HomeMy WebLinkAbout08-26-2024 City Council MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 26 August 2024.
Present were Council President Corey Martin, Councilmembers: Jack Burrell,
Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney
Marcus E. McDowell, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Martin called the meeting to
order at 6:05 p.m. The invocation was given by Pastor Betty Massey of Fairhope
Christian Church and the Pledge of Allegiance was recited. Councilmember Conyers
moved to approve minutes of the 12 August 2024, regular meeting; and minutes of the
12 August 2024, work session. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
Mayor Sullivan addressed the City Council and announced that Sheriff Hoss
Mack is retiring; and said she presented him with a Certificate of Appreciation for all
his hard work from the Mayor and the City Council.
She announced that the Working Waterfront Project is beginning and the fencing has
been placed at the Municipal Pier parking area. She said there are directional signs for
parking and the pier will remain open.
Councilmember Burrell gave a brief update on the Recreation Board and the
Airport Authority.
Council President Martin stated there was a need to add on an agenda item after .
Agenda Item Number 34: a resolution that the City Council approves the procurement
of underground material to replace the incoming feed to Quail Creek Subdivision. Three
2500' reels of Prysmian 1 /0 stranded EPR primary wire, four 2000' reels of 2" HDPE
roll pipe, Three 3ph metal termination cabinets, Three ground sleeves for termination
cabinets, Nine load break 4 position junctions, 15 K v load break elbows, and 50 class 2
ductile Iron Pole. The total cost not to exceed $58,702.00.
Councilmember Burrell moved to add on the above-mentioned item not on the
printed agenda; and to move Agenda Item No. 32 to be heard before Agenda Item No. 5.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
10550
26 August 2024
Councilmember Burrell introduced in writing, and moved for the adoption of the
following resolution, a resolution that the City Council hereby approves the
Homecoming Parade in Downtown Fairhope for Fairhope High School on Thursday,
September 26, 2024, from 5:00 p.m. to 8:30 p.m. as well as the use of the Fairhope
Beach Pavilion; and immediately following the parade for the bonfire pep rally. The
route begins at the Fairhope Civic Center to Fairhope Avenue; right on Fairhope
Avenue; then right to Pavilion. The City will provide for Public Safety. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5156-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby approves the Homecoming
Parade in Downtown Fairhope for Fairhope High School on Thursday, September 26,
2024, from 5:00 p.m. to 8:30 p.m. as well as the use of the Fairhope Beach Pavilion;
and immediately following the parade for the bonfire pep rally. The route begins at the
Fairhope Civic Center to Fairhope Avenue; right on Fairhope Avenue; then right to
Pavilion. The City will provide for Public Safety.
Attest:
�s, MMC
City Clerk
Corey Martin, Council President
Councilmember Conyers moved for final adoption of Ordinance No. 1806, an
ordinance granting a Non-Exclusive Franchise to Southern Light, LLC, for the purpose
of Construction and Maintaining a Fiber-Optic Transmission Line within Certain Public
Rights-Of-Way within the City of Fairhope, Alabama in accordance with the terms and
conditions pursuant to Franchise stated in Ordinance. (Introduced at the August 12,
2024 City Council Meeting) Seconded by Councilmember Burrell, motion for final
adoption passed by the following voice votes: AYE -Burrell, Martin, Conyers,
Robinson, and Boone. NAY -None.
10551
26 August 2024
Councilmember Conyers moved for final adoption of Ordinance No. 1807, an
ordinance granting a Non-Exclusive Franchise to Uniti Fiber GulfCo LLC, for the
purpose of Construction and Maintaining a Fiber-Optic Transmission Line within
Certain Public Rights-Of-Way within the City of Fairhope, Alabama in accordance with
the terms and conditions pursuant to Franchise stated in Ordinance. (Introduced at the
August 12, 2024 City Council Meeting) Seconded by Councilmember Burrell, motion
for final adoption passed by the following voice votes: AYE -Burrell, Martin, Conyers,
Robinson, and Boone. NAY -None.
Councilmember Burrell moved for final adoption of Ordinance No. 1808, an
ordinance to amend Ordinance No. 1513; and to repeal Ordinance No. 1730: Article III.
Board of Advisors; Section 1 of the Fairhope Recreation Board's By-Laws; changing the
Planning Jurisdiction to Police Jurisdiction. (Introduced at the August 12, 2024 City
Council Meeting) Seconded by Councilmember Conyers, motion for final adoption
passed by the following voice votes: AYE -Burrell, Martin, Conyers, Robinson, and
Boone. NAY -None.
