HomeMy WebLinkAbout08-26-2024 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, August 26, 2024 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of 12 August 2024 Regular City Council Meeting and minutes of
12 August 2024 Work Session
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Final Adoption - An Ordinance granting a Non-Exclusive Franchise to Southern
Light, LLC, for the purpose of Construction and Maintaining a Fiber-Optic
Transmission Line within Certain Public Rights-Of-Way within the City of Fairhope,
Alabama in accordance with the terms and conditions pursuant to Franchise stated
in Ordinance. (Introduced at the August 12, 2024 City Council Meeting.)
6. Final Adoption - An Ordinance granting a Non-Exclusive Franchise to Uniti Fiber
GulfCo LLC, for the purpose of Construction and Maintaining a Fiber-Optic
Transmission Line within Certain Public Rights-Of-Way within the City of Fairhope,
Alabama in accordance with the terms and conditions pursuant to Franchise stated
in Ordinance. (Introduced at the August 12, 2024 City Council Meeting.)
7. Final Adoption - An Ordinance to amend Ordinance No. 1513; and to repeal
Ordinance No. 1730: Article III. Board of Advisors; Section 1 of the Fairhope
Recreation Board's By-Laws; changing the Planning Jurisdiction to Police
Jurisdiction. (Introduced at the August 12, 2024 City Council Meeting.)
8. Final Adoption - Ordinance - Amend Zoning Ordinance No. 1253 - Request of the
Applicant, Sawgrass Consulting, on behalf of the Owner, Rockwell LLC, to rezone
property from R-1, Low Density Single-Family Residential District to B-2, General
Business District, to be known as Rockwell Place. The property is approximately
15 acres and is located east of Highway 181, 1/3 mile north of the Intersection of
Highway 104 and Highway 181. PPINS #: 625447, 625448, 625449. (Introduced
at the August 12, 2024 City Council Meeting.)
9. Final Adoption - Ordinance - Amend Zoning Ordinance No. 1253 - Request of the
Applicant, David Martin, on behalf of the Owner, Kathryn Mull, to rezone property
from R-2, Medium Density Single-Family Residential District to B-3b, Tourist Resort
Commercial Service District. The property is approximately 0.42 acres and is
located at 53 N. Church Street. PPIN# 15034. (Introduced at the August 12, 2024
City Council Meeting.)
City Council Regular Meeting
August 26, 2024
Page - 2 -
10. Ordinance - An Ordinance to amend Chapter 10.5 Environment, specifically Article
II, Emergency Water Conservation Plan to add Section 10.5-55.5: Mechanical or
System Emergency; City of Fairhope Code of Ordinances.
11. Resolution - That the Public Improvements indicated herein for Harvest Green East
Phase 1 are hereby accepted for Public Maintenance subject to the Bond posted;
and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty
Agreement between the City of Fairhope and Harvest Green East 2022, LLC.
12. Resolution - That the Public Improvements indicated herein for Harvest Green
West Phase 1 are hereby accepted for Public Maintenance subject to the Bond
posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and
Guaranty Agreement between the City of Fairhope and Harvest Green West 2022,
LLC.
13. Resolution - To award (Bid No. 24-059-2024-PWI-025) to McElhenney
Construction Company for City-wide Road Repair, Resurfacing & Striping Project
with a bid proposal not-to-exceed $676,007.83. Authorize Treasurer to make the
following FY2024 budget adjustments: Transfer savings from ADA Compliance
Project (103-55887) in the amount of $89,460.56 to (103-55856). Record Transfer
In - Gas Fund (103-49892) in the amount of $41,312.30 to (103-55856) and
Transfers - Capital Project Fund (002-50965) in the amount of $41,312.30 for road
repairs attributable to Gas Department.
14. Resolution - That the City of Fairhope does hereby choose to participate, and
approve our participation, in the Baldwin County Comprehensive Solid Waste
Management Plan 2025-2035.
15. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute an
Intergovernmental Services Agreement between the Baldwin County Commission
and the City of Fairhope, Alabama for striping Manley Road (from U. S. Highway
98 to County Road 13) and Thompson Hall Road (from Twin Beech Road to
Fairhope Avenue).
16. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Neel-Schaffer, Inc. for Professional Engineering Services (RFQ PS24-033) for
the Review of Traffic Movements and Intersection Geometry at the Intersection of
Fairhope Avenue and Ingleside Street with a not-to-exceed amount of $8,500.00.
17. Resolution - That the City Council endorses the Comprehensive Watershed
Management Plan for the Eastern Shore created by the Mobile Bay National
Estuary Program (MBNEP) in July 2023; and that the City Council acknowledges
the importance of the watershed plan findings and agrees to be an active partner in
implementation efforts when appropriate.
