HomeMy WebLinkAbout09-30-2024 Special Called City Council Meeting Agenda Packet
CITY OF FAIRHOPE
SPECIAL CALLED CITY COUNCIL
MEETING AGENDA
Monday, September 30, 2024 - 2:30 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Resolution - That the City Council reviews, approves and adopts the proposed
FY2025 Budget.
2. Resolution - That the City Council desires to use Impact Fees account for
equipment and projects that meet the criteria and are in the FY2025 Proposed
Budget.
3. Resolution - That the City Council approves and adopts the recommendations to
fund new positions and approve Pay Grades; reclassify positions; defund; and
delete positions as presented in the FY2025 Budget.
Next City Council Meeting, Monday, October 14, 2024, 6:00 p.m., City Council Chambers
Page 1 of 166
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2024-697
FROM: Kim Creech, CITY TREASURER
SUBJECT: FY2025 Budget
AGENDA
DATE:
September 30, 2024
RECOMMENDED ACTION:
Adopt resolution for the proposed FY2025 Budget.
BACKGROUND INFORMATION:
The Mayor and staff reviewed the proposed FY2025 Budget with the City of Fairhope
Council during several meetings and work sessions. Completed FY2025 Budget books,
which were available for review by Council on September 6, 2024.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
Total cost of the FY2025 Budget $188,756,898.00.
GRANT:
N/A
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 2 of 166
RESOLUTION NO. _________
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the proposed Budget presented and reviewed the 23rd day of September 2024,
hereby approved, and adopted for the FY 2024-2025; and that the following estimates of revenues
and expenses, as related thereto, are hereby adopted; and those revenues and expenses are
appropriated as follows:
GENERAL FUND:
Total Revenue and Transfers In
$52,421,361
Total Expenditures and Transfers Out $52,421,361
SANITATION FUND:
Total Revenue & Transfer In $4,430,596
Total Expenditures & Transfers Out $4,430,596
GAS FUND:
Total Revenue & Transfer In $15,799,927
Total Expenditures & Transfers Out $15,799,927
ELECTRIC FUND:
Total Revenue & Transfer In $30,619,070
Total Expenditures & Transfers Out $30,619,070
WATER/WASTEWATER FUND:
Total Revenue & Transfer In $63,233,776
Expenditures & Transfers Out
Water Department $30,971,269
Waste Water Department $34,187,507
Total Expenditures & Transfer Out $65,158,776
CAPITAL PROJECT FUND:
Total Revenue & Transfer In $19,247,418
Total Expenditures & Transfers Out $19,247,418
IMPACT FEES FUND:
Total Revenue & Transfer In $2,471,750
Total Expenditures & Transfers Out $2,471,750
GAS TAX FUND:
Total Revenue & Transfer In $116,500
Total Expenditures & Transfers Out $116,500
REBUILD ALABAMA FUND:
Total Revenue & Transfer In $186,500
Total Expenditures & Transfers Out $186,500
Page 3 of 166
Resolution No. _____
Page -2-
BE IT FURTHER RESOLVED, that the Annual Salaries of City Personnel shall be as shown on a
list entitled Annual Salaries of All City Personnel; and said list filed in the Office of the City
Treasurer and of Human Resources; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the portion of the Sales
and Use Tax revenue for FY 2024-2025 that is restricted in the General Fund Debt Pre-Payment
Account can be used for General Fund operations up to $3,200,000.00 reduction; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the portion of the Sales
and Use Tax revenue FY 2024-2025 that is restricted in the Capital Project Fund (Infrastructure
Improvement Special Fund) can be used for General Fund operations up to the $3,200,000.00; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the City Treasurer to
perform Administrative Budget Transfers, as needed throughout the Fiscal Year. Directors are
expected to operate with the funding appropriate for their department. Should a funding increase be
required, a written request is to be submitted to the Treasurer and Mayor with a limit not to exceed
$20,000.00. All Administrative Budget Transfers are documented and tracked in the City’s financial
management system; and
BE IT FURTHER RESOLVED, that the City Council hereby approves 2% set aside for Cost-of-
Living Allowance (“COLA”) will become effective the first pay period after the passage of the
budget in FYE 2024; and
BE IT FURTHER RESOLVED, that the City Council hereby approves merit raises for the City of
Fairhope employees as defined in the proposed budget that may become effective December 2024.
DULY ADOPTED THIS 30TH DAY OF SEPTEMBER, 2024
_____________________________
Corey Martin, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
MUNICIPAL CAPITAL IMPROVEMENT FUND:
Total Revenue & Transfer In $230,000
Total Expenditures & Transfers Out $0
TOTAL FY E 2025 BUDGET $188,756,898
Page 4 of 166
CITY OF FAIRHOPE
BUDGET FY2025
YEAR TO YEAR BUDGET
COMPARISON BY FUND
FY 2024 FY 2025 %
CHANGE
General Fund 49,579,239 52,421,361 5.7%
Sanitation Fund 3,923,975 4,430,596 12.9%
Gas Fund 12,718,816 15,799,927 24.2%
Electric Fund 29,441,368 30,619,070 4.0%
Water/Sewer Fund 46,915,082 63,233,776 34.8%
Capital Project Fund 15,451,822 19,247,418 24.6%
Impact Fees 1,719,111 2,471,750 43.8%
Gas Tax Fund 104,000 116,500 12.0%
Rebuild Alabama Fund 160,000 186,500 16.6%
Municipal Capital
Improvement Fund
212,000 230,000 8.5%
Totals 160,225,413 188,756,898 17.8%
Page 5 of 166
General Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025
Annual Budget % Change
REVENUES
40030 Real Estate Taxes 6,460,395 7,494,699 8,945,217 8,799,000 9,949,244 13.1%
40040 Automobile Taxes 981,033 1,149,511 934,887 1,058,000 1,229,977 16.3%
Total Property Taxes 7,441,428 8,644,210 9,880,104 9,857,000 11,179,221 13.4%
40160 City Sales Tax 9,688,429 10,116,381 8,615,425 10,367,924 10,743,364 3.6%
40162 SSUT INCOME 1,385,538 1,628,226 1,537,631 1,524,300 1,791,049 17.5%
40163 City Sales Tax-PJ 1,012,957 1,079,973 1,042,843 1,083,864 1,144,772 5.6%
40164 Seller Use Tax 1,250,477 1,508,574 1,329,009 1,338,010 1,599,089 19.5%
40165 Seller Use Tax-PJ 209,447 267,609 205,569 224,108 283,665 26.6%
40166 Consumer Use Tax 126,341 195,947 118,682 135,185 207,704 53.6%
40167 Consumer Use Tax-PJ 17,964 18,913 16,903 19,221 20,048 4.3%
40170 Beer Tax 307,348 305,666 253,182 325,789 304,369 -6.6%
40175 Beer Tax-Police Jurisdiction 36,683 34,170 28,281 38,884 34,762 -10.6%
40180 Wine Tax 60,165 57,081 46,729 63,775 57,939 -9.2%
40185 Wine Tax-Police Jurisdiction 527 455 359 559 474 -15.2%
40190 Liquor Tax 187,323 187,566 193,599 198,562 192,944 -2.8%
40195 Liquor Tax-Police Jurisdiction 37,464 47,822 36,841 39,712 42,813 7.8%
40210 Dog Tax 21 40 53 23 45 95.7%
40220 Cigarette Tax 59,663 48,067 34,436 60,000 48,067 -19.9%
40225 Cigarette Tax-Police Jurisdict 46,094 50,483 44,597 47,000 50,483 7.4%
40230 Lodging Tax 636,333 676,574 563,398 674,512 690,105 2.3%
40235 Lodging Tax-Police Jurisdictio 1,032,508 1,108,022 936,582 1,094,459 1,130,183 3.3%
Total Local Taxes 16,095,280 17,331,571 15,004,120 17,235,887 18,341,875 6.4%
40310 Business Lic-Inside City 2,523,059 2,825,156 3,042,545 2,800,000 3,081,167 10.0%
40315 Business Lic-Police Jurisdicti 143,044 153,879 171,671 154,000 172,646 12.1%
40325 Registration Fees-Solicit - 700 400 600 700 16.7%
40330 Parade/Misc Permit Fees 30,260 12,962 9,407 20,000 19,053 -4.7%
40350 Building Permits 1,613,893 1,343,487 784,475 1,000,000 900,000 -10.0%
40360 Inspection Fees 555,515 517,566 249,514 500,000 465,000 -7.0%
40370 Misc Bldg Dept Fees/Fines 135,190 340,144 127,113 225,000 210,000 -6.7%
40375 Planning-Misc Revenue 148 400 350 500 500 0.0%
40376 Subdivision - Outside City 74,800 1,150 - 1,150 - -100.0%
40377 Subdivision - Inside City 157,350 72,550 175,199 135,000 150,000 11.1%
40378 Site Plan Approval - 500 1,000 - 1,000 100.0%
40379 Board of Adjustment 3,200 3,560 4,125 2,200 3,300 50.0%
40380 Rezoning Applications 18,042 7,140 5,282 10,000 7,140 -28.6%
40385 State of AL Commercial Fee 70,049 118,057 34,242 80,000 72,000 -10.0%
40390 Insurance Co. Franchises 358,317 407,116 476,455 306,000 440,000 43.8%
40400 Cable TV Franchise 254,634 270,616 214,824 266,000 250,000 -6.0%
40410 Franchise Fees-City Prop 5,246 2,416 4,286 1,000 4,300 330.0%
40415 Utility Franchise Fees 199,716 217,554 252,677 210,000 253,000 20.5%
Total Licenses and Permits 6,142,463 6,294,952 5,553,565 5,711,450 6,029,806 5.6%
40540 Fines Forfeitures & Fees 219,394 251,346 207,146 204,000 240,000 17.6%
40541 Court-Corrections Fund Revenue 35,284 40,665 31,440 33,000 38,000 15.2%
Total Court Revenue 254,678 292,011 238,586 237,000 278,000 17.3%
40590 Annual AL Liq Tax Allocation 23,286 18,323 20,427 - 18,300 100.0%
40600 Liquor Tax-Monthly Revenue 81,101 88,479 71,028 78,000 80,000 2.6%
40610 Fin Inst Excise Tax 502,045 486,822 230,676 300,000 235,000 -21.7%
40620 Motor Veh Lic & Reg Fees 6,310 6,523 6,250 5,700 6,718 17.9%
40630 Oil Prod Privilege Tax 5,973 6,087 6,208 4,500 6,270 39.3%
Page 6 of 166
General Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025
Annual Budget % Change
41695 Severance Tax - Gas & Oil 7,611 15,672 12,153 11,000 11,000 0.0%
Total State of Alabama 626,325 621,906 346,742 399,200 357,288 -10.5%
40650 State Grants - 5,200 - - - 0.0%
40780 Grant - Police Dept 300,000 300,000 234,773 300,000 300,000 0.0%
40815 Mosquito Control Revenue 24,960 24,960 29,812 24,960 24,960 0.0%
40835 Federal Grants 49,146 58,489 2,077 - 360,000 100.0%
40840 Fema-Grant Revenues 1,349,634 - - - - 0.0%
41336 Community/Specl Projct Grants 62,500 30,000 124,912 270,000 - -100.0%
45520 Airport Grant Revenue 226,359 304,387 1,663,933 100,000 100,000 0.0%
Total Grants 2,012,600 723,036 2,055,508 694,960 784,960 13.0%
40950 Interest-Bank Deposits 205,916 1,138,049 1,391,902 700,000 700,000 0.0%
40960 Interest-Other - - 924 - - 0.0%
40970 Lease-Municipal Pier 2,083 2,500 5,000 2,000 5,000 150.0%
40980 Rent - Farm 9,975 9,975 9,975 9,975 9,975 0.0%
41020 Rent - Faulkner 1 1 1 1 1 0.0%
41040 Rent - USA 25,000 25,000 25,000 25,000 25,000 0.0%
41060 Rent - Civic Center 40,290 49,008 61,024 45,000 54,000 20.0%
41080 Rent - Park/Sidewalk Areas 19,825 17,469 17,525 12,000 - -100.0%
41070 Rent - Nix Center 32,752 37,461 32,679 30,000 35,000 16.7%
Total Interest and Rents 335,842 1,279,462 1,544,030 823,976 828,976 0.6%
41250 Utility Collections Fees 1,202,153 1,331,495 1,117,757 1,355,851 1,431,584 5.6%
41260 Admin Services - Utilities 2,511,000 2,733,078 2,430,874 2,917,049 3,400,010 16.6%
Total Charge for Services 3,713,153 4,064,573 3,548,632 4,272,900 4,831,594 13.1%
41310 Memberships 22,300 26,745 26,775 20,000 26,000 30.0%
41315 Donations 2,195 2,274 1,566 - 2,000 100.0%
41320 Dance Revenue 4,781 4,290 3,378 3,000 3,000 0.0%
41325 Instruction 734 281 - 500 500 0.0%
41335 Misc Rev - Special Services 1,121 1,523 1,309 1,000 1,000 0.0%
Total Adult Recreation 31,131 35,113 33,028 24,500 32,500 32.7%
41745 Rec Dept Memb/Pass 377,526 440,752 437,285 400,000 432,000 8.0%
41910 Rec Dept Pool Memberships 29,630 22,165 18,575 30,000 30,000 0.0%
41920 Rec Dept Summer Program - - 4,260 - - 0.0%
41940 Rec Dept Miscellaneous 22,028 843 1,235 - 8,000 100.0%
41945 Recreation Field Rental 63,498 59,942 88,534 56,000 65,000 16.1%
41955 Tennis Memberships 22,554 27,534 23,124 24,000 24,000 0.0%
41960 Miscellaneous Tennis Revenue 17,832 22,999 16,035 17,000 17,000 0.0%
41965 Tennis Shop Sales 9,544 17,940 11,570 8,500 14,000 64.7%
Total Rec Dept Revenue 542,612 592,175 600,617 535,500 590,000 10.2%
41022 Pumpout Service 270 370 140 390 300 -23.1%
41025 Fairhope Docks Slip Rentals 154,960 168,046 211,383 188,000 220,000 17.0%
41045 Marina Fuel Income 610,953 565,975 471,778 533,000 621,590 16.6%
41055 Docks - Ship Store Sales 2,852 3,167 3,611 2,200 15,000 581.8%
Total Marina Revenue 769,034 737,558 686,913 723,590 856,890 18.4%
44510 Memberships 189,999 203,270 178,751 210,000 203,270 -3.2%
44520 Green Fees 216,133 286,469 279,359 250,000 268,300 7.3%
44530 Cart Rentals 443,268 475,362 434,224 452,000 475,000 5.1%
44540 Pro Shop Sales 121,775 113,794 101,771 155,000 100,000 -35.5%
Page 7 of 166
General Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025
Annual Budget % Change
44545 Pro Shop Sales - Custom Order 19,979 12,261 26,293 22,500 16,500 -26.7%
44550 Driving Range 71,442 86,311 86,455 71,500 84,000 17.5%
44560 Beverage Sales 90,231 103,813 86,114 95,000 97,000 2.1%
44570 Food Sales 82,387 94,746 88,039 84,000 91,000 8.3%
49020 Handicap Fees 6,065 5,235 5,025 6,000 6,000 0.0%
Total Golf Revenue 1,241,278 1,381,262 1,286,031 1,346,000 1,341,070 -0.4%
41230 Dog Pound Fees 1,050 1,280 1,102 1,000 1,000 0.0%
41610 Beach Revenue 9,720 15,220 18,005 10,000 14,600 46.0%
41705 Sale of Fixed Assets 56,559 157,523 80,518 100,000 80,000 -20.0%
41755 Brick memorials 1,365 16,966 8,605 1,300 1,300 0.0%
41800 Donations 2,300 300 - - 700 100.0%
45565 Museum Donations - 100 300 - 100 100.0%
49015 Insurance Dividend 21,833 - - 20,000 20,000 0.0%
49030 Insurance Claim 109,086 224,048 72,209 - - 0.0%
49035 Rebate Income 12,122 23,927 9,262 15,000 10,000 -33.3%
49040 Miscellaneous Income 14,172 33,658 237,821 33,000 31,000 -6.1%
49042 Parking Garage Revenue - 3,667 2,000 - 1,900 100.0%
49080 Community Dev Revenue 36,020 5,890 25,430 - 22,500 100.0%
49090 Inmate Phone Revenue 1,877 5,013 2,548 2,500 3,000 20.0%
49092 McKesson Settlement Fund - 929 21,866 140,000 14,000 -90.0%
49095 DEA Revenue 12,643 6,600 - - - 0.0%
49998 Budget Rollover - - - 5,144,223 3,891,196 -24.4%
49999 Inventory Revenue (0) (0) (72) - - 0.0%
Total Other Revenue 278,747 495,120 479,595 5,467,023 4,091,296 -25.2%
49820 Natural gas fund 102,016 185,030 192,990 192,990 303,330 57.2%
49830 Electric fund 537,655 499,803 380,308 507,077 508,150 0.2%
49840 Water & Wastewater fund 551,190 290,324 217,743 290,324 292,155 0.6%
49890 Gas tax fund 72,721 - - - - 0.0%
49895 Transfers from Impact Fee Fund 215,823 155,744 - 1,259,861 1,774,250 40.8%
Total Transfers 1,479,406 1,130,901 791,041 2,250,252 2,877,885 27.9%
TOTAL REVENUES 40,963,977 43,623,849 42,048,512 49,579,238 52,421,361 5.7%
EXPENSES
*General Government 2,507,774 2,891,488 3,289,768 2,949,256 3,542,670 20.1%
*Elected Officials 285,978 286,528 282,773 292,428 295,869 1.2%
*Planning 761,733 910,713 1,016,661 1,296,938 1,482,163 14.3%
*Building Dept 1,050,455 1,204,150 1,129,353 1,449,377 1,302,648 -10.1%
*Judicial 305,275 286,990 285,020 283,033 310,945 9.9%
*Police Dept 7,444,082 7,707,846 7,842,108 8,892,216 8,625,102 8.4%
*Correction Dept - - - - 1,016,939 0.0%
*Information Technology 841,457 1,040,824 1,114,840 1,595,331 1,542,445 -3.3%
*Human Resources 371,640 507,111 435,939 515,415 560,933 8.8%
*Revenue 570,229 604,007 685,764 704,988 879,972 24.8%
*Meter 647,196 720,867 611,962 757,848 760,049 0.3%
*Fire Department 941,970 975,362 857,763 2,954,102 3,318,851 12.3%
*Economic & Community Dev 556,601 675,152 532,556 731,418 957,189 30.9%
*Recreation Dept 2,718,440 2,784,638 3,496,723 6,598,064 6,233,447 -5.5%
*Civic Center 228,136 690,348 559,106 520,954 548,316 5.3%
*Museum/Welcome Center 225,687 196,298 182,044 208,745 537,554 157.5%
*Adult Recreation/Special Service 512,184 659,780 444,013 640,390 645,378 0.8%
*Marina/Harbor 1,181,290 884,761 612,581 840,426 1,192,433 41.9%
Page 8 of 166
General Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025
Annual Budget % Change
*Streets Department 5,159,943 5,774,918 4,298,483 5,146,825 5,609,617 9.0%
*Landscape Department - - 1,636,613 1,335,798 2,178,970 63.1%
*Parks Department - - - - 361,224 100.0%
[*,/4999Fleet Maintenance 714,652 863,585 838,540 1,367,549 1,275,967 -6.7%
*Golf Clubhouse/Grounds 1,689,171 1,914,153 2,887,326 2,820,782 2,530,919 -10.3%
*Non-Departmental Facilities 387,903 396,049 982,039 837,695 749,771 -10.5%
*Staff Agencies & Appropriation 1,430,540 1,451,740 1,385,367 1,504,490 1,499,490 -0.3%
*Debt Service (196,404) 470,142 300,000 300,000 - -100.0%
*Other Expeditures/Transfers 2,885,935 3,754,970 6,340,491 5,035,170 4,462,500 -11.4%
*Gen Emergency Disasters 6,553 - - - - 0.0%
Total Expenses 33,228,420 37,652,421 42,047,834 49,579,238 52,421,361 5.7%
Excess Rev Over Expenses 7,735,557 5,971,428 677 - -
Page 9 of 166
Sanitation Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025 Annual
Budget % Change
REVENUES
41220 Sanitation Collection 2,765,633 2,855,129 2,673,063 2,900,000 3,402,396 17.3%
41660 Sale - Trash Cans 195 195 260 100 100 0.0%
41665 Sale - Rcycl Plastic & Misc 965 387 - 100 100 0.0%
41705 Sale of Fixed Assets 15,755 121,205 49,000 20,000 20,000 0.0%
49010 Interest Earned 555 12,726 9,881 8,000 8,000 0.0%
49810 Transfers from Gen Fund 683,113 738,120 746,831 995,775 1,000,000 0.4%
TOTAL REVENUES 3,466,216 3,727,762 3,479,035 3,923,975 4,430,596 12.9%
EXPENSES
50025 Collection Costs/Revenue Dept 93,637 114,644 104,969 104,969 143,243 36.5%
50040 Salaries 983,945 1,051,541 1,115,896 1,172,227 1,337,103 14.1%
50045 Overtime 101,674 106,333 86,705 99,996 99,996 0.0%
50190 Employee Payroll Taxes 79,357 85,881 93,340 95,000 96,486 1.6%
50200 Employee Retirement Exp 39,870 218,036 101,302 106,770 110,261 3.3%
50201 Other Employee Insurance - - - - 11,304 100.0%
50210 Employee Medical Insurance 254,489 238,203 209,856 228,260 216,948 -5.0%
50215 Required Contrib-OPEB 210,170 (197,503) 16,183 19,240 19,240 0.0%
50221 Workers Comp Insurance 58,722 61,942 69,723 63,191 71,549 13.2%
50222 Casualty/Property Insurance 78,067 71,970 88,661 75,000 88,000 17.3%
50230 Training/School/Travel 1,814 5,033 2,075 17,600 17,450 -0.9%
50290 Professional Services - 187 - 20,000 10,000 -50.0%
50300 Computer Expense 958 2,851 3,620 11,294 4,420 -60.9%
50320 Office Supplies - - 751 1,500 1,500 0.0%
50325 Printers/Copiers/OE and supp 379 310 445 360 896 148.9%
50330 Postage - - 20 8,000 4,000 -50.0%
50340 Operating Supplies 18,736 18,399 15,607 19,013 25,013 31.6%
50360 General Maintenance 14,826 11,465 8,776 50,297 38,000 -24.4%
50380 Communications 5,475 5,383 4,481 5,490 6,140 11.8%
50390 Dues-Memberships-Subscrip - 640 737 1,000 1,000 0.0%
50395 Employment Screening 1,313 1,222 2,702 1,500 2,200 46.7%
50420 Bad Debts 6,699 9,136 7,383 - 10,000 100.0%
50430 Gasoline & Oil 220,535 225,733 184,617 220,000 220,000 0.0%
50435 Small Equipment - - - 2,500 50,000 1900.0%
50440 Equip & Vehicle Repair 302,193 338,698 216,953 236,050 300,000 27.1%
50460 Uniforms 7,625 9,378 4,598 6,020 6,820 13.3%
50462 Safety Wear and PPE - - - - 3,080 100.0%
50470 Purchases Vehicles & Equipment - - 213,879 269,933 111,000 -58.9%
50475 Capital Improvements - - 29,850 30,000 130,000 333.3%
50500 Depreciation 321,150 345,589 316,790 - 300,000 100.0%
50510 Interest Expense - 26,321 - - 6,929 100.0%
50523 Equipment Rental Lease - - - 15,000 10,000 -33.3%
50580 Bank Fees - 519 1,209 500 1,200 140.0%
50955 Transfers-Debt Svc Fund 333,170 138,527 - 497,080 490,152 -1.4%
51460 Landfill Charges 365,072 351,479 310,624 383,200 383,200 0.0%
51465 Landfill Maintenance 24,615 12,050 6,171 13,475 10,000 -25.8%
51470 Purchases-Recy Bins/Gbge Cans 78,025 41,246 93,707 144,510 88,466 -38.8%
52510 Utilities for City Use 3,300 3,820 3,599 5,000 5,000 0.0%
TOTAL EXPENSES 3,512,176 3,184,388 3,210,261 3,819,006 4,430,596 16.0%
Excess Rev Over Expense (45,960) 543,374 268,774 104,969 -
Page 10 of 166
GAS DEPARTMENT FUND 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025 Annual
Budget % Change
REVENUES
40835 Federal Grants 718 - - - - 0.0%
40840 Fema-Grant Revenues 1,145 - - - - 0.0%
40900 Transfers In Captl Purchases - - - - 250,000 100.0%
41705 Sale of Fixed Assets 22,984 9,748 25,630 - 10,000 100.0%
42010 Sale of Natural Gas 8,080,489 6,979,483 6,419,607 7,404,500 7,535,000 1.8%
42030 Sale of Natural Gas-Joint Line 2,007,333 1,760,121 1,637,918 1,889,000 1,930,000 2.2%
45635 Grant income-ALDOT - - 45,006 - - 0.0%
49010 Interest Earned 106,587 440,126 515,268 300,000 300,000 0.0%
49030 Insurance Claim 68,683 - - - - 0.0%
49035 Rebate Income 6,914 7,748 4,787 6,000 6,000 0.0%
49040 Miscellaneous Revenue - - 26,450 - 5,000 100.0%
49060 Connection Fees 26,804 79,259 89,265 25,000 50,000 100.0%
49065 Aid to Construction - - - 25,000 25,000 0.0%
49080 Community Dev Revenue 832 - - - - 0.0%
49998 Budget Rollover - - - 3,069,316 5,688,927 85.3%
49999 Inventory revenue - 0 (2) - - 0.0%
TOTAL REVENUES 10,322,488 9,276,486 8,763,928 12,718,816 15,799,927 24.2%
EXPENSES
50020 Purchased Power-Natural Gas 3,761,281 2,586,584 1,591,064 3,017,200 3,089,350 2.4%
50025 Collection Costs/Revenue Dept 266,281 291,935 298,507 298,507 341,626 14.4%
50026 Administrative Costs 837,000 911,026 972,350 972,350 1,133,337 16.6%
50040 Salaries-Oper&Maint 991,824 1,071,766 1,163,741 1,229,770 1,592,707 29.5%
50045 Overtime 97,773 113,611 66,499 114,000 114,000 0.0%
50185 Contra Wages (147,342) (114,452) - - - 0.0%
50190 Employee Payroll Taxes 81,931 87,811 90,763 109,995 116,215 5.7%
50200 Employee Retirement Exp 53,833 184,614 103,529 113,868 133,836 17.5%
50201 Other Employee Insurance - - - - 12,830 100.0%
50210 Employee Medical Insurance 236,389 213,641 209,915 210,000 264,570 26.0%
50215 Required Contrib-OPEB (65,423) (69,628) 46,728 56,074 56,073 0.0%
50221 Workers Comp Insurance 19,600 18,339 19,555 17,975 20,066 11.6%
50222 Casualty/Property Insurance 66,938 77,654 87,278 80,100 88,000 9.9%
50230 Training/School/Travel 36,314 32,957 40,479 50,100 49,000 -2.2%
50250 Trustee Fees 99 99 99 350 - -100.0%
50270 Audit & Accounting 16,383 13,756 11,648 13,000 13,000 0.0%
50280 Legal Fees 5,158 4,629 7,115 6,000 6,500 8.3%
50290 Professional Services 72,006 89,919 62,727 156,000 50,000 -67.9%
50300 Computer Expense 13,797 14,948 25,086 27,870 38,250 37.2%
50320 Office Supplies 1,912 1,177 4,016 4,500 4,500 0.0%
50325 Printers/Copiers/OE and supp 5,399 3,979 2,604 3,030 3,248 7.2%
50330 Postage 54,035 53,270 52,304 50,000 50,000 0.0%
50340 Operating Supplies 152,529 100,044 156,249 188,000 188,000 0.0%
50360 Maintenance-Buildings 23,319 16,932 28,525 1,560 2,069 32.6%
50365 Maintenance-Plant 136,768 164,749 362,645 208,000 208,000 0.0%
50380 Communications 30,828 41,754 33,402 20,400 61,068 199.4%
50390 Dues-Memberships-Subscrip 30,692 40,389 41,041 50,500 58,500 15.8%
50395 Employment Screening 1,472 940 1,467 1,200 4,000 233.3%
50420 Bad Debts 3,205 9,308 3,140 10,000 10,000 0.0%
50430 Gasoline & Oil 59,705 50,617 46,430 60,000 55,000 -8.3%
50435 Small Equipment 49,646 35,279 21,722 39,000 85,500 119.2%
50440 Maintenance-Vehicles&Equip 47,441 38,899 25,097 52,000 52,000 0.0%
50460 Uniforms 1,470 1,894 955 2,000 5,000 150.0%
50462 Safety Wear and PPE 5,132 6,710 22,901 13,880 80,000 476.4%
Page 11 of 166
GAS DEPARTMENT FUND 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025 Annual
Budget % Change
50470 Purchases Vehicles & Equipment - - 86,995 122,000 255,000 109.0%
50473 Warehouse Improvement Purchase 0 - 3,600 - - 0.0%
50474 Warehouse Building Purchases 0 - 601 - - 0.0%
50475 Capital Improvements - - 24,698 22,152 520,000 2247.4%
50490 Community Dev Projects (306) - - - - 0.0%
50500 Depreciation 531,751 563,358 516,411 550,000 550,000 0.0%
50510 Interest Expense 3,024 2,498 1,811 2,145 1,608 -25.0%
50520 Rental-other 2,634 - - 10,000 10,000 0.0%
50523 Equipmetn Rental Lease - - - - 500 100.0%
50540 Electricity 3,910 3,285 1,743 4,000 4,000 0.0%
50560 Credit Card Processing Fees 105,840 136,470 128,146 100,000 140,000 40.0%
50580 Bank Fees 11,402 7,238 7,454 7,500 7,500 0.0%
50902 Transfers Out Captl Purchases Gas 208,497 38,826 - - - 0.0%
50906 TSF In/Out Capital Contrib (31,758) 461 - - - 0.0%
50920 Transfers to General Fund 102,016 185,030 192,990 192,990 303,330 57.2%
50955 Transfers-Debt Svc Fund - - - - 42,184 100.0%
50965 Transfers-Cap Proj Fund 91,131 - - - - 0.0%
51030 Publications Newspapers - - 1,949 100 1,000 900.0%
52010 Dist of Joint Revenue 75,634 73,559 69,667 70,000 75,000 7.1%
52020 Daphne 3% Rev Tax Exp 5,857 5,078 4,459 5,200 5,200 0.0%
52025 Spanish Fort Franchise Tax 22,354 20,847 18,518 20,000 22,000 10.0%
52030 APSC Inspection Fee 7,973 8,078 - 7,300 8,000 9.6%
52510 Utilities for City Use 34,419 40,303 38,775 40,000 40,360 0.9%
59000 Inventory Budget 31 - - - - 0.0%
59500 Capital Sys Improve Budget - 0 2,745,011 4,388,200 5,828,000 32.8%
TOTAL EXPENSES 8,121,800 7,180,179 9,442,408 12,718,816 15,799,927 24.2%
EXCESS REVENUE OVER EXPENSE 2,200,688 2,096,307 (678,480) - -
Page 12 of 166
ELECTRIC DEPARTMENT FUND 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024
Annual Budget
FY2025 Annual
Budget % Change
REVENUES
40835 Federal Grants 1,256 - - - - 0.0%
40840 Fema-Grant Revenues 146,753 - - - - 0.0%
40902 Transfers In Captl Purchases Gas 147,381 38,826 - - - 0.0%
40904 Transfers In Captl Purchases W/S 147,381 38,826 - - - 0.0%
41705 Sale of Fixed Assets 302 62,275 11,100 - 10,000 100.0%
42510 Sale of Electric Energy 19,845,437 21,000,866 18,263,533 22,500,000 22,500,000 0.0%
42511 Charge Point Income 926 2,531 5,847 2,200 5,000 127.3%
42520 Revenue Late Charges 108,581 119,413 124,574 110,000 120,000 9.1%
42530 Pole Rental-Telephone Co 33,792 37,552 29,969 29,656 35,000 18.0%
42540 Pole Rental-Cable T.V. 45,078 49,176 49,214 45,078 50,000 10.9%
42550 Pole Rent-Riviera 426 1,438 1,012 1,438 1,500 4.3%
42560 Temp Service Charges 4,650 8,925 29,730 4,500 15,000 233.3%
45620 Rate Stabilization Funds 92,610 1,260,377 - 2,250,000 2,250,000 0.0%
49010 Interest Earned 116,276 274,315 290,726 200,000 200,000 0.0%
49030 Insurance Claim - - 2,104 - - 0.0%
49035 Rebate Income 6,914 7,748 4,787 6,000 6,000 0.0%
49040 Miscellaneous Revenue 76,056 255,880 22,343 80,000 50,000 -37.5%
49055 AMEA Income-Training 26,992 26,859 - 25,000 25,000 0.0%
49060 Connection Fees 42,965 224,758 191,770 50,000 90,000 80.0%
49065 Connection Fees - - - 50,000 50,000 0.0%
49080 Community Dev Revenue 857 - - - - 0.0%
