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Home My WebLink About10-14-2024 City Council Agenda CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, October 14, 2024 - 6:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Approve minutes of 23 September 2024 Regular City Council Meeting, minutes of 23 September 2024 Work Session, and minutes of 30 September 2024 Special City Council Meeting. 2. Report of the Mayor 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. Final Adoption - Ordinance - An ordinance to amend Ordinance No. 1800: VI. Leave Policies, Section C. Sick Leave: specifically adding 10. Paid Sick Leave Donation. (Introduced at the City Council Meeting on September 23, 2024.) 6. Final Adoption - Ordinance - An ordinance to repeal and replace Ordinance No. 1756: Fairhope Code of Ordinances: Article VI, Garbage and Trash Collection and Disposal - Section 21-75: Rates. (Introduced at the City Council Meeting on September 23, 2024.) 7. Resolution - That the Public Improvements indicated herein for Encounter Commercial Retail Center are hereby accepted for Public Maintenance subject to the Bond posted; and authorizes Mayor Sherry Sullvan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Encounter Development, LLC. 8. Resolution - That the Public Improvements indicated herein for Publix at Point Clear Center are hereby accepted for Public Maintenance subject to the Bond posted; and authorizes Mayor Sherry Sullvan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and RW Battles, LLC. 9. Resolution - That the Public Improvements indicated herein for Overland Subdivision Phase 2 are hereby accepted for Public Maintenance subject to the Bond posted; and authorizes Mayor Sherry Sullvan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and 68V Overland 2021, LLC. 10. Resolution - That the Public Improvements indicated herein for The Flats at East Bay are hereby accepted for Public Maintenance subject to the Bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Stoa Construction, LLC. City Council Regular Meeting October 14, 2024 Page - 2 - 11. Resolution - That the City Council authorizes the submission of an FY 2025 Alabama Transportation Rehabilitation and Improvement Program-II (ATRIP-II) grant application. The City has consistently identified the need to upgrade the intersection of Volanta Avenue and Greeno Road, (U.S. Highway 98) for safety. The total project cost is estimated to be $2,437,455.36, and if funded, the grant will pay $2,000,000.00 with the City's portion being $437,455.36. 12. Resolution - That the City of Fairhope approves the FY2025 Annual Flower Procurement. The total cost not-to-exceed $150,000.00. There are multiple vendors and the times of procurement vary. This procurement is allowed pursuant to Resolution No. 1650-10 adopted in May 2010 that declares flowers as Unique "Like Items" and the extension of this categorization to include any cultivated varieties, differentiated by scientific name. 13. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan to execute an Agreement for Acceptance and Processing of Single Stream Recyclables between the Emerald Coast Utilities Authority and the City of Fairhope and the Emerald Coast Utilities Authority. The Agreement is intended as a temporary arrangement and does not establish any long-term or binding obligation beyond the terms outlined. Either Party may terminate this Agreement at any time for convenience with thirty (30) days written notice. 14. Resolution - That the City Council approves the selection of Southeastern Archaeological Research, LLC. to perform Professional Consulting Services for (RFQ PS25-001) Architectural Historian Services for an Architectural History Review of K-1 Center; and authorizes Mayor Sherry Sullivan to execute a Contract with a not-to-exceed fee of $8,720.00. This is to meet the requirements stated by the Alabama Historic Commission. 15. Resolution - To award (Bid No. 24-063) to Image Solutions USA for Flame Resistant (FR) Uniform Pants Annual Contract with an annual contract amount not- to-exceed $35,000.00. 16. Resolution - That the City Council to reject all bids (Bid No. 24-064) to procure Pest Control Services Annual Contract, and authorize the re-bid under Code of Alabama 1975, Section 41-16-57(d). 17. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor, Equipment, and Incidentals for the New Water Main for Flying Creek Nature Preserve John Martin Nature Center to S.C. Stagner Contracting, Inc. for a not-to-exceed project cost of $37,238.00, plus an additional allocation of $20,000.00 for materials. City Council Regular Meeting October 14, 2024 Page - 3 - 18. Resolution - To award (Bid No. 24-058) to Morrow Water Technologies for Fairhope Water System Test Well Project for the not-to-exceed amount of $1,224,542.00. 19. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-005) for the Repair and Painting of the Water Tank at Water Treatment Plant No. 2 to Krebs Engineering; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 20. Resolution - That the City Council to reject all bids (Bid No. 24-041) to procure Wastewater Treatment Plant Grit Removal Equipment; under Code of Alabama 1975, Section 41-16-57(d). 21. Resolution - That the City Council to reject all bids (Bid No. 24-051) to procure Wastewater Treatment Plant Screening Equipment Rebid; under Code of Alabama 1975, Section 41-16-57(d). 22. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract amendment with Thompson Engineering, Inc. for (RFQ PS003-22) Request for Qualifications Professional Engineering Services - Lift Station and Force Main Improvements for the Sewer Department to add additional Construction Engineering and Inspection fees for a not-to-exceed cost of $25,100.00. The new contract total will be $294,100.00. 23. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan to execute the First Amendment to the Utility Connection Agreement between the City of Fairhope and Corte, Cave/Mitchell 1, LLC. 24. Resolution - That the City of Fairhope approves the procurement of the Annual Renewal of the Microsoft 365 Licenses that is on Omnia Partners (Contract #2018011-02) with SHI International Org. and therefore does not have to be let out for bid. The total amount not-to-exceed $84,720.71. 25. Resolution - That the City Council hereby approves and authorizes Mayor Sherry Sullivan to execute a Memorandum of Understanding (“MOU”) between the Baldwin County Commission, Baldwin County Sheriff’s Office, and the City of Fairhope, which outlines the purpose, goals, objectives, and procedures for the administration of the School Resource Officer (“SRO”) Program at Baldwin County Public Schools. 26. Resolution - That the City of Fairhope approves the use of funds from the McKesson Alabama Settlement to sponsor three local educators to attend the CADCA National Leadership Forum in 2025. CADCA is a nonprofit organization that strives to create healthy, safe, and drug-free communities. The amount requested for tickets, flights, registration, and hotel is $8,901.00 City Council Regular Meeting October 14, 2024 Page - 4 - 27. Resolution - That the Fairhope City Council hereby authorizes Mayor Sherry Sullivan, on behalf of the City of Fairhope, to send Baldwin County Board of Education a Letter of Intent to purchase the property known as the “Anna T. Jeanes School Property” located at Twin Beech and Section Street, Fairhope, Alabama. 28. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Extension No. 2 for RFQ No. PS019-22 Professional Consulting Services for Grants and Grant Management with Grant Management, LLC with all terms and conditions as original bid award; and extend the contract until October 17, 2025 with a not-to- exceed annual amount of $24,000.00. 29. Resolution – To approve the 2024 - 2025 Holidays. 30. Request – Darnelle Wolf (Baldwin County Humane Society), requesting permission to close streets in downtown Fairhope on Thursday, October 24, 2024, from 5:00 p.m. to 7:00 p.m. for the Fairhope Witches Ride 2024. The ride will begin and end at Coastal Alabama Community College Amphitheater. This whimsical bike ride benefits local animal rescue and helps animals throughout our area. 31. Request - Friends of the Halstead, Inc. - Street Closure on School Street between Morphy Avenue and Fairhope Avenue for Live at Five for Concert at Halstead Amphitheater for bus and truck parking. 32. Application - Special Events Retail License by Kamal Constantine, Southern Buyers Group, LLC, d/b/a Piggly Wiggly Wine Walk, October 18, 2024, 111 St. James Avenue, Fairhope, AL 36532. 33. Application - Restaurant Liquor License by Garrett Deluca, Market by the Bay Fairhope LLC, d/b/a Market by the Bay Fairhope, located 7 S. Church St., Suite C, Fairhope, AL 36532. 34. Reappointments and Appointment - Fairhope Public Schools Commission 35. Public Participation – (3 minutes maximum) 36. Adjourn Next City Council Regular Meeting - Monday, October 28, 2024, 6:00 p.m. - City Council Chambers