City Council Regular Meeting
August 26, 2024
Page - 3 -
18. Resolution - That the City Council hereby authorizes acceptance of an ADECA
General Fund appropriation of $1,000,000.00 (Grant #AL-LI-25-001); and
authorizes Mayor Sherry Sullivan to sign all necessary documents. This funding will
supplement an EDA grant of $2,500,000.00 to renovate the K1 Center to serve as
a business resource hub, Hatch.
19. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
with Adams Stewart Architects, LLC for Professional Architectural Services for
(RFQ PS24-024) for the City of Fairhope 1st Responder Hurricane Safe Room
Project with a not-to-exceed amount of $188,000.00.
20. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change
Order No. 1 for (Bid No. 23-027) the Lift Station at State Highway 104 and State
Highway 181 with a cost of $38,543.00 and to award Change Order No. 1 to Hill
Brothers, Inc. The new contract total will be $263,643.00.
21. Resolution - That the City Council approves Contract Amendment No. 1 to (RFQ
PS017-20) Engineering Services Contract for the Fairhope RESTORE Sewer
Upgrade Phase 1, to extend the period of performance to April 30, 2026, and
authorizes Mayor Sherry Sullivan to execute Amendment No. 1 between the City of
Fairhope and Dewberry, Inc.
22. Resolution - That the City Council approves Contract Amendment No. 1 to (RFP
003-20) Professional Administrative Services for Fairhope Sewer Upgrade Phase
1, to extend the period of performance to April 30, 2026, and authorizes Mayor
Sherry Sullivan to execute Amendment No. 1 between the City of Fairhope and
Grant Management, LLC.
23. Resolution - That the City Council to reject all bids (Bid No. 24-054) to Procure
Services for Joint Use Attachment Inventory for the Electric Department; and
authorize the re-bid of the annual contract under Code of Alabama 1975, Section
41-16-57(d).
24. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
for Extension No. 2 of (Bid No. 026-22) On Call Contractor for Gas Department
with Equix Energy Services, LLC per the terms and conditions of the original
contract.
25. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Volkert, Inc. for Professional Engineering Services for 4' Gas Main
Replacements at Four (4) Creek Locations (RFQ PS24-035) with a not-to-exceed
amount of $76,000.00.
26. Resolution - That the City authorizes Mayor Sherry Sullivan to execute an
extension of the Maynard, Cooper & Gale, P.C. Engagement Letter Agreement for
the City of Fairhope from October 2024 to September 2025 with a retainer fee of
Eight Thousand Dollars ($8,000.00) per month; and a not-to-exceed amount of
$96,000.00.
City Council Regular Meeting
August 26, 2024
Page - 4 -
27. Resolution - That the City of Fairhope adopts a Resolution in Support of Colony
Rehabilitation Hospital at Thomas Hospital's request to the Certificate of Need
Review Board for 10 additional beds.
28. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Gulf State Engineering for On-Call Consulting Services Annual Contract for
Fire Protection Requirements (RFQ PS24-032) with an annual not-to-exceed
amount of $30,000.00.
29. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Gonzalez-Strength & Associates, Inc. for Professional Engineering Services
for a Feasibility Study for a new 114-Acre Park (RFQ PS24-025) with a not-to-
exceed amount of $50,000.00.
30. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Paul Carpenter Davis Architecture, P.C. for Professional Architect Services
(RFQ PS24-036) for Additions and Alterations to the Fairhope Stadium Press Box
with a not-to-exceed amount of $22,750.00.
31. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
for Extension No. 2 of (Bid No. 23-003) Lease of Fairhope Soccer Concession
Stand with Blast Soccer Club, Inc. per the terms and conditions of the original
contract. The lease is $417.00 per month paid to the City of Fairhope.
32. Resolution - That the City Council hereby approves the Homecoming Parade in
Downtown Fairhope for Fairhope High School on Thursday, September 26, 2024,
from 5:00 p.m. to 8:30 p.m. as well as the use of the Fairhope Beach Pavilion; and
immediately following the parade for the bonfire pep rally. The route begins at the
Fairhope Civic Center to Fairhope Avenue; right on Fairhope Avenue; then right to
Pavilion. The City will provide for Public Safety.
33. Resolution - That TBT Fairhope, LLC d/b/a The Blind Tiger is authorized to place a
10 foot x 7 foot screened structure around an outdoor charcoal grill contiguous to
the southwest corner of the leased premises to comply with Health Department
mandates. The area in question is strictly limited to exterior grill food prep only and
shall not be used for direct sale of food, merchandise sales, storage, or any other
purpose. The structure shall comply with all building, fire, health department and
other regulatory mandates. The limited screened in area is allowed by the
Governing Body in consideration of ADA compliant ramps, emergency exits and
other improvements provided to the leased premises by TBT Fairhope, LLC.
34. Appointment - Harbor Board
35. Public Participation – (3 minutes maximum)
36. Adjourn
Next City Council Regular Meeting - Monday, September 9, 2024, 6:00 p.m. - City Council Chambers