49080 Community Dev Revenue 857 - - - - 0.0%
49998 Budget rollover - - - 4,087,496 5,211,570 27.5%
49999 Inventory revenue - - (0) - - 0.0%
TOTAL REVENUES 20,845,489 23,409,764 19,026,709 29,441,368 30,619,070 4.0%
EXPENSES
50345 X-Item Supplies - 1,406 - - - 0.0%
50020 Purchased Power-Elect 13,394,653 14,595,455 10,354,710 13,820,000 13,950,000 0.9%
50025 Collection Costs/Revenue Dept 149,640 160,696 120,803 161,071 184,340 14.4%
50026 Administrative Costs 837,000 911,026 729,263 972,350 1,133,337 16.6%
50040 Salaries-Oper&Maint 1,364,474 1,561,611 1,515,598 1,780,126 2,024,515 13.7%
50045 Overtime 150,329 219,778 88,705 160,000 200,000 25.0%
50185 Contra Wages (51,639) (144,186) - - - 0.0%
50190 Employee Payroll Taxes 111,356 133,348 120,867 142,500 139,256 -2.3%
50200 Employee Retirement Exp 84,465 270,691 143,389 156,500 173,685 11.0%
50201 Other Employee Insurance - - - - 15,275 100.0%
50210 Insurance, Employees Group 281,284 277,239 261,684 300,000 288,137 -4.0%
50215 Required Contrib-OPEB (387,436) 145,302 28,215 33,858 33,858 0.0%
50221 Workers Comp Insurance 65,458 60,617 68,958 57,845 70,778 22.4%
50222 Casualty/Property Insurance 154,372 174,293 197,964 170,000 200,000 17.6%
50230 Training/School/Travel 68,342 100,871 87,509 101,100 90,500 -10.5%
50250 Trustee Fees 99 99 99 500 100 -80.0%
50270 Audit & Accounting 16,383 13,756 11,648 13,000 11,000 -15.4%
50280 Legal Fees - - 1,340 - 1,500 100.0%
50290 Professional Services 129,111 70,853 31,507 140,000 350,000 150.0%
50300 Computer Expense 18,756 21,074 51,014 39,850 213,400 435.5%
50320 Office Supplies 1,250 1,136 1,018 1,200 1,200 0.0%
50325 Printers/Copiers/OE and supp 5,120 3,780 2,374 2,940 3,248 10.5%
50330 Postage 54,032 53,390 53,141 50,000 55,000 10.0%
50340 Operating Supplies 121,747 123,734 51,968 100,000 265,000 165.0%
50345 Disaster Supplies - 1,406 - - - 0.0%
50360 Maintenance-Buildings 23,646 37,335 11,218 25,312 25,500 0.7%
Page 13 of 166
ELECTRIC DEPARTMENT FUND 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024
Annual Budget
FY2025 Annual
Budget % Change
50365 Maintenance-Plant 177,479 62,117 405,645 1,012,000 1,265,000 25.0%
50380 Communications 26,163 28,018 29,907 21,024 35,968 71.1%
50390 Dues-Memberships-Subscrip 10,555 11,863 14,385 15,000 15,000 0.0%
50395 Employment Screening 1,956 1,214 3,494 1,500 3,520 134.7%
50410 Cash Over or Short 830 (578) (14) - - 0.0%
50420 Bad Debts 28,605 74,280 28,846 100,000 75,000 -25.0%
50430 Gasoline & Oil 50,923 52,062 45,930 51,000 51,000 0.0%
50435 Small Equipment - 10,216 83,412 108,110 95,000 -12.1%
50440 Maintenance-Vehicles&Equip 119,465 67,454 86,017 108,500 100,000 -7.8%
50460 Uniforms 1,135 1,429 129 1,500 2,500 66.7%
50462 Safety Wear and PPE 27,127 33,924 33,752 73,360 99,000 35.0%
50490 Community Dev Projects (306) - - - - 0.0%
50470 Purchases Vehicles & Equipment - - 290,739 562,000 1,097,350 95.3%
50473 Warehouse Improvement Purchase (0) - 1,059 - - 0.0%
50475 Capital Improvements - 0 131,124 85,700 272,000 217.4%
50350 Mech Shop Non Wo Supplies - - 4 - - 0.0%
50500 Depreciation 994,022 1,148,374 1,052,676 1,000,000 1,100,000 10.0%
50510 Interest Expense 3,024 2,498 1,811 2,145 1,609 -25.0%
50560 Credit Card Processing Fees 103,950 134,033 175,442 100,000 150,000 50.0%
50580 Bank Fees 13,156 8,088 8,824 15,000 10,000 -33.3%
50900 Transfers Out Captl Purchases - - - - 125,000 100.0%
50906 Tsf In/Out Capital Contr 46,393 48,681 14,071 - - 0.0%
50920 Transfers to General Fund 537,655 499,803 380,308 507,077 508,150 0.2%
50955 Transfers-Debt Svc Fund - - - - 42,184 100.0%
51025 Colony Rent 818 790 225 800 800 0.0%
51030 Publications Newspapers - - - 1,000 1,000 0.0%
52510 Utilities for City Use 66,231 46,048 57,160 70,000 70,360 0.5%
59000 Inventory Budget - 2 - - - 0.0%
59100 SCADA Capital Purch Budget - - 33,075 100,000 60,000 -40.0%
59110 AMI Capital - - - 2,250,000 2,250,000 0.0%
59500 Capital Sys Improve Budget - 0 804,575 4,067,500 2,799,000 -31.2%
59998 Reserve Requirements per Ordin - - - 960,000 960,000 0.0%
TOTAL EXPENSES 18,801,621 21,025,023 17,615,586 29,441,368 30,619,070 4.0%
EXCESS REVENUE OVER EXPENSE 2,043,868 2,384,740 1,411,123 - -
Page 14 of 166
WATER DEPARTMENT 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025 Annual
Budget % Change
REVENUES
40840 Fema-Grant Revenues 1,266 - - - - 0.0%
40900 Transfers In Captl Purchases - - - 54,800 - -100.0%
41705 Sale of Fixed Assets 2,119 638 8,460 - 4,500 100.0%
42520 Revenue Late Charges 36,156 39,752 41,491 40,000 40,000 0.0%
43010 Water Sales 7,469,514 9,059,793 8,752,401 8,300,000 9,700,000 16.9%
43030 Tel Companies Antenna Rent 208,438 270,722 203,499 250,000 240,000 -4.0%
49010 Interest Earned 102,659 306,471 327,536 100,000 150,000 50.0%
49035 Rebate Income 4,494 5,036 3,111 4,200 4,000 -4.8%
49040 Miscellaneous Revenue 76,499 57,395 32,535 50,000 50,000 0.0%
49045 Loan Proceeds - - - 15,000,000 10,007,769 -33.3%
49060 Connection Fees 773,460 1,157,218 991,914 500,000 750,000 50.0%
49070 Connection Fees-Cty ROA - - (9,137) - - 0.0%
49065 Aid to Contruction - - - 100,000 100,000 0.0%
49080 Community Dev Revenue 832 - - - - 0.0%
49998 Budget Rollover - - - 1,611,058 9,000,000 458.6%
0.0%
TOTAL REVENUES 8,675,437 10,897,025 10,351,811 26,010,058 30,046,269 15.5%
EXPENSES
50020 Purchased Power-Elect 89,250 125,430 111,766 120,000 130,000 8.3%
50025 Collection Costs/Revenue Dept 431,066 484,913 375,489 500,652 572,976 14.4%
50026 Administrative Costs 544,050 592,167 474,020 632,027 736,669 16.6%
50040 Salaries-Oper&Maint 888,152 1,038,488 1,198,779 1,184,099 1,546,385 30.6%
50045 Overtime 173,425 188,744 86,893 170,000 100,000 -41.2%
50190 Employee Payroll Taxes 81,739 88,760 96,165 115,460 109,381 -5.3%
50200 Employee Retirement Exp 54,269 188,804 102,831 115,321 125,248 8.6%
50201 Other Employee Insurance - - - - 12,262 100.0%
50210 Employee Medical Insurance 196,777 179,749 153,095 200,000 153,373 -23.3%
50215 Required Contrib-OPEB 28,439 (63,836) 12,350 13,418 27,437 104.5%
50221 Workers Comp Insurance 27,818 29,020 32,025 28,294 32,866 16.2%
50222 Casualty/Property Insurance 116,854 133,722 129,818 110,000 135,000 22.7%
50230 Training/School/Travel 14,301 16,539 27,733 39,765 47,000 18.2%
50250 Trustee Fees 3,928 1,375 1,375 1,500 - -100.0%
50270 Audit & Accounting 9,830 17,883 15,143 20,000 15,000 -25.0%
50280 Legal Fees - - 6,201 3,000 3,000 0.0%
50290 Professional Services 25,134 79,874 63,966 339,240 225,000 -33.7%
50300 Computer Expense 9,166 14,237 20,466 20,275 29,950 47.7%
50320 Office Supplies 4,619 2,758 2,267 5,000 5,000 0.0%
50325 Printers/Copiers/OE and supp 3,153 2,269 3,865 11,440 5,820 -49.1%
50330 Postage 35,063 34,449 43,263 35,000 35,000 0.0%
50340 Operating Supplies 58,065 16,053 28,438 15,000 21,995 46.6%
50360 Maintenance-Buildings 48,152 17,609 16,788 52,724 53,480 1.4%
50364 Maintenance-Fountains 3,427 12,540 11,496 12,000 15,000 25.0%
50365 Maintenance-Plant 206,229 155,474 151,659 175,000 200,000 14.3%
50366 Maintenance-Distribution Sys 176,989 345,597 417,489 360,000 630,000 75.0%
50380 Communications 19,573 20,506 29,232 17,416 60,960 250.0%
50390 Dues-Memberships-Subscrip 6,730 12,722 10,598 10,000 10,000 0.0%
50395 Employment Screening 1,086 1,450 2,270 1,500 3,025 101.7%
50400 Miscellaneous - - 324 - - 0.0%
50420 Bad Debts 23,934 36,946 27,219 50,000 50,000 0.0%
50430 Gasoline & Oil 65,948 67,960 52,534 70,000 70,000 0.0%
50435 Small Equipment 39,344 41,396 36,998 70,000 70,000 0.0%
50440 Maintenance-Vehicles&Equip 79,703 35,593 66,939 61,300 51,300 -16.3%
50460 Uniforms 6,233 6,264 5,249 15,000 5,000 -66.7%
50462 Safety Wear and PPE 4,220 8,610 8,094 16,300 10,000 -38.7%
Page 15 of 166
WATER DEPARTMENT 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025 Annual
Budget % Change
50470 Purchases Vehicles & Equipment - 0 39,805 161,000 714,000 343.5%
50473 Warehouse Improvement Purchase 145,019 - 228 - - 0.0%
50475 Capital Improvements - - 273,853 204,800 50,000 -75.6%
50490 Community Dev Projects (199) - - - - 0.0%
50495 Amortization Expense 7,041 7,041 - - - 0.0%
50500 Depreciation 926,554 958,784 889,318 900,000 925,000 2.8%
50510 Interest Expense 42,161 34,838 181,844 29,903 534,930 1688.9%
50520 Rental-other 17,630 3,372 - 30,000 30,000 0.0%
50530 Bond Issue Expense - - 34,063 - - 0.0%
50560 Credit Card Processing Fees 58,047 82,857 99,636 65,000 - -100.0%
50580 Bank Fees 8,770 4,884 4,448 6,000 6,200 3.3%
50900 Transfers Out Captl Purchases - - - - 62,500 100.0%
50904 Transfers Out Captl Purchases W/S 95,798 25,237 - - - 0.0%
50920 Transfers to General Fund 551,190 290,324 217,743 290,324 292,155 0.6%
50955 Transfers-Debt Svc Fund - - - - 588,222 100.0%
51025 Colony Rent 281 280 26 300 - -100.0%
51030 Publications Newspapers - - - 5,000 5,000 0.0%
52510 Utilities for City Use 181,757 217,066 199,513 181,000 175,360 -3.1%
53010 Chemicals & Testing 47,990 50,093 47,449 75,000 80,000 6.7%
59000 Inventory Budget - - 57 - - 0.0%
53011 Chemicals - Water Treament 279,155 377,753 414,866 490,000 600,000 22.4%
59100 SCADA Capital Purch Budget - - - 40,000 50,000 25.0%
59500 System Improve-Distribution Sys (0) - 4,406,674 7,281,000 12,750,000 75.1%
59501 System Impr-Water Plan/Wells (9) - 3,226,945 11,300,000 8,309,775 -26.5%
59998 Reserve Requirements per Ordin - - - 500,000 500,000 0.0%
TOTAL EXPENSES 5,837,850 5,986,591 13,859,304 26,150,058 30,971,269 18.4%
EXCESS REVENUE OVER EXPENSES 2,837,588 4,910,434 (3,507,494) (140,000) (925,000)
Page 16 of 166
WASTEWATER DEPARTMENT 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025 Annual
Budget % Change
REVENUE
40835 Federal Grants 601 - - 1,500,000 2,154,696 43.6%
40840 Fema-Grant Revenues 15,581 - - 900,000 - -100.0%
41705 Sale of Fixed Assets 39,824 - - - 13,000 100.0%
43020 Revenue Wastewater Charges 6,665,896 7,615,820 7,452,419 7,300,000 8,200,000 12.3%
49010 Interest Earned 42,461 117,273 225,551 50,000 100,000 100.0%
49030 Insurance Claim 244 - - - - 0.0%
49035 Rebate Income 2,420 2,712 1,675 2,000 2,000 0.0%
49040 Miscellaneous Revenue 3,900 800 12,875 1,000 1,000 0.0%
49045 Loan Proceeds - - - 9,500,000 12,085,751 27.2%
49060 Connection Fees 277,223 408,850 963,042 350,000 450,000 28.6%
49065 Aid to Construction - - - 50,000 50,000 0.0%
49893 Transfer In-American Rescue Fd 113,684 198,125 - 1,000,000 1,131,060 13.1%
49998 Budget Rollover - - - 252,024 9,000,000 3471.1%
TOTAL REVENUES 7,161,835 8,343,580 8,655,562 20,905,024 33,187,507 58.8%
EXPENSES
50020 Purchased Power-Elect 435,156 477,670 410,422 450,000 450,000 0.0%
50025 Collection Costs/Revenue Dept 261,529 279,307 217,989 290,652 332,639 14.4%
50026 Administrative Costs 292,950 318,859 255,242 340,322 396,837 16.6%
50040 Salaries-Oper&Maint 920,094 993,892 1,172,938 1,148,383 1,519,064 32.3%
50045 Overtime 81,774 97,372 75,480 158,000 100,000 -36.7%
50190 Employee Payroll Taxes 75,006 80,366 91,724 97,500 101,994 4.6%
50200 Employee Retirement Exp 50,539 165,586 97,013 96,457 117,194 21.5%
50201 Other Employee Insurance - - - - 11,297 100.0%
50210 Employee Medical Insurance 204,692 198,599 201,431 198,000 218,979 10.6%
50215 Required Contrib-OPEB 13,172 (19,474) 44,248 52,498 67,116 27.8%
50221 Workers Comp Insurance 24,966 25,516 28,572 25,668 29,321 14.2%
50222 Casualty/Property Insurance 131,005 112,358 163,575 135,000 168,000 24.4%
50230 Training/School/Travel 13,775 25,645 22,641 23,335 33,000 41.4%
50250 Trustee Fees - 2,553 2,553 2,560 - -100.0%
50270 Audit & Accounting 9,830 9,629 8,154 10,000 8,000 -20.0%
50280 Legal Fees 58,507 - 3,924 50,000 - -100.0%
50290 Professional Services 81,622 65,430 63,816 241,800 318,000 31.5%
50300 Computer Expense 7,201 6,747 25,093 28,185 32,850 16.6%
50320 Office Supplies 866 1,180 1,604 2,000 2,500 25.0%
50325 Printers/Copiers/OE and supp 2,758 2,109 1,490 8,254 4,000 -51.5%
50330 Postage 19,042 19,568 18,209 20,000 - -100.0%
50530 Bond Issue Expense - - 34,063 - - 0.0%
50340 Operating Supplies 27,308 21,533 28,954 20,000 26,995 35.0%
50360 Maintenance-Buildings 41,789 33,972 22,631 75,108 50,110 -33.3%
50365 Maintenance-Plant/Lift Station 151,751 218,740 175,518 270,000 320,000 18.5%
50366 Maintenance-Collection 86,564 95,460 168,169 100,000 315,000 215.0%
50367 Maintenance-WWTP 71,268 210,141 149,838 172,000 200,000 16.3%
50380 Communications 25,377 25,733 40,115 79,376 108,712 37.0%
50390 Dues-Memberships-Subscrip 4,549 7,567 4,500 6,800 - -100.0%
50395 Employment Screening 904 1,050 1,075 1,000 3,025 202.5%
50405 Sludge Removal 504,900 538,650 510,300 600,000 600,000 0.0%
50420 Bad Debts 14,668 21,460 14,656 15,000 15,000 0.0%
50430 Gasoline & Oil 64,095 50,681 41,180 70,000 55,000 -21.4%
50435 Small Equipment 27,254 37,170 43,646 45,000 45,000 0.0%
50440 Maintenance-Vehicles&Equip 38,669 41,823 37,053 50,800 61,000 20.1%
50460 Uniforms 5,651 7,324 5,464 15,000 5,000 -66.7%
Page 17 of 166
WASTEWATER DEPARTMENT 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025 Annual
Budget % Change
50462 Safety Wear and PPE 5,219 6,237 10,933 16,900 10,000 -40.8%
50470 Purchases Vehicles & Equipment - - 230,931 652,135 585,000 -10.3%
50473 Warehouse Improvement Purchase 7,315 - - - - 0.0%
50475 Capital Improvements - - 19,275 125,000 310,000 148.0%
50500 Depreciation 1,001,748 1,197,138 1,086,944 1,000,000 1,000,000 0.0%
50510 Interest Expense 78,299 64,699 203,484 55,536 554,154 897.8%
50520 Rental-other 28,059 29,704 - 75,000 50,000 -33.3%
50560 Credit Card Processing Fees 44,014 48,739 67,797 40,000 - -100.0%
50580 Bank Fees 3,947 2,263 2,453 4,000 4,000 0.0%
51025 Colony Rent 209 209 - 210 - -100.0%
51030 Publications Newspapers - - - 3,500 3,500 0.0%
50490 Community Dev Projects (107) - - - - 0.0%
50900 Transfers Out Captl Purchases - - - - 62,500 100.0%
50904 Transfers Out Captl Purchases W/S 51,583 13,589 - - - 0.0%
50955 Transfers-Debt Svc Fund - - - - 1,092,411 100.0%
52510 Utilities for City Use 88,863 96,213 87,417 90,000 90,360 0.4%
53010 Chemicals & Testing 181,052 64,002 42,876 139,865 100,000 -28.5%
53011 Chemicals - Wastewater Treatment 8,928 20,500 15,128 28,000 30,000 7.1%
53012 Chemicals - Odor Control 41,780 73,959 82,955 90,000 100,000 11.1%
59100 SCADA Capital Purch Budget - (0) 48,495 60,000 60,000 0.0%
59500 System Improve-Collection Syst 0 - 2,717,986 8,538,680 11,866,895 39.0%
59501 System Impr-Lift Stations 4,273 - 296,804 2,000,000 7,078,054 253.9%
59502 System Improvement-WWTP - - 443,829 2,572,500 5,100,000 98.3%
59998 Reserve Requirements per Ordin - - - 375,000 375,000 0.0%
56015 Hurricane Sally - 5,761 - - - 0.0%
TOTAL EXPENSES 5,294,411 5,797,230 9,540,586 20,765,024 34,187,507 64.6%
Excess Rev Over Expense 1,867,424 2,546,349 (885,024) 140,000 (1,000,000)
Page 18 of 166
Capital Projects Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024 Annual
Budget
FY2025 Annual
Budget % Change
REVENUE
40835 Federal Grants - 1,467,744 336,302 7,229,401 11,122,857 53.9%
41336 Community/Specl Projct Grants - 775,000 - 4,000 187,442 4586.1%
41880 NRCS GRANT INCOME 641,589 - - - - 0.0%
45635 Grant income-ALDOT - - 120,000 799,273 - -100.0%
49010 Interest Earned 3,407 75,720 154,147 55,000 75,000 36.4%
49810 Transfers from Gen Fund 1,976,463 2,712,463 3,932,326 3,939,395 3,200,000 -18.8%
49890 Transfers from Gas tax fund 90,000 93,000 - 104,000 116,500 12.0%
49892 Transfers In-Gas Fund 91,131 - - - - 0.0%
49894 Transfers In-Rebuild AL Fund 126,786 130,000 - 160,000 185,000 15.6%
49895 Transfers from Impact Fee Fund 884,878 1,792,087 37,250 459,250 695,000 51.3%
49896 Transfers In-Muni Cap Impr Fun 437,206 - - - - 0.0%
49998 Budget Rollover - - - 2,701,503 3,665,619 35.7%
TOTAL REVENUES 4,251,460 7,046,013 4,580,025 15,451,822 19,247,418 24.6%
EXPENSES
50580 Bank Fees - 994 2,595 1,000 2,500 150.0%
52115 NRCS-EWP-Quail Creek 411,171 - - - - 0.0%
52125 NRCS-EWP-North Summit Drive 813,520 - - - - 0.0%
55700 Tennis Courts Improvements - - - - 600,746 100.0%
55710 Pine Street Improvement - - 186,042 282,693 - -100.0%
55760 Magnolia Beach Improvement - - - 650,000 725,000 11.5%
55780 Parker Road Sidewalk - - 19,821 40,000 370,013 825.0%
55825 Spec Rec Projects - - - - 287,500 100.0%
55836 Community Park Project - - - - 183,000 100.0%
55840 Paving Projects - - - - 200,000 100.0%
55853 Drainage Improvements 121,882 199,047 390,083 775,000 908,441 17.2%
55856 City wide street resurf/misc 292,957 697,266 1,041,166 1,523,000 923,000 -39.4%
55859 BRATS Hub Transit Shelter - 1,170,825 650,548 675,000 - -100.0%
55868 Tennis Court Lights - - - - 245,000 100.0%
55877 US98 & CR13 Sidewalks 3,025 - - - - 0.0%
55878 MPO Gayfer Greeno Turnlanes - 634,635 - - - 0.0%
55881 Roundabout at 104 and Section - 118,116 10,701 1,653,000 1,895,621 14.7%
55882 Boys and Girls Club playground 87,152 - - - - 0.0%
55883 ADA Platforms and Ramps-Stadiu 1,340 - - - - 0.0%
55884 K-1 Center - 104,786 106,055 2,500,000 5,256,000 110.2%
55886 Pickleball Courts - 132,122 37,250 37,250 - -100.0%
55887 ADA Compliance Project 42,358 28,008 1,006,587 1,412,599 - -100.0%
55888 Safe Room - - 4,998 650,000 2,704,097 316.0%
55889 Clock Corner Improvements - 70,438 284,756 285,211 - -100.0%
55890 North Triangle Grant - 65,400 104,306 856,000 856,000 0.0%
55891 North Triangle Non Grant - 44,397 113,240 1,000,000 2,020,000 102.0%
55892 North Triangle House Improvement - - 23,000 400,000 852,500 113.1%
55915 Church St Drainage Improvement 367,435 (0) - - - 0.0%
55916 Oak St Drainage Improvements 5,835 - - - - 0.0%
55920 TAP-Fairwood & Blue Island - 54,492 15,879 1,083,000 1,083,000 0.0%
55930 Volanta Park Baseball Project 616,799 849,479 - - - 0.0%
55935 Volanta Park Restrooms - 190,169 - - - 0.0%
55940 Founders Competition Track 48,913 1,957,074 1,018,164 1,548,069 135,000 -91.3%
55950 Founders Park Restrooms - 189,672 - - - 0.0%
TOTAL EXPENSES 2,812,389 6,506,920 5,015,192 15,371,822 19,247,418 25.2%
Excess Rev Over Expenses 1,439,071 539,093 (435,167) 80,000 -
Page 19 of 166
Impact Fee Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024 August
YTD
FY2024 Annual
Budget
FY2025 Annual
Budget % Change
REVENUES
40030 Cash Acct-Police 142,699 202,077 144,985 133,000 124,000 -6.8%
40040 Cash Acct-Fire 168,181 239,444 171,180 171,000 146,000 -14.6%
40050 Cash Acct-Transportation 210,733 360,364 251,621 266,000 215,000 -19.2%
40060 Cash Acct-Recreation 541,785 616,514 488,125 380,000 415,000 9.2%
40950 Interest Income 7,907 102,151 107,179 50,000 50,000 0.0%
49998 Budget Rollover - - - 719,111 1,521,750 111.6%
TOTAL REVENUES 1,071,305 1,520,550 1,163,090 1,719,111 2,471,750 43.8%
EXPENSES 0.0%
50580 Bank Fees - 1,122 2,429 - 2,500 100.0%
50960 Transfer to General 5,290 - - - - 0.0%
50961 Transfer to General-Police - 155,744 - 79,418 52,500 -33.9%
50962 Transfer to General-Fire 210,533 - - 1,180,443 1,350,000 14.4%
50964 Transfer to General-Recreation - - - - 371,750 100.0%
50967 Transfers-Cap Proj-Transportat 210,415 400,000 - 266,000 250,000 -6.0%
50968 Transfers-Cap Proj-Recreation 674,463 1,392,087 37,250 193,250 445,000 130.3%
0.0%
TOTAL EXPENSES 1,100,701 1,948,953 39,679 1,719,111 2,471,750 43.8%
Excess Rev Over Expense (29,396) (428,403) 1,123,411 - -
Police FIRE
TRANS-
PORTATION
PARKS /
RECREATION TOTAL
New Fire Truck 1,350,000 - 1,350,000
Drainage 51,500 51,500
FY2025 Resurfacing 198,500 198,500
1 New Police vehicle with equip 37,000 - 37,000
Drone 7,000 7,000
Speed Scout Trailer 8,500 8,500
New playground equipment at new
baseball field Volanta Park 35,000 35,000
New playground equipment at new
baseball field Founder Park 45,000 45,000
Open-air pavilion/storm shelter at
Fairhope Soccer Complex 46,750 46,750
Shade structures over bleacher
seating at Volanta Park 170,000 170,000
Additional playground equipment
at Rotary Youth 75,000 75,000
New Tennis and Pickleball Court 200,000 200,000
New Tennis and Pickleball Court
lights 245,000 245,000
52,500 1,350,000 250,000 816,750 2,469,250
FY2025 Budget Impact Fees Projects
Page 20 of 166
State Gas Tax Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024
Annual
Budget
FY2025
Annual
Budget % Change
REVENUES
45010 2% Petroleum Inspect Fee 8,797 8,731 7,299 8,320 8,800 5.8%
45020 7 cent Gas Excise Tax 55,070 55,549 45,532 50,960 56,200 10.3%
45030 4 cent Gas Excise Tax 31,929 32,129 26,395 29,120 32,500 11.6%
45040 5% Gas Excise Tax 18,632 18,719 15,336 15,600 19,000 21.8%
TOTAL REVENUES 114,427 115,128 94,561 104,000 116,500 12.0%
EXPENSES
50920 Transfers to General Fund 72,721 - - - - 0.0%
55020 Trans/cap proj - road const 90,000 93,000 - 104,000 116,500 12.0%
TOTAL EXPENSES 162,721 93,000 - 104,000 116,500 12.0%
Excess Rev Over Expense (48,294) 22,128 94,561 - -
Page 21 of 166
Rebuild Alabama Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024
Annual
Budget
FY2025
Annual
Budget % Change
REVENUES
45050 Gas Tax Revenue-Rebuild AL 120,970 123,913 111,757 120,000 133,500 11.3%
45055 Diesel Tax Revenue-Rebuild AL 42,681 43,473 38,997 40,000 47,000 17.5%
49010 Interest Earned 630 8,941 11,891 - 6,000 100.0%
TOTAL REVENUES 164,281 176,327 162,645 160,000 186,500 16.6%
EXPENSES
50580 Fees, Bank, Etc. - 816 1,611 - 1,500 100.0%
55020 Trans/cap proj - road const 126,786 130,000 - 160,000 185,000 15.6%
TOTAL EXPENSES 126,786 130,816 1,611 160,000 186,500 16.6%
Excess Rev Over Expenses 37,495 45,511 161,034 - -
Page 22 of 166
Municipal Capital Improvements Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024
August YTD
FY2024
Annual Budget
FY2025
Annual Budget % Change
REVENUES
40640 Alabama Trust Fund Receipts 207,102 208,441 213,748 200,000 210,000 0.0%
40950 Interest-Bank Deposits 1,515 18,797 29,936 12,000 20,000 66.7%
49010 Interest Earned 6 - - - - 0.0%
TOTAL REVENUES 208,623 227,237 243,684 212,000 230,000 8.5%
EXPENSES
50580 Bank Fees - 817 1,688 - 1,500 100.0%
50986 Transfers to Cap Projects Fund 437,206 - - - - 0.0%
TOTAL EXPENSES 437,206 817 1,688 - 1,500 100.0%
Excess Revenue Over Expenses (228,583) 226,421 241,996 212,000 228,500
Page 23 of 166
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2024-698
FROM: Kim Creech, CITY TREASURER
SUBJECT: Resolution – That the City desires to use Impact Fees Account for
Equipment and Projects that Meet the Criteria and are in the FY2025
Proposed Budget
AGENDA
DATE:
September 30, 2024
RECOMMENDED ACTION:
In connection with the proposed FY2025 Budget, to approve a resolution to authorize
the use of Impact Fees for equipment and projects that meet the criteria.
BACKGROUND INFORMATION:
In accordance with Act No. 2006-300 enacted by the Legislature of Alabama on April 4,
2006.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
See Resolution for the detailed budget.
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 24 of 166
RESOLUTION NO. _____
WHEREAS, the City of Fairhope adopted Ordinance No. 1625, An Ordinance repealing and replacing Ordinance
No. 1331 to establish Impact Fees on new development in the City of Fairhope on October 13, 2018 in accordance
with Act No. 2006-300 enacted by the Legislature of Alabama on April 4, 2006; and
WHEREAS, the City desires to use funds for “Police” which is a Benefit Area for (i) the cost recovery of the City’s
cost and expense related to the construction, development and improvement of its justice center, (ii) the cost
recovery of the City’s cost and expense related to the construction, development and improvement of its animal
shelter, (iii) the acquisition of police vehicles, and (iv) the acquisition of police-related apparatus and equipment,
and (v) the police component of the “Impact Fee Study” prepared by TischlerBise; and
WHEREAS, the City desires to use funds for “Fire” which is a Benefit Area for (i) the construction, development
and/or improvement of fire stations, (ii) the acquisition of fire fighting vehicles, and (iii) the acquisition of
firefighting apparatus, and (iv) the fire component of the “Impact Fee Study” prepared by TischlerBise; and
WHEREAS, the City desires to use funds for “Transportation” which is a Benefit Area for the cost of intersection
improvements made to address additional demand generated by New Development and the transportation
component of the “Impact Fee Study” prepared by TischlerBise; and
WHEREAS, the City desires to use funds for “Parks and Recreation” which is a Benefit Area for (i) the acquisition
of new public parks lands, (ii) the construction, development and/or improvement of public recreational facilities,
(iii) the construction, development and/or improvement of public park amenities, (iv) the acquisition of new park
vehicles, and (v) the parks and recreation component of the “Impact Fee Study” prepared by TischlerBise; and
WHEREAS, the following project shall be paid from the Impact Fees Account and have met the criteria stated to be
paid from said Account: POLICE FIRE TRANS-
PORTATION
PARKS AND
RECREATION
FY2025 BUDGET PROJECTS
1 New Police vehicle with equipment $37,000.00
Drone $7,000.00
Speed Scout Trailer $8,500.00
2025 W-Onw HR 100 Aerial Ladder Truck
1,350,000.00
Drainage $51,500.00
FY2025 Resurfacing $198,500.00
New Playground equipment at new
baseball field Volanta Park
$35,000.00
New playground equipment at Founders
Park
$45,000.00
Open-air pavilion/storm shelter at
Fairhope Soccer Complex
$46,750
Shade structures over bleacher seating at
Volanta Park
$170,000.00
Additional playground equipment at
Rotary Youth
$75,000.00
New Tennis and Pickleball Courts $200,000.00
New Tennis and Pickleball Court lights $245,000.00
Impact Fees for FY 2025 $52,500.00 $1,350,000.00 $250,000.00 $816,750.00
Page 25 of 166
Resolution No. ______
Page -2-
NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That
the City Council hereby authorizes Mayor Sherry Sullivan to expend Impact Fees for the above projects as
designated from the Impact Fee Account for services for the “Police”, “Fire”, “Transportation”, and “Parks and
Recreation” Benefit Areas.
