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HomeMy WebLinkAbout09-09-2024 City Council Agenda PacketCITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, September 9, 2024 - 6:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1.Approve minutes of 26 August 2024 Regular City Council Meeting and minutes of 26 August 2024 Work Session 2.Report of the Mayor 3.Public Participation – Agenda Items – (3 minutes maximum) 4.Council Comments Baldwin County League of Women Voters – Savan Wilson (Volunteer) 5.Public Hearing – Ordinance – Amend Zoning Ordinance No. 1253 - Request of the Applicant, Christopher Lieb, to rezone property from R-1, Low Density Single- Family Residential District to B-4, Business and Professional District. The property is approximately 0.69 acres and is located at 7671 Parker Road. PPINS #: 98380, 7684 6.Final Adoption - Ordinance - An Ordinance to amend Chapter 10.5 Environment, specifically Article II, Emergency Water Conservation Plan to add Section 10.5- 55.5: Mechanical or System Emergency: City of Fairhope Code of Ordinances. (Introduced at the August 26, 2024 City Council Meeting) 7.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 3 for (Bid No. 036-22) Pump Station and Force Main Maintenance - Phase II with a cost of $241,715.00; and to award Change Order No. 3 to A-Long Boring, Inc. The new contract total will be $5,125,025.00. 8.Resolution - To Amend the FY2024 Budget for items that have been previously approved in Regularly Scheduled Council Meetings and as related thereto, are hereby adopted and the adjustments are to be recorded as budget transfers as noted in Resolution. 9.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute an Indemnity Agreement between Oak Hollow Farm Inc. and the City of Fairhope for the City's Christmas Event for City Employees at the "Barn" on Friday, December 13, 2024, from 12:00 p.m. to 3:30 p.m. 10.Resolution - To Authorize Submission of Pre-Application for FY2025 Airport Improvement Program and Airport Infrastructure Grant Projects for H. L. "Sonny" Callahan Airport (KCQF); and any related forms or documents on behalf of the City of Fairhope by its Mayor. Page 1 of 193 City Council Regular Meeting September 9, 2024 Page - 2 - 11.Resolution - That the City Council approves an application submittal to the EDPA's SEEDS funding opportunity in the amount of $1,000,000.00 for the Airport Industrial Park. The grant does require a 50/50 match. The City will utilize the $3,000,000.00 HUD Community Project Funding grant as its match. 12.Resolution – That the City of Fairhope accepts Amendment No. 3 to Grant No.8 RDCGR010087-01-02 Restore Act Working Waterfront and Greenspace Restoration Project Agreement for additional grant funds from the U.S. Treasury in the amount of $3,589,095.00; and that City Council authorizes Mayor Sherry Sullivan to sign the amended grant agreement on behalf of the City. 13.Resolution – To Award (Bid No. 24-062-2024-PWI-025) for Stacks Gully Slope Stabilization Project to Thomas H. Davis, III Construction Company, Inc. with a total bid proposal not-to-exceed $186,883.00. 14.Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Wolfe House Movers, LLC to conduct an on-site moving feasibility study for Tolstoy Park, a.k.a. The Henry Stuart House, Hermit House and allows the Mayor to execute a contract for a not-to-exceed cost of $6,500.00. 15.Resolution - To award (Bid No. 24-060-2024-PWI-002) to American Tennis Courts, Inc. for New Tennis & Pickleball Courts at Mike Ford Tennis Center with a bid proposal not-to-exceed $600,745.95. 16.Resolution - That the City Council adopts the following recommendation from the Recreation Board for Mike Ford Tennis Center and Quail Creek for Tournaments and School Play (other than Fairhope Middle and High School): To set a rental fee rate for the use of hard courts only at Mike Ford Tennis Center be set at $100.00 per court for a total of 4 hours maximum; and $50.00 per court for pickleball courts (including the pickleball courts at Quail Creek). 17.Resolution - That the City Council adopts the following recommendation from the Recreation Board for Fairhope Municipal Indoor Pool: That the Eastern Shore Parents Aquatic Foundation, Inc. (SWAT) continue to utilize pool lane rental fees in the amount of $1,200.00 per month; Individual indoor pool lane rental fees be $25.00 per lane/per hour (this will include lane rental fees for Bayshore Christian School and St. Michael's Catholic School); and to allow Eastern Shore Masters Swim pay a total of $250.00 per month for the use of 4 indoor pool lanes on Monday, Wednesday, and Friday from 5:30 a.m. to 7:00 a.m. only; and in turn, Eastern Shore Masters Swim will provide the City with documentation of 8 hours of in-kind services each month. 18.Appointments - Recreation Board 19.Appointments - Historic Preservation Commission Page 2 of 193 City Council Regular Meeting September 9, 2024 Page - 3 - 20.Request - Celeste Rivenbark, Executive Director of Fairhope Educational Enrichment Foundation (FEEF) - Requesting to serve beer and alcohol on Friday, September 27, 2024, for FEEF's Inaugural Tennis Tournament to be held at the Mike Ford Tennis Center at 600 Morphy Avenue. The event will begin at 8:00 a.m. and will conclude at 1:00 p.m. These beverages will be available in accordance with Alabama Alcohol Beverage Control guidelines. 21.Public Participation – (3 minutes maximum) 22.Adjourn Next City Council Regular Meeting - Monday, September 23, 2024, 6:00 p.m. – City Council Chambers Page 3 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-150 FROM:Lisa Hanks, CITY CLERK SUBJECT:Minutes of 26 August 2024 Regular City Council Meeting and minutes of 26 August 2024 Work Session AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: Approve minutes of 26 August 2024 Regular City Council Meeting and minutes of 26 August 2024 Work Session BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 4 of 193 STATE OF ALABAMA )( : COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 26 August 2024. Present were Council President Corey Martin, Councilmembers: Jack Burrell, Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Martin called the meeting to order at 6:05 p.m. The invocation was given by Pastor Betty Massey of Fairhope Christian Church and the Pledge of Allegiance was recited. Councilmember Conyers moved to approve minutes of the 12 August 2024, regular meeting; and minutes of the 12 August 2024, work session. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Mayor Sullivan addressed the City Council and announced that Sheriff Hoss Mack is retiring; and said she presented him with a Certificate of Appreciation for all his hard work from the Mayor and the City Council. She announced that the Working Waterfront Project is beginning and the fencing has been placed at the Municipal Pier parking area. She said there are directional signs for parking and the pier will remain open. Councilmember Burrell gave a brief update on the Recreation Board and the Airport Authority. Council President Martin stated there was a need to add on an agenda item after Agenda Item Number 34: a resolution that the City Council approves the procurement of underground material to replace the incoming feed to Quail Creek Subdivision. Three 2500' reels of Prysmian 1/0 stranded EPR primary wire, four 2000' reels of 2'' HDPE roll pipe, Three 3ph metal termination cabinets, Three ground sleeves for termination cabinets, Nine load break 4 position junctions, 15 Kv load break elbows, and 50 class 2 ductile Iron Pole. The total cost not to exceed $58,702.00. Councilmember Burrell moved to add on the above-mentioned item not on the printed agenda; and to move Agenda Item No. 32 to be heard before Agenda Item No. 5. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Page 5 of 193 26 August 2024 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council hereby approves the Homecoming Parade in Downtown Fairhope for Fairhope High School on Thursday, September 26, 2024, from 5:00 p.m. to 8:30 p.m. as well as the use of the Fairhope Beach Pavilion; and immediately following the parade for the bonfire pep rally. The route begins at the Fairhope Civic Center to Fairhope Avenue; right on Fairhope Avenue; then right to Pavilion. The City will provide for Public Safety. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5156-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby approves the Homecoming Parade in Downtown Fairhope for Fairhope High School on Thursday, September 26, 2024, from 5:00 p.m. to 8:30 p.m. as well as the use of the Fairhope Beach Pavilion; and immediately following the parade for the bonfire pep rally. The route begins at the Fairhope Civic Center to Fairhope Avenue; right on Fairhope Avenue; then right to Pavilion. The City will provide for Public Safety. ADOPTED ON THIS 26TH DAY OF AUGUST, 2024 ______________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers moved for final adoption of Ordinance No. 1806, an ordinance granting a Non-Exclusive Franchise to Southern Light, LLC, for the purpose of Construction and Maintaining a Fiber-Optic Transmission Line within Certain Public Rights-Of-Way within the City of Fairhope, Alabama in accordance with the terms and conditions pursuant to Franchise stated in Ordinance. (Introduced at the August 12, 2024 City Council Meeting) Seconded by Councilmember Burrell, motion for final adoption passed by the following voice votes: AYE – Burrell, Martin, Conyers, Robinson, and Boone. NAY - None. Page 6 of 193 26 August 2024 Councilmember Conyers moved for final adoption of Ordinance No. 1807, an ordinance granting a Non-Exclusive Franchise to Uniti Fiber GulfCo LLC, for the purpose of Construction and Maintaining a Fiber-Optic Transmission Line within Certain Public Rights-Of-Way within the City of Fairhope, Alabama in accordance with the terms and conditions pursuant to Franchise stated in Ordinance. (Introduced at the August 12, 2024 City Council Meeting) Seconded by Councilmember Burrell, motion for final adoption passed by the following voice votes: AYE – Burrell, Martin, Conyers, Robinson, and Boone. NAY - None. Councilmember Burrell moved for final adoption of Ordinance No. 1808, an ordinance to amend Ordinance No. 1513; and to repeal Ordinance No. 1730: Article III. Board of Advisors; Section 1 of the Fairhope Recreation Board's By-Laws; changing the Planning Jurisdiction to Police Jurisdiction. (Introduced at the August 12, 2024 City Council Meeting) Seconded by Councilmember Conyers, motion for final adoption passed by the following voice votes: AYE – Burrell, Martin, Conyers, Robinson, and Boone. NAY - None. Councilmember Burrell moved for final adoption of Ordinance No. 1809, an ordinance to amend Zoning Ordinance No. 1253 and to rezone the property of Rockwell LLC property from R-1, Low Density Single-Family Residential District to B-2, General Business District, to be known as Rockwell Place. The property is approximately 15 acres and is located east of Highway 181, 1/3 mile north of the Intersection of Highway 104 and Highway 181. PPINS #: 625447, 625448, 625449; and subject to Planning Commission and Staff recommendations. (Introduced at the August 12, 2024 City Council Meeting) Councilmember Conyers said he would be abstaining from this vote. Seconded by Councilmember Boone, motion for final adoption passed by the following voice votes: AYE – Burrell, Martin, Robinson, and Boone. NAY - None. ABSTAIN – Conyers. Councilmember Conyers moved for final adoption of Ordinance No. 1810, an ordinance to amend Zoning Ordinance No. 1253 and to rezone the property of Kathryn Mull property from R-2, Medium Density Single-Family Residential District to B-3b, Tourist Resort Commercial Service District. The property is approximately 0.42 acres and is located at 53 N. Church Street. PPIN# 15034; and subject to Recommendation No.1 and No. 2 and minus Recommendation No. 3 regarding “No Parking Signs.” (Introduced at the August 12, 2024 City Council Meeting) Seconded by Councilmember Boone, motion for final adoption passed by the following voice votes: AYE – Burrell, Martin, Conyers, Robinson, and Boone. NAY - None. Councilmember Boone introduced in writing an ordinance to amend Chapter 10.5 Environment, specifically Article II, Emergency Water Conservation Plan to add Section 10.5-55.5: Mechanical or System Emergency; City of Fairhope Code of Ordinances. Due to lack of a motion for immediate consideration, this ordinance will layover until the September 23, 2024 City Council meeting. Page 7 of 193 26 August 2024 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the Public Improvements indicated herein for Harvest Green East Phase 1 are hereby accepted for Public Maintenance subject to the Bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Harvest Green East 2022, LLC. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5157-24 WHEREAS, the Owners of Harvest Green East Phase 1 desire to have all public streets and public right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin County, Alabama, on Slide 2958-A, and all Fairhope public utilities located in public right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and; WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the project that the design and capacity of the public improvements have been designed in conformance with City requirements, and; WHEREAS, the Public Works Director has indicated that the improvements meet City requirements, and; WHEREAS, the City of Fairhope, Alabama, has received from the owners of Harvest Green East, the maintenance bond for the public improvements constructed for a period of 2 years, and; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein for Harvest Green East Phase 1 are hereby accepted for public maintenance subject to the bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Harvest Green East 2022, LLC (the “Subdivider”). BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the City of Fairhope to maintain any utility or drainage facilities outside the limits of the right-of-way of the public streets, or any irrigation systems installed within the right-of-way of public streets, whether or not such may be located within dedicated easements in any of these developments. Adopted this 26th day of August, 2024 ____________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 8 of 193 26 August 2024 Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the Public Improvements indicated herein for Harvest Green West Phase 1 are hereby accepted for Public Maintenance subject to the Bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Harvest Green West 2022, LLC. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5158-24 WHEREAS, the Owners of Harvest Green West Phase 1 desire to have all public streets and public right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin County, Alabama, on Slide 2956-D, and all Fairhope public utilities located in public right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and; WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the project that the design and capacity of the public improvements have been designed in conformance with City requirements, and; WHEREAS, the Public Works Director has indicated that the improvements meet City requirements, and; WHEREAS, the City of Fairhope, Alabama, has received from the owners of Harvest Green West, the subdivision performance bond for the public improvements constructed for a period of 2 years, and; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein for Harvest Green West Phase 1 are hereby accepted for public maintenance subject to the bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Harvest Green West 2022, LLC (the “Subdivider”). BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the City of Fairhope to maintain any utility or drainage facilities outside the limits of the right-of-way of the public streets, or any irrigation systems installed within the right-of-way of public streets, whether or not such may be located within dedicated easements in any of these developments. Adopted this 26th day of August, 2024 ____________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 9 of 193 26 August 2024 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 24-059-2024-PWI-025) to McElhenney Construction Company for City-wide Road Repair, Resurfacing & Striping Project with a bid proposal not-to-exceed $676,007.83. and authorize City Treasurer to make the following FY2024 budget adjustments: That the City Council authorizes Treasurer to make the following FY2024 budget adjustments: Transfer savings from ADA Compliance Project (103-55887) in the amount of $89,460.56 to (103-55856); record Transfer in Gas Fund (103-49892) in the amount of $41,312.30 to (103-55856); and record Transfer in Capital Project Fund (002-50965) in the amount of $41,312.30 for road repairs attributable to Gas Department. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. RESOLUTION NO. 5159-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 24-059-2024-PWI-025) for City-wide Road Repair, Resurfacing & Striping Project at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation City-wide Road Repair, Resurfacing & Striping Project [3] After evaluating the bids with required specifications, McElhenney Construction Company is now awarded (Bid No. 24-059-2024-PWI-025) for City-wide Road Repair, Resurfacing & Striping Project for a bid proposal not-to-exceed $676,007.83. [4] That the City Council authorizes Treasurer to make the following FY2024 budget adjustments: Transfer savings from ADA Compliance Project (103-55887) in the amount of $89,460.56 to (103-55856); record Transfer in Gas Fund (103-49892) in the amount of $41,312.30 to (103-55856); and record Transfer in Capital Project Fund (002-50965) in the amount of $41,312.30 for road repairs attributable to Gas Department. DULY ADOPTED THIS 26TH DAY OF AUGUST, 2024 ________________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 10 of 193 26 August 2024 Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope does hereby choose to participate, and approve our participation, in the Baldwin County Comprehensive Solid Waste Management Plan 2025-2035. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. * * Page 11 of 193 26 August 2024 STATE OF ALABAMA ) COUNTY OF BALDWIN ) RESOLUTION NO. 5160-24 WHEREAS, the Baldwin County Commission, as required by §22-27-1, et seq., Code of Alabama (1975), and without limitation, and Alabama Department of Environmental Management (ADEM), Administrative Code, Division 13 Land Division – Solid Waste Program, has prepared a new Baldwin County Comprehensive Solid Waste Management Plan (Plan) for submission to ADEM covering the entire Baldwin County jurisdiction, including unincorporated Baldwin County and Baldwin County’s 14 municipalities; and WHEREAS, the Baldwin County Commission adopted the Plan during its regular meeting held and conducted on August 26, 2024; and WHEREAS, the Baldwin County Development and Environmental Director has engaged LaBella Associates, D.P.C. to prepare a new Baldwin County Comprehensive Solid Waste Management Plan; and WHEREAS, the South Alabama Regional Planning Commission (SARPC), has completed the Needs Assessment for the Comprehensive Solid Waste Management Plan and concurs with the Plan; and WHEREAS, the Baldwin County Commission and Baldwin County Solid Waste Department will conduct public hearings to solicit input, and have consolidated citizen comments and concerns into the development of the Plan; and WHEREAS, should any of Baldwin County’s 14 municipalities choose not to participate in this Plan, said respective municipality is required to submit their own Solid Waste Management Plan to ADEM by February 2, 2025. NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that the City of Fairhope does hereby choose to participate, and approve our participation, in the Baldwin County Comprehensive Solid Waste Management Plan. APPROVED AND ADOPTED THIS 26TH DAY OF AUGUST, 2024 __________________________________ Corey Martin, Council President Attest _______________________________ Lisa A. Hanks, MMC City Clerk Page 12 of 193 26 August 2024 Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute an Intergovernmental Services Agreement between the Baldwin County Commission and the City of Fairhope, Alabama for striping Manley Road (from U. S. Highway 98 to County Road 13) and Thompson Hall Road (from Twin Beech Road to Fairhope Avenue). Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5161-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute an Intergovernmental Services Agreement between the Baldwin County Commission and the City of Fairhope, Alabama for striping Manley Road (from U. S. Highway 98 to County Road 13) and Thompson Hall Road (from Twin Beech Road to Fairhope Avenue). ADOPTED ON THIS 26TH DAY OF AUGUST, 2024 _______________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Neel-Schaffer, Inc. for Professional Engineering Services (RFQ PS24-033) for the Review of Traffic Movements and Intersection Geometry at the Intersection of Fairhope Avenue and Ingleside Street with a not-to-exceed amount of $8,500.00. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. * * Page 13 of 193 26 August 2024 RESOLUTION NO. 5162-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a contract with Neel-Schaffer, Inc. for Professional Engineering Services (RFQ PS24- 033) for the Review of Traffic Movements and Intersection Geometry at the Intersection of Fairhope Avenue and Ingleside Street with a not-to-exceed amount of $8,500.00. ADOPTED ON THIS 26TH DAY OF AUGUST 2024 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council endorses the Comprehensive Watershed Management Plan for the Eastern Shore created by the Mobile Bay National Estuary Program (MBNEP) in July 2023; and that the City Council acknowledges the importance of the watershed plan findings and agrees to be an active partner in implementation efforts when appropriate. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. * * * * Page 14 of 193 26 August 2024 RESOLUTION NO. 5163-24 RESOLUTION IN SUPPORT OF THE EASTERN SHORE COMPREHENSIVE WATERSHED MANAGEMENT PLAN The Eastern Shore Comprehensive Watershed Management Plan located in Baldwin County, Alabama, was prepared by the Mobile Bay National Estuary Program and other concerned community leaders with interest in the long-term viability of water quality and living resources of this area. In agreement with the spirit and goals of this plan and acknowledging the environmental and economic importance and value of these watersheds, a call for intergovernmental cooperation is necessary to successfully achieve the continuous improvement of the management of these vital coastal resources. WHEREAS, the Fly Creek watershed is part of the Eastern Shore, located in southwest Baldwin County and within the governing entities of Baldwin County, the cities of Daphne and Fairhope, and portions of the communities of Montrose, Houstonville, Point Clear, and Barnwell; and WHEREAS, Eastern Shore drains 22,400 acres and contributes to the health and vitality of its receiving waters in Mobile Bay; and WHEREAS, the landscape of this watershed encompasses a variety of ecosystems including but not limited to marshes, wetlands, forests, coastal habitats; and WHEREAS, conversion of the natural landscape to impervious cover has caused increases in volume and velocity of stormwater runoff, resulting in increased flooding; non-point source pollution impacts that include trash and litter, pathogens, and nutrients; channel erosion; degraded habitats and infrastructure; and deteriorated water quality in its tributaries and creeks that ultimately transport non-point source pollution and sediment into Mobile Bay; and WHEREAS, one segment of water in the Watershed is listed on the 2024 Alabama 303(d) list for pathogens; and WHEREAS, a Comprehensive Watershed Management Plan for the Eastern Shore completed in August 2023 documented the current state of habitat and water quality in the Watershed; described major pollutants; assessed future climate change scenarios; characterized recreational access opportunities; highlighted areas cultural significance; evaluated potential improvement measures and practices; and recommended a prioritized list of watershed improvement actions; and NOW THEREFORE BE IT RESOLVED BBY THE FAIRHOPE CITY COUNCIL, that it endorses the Comprehensive Watershed Management Plan for the Eastern Shore; and BE IT FURTHER RESOLVED that the City of Fairhope acknowledges the importance of the watershed plan findings and in full support, agrees to be an active partner in implementation efforts when appropriate. ADOPTED