Councilmember Burrell moved for final adoption of Ordinance No. 1809, an
·ordinance to amend Zoning Ordinance No. 1253 and to rezone the property of Rockwell
LLC property from R-1, Low Density Single-Family Residential District to B-2,
General Business District, to be known as Rockwell Place. The property is
approximately 15 acres and is located east of Highway 181, 1 /3 mile north of the
Intersection of Highway 104 and Highway 181. PPINS #: 625447, 625448, 625449;
and subject to Planning Commission and Staff recommendations. (Introduced at the
August 12, 2024 City Council Meeting) Councilmember Conyers said he would be
abstaining from this vote. Seconded by Councilmember Boone, motion for final
adoption passed by the following voice votes: AYE -Burrell, Martin, Robinson, and
Boone. NAY -None. ABSTAIN -Conyers.
Councilmember Conyers moved for final adoption of Ordinance No. 1810, an
ordinance to amend Zoning Ordinance No. 1253 and to rezone the property of Kathryn
Mull property from R-2, Medium Density Single-Family Residential District to B-3b,
To urist Resort Commercial Service District. The property is approximately 0.42 acres
and is located at 53 N. Church Street. PPIN# 15034; and subject to Recommendation
No. I and No. 2 and minus Recommendation No. 3 regarding "No Parking Signs."
(Introduced at the August 12, 2024 City Council Meeting) Seconded by Councilmember
Boone, motion for final adoption passed by the following voice votes: AYE -Burrell,
Martin, Conyers, Robinson, and Boone. NAY -None.
Councilmember Boone introduced in writing an ordinance to amend Chapter
10.5 Environment, specifically Article II, Emergency Water Conservation Plan to add
Section 10.5-55.5: Mechanical or System Emergency; City of Fairhope Code of
Ordinances. Due to lack of a motion for immediate consideration, this ordinance will
layover until the September 23, 2024 City Council meeting.
10552
26 August 2024
Councilmember Burrell introduced in writing, and moved for the adoption of the
following resolution, a resolution that the Public Improvements indicated herein for
Harvest Green East Phase 1 are hereby accepted for Public Maintenance subject to the
Bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and
Guaranty Agreement between the City of Fairhope and Harvest Green East 2022, LLC.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5157-24
WHEREAS, the Owners of Harvest Green East Phase 1 desire to have all public streets and
public right-of-ways dedicated on the plat filed for record in the Probate Records of
Baldwin County, Alabama, on Slide 2958-A, and all Fairhope public utilities located in
public right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and;
WHEREAS, the City of Fairhope, Alabama, has received notice from the eng ineers of the
project that the design and capacity of the public improvements have been designed in
conformance with City requirements, and;
WHEREAS, the Public Works Director has indicated that the improvements meet City
requirements, and;
WHEREAS, the City of Fairhope, Alabama, has received from the owners of Harvest
Green East, the maintenance bond for the public improvements constructed for a period of 2
years, and;
NOW, THEREF ORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FAIRHOPE, ALABAMA that the public improvements indicated herein for Harvest
Green East Phase 1 are hereby accepted for public maintenance subject to the bond posted;
and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement
between the City of Fairhope and Harvest Green East 2022, LLC (the "Subdivider").
BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the City of
Fairhope to maintain any utility or drainage facilities outside the limits of the right-of-way
of the public streets, or any irrigation systems installed within the right-of-way of public
streets, whether or not such may be located within dedicated easements in any of these
developments.
Corey Martin, Council President
Attest:
10553
26 August 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the Public Improvements indicated herein for
Harvest Green West Phase 1 are hereby accepted for Public Maintenance subject to the
Bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and
Guaranty Agreement between the City of Fairhope and Harvest Green West 2022, LLC.
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 5158-24
WHEREAS, the Owners of Harvest Green West Phase 1 desire to have all public streets
and public right-of-ways dedicated on the plat filed for record in the Probate Records of
Baldwin County, Alabama, on Slide 2956-D, and all Fairhope public utilities located in
public right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and;
WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the
project that the design and capacity of the public improvements have been designed in
conformance with City requirements, and;
WHEREAS, the Public Works Director has indicated that the improvements meet City
requirements, and;
WHEREAS, the City of Fairhope, Alabama, has received from the owners of Harvest
Green West, the subdivision performance bond for the public improvements constructed for
a period of 2 years, and;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FAIRHOPE, ALABAMA that the public improvements indicated herein for Harvest
Green West Phase 1 are hereby accepted for public maintenance subject to the bond posted;
and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement
between the City of Fairhope and Harvest Green West 2022, LLC (the "Subdivider").
BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the City of
Fairhope to maintain any utility or drainage facilities outside the limits of the right-of-way
of the public streets, or any irrigation systems installed • • the right-of-way of public
streets, whether or not such may be located within de cated easements in any of these
developments.
Corey Martin, Council President
Attest:
�,·11� LM'A.anks,MMC
City Clcik
10554
26 August 2024
Councilmember Robinson introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 24-059-2024-PWI-025) to
McElhenney Construction Company for City-wide Road Repair, Resurfacing &
Striping Project with a bid proposal not-to-exceed $676,007.83. and authorize City
Treasurer to make the following FY2024 budget adjustments: That the City Council
authorizes Treasurer to make the following FY2024 budget adjustments: Transfer
savings from ADA Compliance Project (103-55887) in the amount of $89,460.56 to
(103-55856); record Transfer in Gas Fund (103-49892) in the amount of $41,312.30 to
(I 03-55856); and record Transfer in Capital Project Fund (002-50965) in the amount of
$41,312.30 for road repairs attributable to Gas Department. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
RESOLUTION NO. 5159-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[I]That the City of Fairhope did request, receive, and open bids to procure services for (Bid
No. 24-059-2024-PWI-025) for City-wide Road Repair, Resurfacing & Striping Project at
555 South Section Street, City of Fairhope offices, Fairhope, Alabama.
[2]At the appointed time and place, bids were received and tabulated as follows:
Please see attached Bid Tabulation
City-wide Road Repair, Resurfacing & Striping Project
[3]After evaluating the bids with required specifications, McElhenney Construction
Company is now awarded (Bid No. 24-059-2024-PWI-025) for City-wide Road Repair,
Resurfacing & Striping Project for a bid proposal not-to-exceed $676,007.83.
[ 4]That the City Council authorizes Treasurer to make the following FY2024 budget
adjustments: Transfer savings from ADA Compliance Project (103-55887) in the amount of
$89,460.56 to (103-55856); record Transfer in Gas Fund (103-49892) in the amount of
$41,312.30 to (103-55856); and record Transfer in p al Project Fund (002-50965) in the
amount of $41,312.30 for road repairs attributable t Ga Department.
DULY ADOPTED THIS 26TH D
Corey Martin, Council President
Attest:
�tifoL City Cle
10555
26 August 2024
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Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope does hereby choose to
participate, and approve our participation, in the Baldwin County Comprehensive Solid
Waste Management Plan 2025-2035. Seconded by Councilmember Burrell, motion
passed unanimously by voice vote.
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10556
26 August 2024
STATE OF ALABAMA )
COUNTY OF BALDWIN )
RESOLUTION NO. 5160-24
WHEREAS, the Baldwin County Commission, as required by §22-27-1, et seq., Code of
Alabama (1975), and without limitation, and Alabama Department of Environmental
Management (ADEM), Administrative Code, Division 13 Land Division -Solid Waste
Program, has prepared a new Baldwin County Comprehensive Solid Waste Management
Plan (Plan) for submission to ADEM covering the entire Baldwin County jurisdiction,
including unincorporated Baldwin County and Baldwin County's 14 municipalities; and
WHEREAS, the Baldwin County Commission adopted the Plan during its regular meeting
held and conducted on August 26, 2024; and
WHEREAS, the Baldwin County Development and Environmental Director has engaged
LaBella Associates, D.P.C. to prepare a new Baldwin County Comprehensive Solid Waste
Management Plan; and
WHEREAS, the South Alabama Regional Planning Commission (SARPC), has completed
the Needs Assessment for the Comprehensive Solid Waste Management Plan and concurs
with the Plan; and
WHEREAS, the Baldwin County Commission and Baldwin County Solid Waste
Department will conduct public hearings to solicit input, and have consolidated citizen
comments and concerns into the development of the Plan; and
WHEREAS, should any of Baldwin County's 14 municipalities choose not to participate in
this Plan, said respective municipality is required to submit their own Solid Waste
Management Plan to ADEM by February 2, 2025.
NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, that the City of Fairhope does hereby choose to participate, and approve our
participation, in the Baldwin County Comprehensi lid Waste Management Plan.
Corey Martin, Council President
Attest
City Clerk
10557
26 August 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to
execute an Intergovernmental Services Agreement between the Baldwin County
Commission and the City of Fairhope, Alabama for striping Manley Road (from U. S.
Highway 98 to County Road 13) and Thompson Hall Road (from Twin Beech Road to
Fairhope Avenue). Seconded by Councilmember Robinson, motion passed unanimously
by voice vote.
RESOLUTION NO. 5161-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute
an Intergovernmental Services Agreement between the Baldwin County Commission
and the City of Fairhope, Alabama for striping Manley Road (from U. S. Highway 98 to
County Road 13) and Thompson Hall Road (from Twin Beech Road to Fairhope
Avenue).
ADOPTED ON THIS 26TH D
Attest:
dfsa.anks,MMC
City Clerk
Corey Martin, Council President
Councilmember Burrell introduced in writing, and moved for the adoption of the
following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to
execute a Contract with Neel-Schaffer, Inc. for Professional Engineering Services (RFQ
PS24-033) for the Review of Traffic Movements and Intersection Geometry at the
Intersection of Fairhope Av enue and Ingleside Street with a not-to-exceed amount of
$8,500.00. Seconded by Councilmember Conyers, motion passed unanimously by voice
vote.
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10558
26 August 2024
RESOLUTION NO. 5162-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute
a contract with Neel-Schaffer, Inc. for Professional Engineering Services (RFQ PS24-
033)for the Review of Traffic Movements and Inter tion Geometry at the Intersection
of Fairhope Avenue and Ingleside Street with a t-to-e ceed amount of $8,500.00.
ADOPTED ON THIS 26TH
Corey Martin, Council President
Attest:
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council endorses the Comprehensive
Watershed Management Plan for the Eastern Shore created by the Mobile Bay National
Estuary Program (MBNEP) in July 2023; and that the City Council acknowledges the
importance of the watershed plan findings and agrees to be an active partner in
implementation efforts when appropriate. Seconded by Councilmember Conyers,
motion passed unanimously by voice vote.
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10559
26 August 2024
RESOLUTION NO. 5163-24
RESOLUTION IN SUPPORT OF THE EASTERN SHORE
COMPREHENSIVE WA TERSHED MANAGEMENT PLAN
The Eastern Shore Comprehensive Watershed Management Plan located in Baldwin County, Alabama,
was prepared by the Mobile Bay National Estuary Program and other concerned community leaders with
interest in the long-term viability of water quality and living resources o f this area. In agreement with the
spirit and goals of this plan and acknowledging the environmental and economic importance and value of
these watersheds, a call for intergovernmental cooperation is necessary to successfully achieve the
continuous improvement of the management o f these vital coastal resources.
WHEREAS, the Fly Creek watershed is part of the Eastern Shore, located in southwest Baldwin County
and within the governing entities of Baldwin County, the cities of Daphne and Fairhope, and fortions of
the communities of Montrose, Houstonville, Point Clear, and Barnwell; and
WHEREAS, Eastern Shore drains 22,400 acres and contributes to the health and vitality of its receiving
waters in Mobile Bay; and
WHEREAS, the landscape of this watershed encompasses a variety of ecosystems including but not
limited to marshes, wetlands, forests, coastal habitats; and
WHEREAS, conversion of the natural landscape to impervious cover has caused increases in volume and
velocity of stormwater runoff, resulting in increased flooding; non-point source pollution impacts that
include trash and litter, pathogens, and nutrients; channel erosion; degraded habitats and infrastructure;
and deteriorated water quality in its tributaries and creeks that ultimately transport non-point source
pollution and sediment into Mobile Bay; and
WHEREAS, one segment of water in the Watershed is listed on the 2024 Alabama 303(d) list for
pathogens; and
WHEREAS, a Comprehensive Watershed Management Plan for the Eastern Shore completed in August
2023 documented the current state of habitat and water quality in the Watershed; described major
pollutants; assessed future climate change scenarios; characterized recreational access opportunities;
highlighted areas cultural significance; evaluated potential improvement measures and practices; and
recommended a prioritized list of watershed improvement actions; and
NOW THEREFORE BE IT RESOLVED BBY THE FAIR HOPE CITY COUNCIL, that it endorses
the Comprehensive Watershed Management Plan for the Eastern Shore; and
BE IT FURTHER RESOLVED that the City of Fairhope acknowledges the importance of the watershed
plan findings and in full support, agrees to be an active partn r in implementation efforts when
appropriate.