DULY ADOPTED THIS 30TH DAY OF SEPTEMBER, 2024
___________________________________
Corey Martin, Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
Page 26 of 166
Impact Fee Fund 9/11/2024
Object Description
FY 2022
Annual
FY 2023
Annual
FY2024 August
YTD
FY2024 Annual
Budget
FY2025 Annual
Budget % Change
REVENUES
40030 Cash Acct-Police 142,699 202,077 144,985 133,000 124,000 -6.8%
40040 Cash Acct-Fire 168,181 239,444 171,180 171,000 146,000 -14.6%
40050 Cash Acct-Transportation 210,733 360,364 251,621 266,000 215,000 -19.2%
40060 Cash Acct-Recreation 541,785 616,514 488,125 380,000 415,000 9.2%
40950 Interest Income 7,907 102,151 107,179 50,000 50,000 0.0%
49998 Budget Rollover - - - 719,111 1,521,750 111.6%
TOTAL REVENUES 1,071,305 1,520,550 1,163,090 1,719,111 2,471,750 43.8%
EXPENSES 0.0%
50580 Bank Fees - 1,122 2,429 - 2,500 100.0%
50960 Transfer to General 5,290 - - - - 0.0%
50961 Transfer to General-Police - 155,744 - 79,418 52,500 -33.9%
50962 Transfer to General-Fire 210,533 - - 1,180,443 1,350,000 14.4%
50964 Transfer to General-Recreation - - - - 371,750 100.0%
50967 Transfers-Cap Proj-Transportat 210,415 400,000 - 266,000 250,000 -6.0%
50968 Transfers-Cap Proj-Recreation 674,463 1,392,087 37,250 193,250 445,000 130.3%
0.0%
TOTAL EXPENSES 1,100,701 1,948,953 39,679 1,719,111 2,471,750 43.8%
Excess Rev Over Expense (29,396) (428,403) 1,123,411 - -
Police FIRE
TRANS-
PORTATION
PARKS /
RECREATION TOTAL
New Fire Truck 1,350,000 - 1,350,000
Drainage 51,500 51,500
FY2025 Resurfacing 198,500 198,500
1 New Police vehicle with equip 37,000 - 37,000
Drone 7,000 7,000
Speed Scout Trailer 8,500 8,500
New playground equipment at new
baseball field Volanta Park 35,000 35,000
New playground equipment at new
baseball field Founder Park 45,000 45,000
Open-air pavilion/storm shelter at
Fairhope Soccer Complex 46,750 46,750
Shade structures over bleacher
seating at Volanta Park 170,000 170,000
Additional playground equipment
at Rotary Youth 75,000 75,000
New Tennis and Pickleball Court 200,000 200,000
New Tennis and Pickleball Court
lights 245,000 245,000
52,500 1,350,000 250,000 816,750 2,469,250
FY2025 Budget Impact Fees Projects
Page 27 of 166
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2024-657
FROM: Hannah Noonan, Human Resources Director
SUBJECT: Human Resources Director, Hannah Noonan, is requesting the
approval and adoption of Personnel recommendations for the
FY2025 Budget including funding of new positions and approval of
Pay Grades; reclassification of positions; defending and deleting of
positions.
AGENDA
DATE:
September 30, 2024
RECOMMENDED ACTION:
Approve and adopt Personnel recommendations as listed on the Resolution for the
FY2025 Budget.
BACKGROUND INFORMATION:
Personnel recommendations (new positions, pay grades, reclassification of positions,
defunding or deleting of positions) were presented to the City of Fairhope Personnel
Board for review and approval prior to inclusion in the proposed FY2025 Budget. All
Personnel recommendations must be approved by City Council for inclusion in the
annual Budget.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 28 of 166
RESOLUTION NO. ______
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That
the City Council approves and adopts the recommendations to fund new positions and approve Pay Grades;
reclassify positions; defund; and delete positions as presented in the FY2025 Budget as follows:
Position Name Department Status Pay
Grade
Prior
Pay
Grade
New Positions:
Planning & Zoning Manager Planning FTE 14
Crew Leader/Horticulturist PW - Horticulture FTE 12
Gardener II PW - Horticulture FTE 7
Crew Leader PW - Streets FTE 10
Facilities Maintenance Technician PW - Streets FTE 7
Custodian PW - Streets FTE 4
Utilities Public Relations Coordinator Economic Develop. FTE 11
Support Services Technician Police FTE 6
Parks Maintenance Worker I Recreation FTE 7
Custodian Recreation FTE 4
Lineworker Electric FTE 10
Lineworker Apprentice Electric FTE 7
Water Service Technician I (2) Water FTE 6
Water Service Crew Leader Water FTE 7
Engineer Water/Wastewater FTE 16
Asst Lift Station Superintendent Wastewater FTE 14
Collections System Foreman Wastewater FTE 8
Wastewater Collections Operator Wastewater FTE 7
Asst Wastewater Treatment Plant Manager Wastewater FTE 9
ROW Construction Inspector Wastewater FTE 9
Equipment Operator III Sanitation FTE 8
Reclassifications:
Accounting Manager Treasury FTE 14
Accountant II (2) Treasury FTE 11
Purchasing Agent Treasury FTE 8
Municipal Court Administrator Judicial FTE 11
Magistrate II Judicial FTE 10
Magistrate I Judicial FTE 8
Crew Leader PW - Streets FTE 10
Crew Leader Golf Grounds FTE 10
Asst Director, Information Technology Computer Inf Sys FTE 14
Senior Human Resources Coordinator Human Resources FTE 11
Senior Services Coordinator Adult Recreation FTE 8
Senior Services Assistant (2) Adult Recreation PTE 5
Crew Leader – Construction (3) Gas FTE 10
Crew Leader – Measurement (2) Gas FTE 10
Page 29 of 166
Resolution No. ____
Page -2-
Position Name Department Status Pay
Grade
Prior
Pay
Grade
Gas Construction Technician II (4) Gas FTE 6
Gas Measurement Technician II Gas FTE 6
Gas Construction Technician I (2) Gas FTE 5
Lineworker Electric FTE 10
Staking Technician Electric FTE 9
Pay Grade Changes/Reclassifications:
Engineering Technician PW - Streets FTE 8 6
Gas Inspector Gas FTE 8 6
GPS Technician Gas PTE 10 Flat
Gardner III PW - Horticulture FTE 8 9
Planning Clerk Planning FTE 8 9
Police Investigator Police FTE 8 9
Police K-9 Officer Police FTE 8 9
Dispatch Supervisor Police FTE 10 9
Meter Operations Supervisor Meter FTE 10 9
Chief Building Inspector Building FTE 11 9
Chief Electrical Inspector Building FTE 11 9
Safety Coordinator Human Resources FTE 11 9
Deleting/Defunding:
Senior Accountant Treasury FTE 13
Staff Accountant (2) Treasury FTE 10
Purchasing Clerk Treasury FTE 7
Court Clerk Judicial FTE 10
Magistrate Judicial FTE 7
Magistrate Judicial FTE 8
Equipment Operator IV PW - Streets FTE 9
Golf Grounds Maintenance Worker Golf Grounds FTE 5
IT Systems Administrator Computer Inf Sys FTE 11
Human Resources Coordinator Human Resources FTE 8
Rental Facilities Assistant I Adult Recreation FTE 7
Senior Services Coordinator (2) Adult Recreation PTE 7
Crew Leader – Gas Installation (3) Gas FTE 7
Gas Measurement Technician (2) Gas FTE 7
Gas Service Line Technician (2) Gas FTE 7
Equipment Operator IV (2) Gas FTE 9
Gas Service Line Technician Trainee (3) Gas FTE 5
Line Foreman Electric FTE 12
Engineering Technician Electric FTE 6
Page 30 of 166
ADOPTED THIS 30th DAY OF SEPTEMBER, 2024
______________________________
Corey Martin, Council President
ATTEST:
______________________________
Lisa A. Hanks, MMC
City Clerk
Page 31 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Accountant I
Department: Treasury
FLSA: Exempt Grade: 10S
Safety Sensitive Job: No
Security Sensitive Job: Yes
Job Description Prepared: June 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Accounting Manager
Subordinate Staff: None
Internal Contacts: All Departments
External Contacts: Retirement Systems of Alabama (RSA); Auditors; Banks and
Financial Institutions; Alabama Department of Revenue
(DOR); Alabama Secretary of State; Alabama Ethics
Commission; Government Finance Officers Association
(GFOA); Internal Revenue Service (IRS)
Job Summary
Under the supervision of the Accounting Manager, the employee serves as the professional
accountant for the City of Fairhope. The employee performs accounting functions and
procedures in conjunction with the Treasurer and Accounting Manager. Employee
contributes to reports, maintains accurate records, processes accounts, and ensures
established processes and procedures are followed. The accountant assembles and
analyzes data for compilation of reports. This is a responsible job with good judgement
and knowledgeable approaches being essential. This job is considered security -sensitive
and is subject to a pre-employment background check.
Page 32 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Accounting Functions. The employee is employed as a
professional accountant to perform financial and accounting duties on behalf of
the City of Fairhope.
1. Performs work activities as coordinated and specified by the Treasurer and
Accounting Manager.
2. Audits receipts by reviewing the daily cash logs from the Revenue Clerks,
the Nix Center, the Golf Course, and the Public Pool.
3. Reviews purchases and coding of items.
4. Posts data, and updates information to accounts.
5. Processes Automated Clearinghouse (ACH) files online.
6. Reconciles bank balances to the General Ledger; reconciles accounts to
General Ledger balance.
7. Enters and records journal entries and posts to the General Ledger balance.
8. Records corrections to General Ledger, as required.
9. Reviews, verifies and records transfers between departments and funds.
10. Reviews and records monthly interests received on bank statements.
11. Reconciles debt service and reserves related bank account balances as
assigned.
12. Assists other departments with budget balances and questions.
ESSENTIAL FUNCTION: Fiscal Reporting and Record Keeping. Generates,
assembles, and analyzes financial data to aid in sound fiscal practices, and comply
with City policies, procedures, and guidelines, and adhere to best practices.
1. Assists the Treasurer and Accounting Manager with reports; provides
financial information and data.
2. Assists with submitting monthly financial and accounting reports;
summarizes monthly expenditures and balances.
3. Assists with the development and submittal of monthly operational reports.
4. Assists with the preparation, reviews and issuing of monthly financial
statements.
5. Assists with budget preparations for the City; works with Department Heads
to define objectives and goals.
6. Assists with all financial statements on behalf of the City; publishes yearly.
7. Prepares necessary documentation for auditors.
8. Serves as a financial resource and source of advice to all departments
within the City.
Page 33 of 166
3
ESSENTIAL FUNCTION: Departmental Operations. Provides assistance and
support to aid in efficient and effective operations.
1. Acts as a source of information; responds to citizens and employees’
questions and requests in a timely, courteous, and professional manner.
2. Attends conferences, training sessions, and workshops for professional
development.
3. Attends meetings to obtain information or assist with the conveyance or
dissemination of information.
4. Reviews professional publications and journals to remain current on the
principles and practices of governmental accounting.
5. Maintains files and records of the Treasury Department.
6. Provides professional assistance to the Accounting Manager and
Treasurer.
NON-ESSENTIAL FUNCTIONS:
1. Serves as a Notary Public, if applicable
2. Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of federal, state and municipal laws, statues, ordinances,
regulations, and policies as they apply to finance administration and
accounting statutes and laws.
3. Knowledge of Governmental Accounting and Financial Reporting
Standards, Generally Accepted Accounting Principles and Generally
Accepted Auditing Standards.
4. Knowledge of investment fund management, bond sales, utility accounting,
budgeting, and municipal debt administration.
5. Knowledge of modern accounting practices and procedures.
6. Knowledge of municipal finance administration, cost accounting principles
and practices and investment theory.
7. Knowledge of accounting principles, theories, and methods.
8. Knowledge of budgeting, fund accounting, and financial reporting.
9. Knowledge and understanding of legal terms and contracts.
10. Knowledge of professional accounting functions and automated systems.
11. Knowledge of budget preparation and financial management.
12. Knowledge of principles of management and the ability to apply them.
13. Reading skills to comprehend manuals, directives, procedures, and
instructions.
14. Verbal skills to communicate effectively with department heads and the
board. Ability to make presentations.
15. Writing skills to clearly and concisely revise, update, and develop policies,
procedures, produce technical reports, and other technical writing, forms,
Page 34 of 166
4
and records, and to prepare financial management policies and procedures.
16. Math skills to perform advanced calculations, to prepare/interpret and
develop technical reports, interpret financial documents, and to prepare and
assess data and projections.
17. Public relation skills to work with general public, state, and federal agencies,
and to coordinate with officials.
18. Skills to use computers and specialized software, including spreadsheets.
19. Skills to consider multiple sources, options, opportunities, and implications
regarding impacts on the City prior to making decisions.
20. Ability to effectively communicate in order to provide information, advice,
and assistance.
21. Ability to perform work requiring the highest level of detail and accuracy.
22. Ability to assimilate large amounts of data, related or unrelated, and make
relevant conclusions.
23. Ability to analyze, interpret, and report research findings, recommendations,
and actions of financial, governmental and economic data.
24. Ability to write with technical accuracy to maintain records and write reports.
25. Ability to prepare and present accurate and reliable financial and narrative
reports.
26. Ability to process and maintain highly confidential information.
27. Ability to make sound decisions and maintain emotional control and stability
while handling stressful and potentially volatile situations.
28. Ability to work effectively with individuals of varying backgrounds, abilities,
outlooks, ages, and nationalities.
29. Ability to understand legal terms and contracts.
30. Ability to work independently and with little or no supervision.
31. Ability to multi-task.
32. Ability to comprehend and complete multiple instructions.
33. Ability to foster a cooperative work environment.
34. Ability to use computers and office productivity software.
35. Ability to use modern office methods, techniques, and equipment.
36. Ability to use multi-line telephones.
37. Ability to deal with the general public in a courteous and helpful manner.
38. Ability and willingness to grow professionally through personal professional
improvement programs and formal educational experiences
39. Ability to assemble and analyze data.
40. Ability to establish priorities and action plans.
41. Ability to conduct research by using computers and other methods.
42. Ability to maintain confidential information.
43. Ability to consistently represent City in a positive, professional manner.
44. Ability to establish and work according to priorities; ability to perform work
accurately, with attention to detail, and within time constraints.
45. Ability to plan, organize, coordinate, and carry out work, engaging the work
of others in a productive and effective manner.
46. Ability to solve problems and effectively address issues.
47. Ability to coordinate and collaborate work with others to accomplish
established goals and projects.
48. Ability to drive.
Page 35 of 166
5
Minimum Qualifications
1. Possess a bachelor’s degree in accounting from an accredited college or
university.
2. Minimum of one (1) year of professional work experience in accounting;
professional work experience within a governmental entity is preferred.
3. Possess a current and valid driver’s license; must be insurable.
4. Ability to be bonded and maintain bonded status.
5. Ability to drive to participate in training and continuing education.
6. Ability to pass a pre-employment background check.
Physical Demands
The work is sedentary. Typically, the employee may sit comfortably to do the work.
However, there may be some walking; standing; bending; carrying of light items such as
papers, books, small parts; driving an automobile, etc. No special physical demands are
required to perform the work.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety
precautions typical of such places as offices, meeting and training rooms, libraries, and
residences or commercial vehicles, e.g., use of safe work practices with office equipment,
avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The
work area is adequately lighted, heated, and ventilated.
Page 36 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Accountant II
Department: Treasury
FLSA: Exempt Grade: 11S
Safety Sensitive Job: No
Security Sensitive Job: Yes
Job Description Prepared: June 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Accounting Manager
Subordinate Staff: None
Internal Contacts: All Departments
External Contacts: Retirement Systems of Alabama (RSA); Auditors; Banks and
Financial Institutions; Alabama Department of Revenue
(DOR); Alabama Secretary of State; Alabama Ethics
Commission; Government Finance Officers Association
(GFOA); Internal Revenue Service (IRS)
Job Summary
Under the supervision of the Accounting Manager, the employee serves as the professional
accountant for the City of Fairhope. The employee performs accounting functions and
procedures in conjunction with the Treasurer and Accounting Manager. Employee
develops and contributes to reports, maintains accurate records, processes accounts,
establishes values of assets and ensures established processes and procedures are
followed with ongoing analysis of all processes and procedures for efficiency and best
practices. The Accountant II assembles and analyzes complex data for compilation of
reports. This is a responsible job with good judgement and knowledgeable approaches
being essential. This job is considered security-sensitive and is subject to a pre-
employment background check.
Page 37 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Accounting Functions. The employee is employed as a
professional accountant to perform financial and accounting duties on behalf of
the City of Fairhope.
1. Performs work activities as coordinated and specified by the Treasurer and
Accounting Manager.
2. Responsible for leading various projects as assigned by the Treasurer and
Accounting Manager.
3. Generates and analyzes monthly internal financial statements for all
departments.
4. Collects data and completes worker’s compensation audit, and any other
federal- or state-mandated surveys or inquiries.
5. Processes and files all required payroll tax returns, W -2s, and 1099 forms.
6. Processes and submits retirement withholding on a weekly basis.
7. Prepares state withholding report for Treasurer’s office.
8. Acts in a supportive role for bi-weekly payroll processing to include
completing direct deposit procedures and ensuring timely payroll tax
payments.
9. Reviews purchases and coding of items.
10. Posts data, and updates information to accounts.
11. Processes Automated Clearinghouse (ACH) files online.
12. Reconciles additions and deletions of City’s assets with insurance billing.
13. Reconciles bank balances to the General Ledger; reconciles accounts to
General Ledger balance.
14. Enters and records journal entries and posts to the General Ledger balance.
15. Records corrections to General Ledger, as required.
16. Reviews, verifies and records transfers between departments and funds.
17. Reviews and records monthly interests received on bank statements.
18. Reconciles debt service and reserves related bank account balances as
assigned.
19. Integral in the training of Accountant I and Accounting Assistant positions.
20. Works directly with Auditing firm to provide data as necessary for year-end
close and financial statement preparation.
21. Assists other departments with budget balances and questions.
ESSENTIAL FUNCTION: Asset Management. Documents and identifies the City’s
Assets. Establishes value and depreciation.
1. Manages assets and associated records for the City system and services.
2. Maintains assets and asset insurance lists.
3. Reviews and records depreciation entries.
Page 38 of 166
3
4. Reviews documents associated with all purchases and inventory.
5. Inventories equipment and assets periodically.
6. Establishes and documents depreciation.
7. Conducts research to assist in analyzing financial impacts.
8. Conducts and performs research for valuation information on assets.
9. Assists with adequate insurance coverage.
ESSENTIAL FUNCTION: Fiscal Reporting and Record Keeping. Generates,
assembles, and analyzes financial data to aid in sound fiscal practices, and comply
with City policies, procedures, and guidelines, and adhere to best practices.
1. Assists the Treasurer and Accounting Manager with reports; provides financial
information and data.
2. Assists with reports summarizing employee benefits (e.g., insurance)
workman’s comp and associated costs.
3. Assists with submitting monthly financial and accounting reports;
summarizes monthly expenditures and balances.
4. Assists with the development and submittal of monthly operational reports.
5. Assists with the preparation, reviews and issuing of monthly financial
statements.
6. Develops and analyzes reports regarding taxes.
7. Assists with budget preparations for the City; works with Department Heads
to define objectives and goals.
8. Assists with all financial statements on behalf of the City; publishes yearly.
9. Prepares necessary documentation for auditors.
10. Serves as a financial resource and source of advice to all departments
within the City.
ESSENTIAL FUNCTION: Departmental Operations. Provides assistance and
support to aid in efficient and effective operations.
1. Acts as a source of information; responds to citizens and employees’
questions and requests in a timely, courteous, and professional manner.
2. Attends conferences, training sessions, and workshops for professional
development.
3. Attends meetings to obtain information or assist with the conveyance or
dissemination of information.
4. Reviews professional publications and journals to remain current on the
principles and practices of governmental accounting.
5. Maintains files and records of the Treasury Department.
6. Provides professional assistance to both the Accounting Manager and
the Treasurer.
NON-ESSENTIAL FUNCTIONS:
1. Serves as a Notary Public, if applicable
2. Performs other job-related duties as required or assigned.
Page 39 of 166
4
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of federal, state and municipal laws, statues, ordinances,
regulations, and policies as they apply to finance administration and
accounting statutes and laws.
3. Knowledge of Governmental Accounting and Financial Reporting
Standards, Generally Accepted Accounting Principles and Generally
Accepted Auditing Standards.
4. Knowledge of investment fund management, bond sales, utility accounting,
budgeting, and municipal debt administration.
5. Knowledge of modern accounting practices and procedures.
6. Knowledge of municipal finance administration, cost accounting principles
and practices and investment theory.
7. Knowledge of accounting principles, theories, and methods.
8. Knowledge of budgeting, fund accounting, and financial reporting.
9. Knowledge and understanding of legal terms and contracts.
10. Knowledge of professional accounting functions and automated systems.
11. Knowledge of budget preparation and financial management.
12. Knowledge of principles of management and the ability to apply them.
13. Reading skills to comprehend manuals, directives, procedures, and
instructions.
14. Verbal skills to communicate effectively with department heads and the
board. Ability to make presentations.
15. Writing skills to clearly and concisely revise, update, and develop policies,
procedures, produce technical reports, and other technical writing, forms,
and records, and to prepare financial management policies and procedures.
16. Math skills to perform advanced calculations, to prepare/interpret and
develop technical reports, interpret financial documents, and to prepare and
assess data and projections.
17. Public relation skills to work with general public, state, and federal agencies,
and to coordinate with officials.
18. Skills to use computers and specialized software, including spreadsheets.
19. Skills to consider multiple sources, options, opportunities, and implications
regarding impacts on the City prior to making decisions.
20. Ability to effectively communicate in order to provide information, advice,
and assistance.
21. Ability to perform work requiring the highest level of detail and accuracy.
22. Ability to assimilate large amounts of data, related or unrelated, and make
relevant conclusions.
23. Ability to analyze, interpret, and report research findings, recommendations,
and actions on complex financial, governmental and economic data.
24. Ability to write with technical accuracy to maintain records and write reports.
25. Ability to prepare and present accurate and reliable financial and narrative
Page 40 of 166
5
reports.
26. Ability to process and maintain highly confidential information.
27. Ability to make sound decisions and maintain emotional control and stability
while handling stressful and potentially volatile situations.
28. Ability to work effectively with individuals of varying backgrounds, abilities,
outlooks, ages, and nationalities.
29. Ability to understand legal terms and contracts.
30. Ability to work independently and with little or no supervision.
31. Ability to multi-task.
32. Ability to comprehend and complete multiple instructions.
33. Ability to foster a cooperative work environment.
34. Ability to use computers and office productivity software.
35. Ability to use modern office methods, techniques, and equipment.
36. Ability to use multi-line telephones.
37. Ability to deal with the general public in a courteous and helpful manner.
38. Ability and willingness to grow professionally through personal professional
improvement programs and formal educational experiences
39. Ability to assemble and analyze data.
40. Ability to establish priorities and action plans.
41. Ability to conduct research by using computers and other methods.
42. Ability to maintain confidential information.
43. Ability to consistently represent City in a positive, professional manner.
44. Ability to establish and work according to priorities; ability to perform work
accurately, with attention to detail, and within time constraints.
45. Ability to plan, organize, coordinate, and carry out work, engaging the work
of others in a productive and effective manner.
46. Ability to solve problems and effectively address issues.
47. Ability to coordinate and collaborate work with others to accomplish
established goals and projects.
48. Ability to drive.
Minimum Qualifications
1. Possess a bachelor’s degree in accounting from an accredited college or
university.
2. Minimum of three (3) years of professional work experience in accounting;
a minimum of one (1) year of professional work experience within a
governmental entity is required.
3. Possess a current and valid driver’s license; must be insurable.
4. Ability to be bonded and maintain bonded status.
5. Ability to drive to participate in training and continuing education.
6. Ability to pass a pre-employment background check.
Physical Demands
The work is sedentary. Typically, the employee may sit comfortably to do the work.
Page 41 of 166
6
However, there may be some walking; standing; bending; carrying of light items such as
papers, books, small parts; driving an automobile, etc. No special physical demands are
required to perform the work.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety
precautions typical of such places as offices, meeting and training rooms, libraries, and
residences or commercial vehicles, e.g., use of safe work practices with office equipment,
avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The
work area is adequately lighted, heated, and ventilated.
Page 42 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Accounting Manager
Department: Treasury
FLSA: Exempt Grade: 14S
Safety Sensitive Job: No
Security Sensitive Job: Yes
Job Description Prepared: June 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Treasurer
Subordinate Staff: Accountants
Internal Contacts: All Departments
External Contacts: Retirement Systems of Alabama (RSA); Auditors; Banks and
Financial Institutions; Alabama Department of Revenue
(DOR); Alabama Secretary of State; Alabama Ethics
Commission; Government Finance Officers Association
(GFOA); Internal Revenue Service (IRS)
Job Summary
Under the general supervision of the Treasurer, the employee serves as advanced
professional accountant for the City of Fairhope. The employee assists the Treasurer in
overall financial management of the City. The employee performs a variety of accounting,
auditing, financial reporting, budgeting, and purchasing functions to ensure compliance
with applicable laws, polices, and regulations. This is a highly responsible job where
independent judgement and knowledgeable approaches being essential. This job is
considered security-sensitive and is subject to a pre-employment background check.
Essential Functions
Page 43 of 166
2
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Accounting Functions. The employee is employed as a
professional accountant to perform financial and accounting duties on behalf of
the City of Fairhope.
1. Acts as a point of reference and contact in the absence of the Treasurer.
2. Assists the Treasurer with managing the accounting, budgeting, and
purchasing functions of the city; developing and assisting in the
implementation of the city’s financial policies and procedures; supervises
daily operations to ensure compliance with applicable laws, policies,
standards, and regulations.
3. Supervises, directs, and evaluates assigned staff, processing employee
concerns and problems, directing work, counseling, disciplining, and
completing employee performance appraisals.
4. Reviews and/or approves invoices, general ledger report, check registers,
contracts, budget reports, requisitions, purchase orders, check requests,
and other financial reports and transactions to ensure completeness and
accuracy; reconciles and balances general ledger accounts and funds.
5. Assists Treasurer with the preparation of the annual operating budget;
accumulates data form department directors; organizes data into
comprehensive departmental format for Treasurer and or Mayor.
6. Provides technical assistance to external auditors; provides necessary
financial reports, statements, and documents for the completion of the
city’s annual audit.
7. Collects data for worker’s compensation audit, and any other federal- or
state-mandated surveys or inquiries.
8. Reconciles bank balances to the General Ledger; reconciles accounts to
general ledger balances.
9. Reviews, verifies and records transfers between departments and funds.
10. Assist with monitoring the city-wide budget expenditures and review
collections; assist with developing budget projections.
11. Researches and compiles financial information directed by Treasurer for
Mayor and Council.
12. Assists Treasurer with issuance and retirement of debt including preparation
of information for use by Underwriters and Bond Council for issuance of debt.
13. Performs other related duties as assigned.
ESSENTIAL FUNCTION: Fiscal Reporting and Record Keeping. Generates,
assembles, and analyzes financial data to aid in sound fiscal practices, and comply
with City policies, procedures and guidelines, and adhere to best practices.
1. Assists the Treasurer with reports; provides financial information, data, and
financial recommendations.
2. Provides general ledger account use analysis reports, balance sheets,
Page 44 of 166
3
monthly and year-end financial statement, inventory reports, budget
summaries and grant reports.
3. Develops and generates reports summarizing employee benefits (e.g.,
insurance) workman’s comp and associated costs.
4. Generates and analyzes monthly internal financial statements for all
departments.
5. Reviews monthly financial statements with City personnel, Council and
other interested parties.
6. Develops and analyzes reports regarding taxes; ensures accuracy.
7. Completes all financial statements on behalf of the City; publishes yearly.
8. Serves as a financial resource and source of advice to all departments
within the City.
ESSENTIAL FUNCTION: Departmental Operations. Assists and supports in
efficient and effective operations.
1. Acts as a source of information; responds to citizens and employees’
questions and requests in a timely, courteous, and professional manner.
2. Attends conferences, training sessions, and workshops for professional
development.
3. Attends meetings to obtain information or assist with the conveyance or
dissemination of information.
4. Reviews professional publications and journals to remain current on the
principles and practices of governmental accounting.
5. Maintains files and records of the Treasurer Department.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of federal, state, and municipal laws, statues, ordinances,
regulations, and policies as they apply to finance administration and
accounting statutes and laws.
3. Knowledge of Governmental Accounting and Financial Reporting
Standards, Generally Accepted Accounting Principles and Generally
Accepted Auditing Standards.
4. Knowledge of investment fund management, bond sales, utility accounting,
budgeting, and municipal debt administration.
5. Knowledge of municipal finance administration, cost accounting principles
and practices and investment theory.
6. Knowledge of accounting principles, theories, and methods.
7. Knowledge of budgeting, fund accounting, and financial reporting.
8. Knowledge and understanding of legal terms and contracts.
9. Knowledge of professional accounting functions and automated systems.
10. Knowledge of budget preparation and financial management.
11. Knowledge of principles of management and the ability to apply them.
12. Reading skills to comprehend manuals, directives, procedures, and
Page 45 of 166
4
instructions.
13. Verbal skills to communicate effectively with department heads and the
board. Ability to make presentations.
14. Writing skills to clearly and concisely revise, update, and develop policies,
procedures, produce technical reports, and other technical writing, forms,
and records, and to prepare financial management policies and procedures.
15. Math skills to perform advanced calculations, to prepare/interpret and
develop technical reports, interpret financial documents, and to prepare and
assess data and projections.
16. Public relation skills to work with general public, state, and federal agencies,
and to coordinate with officials.
17. Skills to use computers and specialized software, including spreadsheets.
18. Skills to consider multiple sources, options, opportunities, and implications
regarding impacts on the City prior to making decisions.
19. Ability to effectively communicate in order to provide information, advice,
and assistance.
20. Ability to perform work requiring the highest level of detail and accuracy.
21. Ability to assimilate large amounts of data, related or unrelated, and make
relevant conclusions.
22. Ability to analyze, interpret, and report research findings, recommendations,
and actions on complex financial, governmental, and economic data.
23. Ability to prepare and present accurate and reliable financial and narrative
reports.
24. Ability to process and maintain highly confidential information.
25. Ability to make sound decisions and maintain emotional control and stability
while handling stressful and potentially volatile situations.
26. Ability to work independently and with little or no supervision.
27. Ability to consistently represent City in a positive, professional manner.
28. Ability to coordinate and collaborate work with others to accomplish
established goals and projects.
Minimum Qualifications
1. Possess a bachelor’s degree in accounting from an accredited college or
university.