AND APPROVED THIS 26TH DAY OF AUGUST, 2024 _________________________________ Corey Martin, Council President ATTEST: _________________________________ Page 15 of 193 Lisa A. Hanks, MMC City Clerk Page 16 of 193 26 August 2024 Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council hereby authorizes acceptance of an ADECA General Fund appropriation of $1,000,000.00 (Grant #AL- LI-25-001); and authorizes Mayor Sherry Sullivan to sign all necessary documents. This funding will supplement an EDA grant of $2,500,000.00 to renovate the K1 Center to serve as a business resource hub, Hatch. The motion was seconded by Councilmember Boone. Councilmember Burrell explained the resolution and funding. Mayor Sherry Sullivan thanked Senator Albritton and Representative Donna Givens for their support and funding. After further discussion, motion passed unanimously by voice vote. RESOLUTION NO. 5164-24 WHEREAS, That the City of Fairhope proposes to renovate an historical former school building to serve as a business resource hub for emerging technology entrepreneurs and companies. The renovation includes demolition, remediation of existing walls, new interior partition walls, new roofing, new doors and windows, all new interior systems and external site work; and WHEREAS, That the City of Fairhope presented an application to the U. S. Department of Commerce for grant assistance from an EDA grant of $2,500,000.00 to renovate the K-1 Center as a business resource hub; and WHEREAS, The US EDA has approved an investment of $2,500,000.00 for this project. The City of Fairhope will provide 20% matching funds of $625,000.00 and Baldwin County Economic Development Alliance will also be contributing funding; and WHEREAS, That the City Council hereby authorizes acceptance of an ADECA General Fund appropriation of $1,000,000.00 (Grant #AL-LI-25-001); and authorizes Mayor Sherry Sullivan to sign all necessary documents. NOW THEREFORE BE IT RESOLVED, that the City Council hereby authorizes acceptance of an ADECA General Fund appropriation of $1,000,000.00 (Grant #AL-LI-25- 001); and authorizes Mayor Sherry Sullivan to sign all necessary documents. ADOPTED ON THIS 26TH DAY OF AUGUST, 2024 ________________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 17 of 193 26 August 2024 Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a contract with Adams Stewart Architects, LLC for Professional Architectural Services for (RFQ PS24-024) for the City of Fairhope 1st Responder Hurricane Safe Room Project with a not-to-exceed amount of $188,000.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5165-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a contract with Adams Stewart Architects, LLC for Professional Architectural Services (RFQ PS24-024) for the City of Fairhope 1st Responders Hurricane Safe Room Project with a not-to-exceed amount of $188,000.00. ADOPTED ON THIS 26TH DAY OF AUGUST, 2024 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 23-027) the Lift Station at State Highway 104 and State Highway 181 with a cost of $38,543.00 and to award Change Order No. 1 to Hill Brothers, Inc. The new contract total will be $263,643.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. * * Page 18 of 193 26 August 2024 Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves Contract Amendment No. 1 to (RFQ PS017-20) Engineering Services Contract for the Fairhope RESTORE Sewer Upgrade Phase 1, to extend the period of performance to April 30, 2026, and authorizes Mayor Sherry Sullivan to execute Amendment No. 1 between the City of Fairhope and Dewberry, Inc. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5166-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 23-027) the Lift Station at State Highway 104 and State Highway 181 with a cost of $38,543.00 and to award Change Order No. 1 to Hill Brothers, Inc. The new contract total will be $263,643.00. ADOPTED ON THIS 26TH DAY OF AUGUST 2024 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves Contract Amendment No. 1 to (RFP 003-20) Professional Administrative Services for Fairhope Sewer Upgrade Phase 1, to extend the period of performance to April 30, 2026, and authorizes Mayor Sherry Sullivan to execute Amendment No. 1 between the City of Fairhope and Grant Management, LLC. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. * * Page 19 of 193 26 August 2024 RESOLUTION NO. 5167-24 AMENDMENT NO. 1 TO RFQ PS017-20 ENGINEERING SERVICES CONTRACT FOR THE ALABAMA DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES GRANT #S1P25-FSU1 WHEREAS, the City of Fairhope did solicit Requests for Proposals (RFQ PS017-20 Engineering Services for Fairhope Sewer Upgrade Phase I) in accordance with applicable federal, state and local laws, codes, regulations, ordinances, etc., including, but not limited to all executive orders (EO), Office of Management and Budget (OMB) requirements, and U.S. Treasury Regulations; and WHEREAS, on October 12, 2020 the City Council awarded RFQ PS017-20 to Dewberry, Inc. for ADCNR Grant #S1P25-FSU1; and WHEREAS, on June 24, 2024, ADCNR issued Amendment No. 2 to the grant, that extends the period of performance to April 30, 2026; and WHEREAS, the current period of performance for the Engineering Services Contract ends on October 31, 2024. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council approves Amendment No. 1 to RFQ PS017- 20 Engineering Services Contract for the Fairhope RESTORE Sewer Upgrade Phase I that extends the period of performance to April 30, 2026; and authorizes Mayor Sherry Sullivan to execute Amendment No. 1 between the City of Fairhope and Dewberry, Inc. ADOPTED THIS 26TH OF AUGUST, 2024 ________________________________ Corey Martin, Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council to reject all bids (Bid No. 24-054) to Procure Services for Joint Use Attachment Inventory for the Electric Department; and authorize the re-bid of the annual contract under Code of Alabama 1975, Section 41-16-57(d). Seconded by Councilmember Boone, motion passed unanimously by voice vote. Page 20 of 193 26 August 2024 RESOLUTION NO. 5168-24 AMENDMENT NO. 1 TO RFP 003-20 PROGRAM ADMINISTRATIVE SERVICES CONTRACT FOR THE ALABAMA DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES GRANT #S1P25-FSU1 WHEREAS, the City of Fairhope did solicit Requests for Proposals (RFP 003-20 Professional Administrative Services for Fairhope Sewer Upgrade Phase I) in accordance with applicable federal, state and local laws, codes, regulations, ordinances, etc., including, but not limited to all executive orders (EO), Office of Management and Budget (OMB) requirements, and U.S. Treasury Regulations; and WHEREAS, on August 24, 2020 the City Council awarded RFP 003-20 to Grant Management, LLC for ADCNR Grant #S1P25-FSU1; and WHEREAS, on June 24, 2024, ADCNR issued Amendment No. 2 to the grant, that extends the period of performance to April 30, 2026; and WHEREAS, the current period of performance for the Program Administrative Services Contract ends on October 31, 2024; BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council approves Amendment No. 1 to RFP 003- 20 Administrative Services Contract for the Fairhope RESTORE Sewer Upgrade Phase I that extends the period of performance to April 30, 2026; and authorizes Mayor Sherry Sullivan to execute Amendment No. 1 between the City of Fairhope and Grant Management, LLC. ADOPTED THIS 26TH OF AUGUST, 2024 ________________________________ Corey Martin, Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council to reject all bids (Bid No. 24-054) to Procure Services for Joint Use Attachment Inventory for the Electric Department; and authorize the re-bid of the annual contract under Code of Alabama 1975, Section 41-16-57(d). Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Page 21 of 193 26 August 2024 RESOLUTION NO. 5169-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council to reject all bids (Bid No. 24-054) to Procure Services for Joint Use Attachment Inventory for the Electric Department; and authorize the re-bid the annual contract under Code of Alabama 1975, Section 41-16-57(d). ADOPTED ON THIS 26TH DAY OF AUGUST 2024 _____________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 2 of (Bid No. 026-22) On Call Contractor for Gas Department with Equix Energy Services, LLC per the terms and conditions of the original contract. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5170-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 2 of (Bid No. 026-22) On Call Contractor for Gas Department with Equix Energy Services, LLC per the terms and conditions of the original contract: with an annual cost not-to-exceed $200,000.00. ADOPTED ON THIS 26TH DAY OF AUGUST 2024 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 22 of 193 26 August 2024 Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Volkert, Inc. for Professional Engineering Services for 4' Gas Main Replacements at Four (4) Creek Locations (RFQ PS24-035) with a not-to- exceed amount of $76,000.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5171-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Volkert, Inc. for Professional Engineering Services for 4 Gas Main Replacements at Four (4) Creek Locations (RFQ PS24-035) with a not-to-exceed amount of $76,000.00. DULY ADOPTED THIS 26TH DAY OF AUGUST, 2024 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City authorizes Mayor Sherry Sullivan to execute an extension of the Maynard, Cooper & Gale, P.C. Engagement Letter Agreement for the City of Fairhope from October 2024 to September 2025 with a retainer fee of Eight Thousand Dollars ($8,000.00) per month; and a not-to-exceed amount of $96,000.00. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. * * Page 23 of 193 26 August 2024 RESOLUTION NO. 5172-24 WHEREAS, on September 11, 2023, the City Council approved and authorized Mayor Sherry Sullivan to extend the Maynard, Cooper & Gale, P.C. Engagement Letter Agreement for the City of Fairhope for an additional year from October 2023 to September 2024. WHEREAS, the Mayor is desirous to extend this engagement for an additional year from October 2024 to September 2025 with a not-to-exceed amount of $96,000.00 (retainer fee of $8,000.00 per month). BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to execute an extension of the Maynard, Cooper & Gale, P.C. Engagement Letter Agreement for the City of Fairhope from October 2024 to September 2025 with a retainer fee of Eight Thousand Dollars ($8,000.00) per month; and a not-to- exceed amount of $96,000.00. DULY ADOPTED THIS 26TH DAY OF AUGUST, 2024 ________________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope adopts a Resolution in Support of Colony Rehabilitation Hospital at Thomas Hospital's request to the Certificate of Need Review Board for 10 additional beds. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. * * Page 24 of 193 26 August 2024 RESOLUTION NO. 5173-24 RESOLUTION IN SUPPORT OF COLONY REHABILITATION HOSPITAL’S REQUEST TO THE CERTIFICATE OF NEED REVIEW BOARD WHEREAS, Colony Rehabilitation Hospital at Thomas Hospital “herein referred to as Colony” provides specialized medical services in Baldwin County; and WHEREAS, Established in 2018, Colony was the first and only inpatient rehabilitation hospital in Baldwin County providing residents with comprehensive quality services; and WHEREAS, Colony’s commitment is their CARF accreditation: the highest level of accreditation for rehabilitation facilities; and WHEREAS, the City of Fairhope proclaims its support on this 26th day of August of Colony Rehabilitation Hospital at Thomas Hospital’s request to the Certificate of Need Review Board for 10 additional beds. NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope adopts a Resolution in Support of Colony Rehabilitation Hospital at Thomas Hospital’s request to the Certificate of Need Review Board for 10 additional beds. ADOPTED ON THIS 26TH DAY OF AUGUST, 2024 ________________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Gulf State Engineering for On-Call Consulting Services Annual Contract for Fire Protection Requirements (RFQ PS24-032) with an annual not-to-exceed amount of $30,000.00. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Page 25 of 193 26 August 2024 RESOLUTION NO. 5174-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a contract with Gulf State Engineering for On-Call Services Annual Contract for Fire Protection Requirements (RFQ PS24-032) with a not-to-exceed amount of $30,000.00. ADOPTED ON THIS 26TH DAY OF AUGUST 2024 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Gonzalez-Strength & Associates, Inc. for Professional Engineering Services for a Feasibility Study for a new 114-Acre Park (RFQ PS24- 025) with a not-to-exceed amount of $50,000.00. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5175-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a contract with Gonzales-Strength & Associates, Inc. for Professional Engineering Services for a Feasibility Study for a new 114-Acre Park (RFQ PS24- 025) with a not-to-exceed amount of $50,000.00. ADOPTED ON THIS 26TH DAY OF AUGUST 2024 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 26 of 193 26 August 2024 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Paul Carpenter Davis Architecture, P.C. for Professional Architect Services (RFQ PS24-036) for Additions and Alterations to the Fairhope Stadium Press Box with a not-to-exceed amount of $22,750.00. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5176-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a contract with Paul Carpenter Davis Architecture, P.C. for Professional Architect Services (RFQ PS24-036) for additions and alterations to the Fairhope Stadium Press Box with a not-to-exceed amount of $22,750.00. ADOPTED ON THIS 26TH DAY OF AUGUST 2024 _________________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 2 of (Bid No. 23-003) Lease of Fairhope Soccer Concession Stand with Blast Soccer Club, Inc. per the terms and conditions of the original contract. The lease is $417.00 per month paid to the City of Fairhope. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5177-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 2 of (Bid No. 23-003) Lease Fairhope Soccer Concession Stand at the Soccer Complex, with Blast Soccer Club, Inc. per the terms and conditions of the original contract. The lease is $417.00 per month paid to the City of Fairhope. ADOPTED ON THIS 26TH DAY OF AUGUST 2024 _________________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 27 of 193 26 August 2024 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that TBT Fairhope, LLC d/b/a The Blind Tiger is authorized to place a 10 foot x 7 foot screened structure around an outdoor charcoal grill contiguous to the southwest corner of the leased premises to comply with Health Department mandates. The area in question is strictly limited to exterior grill food prep only and shall not be used for direct sale of food, merchandise sales, storage, or any other purpose. The structure shall comply with all Building, Fire, Health Department and other regulatory mandates. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5178-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That TBT Fairhope, LLC d/b/a The Blind Tiger is authorized to place a 10 foot x 7 foot screened structure around an outdoor charcoal grill contiguous to the southwest corner of the leased premises to comply with Health Department mandates. The area in question is strictly limited to exterior grill food prep only and shall not be used for direct sale of food, merchandise sales, storage, or any other purpose. The structure shall comply with all building, fire, health department and other regulatory mandates. The limited screened in area is allowed by the Governing Body in consideration of ADA compliant ramps, emergency exits and other improvements provided to the leased premises by TBT Fairhope, LLC. DULY ADOPTED THIS 26TH DAY OF AUGUST, 2024 _________________________________ Corey Martin, Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell moved to appoint Michael Nash to the Harbor Board for a four-year term which will expire August 2028. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Page 28 of 193 26 August 2024 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the procurement of underground material to replace the incoming feed to Quail Creek Subdivision. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5179-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the procurement of underground material to replace the incoming feed to Quail Creek Subdivision. Three 2500' reels of Prysmian 1/0 stranded EPR primary wire, four 2000' reels of 2'' HDPE roll pipe, Three 3ph metal termination cabinets, Three ground sleeves for termination cabinets, Nine load break 4 position junctions, 15 Kv load break elbows, and 50 class 2 ductile Iron Pole. The total cost not to exceed $58,702.00. Adopted on this 26th day of August, 2024 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk The following individuals spoke during Public Participation for Non-Agenda Items: 1) Lou Siemer, 116 Easton Circle, addressed the City Council regarding the water issues and demands. He mentioned having a 5 figure investment in his yard; and does not want dead trees and grass. Mr. Siemer also mentioned 68 Ventures and Village Park being built and will need water. 2) Boy Scout Nate Bressia (sp.) with Troop 47 addressed the City Council and said he was working on the Communications and Merit Badge. Nate said attending a City Council meeting was one of the requirements. Page 29 of 193 26 August 2024 Councilmember Robinson moved to adjourn the meeting. Seconded by Councilmember Boone, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 7:04 p.m. Corey Martin, Council President ________________________________ Lisa A. Hanks, MMC City Clerk Page 30 of 193 STATE OF ALABAMA ) ( : COUNTY OF BALDWIN ) ( The City Council met in a Work Session at 3:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 26 August 2024. Present were Council President Corey Martin, Councilmembers: Jack Burrell (arrived at 3:06 p.m.), Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell (arrived at 4:15 p.m.), Attorney Christopher S. Williams, and City Clerk Lisa A. Hanks. Council President Martin called the meeting to order at 3:06 p.m. The following topic was discussed: •The first item on the Agenda was the Presentation of the Draft Comprehensive Plan. Planning Director Hunter Simmons introduced Becky Rogers and Shane Bergin with Neel-Schaffer and Keith Covington with Common Ground Urban Design + Planning. Mr. Covington addressed the City Council and presented the Draft Comprehensive Plan and explained the high lights of the Plan. The Fairhope Comprehensive Plan is a blueprint for the future growth and development of the City. It is the result of feedback from hundreds of citizens and addresses topics related to land use, development character, natural and cultural resources, mobility, infrastructure, community facilities, recreation, public services, housing, and economics. The Fairhope Comprehensive Plan will guide the City’s decisions for future development. While the plan itself is not legally binding, City standards will be updated to match the plan recommendations, thereby providing the City a legal way to implement plan components. (The Draft Comprehensive Plan can be found on the Planning & Zoning Department’s webpage under Publication and Forms) Mayor Sherry Sullivan said we have an ordinance in place property located outside the Fairhope corporate limits, but contiguous to the corporate limits, must be annexed into the City of Fairhope prior to the establishment of any new connections to the Fairhope Water System. At the request of the City Attorney, Marcus E. McDowell, the City Council will rise from the meeting to go into Executive Session based on Alabama Code § Section 36-25A-7(a)(4) to discuss security plans, procedures, assessments, measures, or systems, or the security or safety of persons, structures, facilities, or other infrastructures, the public disclosure of which could reasonably be expected to be detrimental to public safety or welfare. The approximate time to be in Executive Session is 45 minutes. Councilmember Burrell moved to go into Executive Session. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Exited the dais at 4:07 p.m. Returned at 6:05 p.m. Page 31 of 193 Monday, 26 August 2024 Page -2- There being no further business to come before the City Council, the meeting was duly adjourned at 6:05 p.m. Corey Martin, Council President ________________________________ Lisa A. Hanks, MMC City Clerk Page 32 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-594 FROM:Hunter Simmons SUBJECT:Public Hearing - Ordinance – Amending Zoning Ordinance No. 1253 - Request of the Applicant, Christopher Lieb, to rezone property from R-1, Low Density Single-Family Residential District to B-4, Business and Professional District. The property is approximately 0.69 acres and is located at 7671 Parker Road. PPINS #: 98380, 7684 AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: City Council Approval BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 33 of 193 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA as follows: The ordinance known as the Zoning Ordinance (No. 1253), adopted 27 June 2005, together with the Zoning Map of the City of Fairhope, be and the same hereby is changed and altered in respect to that certain property described below: After the appropriate public notice and hearing, the Planning Commission of the City of Fairhope, Alabama has forwarded a favorable recommendation, The property of Gerald W. Haring (containing 0.69 acres, more or less, and zoned R-1) and located at 7671 Parker Road, Fairhope, AL. PPINS # 98380, 7684 Legal Description: (Case number ZC 24.07) COMMENCING AT THE NORTHEAST CORNER OF SECTION 5, T-6-S, R-2-E, BALDWIN COUNTY, ALABAMA; THENCE RUN N89°5L'W, 1,549.9 FEET TO A POINT; THENCE RUN S00°01'40"W, 1,134.4 FEET TO THE POINT OF BEGINNING; THENCE RUN S00°14'25"W, 150.15 FEET TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF PARKER ROAD; THENCE RUN N89°18'W, ALONG SAID NORTH RIGHT-OF-WAY LINE 200.2 FEET TO A POINT; THENCE RUN N00°02'04"E, 149.64 FEET TO A POINT; THENCE RUN S89°26'59"E, 200.73 FEET TO THE POINT OF BEGINNING. A map of the property to be rezoned is attached as Exhibit A. The property is hereby rezoned B-4, Business and Professional District. This property shall hereafter be lawful to construct on such property any structures permitted by Ordinance No. 1253 and to use said premises for any use permitted or building sought to be erected on said property shall be in compliance with the building laws of the City of Fairhope and that any structure shall be approved by the Building Official of the City of Fairhope and that any structure be erected only in compliance with such laws, including the requirements of Ordinance No. 1253. Notwithstanding the above statement of permitted uses, the following uses shall not be permitted on the subject property: Elementary School, Secondary School, Library, Public Utility, Grocery, Convenience Store, Convalescent or Nursing Home, Outdoor Recreation Facility, Mortuary or Funeral Home, Personal Storage, Boarding House or Dormitory, or Limited Manufacturing. Rezoning request is for the use as Professional Office. Any change in use other than Professional Office shall meet all applicable laws and regulations at the time of application. Page 34 of 193 Severability Clause - if any part, section or subdivision of this ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This ordinance shall take effect immediately upon its due adoption and publication as required by law. END OF PROPOSED ORDINANCE Page 35 of 193 PARKER RD BASCOMWAYA S S U N T A C T DRY FALLSWAYUSHWY98U S HWY 98HIGH RIDGE RDTREADSTONEWAYLegend RoadParcelZoningDistrictB-4 - Business and Professional DistrictPUD - Planned Unit DevelopmentR-1 - Low Density Single-Family ^ µ Exhibit A: Gerald W. HaringRezone from R-1 to B-4PPIN: 98380PPIN: 7684Parcel Number: 05-46-03-05-0-000-010.006Parcel Number: 05-46-03-05-0-000-010.005 PPIN: 98380Parcel Number: 05-46-03-05-0-000-010.006 PPIN: 7684Parcel Number: 05-46-03-05-0-000-010.005 Page 36 of 193 Planning Commission unanimously (7 Ayes, 0 Nays) voted to recommend approval of ZC 24.07 Page 37 of 193 Page 38 of 193 Page 39 of 193 Page 40 of 193 Page 41 of 193 Page 42 of 193 Page 43 of 193 1                                                         ZC 24.07 Rezoning 7671 Parker Road from R‐1 to B‐4‐ August 5, 2024    Summary of Request:    Christopher Lieb is the authorized agent for the case. The owner, Gerald Haring, is deceased. Glenn Haring  (son) is the executor of the estate. Authorized agent requests the subject property be rezoned from R‐1, Low  Density Single Family Residential District to B‐4, Business and Professional District. The property is located at  7671 Parker Road and consists of two (2) parcels.  