Corey Martin, Council President
ATTEST:�µ ity Clerk
10560
26 August 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes
acceptance of an ADECA General Fund appropriation of $1,000,000.00 (Grant #AL
Ll-25-001); and authorizes Mayor Sherry Sullivan to sign all necessary documents.
This funding will supplement an EDA grant of $2,500,000.00 to renovate the Kl
Center to serve as a business resource hub, Hatch. The motion was seconded by
Councilmember Boone. Councilmember Burrell explained the resolution and funding.
Mayor Sherry Sullivan thanked Senator Albritton and Representative Donna Givens
for their support and funding. After further discussion, motion passed unanimously by
voice vote.
RESOLUTION NO. 5164-24
WHEREAS, That the City of Fairhope proposes to renovate an historical former school
building to serve as a business resource hub for emerging technology entrepreneurs and
companies. The renovation includes demolition, remediation of existing walls, new interior
partition walls, new roofing, new doors and windows, all new interior systems and external
site work; and
WHEREAS, That the City of Fairhope presented an application to the U. S. Department of
Commerce for grant assistance from an EDA grant of $2,500,000.00 to renovate the K-1
Center as a business resource hub; and
WHEREAS, The US EDA has approved an investment of $2,500,000.00 for this project. The
City of Fairhope will provide 20% matching funds of $625,000.00 and Baldwin County
Economic Development Alliance will also be contributing funding; and
WHEREAS, That the City Council hereby authorizes acceptance of an ADECA General
Fund appropriation of $1,000,000.00 (Grant #AL-LI-25-001); and authorizes Mayor Sherry
Sullivan to sign all necessary documents.
NOW THEREFORE BE IT RESOLVED, that the City Council hereby authorizes
acceptance of an ADECA General Fund appropriation of $1,000,000.00 (Grant #AL-LI-25-
001 ); and authorizes Mayor Sherry Sullivan to si all cessary documents. ---
Corey Martin, Council President
Attest:
10561
26 August 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract with Adams Stewart Architects, LLC for Professional
Architectural Services for (RFQ PS24-024) for the City of Fairhope 1st Responder
Hurricane Safe Room Project with a not-to-exceed amount of $188,000.00. Seconded
by Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5165-24
BE IT RESOLVED BY THE GOVERNI NG BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to
execute a contract with Adams Stewart Architects, LLC for Professional Architectural
Services (RFQ PS24-024) for the City of Fairhope 1st Responders Hurricane Safe
Room Project with a not-to-exceed amount of $188,000.00.
Attest:
ADOPTED ON THIS 26TH DA OF UGUST, 2024 ___ _
Corey Martin, Council President
4d�✓ City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby au thorized
to execute Change Order No. 1 for (Bid No. 23-027) the Lift Station at State Highway
104 and State Highway 181 with a cost of $38,543.00 and to award Change Order
No. 1 to Hill Brothers, Inc. The new contract total will be $263,643.00. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
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10562
26 August 2024
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves Contract
Amendment No. I to (RFQ PS0I 7-20) Engineering Services Contract for the
•Fairhope RESTORE Sewer Upgrade Phase I, to extend the period of performance to
April 30, 2026, and authorizes Mayor Sherry Sullivan to execute Amendment No. I
between the City of Fairhope and Dewberry, Inc. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5166-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to
execute Change Order No. I for (Bid No. 23-027) the Lift Station at State Highway
I 04 and State Highway 181 with a cost of $3 8,5 . 0 and to award Change Order
No. I to Hill Brothers, Inc. The new contract tot wil be $263,643.00.
ADOPTED ON THIS 26TH D
Corey Martin, Council President
Attest:
kJl/4L_/ City Clerk
Councilmember Conyers introduced in wr i ting, and moved for the adoption of
the following resolution, a resolution that the City Council approves Contract
Amendment No. 1 to (RFP 003-20) Professional Administrative Services for Fairhope
Sewer Upgrade Phase 1, to extend the period of performance to April 30, 2026, and
authorizes Mayor Sherry Sullivan to execute Amendment No. I between the City of
Fairhope and Grant Management, LLC. Seconded by Councilmember Burrell, motion
passed unanimously by voice vote.