2. Minimum of five (5) years of professional work experience in accounting; a
minimum of two (2) years of professional work experience within a
governmental entity is required.
3. Possess a current and valid driver’s license; must be insurable.
4. Ability to be bonded and maintain bonded status.
5. Ability to drive to participate in training and continuing education.
6. Ability to pass a pre-employment background check.
Physical Demands
The work is sedentary. Typically, the employee may sit comfortably to do the work.
However, there may be some walking; standing; bending; carrying of light items such as
papers, books, small parts; driving an automobile, etc. No special physical demands are
Page 46 of 166
5
required to perform the work.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety
precautions typical of such places as offices, meeting and training rooms, libraries, and
residences or commercial vehicles, e.g., use of safe work practices with office equipment,
avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The
work area is adequately lighted, heated, and ventilated.
Page 47 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Assistant Lift Station Superintendent
Department: Wastewater
FLSA: Exempt Grade: 14
Safety Sensitive: Yes
Security Sensitive: No
Job Description Prepared: July 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Water & Wastewater Superintendent
Subordinate Staff: Collections System Foremen
Internal Contacts: All Departments; All Employees
External Contacts: General Public;
Job Summary
Under the general supervision of the Water and Wastewater Superintendent, this job
involves assisting the Superintendent in directing and performing technical and
administrative duties in the design, construction, installation, operation, and maintenance
of the lift stations connected with the City’s wastewater collection system. The job involves
the supervision of subordinate Wastewater Collections staff involved with Department
operations and maintenance. Job may involve the performance of tasks and duties
related to Wastewater Department operations. This job involves working with the
Assistant Water and Assistant Wastewater Superintendent to achieve common goals,
assisting with projects and other tasks or duties required to maintain and effectively
operate the City’s water and sewer systems. This job is considered safety -sensitive and
is subject to a pre-employment background check and random drug screens.
Essential Functions
Page 48 of 166
2
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Wastewater System Collections. Employee performs a
wide range of tasks and duties associated with the effective and efficient
operation of the City’s water collection system.
1. Assists the Superintendent in performing a range of administrative and
operational tasks associated with the effective and efficient operation of
the Wastewater Collections Division.
2. May be responsible for directing, designing, and performing technical and
administrative tasks, operating, and maintaining Wastewater Collections
facilities and equipment.
3. Participates in taking wastewater samples and chemically testing collected
samples.
4. Assists in the design of lift station modifications and preparation of
specifications.
5. Performs inspections of lift station buildings, pumps, engines, emergency
generators and related fixtures to ensure the system meets performance
standards.
6. Assists in designing and implementing the preventative maintenance
program for portable pumps, emergency generators, submersible pumps,
station pumps, and other equipment.
7. Coordinates and manages emergency response to critical situations.
8. Assists in developing policies and procedures related to the construction,
operation, and maintenance of the wastewater collections system.
9. Assists in evaluating and developing Wastewater Operations, Department
policies and procedures related to the construction, operation and
maintenance of wastewater distribution and treatment systems.
10. Assists Engineering Department, consulting engineers and others who are
engaged in the planning and design of the wastewater collection system, as
required.
11. Communicates with state and federal regulatory personnel in a professional
and effective manner as needed concerning sanitary sewer overflows.
12. Prepares documents and reports sanitary sewer overflows per Alabama
Department of Environmental Management (ADEM) and City requirements.
13. Stays abreast of the laws, rules and regulations that affect the various
departments and recommends action to ensure compliance.
14. Assists in supervising repairs to equipment, motors, and pumps.
15. Maintains required records and makes reports concerning plant
operations.
16. Orders Department supplies and allocates materials and supplies.
17. Assist in budget preparation and administration of divisional budget
Page 49 of 166
3
18. Checks on customer complaints concerning wastewater. Responds to
public inquiries in a courteous manner; provides information within scope
of his/her knowledge or refers to an employee or higher classification.
19. Reads and interprets drawings, maps, specifications, and other diagrams.
20. Responds to emergency repair calls when needed.
21. Utilizes computer software such as spreadsheets, word processing and
other applications in performing work assignments.
ESSENTIAL FUNCTION: Subordinate Supervision. Employee supervises assigned
Wastewater Department employees.
1. Participates in the interview and selection of new employees; trains and
evaluates all subordinate staff.
2. Makes job assignments for subordinate employees; monitors job
performance and provides oversight and feedback to employees
concerning job performance.
3. Develops and implements measurable performance goals and objectives
that support the strategic plan of the department and complement the
municipal strategic plan.
4. Manages the daily work schedule for subordinate staff and verifies all
scheduled work is being performed at the scheduled time.
5. Coordinates and manages emergency response to critical situations.
6. Performs on-going (informal) and annual (formal) performance appraisals
for subordinates.
7. Reviews and approves leave requests and time off. Reviews attendance
records to monitor for compliance with City’s attendance policy.
8. Administers corrective action and performance improvement plans as
necessary.
NON-ESSENTIAL FUNCTION:
1. Performs other job-related duties as required/assigned; including special
events.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of the City’s geography and locations.
3. Knowledge of the operation, maintenance and repair of wastewater
system pumps, motors, mixers, other associated wastewater infrastructure
equipment.
4. Knowledge of municipal wastewater system design and operation.
5. Knowledge of the basic engineering concepts associated with wastewater
system design and operation.
6. Knowledge of safety rules including accident causation and prevention.
Page 50 of 166
4
7. Communication skills to effectively communicate internally and externally,
both orally and in writing.
8. Verbal skills to effectively communicate with co-workers, supervisors and
the general public.
9. Writing skills to develop professional reports and other materials using
correct English, grammar, punctuation, and spelling.
10. Reading skills to understand and interpret state, federal and City
regulations, procedures and instructions.
11. Math skills to perform basic mathematical calculations.
12. Ability to collect and chemically analyze wastewater samples.
13. Ability to perform supervisory functions.
14. Ability to operate standard office equipment.
15. Ability to prepare all required reports utilizing established procedures and
guidelines.
16. Ability to use computers and office productivity software.
17. Ability to maintain professional attitude.
18. Ability to use a multiline telephone.
19. Ability to deal with all contacts in a courteous and patient manner.
20. Ability to handle upset or irate individuals.
21. Ability to handle dynamic situations in a calm and courteous manner.
22. Ability to prioritize work projects and multi-task.
23. Ability to organize files and work projects.
24. Ability to work with little or no supervision.
25. Ability to manage a wide variety of water and wastewater projects.
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Five (5) years of progressively responsible experience in the daily operation
and maintenance of lift stations and other modern underground utilities to
include supervisory experience.
3. Possess a Class 1C Wastewater Collection License
4. Possess or ability to obtain a Class A Commercial Driver’s License (CDL)
with Tanker endorsement; must be insurable.
Physical Demands
The work requires some physical exertion such as long periods of standing; walking over
rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching,
reaching or similar activities; recurring lifting moderately heavy items such as record
boxes. The work may require specific, but common, physical characteristics and abilities
such as above-average agility and dexterity
Work Environment
Page 51 of 166
5
The work involves moderate risks or discomforts which require special safety precautions,
e.g., working around moving parts, carts, or machines; with contagious diseases or irritant
chemicals, etc. Employees may be required to use protective clothing or gear such as
masks, gowns, coats, boots, goggles, gloves or shields.
Page 52 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Assistant WTTP Manager
Department: Water and Wastewater Department
FLSA: Non-Exempt Grade: 8
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: May 2021
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all-inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Wastewater Treatment Plant Manager
Subordinate Staff: Wastewater Treatment Plant Operator, Wastewater
Treatment Plan Lab Technician
Internal Contacts: Wastewater Treatment Plant staff; Superintendent, Assistant
Superintendent
External Contacts: General Public; Vendors; Contractors
Job Summary
Under the supervision of the WWTP Manager, this employee performs a wide range of
wastewater treatment plant operations and procedures. These work tasks include plant
and equipment maintenance, equipment adjustments (valves and pumps), laboratory
testing, cleaning and maintaining the plant administrative building and other treatment
plant buildings, monitoring plant operations for effective and efficient wastewater
processing. The employee ensures all plant operations are in full compliance with all
applicable local, state, and federal regulations and requirements. The employee monitors
control panels, meters and processing equipment and adjusts when required. The
employee troubleshoots plant equipment to ensure full operational effectiveness.
Employee may handle plant treatment chemicals and operate heavy equipment
Page 53 of 166
2
associated with treatment plant operations. This employee inspects equipment, performs
data entry for inspection reports, laboratory testing, sample collection and testing, building
and grounds maintenance and off-site water testing. Equipment inspections and testing
procedures follow well defined and established guidelines. All laboratory testing follows
strictly defined procedures and guidelines. Typical lab tests include tests for dissolved
oxygen, pH, fecal matter, biochemical oxygen demand and total settleable solids. Some
lab tests are forwarded to outside labs. This job is considered safety-sensitive and is
subject to a pre-employment background check and random drug screens.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Treatment Plant Operations. Performs a wide range of
wastewater treatment plant operations and procedures.
1. Operates equipment utilized in treating collected wastewater.
2. Inspects and maintains wastewater treatment equipment.
3. Performs lab tests associated with wastewater treatment; records and
reports lab test results to appropriate agencies and organizations.
ESSENTIAL FUNCTION: Laboratory Testing. Performs required laboratory tests
and procedures; prepares test reports for state and federal agencies.
1. Collects samples for testing purposes.
2. Performs required/routine tests for all applicable testing requirements or
regulations.
3. Prepares and submits test reports for state and federal monitoring
agencies.
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City geography, road, and street systems.
3. Knowledge of City wastewater treatment procedures and processes.
4. Knowledge of wastewater laboratory testing procedures and requirements.
Page 54 of 166
3
5. Knowledge of equipment utilized in treating collected wastewater, including
equipment maintenance and repair procedures.
6. Knowledge of safety rules including accident causation and prevention.
7. Communication skills to effectively communicate internally and externally,
both orally and in writing.
8. Verbal skills to effectively communicate with co-workers and supervisors.
9. Writing skills to develop professional reports and other materials using
correct English, grammar, punctuation, and spelling.
10. Reading skills to understand and interpret state and City wastewater
treatment procedure manuals and guidelines.
11. Math skills to perform basic mathematical calculations.
12. Ability to operate standard office equipment.
13. Ability to effectively perform all laboratory tests associated with wastewater
treatment at the plant.
14. Ability to safely handle chemicals utilized in lab testing and wastewater
treatment processes.
15. Ability to use computers and office productivity software.
16. Ability to maintain professional attitude.
17. Ability to use a multiline telephone.
18. Ability to deal with all contacts in a courteous and patient manner.
19. Ability to handle dynamic situations in a calm and courteous manner.
20. Ability to prioritize work projects and multi-task.
21. Ability to organize files and work projects.
22. Ability to work with little or no supervision.
23. Ability to drive.
Minimum Qualifications
1. Possess a high school diploma or GED; prefer associate’s degree in
public wastewater treatment.
2. Minimum of five (5) years of experience in wastewater treatment plant
operations and wastewater testing.
3. Possess and maintain a valid Alabama Grade III Wastewater Treatment
Plant Operator Certification.
4. Possess a current and valid driver’s license; must be insurable.
5. Ability to work overtime and non-standard hours when required.
6. Ability to travel to attend professional development workshops and training
programs.
7. Able to pass a pre-employment background check and an initial drug
screen.
Physical Demands
Page 55 of 166
4
The work requires some physical exertion such as long periods of standing; walking over
rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching,
reaching or similar activities; recurring lifting moderately heavy items such as record
boxes. The work may require specific, but common, physical characteristics and abilities
such as above-average agility and dexterity.
Work Environment
The work involves moderate risks or discomforts which require special safety precautions,
e.g., working around moving parts, carts, or machines; with contagious diseases or irritant
chemicals, etc. Employees may be required to use protective clothing or gear such as
masks, gowns, coats, boots, goggles, gloves or shields.
Page 56 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Crew Leader
Department: Horticulture
FLSA: Non-Exempt Grade: 10
Safety Sensitive: Yes
Security Sensitive: Yes
Job Description Prepared:
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Horticulture Supervisor
Subordinate Staff: Assigned Work Crews
Internal Contacts: All Departments; All Employees
External Contacts: General Public; Contractors; Suppliers; Vendors; Utility
Companies
Job Summary
The employee receives assignments from the Horticulture Supervisor and is responsible
for directing assigned crews on their daily work assignments related to landscape,
hardscape, and right-of-way maintenance. Employee performs maintenance inspections
on assigned equipment, notifies supervisor of equipment failures, and may assist with
repairs. Employee performs other routine manual labor as assigned. The employee may
serve as a work crew leader for specific tasks or assigned projects, and may be
responsible for planning, scheduling, assigning personnel, and procuring material to
complete assigned projects. This is a highly experienced and highly skilled job. Employee
assists in training newer employees and serves as the crew leader at work sites. This job
is considered safety-sensitive and is subject to pre-employment background check and
random drug screens.
Essential Functions
Page 57 of 166
2
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Equipment Maintenance. Assists in the general
maintenance of City equipment used in road construction and maintenance.
1. Ensures assigned crew(s) perform pre-work safety inspections of
equipment. Works with supervisor and crews to schedule preventative
maintenance and service needs of all trucks and equipment.
2. Performs minor repairs to assigned equipment
3. Performs daily and monthly safety and maintenance vehicle inspections on
assigned equipment.
4. Reports equipment maintenance status to the supervisor.
ESSENTIAL FUNCTION: Department Operations and Manual Labor. Performs
manual labor tasks following departmental policies and procedures to ensure
proper maintenance and efficient operations of the department.
1. Operates power equipment and hand tools to maintain the City’s property
and ROW.
2. Mows grass and edges around beds and other obstacles.
3. Operates small engine power tools including lawn mowers, chain saws, leaf
vacuums and blowers, pole saws, and weed eaters.
4. Operates a bucket truck and boom truck to support tree trimming.
5. Assists with scheduling the service routes for landscape maintenance
crews to ensure regular coverage of all City areas.
6. Assists with planning the planting schedule for annual and perennial plants
and shrubs in seasonal plant and flower change overs.
7. Detects imperfections in the landscape, whether it be litter, improper grass
mowing, or improper pruning; takes corrective action.
8. Detects and treats fungus or insect growth on flowers and shrubs.
9. Ensures crews prune and trim trees and shrubs as directed, in a manner
approved by the International Society of Arboriculture.
10. Oversees the maintenance and installation of irrigation systems;
troubleshoots operation issues.
11. Inspects grounds to ensure safety of the public and fellow workers; notes
possible safety hazards or causes of injury acts to report/correct issue.
12. Ensures plants do not have dead leaves, flowers, or stalks in beds.
13. Ensures plants are properly watered.
14. Loads and unloads equipment, debris, and material.
15. Drives vehicles to and from job sites.
Page 58 of 166
3
ESSENTIAL FUNCTION: Crew Leader. Employee leads work crews in assigned
projects or work tasks.
1. Receives project assignments from supervisor
2. Instructs and directs laborers and maintenance helpers. Inspects work
assignments, coaches and/or counsels employees.
3. Ensures work crews observe safety standards and maintain a safe work
environment.
4. Assists supervisor with coordinating, planning, scheduling, assigning, and
reviewing work of assigned crew. Makes recommendations for long-term
and short-term department goals
5. Conducts training for new employees in the correct procedures for while
ensuring proper use of safety equipment
6. Supports supervisor in conducting periodic safety briefings for work crews.
NON-ESSENTIAL FUNCTION:
1. Assists with City special events such as placing barricades and barriers.
2. Responds to calls during hurricanes, inclement weather, or other
emergency situations.
3. Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City and department rules, regulations, policies, and
procedures.
2. Knowledge of ornamental grasses, trees, shrubs, and plants.
3. Knowledge of ornamental landscaping methods and techniques.
4. Knowledge of the proper planting techniques for various landscape
materials.
5. Knowledge of soils and plant reactions to proper soil, water levels, light,
chemicals.
6. Knowledge in the application and use of chemical herbicides and pesticides .
7. Knowledge of the City tree and landscape ordinance and how it affects
commercial buildings, private property, and building permits.
8. Knowledge of plant identification.
9. Knowledge of horticulture and irrigation methods and techniques.
10. Knowledge of plant maturity heights and levels of growth .
11. Knowledge of landscape maintenance equipment and tools.
12. Knowledge of traffic control methods and procedures.
13. Knowledge of safety rules including accident causation and prevention.
14. Highly skilled in the operation of equipment assigned to permit maximum
utilization of equipment capability, skill in operation of a wide variety of
heavy equipment, particularly around public services like gas and power.
Page 59 of 166
4
15. Communication skills to effectively communicate internally and externally,
both orally and in writing.
16. Verbal skills to effectively communicate with co-workers, supervisors, the
general public, over the telephone and two-way radio.
17. Leadership skills to serve as crew leader.
18. Writing skills to clearly and neatly complete routine forms records, and notes
using correct English, grammar, punctuation, and spelling.
19. Math skills to perform basic calculations (add, subtract, multiply, divide).
20. Listening skills to understand and follow verbal instructions.
21. Physical skills, strength, and coordination to perform required tasks.
22. Hand/eye coordination skills to operate various machinery, power, and
hand tools (i.e., chainsaw) and make fine adjustments.
23. Ability to direct the activities of crew members as a crew leader.
24. Ability to understand and follow oral and/or written policies, procedures,
and instructions.
25. Ability to acquire and maintain appropriate operator qualifications to
perform all job requirements.
26. Ability to work well with co-workers.
27. Ability to work under little or no supervision.
28. Ability to interact with the public in a calm and courteous manner.
29. Ability to operate heavy equipment.
30. Ability to perform manual labor.
31. Ability to work in all weather conditions.
32. Ability to climb on top of and crawl under various vehicles as required.
33. Ability to use computers and office productivity software.
34. Ability to operate a two-way radio/communication device.
35. Ability to use various power and hand tools.
36. Ability to remain alert when operating vehicles and equipment.
37. Ability to wear personal protective equipment (PPE).
38. Ability to read maps, blueprints, and technical drawings.
39. Ability to drive.
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Minimum of three (3) years’ experience working in landscape, hardscape,
and right-of-way maintenance.
3. Possess a current and valid Alabama Driver’s License; must be insurable.
4. May be required to obtain Class B Commercial Driver's License (CDL) or
ability to obtain this license within six (6) months of hire; must be insurable.
5. Ability to work on-call rotation, overtime, weekends, or emergencies as
needed.
6. Ability to travel throughout City to perform job functions.
7. Ability to pass a pre-employment background check and an initial drug
screen.
Page 60 of 166
5
Physical Demands
The work requires considerable and strenuous physical exertion such as frequent
climbing of tall ladders, lifting heavy objects over 50 lbs., crouching, or crawling in
restricted areas.
Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions, e.g., working at great heights, under extreme weather conditions, or similar
situations where conditions cannot be controlled.
Page 61 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Crew Leader
Department: Streets Maintenance
FLSA: Non-Exempt Grade: 10
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: May 2023
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Streets & Facility Maintenance Supervisor
Subordinate Staff: Assigned Work Crews
Internal Contacts: All City Departments
External Contacts: General Public; Contractors; Suppliers; Vendors; Utility
Companies
Job Summary
The employee receives assignments from the Streets and Facilities Maintenance
Supervisor and is responsible for directing assigned crews on their daily work
assignments related to street and asphalt repair, sidewalk construction and maintenance,
and stormwater drainage system maintenance. Employee performs maintenance
inspections on assigned equipment, notifies supervisor of equipment failures, and may
assist with repairs. Employee performs other routine manual labor as assigned. The
employee may serve as a work crew leader for specific tasks or assigned projects, and
may be responsible for planning, scheduling, assigning personnel, and procuring material
to complete assigned projects. This is a highly experienced and highly skilled job.
Employee assists in training newer employees and serves as the crew leader at work
sites. This job is considered safety-sensitive and is subject to pre-employment
background check and random drug screens.
Page 62 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Equipment Maintenance. Assists in the general
maintenance of City equipment used in road construction and maintenance.
1. Ensures assigned crew(s) perform pre-work safety inspections of
equipment. Works with supervisor and crews to schedule preventative
maintenance and service needs of all trucks and equipment.
2. Performs minor repairs to assigned equipment
3. Performs daily and monthly safety and maintenance vehicle inspections on
assigned equipment.
4. Reports equipment maintenance status to the supervisor.
ESSENTIAL FUNCTION: Department Operations and Manual Labor. Performs
manual labor tasks following departmental policies and procedures to ensure
proper maintenance and efficient operations of the department.
1. Performs road and ROW repair and maintenance activities.
2. Constructs molds and forms to work with concrete.
3. Uses concrete saws and other drills and skill saws.
4. Ensures proper signage is visible during assigned operations.
5. Shovels asphalt, rocks, dirt, and other materials during road repairs
6. Performs flagman duties, as needed, while on road maintenance
ESSENTIAL FUNCTION: Crew Leader. Employee leads work crews in assigned
projects or work tasks.
1. Receives project assignments from supervisor, possibly through
automated work order system.
2. Instructs and directs laborers and other construction/maintenance helpers.
Inspects work assignments, coaches and/or counsels employees.
3. Ensures work crews observe safety standards and maintain a safe work
environment.
4. Assists supervisor with coordinating, planning, scheduling, assigning, and
reviewing work of assigned crew. Makes recommendations for long-term
and short-term department goals
Page 63 of 166
3
5. Conducts training for new employees in the correct procedures for street,
sidewalk, and drainage maintenance and repair, while ensuring proper
use of safety equipment
6. Supports supervisor in conducting periodic safety briefings for work crews.
7. Supports supervisor with line locate services before commencing digging
of trenching operations
8. Assists supervisor in planning projects, and all phases of street and
concrete maintenance
ESSENTIAL FUNCTION: Street Maintenance and Repair Operations (as assigned).
Operates heavy equipment to repair and maintain City streets, and ROW. Utilizes
heavy and specialized equipment to maintain and repair the City drainage system,
including pipes, ditches, and culverts.
1. Oversees maintenance and repair projects of City roads, sidewalks, and
drainage systems
2. Oversees the maintenance and clearing of ROW and drainage . Determines
easement guidelines prior to initiating work. Marks off the work site and
parameters.
3. Maintains and repairs City streets.
4. Repairs potholes in City streets.
5. Installs and repairs curbs.
6. Constructs and repairs sidewalks.
7. Performs standard repairs on roads and drains.
8. Installs and repairs drains and culverts; measures and installs pipes.
9. Uses special equipment to measure grades and slope.
NON-ESSENTIAL FUNCTION:
1. Assists with City special events such as placing barricades and barriers.
2. Responds to calls during hurricanes, inclement weather, or other
emergency situations.
3. Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job; # As assigned)
1. *Knowledge of City and department rules, regulations, policies, and
procedures.
2. Knowledge of City streets, locations, and road and bridge systems.
3. Knowledge of state and federal laws pertaining to public roads, road work,
and operation of equipment on roads and right of ways.
4. Knowledge of a variety of road building materials and methods.
5. Knowledge of basic civil engineering techniques and methods.
Page 64 of 166
4
6. Knowledge of grades and slopes; ability to use special equipment to
measure.
7. Knowledge of concrete work.
8. Knowledge of heavy equipment and power tool maintenance.
9. Extensive knowledge of practices applied in the use of a wide variety of
heavy equipment for various maintenance and construction operations and
utility installation and maintenance.
10. Knowledge of safety rules including accident causation and prevention.
11. Highly skilled in the operation of equipment assigned to permit maximum
utilization of equipment capability, skill in operation of a wide variety of
heavy equipment, particularly around public services like gas and power.
12. Communication skills to effectively communicate internally and externally,
both orally and in writing.
13. Verbal skills to effectively communicate with co-workers, supervisors, the
general public, over the telephone and two-way radio.
14. Leadership skills to serve as crew leader.
15. Reading skills to understand and interpret daily schedule, traffic signs, and
other road signs.
16. Writing skills to clearly and neatly complete routine forms records, and notes
using correct English, grammar, punctuation, and spelling.
17. Math skills to perform basic calculations (add, subtract, multiply, divide).
18. Listening skills to understand and follow verbal instructions.
19. Physical skills, strength, and coordination to perform required tasks.
20. Hand/eye coordination skills to operate various machinery, power, and
hand tools (i.e., chainsaw) and make fine adjustments.
21. Ability to direct the activities of crew members as a crew leader.
22. Ability to understand and follow oral and/or written policies, procedures,
and instructions.
23. Ability to acquire and maintain appropriate operator qualifications to
perform all job requirements.
24. Ability to work well with co-workers.
25. Ability to work under little or no supervision.
26. Ability to interact with the public in a calm and courteous manner.
27. Ability to operate heavy equipment.
28. Ability to perform manual labor.
29. Ability to work in all weather conditions.
30. Ability to climb on top of and crawl under various vehicles as required.
31. Ability to use computers and office productivity software.
32. Ability to operate a two-way radio/communication device.
33. Ability to use various power and hand tools.
34. Ability to remain alert when operating vehicles and equipment.
35. Ability to wear personal protective equipment (PPE).
36. Ability to read maps, blueprints, and technical drawings.
37. Ability to drive.
Minimum Qualifications
Page 65 of 166
5
1. Possess a high school diploma or GED.
2. Minimum of three (3) years experience working in sidewalk construction and
maintenance, working with concrete projects, and street repair and
maintenance.
3. Possess a current and valid Alabama Driver’s License; must be insurable.
4. May be required to obtain Class A Commercial Driver's License (CDL)
5. Ability to work on-call rotation, overtime, weekends, or emergencies as
needed.
6. Ability to travel throughout City to perform job functions.
7. Ability to pass a pre-employment background check and an initial drug
screen.
Physical Demands
The work requires considerable and strenuous physical exertion such as frequent
climbing of tall ladders, lifting heavy objects over 50 lbs., crouching, or crawling in
restricted areas.
Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions, e.g., working at great heights, under extreme weather conditions, or similar
situations where conditions cannot be controlled.
Page 66 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Director of Planning & City Development
Department: Planning
FLSA: Exempt Grade: 16
Safety Sensitive: Yes
Security Sensitive: No
Job Description Prepared: April 2023
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all-inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Mayor
Subordinate Staff: Planning & Zoning Manager, GIS Supervisor, Development
Services Manager, Code Enforcement Officer; Graphical
Information System (GIS) Technician; City Planner; Planning
Technician; Planning Clerk
Internal Contacts: Building, Planning, Water & Wastewater, Electric, Gas,
Public Works, Engineering, Treasury, Elected Officials
External Contacts: General Public
Job Summary
The purpose of the Director of Planning & City Development is to provide leadership and
technical support associated with the City’s community development, urban planning, and
development services in coordination with various City departments, elected officials, and
community stakeholders. The Director of Planning & City Development will serve as the
public face of the planning department and will lead the strategic implementation of
planning and community engagement processes. The position will focus on the
economic, environmental, and budgetary impacts of new commercial or residential
development, and improvements to various developments, impacts of new and existing
utility infrastructure, and transportation infrastructure. This job is considered safety-
Page 67 of 166
2
sensitive and is subject to a pre-employment background check and random drug
screens.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of reasonable accommodation.
ESSENTIAL FUNCTION: Supervision and Management. Manages and oversees the
daily operations and functions of the Department. Provides guidance and direction
to department staff.
1. Serves as the department head for the Planning Department.
2. Supervises assigned employees.
3. Assigns, monitors, and coordinates work assignments.
4. Determines work procedures, prepares work schedules to expedite
workflow.
5. Trains, evaluates, and disciplines employees; maintains current
professional knowledge and required credentials.
6. Collaborates with the Mayor, Council, and other departments, as
necessary.
7. Oversees the maintenance of files, documents, records, and reports related
to the planning and developmental services functions.
8. Ensures assigned areas of responsibility are performed within budget;
performs cost control activities; monitors revenues and expenditures in
assigned area to ensure sound fiscal control.
9. Prepares and administers annual budget requests.
10. Ensures effective and efficient use of budgeted funds, personnel, materials,
facilities, and time.
11. Assembles documents and reports; distributes as appropriate.
12. Establishes, maintains, and updates processes and procedures for the
Department.
13. Ensures accuracy and timeliness of all work performed by Departmental
employees.
14. Considers and approves schedules and leave for all assigned employees.
15. Ensures accuracy of timecards and time sheets for all assigned employees.
16. Ensures employees have appropriate tools and resources necessary to
perform their jobs.
17. Conducts performance appraisals on assigned employees.
18. Works with the Human Resources (HR) Director in taking all personnel
actions.
19. Coordinates all searches, interviews, and hires through the HR Department.
Page 68 of 166
3
20. Interviews and selects prospective job applicants for vacant jobs; consults
and coordinates with the HR Department and the Mayor.
21. Administers discipline as needed; follows designated City-approved
personnel policies and procedures for disciplinary actions.
22. Ensures confidentiality as determined and appropriate.
23. Represents the department and City in a consistently professional and
positive manner.
ESSENTIAL FUNCTION: Departmental Operations. Employee performs a variety of
duties covering the full spectrum of planning services and activities.
1. Provides leadership and direction in the development of short- and long-
range plans.
2. Gathers, interprets, and prepares data for studies, reports, and
recommendations.
3. Coordinates Department activities with other departments and agencies as
needed.
4. Provides professional planning and land use advice to supervisor and other
officials.
5. Delivers presentations to City Council, boards, commissions, civic groups,
and the general public.
6. Communicates official plans, policies, and procedures to staff and the
general public.
7. Studies and standardizes procedures to improve efficiency and
effectiveness of operations.
8. Evaluates environmental information (including floodplain regulations) and
recommends mitigation measures to reduce adverse impacts of
development.
9. Develops and maintains a database of information for planning purposes.
10. Prepares a variety of studies, reports, and related information for decision-
making purposes.
11. Analyzes community needs and develops programs to meet these needs in
accordance with established City policies and available resources.
12. Oversees the development and implementation of growth management,
land use, economic development, utility, housing, transportation, park and
open space, facilities, solid waste or other plans and codes to meet the
City's needs and any inter-governmental agreements or requirements.
13. Oversees the evaluation of land use proposals for conformity to established
plans and ordinances; evaluates land use proposals to ensure compliance
with applicable City, state, or federal laws.
14. Ensures the maintenance of accurate and complete records of department
activities and of records relating to licenses, permits, maps, blueprints,
overlay, and sketches pertinent to urban planning and development
programs and projects.
15. Provides staff support to the Planning Commission, and Board of
Adjustment and Appeals.
Page 69 of 166
4
16. Responds to local citizens inquiring about City planning and zoning
regulations and ordinances; resolves complex disputes between planners
and applicants, as required.
17. Meets and confers with groups and organizations concerning planning and
development services.
18. Attends professional development workshops and conferences to keep
abreast of trends and developments in the field of municipal planning.
19. Serves as technical and professional advisor to the City Council, Planning
Commission and other commissions and committees, as required by the
Mayor, regarding matters pertaining to planning and zoning.
20. Prepares recommended changes to planning and zoning regulations and
subsequent revisions for approval by the Planning Commission.
21. Monitors compliance with zoning and subdivision ordinances; maintains
official maps, records and files related to areas of responsibility.
22. Oversees code enforcement activities.
ESSENTIAL FUNCTION: Coordinate preparation and planning of additions and
improvements to commercial and residential developments and utility
infrastructure.
1. Confers with the Mayor on community planning and development; coordinates with
City officials and other departments and agencies on new or proposed public and
private projects and partnership developments including industrial developments.
2. Serves as technical advisor to the Mayor regarding City planning, development
services such as utilities, engineering and public works as they relate to planning,
zoning, and land use.
3. Coordinates and reviews all City planning and development services activities;
works with City departments and external contacts to develop and manage short-
and long-term City goals, objectives, policies, and procedures. Recommends
projects and programs to be considered for action.
4. Maintains a comprehensive knowledge of City building and zoning codes and
related laws and ordinances. Maintains a comprehensive knowledge of code, law,
and ordinance interpretation in order to address enforcement or compliance issues
5. Recommends best practices related to land use and development services.
Oversees planning including development of new and amendments to current
zoning regulations and impacts of projects.
6. Coordinates and participates in the development and implementation of goals,
objectives, policies, and priorities with various utility department programs. Works
closely with utility superintendents, City Engineer, and the Mayor to oversee
strategic development of department work plans, allocation of resources, and
identification of priorities within the utilities departments to ensure efficient
processes as they relate to planning, zoning, and land use.