Applicant desires to eventually utilize both parcels for  professional office use. The more immediate plan is for Applicant to make the existing residential building into  a professional office. The eastern parcel is adjacent to a Baldwin County RSF‐2 parcel.    Article III, Section A(14):        Figure 1: City Zoning         Figure 2: Subject parcels and adjacent Baldwin County zoned parcel.    Page 44 of 193 2                                                         ZC 24.07 Rezoning 7671 Parker Road from R‐1 to B‐4‐ August 5, 2024    Site Plan          Comments:    The subject property currently has a single‐family home and some accessory structures. The subject  property lies next to the city zoned Parkstone PUD (residential) to the west and north and Baldwin County  residential to the east. West along Parker Road at the Hwy 98 intersection are also county zoned business  districts. Directly across the street is the Fly Creek PUD, which has business and residential components;  thus, B‐4 zoning makes sense in this area.     There are incompatible uses adjacent to the subject property (Baldwin County RSF‐2 and a residential PUD),  so the Applicant has provided a 20 ft landscape buffer around ¾ of the property.    As with any request for a zoning map amendment, we must consider the initial desire, as well as how the  property may be utilized in the future.  Staff feels a professional office is appropriate for the neighborhood.   However, conversion of the house into a “boarding house or dormitory” or “public utility,” which are   available uses in B‐4, for example, would be a change in use and require appropriate reviews.      Page 45 of 193 3                                                         ZC 24.07 Rezoning 7671 Parker Road from R‐1 to B‐4‐ August 5, 2024    A Re‐Zoning Request is considered a Zoning Map Amendment and the application is reviewed pursuant to the  Criteria in Art. II, Section B(1)(e).    (1) Compliance with the Comprehensive Plan;  Response: The 2015 Comprehensive Plan identifies this area as North Village with office and residential  components. Adjacent properties are zoned business by the County and the North Village aka Fly Creek  PUD has both commercial and residential units.       (2) Compliance with the standards, goals, and intent of this ordinance;  Response: Meets. Some allowable uses are not ideal for this location and use changes will be vetted  accordingly.     (3) The character of the surrounding property, including any pending development activity;  Response: Meets. The only development activity currently considered is parking. Required buffers and  twenty (20) foot setbacks provide protection from adjacent residential property.  Future changes in use  should be carefully reviewed for impacts on the character of the surrounding property.    (4) Adequacy of public infrastructure to support the proposed development;  Response: Meets. Already an existing structure with utilities. If Applicant plans to add more units, then  that may require additional demands on infrastructure.     (5) Impacts on natural resources, including existing conditions and ongoing post‐development  conditions;  Response: Meets. This zoning change will not negatively impact natural resources or current/future  conditions. The Zoning Ordinance and Tree Ordinance already provide protections to adjacent residential  property by way of setbacks and landscape buffers.      (5) Compliance with other laws and regulations of the City;  Response: Meets. Any future development is subject to all applicable laws of the   City.    (6) Compliance with other applicable laws and regulations of other jurisdictions;  Response: Meets. Any future development is subject to all applicable laws.    (7) Impacts on adjacent property including noise, traffic, visible intrusions, potential physical impacts,  and property values; and  Response: None anticipated. Parker Road is busy already with the Fly Creek PUD and the subject  property being located closer to the intersection with Hwy 98 should not have negative impacts for the  adjacent properties.        Page 46 of 193 4                                                         ZC 24.07 Rezoning 7671 Parker Road from R‐1 to B‐4‐ August 5, 2024    (8) Impacts on the surrounding neighborhood including noise, traffic, visible intrusions, potential  physical impacts, and property values.  Response: Staff do not anticipate any significant issues relating to this criterion currently.  However,  changes in use should be considered carefully.      Uses allowed in B‐4 from Table 3‐1 of the Zoning Ordinance are summarized below.    Dwelling   Single‐Family (‘By‐right’)  Townhouse (‘Permitted subject to special conditions listed in the ordinance’)  Mixed‐Use (‘By‐right’)  Accessory Dwelling (‘Permitted subject to special conditions listed in the ordinance’)    Civic  Elementary School (‘By‐right’)  Secondary School (‘By‐right’)  Library (‘By‐right’)  Public Utility (‘By‐right’)  Hospital (‘Permitted on Appeal and subject to special conditions’)  Public Open Space (‘By‐right’)  Common Open Space (‘By‐right’)  Public Utility (‘Permitted on Appeal and subject to special conditions’)    Office  General (‘By‐right’)  Professional (‘By‐right’)  Home Occupation (‘Permitted subject to special conditions listed in the ordinance’)      Service  Convalescent or Nursing Home (‘Permitted on Appeal and subject to special conditions’)  Outdoor Recreation Facility (‘Permitted on Appeal and subject to special conditions’)   Day Care (‘Permitted on Appeal and subject to special conditions’)  Mortuary or Funeral Home (‘Permitted on Appeal and subject to special conditions’)  Personal Storage (‘Permitted subject to special conditions listed in the ordinance’)  Boarding House or Dormitory (‘By‐right’)    Manufacturing  Limited (‘Permitted subject to special conditions listed in the ordinance’)        Page 47 of 193 5                                                         ZC 24.07 Rezoning 7671 Parker Road from R‐1 to B‐4‐ August 5, 2024    Recommendation:    Staff recommends approval of ZC 24.07, rezoning 7671 Parker Road from R‐1 to B‐4 with the following  conditions:    1.) Regardless of the allowed uses in Table 3‐1 of the Fairhope Zoning Ordinance, the following uses  shall be prohibited on the subject property:  a. Elementary School  b. Secondary School  c. Library  d. Public Utility  e. Grocery  f. Convenience Store  g. Convalescent or Nursing Home  h. Outdoor Recreation Facility  i. Mortuary or Funeral Home  j. Personal Storage  k. Boarding House or Dormitory  l. Limited Manufacturing    2.) Rezoning request is for the use as Professional Office.  Any change in use other than Professional  Office shall meet all applicable laws and regulations at the time of application.       Page 48 of 193 Page 49 of 193 Page 50 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-631 FROM:Daryl Morefield, WATER SUPERINTENDENT Sherry Sullivan, Mayor SUBJECT:To amend Chapter 10.5 Environment, specifically Article II, Emergency Water Conservation Plan to add Section 10.5-55.5: Mechanical or System Emergency: City of Fairhope Code of Ordinances. (Introduced at the August 26, 2024 City Council Meeting) AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: City Council to approve an Ordinance to amend Chapter 10.5 Environment, specifically Article II, Emergency Water Conservation Plan to add Section 10.5-55.5: Mechanical or System Emergency: City of Fairhope Code of Ordinances. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: Page 51 of 193 ORDINANCE NO. _______ AN ORDINANCE TO AMEND CHAPTER 10.5 ENVIRONMENT, SPECIFICALLY ARTICLE II: EMERGENCY WATER CONSERVATION PLAN; CITY OF FAIRHOPE CODE OF ORDINANCES BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, as follows: Section 1. The Code of Ordinance, City of Fairhope, Alabama, Chapter 10.5 Environment, specifically Article II, Emergency Water Conservation Plan is hereby amended to reflect the following addition: Section 10.5-55.5 MECHANICAL OR SYSTEM EMERGENCY Upon declaration of a mechanical or system emergency by the Governing Body of the City of Fairhope, nothing in this Article shall be construed to limit the Governing Body’s ability to direct Fairhope Public Utilities to immediately implement any Water Conservation Phase necessary to address public health, safety, and welfare concerns caused by said mechanical or system emergency. The Balance of Chapter 10.5 – Article II. – Emergency Water Conservation Plan remains as written and codified in the City of Fairhope Code of Ordinances. Severability. The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. Effective Date. This ordinance shall take effect upon its due adoption and publication as required by law. ADOPTED THIS 9TH DAY OF SEPTEMBER, 2024 _____________________________ Corey Martin, Council President ATTEST: _______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 9TH DAY OF SEPTEMBER, 2024 _____________________________ Sherry Sullivan, Mayor Page 52 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-628 FROM: Richard Johnson, CITY ENGINEER Daryl Morefield, WATER SUPERINTENDENT SUBJECT: The Superintendent of Water and Wastewater Department, Daryl Morefield, and City Engineer, Richard Johnson, have requested Change Order No. 3 for the Contract with A-Long Boring, Inc. for Bid No. 036-22 Pump Station and Force Main Maintenance - Phase II. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: To approve Change Order No. 3 and authorize the Mayor to execute the Change Order No. 3 for $241,715.00. The new contract total will be $5,125,025.00. BACKGROUND INFORMATION: The contract award for Bid No. 036-22 Pump Station and Force Main Maintenance - Phase II to A-Long Boring, Inc. was approved on September 26, 2022 for $4,688,680.00. Change Order No. 1 was approved on May 13, 2024 for $176,000.00. Change Order No. 2 was approved on May 28, 2024 for $18,630.00. Change Order No. 2 entails the placement of 1,350 additional linear feet of 12" Ø Sewer Force Main to the north of the current project termination at the Planters Point Lift Station. It was determined by Dewberry Engineers that the existing 6" force main was inadequate to handle the peak flows from the existing contributing lift stations when model with the three coming on line from Harvest Green East & West and Rockwell Place. When all stations are pumping, the existing station pumping from The Waters will not be able to overcome the head pressure on the existing 6" force main. This could result in SSO's as well as premature pump failures. The Change Order No. 3 cost is Two Hundred Forty-One Thousand Seven Hundred Fifteen Dollars ($241,715.00). This change order will bring the total contract cost to Five Million One Hundred Twenty-Five Thousand Twenty-Five Dollars ($5,125,025.00). This represents a total contract change of 9.7%. Previous Actions: Resolution #4566-22, September 26, 2022 - Award Bid No. 036-22 Pump Station and Force Maintenance - Phase II in account not-to-exceed $4,688,680.00. Resolution #5063-24, May 13, 2024 - Approve change order 1 for Bid No. 036-22 in the amount of $176,000.00. Page 53 of 193 Resolution #5075-24, May 28, 2024 - Approve change order 2 for Bid No. 036-22 in the amount of $18,630.00 BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004020- 59500 WW Sys Imprv - Lift Stations $241,715.00 $241,715.00 $0.00 Total cost of Phase II including Change Order No. 3 of $241,715.00 is now $5,125,025.00. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 54 of 193 CHANGE CITY OF FAIRHOPE ORDER REQUEST OWNER: CITY OF FAIRHOPE ARCHITECT/ENGINEER: Andy Bobe, PE – Dewberry Engineering CONTRACTOR: A-Long Boring, Inc. PROJECT: Project Force Main Maintenance – Phase II – Bid Number 036-22 CHANGE ORDER REQUEST NO. #3 (No. Three) DATE: August 27, 2024 1. DESCRIPTION OF CHANGE: Project entails the placement 1350 additional linear feet of 12” Ø Sewer Force Main to the north of the current project termination at the Planters Point Lift Station. Dewberry Engineers (Andy Bobe, PE) was engaged to model and assess the current system north of the improved system. It was determined the existing 6” force main was inadequate to handle the peak flows from the existing contributing lift stations when model with the three coming on line from Harvest Green East & West and Rockwell Place. When all stations are pumping, the existing station pumping from The Waters will not be able to overcome the head pressure on the existing 6” force main. This could result in SSO’s as well as premature pump failures. 