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10563
26 August 2024
RESOLUTION NO. 5167-24
AMENDMENT NO.1 TO RFQ PS017-20 ENGINEERING SERVICES
CONTRACT FOR TIIE ALABAMA DEPARTMENT OF CONSERVATION
AND NATURAL RESOURCES GRANT #SlP25-FSU1
WHEREAS, the City of Fairhope did solicit Requests for Proposals (RFQ PS0I 7-20
Engineering Services for Fairhope Sewer Upgrade Phase I) in accordance with applicable
federal, state and local laws, codes, regulations, ordinances, etc., including, but not limited to
all executive orders (EO), Office of Management and Budget (0MB) requirements, and U.S.
Treasury Regulations; and
WHEREAS, on October 12, 2020 the City Council awarded RFQ PS0l 7-20 to Dewberry,
Inc. for ADCNR Grant #S1P25-FSU1; and
WHEREAS, on June 24, 2024, ADCNR issued Amendment No. 2 to the grant, that extends
the period of performance to April 30, 2026; and
WHEREAS, the current period of performance for the Engineering Services Contract ends on
October 31, 2024.
BE IT RESOLVED BY THE BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City Council pro es Amendment No. 1 to RFQ PS0 1 7-
20 Engineering Services Contract for the Fair pe STORE Sewer Upgrade Phase I that
extends the period of performance to April 30, 026; a d authorizes Mayor Sherry Sullivan to
execute Amendment No. 1 between the City o Fairho_ e and Dewberry, Inc.
Corey Martin, Council President
Attest:
,,,............
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council to reject all bids (Bid No.
24-054) to Procure Services for Joint Use Attachment Inventory for the Electric
Department; and authorize the re-bid of the annual contract under Code of Alabama
1975, Section 41-16-57(d). Seconded by Councilmember Boone, motion passed
unanimously by voice vote.
10564
26 August 2024
RESOLUTION NO. 5168-24
AMENDMENT NO. 1 TO RFP 003-20 PROGRAM ADMINISTRATIVE SERVICES
CONTRACT FOR THE ALABAMA DEPARTMENT OF CONSERVATION
AND NATURAL RESOURCES GRANT #SlP25-FSU1
WHEREAS, the City of Fairhope did solicit Requests for Proposals (RFP 003-20
Professional Administrative Services for Fairhope Sewer Upgrade Phase I) in accordance
with applicable federal, state and local laws, codes, regulations, ordinances, etc.,
including, but not limited to all executive orders (EO), Office of Management and Budget
(0MB) requirements, and U.S. Treasury Regulations; and
WHEREAS, on August 24, 2020 the City Council awarded RFP 003-20 to Grant
Management, LLC for ADCNR Grant #SIP25-FSUI; and
WHEREAS, on June 24, 2024, ADCNR issued Amendment No. 2 to the grant, that
extends the period of performance to April 30, 2026; and
WHEREAS, the current period of performance for the Program Administrative Services Contract ends on October 31, 2024;
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City Council approves Amendment No. 1 to RFP 003-
20 Administrative Services Contract for the Fairhope RESTORE Sewer Upgrade Phase I
that extends the period of performance to April 30, 2026; and authorizes Mayor Sherry
Sullivan to execute Amendment No. 1 betwe the City of Fairhope and Grant
Management, LLC.
Corey Martin, Council President
Attest:
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council to reject all bids (Bid No.
24-054) to Procure Services for Joint Use Attachment Inventory for the Electric
Department; and authorize the re-bid of the annual contract under Code of Alabama
1975, Section 41-16-57(d). Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
10565
26 August 2024
RESOLUTION NO. 5169-24
BE IT RESOLVED BY THE GOVERNING BODY OF TIIE CITY OF
FAJRHOPE, ALABAMA, That the City Council to reject all bids (Bid No. 24-054) to
Procure Services for Joint Use Atta chment Inventory for the Electric Department; and
authorize the re-bid the annual contract under Code of Al ama 1975, Section 41-16-57(d).