7. Maintains thorough knowledge of the principles and practices of urban planning.
8. Plans, organizes, and reviews all urban planning and development services
activities, including new development and capital improvement projects. Advises
Page 70 of 166
5
internal and external stakeholders as to the environmental impact on various public
utilities of new development and capital improvement projects.
9. Negotiates contractual agreements relating to community development between
the City, community stakeholders, private developers, and various local, state, and
federal agencies.
10. Researches eligible grant-funded projects, and confers with the Grants
Coordinator, Treasurer, and City Council to determine need, interest, and buy-in
for various improvements to be made within the community.
11.Sign off on _____ agreements
12. Monitors regulatory and legislative matters affecting urban planning and
development services in coordination with other agencies. Coordinates legislative
actions with City Council, and state and federal legislative delegation.
13. Provides technical assistance and advice to various economic development
agencies, organizations, and authorities. Represents the Mayor and City at public
meetings with industrial prospects, private developers, and state and federal
officials.
14. Serves as technical advisor to the City Planning Commission, and other various
groups regarding planning and growth in the City.
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
•Knowledge of the principles and practices of community development and urban
planning.
•Knowledge of laws and ordinances affecting community planning and
development, and the principles and practices of public administration.
•Knowledge of the political, social, and economic implications of planning.
•Knowledge of the principles and practices of engineering as they apply to utility
construction and maintenance, infrastructure and monitoring of development
services.
•Knowledge of budgetary procedures for a public organization.
•Knowledge of legislative procedures for a public organization.
•Skill in technical computer applications such as CAD, GIS, Sketchup, and
Photoshop.
•Skill in Adobe Suite and Office Suite.
•Ability to coordinate the compilation of technical and statistical information and the
preparation of complex reports.
•Ability to read and interpret City building and zoning codes and related laws and
ordinances.
•Ability to understand building construction and infrastructure plans and,
specifications for buildings and infrastructure of any complexity.
Page 71 of 166
6
•Ability to apply principles of influence systems such as motivation, incentive, and
leadership, and to exercise independent judgement to apply facts and principles
for developing approaches and techniques to resolve problems.
•Ability to exercise judgement, decisiveness, and creativity in situations involving
broader aspects of organization programs and operations, moderately unstable
situations, or the direction, control, and planning of an entire program or set of
programs.
•Ability to communicate, both orally and in writing.
Minimum Qualifications
1. Bachelor’s degree in Urban Planning, Construction Management, Landscape
Architecture, Public Administration, Environmental Science, Engineering,
Business Administration, or related field;
2. 10 years of managerial experience in urban planning and development, code
inspection and enforcement, program management, public administration,
economic development, utilities coordination;
3. Or any equivalent combination of education, training, and experience which
provides the requisite knowledge, skills, and abilities to perform this job.
4. Valid driver’s license and ability to be insurable by the City’s liability insurance
carrier.
Physical Demands
The work is sedentary work which requires exerting up to 10 pounds of force. Work
requires the ability to exert light physical effort which may involve some lifting, carrying,
pushing, and/or pulling of objects and materials of light weight. Tasks may involve
extended periods of time at a keyboard or workstation. Some tasks require the ability to
perceive and discriminate sounds, depth, texture, and visual cues or signals. Some tasks
require the ability to communicate orally.
Work Environment
Work is performed in office and outdoor environments. Performance of essential
functions may require exposure to adverse environmental conditions, such as dirt, dust,
pollen, odors, wetness, humidity, rain, fumes, temperature, and noise extremes, or
traffic hazards.
Page 72 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Gas Construction Crew Leader
Department: Gas Department
FLSA: Non-Exempt Grade: 10
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: March 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Gas Construction Supervisor
Subordinate Staff: Gas Construction Technician I, Gas Construction Technician
II, Gas Construction Technician III
Internal Contacts: Gas Department; Water and Wastewater Department; Electric
Department, Public Works
External Contacts: General Public; Gas Customers; Contractors, Plumbers
Job Summary
Under the supervision of the Gas Construction Supervisor, this employee installs and maintains
various sizes of gas lines, performs locates, repairs gas leaks, and performs plastic PE
(polyethylene) welding/fusion tasks associated with gas line installation and maintenance. This
employee must have the ability to operate various types of heavy equipment at a high level using
advanced skills in the completion of highly complex and difficult excavation on properties, rights-
of-way (ROW), and around other City utilities. The employee must be able to operate additional
power tools required to complete a job. This employee will receive daily assignments from the
assigned supervisor and is expected to perform under established procedures with final
inspection of completed work. They will perform various types of maintenance inspections on
assigned equipment, notify supervisor of equipment failures, and may assist with repairs. This job
involves providing leadership and training for gas work crews in the performance of specific tasks
Page 73 of 166
2
or job assignments. This job is considered safety-sensitive and is subject to a pre-employment
background check and random drug screenings.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Crew Leadership. Employee provides leadership and
training for Gas Department work crews in the performance of a range of tasks and
duties.
1. Serves as work crew leader for Gas Department employees involved in the
performance of specific assignments or tasks.
2. Creates job assignments for work crew members and monitors job performance.
3. Regularly focuses on the training of subordinates with an emphasis on safety at all
times.
4. Reports job and task accomplishments to Gas Superintendent; notes any job
performance problems to the Superintendent.
ESSENTIAL FUNCTION: Scheduling. Employee is responsible for the scheduling
of workflow and the timeline of production.
1. Schedules, coordinates, and communicates clearly to supervisors and crew
members daily assigned tasks.
2. Documents all work performed in a detailed manner.
ESSENTIAL FUNCTION: Line Installation and maintenance. Install various sizes of
gas lines within the department’s service area according to company procedures.
1. Installs high- and low-pressure residential and commercial gas lines under the
direction of the Crew Leader.
2. Ensures that line installations have been properly performed through work
inspections under the direction of the Crew Leader.
3. Operates equipment used to install and maintain gas service lines.
4. Installs gas main distribution lines under the direction of the Crew Leader.
ESSENTIAL FUNCTION: Valve Maintenance. Inspects and maintains gas service
line valves within the service area.
1. Consults Gas Superiors for unusual or unconventional valve problems.
Page 74 of 166
3
2. Performs valve maintenance and preventative methods according to company
procedures.
ESSENTIAL FUNCTION: Meter Setting. Sets residential and commercial gas service
meters throughout the service area.
1. Installs residential and commercial gas service meters for homes and businesses
within the service area.
2. Ensures newly installed meters are operating effectively following installation.
ESSENTIAL FUNCTION: High Pressure Stations. Installs and maintains high
pressure gas regulatory stations within the service area under the supervision of
Crew Leader.
1. Installs high pressure gas regulatory stations utilizes the most current operational
station features according to company procedures.
2. Performs preventive maintenance for existing high-pressure regulatory stations.
ESSENTIAL FUNCTION: Performs Welding and Other Procedures Used to Install
Gas Lines. Installs gas service lines throughout the service area for residential and
commercial customers.
1. Install gas lines (main and service lines) within the Gas Department service area.
2. Plots or lays out gas line service plans for new developments.
3. Landscapes gas line installation site and areas following project completion.
4. Performs skilled welding and fusion tasks associated with gas line installation and
construction.
5. Observes all established safety regulations and precautions when installing gas
lines and welding.
6.
ESSENTIAL FUNCTION: Equipment Operation. Operates equipment utilized in
installing gas service lines.
1. Operates equipment such as trucks, trenchers and backhoes used to install gas
service lines.
2. Monitors all equipment for needed repairs or maintenance.
Page 75 of 166
4
ESSENTIAL FUNCTION: Line Patrol. Regularly patrols gas service and main lines
within the service area to identify problems.
1. Performs regular gas line patrols along streets, highways, utility right of ways and
new construction sites to identify line problems.
2. Informs higher management of identified problem areas to make needed repairs.
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned, including special events.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City geography, roads, streets, and gas service system.
3. Knowledge of leadership skills to serve as crew leader.
4. Knowledge of grades and slopes; ability to use special equipment to
measure.
5. Knowledge of heavy equipment and power tool maintenance.
6. Knowledge of practices applied in the use of a wide variety of heavy
equipment for various maintenance and construction operations and utility
installation and maintenance.
7. Knowledge of underground gas line installation procedures and practices.
8. Knowledge of safety rules including accident causation and prevention.
9. Skilled in the operation of equipment assigned, particularly around public
services like gas and power.
10. Ability to train subordinates efficiently and safely.
11. Ability to use strong critical thinking, problem solving and multi-tasking skills.
12. Ability to effectively communicate with co-workers, supervisors, or the public
by means of telephone, radio, email etc.
13. Ability to effectively communicate internally, both orally and in writing.
14. Ability to attend training programs or workshops.
15. Ability to perform basic calculations (add, subtract, multiply, divide).
16. Ability to acquire and maintain appropriate operator qualifications to perform
all job requirements.
17. Ability to perform skilled PPE (polyethylene) welding/fusion operations
according to company procedures.
18. Ability to maintain professional attitude.
19. Ability to travel throughout City to perform job functions.
20. Ability to use devices for documentation, communication, and development.
21. Ability to deal with all contacts in a courteous and patient manner.
22. Ability to work under no supervision.
23. Ability to work well with co-workers.
24. Ability to climb in and out of holes or confined spaces.
Page 76 of 166
5
25. Ability to perform gas leak investigations without supervision.
26. Ability to perform daily equipment and tool inspections to ensure care,
proper maintenance, and safety.
27. Ability to work in all weather conditions.
28. Ability to use computers and office productivity software.
29. Ability to use various power and hand tools.
30. Ability to remain alert when operating vehicles and equipment.
31. Ability to wear personal protective equipment (PPE).
32. Ability to read maps, blueprints, and technical drawings.
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Possess a current Class A Commercial Driver’s License (CDL), and be
insurable.
3. Minimum of four (4) years of experience in the natural gas industry.
4. Ability to work on-call rotation, overtime, weekends, or emergencies as
needed.
5. Progressive work experience in leadership roles in the Natural Gas Industry.
6. Ability to pass a pre-employment background check and an initial drug
screen.
Physical Demands
The work requires considerable and strenuous physical exertion such as the usage of
hand digging equipment, working outdoors daily in the elements, climbing tall ladders,
lifting heavy objects over 50 lbs., crouching, or crawling in confined spaces.
Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions such as working under extreme weather conditions, gaseous atmospheres,
or similar situations where conditions cannot be controlled.
Page 77 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Gas Construction Technician I
Department: Gas Department
FLSA: Non-Exempt Grade: 5
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: March 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Gas Crew Leader, Gas Supervisors
Subordinate Staff: None
Internal Contacts: Gas Department; Water and Wastewater Department;
Electric Department, Public Works
External Contacts: General Public; Contractors
Job Summary
Under the daily supervision of the Gas Crew Leader, this employee repairs gas lines, digs
gas service line trenches and installs gas services to homes and businesses within the
service area. This is an entry-level position in which the employee will work under the
close direction of their Crew Leader and Construction Supervisor. The employee may be
required to perform such tasks such as, but not limited to: Operating equipment utilized
in gas line installation and repair, responding to emergency or hazardous situations,
responding to information requests or general questions from the public. This job is
considered safety-sensitive and is subject to a pre-employment background check and
random drug screenings.
Page 78 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of reasonable accommodation.
ESSENTIAL FUNCTION: Line Repair. Repairs gas as part of gas line service crews.
As a Technician I, works under close direction of the Crew Leader.
1. Repairs gas line leaks or other problems.
2. Ensures line repairs have been properly performed through work
inspections.
ESSENTIAL FUNCTION: Line Installation and maintenance. Install various sizes of
gas lines within the department’s service area according to company procedures.
1. Installs residential and commercial gas services.
2. Ensures that line installations have been properly performed through work
inspections.
3. Installs gas main distribution lines.
ESSENTIAL FUNCTION: Line Trenching. Opens gas service line trenches utilizing
ditching methods such as shovels or various types of mechanized equipment.
1. Uses ditching equipment to open service line or gas main trenches for
installation of new gas lines.
2. Ensures new service or main trenches are properly dug and backfilled.
ESSENTIAL FUNCTION: Emergency Response. Responds to gas system
emergencies as part of designated emergency response team.
1. Responds to gas system emergencies as part of a designated emergency
response team.
2. Serves in a supporting and assisting role for emergency response team
members.
ESSENTIAL FUNCTION: Public Relations. Responds to questions or information
requests from the public when on job sites.
1. Responds to all public requests for information or assistance and refers
these requests to the proper sources in a professional and courteous
manner.
Page 79 of 166
3
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned, including
special events.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of service area geography, street, and road systems.
3. *Knowledge of municipal gas service systems and operations.
4. *Knowledge of gas line repair and installation techniques and procedures.
5. Ability to effectively communicate with co-workers and supervisors.
6. Ability to prepare reports using correct English, grammar, punctuation, and
spelling.
7. Ability to understand verbal supervisory instructions.
8. Ability to effectively communicate internally, both orally and in writing.
9. Ability to attend training programs or obtain additional certifications for
professional development, whether through travel or local.
10. Ability to perform basic calculations (add, subtract, multiply, divide).
11. Ability to use basic hand tools required to complete job tasks.
12. Ability to use devices such as tablets, computers, phones.
13. Ability to work overtime, weekends and respond to emergency calls.
14. Ability to operate a vehicle and respond when called upon in a timely
manner.
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Possess a current driver license; must be insurable.
3. Ability to pass a pre-employment background check and an initial drug
screen.
Physical Demands
This work requires considerable and strenuous physical exertion such as frequent usage
of hand digging equipment, working outdoors daily in the elements, climbing of tall
ladders, lifting heavy objects over 50 lbs., crouching, or crawling in confined spaces.
Work Environment
Page 80 of 166
4
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions such as working under extreme weather conditions, gaseous atmospheres,
or situations where conditions cannot be controlled.
Page 81 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Gas Construction Technician II
Department: Gas Department
FLSA: Non-Exempt Grade: 6
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: March 2024
1. Note: Statements included in this description are intended to reflect in general the
duties and responsibilities of this job and are not to be interpreted as being all-
inclusive. The employee may be assigned other duties that are not specifically
included.
Relationships
Reports to: Gas Crew Leader, Gas Supervisors
Subordinate Staff: None
Internal Contacts: Gas Department; Water and Wastewater Department; Electric
Department, Public Works
External Contacts: General Public; Gas Customers; Contractors
Job Summary
Under the daily supervision of the Gas Crew Leader, this employee installs and maintains
various sizes of gas lines, performs locates, repairs gas leaks, and performs plastic PE
(polyethylene) welding/fusion tasks associated with gas line installation and maintenance.
This is an entry-level position in which the employee will work under the close direction
of their Crew Leader and Construction Supervisor. This employee has the ability to
operate heavy equipment associated with gas line installation and maintenance as
needed. This employee responds to emergency or hazardous situations such as blowing
gas lines and leaks when required under direct supervision. This job is considered safety-
sensitive and is subject to a pre-employment background check and random drug
screenings.
Page 82 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of reasonable accommodation.
ESSENTIAL FUNCTION: Line Installation and maintenance. Install various sizes of
gas lines within the department’s service area according to company procedures.
1. Installs high and low pressure residential and commercial gas lines.
2. Ensures that line installations have been properly performed through work
inspections.
3. Operates equipment used to install and maintain gas service lines.
4. Installs gas main distribution lines.
ESSENTIAL FUNCTION: Valve Maintenance. Inspects and maintains gas service
line valves within the service area.
1. Consults Gas Superiors for unusual or unconventional valve problems.
ESSENTIAL FUNCTION: Meter Setting. Sets residential and commercial gas service
meters throughout the service area.
1. Installs residential and commercial gas service meters for homes and
businesses within the service area.
2. Ensures newly installed meters are operating effectively following
installation.
ESSENTIAL FUNCTION: High Pressure Stations. Installs and maintains high
pressure gas regulatory stations within the service area under the supervision of
Crew Leader.
1. Installs high pressure gas regulatory stations utilizes the most current
operational station features according to company procedures.
2. Performs preventive maintenance for existing high-pressure regulatory
stations.
Page 83 of 166
3
ESSENTIAL FUNCTION: Line Patrol. Regularly patrols gas service and main lines
within the service area to identify problems.
1. Performs regular gas line patrols along streets, highways, utility right of
ways and new construction sites to identify line problems.
2. Informs higher management of identified problem areas to make needed
repairs.
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned, including
special events.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of service area geography, street, and road systems.
3. Knowledge of municipal gas service systems and operations.
4. Knowledge of modern cathodic protection systems to prevent line corrosion.
5. Knowledge and ability to operate heavy equipment used in gas pipeline
installation and maintenance.
6. Knowledge and ability to perform gas pipe fusions according to company
procedures.
7. Ability to provide clear documentation of daily work activities.
8. Ability to attend training programs or obtain additional certifications for
professional development, whether through travel or local.
9. Ability to understand and apply verbal supervisory instructions.
10. Ability to perform basic calculations (add, subtract, multiply, divide).
11. Ability to apply problem solving techniques and use critical thinking skills.
12. Ability to remain safety minded at all times.
13. Ability to use a wide range of power tools safely.
14. Ability to use line locate equipment to pinpoint underground pipelines.
15. Ability to effectively communicate with co-workers, supervisors, and the
public.
16. Ability to perform traffic control duties when asked.
17. Ability to acquire and maintain appropriate operator qualifications to perform
all job requirements.
18. Ability to use devices such as phones, tablets, computers, and office
productivity software.
19. Ability to set and maintain residential and commercial gas service meters.
20. Ability to deal with all contacts in a courteous and patient manner.
21. Ability to prioritize work projects and multi-task.
22. Ability to work with little or no supervision.
23. Ability to perform gas leak investigations under supervision.
Page 84 of 166
4
24. Ability to perform daily equipment and tool inspections to ensure care,
proper maintenance, and safety.
25. Ability to work after hours, respond to emergencies, perform on-call duties,
or come in at a moment’s notice when called.
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Possess a current driver license; must be insurable.
3. Minimum of one (1) year of experience in municipal gas system operations.
4. Ability to pass a pre-employment background check and an initial drug
screen.
5. May be required to obtain a Commercial Drivers’ License (CDL) Class A.
Physical Demands
The work requires considerable and strenuous physical exertion such as the usage of
hand digging equipment, working outdoors daily in the elements, climbing tall ladders,
lifting heavy objects over 50 lbs., crouching, or crawling in confined spaces.
Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions such as working under extreme weather conditions, gaseous atmospheres,
or similar situations where conditions cannot be controlled.
Page 85 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Gas Construction Technician III
Department: Gas Department
FLSA: Non-Exempt Grade: 8
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: March 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Gas Crew Leader, Gas Supervisors
Subordinate Staff: None
Internal Contacts: Gas Department; Water and Wastewater Department;
Electric Department, Public Works
External Contacts: General Public; Gas Customers; Contractors
Job Summary
Under the daily supervision of the Crew Leader and Construction Supervisor , the
employee installs and maintains various sizes of gas lines, performs locates, repairs gas
leaks, and performs plastic PE (polyethylene) welding/fusion tasks associated with gas
line installation and maintenance. This employee must have the ability to operate various
types of heavy equipment using advanced skills in the completion of highly complex and
difficult excavation on properties, rights-of-way (ROW), and around other City utilities.
The employee must be able to operate additional power tools required to complete a job.
This employee will receive daily assignments from the assigned supervisor and is
expected to perform under established procedures with final inspection of completed
work. They will perform various types of maintenance inspections on assigned equipment,
notify supervisor of equipment failures, and may assist with repairs. The employee may
serve as a work crew leader for specific tasks or assigned projects when necessary and
Page 86 of 166
2
closely assists the Crew Leader on assigned tasks daily. This is a highly experienced,
highly skilled job with the responsibility of subordinates and their training needs. This job
is considered safety-sensitive and is subject to pre-employment background check and
random drug screens.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of reasonable accommodation.
ESSENTIAL FUNCTION: Line Installation and maintenance. Install various sizes of
gas lines within the department’s service area according to company procedures.
1. Installs high and low pressure residential and commercial gas lines.
2. Ensures that line installations have been properly performed through work
inspections.
3. Operates equipment used to install and maintain gas service lines.
4. Installs gas main distribution lines.
ESSENTIAL FUNCTION: Valve Maintenance. Inspects and maintains gas service
line valves within the service area.
1. Consults Gas Superiors for unusual or unconventional valve problems.
ESSENTIAL FUNCTION: Meter Setting. Sets residential and commercial gas service
meters throughout the service area.
1. Installs residential and commercial gas service meters for homes and
businesses within the service area.
2. Ensures newly installed meters are operating effectively following
installation.
ESSENTIAL FUNCTION: High Pressure Stations. Installs and maintains high
pressure gas regulatory stations within the service area under the supervision of
Crew Leader.
1. Installs high pressure gas regulatory stations utilizes the most current
operational station features according to company procedures.
Page 87 of 166
3
2. Performs preventive maintenance for existing high -pressure regulatory
stations.
ESSENTIAL FUNCTION: Line Patrol. Regularly patrols gas service and main lines
within the service area to identify problems.
1. Performs regular gas line patrols along streets, highways, utility right of
ways and new construction sites to identify line problems.
2. Informs higher management of identified problem areas in order to make
needed repairs.
ESSENTIAL FUNCTION: Equipment Operation. Operates equipment to accomplish
a full range of assignments and tasks, including the most complex projects.
1. Receives daily tasks and assignments from supervisor.
2. Drives and operates equipment for gas department or division.
3. Operates heavy equipment on job sites, such as, but not limited to:
backhoe, track hoe, excavator, trenchers, plow tractors, front-end loader,
skid steer, bulldozer, and dump truck.
4. Monitors gauges and other indicators during equipment operation for non -
standard conditions.
5. Operates heavy equipment around dange rous gas, power, water lines and
other utilities.
6. Wears safety equipment and clothing (PPE) according to company
procedures, to protect self and others from bodily or property damage.
7. Follows plans and instructions regarding projects.
8. Maintains a log of daily activities.
9. Completes assignments within specified time frames.
10. Trains others on tasks and equipment when time and conditions are
appropriate.
ESSENTIAL FUNCTION: Equipment Maintenance. Assists in the general
maintenance of City equipment used in road construction and maintenance.
1. Performs pre-work safety inspections of equipment.
2. Performs daily and monthly safety and maintenance vehicle inspections on
assigned equipment.
3. Performs preventative maintenance on assigned equipment.
4. Ensures assigned equipment is properly fueled.
5. Reports equipment maintenance status to the supervisor.
6. Performs work or may assist other repairmen with minor mechanical
repairs.
Page 88 of 166
4
ESSENTIAL FUNCTION: Department Operations and Manual Labor. Performs
manual labor tasks following departmental policies and procedures to ensure
proper maintenance and efficient operations of the department.
1. Maintains a daily log of activities.
2. Uses a wide range of power tools to complete job tasks such as, concrete
saws, chain saws, drills, weed eaters etc.
3. Clears roads of fallen trees, limbs, and other items following storms or
emergencies.
4. Ensures proper signage is visible during assigned operations.
5. Uses hand tools such as saws, hammers, and shovels.
6. Shovels asphalt, rocks, dirt, and other materials during road repairs and
landscape work.
7. Performs flagman duties, as needed, while on road maintenance or
horticulture jobs.
ESSENTIAL FUNCTION: Crew Leader. Employee may lead work crews in
assigned projects or work tasks when needed in the absence of Crew Leader.
1. Receives project assignments from supervisor.
3. Instructs and directs laborers and other construction/maintenance helpers.
4. Ensures work crews observe safety standards and maintain a safe work
environment.
5. Oversees the maintenance and repair of equipment, and tools assigned.
6. Maintains activity log accounting for time and materials of a project.
NON-ESSENTIAL FUNCTION:
1. Assists with City special events such as placing barricades and barriers.
2. Responds to calls during hurricanes, inclement weather, or other
emergency situations.
3. Performs other job-related duties as required or assigned, including special
events.
Knowledge, Skills and Abilities
(* Can be acquired on the job; # As assigned)
1. *Knowledge of City and department rules, regulations, policies, and
procedures.
2. Knowledge of City streets, locations, and road and bridge systems.
3. Knowledge of state and federal laws pertaining to public roads, road work,
and operation of equipment on roads and right of ways.
4. Knowledge of grades and slopes; ability to use special equipment to
measure.
Page 89 of 166
5
5. Knowledge of heavy equipment and power tool maintenance.
6. Knowledge of practices applied in the use of a wide variety of heavy
equipment for various maintenance and construction operations and utility
installation and maintenance.
7. Knowledge of underground gas line installation procedures and practices.
8. Knowledge of safety rules including accident causation and prevention.
9. Ability to operate equipment assigned to permit maximum utilization of
equipment capability, skilled in operation of a wide variety of heavy
equipment, particularly around public services like gas and power.
10. Ability to effectively communicate internally and externally, both orally and
in writing, including grammar, punctuation, and spelling.
11. Ability to use all forms of communication, including telephone, radio, email,
etc.
12. Ability to travel throughout City to perform job functions.
13. Ability to understand and interpret daily schedule, traffic signs, and other
road signs.
14. Ability to perform basic math calculations (add, subtract, multiply, divide).
15. Ability to operate various machinery and tools.
16. Ability to understand and follow verbal instructions.
17. Ability to understand and follow oral and/or written policies, procedures,
and instructions.
18. Ability to attend training programs or obtain additional certifications for
professional development, whether through travel or local.
19. Ability to acquire and maintain appropriate operator qualifications to
perform all job requirements.
20. Ability to work well with co-workers.
21. Ability to work under little or no supervision.
22. Ability to interact with the public in a calm and courteous manner.
23. Ability to work in all weather conditions.
24. Ability to use computers and office productivity software.
25. Ability to use technical devices for documentation and communication.
26. Ability to use various power and hand tools.
27. Ability to remain alert when operating vehicles and equipment.
28. Ability to wear personal protective equipment (PPE).
29. Ability to read maps, blueprints, and technical drawings.
30. Ability to perform gas leak investigations without supervision.
31. Ability to perform daily equipment and tool inspections to ensure care,
proper maintenance, and safety.
32. Ability to work after hours, respond to emergencies, perform on-call duties,
or come in at a moment’s notice when called.
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Minimum of three (3) years of work experience in the field.
Page 90 of 166
6
3. Possess a current and valid Class A Commercial Driver’s License (CDL);
must be insurable.
4. Ability to pass a pre-employment background check and an initial drug
screen.
Physical Demands
The work requires considerable and strenuous physical exertion such as the usage of
hand digging equipment, working outdoors daily in the elements, climbing tall ladders,
lifting heavy objects over 50 lbs., crouching, or crawling in and out of confined spaces.
Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions such as working under extreme weather conditions, gaseous atmospheres,
or similar situations where conditions cannot be controlled.
Page 91 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Gas Inspector
Department: Gas Department
FLSA: Non-Exempt Grade: 8
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: March 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Gas Construction Supervisor, Other Gas Supervisors
Subordinate Staff: None
Internal Contacts: Gas Department; Water and Wastewater Department; Electric
Department, Public Works, Building Department; Planning
Department; Geographic Information Systems (GIS)
External Contacts: General Public; Businesses; Plumbers; Contractors
Job Summary
Under the daily supervision of the Gas Construction Supervisor, this employee performs
gas service inspections for residential and commercial customers in the service area. The
employee inspects residential and commercial gas service meter installations, ensures
service truck is completely stocked and responds to gas service emerge ncy calls.
Prepares service inspection reports for leaks or other problems. Operates equipment
associated with gas line and gas meter service installation and inspection. This job is
considered safety-sensitive is subject to a pre-employment background check and
random drug screenings.
Page 92 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Gas Line and Meter Inspection. Inspects commercial and
residential gas lines and meters for proper operation; ensures lines and meters are
fully safe for service.
1. Inspects gas lines and meters to determine all installation or service procedures
have been followed and that lines and meters are safe to operate.
2. Ensures all gas lines and meters installed conform to established regulations or
codes.
ESSENTIAL FUNCTION: Meter Setting. Sets residential and commercial gas service
meters throughout the service area.
1. Installs residential and commercial gas service meters for homes and businesses
within the service area.
2. Ensures newly installed meters are operating effectively following installation.
ESSENTIAL FUNCTION: Emergency Response. Regularly responds to
emergencies during normal working hours.
1. Serves as the on-call point of contact during scheduled working hours.
2. Responds to various types calls such as but not limited to the following: leaks, line
breaks and smell concerns on an as needed basic while performing scheduled
tasks.
3. Must be able to manage daily duties while receiving calls from dispatchers.
ESSENTIAL FUNCTION: Prepares Reports. Prepares reports concerning gas
leaks or other problems.
1. Prepares written reports documenting gas leaks or other problems.
2. Maintains file of all reports submitted.
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned.
Page 93 of 166
3
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City geography, road, streets, and gas systems.
3. Knowledge of gas line and gas meter inspection procedures.
4. Knowledge of heavy equipment used in gas line installation and
maintenance and their operation.
5. Ability to effectively communicate internally, both orally and in writing .
6. Ability to effectively communicate with co-workers, supervisors, contractors,
and the general public.
7. Ability to use specialized equipment such as: CGI, RMLD, Locating
equipment, pinch-off tools.
8. Ability to apply strong problem solving and critical thinking skills.
9. Ability to work at a 2-1 span of control.
10. Ability to prepare reports and other materials using correct English,
grammar, punctuation, and spelling.
11. Ability to understand and document customer complaints and questions.
12. Ability to perform basic calculations (add, subtract, multiply, divide).
13. Ability to troubleshoot gas line and meter problems.
14. Ability to acquire and maintain appropriate operator qualifications to perform
all job requirements.
15. Ability to operate standard office equipment.
16. Ability to use computers and office productivity software.
17. Ability to maintain professional attitude.
18. Ability to use a telephone.
19. Ability to deal with all contacts in a courteous and patient manner.
20. Ability to operate heavy equipment associated with gas line and gas meter
inspection and installation.
21. Ability to prioritize work projects and multi-task.
22. Ability to organize files and work projects.
23. Ability to work with little or no supervision.
24. Ability to operate standard and commercial vehicles.
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Possess a current Class A Commercial Driver’s License (CDL) or be able to obtain
this license within six (6) months of employment; must be insurable.
3. Minimum of four (4) years of experience in gas systems.
4. Journeyman/Master Gas Fitters License or ability to obtain within first year of
employment.
5. Previous work experience which includes gas emergency response.
Page 94 of 166
4
6. Ability to work overtime and after hours as needed.
7. Ability to travel to attend training workshops or professional development classes.
8. Ability to pass a pre-employment background check and an initial drug screen.
Physical Demands
The work requires some physical exertion such as long periods of standing; walking
over rough, uneven, or rocky surfaces; recurring bending, crouching, stooping,
stretching, reaching or similar activities; recurring lifting moderately heavy items such as
record boxes. The work may require specific, but common, physical characteristics and
abilities such as above-average agility and dexterity. This work may require
considerable and strenuous physical exertion such as the usage of hand digging
equipment, working outdoors daily in the elements, climbing tall ladders, lifting heavy
objects over 50 lbs., crouching, or crawling in confined spaces.
Work Environment
The work involves moderate risks or discomforts which require special safety precautions.
Employees may be required to use protective clothing or gear such as fire resistant
personal protective equipment (PPE), masks, boots, goggles, gloves, or shields. The
work environment involves high risks with exposure to potentially dangerous situations o r
unusual environmental stress which require a range of safety and other precautions such
as working under extreme weather conditions, gaseous atmospheres, or situations where
conditions cannot be controlled.
Page 95 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Gas Line Locator
Department: Natural Gas
FLSA: Non-Exempt Grade: 6
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: March 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Construction Supervisor, Other Gas Supervisors
Subordinate Staff: None
Internal Contacts: Utilities Departments; Public Works Department; Planning
Department; Geographic Information Systems (GIS)
External Contacts: General Public; Contractors; Vendors; Utility Companies
Job Summary
Under the daily supervision of the Gas Construction Supervisor, this employee locates
natural gas lines throughout the City’s service area using electronic detection equipment.
