (B), the STATE MAINTAINING
AGENCY will furnish and the STATE MAINTAINING AGENCY will install the equipment and/or associated
Page 3 of 53
Page 2 of 7 rev – 09/01/2020
hardware utilized in the accomplishment of the work. In the event the STATE contributes funds to the work and the
MAINTAINING AGENCY will be credited or debited for under-runs or overruns respectively, the “Exhibit O” is attached
to and made part of this Agreement.
3. The equipment and/or associated hardware shall be installed in accordance with the applicable portions of the:
A. Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD), current ALDOT approved
edition.
B. State of Alabama Project Details and Special and Standard Highway Drawings, current year version.
C. National Electrical Code, current edition.
D. Alabama Department of Transportation (ALDOT) Standard Specifications for Highway Construction, current
edition and applicable special provisions.
E. Code of Alabama, 1975 (as Amended) with specific reference to:
(1) §23-1-113, Municipal Connecting Link Roads – Stipulations and Conditions [specifically sub-paragraphs
(6) and (7)].
(2) §32-5A-32, Traffic – Control signal legend.
(3) §32-5A-33, Pedestrian – Control signals.
(4) §32-5A-34, Flashing signals.
(5) §32-5A-35, Lane – Direction – Control signals.
4. The STATE shall determine the quantity of the equipment and/or associated hardware to be utilized in the accomplishment
of the work identified by (A) and/or (B) above. In the event the MAINTAINING AGENCY furnishes the equipment and/or
associated hardware to be utilized in the accomplishment of the work identified by (A) and/or (B) above, the MAINTAINING
AGENCY shall ascertain that the type and quality of the equipment and/or associated hardware is in accordance with the
STATE’s Materials, Sources, and Devices with Special Acceptance Requirements (APL) as maintained by the STATE’s Bureau
of Materials and Tests.
5. It is the sole responsibility of the MAINTAINING AGENCY to locate and/or relocate any and all utilities in conflict with the
installation, upgrade, and/or maintenance of equipment and associated hardware prior to commencing work to install,
upgrade, and/or maintain equipment and associated hardware. The MAINTAINING AGENCY will locate and/or relocate such
utilities in accordance with all applicable Federal and State laws, regulations, and procedures. Associated utility costs will be
at the sole expense of the MAINTAINING AGENCY. In the event utilities are damaged during the installation, upgrade, and/or
maintenance of equipment and associated hardware due to failure of the MAINTAINING AGENCY to relocate and/or relocate
such utilities, the MAINTAINING AGENCY shall be responsible for providing the funding to pay for any and all associated
costs to repair the utilities.
6. Title to any and all equipment and/or associated hardware furnished by the STATE shall remain in the STATE and the STATE
is deemed to be the sole owner of such equipment and/or hardware.
7a. The equipment and/or associated hardware shall be operated and maintained at the sole expense of the MAINTAINING
AGENCY. The MAINTAINING AGENCY agrees to provide electrical energy on a continuing basis as required, beginning at
the time of the initial electrical service connection during the construction of the system. The MAINTAINING AGENCY
agrees further to maintain the equipment and/or associated hardware in a good state of repair at all times, as required in
Page 4 of 53
Page 3 of 7 rev – 09/01/2020
accordance with the applicable documents: Manual on Uniform Traffic Control Devices for Streets and Highways and the
Alabama Department of Transportation Standard Specifications for Highway Construction and applicable special provisions.
Any traffic control signal equipment and/or associated hardware must also be maintained in accordance with any traffic
signal operating plan of the STATE which is in effect at the applicable time of the maintenance. If a malfunction of the
equipment and/or associated hardware should ever occur, the MAINTAINING AGENCY shall make or cause to be made any
repairs immediately. If a malfunction presents a potential hazard to the motoring public and the MAINTAINING AGENCY is
unable to repair the equipment and/or associated hardware in a timely manner as determined by the STATE, the
MAINTAINING AGENCY agrees that the STATE reserves the right to and may repair the equipment and/or associated
hardware, and invoice the MAINTAINING AGENCY for all costs incurred. The MAINTAINING AGENCY agrees to pay the
STATE all such costs incurred by the STATE promptly upon receipt of the invoice from the STATE.
7b. In instances where ALDOT maintains a fiber-optic trunk line that is used in conjunction with a closed -loop signal
system, the MAINTAINING AGENCY shall maintain the fiber-optic cable from the splice point in the trunk line out to
the traffic control equipment.
8a. Installation requests made by the MAINTAINING AGENCY and identified on page one as (A) “New Installation” or (B)
“Equipment Upgrade” with “Traffic Control Signal” marked must follow the Traffic Signal Warrant and Justification
procedure as identified in the Alabama Department of Transportation Traffic Signal Design Guide and Timing Manual, latest
edition. For any warrant study/analysis which does not satisfy a traffic signal warrant or warrants, the MAINTAINING
AGENCY agrees to accept any and all responsibility for any damage or injury that may be caused by or related to the
installation, location, operation, sequencing, and/or maintenance of the equipment and/or associated hardware and shall
defend, indemnify, and hold harmless the State of Alabama, the Alabama Department of Transportation, and its agents,
servants, employees, in their official or individual capacities and/or facilities from and against all claims, damages, losses
and expenses, including but not limited to attorney’s fees, arising out of or resulting from the installation, operation, and
maintenance of the equipment and/or associated hardware, or any claim, damage, loss, or expense to the person or
property caused. A copy of the warrant study/analysis shall be attached to and made part of this Agreement.
8b. Check one:
The CITY (Incorporated Municipality)
Subject to the limitations on damages applicable to municipal corporations under Alabama Code § 11-47-
190(1975), the CITY shall indemnify and hold harmless the State of Alabama, the Alabama Department of
Transportation, its officers, officials, agents, servants, and employees from and against (1) claims, damages,
losses, and expenses, including but not limited to attorney’s fees arising out of, connected with, resulting from,
or related to the work performed by the CITY, or its officers, employees, contracts, agents or assigns (2) the
provision of any services or expenditure of funds required, autho rized, or undertaken by the CITY pursuant to
the terms of this Agreement, or (3) any damage, loss, expense, bodily injury, or death, or injury or destruction
or tangible property (other than the work itself), including loss of use therefrom, and including but not limited
Page 5 of 53
Page 4 of 7 rev – 09/01/2020
to attorney’s fees, caused by the willful, negligent, careless, or unskillful acts of the CITY, its agents, servants,
representatives, or employees, or the misuse, misappropriation, misapplication, or misexpenditure of any
source of funding, compensation, or reimbursement by the CITY, its agents, servants, representatives, or
employees, or anyone for whose acts the CITY may be liable.
The COUNTY (County Government or Agency)
The COUNTY shall be responsible at all times for all of the work performed under this agreement and, as
provided in Alabama Code § 11-93-2(1975), the COUNTY shall indemnify and hold harmless the State of
Alabama, the Alabama Department of Transportation, its officers, officials, agents, servants, and employees .
For all claims not subject to Alabama Code § 11-93-2(1975), the COUNTY shall indemnify and hold harmless the
State of Alabama, the Alabama Department of Transportation, its officers, officials, agents, servant s, and
employees from and against any and all damages, claims, loss, liabilities, attorney’s fees or expense
whatsoever, or any amount paid in compromise thereof arising out of, connected with, or related to (1) work
performed under this Agreement, (2) the provision of any services or expenditure of funds required,
authorized, or undertaken by the COUNTY pursuant to the terms of this Agreement, or (3) misuse,
misappropriation, misapplication, or misexpenditure of any source of funding, compensatio n or
reimbursement by the COUNTY, its officers, officials, agents, servants, and employees.
The term “hold harmless” includes the obligation of the MAINTAINING AGENCY to pay damages on behalf of the State of
Alabama, the Alabama Department of Transportation, and its agents, servants, and/or employees.
9. Complete r emoval of the equipment and/or associated hardware, hereinabove identified by (C), will be at the
sole expense of the STATE MAINTAINING AGENCY.
10. The STATE reserves the right to deman d the removal of the equipment and/or associated hardware should the
STATE determine that the signal is no longer required or deem its condition or operation hazardous. Further,
the STATE shall have the right to remove the equipment and/or associated hardware should the MAINTAINING
AGENCY fail to do so upon demand by the STATE. The MAINTAINING AGENCY agrees to reimburse the STA TE
for its costs associated with the removal. Any equipment and/or associated hardware which is deemed by the
STATE to be non -uniform or obsolete will be removed and disposed of by the MAINTAINING AGENCY. None of
the non -uniform or obsolete equipment and /or associated hardware which has been removed shall be reused
on the STATE highway system.