ADOPTED ON THIS 26TH
Corey Martin, Council President
Attest:
�� City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract for Extension No. 2 of (Bid No. 026-22) On Call Contractor for
Gas Department with Equix Energy Services, LLC per the terms and condition s of the
original contract. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
RESOLUTION NO. 5170-24
BE IT RES OLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a
contract for Extension No. 2 of (Bid No. 026-22) On Call Contractor for Gas Depa rtment
with Equix Energy Services, LLC per the terms n conditions of the original contract:
with an annual cost not-to-exceed $200,000.00.
ADOPTED ON THIS 26TH
Corey Martin, Council President
Attest:
��� City Clerk
10566
26 August 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a Contract with Volkert, Inc. for Professional Engineering Services for 4'
Gas Main Replacements at Four (4) Creek Locations (RFQ PS24-035) with a not-to
exceed amount of $76,000.00. Seconded by Councilmember Robinson, motion
passed unanimously by voice vote.
RESOLUTION NO. 5171-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That Mayor SheITy Sullivan is hereby authorized to execute a Contract with
Volke1i, Inc. for Professional Engineering Services for 4 Gas Main Replacements at
Four ( 4) Creek Locations (RFQ PS24-03 5) with a not-to-exceed amount of
$76,000.00.
Corey Martin, Council President
Attest:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City authorizes Mayor Sherry Sullivan
to execute an extension of the Maynard, Cooper & Gale, P.C. Engagement Letter
Agreement for the City of Fairhope from October 2024 to September 2025 with a
retainer fee of Eight Thousand Dollars ($8,000.00) per month; and a not-to-exceed
amount of $96,000.00. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
*
*
10567
26 August 2024
RESOLUTION NO. 5172-24
WHEREAS, on September 11, 2023, the City Council approved and authorized
Mayor Sherry Sullivan to extend the Maynard, Cooper & Gale, P.C. Engagement
Letter Agreement for the City of Fairhope for an additional year from October 2023
to September 2024.
WHEREAS, the Mayor is desirous to extend this engagement for an additional year
from October 2024 to September 2025 with a not-to-exceed amount of $96,000.00
(retainer fee of $8,000.00 per month).
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to execute an extension of the Maynard, Cooper & Gale, P.C. Engagement
Letter Agreement for the City of Fairhope from October 2024 to September 2025
with a retainer fee of Eight Thousand Dollars 000.00) per month; and a not-to
exceed amount of $96 ,000.00.
DULY ADOPTED THIS 26T
Corey Martin, Council President
Attest:
�A�� °aA.anks, MMC
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope adopts a Resolution in
Support of Colony Rehabilitation Hospital at Thomas Hospital's request to the
Certificate of Need Review Board for 10 additional beds. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
*
*
10568
26 August 2024
RESOLUTION NO. 5173-24
RESOLUTION IN SUPPORT OF COLONY REH ABILITATION HOSPITAL'S
REQUEST TO THE CERTIFICATE OF NEED
REVIEW BOARD
WHEREAS, Colony Rehabilitation Hospital at Thomas Hospital "herein referred to as
Colony" provides specialized medical services in Baldwin County; and
WHEREAS, Established in 2018, Colony was the first and only inpatient rehabilitation
hospital in Baldwin County providing residents with comprehensive quality services;
and
WHEREAS, Colony's commitment is their CARF accreditation: the highest level of
accreditation for rehabilitation facilities; and
WHEREAS, the City of Fairhope proclaims its support on this 26th day of August of
Colony Rehabilitation Hospital at Thomas Hospital's request to the Certificate of Need
Review Board for 10 additional beds.
NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope adopts a Resol ution in Support of Colony Rehabilitation Hospital at Thomas Hospital's request to the
Certificate of Need Review Board for 10 additi a eds.
Corey Martin, Council President
Attest:
�:� City Cl�rk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a Contract with Gulf State Engineering for On-Call Consulting Services
Annual Contract for Fire Protection Requirements (RFQ PS24-032) with an annual
not-to-exceed amount of $30,000.00. Seconded by Councilmember Burrell, motion
passed unanimously by voice vote.
10569
26 August 2024
RESOLUTION NO. 5174-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a contract with
Gulf State Engineering for On-Call Services Annual Contract for Fire Protection
Requirements (RFQ PS24-032) with a not-to-e eed ount of $30,000.00.