The employee interprets and verifies location data and performs visual inspections of
work areas. The employee informs City utility staff and relevant third parties of line
locations to avoid line damage or service conflicts. The employee interacts with
contractors, surveyors, and customers to determine and verify utility location information.
The employee maps new utility installations, coordinates infrastructure location work with
all applicable City departments and private contractors and maintains detailed location
records for compliance with Alabama’s One Call system (811 System). The employee
may assist utility installers and maintainers providing utility services . The employee
responds to emergency gas calls as required. This employee reviews new construction
Page 96 of 166
2
sites for utility service locations and site issues or concerns for service. This job is
considered safety sensitive and is subject to pre-employment background checks and
random drug screenings.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Locates underground gas lines. Utilizes electronic
detection equipment to locate underground utility.
1. Uses electronic detection equipment to locate and mark natural gas lines in
the City.
2. Interprets and verifies location data to ensure data accuracy; cross -
references data with other data sources to ensure accuracy of locations.
3. Informs City utility staff and relevant third parties of service line locations.
4. Maps new utility infrastructure as it is installed.
5. Operates and maintains ground penetrating radar machine utilized in
locating operations.
6. Maintains detailed infrastructure location records to comply with state’s One
Call (811 System) system.
ESSENTIAL FUNCTION: Utility Service Connections. Assists with connecting and
establishing service to residences and businesses within the City’s service area.
1. Connects residential and commercial service customers to the City’s
service network according to company procedures.
2. Troubleshoots connections to ensure proper operation.
ESSENTIAL FUNCTION: Emergency Response. Responds to utility systems
emergencies such as line leaks or line damage.
1. Responds to gas system emergencies during regular work hours as well
as during non-routine working hours.
2. Serves as member of designated emergency response team as required.
Page 97 of 166
3
ESSENTIAL FUNCTION: Equipment Maintenance. Maintains a variety of equipment
associated with locating natural gas lines and associated components.
1. Responsible for the maintenance needed for all equipment utilized in this
job; reports needed maintenance to higher management.
NON-ESSENTIAL FUNCTION:
1. Assists work crews in the installation of gas lines, meters, and regulators
in new residential and commercial areas as needed.
2. Assists in troubleshooting solutions regarding gas systems.
3. Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City geography, roads, streets, and underground utility
systems.
3. *Knowledge of underground electronic utility detection equipment.
4. *Knowledge of municipal utility system operations.
5. *Knowledge of City gas, electric, water and sewer systems.
6. Ability to effectively communicate both orally and in writing.
7. Ability to effectively communicate with co-workers, supervisors, the general
public and over the telephone or in person.
8. Ability to attend training programs or obtain additional certifications for
professional development, whether through travel or local.
9. Ability to prepare and maintain detailed reports and other materials using
correct English, grammar, punctuation, and spelling.
10. Ability to understand and interpret City policies and guidelines.
11. Ability to perform basic calculations (add, subtract, multiply, divide).
12. Ability to use and maintain electronic utility infrastructure locating
equipment.
13. Ability to acquire and maintain appropriate operator qualifications to perform
all job requirements.
14. Ability to read and understand construction drawings and plans.
15. Ability to use devices such as phones, tablets, laptops, desktops, and office
productivity software.
16. Ability to maintain professional attitude.
17. Ability to deal with all contacts in a courteous and patient manner.
18. Ability to handle dynamic situations in a calm and courteous manner.
19. Ability to prioritize work projects and multi-task.
20. Ability to organize files and work projects.
21. Ability to work with little or no supervision.
Page 98 of 166
4
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Possess a current driver license; must be insurable.
3. Possess or ability to obtain Professional Utility Locator certification within a
prescribed time after hire.
4. Ability to work non-standard hours and emergencies.
5. Ability to pass a pre-employment background check and an initial drug
screen.
Physical Demands
The work requires some physical exertion such as long periods of standing; walking over
rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching,
reaching or similar activities; recurring lifting moderately heavy items such. The work may
require specific, but common, physical characteristics and abilities such as above -
average agility and dexterity. This work could require frequent usage of hand digging
equipment, working outdoors daily in the elements, climbing tall ladders, lifting heavy
objects over 50 lbs., crouching, or crawling in confined spaces.
Work Environment
The work involves moderate risks or discomforts which require special safety precautions.
Employees may be required to use protective clothing or gear such as fire resistant
personal protective equipment (PPE), masks, boots, goggles, gloves, or shields. The
work environment involves high risks with exposure to potentially dangerous situations or
unusual environmental stress which require a range of safety and other precautions such
as working under extreme weather conditions, gaseous atmospheres, or situ ations where
conditions cannot be controlled.
Page 99 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Gas Measurement Crew Leader
Department: Gas Department
FLSA: Non-Exempt Grade: 9
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: March 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Gas Maintenance Supervisor
Subordinate Staff: None
Internal Contacts: Gas Department; Water and Wastewater Department; Electric
Department; Public Works Department; Planning Department;
Geographic Information Systems (GIS)
External Contacts: General Public; Contractors; Vendors; Utility Companies
Job Summary
Under the supervision of the Gas Maintenance Supervisor, this employee performs a
range of tasks within the Gas Department including monitoring odorant levels, inspecting
gas regulators and main valves, monitoring cathodic protection levels, maintain right-of-
way (ROW) markers, inspecting for atmospheric corrosion, monitoring high pressure flow
conditions. This employee also performs painting and pipe threading tasks and operates
equipment (backhoes, tractors, excavators, trenchers, power equipment, trucks). The
employee may serve as a work crew leader for specific tasks or as signed projects when
necessary and closely assists the Maintenance Supervisor on assigned tasks daily. This
job is considered safety-sensitive and is subject to a pre-employment background check
and random drug screenings.
Page 100 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Gas Department Operating Tasks. Performs a wide range
of Department operational tasks associated with gas maintenance procedures.
1. Monitor gas line odorant levels to ensure safe operations.
2. Inspects and repairs (if needed) gas regulators and main valves.
3. Monitors cathodic protection levels for gas lines.
4. Maintains ROW markers at work sites.
5. Performs line inspections for atmospheric corrosion.
6. Maintains high volume gas meters.
7. Patrols and inspects gas lines for leaks.
8. Inspects gas lines for atmospheric corrosion.
9. Monitors gas lines for high- and low-pressure flow conditions.
10. Paints and threads gas line piping.
11. Designs high volume meter sets.
12. Designs regulator stations and protection.
13. Understands the Pipeline Safety Regulations parts 191-192.
14. Follows maintenance procedures and keeps them updated in accordance
with Pipeline Safety Regulations 192.
15. Participate in yearly inspections performed by State and/or Federal
regulatory commissioners.
ESSENTIAL FUNCTION: Operates power equipment. Operates light equipment
utilized in gas maintenance and repairs.
1. Operates tractors, backhoes, excavators, trenchers, power equipment,
and trucks.
2. Monitors all equipment for needed repairs or service.
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned, including
special events.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
Page 101 of 166
3
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City geography, road, and street systems.
3. Knowledge of municipal gas system service and operating systems.
4. Ability to effectively communicate internally and externally, both orally and
in writing.
5. Ability to effectively communicate with co-workers, supervisors, the general
public and over the telephone.
6. Ability to travel to attend professional development training programs and
workshops.
7. Ability to prepare reports and other materials using correct English,
grammar, punctuation, and spelling.
8. Ability to perform basic calculations (add, subtract, multiply, divide).
9. Ability to safely and effectively operate equipment used in gas system
operations.
10. Ability to acquire and maintain appropriate operator qualifications to perform
all job requirements.
11. Ability to read and understand pressure gauges.
12. Ability to understand and utilize global positioning system (GPS) information
devices associated with gas system service and repair.
13. Ability to use a telephone.
14. Ability to deal with all contacts in a courteous and patient manner.
15. Ability to operate standard and commercial vehicles.
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Possess a current and valid driver’s license; must be insurable.
3. Minimum of three (3) years of experience in public gas system operations.
4. Possess Journeyman Gas Fitter certification.
5. Possess a Class A Commercial Driver License (CDL).
6. May be required to obtain the following:
a. CP 1 (Corrosion Professional) certification.
b. Master Gas Fitters certification.
7. Ability to pass a pre-employment background check, initial drug screen, as
well as random drug screen.
Physical Demands
The work requires considerable and strenuous physical exertion such as frequent
climbing of tall ladders, lifting heavy objects over 50 lbs., crouching, or crawling in
restricted areas.
Page 102 of 166
4
Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions, e.g., working at great heights under extreme weather conditions, or similar
situations where conditions cannot be controlled.
Page 103 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Gas Measurement Technician I
Department: Gas Department
FLSA: Non-Exempt Grade: 5
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: March 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Gas Maintenance Supervisor
Subordinate Staff: None
Internal Contacts: Gas Department; Water and Wastewater Department; Electric
Department; Public Works Department; Planning Department;
Geographic Information Systems (GIS)
External Contacts: General Public; Contractors; Vendors; Utility Companies
Job Summary
Under the direct supervision of the Gas Maintenance Supervisor and Gas Measurement
Technician III, this employee performs a range of tasks within the Gas Department
including maintaining right-of-way (ROW) markers, inspecting for atmospheric corrosion,
patrolling gas lines for leaks and monitoring high- and low-pressure flow conditions. This
employee also performs painting and pipe threading tasks and operates equipment (weed
eaters, power tools, trucks). This job is considered safety-sensitive and is subject to a
pre-employment background check and random drug screenings.
Page 104 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of reasonable accommodation.
ESSENTIAL FUNCTION: Gas Department Operating Tasks. Performs a wide range
of Department operational tasks associated with gas maintenance procedures.
Works under close direction of the Gas Measurement Technician III.
1. Maintains ROW markers at work sites.
2. Performs line inspections for atmospheric corrosion.
3. Patrols and inspects gas lines for leaks.
4. Inspects gas lines for atmospheric corrosion.
5. Monitors gas lines for high- and low-pressure flow conditions.
6. Paints and threads gas line piping.
ESSENTIAL FUNCTION: Operates power equipment. Operates light equipment
utilized in gas maintenance and repairs.
1. Operates weed eaters, saws, grinders, and trucks.
2. Monitors all equipment for needed repairs or service.
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned, including
special events.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City geography, road, and street systems.
3. Knowledge of municipal gas system service and operating systems.
4. Ability to effectively communicate internally and externally, both orally and
in writing.
5. Ability to effectively communicate with co-workers, supervisors, the general
public and over the telephone.
6. Ability to prepare reports and other materials using correct English,
grammar, punctuation, and spelling.
7. Ability to perform basic calculations (add, subtract, multiply, divide).
8. Ability to safely and effectively operate equipment used in gas system
operations.
Page 105 of 166
3
9. Ability to acquire and maintain appropriate operator qualifications to perform
all job requirements.
10. Ability to read and understand pressure gauges.
11. Ability to understand and utilize global positioning system (GPS) information
devices associated with gas system service and repair.
12. Ability to use a telephone.
13. Ability to deal with all contacts in a courteous and patient manner.
14. Ability to drive.
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Possess a current and valid driver’s license; must be insurable.
3. Ability to obtain an Apprentice Gas Fitter certification.
4. Ability to travel to attend professional development training programs and
workshops.
5. Ability to obtain a Class A Commercial Driver License (CDL) or be able to
obtain this license within one (1) year of employment.
6. Ability to pass a pre-employment background check, initial drug screen, as
well as random drug screen.
Physical Demands
The work requires considerable and strenuous physical exertion such as frequent
climbing of tall ladders, lifting heavy objects over 50 lbs., crouching, or crawling in
restricted areas.
Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions, e.g., working at great heights under extreme weather conditions, or similar
situations where conditions cannot be controlled.
Page 106 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Gas Measurement Technician II
Department: Gas Department
FLSA: Non-Exempt Grade: 7
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: March 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Gas Maintenance Supervisor
Subordinate Staff: None
Internal Contacts: Gas Department; Water and Wastewater Department; Electric
Department; Public Works Department; Planning Department;
Geographic Information Systems (GIS)
External Contacts: General Public; Contractors; Vendors; Utility Companies
Job Summary
Under the supervision of the Gas Maintenance Supervisor, and Gas Measurement
Technician III, this employee performs a range of tasks within the Gas Department
including monitoring odorant levels, inspecting gas regulators and main valves, maintain
right-of-way (ROW) markers, inspecting for atmospheric corrosion, patrolling gas lines for
leaks and monitoring high- and low-pressure flow conditions. This employee also
performs painting and pipe threading tasks and operates equipment (backhoes, tractors,
excavators, trenchers, power equipment, trucks). This job is considered safety-sensitive
and is subject to a pre-employment background check and random drug screenings.
Page 107 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of reasonable accommodation.
ESSENTIAL FUNCTION: Gas Department Operating Tasks. Performs a wide range
of Department operational tasks associated with gas maintenance procedures.
1. Monitor gas line odorant levels to ensure safe operations.
2. Inspects and repairs (if needed) gas regulators and main valves.
3. Maintains ROW markers at work sites.
4. Performs line inspections for atmospheric corrosion.
5. Patrols and inspects gas lines for leaks.
6. Inspects gas lines for atmospheric corrosion.
7. Monitors gas lines for high- and low-pressure flow conditions.
8. Paints and threads gas line piping.
9. Follow and update procedures in the Pipeline Maintenance manual.
10. Participate in yearly inspections performed by State and/or Federal
regulatory commissioners.
ESSENTIAL FUNCTION: Operates power equipment. Operates light equipment
utilized in gas maintenance and repairs.
1. Operates tractors, backhoes, excavators, trenchers, power equipment,
and trucks.
2. Monitors all equipment for needed repairs or service.
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned, including
special events.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City geography, road, and street systems.
3. Knowledge of municipal gas system service and operating systems.
4. Ability to work with a 1-1 span of control.
5. Ability to effectively communicate internally and externally, both orally and
in writing.
6. Ability to travel to attend professional development training programs and
workshops.
Page 108 of 166
3
7. Ability to effectively communicate with co-workers, supervisors, the general
public and over the telephone.
8. Ability to prepare reports and other materials using correct English,
grammar, punctuation, and spelling.
9. Ability to perform basic calculations (add, subtract, multiply, divide).
10. Ability to safely and effectively operate equipment used in gas system
operations.
11. Ability to acquire and maintain appropriate operator qualifications to perform
all job requirements.
12. Ability to read and understand pressure gauges.
13. Ability to understand and utilize global positioning system (GPS) information
devices associated with gas system service and repair.
14. Ability to use a telephone.
15. Ability to deal with all contacts in a courteous and patient manner.
16. Ability to drive.
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Possess a current and valid driver’s license; must be insurable.
3. Minimum of two (2) years of experience in public gas system operations.
4. Possess Journeyman Gas Fitter certification.
5. Possess a Class A Commercial Driver License (CDL).
6. May be required to obtain CP 1 (Corrosion Professional) certification.
7. Ability to pass a pre-employment background check, initial drug screen, as
well as random drug screen.
Physical Demands
The work requires considerable and strenuous physical exertion such as frequent
climbing of tall ladders, lifting heavy objects over 50 lbs., crouching, or crawling in
restricted areas.
Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions, e.g., working at great heights under extreme weather conditions, or similar
situations where conditions cannot be controlled.
Page 109 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Magistrate II
Department: Municipal Court
FLSA: Non-Exempt Grade: 10
Safety Sensitive: No
Security Sensitive: Yes
Job Description Prepared: May 2021
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Municipal Court Administrator
Subordinate Staff: Magistrate I
Internal Contacts: Treasury Department; Police Department
External Contacts: General Public; Administrative Office of Courts (AOC);
Municipal Judge; City Prosecutor; District Attorney; Circuit
Judge; Hospitals and Health Care Facilities; Circuit Clerk;
Baldwin County Commission; Sheriff’s Department; County
Jail; Alabama Department of Corrections (DOC); Judges;
Prosecutors; Attorneys; Vendors and Software Companies;
Alabama Law Enforcement Agency (ALEA); Insurance
Companies; Bonding Companies; Representatives of the
Military
Job Summary
Under supervision the Municipal Court Administrator, the employee serves as a senior
Magistrate for the Municipal Court of Fairhope. The employee performs complex duties
related to the effective and efficient operation of the Municipal Court and ensures the
Court functions in accordance with the AOC requirements of municipal courts in Alabama.
The employee serves as lead worker, provides training and support for other staff
Page 110 of 166
2
members, and may perform the duties of the Municipal Court Administrator in their
absence. The employee performs administrative and clerical functions that contribute to
the daily operations of the department and fulfills the legal and required functions of the
job and office. The employee assists clients and family members and maintains files and
retrieves information and follows established procedures for preparing the Court docket
and processes designed to ensure compliance with the AOC standards . The employee
performs established procedures for suspending driver's licenses, failure to appear and
administers final forfeiture proceedings. The employee also files appeals, maintains
records of appeals and tracks appeal cases. This job addresses problems and
complaints of a regular, routine nature, and refers all complex situations and problems to
the Municipal Court Administrator. Confidentiality is required. This job is considered
security-sensitive and is subject to a pre-employment background check.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Magistrate and Municipal Court Activities. Serves in a legal
and official capacity as a Magistrate of the Municipal Court. Performs duties in
support of the Municipal Court by preparing forms, case files, and dockets.
Consults with the Municipal Judge as indicated and required.
1. Performs Magistrate and Court activities as assigned and in accordance
with the Municipal Court schedule.
2. Performs all duties within the scope of practice determined and authorized
by the AOC and under the supervision of the Municipal Court Administrator
Municipal Judge.
3. Affirms cases with Police Officers; signs tickets and complaints that have
been sworn to by the appropriate officer. Receives sworn statements from
Police Officers regarding arrests and citations.
4. Completes, assigns court dates and case numbers to Uniform Traffic
Citation tickets and complaint.
5. Enters case information into computer database.
6. Prepares case action summaries for non-traffic cases.
7. Sets court dates and changes Court dates as needed; notifies all parties of
changes.
8. Files cases by Court date appearance.
9. Requests prior driving under the influence (DUl) records from other courts
and ALEA.
10. Attaches lifetime driving history to DUI cases received from ALEA.
11. Prepares Court referral forms as required by the Court.
12. Prepares docket sheets.
Page 111 of 166
3
13. Pulls tickets for cases.
14. Prepares courtroom for Court, sets up forms, tables, case files, etc.
15. Assists the judge ensuring to crosscheck docket with case files.
16. Provides judge and prosecutor with scheduled case files.
17. Confers with judge and prosecutor to ensure proper disposition of cases.
18. Prepares and issues failure-to-appear notices and summons.
19. Enters dispositions into the appropriate case file.
20. Issues alias warrants.
21. Checks the status of cases on the computer as required.
22. Maintains Court records in electronic and hardcopy form.
23. Files cases by new appearance dates.
24. Runs new docket sheets, checks dispositions and posts in the Police
Department.
25. Conducts research on old warrants/cases as requested.
26. Available to the general public for consultations and recommendations.
27. Facilitates issuance of warrants only for actions occurring within the City.
28. Collects funds and applies funds to correct case.
29. Assists the Judge in Court.
30. Calls Court documents out during Court.
31. Develops a file for each case.
32. Maintains confidential information.
33. Determines probable cause.
34. Implements decisions of the judge.
35. Serves as a mediator between the defendant, prosecutor, and judge.
36. Writes release orders for defendants for the police department to release.
37. Receives monies to bond out individuals who have been arrested.
38. Oversees cash transactions, including receiving payments, balancing daily
receipts, updating accounts daily, and receiving cash bonds.
ESSENTIAL FUNCTION: Citations, Warrant Issue, and Bonds. Processes warrants,
complaints, and traffic citations. Generates, authorizes and issues warrants
following procedures established by law. Consults with law enforcement officers
and court officials.
1. Sets appointments, discusses cases with officers and witnesses.
2. Establishes whether probable cause exists before issuing warrants or
complaints with law enforcement officers.
3. Ensures complainant completes deposition before issuing warrant.
4. Maintains a log of all warrants issued.
5. Validates presumed charges with legal descriptions.
6. Issues warrant and/or summons as required.
7. Contacts the Police Department to determine status of warrants.
8. Enters complaint data into the computer; prints out report for affirmation by
complainant and assigns a case number.
9. Completes activities for filed motions of discovery.
10. Prepares subpoenas for all court case witnesses.
Page 112 of 166
4
11. Receives and processes shoplifting complaints from merchants.
12. Completes and files order of conditional bond forfeiture.
13. Completes notice and forwards to bail bondsman and to defendant if
possible.
14. Completes bondsman process if requested.
15. Completes final bond forfeiture if defendant is not located.
16. Transfers bonds to county on appeal.
17. Approves appearance cash and appeal bonds.
18. Collects bond forfeiture monies.
19. Suspends and collects driver’s licenses when defendants are convicted of
certain violations.
20. Facilitates the enrollment of defendants in defensive driving courses or in a
community service program.
21. Sends letters to the state to re-instate driver’s licenses when defendants
have completed their required programs.
ESSENTIAL FUNCTION: Department Operations. Performs professional services
to ensure the duties performed are compliant with associated laws and are both
effective and efficient in the services rendered.
1. Assists with supervising, directing, and coordinating the operation of
Magistrates and Municipal Court Administrator with the ability to multi-task
these aspects along regularly assigned duties.
2. Reviews work of Magistrates for correction and follow-up; assists
Magistrates with more complex complaints and motions. Trains
subordinates or arranges for same as needed
3. Contributes to the effective and efficient operations of the department.
4. Represents the Department, Municipal Court, and the City in a consistently
positive and professional manner.
5. Attends and participates in meetings.
6. Maintains credentials as a Magistrate; attends training courses and required
programs.
7. Performs customer service functions; communicates with the general
public; answers phones; transmits letters, notices, and legal documents;
makes copies; establishes files, case files, and documents; files; reviews
files for accuracy and completeness and performs other clerical and
administrative activities.
8. Gathers and analyzes statistical, financial, and narrative data.
9. Recommends policies and procedures that guide and support the provision
of quality services by the department.
10. Incorporates continuous quality improvement principles in day-to-day
activities.
11. Provides information as requested by the public; may refer complex or
unusual problems or circumstances to the Municipal Court Administrator
12. Answers the phones; provides information and directions.
13. Maintains receipts for monies received; reconciles and secures funds.
Page 113 of 166
5
14. Works with the City’s designated financial managers to ensure accurate
monetary transactions are made.
NON-ESSENTIAL FUNCTIONS:
1. Supports the City and Council in the planning and implementation of special
initiatives and events as assigned.
2. Performs other job-related duties as requested or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City and Department rules, regulations, policies, and
procedures.
2. *Knowledge of City codes and ordinances.
3. Knowledge of Alabama rules of Criminal Procedure.
4. Knowledge of the Criminal Code and Alabama motor vehicle laws.
5. Knowledge of the Court’s filing system and requirements, and applicable
local, state, and federal laws.
6. Knowledge of specialized court package computer software.
7. Knowledge of the State of Alabama archival procedures and requirements.
8. Knowledge of municipal court processes and procedures.
9. Knowledge of municipal court-related fees and management of financial
matters.
10. Reading skills to comprehend laws, legal documents, manuals, directives,
court proceedings, and instructions.
11. Verbal skills to communicate effectively with colleagues, Court personnel,
defendants, complainants, attorneys, Police Department personnel, and the
general public.
12. Writing skills to clearly and neatly complete routine forms and records;
compile documents, compose letters, and Courts orders.
13. Math skills to perform basic calculations (add, subtract, multiply, divide)
needed to prepare and implement Department budget and Court-related
financial functions.
14. Skills to operate various office machines.
15. Skills to operate computers and specialized software.
16. Ability to work seated or standing for extended periods of time.
17. Ability to apply basic accounting principles to maintenance of the Court’s
accounting records.
18. Ability to keep records securely, neatly, and accurately.
19. Ability to establish and maintain productive working relationships with other
City employees.
20. Ability to work effectively with judges, prosecutors, and plaintiff attorneys.
21. Ability to solve routine problems.
22. Ability to handle upset or irate individuals.
Page 114 of 166
6
23. Ability to function effectively in stressful environments.
24. Ability to remain calm in adverse situations.
25. Ability to make routine decisions associated with Court operations.
26. Ability to perform detailed work accurately, neatly, and within established
time frames.
27. Ability to work independently without direct supervision.
28. Ability to exercise good judgement.
29. Ability to drive.
Minimum Qualifications
1. Possess a high school diploma or a GED; an associate degree from an
accredited college in business management, legal assisting, or paralegal is
preferred.
2. Minimum of two (3 to 5) years of work experience as a Magistrate is
preferred.
3. Certified as a Municipal Court Magistrate.
4. Proficiency in Alacourt preferred.
5. Previous professional work experience in law enforcement or an attorney’s
office is preferred.
6. Possess a valid and current driver’s license; must be insurable.
7. Ability to work non-standard hours and be subject to on-call 24/7, as
required.
8. Ability to travel out of town as assigned.
9. Ability to pass a pre-employment background check.
Physical Demands
The work is sedentary. Typically, the employee may sit comfortably to do the work.
However, there may be some walking; standing; bending; carrying of light items such as
papers, books, small parts; driving an automobile, etc. No special physical demands are
required to perform the work.
Work Environment
The work involves moderate risks or discomforts which require special safety precautions,
e.g., working around moving parts, carts, or machines; with contagious diseases or irritant
chemicals, etc. Employees may be required to use protective clothing or ge ar such as
masks, gowns, coats, boots, goggles, gloves or shields.
Page 115 of 166
Job Title:
Department:
FLSA:
CITY OF FAIRHOPE
JOB DESCRIPTION
Municipal Court Administrator
Municipal Court
Exempt Grade: 11
Safety Sensitive: No
Security Sensitive: Yes
Job Description Prepared : June 2024
Note : Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all-inclusive .
The employee may be assigned other duties that are not specifically included.
Reports to:
Subordinate Staff:
Internal Contacts:
External Contacts:
Relationships
Municipal Judge
Magistrates
Mayor's Office; Treasury Department; Human Resources
(HR); Police Department
General Public; Administrative Office of Courts (AOC);
Municipal Judge; City Prosecutor; District Attorney ; Circuit
Judge; Hospitals and Health Care Facilities ; Circuit Clerk;
Baldwin County Commission; Sheriff's Department; County
Jail; Alabama Department of Corrections (DOC); National
Crime Information Center (NCIC); Judges ; Prosecutors ;
Attorneys; Vendors and Software Companies ; Alabama Law
Enforcement Agency (ALEA); Federal Bureau of Investigation
(FBI); Insurance Companies ; Bonding Companies ;
Representatives of the Military
Job Summary
Under limited supervision of the Municipal Judge , the employee performs routine and
complex supervisory , administrative , and clerical tasks and duties regarding all court-
related functions of the Department. The employee serves as the director of the
Department. The employee performs administrative duties related to the effective and
1
Page 116 of 166
efficient operation of the Municipal Court and ensures the Court and its employees
function in accordance with the AOC requirements of municipal courts in Alabama. This
employee serves as the City's Municipal Court Administrator and Magistrate and
supervises Magistrates . The employee manages the daily operations of the Department
and allocates resources . The employee fulfills the legal and required functions of the job
and office. The employee assists clients and families , performs a variety of administrative
and secretarial services , maintains files , and retrieves information , follows established
procedures for preparing Court docket. The employee performs procedures for
suspending driver's licenses and failure to appear; administers final forfeiture
proceedings . The employee also oversees the filing of appeals , maintains records of
appeals and tracks appeal cases . Latitude and authority are afforded to this employee in
conduct of job requirements . This job is considered security-sensitive and is subject to a
pre-employment background check.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis ;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Department Head and Supervisor. Manages the daily
functions of the Department. Supervises and provides oversight of employees.
1. Serves as the Department Head for the City 's Municipal Court.
2 . Manages and oversees the daily operations and functions of the
department.
3. Maintains collegial , productive , and professional relationships among
employees , and with the City and colleagues .
4. Prepares for , attends, and participates in meetings .
5. Collaborates with the Mayor, Council , and Human Resources (HR) Director,
as necessary .
6. Communicates significant City initiatives and decisions to the Municipal
Judge when and if the Municipal Court and employees may be impacted.
7. Maintains files , documents , records , and reports as they relate to
departmental functions , processes , budgeting , and purchases .
8 . Assembles documents and reports ; distributes as appropriate .
9 . Participates in training and continuing education programs ; maintains
current professional knowledge and required credentials .
10. Establishes , maintains , and updates processes and procedures for the
department.
11 . Assigns and delegates work to Departmental employees and contract
employees .
12 . Ensures accuracy and timeliness of all work performed by Departmental
employees .
2
Page 117 of 166
13 . Considers and approves schedules and leave for all assigned employees .
Ensures accuracy of timecards and t ime sheets for all assigned employees .
14 . Oversees and coordinates training programs for all assigned employees.
Provides direction , guidance , and assistance to employees . Oversees ,
supports , and corrects work conducted by the Departmental employees.
15 . Conveys information to Departmental employees regarding the City 's
mIssIon and operational prior ities ; Maintains commun ications with
Departmental employees .
16 . Ensures employees have appropriate tools and resources necessary to
perform their jobs .
17. Interviews and selects prospective job applicants for vacant jobs , consults
and coordinates with the Municipal Judge , the HR Department , and the
Mayor.
18 . Participates in all personnel matters associated w ith Departmental
personnel , such as employment, orientation and tra ining , disciplinary
actions , leave , and separation .
19 . Administers discipline as needed ; follows designated C ity-approved
personnel policies and procedures for disciplinary act ions . Maintains
communications with the Municipal Judge regarding disciplinary matters .
20 . Participates in the planning and budgeting of projects and Departmental
processes . Tracks expenditures to ensure Departmental projects and
purchases remain within approved budget.
21. Ensures confidentiality as determined and appropriate .
22 . Represents the Department and City in a consistently professional and
positive manner.
ESSENTIAL FUNCTION: Court Clerk. Provides management and oversight to
ensure that requirements of the office are established and maintained, in
conjunction with the Municipal Judge, according to the law. Maintains and
processes legal documents as a recognized member of the Municipal Court.
Coordinates functions with the Municipal Judge.
1. Manages and administers the functions of the office , in accordance with the
AOC.
2 . Manages daily operation of the Department and allocates resources
according to established procedures and guidelines .
3 . Maintains daily communications and coordination with the Municipal Judge
and Magistrates .
4 . Ensures the requirements of laws , legislation , and/or Supreme Court rulings
are implemented appropriately and in a timely manner.
5 . Ensures Court and Departmental records are maintained securely and
confidentially , in accordance with laws .
6. Maintains availability and communications with law enforcement and Court
officers .
7 . Works to ensure checks and balances exist for the police /l aw enforcement
officers .
3
Page 118 of 166
8. Receives and responds to referrals and requests for serv ices .
9. Opens and closes cases .
10 . Receives sworn statements.
11 . Researches the history of defendants .
12 . Collects cash bonds and restitutions ; applies monies to fi nes . Forfeits bonds
if defendants fail to appear ; works with bonding companies . Receives
monies and payments related to court cases ; secures monies . Maintains
funds collected and requests d isbursements as requ ired by statute .
Completes and forwards cash bond monthly report .
13 . Receives monies to include cash bonds , restitutions , parking tickets , etc.
and payments related to court cases and writes receipts ; secures monies
and forwards cash collections to the Treasurer 's office .
14 . Distributes funds to correct accounts per state requirements .
15. Serves as the custodian of court records .
16 . Completes documents , records , and reports ; submits as requ ired .
17 . Utilizes specialized computer applications .
18 . Maintains documents as required .
19. Establishes and processes fine payment plans .
20 . Serves as the custodian of court records and maintains records integrity.
21 . Creates and maintains computerized list of daily cash receipts. Balances
cash collections with receipts . Prepares monthly financial reports .
22 . Determines Court costs and disburses payments to appropriate funds ;
maintains related records and database.
23 . Processes fine payment plans .
24 . Provides record checks for recruiters and other agencies .
25 . Calculates work release dates for prisoners.
26 . Requests criminal histories through NCIC and mainta ins records in
accordance with NCIC procedures .
27. Coordinates with Police Department to take warrants out of NCIC.
28 . Completes final dispositions on FBI cards and forwards them to state office .
29. Collects and prepares driving under the influence (DUI) information for
police detectives . Certifies DUl's for other courts . Delivers appeals ,
summons , subpoenas and certified DUl 's to surrounding cit ies , counties , or
state trooper office .