11. If future traffic conditions require changes and/or adjustments to said equipment and/or associated hardware
(other than ordinary timing), th e MAINTAINING AGENCY shall obtain the approval of the STATE before such
changes are implemented and the STATE shall make a determination on whether a new Agreement is required
to be submitted for the U PGRADING, OPERATION, and MAINTEN ANCE of the new equipment and/or associate d
hardware. All such changes shall be at the sole cost and expense of the MAINTAINING AGENCY.
Page 6 of 53
Page 5 of 7 rev – 09/01/2020
12 . At such time as a warrant study is conducted on an existing signalized intersection and the results differ
from the previous warrant study conducted at that signalized intersection, a new Agreement for Installation
and/or Operation and/or Maintenance of Traffic Control Signals and/or Roadway Lighting shall be executed
with the MAINTAINING AGENCY.
13 . In the event Federal funds are utilized in the accomplishment of the work hereinbefore described, “Exhibit M ”
is attached to and made a part of this Agreement.
14 . FUNDS SHALL NOT BE CONSTITUTED AS A DEBT
It is agreed that the terms and commitments contained herein shall not be construed as a debt of the State of
Alabama in violation of Article 11, Section 213 of the Constitution of Alabama, 1901 , as amended by
Amendment Number 26. It is further agreed tha t if any provision of this Agreement shall contravene any
statute o r Constitutional Provision or Amendment, then the conflicting provision in this Agreement shall be
deemed null and void.
For any and all disputes arising under the terms of this Agreement, the parties hereto agree, in compliance
with the recommendations of the Governor and Attorney General, when considering settlement of such
disputes, to utilize appropriate forms of non -binding alternative dispute resolution including, but not limited
to, m ediation by and through the Attorney General’s Office of Administrative Hearings or where appropriate,
private mediators.
15 . The type and number of signal & pedestrian heads per intersection or roadway lighting hardware are as
follows: {Example: 5 – 3 sec, 12”, red ball, yellow/green left arrow . OPTION: If plans are available to convey
information below, just enter “SEE ATTACHED PLANS ”.} NOTE – I f more space is needed, please use
continuation sheets.
TYPE OF SIGNAL CONTROLLER
Traffic Control Pedestrian Control Make: Model #:
Flashing Lane Control Fixed Time Two Phase
School Flasher Railroad Crossing Semi Actuated Four Phase
Other: Full Actuated Eight Phase
Other:
SYSTEM YES NO
Page 7 of 53
Page 6 of 7 rev – 09/01/2020
16. In the event the work to be accomplished is identified by (A), (B), and/or (C) and [1] in part or wholly constitutes an
interconnected, coordinated, fixed time relationship, signal control operation between two or more intersections
(herein referred to as a SYSTEM and hereinabove indicated by the SYSTEM check-box for YES marked in the controller
box above), [2] is located within the limits of a SYSTEM, or [3] is within close proximity as to adjoin a SYSTEM, the
STATE MAINTAINING AGENCY shall substantiate the work identified by (A), (B), and/or (C) to be SYSTEM
compatible.
17. By entering into this agreement, the MAINTAINING AGENCY is not an agent of the State, its officers, employees, agents
or assigns. The MAINTAINING AGENCY is an independent entity from the State and nothing in this agreement creates
an agency relationship between the parties.
18. By signing this contract, the contracting parties affirm, for the duration of this agreement, that they will not violate
federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien
within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be
deemed in breach of this agreement and shall be responsible for all damages resulting there from.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK. SIGNATURE PAGE TO FOLLOW.
Page 8 of 53
Page 7 of 7 rev – 09/01/2020
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by those officers, officials, and persons
thereunto duly authorized, and the Agreement is deemed to be dated and to be effective on the date stated hereinafter as
the date of the approval of the Region Engineer.
(Seal of MAINTAINING AGENCY)
Legal Name of MAINTAINING AGENCY
Attest:
By:
(Seal or notary signature) Authorized Signature for MAINTAINING AGENCY
Agreement Recommended for approval:
By:
Area Traffic Engineer Signature
STATE OF ALABAMA acting by and through the ALABAMA DEPARTMENT OF TRANSPORTATION
The within and foregoing Agreement is hereby approved on this day
of , 20 .
APPROVED: RECORDED:
By: By:
Region Engineer Signature State Traffic Engineer Signature
Date:
(Added to Archive)
Page 9 of 53
TRAFFIC SIGNAL PLAN
CONDUIT AND CONDUCTOR SCHEDULE
CONDUIT CONDUCTOR
1-211 1-3c/No. 6AWG
1-2" 1-3c/No. 8AWG
2-2"
2-2" IN 6" ENCASEMENT
2-2" IN 6" ENCASEMENT
2-2" IN 6" ENCASEMENT
2-2"
2-2"
2-2"
8cNo. 14 AWG IMSA 20-1
4cNo. 14 AWG IMSA 20-1
4cNo. 14 AWG IMSA 20-1
4cNo. 14 AWG IMSA 20-1
4cNo.14 AWG IMSA 20-1
1-3c/No. 8AWG
11 2 �A lj 4 OLB N/A ��I/
I�
�
6 tt I 8
\' N/A /1�2 �.-1'. �, n
REQUIRED SIGNAL HEADS
� ® I I@
fl)
@ 3, 7 2,4,6,8
1,5
FROM TO
DISCONNECT CONTROLLER
DISCONNECT JUNCTION BOX D
CONTROLLER JUNCTION BOX D
JUNCTION BOX D JUNCTION BOX A
JUNCTION BOX D JUNCTION BOX C
JUNCTION BOX C JUNCTION BOX B
JUNCTION BOX A POLE 1
JUNCTION BOX B POLE 2
JUNCTION BOX C POLE 3
CONTROLLER SIGNAL HEADS 1,3,5, & 7
CONTROLLER SIGNAL HEADS 6 & 6
CONTROLLER SIGNAL HEADS 2 & 2
CONTROLLER SIGNAL HEADS 4 & 4
CONTROLLER SIGNAL HEADS 8 & 8
JUNCTION BOX SIGNA L POLES
(L UMINA IRE)
SN 1
72"
1s·C [AL Hwy 181 ]sN 1
72"
1s·C [ ROCKWELL ] SN 2
LEFT TURN RIGHT LANE YIELD MUST ON FLASHING
YELLOW TURN RIGHT ARROW
RI0-12 R3-7R 30" X 36" 36" X 35"
0 0 +
s:--
0
s:--
us HWY
Min
Phase Initial
1 6.0
2 20.0
3
4 8.0
5 6.0
6 20.0
7
8 8.0
A1NO
0 ONLY
0 + co m
PLAN SU BM ITT AL
REFERENCE FISCAL SHEET 181 & ROCKWELL PROJECT NO YEAR NO
NS-17419 2022 4
Density Added Max
Active Initial Initial TTR
N
y 2.0 38.0 15.0
N
N
y 2.0 38.0 15.0
N
ROCKWIELL, LLC
US HWY 181 & ROCKWELL SIGNAL DESIGN
RECOMMENDED TIMINGS {all timings in seconds)
Min TBR Passage Yellow Gap All Red Maxi Max II Walk
2.0 5.4 1.2 15.0
15.0 2.5 5.0 5.4 1.2 45.0
2.0 4.0 2.5 28.0
2.0 5.4 1.2 15.0
15.0 2.5 5.0 5.4 1.2 45.0
2.0 4.0 2.5 28.0
NOTES: I. TRAFFIC MARKINGS SHOWN FOR INFORMATIONAL PURPOSES ONLY.
FDW Recall
Min
Min
2. LOCATION OF UTILITY POWER SOURCE TO BE DETERMINED AT TIME OF CONSTRUCTION. 3. ALL SIGNAL HEAD PLACEMENT SHALL BE IN ACCORDANCE WITH THE MUTCD, 2009 EDITION. 4. SIGNAL HOUSING TO BE BLACK FACE, BLACK BODY.
Non
Lock
y
y
y
5. TRAFFIC SIGNAL CONTROLLER MUST BE ECONOLITE COBALT W[TH THE LATEST EOS FIRMWARE. 5. TRAFFIC SIGNAL MONITOR MUST ETHERNET CAPABLE. 7. TRAFFIC SIGNAL CABINET MUST BE NEMA T52 TYPE I-POLE MOUNT. 8. TRAFFIC SIGNAL RADAR DETECTION MUST BE WAVETRONIX AND APPROVED BY AREA TRAFFIC ENGINEER. 9. TRAFFIC SIGNAL FOUND A TIO NS SHALL FOLLOW T.S.D. 730-4. DIAMETER AND DEPTH ARE SHOWN IN SUPPORTING STRUCTURES CHART. 10. USE OF A SINGLE RADAR UNIT FOR MULT[PLE APPROACHES MUST BE APPROVED IN ADVANCE BY THE REGION SIGNAL SYSTEMS ENGINEER. 11. ROUTER (CISCO !R I IOI-K9 WITH P-L TEAPl8-GL CELLULAR MODULE) TO BE SUPPLIED TO ALDOT SW REGION FOR CONFIGURATION. 12. LOCATION OF RADAR UNITS IS APPROXIMATE. MOUNTING LOCATION TO BE DETERMINED BY MANUFACTURER.
