HomeMy WebLinkAbout09-23-2024 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, September 23, 2024 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of 9 September 2024 Regular City Council Meeting and
minutes of 9 September 2024 Work Session.
2. Report of the Mayor
▪ Fairhope Junior City Council (2024-2025)
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Final Adoption - Ordinance - Amend Zoning Ordinance No. 1253 – To rezone
the property of Christopher Lieb from R-1, Low Density Single-Family
Residential District to B-4, Business and Professional District. The property is
approximately 0.69 acres and is located at 7671 Parker Road. PPINS #:
98380, 7684. (Introduced at the September 9, 2024 City Council Meeting)
6. Ordinance - An ordinance to amend Ordinance No. 1800: VI. Leave Policies,
Section C. Sick Leave; specifically adding 10. Paid Sick Leave Donation.
7. Ordinance - An ordinance to repeal and replace Ordinance No. 1756: Fairhope
Code of Ordinances: Article VI, Garbage and Trash Collection and Disposal -
Section 21-75: Rates.
8. Site Plan Extension Request - Applicant, S.E. Civil, acting on behalf of the
Owner, FST RW LLC, is requesting a 180-day extension of the Site Plan
approval that was granted for the property located at the northeast corner of
Magnolia Avenue and N. Church Street known as Vatan. The Site Plan was
approved on October 23, 2023.
9. Resolution - That the City of Fairhope supports the Baldwin County Multimodal
Connectivity Vision Plan and will use it as a planning guide for future projects in
order to gain benefits mentioned above and strengthen the quality of life within
Baldwin County.
10. Resolution - That the City Council approves the selection by the Evaluation
Team for Professional Engineering Services for (RFQ PS24-028) for the City of
Fairhope Comprehensive Safety Action Plan (US Department of Transportation
SS4A Grant) to Kimley-Horn and Associates, Inc.; and hereby authorizes Mayor
Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council.
11. Resolution - To award (Bid No. 24-031) to Taylor Corporation for Fairhope
WWTP Headworks Improvements with a bid proposal not-to-exceed
$4,813,507.50.
City Council Regular Meeting
September 23, 2024
Page - 2 -
12. Resolution - That the City Council reviews, approves and adopts the proposed
FY2025 Budget.
13. Resolution - That the City Council desires to use Impact Fees account for
equipment and projects that meet the criteria and are in the FY2025 Proposed
Budget.
14. Resolution - That the City Council approves and adopts the recommendations to
fund new positions and approve Pay Grades; reclassify positions; defund; and
delete positions as presented in the FY2025 Budget.
15. Resolution - That the City Council approves to charge off Uncollectible Utility
Accounts for Fiscal Year 2018 in the amount of $180,108.39.
16. Resolution - That the City Council authorizes Mayor Sherry Sullivan to execute
an extension of the PFM Financial Advisors, LLC Engagement Letter Agreement
for the City of Fairhope for Professional Consulting Services as Financial
Advisor for year-long services with a not-to-exceed retainer of $20,000.00. This
professional service is exempt from formal bidding per Code of Alabama 1975,
Section 41-16-51 (a)(3).
17. Resolution - That the City of Fairhope approves the procurement of the renewal
of 28 Annual Subscriptions of Citizenserve Software for the IT Department from
Online Solutions, LLC; and authorizes procurement allowed by the Code of
Alabama 1975, Section 41-16-51(a)(11). The total amount is $42,000.00.
18. Resolution - That the City of Fairhope approves the procurement of Elevator
Repair at the Fairhope Public Library by TK Elevator that is on the Sourcewell
Cooperative Contract (Contract #080420); and therefore, does not have to be let
out to bid. The total cost of the repair is $9,689.19. Additionally, City of Fairhope
approves to pay 50% of the repair up front per the Sourcewell contract.
19. Resolution - To award (Bid No. 23-057) Request for Proposal - Program
Administrative Services for City of Fairhope 1st Responders Safe Room to
EnCompass360, Inc., for a total cost not-to-exceed $135,204.84.
20. Resolution - That the City Council authorizes acceptance of a Department of
Justice Appropriations Act grant of $200,000.00 (Grant #15PBJA-24-GG-00286-
BRND); and authorizes Mayor Sherry Sullivan to sign all necessary documents.
The funding will be used to develop a comprehensive, community-based
program to educate school-aged children and adults on the dangers of Fentanyl
and life-saving techniques if exposed.
21. Resolution - That the City Council approves Amendment No. 2 to RFP 002 -19 -
Program Administrative Services for Working Waterfront and Green Space
Project that extends the period of performance to October 31, 2026; and
authorizes Mayor Sherry Sullivan to execute Amendment No. 2 between the
City of Fairhope and Grant Management, LLC.
City Council Regular Meeting
September 23, 2024
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22. Resolution - That the City Council approves Amendment No. 2 to RFQ PS010 -
19 Engineering Services Contract for the Fairhope RESTORE Working
Waterfront and Greenspace Project that extends the period of performance to
October 31, 2026; and authorizes Mayor Sherry Sullivan to execute Amendment
No. 2 between the City of Fairhope and Goodwyn, Mills and Cawood, LLC.
23. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan, on
behalf of the City of Fairhope, to execute a purchase agreement and all closing
documents related to the sale of the Barwell “Recreation” Land Property (PPIN
6877) from Most Rev. Thomas J. Rodi, Archbishop of Mobile, a Corporation
Sole, for a purchase price of $1.1 million; and allocates funding out of the
Reserves.
24. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan to
execute a contract for Professional Services for closing costs and title insurance
on the Barnwell Recreation Land Purchase with Kopesky & Britt, LLC with a cost
not-to-exceed $15,000.00.
25. Request - Fairhope East K-6 Parent Teacher Corporation in collaboration with
the Fairhope West Parent Teacher Partnership and J. Larry Newton Parent
Teacher Organization, are requesting permission to close the streets in
downtown Fairhope on Saturday, February 8, 2025, from 6:00 a.m. to 10:00
a.m. for the 10th Annual "The Pirate Dash"; and requesting electricity at the
starting/ending point of the race on the bluff with barricades at major road
intersections to protect our runners. The Pirate Dash will begi n and end at the
same location on Magnolia Avenue on the bluff (Henry George Park).
26. Public Participation – (3 minutes maximum)
27. Adjourn
Next City Council Regular Meeting - Monday, October 14, 2024, 6:00 p.m. - City Council Chambers