30 . Prepares uniform traffic citation (UTC ) transmittal forms .
31 . Performs all work associated with functions as a Municipal Court Magistrate
for the City of Fairhope Municipal Court .
ESSENTIAL FUNCTION: Citations, Warrant Issue, and Bonds. Processes warrants,
complaints, and traffic citations. Generates, authorizes and issues warrants
following procedures established by law. Consults with law enforcement officers
and court officials.
1. Sets appointments , discusses cases with officers and witnesses .
2 . Establishes whether probable cause exists before issuing warrants o r
complaints with law enforcement officers .
4
Page 119 of 166
3 . Ensures complainant completes deposition before issuing warrant.
4 . Authorizes and sends final deposition report to ABI and answers any
questions that they may have in relation to these cases.
5 . Maintains a log of all warrants issued.
6 . Validates presumed charges with legal descriptions .
7 . Issues warrant and/or summons as required.
8. Maintains contact with Police Department to determine status of warrant.
9. Enters complaint data into the computer ; prints out report for affirmation by
complainant and assigns a case number.
10 . Completes activities for filed motions of discovery.
11 . Prepares subpoenas for all court case witnesses.
12. Receives and processes shoplifting complaints from merchants .
13 . Completes and files order of conditional bond forfeiture .
14. Completes notice and forwards to bail bondsman and to defendant if
possible.
15. Completes bondsman process if requested.
16 . Completes final bond forfeiture if defendant is not located .
17 . Transfers bonds to county on appeal.
18 . Approves appearance cash and appeal bonds .
19 . Collects bond forfeiture monies .
20 . Suspends and collects driver's licenses when defendants are convicted of
certain violations .
21 . Facilitates the enrollment of defendants in defensive driving courses or in a
community service program.
22. Sends letters to the state to re-instate driver's licenses when defendants
have completed their required programs.
23 . Maintains the integrity of cases adjudicated Youthful Offender or Expunged
to ensure cases are kept confidential and not subject to public disclosure or
removed from an individual 's record completely by order of the court , by rule
of the Supreme Court or by directive of the Municipal Judge or Courts .
ESSENTIAL FUNCTION: Department Operations. Performs professional services
to ensure that the Department is compliant with associated laws and is both
effective and efficient in the services rendered.
1. Ensures the Department is managed effectively and efficiently.
2 . Attends and participates in meetings .
3. Maintains credentials as a Magistrate and Court Clerk ; attends courses and
conferences .
4 . Performs customer service functions .
5 . Submits updated and accurate information for posting to the Department
website .
6. Answers the phones ; provides information and directions as requested .
7. Maintains receipts for monies received ; reconciles and secures funds .
8 . Works with the City 's designated financial managers to ensure accurate
monetary transactions are made and disbursements occur.
5
Page 120 of 166
NON-ESSENTIAL FUNCTIONS:
1. Supports the City and Council in the planning and implementation of special
initiatives and events .
2. Performs other job-related duties as requested or assigned .
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City and Department rules , regulations , policies, and
procedures.
2. *Knowledge of City codes and ordinances.
3. Knowledge of Alabama Rules of Criminal Procedure .
4 . Knowledge of the Criminal Code and Alabama motor vehicle laws.
5 . Knowledge of the Court 's filing system and requirements , and applicable
local, state , and federal laws.
6 . Knowledge of specialized court package computer software.
7. Knowledge of the State of Alabama archival procedures and requirements .
8 . Knowledge of municipal court processes and procedures .
9. Knowledge of municipal court-related fees and management of financial
matters .
10. Administrative skills to monitor the Department budget and the receipt and
management of funds.
11. Reading skills to comprehend laws , legal documents , manuals , directives ,
court proceedings , and instructions .
12 . Verbal skills to communicate effectively with colleagues , Court personnel,
defendants , complainants, attorneys , Police Department personnel , and the
general public.
13. Writing skills to clearly and neatly complete routine forms and records ;
compile documents, compose letters, and courts orders.
14. Math skills to perform basic calculations (add , subtract, multiply , divide), to
prepare and implement Department budget and Court-related financial
functions .
15. Skills to operate various office machines .
16 . Skills to operate computers and specialized software.
17 . Ability to work non-standard hours and to be on call 24/7 , as required.
18. Ability to travel out of town.
19. Ability to supervise effectively .
20 . Ability to manage department resources effectively .
21 . Ability to work seated or standing for extended periods of time .
22. Ability to apply basic accounting principles to maintenance of the Court 's
accounting records.
23. Ability to keep records securely, neatly , and accurately.
24. Ability to establish and maintain productive working relationships with other
City employees.
6
Page 121 of 166
25. Ability to work effectively with judges , prosecutors , and plaintiff attorneys.
26 . Ability to solve problems .
27 . Ability to function effectively in stressful environments.
28. Ability to remain calm in adverse situations .
29 . Ability to make independent judgments associated with court operations .
30 . Ability to perform detailed work accurately , neatly , and within established
time frames .
31. Ability to work independently without supervision .
32 . Ability to exercise good judgement.
33 . Ability to operate a motor vehicle.
Minimum Qualifications
1. Possess an associate degree in business management , public
administration , or legal assistant or paralegal from an accredited college or
university ; a bachelor 's degree is strongly preferred.
2 . Minimum of five (5) years of progressively responsible work experience as
a Magistrate ; previous work experience as a Municipal Court Administrator ,
work experience in law enforcement , or an attorney 's office is preferred ; ten
(10) years or more of experience as a Magistrate may be considered in lieu
of the degree requirement provided the combination of education, training
and experience demonstrates the above listed knowledge , skills , and
abilities commensurate with the requirements of this job .
3 . Certified as a Municipal Court Clerk/Magistrate ; ability to earn recognition
and credentials as a Court Clerk through the Administrative Office of Courts ,
State of Alabama within a specific period of time ; ability to maintain
certifications and credentials .
4 . Possess a valid and current driver's license ; must be insurable .
5 . Ability to pass a pre-employment background check.
Physical Demands
The work is sedentary. Typically , the employee may sit comfortably to do the work .
However, there may be some walking ; standing ; bending ; carrying of light items such as
papers , books, small parts ; driving an automobile , etc. No special physical demands are
required to perform the work .
Work Environment
The work involves moderate risks or discomforts which require special safety precautions ,
e .g ., working around moving parts , carts , or machines , with contagious diseases or irritant
chemicals , etc. Employees may be required to use protective clothing or gear such as
masks , gowns , coats , boots , goggles , gloves , or shields.
7
Page 122 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Planning & Zoning Manager
Department: Planning & Community Development/Development Services
FLSA: Exempt Grade: 14
Safety Sensitive: Yes
Security Sensitive: No
Job Description Prepared: June 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all-inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to:Director of Planning & City Development
Subordinate Staff: City Planners
Internal Contacts: All Departments; All Employees
External Contacts: General Public;
Job Summary
This job is considered safety-sensitive and is subject to a pre-employment background
check and random drug screens.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION:
Page 123 of 166
2
1. Directs and manages the zoning review process including, but not Iimited
to, annexations, zoning district establishment, re-zoning requests, variance
requests, and various appeals to be presented to the Zoning Board of
Adjustment.
2. Supervises staff who perform a variety of technical and complex work
reviewing requests for annexation, re-zoning, and zoning establishment.
Supervises and directs the timely processing and accurate review of zoning-
related proposals within the City and its planning jurisdiction.
3. Trains, evaluates, and disciplines employees; maintains current
professional knowledge and required credentials. Conducts performance
appraisals on assigned employees.
4. Coordinates all searches, interviews, and hires through the HR Department.
Interviews and selects prospective job applicants for vacant jobs; consults
and coordinates with the HR Department and the Director.
5. Administers discipline as needed; follows designated City-approved
personnel policies and procedures for disciplinary actions.
6. Manages the Planning and Zoning Division priorities, objectives, goals and
actively seeks out new processes and technology to help improve efficiency
and effectiveness.
7. Provides direction and leadership in the management and career
development of Planning and Zoning Division staff, ensuring professional
and courteous service in support of the City’s mission, values, customers,
and stakeholders.
8. Maintains land use maps and creates future land use maps, reviews request
for variances and appeals before the Zoning Board of Adjustment. Prepares
future land use maps for use in the Comprehensive Plan.
9. Assists Director with the implementation of the Comprehensive Plan;
assists in conducting research and preparing long-range planning studies.
10. Provides advice to citizens, developers, contractors, and other contacts
regarding zoning compliance, and makes zoning policy statements and
rulings as required.
11. Provides the Development Services Manager with advance notice of
pending development activities.
12. Assists the Director with developing and managing the annual operating
budget of the departmental budget.
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of the City’s geography and locations.
Page 124 of 166
3
3. Knowledge of the principles and practices of public management and
administration.
4. Knowledge of planning policies, practices, and procedures.
5. Knowledge of planning research principles and methodologies.
6. Knowledge of urban organization, housing, industrial land use and zoning,
commercial, economic, and related functions.
7. Knowledge of the principles and practices of planning and zoning.
8. Knowledge of regulations and laws affecting planning, development,
subdivisions, and zoning.
9. Knowledge of the principles of economics, statistics, and land use.
10. Knowledge of regulations and procedures regarding environmental issues.
11. Knowledge of principles of supervision, training, and performance
evaluation.
12. Knowledge of applicable federal, state, and local laws, regulations,
ordinances, and policies.
13. Knowledge of appropriate safety precautions and procedures.
14. Communication skills to effectively communicate internally and externally,
both orally and in writing.
15. Verbal skills to communicate effectively with officials, supervisors, co-
workers, and public.
16. Reading skills to comprehend and understand highly technical manuals,
directives, procedures, and instructions.
17. Writing skills to take field notes; write reports, correspondence and
recommendations using correct English, grammar, punctuation, and
spelling.
18. Math skills to perform calculations (add, subtract, multiply, divide) and some
statistical analysis.
19. Skill at making presentations.
20. Skill at collaborating with the other division and department officials for
planning of future development projects.
21. Ability to supervise work of others.
22. Ability to present technical information clearly to lay and professional
groups.
23. Ability to establish and maintain effective working relationships with
subordinates, engineering consultants, contractors, public officials, and the
general public.
24. Ability to prepare and present accurate and reliable reports containing
findings and recommendations.
25. Ability to use logical and creative thought processes to develop solutions
according to written specifications and/or oral instructions.
26. Ability to perform a wide variety of duties and responsibilities with accuracy
and speed under the pressure of time-sensitive deadlines.
27. Ability to work independently without direct supervision.
28. Ability to exercise considerable initiative and independent judgment in the
formulation of plans and policy recommendations.
29. Ability to use computers and needed programs effectively.
Page 125 of 166
4
30. Ability to plan, organize, and manage assigned departmental operations.
31. Ability to monitor the systematic compilation of technical and statistical
information.
32. Ability to develop budget estimates and administer department budget.
33. Ability to drive.
Minimum Qualifications
1. Bachelor’s degree in Urban and Regional Planning, or closely related field;
and
2. Three (3) to five (5) years previous experience in Planning and Zoning; or
3. Any combination of education, training, and experience which provides the
requisite knowledge, skills, and abilities to perform the essential functions
of the job.
4. Must possess or obtain AICP Certified Alabama Planning and Zoning
Official
5. Valid Driver’s License
Physical Demands
The work is sedentary. Typically, the employee may sit comfortably to do the work.
However, there may be some walking; standing; bending; carrying of light items such as
papers, books, small parts; driving an automobile, etc. No special physical demands are
required to perform the work.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety
precautions typical of such places as offices, meeting and training rooms, libraries, and
residences or commercial vehicles, e.g., use of safe work practices with office equipment,
avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The
work area is adequately lighted, heated, and ventilated.
Page 126 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Procurement & Contracts Manager
Department: Treasury
FLSA: Exempt Grade: 13
Safety Sensitive: No
Security Sensitive: Yes
Job Description Prepared: June 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Treasurer
Subordinate Staff: Purchasing Agent; Purchasing Administrative Assistant
Internal Contacts: All Departments; All Employees
External Contacts: General Public; Vendors; Contractors; Consultants;
Engineers; Architects
Job Summary
Under the direction of the Treasurer, the Bids and Contract Manager oversees all the bids
and contract activities of the City of Fairhope. The employee manages the planning,
coordination, scheduling, and processing all bids and proposals. This position ensures
compliance with posting and advertising requirements as well as oversees bid
administration for all annual contracts by monitoring bid and contrac t requirements from
preparation of specifications to end of contract term. This position also communica tes
with vendors in retrieving specifications and bid evaluations. The employee performs an
array of supervisory functions to ensure efficient and effective completion of task. The
Bids and Contract Manager ensures all purchasing documentation is maintained in
accordance with state and federal laws and the City’s policies and procedures. This job
is considered security-sensitive and is subject to a pre-employment background check.
Page 127 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Contracts, Specifications, and Bids. Coordinates all
phases of the City’s proposal process to ensure full compliance with appropriate
bid rules and regulations.
1. Ensures the preparation of specifications, legal advertisements, formal bid
invitations, RFPs, RFQ, and correspondence regarding purchasing
matters.
2. Instructs personnel regarding proper bid procedures in compliance with
state laws, regulations, and policies.
3. Reviews and verifies submitted data for bid processing.
4. Formalizes and ensures the preparation of bids.
5. Ensures the email distribution of bids to qualified vendors and businesses.
6. Ensures the posting of bids on bulletin board for public view.
7. Prepares and maintains permanent bid file containing all related documents.
8. Ensures the accuracy of Identification and maintenance lists of eligible
vendors and selects vendors to procure requisitioned commodities, meeting
criteria such as price, quantity, quality and delivery date and orders.
9. Receives and secures all sealed bid proposals until opening date and time.
10. Composes contracts.
11. Reviews insurance and bond documentation for compliance with contractual
terms and State law.
12. Writes/develops specifications for equipment and materials purchases.
13. Creates all documents required for bid openings.
14. Coordinates and conducts pre-bid meetings and bid openings.
15. Prepares bid tabulations by comparing all received bid documents.
16. Notifies all bidding parties and city departments of the bid results.
17. Assists with preparing bid documents for Mayor and City Council approval.
18. Responsible for implementing streamlined processes for contract
preparation, execution, and administration.
19. Prepares and/or requests contract documents.
20. Ensures all documentation is provided prior to the execution of contracts.
21. Serve as the point of contact for vendors on contractual matters.
22. Research regulations to guarantee contracts are updated and in compliance
with laws and regulations.
23. Manages contracts for good and services; tracks expiration and renewal dates
of active contracts; Updates departments on rebids and renewals of contracts.
24. Manages contractor performance; oversees communications and corrective
oversight to ensure contractors perform as required in the awarded contract.
25. Assists Accounting Department with vendor invoicing and contract
information.
Page 128 of 166
3
ESSENTIAL FUNCTION: Supervision. Supervises and provides oversight of
employees to ensure efficient and effective completion of tasks in accordance with
City policies and procedures and established guidelines.
1. Manages and oversees the daily operations and functions of the division.
2. Maintains collegial, productive, and professional relationships among
employees, and within the City.
3. Prepares for, attends, and participates in meetings.
4. Collaborates with the Treasurer, as necessary.
5. Establishes, maintains, and updates processes and procedures for the
department.
6. Assigns and delegates work to department employees and contract
employees.
7. Ensures accuracy and timeliness of all work performed by subordinates.
8. Ensures accuracy of timecards and time sheets for all assigned employees.
9. Approves schedules and leave for all assigned employees.
10. Oversees and coordinates training programs for all assigned employees.
11. Ensures employees have appropriate tools and resources necessary to
perform their jobs.
12. Conducts performance reviews for assigned personnel.
13. Administers discipline as needed; follows appropriate city guidelines for
disciplinary actions.
14. Assists in interviewing and selection of prospective job applicants for vacant
jobs.
15. Ensures confidentiality as determined and appropriate.
16. Represents the city in a consistently professional and positive manner.
ESSENTIAL FUNCTION: Records and Reports. Oversees the accuracy and
compliance of record maintenance and reporting.
1. Oversees the administrative functions regarding the repository of
purchasing records and reports.
2. Generates and maintains computer records and files.
3. Ensures the maintenance of up-to-date files on new or revised bid laws and
legislative actions.
4. Ensures the maintenance of records and documentation of contracts, bids,
and purchase orders on hardcopy and in computer database.
5. Oversees the maintenance of a manual and computer filing system that
fosters the ability to enter, edit, and retrieve documents, data, and
correspondence upon request.
6. Coordinates retention and disposal of records and data within state and
federal guidelines.
7. Ensures confidentiality is maintained for applicable records and budget
information.
NON-ESSENTIAL FUNCTIONS:
Page 129 of 166
4
1. Supports the City and Council in the planning and implementation of
special initiatives and events.
2. Performs other job-related duties as requested or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of the City’s budget and purchasing processes.
3. Knowledge and application of state bid laws.
4. Knowledge of effective leadership and management principles and
practices.
5. Knowledge of principles and practices of public purchasing, budgeting,
communications, contracting, project management, records management.
6. Knowledge of safety rules including accident causation and prevention.
7. Skills in supervising subordinate employees.
8. Skills in purchasing processes.
9. Communication skills to effectively communicate internally and externally,
both orally and in writing.
10. Verbal skills to communicate effectively with elected officials, supervisors,
co-workers, subordinate employees and public.
11. Reading skills to comprehend manuals, directives, procedures, and
instructions.
12. Writing skills to take notes, write reports, correspondence and
recommendations using correct English, grammar, punctuation, and
spelling.
13. Math skills to perform calculations (add, subtract, multiply, divide), work with
budgets, and conduct some statistical analysis.
14. Skills to conduct research on products designed to meet specifications,
make comparisons, draw conclusions, and apply them to needs of the City.
15. Ability to supervise others.
16. Ability to maintain confidentiality.
17. Ability to manage complex projects and multi-task.
18. Ability to work independently and make sound decisions.
19. Ability to evaluate and situations and exercise good judgment.
20. Ability to use computers and office productivity software.
21. Ability to use standard office equipment.
22. Ability to drive a vehicle.
Minimum Qualifications
1. Possess a bachelor’s degree in business administration, management or
related field from an accredited college or university.
2. Minimum of four (4) years of professional work experience in an office
environment working with bids and in purchasing.
Page 130 of 166
5
3. Previous work experience in a government office and/or work with the public
is strongly required; or any combination of education, training and
experience that demonstrates the above listed knowledge, skills, and
abilities commensurate with the requirements of this job.
4. Possess a current and valid driver’s license; must be insurable.
5. Certification as a purchasing agent through a recognized purchasing
organization is preferred.
6. Ability to work non-standard hours.
7. Ability to travel for training or other requirements.
8. Ability to pass a pre-employment background check.
Physical Demands
The work is sedentary. Typically, the employee may sit comfortably to do the work.
However, there may be some walking; standing; bending; carrying of light items such as
papers, books, small parts; driving an automobile, etc. No special physical demands are
required to perform the work.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety
precautions typical of such places as offices, meeting and training rooms, libraries, and
residences or commercial vehicles, e.g., use of safe work practices with office equipment,
avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The
work area is adequately lighted, heated, and ventilated.
Page 131 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Purchasing Agent
Department: Treasury
FLSA: Non-Exempt Grade: 8
Safety Sensitive: No
Security Sensitive: Yes
Job Description Prepared: May 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Purchasing Manager or Warehouse and Purchasing
Supervisor
Subordinate Staff: None
Internal Contacts: All Departments; All Employees
External Contacts: Vendors; Consultants
Job Summary
Under the general supervision, the employee is responsible for performing a wide range
of activities associated with the procurement of goods and services and with the
management of materials and equipment. The employee performs duties, activities, and
functions in accordance with legal requirements and established polices. The employee
assists with the development, installation and maintenance of systems, procedures, and
forms necessary to the purchasing function. The employee represents the City by
greeting visitors, interacting with vendors, and providing general assistance. This
employee provides support to the supervisor and may perform extended duties in the
absence of the supervisor. The employee responds to questions and solves conventional
problems and refers unusual or difficult issues to the supervisor. This job is considered
security-sensitive and is subject to a pre-employment background check.
Page 132 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Warehouse Purchasing. Coordinates and executes the
day-to-day purchasing activities, and ensures City and state purchasing policies
and procedures are followed.
1. Instructs and assists all departments regarding proper purchasing
procedures in compliance with applicable federal and state laws and
regulations.
2. Receives and processes all requisitions for purchasing.
3. Verifies accuracy of data submitted on requisitions, including proper
account numbers, amounts, descriptions, quantities, and vendors.
4. Identifies purchase orders associated with contracts to be reported in
contract database.
5. Utilizes computer software programs to properly execute purchase orders
for all purchases. Deletes cancelled or voided purchase orders.
6. Disseminates copies of purchase orders to the appropriate departments.
7. Expedites purchase orders for emergency needs.
8. Maintains adequate supply of purchase orders for city operations.
9. Assists Accounts Payable with resolving problems with vendors and/or
departments regarding price, delivery, returns, warranties, incorrect
invoices, etc.
10. Determines if immediate need or emergency purchase requests are
necessary and takes appropriate actions.
11. Manages purchasing contracts for goods and services; tracks expiration
and renewal dates of active contracts; schedules meetings, requests for
proposals (RFPs) or bid advertisements for future contracts.
12. Serves as the liaison between the vendor/contractor and the using
department to remedy issues with products and services.
13. Ensures all departments comply with the City's purchasing policy and
Alabama state bid law.
14. Processes POs in accordance with establish procedures.
15. Places orders with approved vendors and issues the purchase order to the
vendors.
ESSENTIAL FUNCTION: Warehouse and Inventory. Performs inventory duties to
ensure accurate and optimal level of inventory exists.
1. Maintains a well-stocked inventory for optimal levels.
Page 133 of 166
3
2. Performs physical inventory of all materials, supplies, and equipment and
provides accurate numbers; walks the warehouse and physical count items.
3. Assists in unloading shipments; verifies the accuracy of the shipment (e.g.,
quantity, type, brand, etc.) to ensure accuracy and matches the specifics of
the invoices.
4. Tags supplies and materials to ensure proper identifications.
5. Maintains inventory of supplies, parts, tools, and equipment; enters data
into inventory records using a computer terminal, adding, or deleting items
to maintain appropriate balances.
6. Determines method of storage. identification and stock locations for all
materials, items, and equipment.
7. Maintains and updates computerized records of inventory.
8. Reconciles the general ledger inventory against actual inventory values.
9. Assists in conducting annual inventory count.
10. Coordinates with Warehouse and Purchasing Supervisor and Treasurer on
any adjustments to inventory, tracks items and transactions; makes
necessary corrections or adjustments if not balances.
ESSENTIAL FUNCTION: Bid Processing and Management. Coordinates all phases
of the proposal process to ensure full compliance with appropriate bid rules and
regulations.
1. Assists in the preparation of specifications, legal advertisements, formal bid
invitations, RFPs, and correspondence regarding purchasing matters.
2. Reviews recommendations on bid awards by analyzing bids, vendor
services, specifications, and determining if the lowest qualified bid is
awarded.
3. Follows up on bid and contracts to ensure compliance with procedure and
bid laws.
4. Reviews detailed specifications to identify the requirements from
department on services or equipment to be purchased.
5. Checks specification for proper bid law formatting.
6. Assists with the development and/or review of bid packages for compliance
with procedures and bid laws.
7. Acts as a liaison to various departments for vendors by assisting purchasing
procedures, product delivery, and/or contract problems and contacting
vendors to discuss orders, delivery dates, etc.
8. Prepares and maintains permanent bid file containing all related
documents.
9. Troubleshoots and resolves bid process problems such as invoice
problems, vendor agreement issues and/or delivery dates as needed to
assist in difficult situations.
10. Attends and participates in bid openings. Creates all documents required
for bid openings. Prepares bid tabulations by comparing all received bid
documents. Notifies all bidding parties and city departments of the bid
results.
Page 134 of 166
4
11. Attends and participates in Pre-Bid Meetings. Creates all documents
required for Pre-Bid Meetings.
12. Instructs personnel regarding proper bid procedures in compliance with
state laws, regulations, and policies.
13. Identifies and maintains lists of eligible vendors and selects vendors to
procure requisitioned commodities, meeting criteria such as price, quantity,
quality and delivery date and orders.
14. Ensures the accuracy of Identification and maintenance lists of eligible
vendors and selects vendors to procure requisitioned commodities, meeting
criteria such as price, quantity, quality and delivery date and orders.
15. Assists with preparing bid documents for Mayor and City Council approval.
16. Maintains RFP database with State Department of Finance.
17. Assists in the close-out of project documents.
ESSENTIAL FUNCTION: Department and City Functions. Provides support for
designated Departmental and City processes.
1. Represents the Department and City in a positive and professional manner.
2. Organizes the disposal of surplus property; implements surplus property
auctions and sales.
3. Scans purchase-related documents, and files by department.
4. Maintains documents, records, and files.
5. Assists in assembling information and repo rts as requested by the
Warehouse, Supervisor, Mayor, City Council, or other entities.
6. Attends meetings and training programs.
NON-ESSENTIAL FUNCTIONS:
Performs all other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of the locations of City properties and important locations.
3. *Knowledge of municipal purchasing functions and processes.
4. *Knowledge of bids laws and their application in municipal government.
5. Communication skills to effectively communicate internally and externally,
both orally and in writing.
6. Verbal skills to communicate effectively with elected officials, supervisors,
co-workers, subordinate employees and public.
7. Reading skills to comprehend documents, manuals, laws, licenses, reports,
ordinances, directives, procedures, and instructions.
Page 135 of 166
5
8. Writing skills to take notes, write reports, correspondence and
recommendations using correct English, grammar, punctuation, and
spelling.
9. Math skills to accurately perform calculations necessary work with cost
parameters and budget requirements.
10. Skills to appropriately use office electronic equipment such as multi-line
phones, fax machines and copiers.
11. Skills to use computers and specialized software, including spreadsheets.
12. Ability to establish priorities for self.
13. Ability to apply bid laws to departmental and city purchasing processes.
14. Ability to function within budgets and reconcile office accounts.
15. Ability to establish and maintain documents, records, and reports.
16. Ability to use computers and other methods to conduct research.
17. Ability to consistently represent the City in a positive, professional manner.
18. Ability to work according to priorities; ability to perform work accurately, with
attention to detail, and within designated time constraints.
19. Ability to plan, organize, coordinate, and carry out work.
20. Ability to solve, and help others with, conventional problems.
21. Ability to effectively collaborate work with others.
22. Ability to drive.
Minimum Qualifications
1. Possess an associates degree in business administration, management, or
a related field from an accredited college.
2. Minimum of two (2) years of professional work experience with bids and in
purchasing and an office environment; previous work experience in a
government office and/or work with the public is strongly preferred or any
combination of education and experience commensurate with the required
level of knowledge, skills, and abilities.
3. Possess a current and valid driver’s license; must be insurable.
4. Ability to work non-standard hours.
5. Ability to pass a pre-employment background check.
Physical Demands
The work is sedentary. Typically, the employee may sit comfortably to do the work.
However, there may be some walking; standing; bending; carrying of light items such as
papers, books, small parts; driving an automobile, etc. No special physical demands are
required to perform the work.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety
precautions typical of such places as offices, meeting and training rooms, libraries, and
residences or commercial vehicles, e.g., use of safe work practices with offic e equipment,
Page 136 of 166
6
avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The
work area is adequately lighted, heated, and ventilated.
Page 137 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Safety Coordinator
Department: Human Resources
FLSA: Exempt Grade: 11
Safety Sensitive: Yes
Security Sensitive: No
Job Description Prepared: May 2021
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Human Resources Manager
Subordinate Staff: None
Internal Contacts: All Departments; All Employees
External Contacts: General Public; Baldwin County Emergency Management
Agency (EMA); Alabama Emergency Management Agency
(AEMA); Vendors; Consultants
Job Summary
Under limited supervision of the Director of Human Resources, the employee is
responsible for proactively coordinating and performing safety -related field and office
work for all departments for the City of Fairhope. The employee develops, implements,
and evaluates safety programs, conducts safety inspections, provides safety training,
conducts safety investigations, and promotes safety awareness. Work requires extensive
contact with internal and external customers. The employee also develops and monitors
comprehensive environmental, health and safety (EHS) programs for the City using
industry safety standards and best practices. The employee exercises considerable
independent judgment and initiative in identifying current and potential safety hazards
and deficiencies and making recommendations for corrective action. This job is
considered safety-sensitive and is subject to a pre-employment background check and
random drug screenings.
Page 138 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Safety Planning and Programs. Employee develops,
designs, implements, and evaluates safety EHS programs for the City to ensure the
safest possible environment for City workers and citizens.
1. Promotes effective safety and loss prevention programs.
2. Identifies and addresses safety and health related hazards.
3. Develops, implements, and enforces EHS-related plans, policies,
procedures, and programs.
4. Assists in the development, organization, evaluation, and updating of the
disaster preparedness plans for the organization.
5. Advises management and employees on safety related issues and makes
recommendations.
6. Provides feedback and information to departments inquiring about safety
related issues and recommendations.
7. Implements and maintains departmental safety reporting system, to include
reports and follow-up.
8. Attends meetings, conferences, and seminars.
9. Assists and participates in the formulation of the safety budget.
10. Assists in the identification of causes and trends for accidents, injuries, and
losses.
11. Reviews safety training videos for City-wide applicability.
12. Assists in adapting City-wide safety practices and policies to specific
departments or divisions.
13. Prepares reports on inspections and audit report findings, industrial hygiene
results and recommendations, safety engineering regulations, and incident
investigation reports.
14. Develops and updates the City’s Safety Handbook.
ESSENTIAL FUNCTION: Safety Mitigation Activities. Employee performs duties to
promote safety throughout the City departments and reduce the risk of accidents
and safety issues.
1. Evaluates and addresses risks related to safety and security, as well as
hazardous materials and environmental concerns.
2. Conducts job site and facility safety inspections.
3. Conducts scheduled Departmental safety audits.
4. Monitors the correction of unsafe practices and hazards.
5. Coordinates, conducts, evaluates, and recommends safety training
programs.
Page 139 of 166
3
6. Investigates accidents and gathers investigative data to prepare reports and
statistics.
7. Tracks safety related occurrences and data to prepare reports.
8. Investigates safety related complaints and provides recommendations for
the resolution of complaints and issues.
9. Inspects trenches, confined spaces, etc., at work sites to ensure
conformance with OSHA standards.
10. Detects hazardous materials and chemicals.
11. Examines materials, equipment, and storage facilities to ensure the safety
of employees.
12. Conducts training sessions for employees and their supervisors regarding
safety in the workplace and safe working environments, including proper
lifting techniques and other safe working practices, the safe utilization of
equipment and tools, the recognition of hazardous conditions, etc.
13. Reviews employee safety performance and makes recommendations for
disciplinary and/or remedial action based on incident history and causation.
14. Acts as the point of contact regarding safety, compliance, and PPE for every
department including utilities.
15. Organizes safety seminars and training including but not limited to Drug &
alcohol training, Sexual harassment, and CDL training for all city
employees.
16. Certified CPR/AED instructor training employees for new and existing
certification for all city employees.
17. Manage all leaves of absence including but not limited to workers
compensation leave, Family Medical Leave (FMLA), and non-FMLA while
maintaining time entry for each employee who is absent.
18. Maintain compliance with Clearinghouse by monitoring and updat ing
employees who are DOT certified. Also Query every employee on an annual
basis.
19. Manages Loss Control Prevention Compliance Annual and quarterly
reporting) to include public safety regulatory standards (Parks, playgrounds,
etc.)
20. Participate in, and at times facilitate, New Employee Orientation.
21. Attend City Council meetings as needed.
22. Attend Personnel Board meetings.
23. Attend and/or be on call for all city events, parades, etc.
24. Must be available or have immediate access twenty-four hours a day to city
issued phone in case of emergency
NON-ESSENTIAL FUNCTION:
1. Responds to emergency calls during hurricanes, inclement weather, or
other emergency situations.
2. Performs other job-related duties as required or assigned.
Page 140 of 166
4
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City office locations.
3. Knowledge of the principles, techniques, and methods of modern safety
administration.
4. Knowledge of the principles, practices, and trends related to occupational
health and safety.