Pole
Number
1
2
3
4
Estimated Equipment and Material Schedule
240 Volt Power Source w/ Wood Pole
Rl0-12 Sign with Hardware
R3-7R Sign with Post & Hardware
Backplates w/ Reflective Strip & Hardware
Mounting Hardware For Signs
#14AWGSignal Cable, IMSA 20-1
Miscellaneous Hardware
Detector Chart
Zone Unit Phase Size Type Delay Setback
Distance
1 Rl 1 6XSO Presence 2'
2A* R4 2 6X6 Pulse 405'
2B* R4 2 6X6 Pulse 405'
4A R6 4 6XSO Presence 5 2'
4B R6 4 6XSO Presence 5 2'
5 R3 5 6XSO Presence 2'
6A* R2 6 6X6 Pulse 405'
6B* R2 6 6X6 Pulse 405'
8A RS 8 6XSO Presence 5 2'
8B RS 8 6XSO Presence 5 2'
* NOT SHOWN ON PLANS
Pole Arm
Length Length
(FT)(FT)
37 35
28 55
37 65
28 65
20
HORIZ
Supporting Structures
Traffic Sign al Pole
Luminaire
Arm
(FT)
12
12
12
12
o
Foundatio n
Size
36" X 12'
48" X 14'
48" X 14'
48" X 14'
20
Street Name
Sign(s)
AL Hwy 181
Rockwell
AL Hwy 181
Rockwell
SCALE (FEET)
STA TION OFFSET
99+00 100' RT
99+94.5 78.9' RT
100+08.3 50.8' LT
98+91.5 46.2' LT
SHEET TITLE
TRAFFIC SIGNAL PLAN
US HWY 181 & ROCKWELL
ROUTE
Page 10 of 53
For Official Use Only: ALDOT Agreement Number: _________________________________
Page 1 of 7 rev – 09/01/2020
Region Tracking Number: Project Number:
Region: County:
STATE OF ALABAMA acting by and through the
ALABAMA DEPARTMENT OF TRANSPORTATION: AGREEMENT for the
INSTALLATION and/or OPERATION and/or MAINTENANCE OF TRAFFIC CONTROL SIGNALS and/or
ROADWAY LIGHTING
This Agreement, in accordance with resolution number dated (or minutes dated)
attached hereto and made part of this Agreement, is made and entered into by
and between the Alabama Department of Transportatio n (herein referred to as STATE) and the
(herein referred to as MAINTAINING AGENCY) for the
accomplishment of the following work as hereinafter indicated by the alphabetic letter of “X” marked in the check -boxes
below, to wit:
(A)
New
Installation
(B)
Equipment
Upgrade
(C)
Complete
Removal
(D)
Operation
(E)
Maintenance
Traffic Control Signal:
Intersection Flashing Signal/Beacon:
Roadway Lighting:
Other:
The accomplishment of the work indicated by the alphabetic letter of “X” marked in the check -box(es) above and
hereinafter signified by the use of the corresponding alphabetic letter A, B, C, D, and/or E as applicable, will be at the following
location(s): {Example: AL-3/US-31 @ Main Street [A, D, & E] denotes the installation, operation, and maintenance of the
equipment installed} NOTE – if more space is needed, please use continuation sheet s.
1.For the purposes of this Agreement, “equipment and/or associated hardware” shall refer to the equipment and/or
associated hardware used to install, upgrade, maintain, and/or operate traffic control signals, intersection flashing
signals/beacons, roadway lighting, and/or other as specified in the chart above.
2.In the event the work to be accomplished above is identified by (A) and/or (B), the STATE MAINTAINING
AGENCY will furnish and the STATE MAINTAINING AGENCY will install the equipment and/or associated
Page 11 of 53
Page 2 of 7 rev – 09/01/2020
hardware utilized in the accomplishment of the work. In the event the STATE contributes funds to the work and the
MAINTAINING AGENCY will be credited or debited for under-runs or overruns respectively, the “Exhibit O” is attached
to and made part of this Agreement.
3. The equipment and/or associated hardware shall be installed in accordance with the applicable portions of the:
A. Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD), current ALDOT approved
edition.
B. State of Alabama Project Details and Special and Standard Highway Drawings, current year version.
C. National Electrical Code, current edition.
D. Alabama Department of Transportation (ALDOT) Standard Specifications for Highway Construction, current
edition and applicable special provisions.
E. Code of Alabama, 1975 (as Amended) with specific reference to:
(1) §23-1-113, Municipal Connecting Link Roads – Stipulations and Conditions [specifically sub-paragraphs
(6) and (7)].
(2) §32-5A-32, Traffic – Control signal legend.
(3) §32-5A-33, Pedestrian – Control signals.
(4) §32-5A-34, Flashing signals.
(5) §32-5A-35, Lane – Direction – Control signals.
4. The STATE shall determine the quantity of the equipment and/or associated hardware to be utilized in the accomplishment
of the work identified by (A) and/or (B) above. In the event the MAINTAINING AGENCY furnishes the equipment and/or
associated hardware to be utilized in the accomplishment of the work identified by (A) and/or (B) above, the MAINTAINING
AGENCY shall ascertain that the type and quality of the equipment and/or associated hardware is in accordance with the
STATE’s Materials, Sources, and Devices with Special Acceptance Requirements (APL) as maintained by the STATE’s Bureau
of Materials and Tests.
5. It is the sole responsibility of the MAINTAINING AGENCY to locate and/or relocate any and all utilities in conflict with the
installation, upgrade, and/or maintenance of equipment and associated hardware prior to commencing work to install,
upgrade, and/or maintain equipment and associated hardware. The MAINTAINING AGENCY will locate and/or relocate such
utilities in accordance with all applicable Federal and State laws, regulations, and procedures. Associated utility costs will be
at the sole expense of the MAINTAINING AGENCY. In the event utilities are damaged during the installation, upgrade, and/or
maintenance of equipment and associated hardware due to failure of the MAINTAINING AGENCY to relocate and/or relocate
such utilities, the MAINTAINING AGENCY shall be responsible for providing the funding to pay for any and all associated
costs to repair the utilities.
6. Title to any and all equipment and/or associated hardware furnished by the STATE shall remain in the STATE and the STATE
is deemed to be the sole owner of such equipment and/or hardware.
7a. The equipment and/or associated hardware shall be operated and maintained at the sole expense of the MAINTAINING
AGENCY. The MAINTAINING AGENCY agrees to provide electrical energy on a continuing basis as required, beginning at
the time of the initial electrical service connection during the construction of the system. The MAINTAINING AGENCY
agrees further to maintain the equipment and/or associated hardware in a good state of repair at all times, as required in
Page 12 of 53
Page 3 of 7 rev – 09/01/2020
accordance with the applicable documents: Manual on Uniform Traffic Control Devices for Streets and Highways and the
Alabama Department of Transportation Standard Specifications for Highway Construction and applicable special provisions.
Any traffic control signal equipment and/or associated hardware must also be maintained in accordance with any traffic
signal operating plan of the STATE which is in effect at the applicable time of the maintenance. If a malfunction of the
equipment and/or associated hardware should ever occur, the MAINTAINING AGENCY shall make or cause to be made any
repairs immediately. If a malfunction presents a potential hazard to the motoring public and the MAINTAINING AGENCY is
unable to repair the equipment and/or associated hardware in a timely manner as determined by the STATE, the
MAINTAINING AGENCY agrees that the STATE reserves the right to and may repair the equipment and/or associated
hardware, and invoice the MAINTAINING AGENCY for all costs incurred. The MAINTAINING AGENCY agrees to pay the
STATE all such costs incurred by the STATE promptly upon receipt of the invoice from the STATE.
7b. In instances where ALDOT maintains a fiber-optic trunk line that is used in conjunction with a closed -loop signal
system, the MAINTAINING AGENCY shall maintain the fiber-optic cable from the splice point in the trunk line out to
the traffic control equipment.