2. CHANGE ORDER COSTS: $241,715.00 Proposal Attached See Quantities Attached Cost Estimated/Proposal Required Item Quantity Material Unit Price Labor (Hours) Labor Unit Price Sub-Total Cost a. See attached Quantities from A-Long and Tabulated from Dewberry See Attached Inc. Inc Inc $241,715.00 b. TOTAL: $241,715.00 3. INSTITUTED BY: Richard D. Johnson, PE (City Engineer), Daryl Morefield (Water/Sewer Superintendent), Andy Bobe, PE (Consulting Engineer) and Contractor: A-Long Boring, Inc. 4. JUSTIFICATION OF NEED: This extension is warranted due to the health, safety and welfare of customers of our Sewer Utility. There is a tremendous opportunity to take advantage of cost savings by using an existing contractor and fixed (competitively bid) contract prices. Conducting this as a follow-up project under current cost and remobilization could double the overall cost of the improvements. 5. JUSTIFICATION OF CHANGE ORDER VERSUS COMPETITIVE BIDDING: This C.O. represents a cumulative contract change of 9.3% - competitive bidding is not warranted or required by State Bid Law. CO 1 - $176,000, CO 2 - $18,630 & CO 3 $241,715 – Total Co’s - $436,345 - Original Contract - $4,688,680 *If more than 3 items, provide attachments. Page 55 of 193 Page 56 of 193 1 Richard Johnson From:Bobe, Andrew <ABobe@Dewberry.com> Sent:Thursday, August 15, 2024 8:49 AM To:Richard Johnson Cc:Daryl Morefield Subject:RE: change order 3 Attachments:Materials for Hwy 181 Extension Tabulation.pdf Richard,    The prices look like they are trying to win a bid to me. Tabulation attached.  Some are much lower than I would have  estimated.     The only problem I see is I missed including the 12” valve on the north end for the future stub out. I called A‐Long about  what that number would be. They said they can call and get a new number or we can use the current price of $9,315.00.  Only difference would be whatever the material cost is today vs when they quoted the previous.     Seems like they really want to do this work.     Feel free to call and discuss.     Andy Bobe, PE Senior Associate, Senior Project Manager D 251.929.9781 C 251.747.1692 LICENSED P.E. : AL, MS, FL www.dewberry.com   From: Richard Johnson <richard.johnson@fairhopeal.gov>   Sent: Thursday, August 15, 2024 7:50 AM  To: Bobe, Andrew <ABobe@Dewberry.com>  Page 57 of 193 2 Cc: Daryl Morefield <daryl.morefield@fairhopeal.gov>  Subject: FW: change order 3  [CAUTION] External Email. DO NOT click links or open attachments unless expected. Please use the "Phish Alert" button to report all suspicious emails. AB –    Haven’t  taking a deep dive yet – please look over and provide feedback.    Thanks,    RDJ    Richard D. Johnson, PE City Engineer richard.johnson@fairhopeal.gov Office: 251-929-0360 Cell: 251-423-7418   From: alongboringinc@bellsouth.net <alongboringinc@bellsouth.net>   Sent: Thursday, August 15, 2024 7:43 AM  To: Richard Johnson <richard.johnson@fairhopeal.gov>  Subject: change order 3  Let me know if you have any questions or need any additional information. Thanks, Scot WilliamsA-Long Boring, IncPO Box 1926Fairhope, AL 36533Cell 251-422-0488alongboringinc@bellsouth.net Let me know if you have any questions or need any additional information. Page 58 of 193 3 Thanks, Scot Williams A-Long Boring, Inc PO Box 1926 Fairhope, AL 36533 Cell 251-422-0488 alongboringinc@bellsouth.net CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is intended only for the use of the person(s) to whom it is addressed and may contain confidential and privileged information. Any unauthorized review, use, disclosure, copying, or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Page 59 of 193 ITEM DESCRIPTION UNIT QTY. UNIT PRICE AMOUNT 1 12" 45 DEGREE DI FITTING WITH PERMOX LINING 2-MJ ADAPTOR WITH GLAND RINGS BOLT AND GASKET PACK EA 4 4,500.00$ 18,000.00$ 2 12" 90 DEGREE DI FITTING WITH PERMOX LINING 2-MJ ADAPTOR WITH GLAND RINGS BOLT AND GASKET PACK EA 3 4,500.00$ 13,500.00$ 3 12" TEE DI FITTING WITH PERMOX LINING 3-MJ ADAPTOR WITH GLAND RINGS BOLT AND GASKET PACK EA 1 5,500.00$ 5,500.00$ 4 12" PLUG DI FITTING WITH PERMOX LINING 1-MJ ADAPTOR WITH GLAND RING BOLT AND GASKET PACK EA 1 2,000.00$ 2,000.00$ 5 12" X 6" REDUCER DI FITTING WITH PERMOX LINING 1-6" FOSTERS ADAPTOR & 1 12" FOSTERS ADAPTOR EA 1 2,800.00$ 2,800.00$ 6 12" HDPE SDR 11 HDD, OPEN CUT LF 1,380 80.00$ 110,400.00$ 7 6" TAPPING VALVE AND SLEEVE EA 1 6,500.00$ 6,500.00$ 8 6" INSERTA VALVE EA 2 14,000.00$ 28,000.00$ 6" PLUG w/ THRUST BLOCK, RETAINER GLAND AND BOLT AND GASKET PACK EA 2 1,500.00$ 3,000.00$ 9 CORE DRILL EXISTING MANHOLE, SEAL WITH BOOT OR LINK SEAL EA 1 4,800.00$ 4,800.00$ 10 EPOXY LINE EXISTING MANHOLE EA 1 6,500.00$ 6,500.00$ 11 GROUT FILL EXISTING 6" FORCE MAIN (APPROX. 10 CY) LF 1,300 5.00$ 6,500.00$ 12 SILT FENCE (As Directed by engineer) LF 1,300 4.00$ 5,200.00$ 13 WATTLE DITCH CHECKS EA 18 100.00$ 1,800.00$ 14 AIR / VACUUME RELEASE VALVE ASSEMBLY EA 1 10,000.00$ 10,000.00$ 15 SEED MULCH FERTILIZE DISTURBED AREA AC 1 4,000.00$ 4,000.00$ 16 VAC TRUCK FOR EVACUATED MATERIAL FROM EXISTING 6" LINE. LS 1 1,500.00$ 1,500.00$ 17 TRAFFIC CONTROL SCHEME LS 1 2,400.00$ 2,400.00$ 18 12" Gate Valve EA 1 9,315.00$ 9,315.00$ 241,715.00$ 181 12" Main Extension SUB TOTAL City of Fairhope Hwy 181 SEWER LINE IMPROVEMENT QUANTITIES August 13, 2024 Page 60 of 193 Page 61 of 193 STATION 483+32.81SEWER IMPROVEMENTSINDEXCITY OF FAIRHOPE UTILITIESPrepared For:Construction Plans For:REVISIONSSTATE HIGHWAY 181SPECIFICATIONS251-990-9950 phone 251-990-9910 fax www.dewberry.comDate: August 2024Prepared By:Project Number: 5018117425353 FRIENDSHIP ROAD DAPHNE, AL 36526E BO MNADERWB.NALA ABANORTHVICINITYMAPPage 62 of 193 A 54321 B C D E APPROVED BY CHECKED BY SHEET NO. TITLE DRAWN BY DATE PROJECT NO. SCALE SEAL REVISIONS NO.DESCRIPTION DATE ANB ANB ANB MAY 2024 50181174HWY 181 SEWERIMPROVEMENTSFAIRHOPE, ALABAMACITY OF FAIRHOPE UTILITIES.25353 FRIENDSHIP ROAD DAPHNE, AL 36526 251.990.9950 2 PERMIT GENERAL NOTES N/A PERMIT General Notes: 1. All meters shall be installed off of ALDOT Right-of-Way. 2. All manholes, valve boxes, and hand holes should be flush with existing ground. 3. Applicant shall contact the District Administrator 48 hours prior to beginning work on ALDOT Right-of-Way. The District Administrators are as follows: Area- 9 (91) Mobile County - David A. Hollowell, (251) 470-8219 (92) Baldwin County - Jason Shaw, P.E. (251) 937-2086 (93) Escambia and Conecuh Counties - Tammy W. Evers, (251) 578-7540 4. The Engineer of Record shall promptly write an As-Built Certification letter to the District Administrator requesting an inspection upon completion of the permitted work. Any punch list items shall be completed prior to Provisional Acceptance of work. 5. Bonds submitted for permits shall be held for a (1) one-year Maintenance Period which begins on the Provisional Acceptance date issued by the Department. During this time any failures, deficiencies, or maintenance care shall be the responsibility of the applicant. At the end of the Maintenance Period the applicant or Engineer of Record shall submit a bond release request letter to the District Administrator, bonds are not released without request. 6. All traffic control shall be in accordance with Part 6 of the Manual on Uniform Traffic Control Devices (MUTCD) 2009 edition. (If project necessitates lane closure, lane closure must be made part of the permit.) 7. Onsite Representatives & Contact Information_CODY KACHELL 251-545-9088 8. Onsite representatives will have on hand, at all times: (1) Approved permit and plans stamped by the Region Engineer (2) Traffic Control Plans (3) Erosion Control Plans 9. All disturbed areas on ROW shall receive 4" of topsoil and be sodded or seeded as directed by the Department. 10. All work on the ROW will be in conformance with the latest edition of ALDOT Standard Specifications. 11. Electric power and communication facilities will conform to the current applicable National Electrical Safety Code. 12. A Best Management Plan shall at minimum return all exposed areas to original or better condition and require stand of grass and/or sod before acceptance. Silt fence and any other erosion control items needed shall be used to prevent erosion. (NO HAYBALES ARE ALLOWED IN ROW) 13. All trees over 4" DBH shall not be cut/removed without written permission from ALDOT. 14. Absolutely no bore pits shall be allowed to be unfilled and/or uncovered overnight unless protected. (Bore pits have a maximum of 72 hours to be open before filled.) 15. Upon completion & any time thereafter, ALDOT retains the right to request an As-Built plan of any permitted work in said department's Rights-of-Way (ROW). 16. WARNING: Do not disturb Survey Markers located on ALDOT Right-of-Way. Any property markers disturbed during construction shall be re-established by an Alabama licensed professional land surveyor at the expense of the permit applicant. 17. The total area to be disturbed during construction of this permit: 0.24 acre(s).(On & Off ROW combined) 18. Water lines shall conform to the currently applicable standards of the American Water Works Association. 19. Pressure pipe lines shall conform to the currently applicable sections of American National Standards Institute (ANSI). 20. As required by Alabama Act 94-487: Call two working days before excavation 1-800-292-8525, Alabama Line Location Center, Inc. 21. All existing utility facilities in the proposed work area shall be physically located both horizontally and vertically. a. The utility facilities in the area of work are represented to the best of my knowledge, according to locates provided by 811 and individual due diligence. Engineer Initials ANB b. 811 Locate Request # 241160265 22. Any ornamental vegetative landscaping (shrubs, flowers, ornamental grass, etc.) disturbed during construction shall be replaced, transplanted or sodded by the applicant as directed by the Alabama Department of Transportation District Administrator. 23. All fill material or onsite debris deposited in the right-of-way shall be removed prior to issuance of final acceptance to begin the one-year maintenance period of the permit contract. 24. The applicant shall see that all solid waste (I.E., wood, stumps, etc.) is disposed of in accordance with applicable regulations of the Alabama Department of Environmental Management (ADEM). 25. Property obstructions which are to remain in place, such as historical structures, trees, drains, water or gas pipes, poles, wall, etc., are not to be disturbed unless noted and approved by SHPO, ALDOT, ADEM, EPA, etc. 26. The applicant is responsible to see that streets are cleaned immediately after concrete or other delivery trucks leave the site. Mud and debris are to be kept off streets, and out of inlets, ditches, etc. 27. Fuel tanks shall not be stored on the right-of-way overnight. Vehicles transporting fuel, chemicals, fertilizers, etc. onto right-of-way shall not be left unattended. 28. The applicant or Engineer of Record shall promptly notify ALDOT of any perceived conflicts, ambiguous items or deficiencies in the plans, specifications, general notes or related contract documents. 