Corey Martin, Council President
Attest:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a Contract with Gonzalez-Strength & Associates, Inc. for Professional
Engineering Services for a Feasibility Study for a new 114-Acre Park (RFQ PS24-
025)with a not-to-exceed amount of $50,000.00. Seconded by Councilmember
Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 5175-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherr y Sullivan is hereby authorized to
execute a contract with Gonzales-Strength & Associates, Inc. for Professional
Engineering Services for a Feasibility Study r a ew 114-Acre Park (RFQ PS24-
025)with a not-to-exceed amount of $50,00 .00.
ADOPTED ON THIS
Corey Martin, Council President
Attest:
�t/yfaL_ Qfa"�s,Mc
City Clerk
10570
26 August 2024
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a Contract with Paul Carpenter Davis Architecture, P.C. for
Professional Architect Services (RFQ PS24-036) for Additions and Alterations to the
Fairhope Stadium Press Box with a not-to-exceed amount of $22,750.00. Seconded
by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5176-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a contract with Paul
Carpenter Davis Architecture, P.C. for Professional Arch· ct S rvices (RFQ PS24-036) for additions
and alterations to the Fairhope Stadium Press Box with not-to amount of$22,750.OO.
Corey Martin, Council President
� ·A.a s,li//�
�
Councilmember Burrell introduced in writing, and moved for the adoption of
the fo}1owing resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract for Extension No. 2 of (Bid No. 23-003) Lease of Fairhope
Soccer Concession Stand with Blast Soccer Club, Inc. per the terms and conditions of
the original contract. The lease is $417.00 per month paid to the City of Fairhope. Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5177-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Sherry Sullivan is hereby author· to execute a contract for Extension No. 2 of (Bid No. 23-003) Lease Fairhope Soccer Conce 1·on Sta d at the Soccer Complex, with Blast Soccer Club, Inc. per the terms and conditions of the riginal co tract. The lease is $417.00 per month
paid to the City of Fairhope.
Corey Martin, Council President
10571
26 August 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that TBT Fairhope, LLC d/b/a The Blind Tiger
is authorized to place a 10 foot x 7 foot screened structure around an outdoor charcoal
grill contiguous to the southwest comer of the leased premises to comply with Health
Department mandates. The area in question is strictly limited to exterior grill food prep only and shall not be used for direct sale of food, merchandise sales, storage, or
any other purpose. The structure shall comply with all Building, Fire, Health
Department and other regulatory mandates. Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5178-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That TBT Fairhope, LLC d/b/a The Blind Tiger is
authorized to place a 10 foot x 7 foot screened structure around an outdoor charcoal
grill contiguous to the southwest comer of the leased premises to comply with Health
Department mandates. The area in question is strictly limited to exterior grill food prep only and shall not be used for direct sale of food, merchandise sales, storage, or
any other purpose. The structure shall comply with all building, fire, health
department and other regulatory mandates. The limited screened in area is allowed by
the Governing Body in consideration of ADA compliant ramps, emergency exits and
other improvements provided to the leased pr • es by TBT Fairhope, LLC.
Corey Martin, Council President
Attest:
ti¼k,�_/ City Clerk
Councilmember Burrell moved to appoint Michael Nash to the Harbor Board for a four-year term which will expire August 2028. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
10572
26 August 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the procurement
of underground material to replace the incoming feed to Quail Creek Subdivision.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5179-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council approves the procurement of
underground material to replace the incoming feed to Quail Creek Subdivision. Three
2500' reels of Prysmian 1/0 stranded EPR primary wire, four 2000' reels of 2" HDPE
roll pipe, Three 3ph metal termination cabinets, Three ground sleeves for termination
cabinets, Nine load break 4 position junctions, 15 ad break elbows, and 50 class 2 ductile Iron Pole. The total cost not to exceed 8,702. 0.
Attest:
Items:
Corey Martin, Council President
The following individuals spoke during Public Participation for Non-Agenda
1)Lou Siemer, 116 Easton Circle, addressed the City Council regarding thewater issues and demands. He mentioned having a 5 figure investment inhis yard; and does not want dead trees and grass. Mr. Siemer alsomentioned 68 Ventures and Village Park being built and will need water.
2)Boy Scout Nate Bressia (sp.) with Troop 47 addressed the City Counciland said he was working on the Communications and Merit Badge. Natesaid attending a City Council meeting was one of the requirements.
10573
26 August 2024
Councilmember Robinson moved to adjourn the meeting. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
There being no further busines c me before the City Council, the meeting
was duly adjourned at 7:04 p.m.
Corey Martin, Council President
/4.&� City Clerk
10574