8a. Installation requests made by the MAINTAINING AGENCY and identified on page one as (A) “New Installation” or (B)
“Equipment Upgrade” with “Traffic Control Signal” marked must follow the Traffic Signal Warrant and Justification
procedure as identified in the Alabama Department of Transportation Traffic Signal Design Guide and Timing Manual, latest
edition. For any warrant study/analysis which does not satisfy a traffic signal warrant or warrants, the MAINTAINING
AGENCY agrees to accept any and all responsibility for any damage or injury that may be caused by or related to the
installation, location, operation, sequencing, and/or maintenance of the equipment and/or associated hardware and shall
defend, indemnify, and hold harmless the State of Alabama, the Alabama Department of Transportation, and its agents,
servants, employees, in their official or individual capacities and/or facilities from and against all claims, damages, losses
and expenses, including but not limited to attorney’s fees, arising out of or resulting from the installation, operation, and
maintenance of the equipment and/or associated hardware, or any claim, damage, loss, or expense to the person or
property caused. A copy of the warrant study/analysis shall be attached to and made part of this Agreement.
8b. Check one:
The CITY (Incorporated Municipality)
Subject to the limitations on damages applicable to municipal corporations under Alabama Code § 11-47-
190(1975), the CITY shall indemnify and hold harmless the State of Alabama, the Alabama Department of
Transportation, its officers, officials, agents, servants, and employees from and against (1) claims, damages,
losses, and expenses, including but not limited to attorney’s fees arising out of, connected with, resulting from,
or related to the work performed by the CITY, or its officers, employees, contracts, agents or assigns (2) the
provision of any services or expenditure of funds required, autho rized, or undertaken by the CITY pursuant to
the terms of this Agreement, or (3) any damage, loss, expense, bodily injury, or death, or injury or destruction
or tangible property (other than the work itself), including loss of use therefrom, and including but not limited
Page 13 of 53
Page 4 of 7 rev – 09/01/2020
to attorney’s fees, caused by the willful, negligent, careless, or unskillful acts of the CITY, its agents, servants,
representatives, or employees, or the misuse, misappropriation, misapplication, or misexpenditure of any
source of funding, compensation, or reimbursement by the CITY, its agents, servants, representatives, or
employees, or anyone for whose acts the CITY may be liable.
The COUNTY (County Government or Agency)
The COUNTY shall be responsible at all times for all of the work performed under this agreement and, as
provided in Alabama Code § 11-93-2(1975), the COUNTY shall indemnify and hold harmless the State of
Alabama, the Alabama Department of Transportation, its officers, officials, agents, servants, and employees .
For all claims not subject to Alabama Code § 11-93-2(1975), the COUNTY shall indemnify and hold harmless the
State of Alabama, the Alabama Department of Transportation, its officers, officials, agents, servant s, and
employees from and against any and all damages, claims, loss, liabilities, attorney’s fees or expense
whatsoever, or any amount paid in compromise thereof arising out of, connected with, or related to (1) work
performed under this Agreement, (2) the provision of any services or expenditure of funds required,
authorized, or undertaken by the COUNTY pursuant to the terms of this Agreement, or (3) misuse,
misappropriation, misapplication, or misexpenditure of any source of funding, compensatio n or
reimbursement by the COUNTY, its officers, officials, agents, servants, and employees.
The term “hold harmless” includes the obligation of the MAINTAINING AGENCY to pay damages on behalf of the State of
Alabama, the Alabama Department of Transportation, and its agents, servants, and/or employees.
9. Complete r emoval of the equipment and/or associated hardware, hereinabove identified by (C), will be at the
sole expense of the STATE MAINTAINING AGENCY.
10. The STATE reserves the right to deman d the removal of the equipment and/or associated hardware should the
STATE determine that the signal is no longer required or deem its condition or operation hazardous. Further,
the STATE shall have the right to remove the equipment and/or associated hardware should the MAINTAINING
AGENCY fail to do so upon demand by the STATE. The MAINTAINING AGENCY agrees to reimburse the STA TE
for its costs associated with the removal. Any equipment and/or associated hardware which is deemed by the
STATE to be non -uniform or obsolete will be removed and disposed of by the MAINTAINING AGENCY. None of
the non -uniform or obsolete equipment and /or associated hardware which has been removed shall be reused
on the STATE highway system.
11. If future traffic conditions require changes and/or adjustments to said equipment and/or associated hardware
(other than ordinary timing), th e MAINTAINING AGENCY shall obtain the approval of the STATE before such
changes are implemented and the STATE shall make a determination on whether a new Agreement is required
to be submitted for the U PGRADING, OPERATION, and MAINTEN ANCE of the new equipment and/or associate d
hardware. All such changes shall be at the sole cost and expense of the MAINTAINING AGENCY.
Page 14 of 53
Page 5 of 7 rev – 09/01/2020
12 . At such time as a warrant study is conducted on an existing signalized intersection and the results differ
from the previous warrant study conducted at that signalized intersection, a new Agreement for Installation
and/or Operation and/or Maintenance of Traffic Control Signals and/or Roadway Lighting shall be executed
with the MAINTAINING AGENCY.
13 . In the event Federal funds are utilized in the accomplishment of the work hereinbefore described, “Exhibit M ”
is attached to and made a part of this Agreement.
14 . FUNDS SHALL NOT BE CONSTITUTED AS A DEBT
It is agreed that the terms and commitments contained herein shall not be construed as a debt of the State of
Alabama in violation of Article 11, Section 213 of the Constitution of Alabama, 1901 , as amended by
Amendment Number 26. It is further agreed tha t if any provision of this Agreement shall contravene any
statute o r Constitutional Provision or Amendment, then the conflicting provision in this Agreement shall be
deemed null and void.
For any and all disputes arising under the terms of this Agreement, the parties hereto agree, in compliance
with the recommendations of the Governor and Attorney General, when considering settlement of such
disputes, to utilize appropriate forms of non -binding alternative dispute resolution including, but not limited
to, m ediation by and through the Attorney General’s Office of Administrative Hearings or where appropriate,
private mediators.
15 . The type and number of signal & pedestrian heads per intersection or roadway lighting hardware are as
follows: {Example: 5 – 3 sec, 12”, red ball, yellow/green left arrow . OPTION: If plans are available to convey
information below, just enter “SEE ATTACHED PLANS ”.} NOTE – I f more space is needed, please use
continuation sheets.
TYPE OF SIGNAL CONTROLLER
Traffic Control Pedestrian Control Make: Model #:
Flashing Lane Control Fixed Time Two Phase
School Flasher Railroad Crossing Semi Actuated Four Phase
Other: Full Actuated Eight Phase
Other:
SYSTEM YES NO
Page 15 of 53
Page 6 of 7 rev – 09/01/2020
16. In the event the work to be accomplished is identified by (A), (B), and/or (C) and [1] in part or wholly constitutes an
interconnected, coordinated, fixed time relationship, signal control operation between two or more intersections
(herein referred to as a SYSTEM and hereinabove indicated by the SYSTEM check-box for YES marked in the controller
box above), [2] is located within the limits of a SYSTEM, or [3] is within close proximity as to adjoin a SYSTEM, the
STATE MAINTAINING AGENCY shall substantiate the work identified by (A), (B), and/or (C) to be SYSTEM
compatible.
17. By entering into this agreement, the MAINTAINING AGENCY is not an agent of the State, its officers, employees, agents
or assigns. The MAINTAINING AGENCY is an independent entity from the State and nothing in this agreement creates
an agency relationship between the parties.
18. By signing this contract, the contracting parties affirm, for the duration of this agreement, that they will not violate
federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien
within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be
deemed in breach of this agreement and shall be responsible for all damages resulting there from.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK. SIGNATURE PAGE TO FOLLOW.
Page 16 of 53
Page 7 of 7 rev – 09/01/2020
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by those officers, officials, and persons
thereunto duly authorized, and the Agreement is deemed to be dated and to be effective on the date stated hereinafter as
the date of the approval of the Region Engineer.
(Seal of MAINTAINING AGENCY)
Legal Name of MAINTAINING AGENCY
Attest:
By:
(Seal or notary signature) Authorized Signature for MAINTAINING AGENCY
Agreement Recommended for approval:
By:
Area Traffic Engineer Signature
STATE OF ALABAMA acting by and through the ALABAMA DEPARTMENT OF TRANSPORTATION
The within and foregoing Agreement is hereby approved on this day
of , 20 .