5. Knowledge of current and accepted methods and strategies related to
safety practices and principles.
6. Knowledge of investigative methods and analysis techniques related to
occupational accidents, injuries, and emergencies.
7. Knowledge of federal, state, and local safety-related laws, standards, and
regulations.
8. Knowledge of worker’s compensation rules and regulations.
9. Knowledge of principles, practices, and methods of budget preparation and
administration.
10. Knowledge of the basic principles of employee safety training and work
behavior motivation.
11. Knowledge of OSHA regulations and policies.
12. Knowledge of safety rules including accident causation and prevention.
13. Communication skills to effectively communicate internally and externally,
both orally and in writing.
14. Verbal skills to communicate effectively with officials, supervisors, co -
workers, and public.
15. Reading skills to comprehend and interpret technical and trade journals,
industry specific periodicals, product/manufacturer specifications, and
related technical information and data.
16. Writing skills to take field notes; write reports, correspondence and
recommendations using correct English, grammar, punctuation, and
spelling.
17. Math skills to perform calculations (add, subtract, multiply, divide) and some
statistical analysis.
18. Skills in organizing, prioritizing, and sequencing projects and tasks.
19. Ability to assess workplace situations and hazards and to recommend
appropriate corrective measures and strategies.
20. Ability to clearly communicate information both verbally and in writing.
21. Ability to listen and understand information and ideas presented verbally
and in writing.
22. Ability to relate highly technical issues and respond to questions at a
layman's level of understanding.
23. Ability to deal with stressful situations and effectively handle complaints.
24. Ability to work independently and with minimal supervision.
25. Ability to analyze situations and exercise good judgment.
26. Ability to write technical documentation.
Page 141 of 166
5
27. Ability to organize work, establish priorities, meet established deadlines,
and follow up on assignments with minimum direction.
28. Ability to establish and maintain effective working relationships with
employees, division and department heads, public/private sector contacts,
and City administration.
29. Ability to evaluate, audit, deduce, and/or assess data using established
criteria. Includes exercising discretion in determining actual or probable
consequences and in referencing such evaluation to identify and select
alternatives.
30. Ability to work with and apply principles of persuasion and/or influence
over others to coordinate programs or activities of a project, and resolve
typical problems associated with the responsibilities of the job
31. Ability to apply principles of influence systems, such as motivation,
incentive, and leadership, and to exercise independent judgment to apply
facts and principles for developing approaches and techniques to resolve
problems.
32. Ability to exercise judgement, decisiveness and creativity in situations
involving the evaluation of information against sensory, judgmental, or
subjective criteria, as opposed to that which is clearly measurable or
verifiable
33. Ability to drive.
Minimum Qualifications
1. Possess a bachelor’s degree in occupational health and safety, safety
management, human resources management or related field from an
accredited college or university.
2. Minimum of three (3) years of practical work experience in safety and risk
management; or any combination of education, training and experience that
demonstrates the above listed knowledge, skills, and abilities
commensurate with the requirements of this job.
3. Possess a current and valid driver’s license; must be insurable.
4. Possess or ability to obtain and maintain Certified Safety Professional
(CSP) designation within a prescribed period of time after hire.
5. Ability to work non-standard hours, including weekends and holiday, and on
call.
6. May be required to obtain commercial drivers’ license (CDL)
7. Ability to travel and stay overnight as required.
8. Ability to pass a pre-employment background check and an initial drug
screen.
Physical Demands
The work requires some physical exertion such as long periods of standing; walking over
rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching,
Page 142 of 166
6
reaching or similar activities; recurring lifting moderately heavy items such as record
boxes. The work may require specific, but common, physical characteristics and abilities
such as above-average agility and dexterity.
Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions, e.g., working at great heights under extreme weather conditions, or similar
situations where conditions cannot be controlled.
Page 143 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Senior Human Resources Coordinator
Department: Human Resources
FLSA: Exempt Grade: 11
Safety Sensitive: Yes
Security Sensitive: Yes
Job Description Prepared: April 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Human Resources Director
Subordinate Staff: None
Internal Contacts: All Departments; All Employees
External Contacts: General Public
Job Summary
Under the supervision of the Director of Human Resources, the employee performs the
professional functions of personnel management. The employee also assists the HR
Director with centralized human resource functions. The employee coordinates programs
and special events to ensure effective implementation and execution of benefits. The
employee assists in the general operation of the department by assisting with the
maintenance and implementation of personnel policies and activities. This job is
considered security-sensitive and is subject to pre-employment background check.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
Page 144 of 166
2
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION:
1. Serves as a consultant and human resources liaison to all City departments
regarding employment, classification, compensation, employee relations, and
other human resources issues. Provides a variety of information to employees,
management, and the public regarding human resources programs, policies, and
procedures.
2. Coordinates the hiring process by managing job requisitions in the applicant
tracking system, creating screening processes and interview questions,
participating in interviews with hiring managers, and assisting in the decision -
making step of the hiring process.
3. Recruits new employees; posts job openings and notices; attends job fairs;
screens possible candidate applications; forward qualified applications to
appropriated personnel.
4. Conducts pre-employment screening of selected candidates; obtains required
documentation; schedules drug and alcohol screens; checks references and
verifies employment.
5. Contacts department heads and other parties to provide hiring and start date
information; drafts and sends approved offer letters to new hires to coordinate the
pre-employment process, orientation activities and official start dates. Provides
relative information regarding benefits, work locations, and contact information.
6. Counsels employees regarding policies, procedures, and resolution of complaints.
Advises employees regarding the grievance process. Provides direction, guidance
and support to employees and management regarding employment practices, city
policies, and processes.
7. Assists in administering the classification plan by performing desk audits to
validate job responsibilities. Processes salary adjustments and increases as
directed.
8. Researches, compiles, and monitors administrative, statistical, or other data
pertaining to department operations. Conducts research of department files,
database records, electronic data sources, internet sites, hardcopy materials, or
other sources as needed
9. Performs all personnel work functions in accordance and compliance with
applicable federal and state laws, and with City ordinances, to include the
Department of Labor (DOL), Fair Labor Standards Act (FLSA), Americans with
Disabilities Act (ADA), Equal Employment Opportunity (EEO), and Family and
Medical Leave Act (FMLA), as well as others.
10. Processes a variety of documentation associated with department/division
operations, within designated timeframes and per established procedures;
receives and reviews various documentation, including applications, employee
information and data, and policies and procedures.
NON-ESSENTIAL FUNCTION:
Page 145 of 166
3
Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. Knowledge of simple arithmetic operations.
2. Knowledge of Federal, State, and City rules, regulations, guidelines, policies and
procedures related to compensation, classification, and other human resources
areas.
3. Knowledge of research, analysis, development, implementation and enforcement
of all personnel functions, practices, and procedures.
4. Knowledge of computers and related equipment, hardware and software for
utilization of Human Resources Information Systems to track and implement
employee payroll, leave, benefits, training, and overtime.
5. Skill in effective oral and written communication.
6. Skill in operating, maneuvering and/or controlling the actions of equipment,
machinery, tools, and/or materials used in performing essential functions.
7. Ability to evaluate, audit, deduce, and/or assess data using established criteria.
Includes exercising discretion in determining actual or probable consequences
and in referencing such evaluation to identify and select alternatives.
8. Ability to work with and apply principles of persuasion and/or influence over
others to coordinate programs or activities of a project, and resolve typical
problems associated with the responsibilities of the job
9. Ability to utilize a wide variety of reference, descriptive, advisory and/or design
data and information.
10. Ability to apply principles of influence systems, such as motivation, incentive, and
leadership, and to exercise independent judgment to apply facts and principles
for developing approaches and techniques to resolve problems.
11. Ability to exercise judgement, decisiveness and creativity in situations involving
the evaluation of information against sensory, judgmental, or subjective criteria,
as opposed to that which is clearly measurable or verifiable
Minimum Qualifications
1. Bachelor’s degree in Human Resources or a related field
2. Minimum three (3) years of experience in human resources, or any equivalent
combination of education, training, and experience which requires the requisite
knowledge, skills, and abilities for this job. Experience in the public sector may be
preferred.
3. Valid Alabama Driver’s License
4. Must possess a valid Society of Human Resources Management (SHRM-CP)
certification.
Page 146 of 166
4
Physical Demands
The work is sedentary. Typically, the employee may sit comfortably to do the work.
However, there may be some walking; standing; bending; carrying of light items such as
papers, books, small parts; driving an automobile, etc. No special physical demands are
required to perform the work.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety
precautions typical of such places as offices, meeting and training rooms, libraries, and
residences or commercial vehicles, e.g., use of safe work practices with offic e equipment,
avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The
work area is adequately lighted, heated, and ventilated.
Page 147 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Senior Services Assistant
Department: Community Affairs
FLSA: Non-Exempt Grade: 5
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: June 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Senior Services Coordinator and Manager
Subordinate Staff: None
Internal Contacts: All Nix Center Staff
External Contacts: General Public; Members; Sponsors; Renters; Vendors
Job Summary
Under the general supervision of the Senior Services Manager and the Senior Services
Coordinator, the Senior Services Assistant performs duties to assist with Senior Event
operations of the Nix Center. The employee coordinates and facilitates an array of
customer service duties to include meeting and greeting visitors, assisting members, and
providing aid in the logistics of program administration and implementation. The employee
assists with facilitation and administration for programs. This job is identified as safety -
sensitive and is subject to a pre-employment background check and random drug
screenings.
Page 148 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Nix Center Operations. Coordinates and aid in the day-to-
day operations of the Nix Center to include assistance with the facilitation,
execution, and implementation of programs, and facility events and activities.
1. Acts as a reference and source of information.
2. Assists with the overall daily operations and functions of the Nix Center.
3. Assists existing members; responds to requests and provides direction.
Maintains collegial, productive, and professional relationships among
employees and colleagues.
4. Attends and participates in meetings; assists in the development of reports
on center activities.
5. Distributes assembled materials as appropriate.
6. Ensures confidentiality as determined and appropriate.
7. Represents the Center and City in a consistently professional and positive
manner.
8. Assists members, guests, and patrons; aids in maintaining safety of all
individuals.
ESSENTIAL FUNCTION: Facility Rentals. Performs administrative and customer
service in order to provide exceptional services to the senior citizens and aging
population and to assist in the effective and efficient operations of the Center.
1. Greets visitors; responds to requests and inquiries.
2. Answers phones and appropriately route if necessary.
3. Receives member payments.
4. Counts and processes member and rentals fees and payments.
5. Makes facility reservations via telephone and in person.
6. Provides tours of the facility for interested prospective members
7. Provides an explanation of the rules, regulations, and policies and
procedures governing rentals.
8. Assists with contractual agreement for rental of the facility.
9. Processes contractual agreements to include providing paperwork,
explaining the specifics and details, and assisting with the completion of the
agreement.
10. Communications the specifics of events to renters and vendors to serve as
confirmation of details.
11. Establishes contact with vendors to check licensing and permits for up -to-
date status and adherence to legal deadlines.
Page 149 of 166
3
12. Visually inspects facility prior to and after events and programs to ensure
cleanliness and free of debris.
13. Decorates the facility for special events and programs.
14. Assist with set up/dissemble for events and activities.
15. Assists and monitors after hour events.
ESSENTIAL FUNCTION: Programs. Assists with development, set up, and
execution of programs, activities, special events in order to effectively provide
services to senior citizens and the aging population.
1. Recommends new programs and activities for seniors.
2. Assists with the development, specifics, and details of new programs.
3. Set up for various programs to include arranging tables and chairs,
arranging necessary materials and equipment, and providing refreshments.
4. Cleans and disinfects tables, chairs, and other surfaces.
5. Disassemble arrangements and inspects rooms after programs to aid in
cleanliness and remove and debris.
6. Assists with planning the logistics and specifics of programs to successfully
execute.
7. Assists with the implementation and execution of programs.
8. Posts flyers and other marketing materials to display pertinent information
of programs.
9. Drives to run errands.
NON-ESSENTIAL FUNCTION:
1. Assists seniors to aid in balance and to help prevent falls.
2. Performs light cleaning of facility.
3. Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City geography and road systems.
3. Knowledge of safety rules including accident causation and prevention.
4. Knowledge of customer service skills.
5. Knowledge of senior citizens and the aging population to include
challenges.
6. Knowledge of mathematics and computational skills.
7. Knowledge of the principles and practices of cardio-pulmonary resuscitation
(CPR) and First Aid.
8. Communication skills to effectively communicate internally and externally,
both orally and in writing.
Page 150 of 166
4
9. Verbal skills to effectively communicate with co-workers, supervisors, the
general public and over the telephone.
10. Writing skills to develop professional letters, reports, and other materials
using correct English, grammar, punctuation, and spelling.
11. Listening skills to take accurate statements.
12. Reading skills to understand and interpret state and City law enforcement
directives, procedures, and instructions.
13. Math skills to perform basic mathematical calculations.
14. Math skills to perform basic calculations (add, subtract, multiply, divide).
15. Ability to administer First Aid and CPR.
16. Ability to operate standard office equipment.
17. Ability to use computers and office productivity software.
18. Ability to maintain professional attitude.
19. Ability to handle and account for monies.
20. Ability to deal with all contacts in a courteous and patient manner.
21. Ability to handle irate individuals.
22. Ability to handle dynamic situations in a calm and courteous manner.
23. Ability to maintain strict confidentiality dealing with personnel records.
24. Ability to prioritize work projects and multi-task.
25. Ability to organize files and work projects.
26. Ability to work with little or no supervision.
27. Ability to drive.
Minimum Qualifications
1. Possess a high school diploma or GED; an associates’ degree in business,
administration, or related field from an accredited college is preferred.
2. Minimum of two (2) years of previous work experience of working with the
public.
3. 2Previous experience of working with seniors is preferred.
4. Possess a current and valid driver’s license; must be insurable.
5. Ability to work nonstandard or extended work hours.
6. Ability to pass a pre-employment background check and an initial drug
screen.
Physical Demands
The work requires some physical exertion such as long periods of standing; walking over
rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching,
reaching or similar activities; recurring lifting moderately heavy items such as record
boxes. The work may require specific, but common, physical characteristics and abilities
such as above-average agility and dexterity.
Page 151 of 166
5
Work Environment
The work environment involves everyday risks or discomforts which require normal safety
precautions typical of such places as offices, meeting and training rooms, libraries, and
residences or commercial vehicles, e.g., use of safe work practices with offic e equipment,
avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The
work area is adequately lighted, heated, and ventilated.
Page 152 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Senior Services Coordinator
Department: Community Affairs
FLSA: Non-Exempt Grade: 8
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: June 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Senior Services Manager
Subordinate Staff: Senior Services Assistant
Internal Contacts: All Nix Center Staff
External Contacts: General Public; Members; Sponsors; Renters; Vendors
Job Summary
Under the general supervision of the Senior Services Manager, the Senior Services
Coordinator performs duties to assist with overall operation of the Nix Center. Latitude in
independent judgment is afforded this employee to provide efficient and high qualities
services to all patrons. The employee coordinates and facilitates an array of customer
service duties to include meeting and greeting visitors, processing rentals, processing
and assisting members, and providing aid in the logistics of program administration and
implementation. The employee assists with facilitation and administration for programs.
This job is identified as safety-sensitive and is subject to a pre-employment background
check and random drug screenings.
Page 153 of 166
2
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Nix Center Operations. Coordinates and aid in the day-to-
day operations of the Nix Center to include assistance with the facilitation,
execution, and implementation of programs, and facility events and activities.
1. Acts as a reference and source of information.
2. Assists with and coordinates the overall daily operations and functions of
the Nix Center to include administrative and financial duties.
3. Processes new members to including facilitating completion of paperwork
and the collection of all fees.
4. Assists existing members; responds to requests and provides direction.
5. Counts monies received; verifies and reconciles.
6. Maintains collegial, productive, and professional relationships among
employees and colleagues.
7. Attends and participates in meetings; assists in the development of reports
on center activities.
8. Maintains files, documents, and records as it relates to Center functions and
operations.
9. Assists with assembling documents and reports. Distributes assembled
materials as appropriate.
10. Ensures confidentiality as determined and appropriate.
11. Represents the Center and City in a consistently professional and positive
manner.
12. Assists members, guests, and patrons; aids in maintaining safety of all
individuals.
ESSENTIAL FUNCTION: Performs administrative and customer service in order to
provide exceptional services to the senior citizens and aging population and to
assist in the effective and efficient operations of the Center.
1. Greets visitors; responds to requests and inquiries.
2. Answers phones and appropriately routes if necessary.
3. Receives member and rentals fees and payments.
4. Counts and processes member and rentals fees and payments.
5. Makes facility reservations via telephone and in person.
6. Provides tours of the facility for prospective members.
7. Provides an explanation of the rules, regulations, and policies and
procedures governing rentals and membership.
8. Assists with contractual agreement for rental of the facility, if needed.
9. Creates and schedules lively and informational programming for seniors.
Page 154 of 166
3
10. Schedules group and individual meetings and activities.
11. Processes contractual agreements to include providing paperwork,
explaining the specifics and details, and assisting with the completion of the
agreement, if needed.
12. Visually inspects facility prior to and after events and programs to ensure
cleanliness and free of debris.
13. Decorates the facility for special events and programs.
14. Assist with set up/disassemble for events and activities.
15. Assists and monitors after hour events.
ESSENTIAL FUNCTION: Programs. Assists with development, set up, and
execution of programs, activities, special events in order to effectively provide
services to senior citizens and the aging population.
1. Recommends new programs and activities for seniors.
2. Assists with the development, specifics, and details of new programs.
3. Set up for various programs to include arranging tables and chairs,
arranging necessary materials and equipment, and providing refreshments.
4. Cleans and disinfects tables, chairs, and other surfaces.
5. Disassemble arrangements and inspects rooms after programs to aid in
cleanliness and remove and debris.
6. Assists with planning the logistics and specifics of programs to successfully
execute.
7. Assists with the implementation and execution of programs.
8. Posts flyers and other marketing materials to display pertinent information
of programs.
9. Drives to run errands.
NON-ESSENTIAL FUNCTION:
1. Assists seniors to aid in balance and to help prevent falls.
2. Performs light cleaning of facility.
3. Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City geography and road systems.
3. Knowledge of safety rules including accident causation and prevention.
4. Knowledge of customer service skills.
5. Knowledge of senior citizens and the aging population to include
challenges.
6. Knowledge of mathematics and computational skills.
Page 155 of 166
4
7. Knowledge of the principles and practices of cardio-pulmonary resuscitation
(CPR) and First Aid.
8. Communication skills to effectively communicate internally and externally,
both orally and in writing.
9. Verbal skills to effectively communicate with co-workers, supervisors, the
general public and over the telephone.
10. Writing skills to develop professional letters, reports, and other materials
using correct English, grammar, punctuation, and spelling.
11. Listening skills to take accurate statements.
12. Reading skills to understand and interpret state and City law enforcement
directives, procedures, and instructions.
13. Math skills to perform basic mathematical calculations.
14. Math skills to perform basic calculations (add, subtract, multiply, divide).
15. Ability to administer First Aid and CPR.
16. Ability to operate standard office equipment.
17. Ability to use computers and office productivity software.
18. Ability to maintain professional attitude.
19. Ability to handle and account for monies.
20. Ability to deal with all contacts in a courteous and patient manner.
21. Ability to handle irate individuals.
22. Ability to handle dynamic situations in a calm and courteous manner.
23. Ability to maintain strict confidentiality dealing with personnel records.
24. Ability to prioritize work projects and multi-task.
25. Ability to organize files and work projects.
26. Ability to work with little or no supervision.
27. Ability to drive.
Minimum Qualifications
1. Possess a high school diploma or GED; an associates’ degree in business,
administration, or related field from an accredited college is preferred.
2. Minimum of two (2) years of previous work experience of working with the
public.
3. Previous experience of working with seniors is preferred.
4. Possess a current and valid driver’s license; must be insurable.
5. Ability to work nonstandard or extended work hours.
6. Ability to pass a pre-employment background check and an initial drug
screen.
Physical Demands
The work requires some physical exertion such as long periods of standing; walking over
rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching,
Page 156 of 166
5
reaching or similar activities; recurring lifting moderately heavy items such as record
boxes. The work may require specific, but common, physical characteristics and abilities
such as above-average agility and dexterity.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety
precautions typical of such places as offices, meeting and training rooms, libraries, and
residences or commercial vehicles, e.g., use of safe work practices with offic e equipment,
avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The
work area is adequately lighted, heated, and ventilated.
Page 157 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Staking Technician
Department: Electric Department
FLSA: Non-Exempt Grade: 6
Safety Sensitive Job: Yes
Security Sensitive Job: No
Job Description Prepared: June 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all -inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Electric Superintendent
Subordinate Staff: None
Internal Contacts: Electric Department; Gas Department; Water and Wastewater
Department
External Contacts: Alabama Department of Transportation (ALDOT)-Baldwin
County Office; Baldwin County Permit Office; Private
Engineering Firms; Contractors; General Public
Job Summary
Under the supervision of the Electric Superintendent, this employee prepares schematic
designs and construction documents such as permits survey documents utilizing
computer aided design (CAD) software. The employee prints out requested documents
using a plotter. This employee performs surveying work involving as-built plans for state
required permits. Survey work involves utilization of standard surveying equipment such
as a tripod and transit and measuring stick and wheel. This employee works with utility
Line Locators when performing survey work to ensure exact utility location s within right-
of-way (ROW). The employee submits completed site or plot drawings to the county
ALDOT office for their review and approval. This employee locates utility lines using
Page 158 of 166
2
handheld electronic locating equipment. This job is considered safety-sensitive is subject
to a pre-employment background check and random drug screens.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Prepares Schematic Designs and Drawings. Prepares
various schematic designs and drawings utilizing CAD software.
1. Prepares schematic designs and drawings for Electric Department projects
utilizing CAD software and manual drawing processes, designs and
drawings support preparation of utility permits and other Department tasks.
2. Assists Department staff in design and drawing preparation.
3. Uses plotter to prepare and print requested designs and drawings.
4. Prepares work orders and cost estimates for construction of electric system.
5. Calculates fault currents and makes fuse coordination studies
6. Designs and specifies street and park lighting systems.
7. Advises and assists customers and developers on commercial, industrial,
and residential services and main extensions.
ESSENTIAL FUNCTION: Performs Surveying Work. Performs survey work at work
sites throughout the Department’s service area.
1. Uses standard survey equipment such as tripods, transits and measuring
sticks and wheels to perform surveying tasks at project sites.
2. Uses survey work to verify as-built plans for state permit compliance.
3. Coordinates with Department Line Locators to verify and confirm utility line
locations when performing survey work.
4. Prepares, files and records easements.
5. Performs field tests such as high voltage cable testing and fault locating,
EMF detection.
ESSENTIAL FUNCTION: Line Location. Uses handheld electronic utility line
location equipment to locate utility lines at work sites.
1. Uses handheld electronic utility location devices to locate and mark
underground electric, water, gas, and sewer utilities at work sites.
2. Performs field work such as determining road right-of-way & easement
locations, staking with tools including a compass, line level and transit.
3. Provides collected line location data to Department’s global positioning
system (GPS) office for data entry.
Page 159 of 166
3
NON-ESSENTIAL FUNCTION:
Performs other job-related duties as required or assigned.
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City geography, road, and street systems.
3. Knowledge of CAD design and drawing software and applications related
to electric utility project construction, repair, and maintenance.
4. Knowledge of surveying techniques and procedures.
5. Knowledge of work site safety regulations and requirements.
6. Verbal skills to effectively communicate with co -workers, supervisors, and
the general public.
7. Writing skills to prepare reports and other materials using correct English,
grammar, punctuation, and spelling.
8. Reading skills to understand and interpret City policies and guidelines.
9. Math skills to perform basic calculations (add, subtract, multiply, divide).
10. Ability to operate standard office equipment.
11. Ability to operate plotters.
12. Ability to manually draw plans, schematics, and other documents.
13. Ability to utilize handheld electronic utility locating equipment.
14. Ability to use computers and office productivity software.
15. Ability to maintain professional attitude.
16. Ability to use a telephone.
17. Ability to deal with all contacts in a courteous and patient manner.
18. Ability to prioritize work projects and multi-task.
19. Ability to organize files and work projects.
20. Ability to work with little or no supervision.
21. Ability to drive.
Minimum Qualifications
1. Possess a high school diploma or GED; prefer technical or community
college degree in computer-aided design or drafting.
2. Minimum of one (1) to three (3) years of experience in computer-aided
drafting or related work experience and two (2) to four (4) years previous
experience working in utilities, or any equivalent combination of education,
training, and experience.
3. Possess a current and valid driver’s license; must be insurable.
4. Ability to travel to attend professional development programs or training
courses.
Page 160 of 166
4
5. Ability to pass a pre-employment background check and an initial drug
screen.
Physical Demands
The work requires some physical exertion such as long periods of standing; walking over
rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching,
reaching or similar activities; recurring lifting moderately heavy items such as record
boxes. The work may require specific, but common, physical characteristics and abilities
such as above-average agility and dexterity.
Work Environment
The work involves moderate risks or discomforts which require special safety precautions,
e.g., working around moving parts, carts, or machines; with contagious diseases or irritant
chemicals, etc. Employees may be required to use protective clothing or gear such as
masks, gowns, coats, boots, goggles, gloves, or shields.
Page 161 of 166
1
CITY OF FAIRHOPE
JOB DESCRIPTION
Job Title: Utilities Public Relations Coordinator
Department: Community Development
FLSA: Exempt Grade: 11
Safety Sensitive: Yes
Security Sensitive: No
Job Description Prepared: August 2024
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all-inclusive.
The employee may be assigned other duties that are not specifically included.
Relationships
Reports to: Director of Community Affairs
Subordinate Staff: None
Internal Contacts: All Departments; All Employees
External Contacts: General Public; Elected Officials; Legislators, Local
Businesses; Local, State, and Federal agencies
Job Summary
This position is responsible for performing public outreach events, presentations, and
communication plans used to disperse pertinent public information for Fairhope Public
Utilities. The Utilities Public Relations Coordinator is responsible for the development of
a communications program for water, wastewater, gas, and electric utilities. Work
includes designing a variety of media materials to promote and communicate utility
services, activities, programs, and projects to the general public, targeted customers,
and various regional and state organizations and agencies. This position is responsible
for developing, coordinating and providing effective communications and media
expertise as well as promoting the programs and services of Fairhope Public Utilities in
coordination with countywide and regional partners. Considerable independent
judgment and initiative are exercised in the performance of duties that require extensive
public contact, presentation development and writing skills. This job is considered
Page 162 of 166
2
safety-sensitive and is subject to a pre-employment background check and random
drug screens.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTIONS: Community Relations and Public Affairs. Performs
outreach duties to build relationships and establish rapport, strategic plans for
utility opportunities.
1. Establish short term and long-term goals and objectives.
2. Develop policies and procedures, and branding and communication standards for
Fairhope Public Utilities.
3. Manges community affairs operation to achieve goals within available resources;
plans and organizes workloads and assignments.
4. Develop short term and long-term plans for a project; gather, interpret, and
prepare data for reports and recommendations; coordinates department activities
with other departments and agencies as needed.
5. Develops and delivers private and public presentations regarding current and
future projects.
6. Meets with businesses and community officials to determine overall development
needs and goals; and to develop and support activities, programs, and plans.
7. Acts as an official point of contact and reference.
8. Performs research in order to assess and determine potential contacts for
collaboration and engagement.
9. Contacts and engages with other entities and organizations.
10.Seeks opportunities for collaboration with partners.
11.Collaborates and engages with other entities to establish rapport and build
relationships.
12.Acts as a liaison to private and public secondary sources of information,
supplements secondary sources with local original research.
13.Serves as liaison to various boards and commissions.
14.Conducts presentations to various groups.
15.Responds to citizenry request and inquiries.
16.Resolves citizenry complaints.
ESSENTIAL FUNCTIONS: Marketing, Community and Public Relations.
Coordinates customer communication and strategies in order disseminate
information to Fairhope Public Utilities customers in an effective and timely
manner.
Page 163 of 166
3
1. Writes and edits news releases, feature stories, articles, newsletters and
speeches and arranges for the dissemination of finished materials.
2. Develops and maintains the Fairhope Public Utilities strategic communications
plan, and crisis communications plan.
3. Coordinates customer communications including design and development of
billing inserts, social media communications, water conservation information, and
water quality notifications.
4. Coordinates city and countywide public communications programs including
targeted outreach and infrastructure improvements communication.
5. Participates in multi-agency regional partnership communications programs.
6. Collaborates with internal and external agencies for marketing campaigns
including professional video, printed materials, and social media.
7. Manages day to day communications in emergency situations which may include
water main breaks, sanitary sewer overflows, power outages, hurricane/disaster
recovery events, and water quality related press releases.
8. Assists consultants and vendors engaged in communications related activities on
behalf of the Fairhope Public Utilities.
9. Develops and updates website content as needed.
10.Collects and analyzes survey and statistical data related to public outreach
programs.
11.Writes educational and informational copy on special topics; sets up feature
stories and pictorial layouts.
12.Conducts field and office research in obtaining materials to be used in feature
articles.
13.Meets with departmental staff, civic organizations and the general public for the
purpose of discussing and securing information to be used in writing articles.
14.Orders and designs promotional pieces for the Fairhope Public Utilities such as
banners, pens, and pencils.
15.Attends trade shows and gathers promotional materials.
NON-ESSENTIAL FUNCTIONS:
Performs all other duties as required or assigned.
KNOWLEDGE, SKILLS, AND ABILIITIES
(*Can be acquired on the job)
•*Knowledge of City rules, regulations, polices, and procedures.
•*Knowledge of City geography, road, and bridge systems.
•Knowledge of the community and regional layout in order to collaborate with local
businesses.
•Knowledge of utilities crisis communication plans and protocols.
•Knowledge of the functions, needs, policies, laws, ordinances, and regulations
governing the operation of cities.
• General knowledge of water, wastewater, gas and electrical systems and
operations.
•Working knowledge of marketing and finance.
Page 164 of 166
4
•Knowledge of appropriate computer application and software
•Knowledge of the operations of local, state, federal governments
•Knowledge of research resources and techniques
•Verbal communication skills to communicate with the general public.
•Ability to communicate effectively in verbal, written, graphic and visual form;
•Ability to deliver presentations, negotiate, counsel, issue instruction, answer
questions, interact with, and respond to a variety of people.
•Ability to relate productively to external groups including business/community
groups, state and local officials and the general public.
•Ability to understand and respond to present and emergency policy issue
concerns.
•Ability to develop and maintain effective working relationships with key figures in
government, agencies, or the general public.
•Ability to meet the public in a courteous and tactful manner.
•Ability to obtain information and to give clear and concise explanations of city
ordinances and regulations.
•Ability to maintain office records.
•Ability to maintain professional attitude.
•Ability to handle account for monies.
•Ability to use a multiline telephone.
•Ability to deal with all contacts in a courteous and patient manner.
•Ability to handle irate individuals.
•Ability to handle dynamic situations in a calm and courteous manner,
•Ability to maintain strict confidentiality dealing with personnel records.
•Ability to prioritize work projects and multi-task.
•Ability to organize files and work projects.
•Ability to drive.
•Ability to work weekends and nights.
MINIMUM QUALIFICATIONS
1. Graduation from an accredited four-year college or university with a bachelor’s
degree in public administration, Business Administration, or a related field.
2. One (1) year of similar previous professional work experience in public relations
or marketing.
3. Possession of a valid and current driver’s license; must be insurable.
4. Ability to work irregular hours and attend overnight meetings as duties demand.
5. Ability to pass a pre-employment background check.
PHYSICAL DEMANDS
The work is sedentary. Typically, the employee may sit comfortably to do the work.
However, there may be some walking; standing; bending; carrying of light items such as
Page 165 of 166
5
papers, books, small parts, driving an automobile, etc. No special physical demands are
required to perform the work.
WORKING CONDITIONS AND ENVIRONMENT
The work environment involves everyday risks or discomforts which require normal
safety precautions typical of such places as offices, meeting and training rooms,
libraries, and residences, commercial vehicles, eg., use of safe work practices with
office equipment, avoidance of trips and falls, observance of fire regulations and traffic
signals, etc. The work area is adequately lighted, heated, and ventilated.
Page 166 of 166