APPROVED: RECORDED:
By: By:
Region Engineer Signature State Traffic Engineer Signature
Date:
(Added to Archive)
Page 17 of 53
Page 18 of 53
For Official Use Only: ALDOT Agreement Number: _________________________________
Page 1 of 7 rev – 09/01/2020
Region Tracking Number: Project Number:
Region: County:
STATE OF ALABAMA acting by and through the
ALABAMA DEPARTMENT OF TRANSPORTATION: AGREEMENT for the
INSTALLATION and/or OPERATION and/or MAINTENANCE OF TRAFFIC CONTROL SIGNALS and/or
ROADWAY LIGHTING
This Agreement, in accordance with resolution number dated (or minutes dated)
attached hereto and made part of this Agreement, is made and entered into by
and between the Alabama Department of Transportatio n (herein referred to as STATE) and the
(herein referred to as MAINTAINING AGENCY) for the
accomplishment of the following work as hereinafter indicated by the alphabetic letter of “X” marked in the check -boxes
below, to wit:
(A)
New
Installation
(B)
Equipment
Upgrade
(C)
Complete
Removal
(D)
Operation
(E)
Maintenance
Traffic Control Signal:
Intersection Flashing Signal/Beacon:
Roadway Lighting:
Other:
The accomplishment of the work indicated by the alphabetic letter of “X” marked in the check -box(es) above and
hereinafter signified by the use of the corresponding alphabetic letter A, B, C, D, and/or E as applicable, will be at the following
location(s): {Example: AL-3/US-31 @ Main Street [A, D, & E] denotes the installation, operation, and maintenance of the
equipment installed} NOTE – if more space is needed, please use continuation sheet s.
1.For the purposes of this Agreement, “equipment and/or associated hardware” shall refer to the equipment and/or
associated hardware used to install, upgrade, maintain, and/or operate traffic control signals, intersection flashing
signals/beacons, roadway lighting, and/or other as specified in the chart above.
2.In the event the work to be accomplished above is identified by (A) and/or (B), the STATE MAINTAINING
AGENCY will furnish and the STATE MAINTAINING AGENCY will install the equipment and/or associated
Page 19 of 53
Page 2 of 7 rev – 09/01/2020
hardware utilized in the accomplishment of the work. In the event the STATE contributes funds to the work and the
MAINTAINING AGENCY will be credited or debited for under-runs or overruns respectively, the “Exhibit O” is attached
to and made part of this Agreement.
3. The equipment and/or associated hardware shall be installed in accordance with the applicable portions of the:
A. Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD), current ALDOT approved
edition.
B. State of Alabama Project Details and Special and Standard Highway Drawings, current year version.
C. National Electrical Code, current edition.
D. Alabama Department of Transportation (ALDOT) Standard Specifications for Highway Construction, current
edition and applicable special provisions.
E. Code of Alabama, 1975 (as Amended) with specific reference to:
(1) §23-1-113, Municipal Connecting Link Roads – Stipulations and Conditions [specifically sub-paragraphs
(6) and (7)].
(2) §32-5A-32, Traffic – Control signal legend.
(3) §32-5A-33, Pedestrian – Control signals.
(4) §32-5A-34, Flashing signals.
(5) §32-5A-35, Lane – Direction – Control signals.
4. The STATE shall determine the quantity of the equipment and/or associated hardware to be utilized in the accomplishment
of the work identified by (A) and/or (B) above. In the event the MAINTAINING AGENCY furnishes the equipment and/or
associated hardware to be utilized in the accomplishment of the work identified by (A) and/or (B) above, the MAINTAINING
AGENCY shall ascertain that the type and quality of the equipment and/or associated hardware is in accordance with the
STATE’s Materials, Sources, and Devices with Special Acceptance Requirements (APL) as maintained by the STATE’s Bureau
of Materials and Tests.
5. It is the sole responsibility of the MAINTAINING AGENCY to locate and/or relocate any and all utilities in conflict with the
installation, upgrade, and/or maintenance of equipment and associated hardware prior to commencing work to install,
upgrade, and/or maintain equipment and associated hardware. The MAINTAINING AGENCY will locate and/or relocate such
utilities in accordance with all applicable Federal and State laws, regulations, and procedures. Associated utility costs will be
at the sole expense of the MAINTAINING AGENCY. In the event utilities are damaged during the installation, upgrade, and/or
maintenance of equipment and associated hardware due to failure of the MAINTAINING AGENCY to relocate and/or relocate
such utilities, the MAINTAINING AGENCY shall be responsible for providing the funding to pay for any and all associated
costs to repair the utilities.
6. Title to any and all equipment and/or associated hardware furnished by the STATE shall remain in the STATE and the STATE
is deemed to be the sole owner of such equipment and/or hardware.
7a. The equipment and/or associated hardware shall be operated and maintained at the sole expense of the MAINTAINING
AGENCY. The MAINTAINING AGENCY agrees to provide electrical energy on a continuing basis as required, beginning at
the time of the initial electrical service connection during the construction of the system. The MAINTAINING AGENCY
agrees further to maintain the equipment and/or associated hardware in a good state of repair at all times, as required in
Page 20 of 53
Page 3 of 7 rev – 09/01/2020
accordance with the applicable documents: Manual on Uniform Traffic Control Devices for Streets and Highways and the
Alabama Department of Transportation Standard Specifications for Highway Construction and applicable special provisions.
Any traffic control signal equipment and/or associated hardware must also be maintained in accordance with any traffic
signal operating plan of the STATE which is in effect at the applicable time of the maintenance. If a malfunction of the
equipment and/or associated hardware should ever occur, the MAINTAINING AGENCY shall make or cause to be made any
repairs immediately. If a malfunction presents a potential hazard to the motoring public and the MAINTAINING AGENCY is
unable to repair the equipment and/or associated hardware in a timely manner as determined by the STATE, the
MAINTAINING AGENCY agrees that the STATE reserves the right to and may repair the equipment and/or associated
hardware, and invoice the MAINTAINING AGENCY for all costs incurred. The MAINTAINING AGENCY agrees to pay the
STATE all such costs incurred by the STATE promptly upon receipt of the invoice from the STATE.
7b. In instances where ALDOT maintains a fiber-optic trunk line that is used in conjunction with a closed -loop signal
system, the MAINTAINING AGENCY shall maintain the fiber-optic cable from the splice point in the trunk line out to
the traffic control equipment.
8a. Installation requests made by the MAINTAINING AGENCY and identified on page one as (A) “New Installation” or (B)
“Equipment Upgrade” with “Traffic Control Signal” marked must follow the Traffic Signal Warrant and Justification
procedure as identified in the Alabama Department of Transportation Traffic Signal Design Guide and Timing Manual, latest
edition. For any warrant study/analysis which does not satisfy a traffic signal warrant or warrants, the MAINTAINING
AGENCY agrees to accept any and all responsibility for any damage or injury that may be caused by or related to the
installation, location, operation, sequencing, and/or maintenance of the equipment and/or associated hardware and shall
defend, indemnify, and hold harmless the State of Alabama, the Alabama Department of Transportation, and its agents,
servants, employees, in their official or individual capacities and/or facilities from and against all claims, damages, losses
and expenses, including but not limited to attorney’s fees, arising out of or resulting from the installation, operation, and
maintenance of the equipment and/or associated hardware, or any claim, damage, loss, or expense to the person or
property caused. A copy of the warrant study/analysis shall be attached to and made part of this Agreement.
8b. Check one:
The CITY (Incorporated Municipality)
Subject to the limitations on damages applicable to municipal corporations under Alabama Code § 11-47-
190(1975), the CITY shall indemnify and hold harmless the State of Alabama, the Alabama Department of
Transportation, its officers, officials, agents, servants, and employees from and against (1) claims, damages,
losses, and expenses, including but not limited to attorney’s fees arising out of, connected with, resulting from,
or related to the work performed by the CITY, or its officers, employees, contracts, agents or assigns (2) the
provision of any services or expenditure of funds required, autho rized, or undertaken by the CITY pursuant to
the terms of this Agreement, or (3) any damage, loss, expense, bodily injury, or death, or injury or destruction
or tangible property (other than the work itself), including loss of use therefrom, and including but not limited
Page 21 of 53
Page 4 of 7 rev – 09/01/2020
to attorney’s fees, caused by the willful, negligent, careless, or unskillful acts of the CITY, its agents, servants,
representatives, or employees, or the misuse, misappropriation, misapplication, or misexpenditure of any
source of funding, compensation, or reimbursement by the CITY, its agents, servants, representatives, or
employees, or anyone for whose acts the CITY may be liable.
The COUNTY (County Government or Agency)
The COUNTY shall be responsible at all times for all of the work performed under this agreement and, as
provided in Alabama Code § 11-93-2(1975), the COUNTY shall indemnify and hold harmless the State of
Alabama, the Alabama Department of Transportation, its officers, officials, agents, servants, and employees .
For all claims not subject to Alabama Code § 11-93-2(1975), the COUNTY shall indemnify and hold harmless the
State of Alabama, the Alabama Department of Transportation, its officers, officials, agents, servant s, and
employees from and against any and all damages, claims, loss, liabilities, attorney’s fees or expense
whatsoever, or any amount paid in compromise thereof arising out of, connected with, or related to (1) work
performed under this Agreement, (2) the provision of any services or expenditure of funds required,
authorized, or undertaken by the COUNTY pursuant to the terms of this Agreement, or (3) misuse,
misappropriation, misapplication, or misexpenditure of any source of funding, compensatio n or
reimbursement by the COUNTY, its officers, officials, agents, servants, and employees.
The term “hold harmless” includes the obligation of the MAINTAINING AGENCY to pay damages on behalf of the State of
Alabama, the Alabama Department of Transportation, and its agents, servants, and/or employees.
9. Complete r emoval of the equipment and/or associated hardware, hereinabove identified by (C), will be at the
sole expense of the STATE MAINTAINING AGENCY.
10. The STATE reserves the right to deman d the removal of the equipment and/or associated hardware should the
STATE determine that the signal is no longer required or deem its condition or operation hazardous. Further,
the STATE shall have the right to remove the equipment and/or associated hardware should the MAINTAINING
AGENCY fail to do so upon demand by the STATE. The MAINTAINING AGENCY agrees to reimburse the STA TE
for its costs associated with the removal. Any equipment and/or associated hardware which is deemed by the
STATE to be non -uniform or obsolete will be removed and disposed of by the MAINTAINING AGENCY. None of
the non -uniform or obsolete equipment and /or associated hardware which has been removed shall be reused
on the STATE highway system.
11. If future traffic conditions require changes and/or adjustments to said equipment and/or associated hardware
(other than ordinary timing), th e MAINTAINING AGENCY shall obtain the approval of the STATE before such
changes are implemented and the STATE shall make a determination on whether a new Agreement is required
to be submitted for the U PGRADING, OPERATION, and MAINTEN ANCE of the new equipment and/or associate d
hardware. All such changes shall be at the sole cost and expense of the MAINTAINING AGENCY.
Page 22 of 53
Page 5 of 7 rev – 09/01/2020
12 . At such time as a warrant study is conducted on an existing signalized intersection and the results differ
from the previous warrant study conducted at that signalized intersection, a new Agreement for Installation
and/or Operation and/or Maintenance of Traffic Control Signals and/or Roadway Lighting shall be executed
with the MAINTAINING AGENCY.
13 . In the event Federal funds are utilized in the accomplishment of the work hereinbefore described, “Exhibit M ”
is attached to and made a part of this Agreement.
14 . FUNDS SHALL NOT BE CONSTITUTED AS A DEBT
It is agreed that the terms and commitments contained herein shall not be construed as a debt of the State of
Alabama in violation of Article 11, Section 213 of the Constitution of Alabama, 1901 , as amended by
Amendment Number 26. It is further agreed tha t if any provision of this Agreement shall contravene any
statute o r Constitutional Provision or Amendment, then the conflicting provision in this Agreement shall be
deemed null and void.
For any and all disputes arising under the terms of this Agreement, the parties hereto agree, in compliance
with the recommendations of the Governor and Attorney General, when considering settlement of such
disputes, to utilize appropriate forms of non -binding alternative dispute resolution including, but not limited
to, m ediation by and through the Attorney General’s Office of Administrative Hearings or where appropriate,
private mediators.
15 . The type and number of signal & pedestrian heads per intersection or roadway lighting hardware are as
follows: {Example: 5 – 3 sec, 12”, red ball, yellow/green left arrow . OPTION: If plans are available to convey
information below, just enter “SEE ATTACHED PLANS ”.} NOTE – I f more space is needed, please use
continuation sheets.
TYPE OF SIGNAL CONTROLLER
Traffic Control Pedestrian Control Make: Model #:
Flashing Lane Control Fixed Time Two Phase
School Flasher Railroad Crossing Semi Actuated Four Phase
Other: Full Actuated Eight Phase
Other:
SYSTEM YES NO
Page 23 of 53
Page 6 of 7 rev – 09/01/2020
16. In the event the work to be accomplished is identified by (A), (B), and/or (C) and [1] in part or wholly constitutes an
interconnected, coordinated, fixed time relationship, signal control operation between two or more intersections
(herein referred to as a SYSTEM and hereinabove indicated by the SYSTEM check-box for YES marked in the controller
box above), [2] is located within the limits of a SYSTEM, or [3] is within close proximity as to adjoin a SYSTEM, the
STATE MAINTAINING AGENCY shall substantiate the work identified by (A), (B), and/or (C) to be SYSTEM
compatible.
17. By entering into this agreement, the MAINTAINING AGENCY is not an agent of the State, its officers, employees, agents
or assigns. The MAINTAINING AGENCY is an independent entity from the State and nothing in this agreement creates
an agency relationship between the parties.
18. By signing this contract, the contracting parties affirm, for the duration of this agreement, that they will not violate
federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien
within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be
deemed in breach of this agreement and shall be responsible for all damages resulting there from.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK. SIGNATURE PAGE TO FOLLOW.
Page 24 of 53
Page 7 of 7 rev – 09/01/2020
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by those officers, officials, and persons
thereunto duly authorized, and the Agreement is deemed to be dated and to be effective on the date stated hereinafter as
the date of the approval of the Region Engineer.
(Seal of MAINTAINING AGENCY)
Legal Name of MAINTAINING AGENCY
Attest:
By:
(Seal or notary signature) Authorized Signature for MAINTAINING AGENCY
Agreement Recommended for approval:
By:
Area Traffic Engineer Signature
STATE OF ALABAMA acting by and through the ALABAMA DEPARTMENT OF TRANSPORTATION
The within and foregoing Agreement is hereby approved on this day
of , 20 .
APPROVED: RECORDED:
By: By:
Region Engineer Signature State Traffic Engineer Signature
Date:
(Added to Archive)
Page 25 of 53
Page 26 of 53
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2024-708
FROM: Jenny Opal Wilson, Assistant City Clerk
SUBJECT: Parking Authority City Council Presentation
AGENDA
DATE:
October 14, 2024
RECOMMENDED ACTION:
Present Presentation
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
Page 27 of 53
Parking Authority City Council
Presentation
Page 28 of 53
Fairhope Parking Authority Key Initiatives
Public Relations Efforts
Work closely with the City of
Fairhope to develop & implement
public relations strategies
Social media plan to promote Arts
Alley Parking and all parking lots
Article in City Sketches newsletter
featuring results of our parking
study; upcoming plans to improve
Arts Alley Parking with quarterly
cleanings and staining; explanation
about Arts Alley Parking alleviating
traffic by those who continuously
circle; nice pictures of Arts Alley
Parking
Expanding city holiday events to
include Arts Alley Parking such as
Christmas, Easter (egg hunt),
Halloween (trick or treating), and
Mardi Gras
Using temporary digital signage on
Fairhope Avenue and Section Street
to promote Arts Alley Parking
Enhancing the City Shuttle
Service
Prescribed stops between the
Police Station and Civic Center
crosswalks, Library, K1 area, and
the Arts Alley Parking
Signage at each stop that
highlights the “Arts Alley Parking”
brand
Revitalizing golf cart shuttles with
custom wrap from the Arts Alley
Parking artwork
Strengthen Relationships
with Downtown Merchants
Parking Authority members will visit
downtown merchants individually to
keep them updated on our initiatives
including the City Shuttle, the
parking study, loading zones, and
encouraging parking in the Arts Alley
Parking for employees and
customers
Merchants will give Arts Alley
Parking postcards to customers
Postcards will also be available in the
Welcome Center
Future, Long-Term Initiatives
One-way streets
Delivery Unloading Zones
-Push for optimal times
-Enforcement
Create and Promote the
“Arts Alley Parking” Brand
Safe, clean, and accessible
Use “Arts Alley Parking”instead of
“parking garage”
Page 29 of 53
Appendix
Page 30 of 53
Arts Alley Parking Analysis Summary
The objective of the study is to determine how often the parking garage is utilized. The committee
wanted to determine the number of open parking spaces that are open for people to park in.
The survey was conducted from May 9-June 1 and June 17-July 31, 2024. A total of 108 surveys were
completed.
There are 90 hotel designated parking spaces and 150 for the general public (we did not include
handicap and electric vehicle charging station parking spots).
The committee counted all open spots during the survey. The hotel open parking spots were separated
from general parking open spots.
The surveys were conducted Monday through Saturday (we excluded Sundays because the downtown
area is not that busy as many businesses are closed).
Survey times were 11:00 am, 2:00 pm, 4:00 pm and 7pm
Survey Summary Findings:
o In May, 74% of the hotel parking spots were open for parking, equating to 66 spaces available to
park in
o In June and July, 70% of the hotel parking spots were open for parking, equating to 63 spaces
available to park in
o In May, 43% of the general parking spots were open for parking, equating to 65 spaces available to
park
o In June and July, 41% of the general parking spots were open for parking, equating to 62 spaces
available to park in
Survey finding by day of week:
o For the hotel, there were an average of 67 spots open on Monday, 62 on Tuesday, Wednesday and
Friday, 65 on Thursday and 64 on Saturday
o For the general public parking spots, there were 75 spots open on Monday, 66 on Tuesday, 57 on
Wednesday, 60 on Thursday, 54 on Friday and 63 on Saturday
In conclusion, our committee believes the parking garage has plenty of parking spots available for the
general public to park in. At any given time there are approximately 65 general open parking spaces. The
hotel also has about 65 open parking spaces.
Page 31 of 53
Public Parking Post Card Overview Front/Back
Page 32 of 53
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2024-708
FROM: Erik Cortinas, Building Official
SUBJECT: Impact Fee Study Update
AGENDA
DATE:
October 14, 2024
RECOMMENDED ACTION:
Present Presentation
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
Page 33 of 53
Fairhope, Alabama
October 14, 2024
Impact Fee Study Update
Page 34 of 53
2
Overview
•Impact Fee Basics
•Land Use Assumptions
•Impact Fee Components
•Fire
•Parks and Recreation
•Police
•Transportation
•Fee Summary
Page 35 of 53
3
Impact Fee Basics
•One-time payment for growth-related infrastructure, usually
collected when building permits are issued
•Can’t be used for operations, maintenance, or replacement
•Level of service (LOS) may not exceed what is provided to
existing development
•Three requirements
•Need
•Growth
•Infrastructure (system improvements, not project-level improvements)
•Benefit
•Short range expenditures
•Geographic service areas and/or benefit districts
•Proportionate to demand
DRAFT
Page 36 of 53
4
Impact Fee Methodologies
TischlerBise | www.tischlerbise.com
•Cost Recovery Approach (Past)
•Future development is “buying in” to the cost the community has already incurred to
provide growth-related capacity
•Common in communities approaching buildout
•Incremental Expansion Approach (Present)
•Formula-based approach based on existing levels of service
•Fee based on current cost to replicate existing levels of service (i.e., replacement cost)
•Plan-Based Approach (Future)
•Usually reflects an adopted CIP or master plan
•Growth-related costs are more refined
DRAFT
Page 37 of 53
5
Evaluate Need for Credits
•Site specific
•Developer constructs a capital facility included in fee calculations
•Debt service
•Avoid double payment due to existing or future bonds
•Dedicated revenues
•Property tax, local option sales tax, gas tax, etc.
DRAFT
Page 38 of 53
6
Residential Occupancy Factors
The analysis uses American Community Survey (ACS) data to
convert population projections to housing units.
DRAFT
Single-Family Units1 20,178 7,189 2.81 7,875 2.56 85.1%8.70%
Multi-Family Units2 1,470 830 1.77 1,379 1.07 14.9%39.80%
Total 21,648 8,019 2.70 9,254 2.34 100.0%13.30%
Source: U.S. Census Bureau, 2017-2021 American Community Survey 5-Year Estimates
1. Includes detached and attached (i.e. townhouses)
2. Includes dwellings in structures with two or more units, mobile homes, and boats, RVs, vans etc.
Housing
Mix Vacancy RateHousing Type Persons Households Persons per
Household Housing Units Persons per
Housing Unit
Page 39 of 53
7
Nonresidential Employment Density Factors
The analysis converts projected employment to nonresidential floor area using factors
published by the Institute of Transportation Engineers (ITE).
ITE Demand Wkdy Trip Ends Wkdy Trip Ends Emp Per Square Feet
Code Unit Per Dmd Unit1 Per Employee1 Dmd Unit Per Emp
110 Light Industrial 1,000 Sq Ft 4.87 3.10 1.57 637
130 Industrial Park 1,000 Sq Ft 3.37 2.91 1.16 864
140 Manufacturing 1,000 Sq Ft 4.75 2.51 1.89 528
150 Warehousing 1,000 Sq Ft 1.71 5.05 0.34 2,953
254 Assisted Living bed 2.60 4.24 0.61 na
320 Motel room 3.35 25.17 0.13 na
520 Elementary School student 2.27 22.50 0.10 na
530 High School student 4.11 8.86 0.46 na
540 Community College student 1.15 14.61 0.08 na
610 Hospital 1,000 Sq Ft 10.77 3.77 2.86 350
620 Nursing Home bed 3.06 3.31 0.92 na
710 General Office (average size)1,000 Sq Ft 10.84 3.33 3.26 307
715 Single Tenant Office 1,000 Sq Ft 13.07 3.85 3.39 295
730 Government Office 1,000 Sq Ft 22.59 7.45 3.03 330
770 Business Park 1,000 Sq Ft 12.44 4.04 3.08 325
820 Shopping Center (average size)1,000 Sq Ft 37.01 17.42 2.12 471
1. Trip Generation, Institute of Transportation Engineers, 11th Edition (2021).
Land Use / Size
DRAFT
Page 40 of 53
8
Development Projections DRAFT
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
Base Year 1 2 3 4 5 6 7 8 9 10
Population
Resident 23,998 24,505 25,012 25,519 26,026 26,533 27,040 27,547 28,054 28,561 29,068 5,070
Lodging 993 1,008 1,023 1,038 1,053 1,068 1,083 1,098 1,113 1,128 1,143 150
Peak Population 24,991 25,513 26,035 26,557 27,079 27,601 28,123 28,645 29,167 29,689 30,211 5,220
Housing Units
Single Family 9,231 9,415 9,600 9,784 9,969 10,154 10,338 10,523 10,707 10,892 11,077 1,846
Multi-Family 1,617 1,649 1,681 1,713 1,746 1,778 1,810 1,842 1,874 1,906 1,939 322
Total 10,847 11,064 11,281 11,498 11,715 11,931 12,148 12,365 12,582 12,798 13,015 2,168
Lodging Rooms 662 672 682 692 702 712 722 732 742 752 762 100
Employment
Industrial 823 840 858 875 893 910 927 945 962 979 997 174
Commercial/Retail 2,171 2,217 2,263 2,309 2,354 2,400 2,446 2,492 2,538 2,584 2,630 459
Office/Institutional 5,987 6,113 6,240 6,366 6,493 6,619 6,746 6,872 6,999 7,125 7,252 1,265
Total 8,981 9,171 9,360 9,550 9,740 9,930 10,119 10,309 10,499 10,689 10,878 1,897
Nonres. Floor Area (x1,000)
Industrial 524 535 546 557 569 580 591 602 613 624 635 111
Commercial/Retail 1,023 1,044 1,066 1,087 1,109 1,131 1,152 1,174 1,195 1,217 1,239 216
Office/Institutional 1,838 1,877 1,916 1,955 1,993 2,032 2,071 2,110 2,149 2,187 2,226 388
Total 3,385 3,456 3,528 3,599 3,671 3,742 3,814 3,885 3,957 4,028 4,100 715
10-Year
IncreaseFairhope, Alabama
Residential projections based on recent population growth.
Nonresidential projections based on existing ratio of jobs to population.
Page 41 of 53
9
Fire
•Service Area: Citywide
•Fee Components
•Facilities: Incremental
•Apparatus: Incremental
•10-Year Demand
•Facilities: 3,417 square feet, $1.7 million
•Apparatus: 2.4 units, $800k
DRAFT
Page 42 of 53
10
Proposed Fire Fees DRAFT
Fee Component Cost per Person Cost per Trip
Fire Facilities $235.64 $102.53
Fire Apparatus $109.81 $47.78
Impact Fee Report $4.16 $2.42
Total $349.61 $152.73
Single Family 2.56 $895 $879 $16
Multi-Family 1.07 $374 $600 ($226)
Industrial 2.44 $373 $292 $81
Commercial/Retail 12.21 $1,865 $1,467 $398
Office/Institutional 5.42 $828 $574 $254
Lodging (per room)1.68 $257 $197 $60
1. See Land Use Assumptions
Current
Fees
Increase /
(Decrease)
Nonresidential Fees per 1,000 Square Feet
Current
Fees
Development Type Persons per
Housing Unit1
Increase /
(Decrease)
Proposed
Fees
Development Type Vehicle Trips per
1,000 Sq Ft1
Proposed
Fees
Residential Fees per Unit
Comparison of 2018 to 2024
Component Unit 2018 2024 % Change
Facilities square foot 22,901 22,901 0%
Facilities square foot $325 $500 54%
Apparatus unit 23 16 -30%
Apparatus unit $207,370 $333,494 61%
Residential 70%64%-9%
Nonresidential 30%36%22%
Residential person $378.51 $349.61 -8%
Nonresidential trip $117.79 $152.73 30%
Single Family PPHU 2.32 2.56 10%
Multi-Family PPHU 1.58 1.07 -32%
Industrial Trips / KSF 2.48 2.44 -2%
Commercial/Retail Trips / KSF 12.46 12.21 -2%
Office/Institutional Trips / KSF 4.87 5.42 11%
Lodging Trips / Room 1.68 1.68 0%
Proportionate Share
Cost per Demand Unit
Demand Factor
Level of Service / Unit Cost
Page 43 of 53
11
Parks and Recreation
•Service Area: Citywide
•Fee Components
•Recreation Facilities: Incremental
•Park Amenities: Incremental
•10-Year Demand
•Recreation Facilities: 9,546 square feet, $4.8 million
•Park Amenities: 19 units, $1.8 million
DRAFT
Page 44 of 53
12
Proposed Parks and Recreation Fees DRAFT
Fee Component Cost per Person
Recreation Facilities $914.33
Park Amenities $340.97
Impact Fee Report $5.52
Total $1,260.82
Single Family 2.56 $3,228 $2,998 $230
Multi-Family 1.07 $1,349 $2,044 ($695)
Lodging (per room)1.50 $1,891 $1,932 ($41)
1. See Land Use Assumptions
Proposed
FeesDevelopment Type
Residential Fees per Unit
Increase /
(Decrease)
Current
Fees
Persons per
Housing Unit1
Comparison of 2018 to 2024
Component Unit 2018 2024 % Change
Rec Facilities square foot 45,700 45,700 0%
Rec Facilities square foot $343 $500 46%
Amenities unit 82 89 9%
Amenities unit $66,767 $95,743 43%
Land (removed)acre 213.75 N/A N/A
Land (removed)acre $48,721 N/A N/A
Residential person $1,290.40 $1,260.82 -2%
Single Family PPHU 2.32 2.56 10%
Multi-Family PPHU 1.58 1.07 -32%
Lodging Occ. / Room 1.50 1.50 0%
Level of Service / Unit Cost
Cost per Demand Unit
Demand Factor
Page 45 of 53
13
Police
•Service Area: Citywide
•Fee Components
•Facilities: Incremental
•Vehicles: Incremental
•Equipment: Incremental
•10-Year Demand
•Facilities: 6,200 square feet, $3.1 million
•Vehicles: 8 units, $529k
•Equipment: 2 units, $65k
DRAFT
Page 46 of 53
14
Proposed Police Fees DRAFT
Fee Component Cost per Person Cost per Trip
Police Facilities $439.60 $172.91
Police Vehicles $75.09 $29.53
Police Equipment $9.27 $3.65
Impact Fee Report $4.52 $1.78
Total $528.48 $207.87
Single Family 2.56 $1,353 $742 $611
Multi-Family 1.07 $565 $506 $59
Industrial 2.44 $507 $238 $269
Commercial/Retail 12.21 $2,538 $1,195 $1,343
Office/Institutional 5.42 $1,127 $467 $660
Lodging (per room)1.68 $349 $161 $188
1. See Land Use Assumptions
Vehicle Trips
per 1,000 Sq Ft1
Proposed
Fees
Development Type Proposed
Fees
Increase /
(Decrease)
Residential Fees per Unit
Persons per
Housing Unit1
Current
Fees
Current
Fees
Development Type
Nonresidential Fees per 1,000 Square Feet
Increase /
(Decrease)
Comparison of 2018 to 2024
Component Unit 2018 2024 % Change
Facilities square foot 26,104 29,304 12%
Facilities square foot $315 $500 59%
Vehicles unit 47 37 -21%
Vehicles unit $36,617 $67,641 85%
Equipment (new)unit N/A 10 N/A
Equipment (new)unit N/A $30,910 N/A
Residential 70%72%2%
Nonresidential 30%28%-5%
Residential person $319.47 $528.48 65%
Nonresidential trip $95.91 $207.87 117%
Single Family PPHU 2.32 2.56 10%
Multi-Family PPHU 1.58 1.07 -32%
Industrial Trips / KSF 2.48 2.44 -2%
Commercial/Retail Trips / KSF 12.46 12.21 -2%
Office/Institutional Trips / KSF 4.87 5.42 11%
Lodging Trips / Room 1.68 1.68 0%
Level of Service / Unit Cost
Proportionate Share
Cost per Demand Unit
Demand Factor
Page 47 of 53
15
Transportation
•Service Area: Citywide
•Fee Components
•Capacity Improvements: Incremental
•Resurfacing Improvements: Plan-Based
•10-Year Demand
•Capacity Improvements: 10.2 lane miles, $10.2 million
•Resurfacing Improvements:
•Growth: 1.7 lane miles, $250k
•Existing: 8.3 lane miles, $1.25 million
•Total: 10.0 lane miles, $1.5 million
DRAFT
Page 48 of 53
16
Proposed Transportation Fees DRAFT
Fee Component Cost per Trip
Capacity Improvements $618.76
Resurfacing Improvements $15.43
Impact Fee Report $3.08
Total $637.27
AWVT
per Unit1
Single Family 5.90 $3,761 $1,211 $2,550
Multi-Family 1.61 $1,023 $563 $460
AWVT
per 1,000 Sq Ft1
Industrial 2.44 $1,552 $562 $990
Commercial/Retail 12.21 $7,783 $2,826 $4,957
Office/Institutional 5.42 $3,454 $1,104 $2,350
Lodging (per room)1.68 $1,067 $379 $688
1. See Land Use Assumptions
Development Type Proposed
Fees
Current
Fees
Increase /
(Decrease)
Current
Fees
Increase /
(Decrease)
Development Type Proposed
Fees
Residential Fees per Unit
Nonresidential Fees per 1,000 Square Feet
Comparison of 2018 to 2024
Component Unit 2018 2024 % Change
Capacity (cost)trip $171.36 $618.76 261%
Capacity (cost)year $510,500 $1,016,328 99%
Resurfacing (cost)trip $37.18 $15.43 -58%
Resurfacing (cost)year $415,000 $150,000 -64%
All Development trip $226.85 $637.27 181%
Single Family Trips / Unit 5.33 5.90 11%
Multi-Family Trips / Unit 2.48 1.61 -35%
Industrial Trips / KSF 2.48 2.44 -2%
Commercial/Retail Trips / KSF 12.46 12.21 -2%
Office/Institutional Trips / KSF 4.87 5.42 11%
Lodging Trips / Room 1.68 1.68 0%
Level of Service / Unit Cost
Cost per Demand Unit
Demand Factor
Page 49 of 53
17
Fee Summary DRAFT
Single Family $895 $3,228 $1,353 $3,761 $9,237 $5,830 $3,407
Multi-Family $374 $1,349 $565 $1,023 $3,311 $3,713 ($402)
Industrial $373 $0 $507 $1,552 $2,432 $1,092 $1,340
Commercial/Retail $1,865 $0 $2,538 $7,783 $12,186 $5,488 $6,698
Office/Institutional $828 $0 $1,127 $3,454 $5,409 $2,145 $3,264
Lodging (per room)$257 $1,891 $349 $1,067 $3,564 $2,669 $895
Current
Fees
Increase /
(Decrease)
Residential Fees per Unit
Current
Fees
Increase /
(Decrease)
Nonresidential Fees per 1,000 Square Feet
Development Type Fire Parks and
Recreation Police Transportation Proposed
Fees
Development Type Fire Parks and
Recreation Police Transportation Proposed
Fees
Single Family $16 $230 $611 $2,550 $3,407
Multi-Family ($226)($695)$59 $460 ($402)
Industrial $81 $0 $269 $990 $1,340
Commercial/Retail $398 $0 $1,343 $4,957 $6,698
Office/Institutional $254 $0 $660 $2,350 $3,264
Lodging (per room)$60 ($41)$188 $688 $895
Nonresidential Fees per 1,000 Square Feet
Development Type Fire Parks and
Recreation Police Transportation Increase /
(Decrease)
Residential Fees per Unit
Development Type Fire Parks and
Recreation Police Transportation Increase /
(Decrease)
Proposed Fees
Increase /
(Decrease)
Page 50 of 53
18
Questions?
Page 51 of 53
3RDST2NDSTMAIN ST4THSTRAMSEYRDUSHWY98U S HWY 98PLAINVIEW DRCOUNTYRD54ENICHOLS AVEN SECTION STCONTI CT
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RACHEL MYERS LNEsri Community Maps Contributors, CONANP, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA
:City of Fairhope Corporate Limits and Jurisdiction (1 of 2)
0 1 2 30.5
Miles
Roads
Parcels
Corporate Limits
Page 52 of 53
6THAVEBAYSTSOUT H LAND BLVD
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Esri Community Maps Contributors, CONANP, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA
:City of Fairhope Corporate Limits and Jurisdiction (2 of 2)
0 1 2 30.5
Miles
Roads
Parcels
Corporate Limits
Page 53 of 53