29. For work within Interstate ROW, all ingress and egress to work site shall be from applicant's property. No access shall be gained from the Interstate ROW. Equipment and materials shall not be stored on Interstate ROW. 30. Milepost(s) 9.86 to 9.90 _ Speed Limit 45 MPH Stopping Site Distance <500 31. Is drainage/ runoff from this site directed onto state ROW? (circle) YES or NO Engineer Initials ANB 32. Are utility, signal or light pole, related conflicts present or are any relocations required for this project to be constructed as proposed in these plans? (circle) YES or NO Engineer Initials ANB 33. Minimum cover over utilities shall be maintained upon completion of work. (circle) YES or NO Engineer Initials ANB 34. The legal permit applicant is held responsible and liable for all damages, actions, or responsibilities of their appointed contractors, assigns, or appointees.EBO M NA D ERW B.N ALA AB A Page 63 of 193 6+277+008+0010+00 11+0012+00 13+00 14+00 15+00 16+00 17+00 18+00 19+00 20+00 21+00 22+00 23+00 23+46 FG 113.66FG 110.41FG 109.80FG 112.90FG 114.24FG 114.97FG 115.24FG 116.16FG 117.09FG 117.95FG 118.29FG 119.08FG 119.00FG 119.88FG 119.95FG 120.36FG 120.97FG 121.00FG 121.02FG 121.13FG 121.00FG 121.13FG 121.05FG 121.00FG 120.99FG 120.83FG 119.38FGFGFGEG 113.7EG 110.4EG 109.8EG 112.9EG 114.2EG 115.0EG 115.2EG 116.2EG 117.1EG 118.0EG 118.3EG 119.1EG 119.0EG 119.9EG 120.0EG 120.4EG 121.0EG 121.0EG 121.0EG 121.1EG 121.0EG 121.1EG 121.1EG 121.0EG 121.0EG 120.8EG 119.4EGEGEG10+00 11+00 12+00 13+00 14+00 15+00 16+00 17+00 18+00 19+00 20+00 21+00 22+00 23+00 24+00 24+50 A 54321 B C D E APPROVED BY CHECKED BY SHEET NO. TITLE DRAWN BY DATE PROJECT NO. SCALE SEAL REVISIONS NO.DESCRIPTION DATE ANB ANB ANB MAY 2024 50181174HWY 181 SEWERIMPROVEMENTSFAIRHOPE, ALABAMACITY OF FAIRHOPE UTILITIES.25353 FRIENDSHIP ROAD DAPHNE, AL 36526 251.990.9950 3 PLAN AND PROFILE VIEW 25353 FRIENDSHIP ROAD DAPHNE, AL 36526 251.990.9950 EBO M NA D ERW B.N ALA AB A Page 64 of 193 10+0011+00 12+0013+0014+0015+0016+006+27 7+00 8+00 9+00 10+00 17+0018+0019+0020+0021+0022+0023+0023+46A 54321 B C D E APPROVED BY CHECKED BY SHEET NO. TITLE DRAWN BY DATE PROJECT NO. SCALE SEAL REVISIONS NO.DESCRIPTION DATE ANB ANB ANB MAY 2024 50181174HWY 181 SEWERIMPROVEMENTSFAIRHOPE, ALABAMACITY OF FAIRHOPE UTILITIES.25353 FRIENDSHIP ROAD DAPHNE, AL 36526 251.990.9950 4 SITE PLAN 25353 FRIENDSHIP ROAD DAPHNE, AL 36526 251.990.9950 EBO M NA D ERW B.N ALA AB A Page 65 of 193 10+0011+00 12+0013+0014+0015+0016+006+27 7+00 8+00 9+00 10+00 17+0018+0019+0020+0021+0022+0023+0023+46A 54321 B C D E APPROVED BY CHECKED BY SHEET NO. TITLE DRAWN BY DATE PROJECT NO. SCALE SEAL REVISIONS NO.DESCRIPTION DATE ANB ANB ANB MAY 2024 50181174HWY 181 SEWERIMPROVEMENTSFAIRHOPE, ALABAMACITY OF FAIRHOPE UTILITIES.25353 FRIENDSHIP ROAD DAPHNE, AL 36526 251.990.9950 5 BMP 25353 FRIENDSHIP ROAD DAPHNE, AL 36526 251.990.9950 EBO M NA D ERW B.N ALA AB A Page 66 of 193 A54321BCDEAPPROVED BYCHECKED BYSHEET NO.TITLEDRAWN BYDATEPROJECT NO.SCALESEALREVISIONSNO.DESCRIPTIONDATEANBANBANBMAY 202450181174HWY 181 SEWER IMPROVEMENTS FAIRHOPE, ALABAMA CITY OF FAIRHOPE UTILITIES.25353 FRIENDSHIP ROADDAPHNE, AL 36526251.990.99505ABMP DETAILS25353 FRIENDSHIP ROADDAPHNE, AL 36526251.990.9950N/AE BO MNADERWB.NALA ABAPage 67 of 193 6+277+008+0011+0012+00 13+00 14+00 15+00 16+00 17+00 18+00 19+00 20+00 21+00 22+00 23+00 23+46 A 54321 B C D E APPROVED BY CHECKED BY SHEET NO. TITLE DRAWN BY DATE PROJECT NO. SCALE SEAL REVISIONS NO.DESCRIPTION DATE ANB ANB ANB MAY 2024 50181174HWY 181 SEWERIMPROVEMENTSFAIRHOPE, ALABAMACITY OF FAIRHOPE UTILITIES.25353 FRIENDSHIP ROAD DAPHNE, AL 36526 251.990.9950 6 TRAFFIC CONTROL PLAN 25353 FRIENDSHIP ROAD DAPHNE, AL 36526 251.990.9950 AS SHOWNEBO M NA D ERW B.N ALA AB A Page 68 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-635 FROM:Suzanne Doughty SUBJECT:FY2024 Budget for items that have been previously approved in Regularly Scheduled Council Meetings and as related thereto, are hereby adopted and the adjustments are to be recorded as budget transfers as noted in Resolution. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: Amend the FY2024 Budget for items that have been previously approved in Regularly Scheduled Council Meetings and as related thereto, are hereby adopted and the adjustments are to be recorded as budget transfers as noted in Resolution. BACKGROUND INFORMATION: The following is a list of FY2024 Budget Transfers that were included in previous Finance recommendations of the approved agendas but were not part of the Resolution document. This request is to group the transfers listed and include the necessary information on one resolution for documentation purposes. 1. Agenda Item No. 2024-230, Resolution No. 5001-24, Adopted 02/26/24 - Transfer $7,069.00 to Capital Project. For bleachers at Founders Park Track. 2. Agenda Item No. 2024-237, Resolution No. 4998-24, Adopted 02/26/24 - Transfer $74,938.30 Capital Project. For Pine Street Improvements. 3. Agenda Item No. 2024-278, Resolution No. 5023-24, Adopted 03/21/24 - Transfer $75,000.00 from Gas Improvement to Gas Purchases. For Gas Odorizes 4. Agenda Item No. 2024-69, Resolution No. 5037-24, Adopted 04/08/24 - Transfer $1,186,365.11 from General to Working Waterfront. Match for RESTORE Grant. 5. Agenda Item No. 2024-364, Resolution No. 5047-24, Adopted 04/22/24 - Transfer $2,131,000.00 from General to K1. K-1 Center project Grant Match 6. Agenda Item No. 2024-379, Resolution No. 5067-24, Adopted 05/13/24 - Transfer $61,564.75 from General to Water. For Pecan building roof repair. BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $$$ Budget Transfer journal entry details attached. Page 69 of 193 RESOLUTION NO. _____ WHEREAS, the City Council adopted on September 25, 2023, a resolution approving and adopting the proposed Budget for the FY2023-2024, Resolution No. 4851-23; and WHEREAS, the City of Fairhope is desirous to amend the Budget for items that have been previously approved in Regularly Scheduled Council Meetings and as related thereto, are hereby adopted and the adjustments are to be recorded as budget transfers as follows: Account Description Debit Credit 004010-50475 Water - Capital Improvement $61,564.75 004010-40900 Transfer In Capital Purchases $61,564.75 001900-50940 Transfer Out - Water/Sewer $61,564.75 001-40950 General - Interest Revenue $61,564.75 103-55940 Cap Project - Founders Track $7,069.00 103-49810 Transfer - General $7,069.00 001900-50965 Transfer - Cap Project Fund $7,069.00 001250-50475 Recreation - Capital Improv $7,069.00 103-55710 Capital Project - Pine St. Improvement $74,938.30 103-55887 Capital Project - ADA Comp $74,938.30 002-50470 Gas - Purchases/Equip $75,000.00 002-59500 Gas - Utility Sys Improvement $75,000.00 001900-50945 Transfer to Fed Grants Fund $1,186,365.11 110-49810 Transfers from General Fund $1,186,365.11 001900-50965 Transfer – Cap Project Fund $2,131,000.00 103-49810 Transfers from General Fund $2,131,000.00 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope hereby amends the Budget for the FY2023-2024 as recommended and presented above; and authorizes the City Treasurer to make the necessary changes. DULY ADOPTED THIS 9TH DAY OF SEPTEMBER, 2024 __________________________________ Corey Martin, Council President Attest: ________________________________ Lisa Hanks, MMC City Clerk Page 70 of 193 For City Clerk: Agenda Item Debit Credit Agenda Item. No. 2024-379 Adopted May 13, 2024 Water - Capital Imprv 004010-50475 $61,564.75 Resolution No. 5067-24 (Trf General Fund Interest to Water/Sewer Fund) Transfer In Capital Purchases 004010-40900 $61,564.75 Transfer Out - Water/Sewer 001900-50940 $61,564.75 General - Interest Revenue 001-40950 $61,564.75 Agenda Item. No. 2024-230 Adopted February 26, 2024 Cap Project - Founders Track 103-55940 $7,069.00 Resolution No. 5001-24 (Savings from Shade Sail Structures)Transfer In - General 103-49810 $7,069.00 Transfer - Cap Proj Fund 001900-50965 $7,069.00 Recreation - Cap Imprv 001250-50475 $7,069.00 Agenda Item. No. 2024-237 Adopted February 26, 2024 Capital Project - Pine St. Imprv 103-55710 $74,938.30 Resolution No. 4998-24 (Trf Savings from ADA Compliance)Capital Project - ADA Comp 103-55887 $74,938.30 Agenda Item. No. 2024-278 Adopted March 21, 2024 Gas - Purchases/Equip 002-50470 $75,000.00 Resolution No. 5023-24 (Trf from Utility Sys Improvements)Gas - Utility Sys Imprv 002-59500 $75,000.00 Agenda Item. No. 2024-69 Adopted April 08, 2024 Transfer to Fed Grants Fund 001900-50945 $1,186,365.11 Resolution No. 5037-24 Working Waterfront overrun Transfer from Gen'l Fund 110-49810 $1,186,365.11 Agenda Item. No. 2024-364 Adopted April 22, 2024 Transfer - Cap Proj Fund 001900-50965 $2,131,000.00 Resolution No. 5047-24 K1 Center Transfers from Gen'l Fund 103-49810 $2,131,000.00 Page 71 of 193 Page 72 of 193 Page 73 of 193 Page 74 of 193 Page 75 of 193 Page 76 of 193 Page 77 of 193 Page 78 of 193 Page 79 of 193 Page 80 of 193 Page 81 of 193 Page 82 of 193 Page 83 of 193 Page 84 of 193 Page 85 of 193 Page 86 of 193 Page 87 of 193 Page 88 of 193 Page 89 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-625 FROM:Sherry Sullivan, Mayor SUBJECT:Oak Hollow Farm Inc. Indemnity Agreement between the City of Fairhope for the City's Christmas event for City employees at the "Barn" on Friday, December 13, 2024, from 12:00 p.m. - 3:30 p.m. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: City Council to authorize Mayor Sherry Sullivan to execute an Indemnity Agreement between Oak Hollow Farm Inc. and the City of Fairhope for the City's Christmas Event for City Employees at the "Barn" on Friday, December 13, 2024, from 12:00 p.m. to 3:30 p.m. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 90 of 193 RESOLUTION NO. __ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , That Mayor Sherry Sullivan is hereby authorized to execute an Indemnity Agreement between Oak Hollow Farm Inc . and the City of Fairhope for the City's Christmas Event for City Employees at the "Barn" on Friday, December 13 , 2024, from 12:00 p.m . to 3:30 p .m. DULY ADOPTED THIS 9TH DAY OF SEPTEMBER, 2024 Attest: Lisa A. Hanks , MMC City Clerk Corey Martin, Council President Page 91 of 193 State of Alabama County of Baldwin INDEMNITY AGREEMENT Whereas, Oak Hollow Farm Inc. in Fairhope, Alabama, wishes to provide City of Fairhope a location for an event, and Whereas, Oak Hollow Farm Inc. has agreed to provide a location for said event on a temporary basis. Whereas, Oak Hollow Farm Inc. shall not provide, sell or deliver alcoholic beverages to City of Fairhope or any of their guests on the premises of Oak Hollow Farm Inc. Whereas, City of Fairhope is desirous of providing alcohol for said event, and Whereas, City of Fairhope has agreed to hold Oak Hollow Farm Inc., its agents, successors and assigns, and Independent contractors harmless from loss against claims against them for providing or delivery of liquor for consumption on said premises to Induce Oak Hollow Farm Inc. to provide said facilities: Now, Therefore, the undersigned, in order to induce Oak Hollow Farm Inc. to provide said event does agree to bind the event as follows, to-wit: The undersigned, hereinafter called indemnitor, do hereby indemnify Oak Hollow Farm Inc . and all other of its agents, successors, assigns, and independent contractors, hereinafter called indemnities, and agree to hold and save harmless from and against any and all actions or abuses of actions, claims, demands, liabilities, loss of damage incurred at any time by reason or in consequences of any and all claims against any or all of them as a consequence of Oak Hollow Farm Inc . allowing me to use their facility for providing, selling, and/or delivery of alcoholic beverage for consumption and said premises which they may suffer against them, or which they may sustain or incur in connection with any matter connected with the use of said facilities and any necessary action taken by Oak Hollow Page 92 of 193 Farm Inc. its assigns, successors, agents, and independent contractors pursuant to said use. In the witness whereof, the undersigned has hereunto set her hand and seal on the __ day of _________ , 2024. Signature ___________________ _ Print Name --------------------- Witness ---------------------- Witness ---------------------- Page 93 of 193 .'iL Oak Hollow Farm Inc. August22 ,20 24 City of Fairhope Attn : Gayle Fogarty Please accept this as written confirmation that Oak Hollow Farm has reserved the BARN on Friday, December 13, 2024, for your Christmas Party from 12 :00 to 3 :30 p.m . Your pricing is $32.00pp + 14 % gratuity+ $300 Setup/Cleanup. No tax will be applied as you are tax exempt. Per your requested quote , we will plan for 300 people and a confirmed guest count is needed by Friday December 6th, 2024. Final payment is due no later than the day of your event. Menu Ribeye Steaks & 20 Smoked Chicken Breasts (for those who don't eat steak) Mashed Potatoes & Gravy, Green Beans & Squash Casserole Garden Salad, Yeast Rolls Peach Cobbler w/lce Cream & Cookies Tea * Lemonade * Water * Coffee Oak Hollow Farm will provide tables , chairs and all paper products needed for your event. We also have available AV equipment if needed for any music or slideshow presentation you desire . We ask that you please notify us at least (3) days in advance if you would like to utilize this equipment and for what purposes . Per my ema il correspondence with you , we understand no alcoholic beverages will be served , but employees are allowed to bring their own alcohol. • A $500 .00 deposit is required to reserve the date and the balance is due prior to the event. • Please sign and return with your agreement to 14210 Greeno Road , Fairhope , AL along with your deposit. If you need additional information please give me a call 251-623-9621. Clinet ___________________________ Date: ___ _ Prepared by: Marva Dean Little, Events Coordinator (251 )623-9621 * marvadean@oakhollowfarm.net Page 94 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-626 FROM:Jack Burrell, Council Member Sherry Sullivan, Mayor SUBJECT:Submission of Pre-Application for FY2025 Airport Improvement Program and Airport Infrastructure Grant Projects for H. L. "Sonny" Callahan Airport (KCQF); and any related forms or documents on behalf of the City of Fairhope by its Mayor. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: City Council to authorize Submission of Pre-Application for FY2025 Airport Improvement Program and Airport Infrastructure Grant Projects for H. L. "Sonny" Callahan Airport (KCQF); and any related forms or documents on behalf of the City of Fairhope by its Mayor. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: Page 95 of 193 RESOLUTION NO. _______ A RESOLUTION TO AUTHORIZE SUBMISSION OF PRE-APPLICATION FOR FY2025 AIRPORT IMPROVEMENT PROGRAM AND AIRPORT INFRASTRUCTURE GRANT PROJECTS FOR H. L. “SONNY” CALLAHAN AIRPORT (KCQF) WHEREAS, the City of Fairhope, Alabama, as the designated Sponsor for H. L. “Sonny” Callahan Airport (KCQF) intends to apply for Federal and State matching funds for Airport Improvement Program Project (AIP) Grants and ALDOT Maintenance Grants during fiscal year 2025; and WHEREAS, the overall scope of the AIP and ALDOT grants is expected to include runway rehabilitation; runway lighting system replacement; pavement maintenance on the East Terminal ramp; and pavement maintenance on the Northwest apron, all at H. L. “Sonny” Callahan Airport (KCQF); and WHEREAS, the submittal of the pre-application is necessary and required in order to pursue the grants, if awarded. THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairhope, Alabama as follows: 1. That the City of Fairhope is authorized to make pre-application for Federal assistance (FAA) and State assistance (ALDOT) for FY2025 projects at H. L. “Sonny” Callahan Airport, to include the following: a. Rehabilitate Runway 1/19 – FAA Airport Improvement Program (AIP); b. Replace Runway Lighting System and Guidance Signs – FAA Airport Improvement Program (AIP); c. Pavement Maintenance – East Terminal Ramp – ALDOT Pavement Maintenance Grant Program; and d. Pavement Maintenance – Northwest Apron – ALDOT Pavement Maintenance Grant Program. 2. That the pre-application be submitted for and on behalf of the City of Fairhope by its Mayor, as designated by the City Council, who is authorized by this Resolution to sign the pre-application and any related forms or documents on behalf of the City of Fairhope. 3. That the final grant agreement, if AIP and/or ALDOT funds are awarded based on the pre- application, shall remain subject to the approval of the City Council. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Fairhope on this 9th day of September, 2024. _____________________________ Corey Martin, Council President City of Fairhope, Alabama ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk Page 96 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-598 FROM:Nicole Love, Grants Coordinator SUBJECT:An application submittal to the EDPA's SEEDS funding opportunity in the amount of $1,000,000.00 for the Airport Industrial Park. The grant does require a 50/50 match. The City will utilize the $3,000,000.00 HUD Community Project Funding grant as its match. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: City Council approves an application submittal to the EDPA's SEEDS funding opportunity in the amount of $1,000,000.00 for the Airport Industrial Park. The grant does require a 50/50 match. The City will utilize the $3,000,000.00 HUD Community Project Funding grant as its match. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget 001-45520 Airport Grant Revenue TBD TBD TBD GRANT: LEGAL IMPACT: Page 97 of 193 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves an application submittal to the EDPA's SEEDS funding opportunity in the amount of $1,000,000.00 for the Airport Industrial Park. The grant does require a 50/50 match. The City will utilize the $3,000,000.00 HUD Community Project Funding grant as its match. DULY ADOPTED THIS 9TH DAY OF SEPTEMBER, 2024 _____________________________ Corey Martin, Council President Attest ______________________________ Lisa A. Hanks, MMC City Clerk Page 98 of 193 © 2023 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS HIGHWAY 32 McGOWIN DRIVE LOT 4 LOT 5 LOT 6 LOT 7 LOT 8 LOT 9 LOT 10 LOT 11 LOT 12 LOT 13 LOT 14 LOT 15 LOT 16LOT 17 LOT 18 LOT 19 LOT 20 LOT 21 LOT 22 LOT 23LOT 24 LOT 25 LOT 26 LOT 27 LOT 28 LOT 29LOT 2 LOT 3 1.37 ACRES 1.98 ACRES 2.87 ACRES 3.22 ACRES 3.38 ACRES 2.59 ACRES 2.60 ACRES 2.60 ACRES 2.60 ACRES 1.83 ACRES 6.75 ACRES 5.28 ACRES 2.04 ACRES 2.06 ACRES 2.48 ACRES 1.37 ACRES 2.08 ACRES 1.98 ACRES 1.79 ACRES 1.29 ACRES 1.86 ACRES 2.45 ACRES 1.47 ACRES 1.77 ACRES 1.05 ACRES 3.53 ACRES 3.16 ACRES 1.08 ACRESLOT 1 1.50 ACRES LOT 30 1.30 ACRES LOT 31 1.30 ACRES LOT 32 1.27 ACRES LOT 33 1.27 ACRES LOT 34 1.20 ACRES FALCON BLVD. CITY OF FAIRHOPE OUTPARCEL FAIRHOPE AIRPORT INDUSTRIAL PARK FAIRHOPE, AL 36532 GMC CMOB220116 ISSUE DATE DRAWN BY: REVIEWED BY:This drawing is and shall remain the property of Goodwyn, Mills and Cawood, Inc. (GMC) and Goodwyn Mills Cawood LLC (GMC). Unauthorized use of any kind including use on other projects is prohibited. In the event that a conflict arises between the sealed drawings and the electronic files, the sealed drawings will govern. ©Goodwyn, Mills and Cawood, Inc. (GMC) and ©Goodwyn Mills Cawood LLC (GMC)2039 Main Street T 251.626.2626 G M C N E T W O R K . C O M Daphne, AL 36526 AML JWS DRAWING FILE: Z:\CMOB Proj\Fairhope, City of\CMOB220116 - Fairhope Airport Industrial Park\0 DWG\C-100 SITE PLAN.dwg PLOTTED: Mar 09, 2023 - 3:21pm SITE PLAN C-100 Feet0200400SITE DATAPage 99 of 193 Page 100 of 193 Page 101 of 193 Page 102 of 193 Page 103 of 193 Page 104 of 193 From: EDICPFGrants <EDICPFGrants@hud.gov> Sent: Friday, May 17, 2024 11:52:05 AM To: Sherry Sullivan <sherry.sullivan@fairhopeal.gov> Subject: FY2024 CPF Grantee May 10 Email: B-24-CP-AL-0038 Dear FY2024 Community Project Funding Grantee, We ran into a delay in getting you the May 10th email and information you may have been looking for as shared in our initial email to you sent on May 3, 2024. Note that this email contains the information that we expected to send on May 10. We sincerely apologize for any confusion that this may have caused you and your team. We have received an email response confirming you have received our initial correspondence. Thank You. Please note the following updates: 1. “CPF FY24 Welcome Webinar” on Tuesday, June 4th, 2024, at 3 pm EST a. We are hosting a “CPF FY24 Welcome Webinar” on June 4, 2024, from 3 pm to 4 pm EST. We will also share next steps, technical assistance opportunities, and when we plan to send you the finalized grant materials for processing your grant agreement. b. Please add to your calendar this event with this information  Topic: CPF FY24 Welcome Webinar”  Date: June 4, 2024  Time: 3 pm to 4 pm EST  Login Information: https://events.intellor.com/login/508787 If you cannot join by computer, you may dial in by phone only at 1-202- 735-3323 with access code 5223147#. 2. Grant Officers “Office Hours a. The Congressional Grants Division (CGD) Grant Officers will be hosting “office hours” to guide you through a review of the CPF requirements and to support you through the grant award process and beyond. You will be receiving information directly from your assigned Grant Officer for the office hours they will be hosting. 3. HUD EDI-CPF ListServ (Link) a. As a reminder if you haven’t already done so, please sign up for the HUDExchange EDI-CPF ListServ to stay abreast of additions to the HUDExchange CPF website, receive invitations to webinars and trainings, and get general updates about CPF grants. Page 105 of 193 4. Grant Number a. As a reminder we have assigned your grant award a grant number. Here is your grant information we have along with your contact information we will be using to process your grant.  Grant Number: B-24-CP-AL-0038  Project: Street, Water, and Sewer Improvements  Recipient: H. L. (Sonny) Callahan Airport (CQF)  Amount Awarded: $3,000,000 We look forward to continuing to work with you and seeing you at our webinar on June 4, 2024. Sincerely, Nadab Bynum Acting Deputy Assistant Secretary for Economic Development Office of Community Planning and Development U.S. Department of Housing and Urban Development Page 106 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-634 FROM:Nicole Love, Grants Coordinator SUBJECT:Amendment No. 3 to Grant No.8 RDCGR010087-01-02 Restore Act Working Waterfront and Greenspace Restoration Project Agreement for additional grant funds from the U.S. Treasury in the amount of $3,589,095.00; and that City Council authorizes Mayor Sherry Sullivan to sign the amended grant agreement on behalf of the City. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: That the City of Fairhope accepts Amendment No. 3 to Grant No.8 RDCGR010087-01- 02 Restore Act Working Waterfront and Greenspace Restoration Project Agreement for additional grant funds from the U.S. Treasury in the amount of $3,589,095.00; and that City Council authorizes Mayor Sherry Sullivan to sign the amended grant agreement on behalf of the City BACKGROUND INFORMATION: Previous Actions: April 26, 2019, Awarded RESTORE act Grant (#M1A14-FHWW) from the Alabama Department for Conservation and Natural Resources (ADCNR) in the amount of $539,266.00 Resolution #4594-22, October 24, 2022, City accepts amendment No. 2 to the grant agreement in the amount of $5,705,339.00 Resolution #5037-24, April 8, 2024, City commits to covering the remaining construction cost of $1,186,365.11. Resolution #5045-24, April 22, 2024, City intent is to award a contract to Rolin Construction, Inc. (Bid No. 2023WWF-34) for the Working Waterfront and Greenspace project with bid proposal not-to-exceed $9,988,379.46. Resolution #5125-24, July 22, 2024 City award Bid No. 2023WWF-34 for the Working Waterfront and Greenspace project to Rolin Construction, Inc. with bid proposal not-to- exceed $9,988,379.46. Page 107 of 193 BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget 110-57001 Working Waterfront Phase II $$$ GRANT: ADCNR Grant #: M1A14-FHWW RESTORE LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 108 of 193 RESOLUTION NO. _____ APPROVAL OF U.S. DEPARTMENT OF THE TREASURY NOTICE OF AWARD FOR AMENDMENT NO. 3 FOR GRANT NO. 8 RDCGR010087-01-02 RESTORE ACT WORKING WATERFRONT AND GREENSPACE RESTORATION PROJECT WHEREAS, the City of Fairhope was awarded a RESTORE Act Grant (#M1A14- FHWW) from the Alabama Department of Conservation and Natural Resources (ADCNR) on April 26, 2019 for Fairhope Municipal Pier and South Beach Park Improvements; and WHEREAS, ADCNR requested additional grant funds from U.S. Treasury in the amount of $3,589,095.00 for the City to implement Phase II of the project that includes the bidding, contracting and construction, and construction inspection services; and WHEREAS, U.S. Treasury issued a Notice of Award approving Amendment No. 3, on August 26, 2024 increasing the grant amount to $9,249,829.00 and extending the period of performance to October 31, 2026. The total project cost is $9,988,379.00 with the City covering $1,186,365.00. NOW, THEREFORE IT BE RESOLVED BY THE City of Fairhope, IN REGULAR SESSION ASSEMBLED, that the City accepts Amendment No. 3 to the Grant Agreement; and BE IT FURTHER RESOLVED BY THE City of Fairhope, that the Council authorizes the Mayor to sign the Amended Grant Agreement on behalf of the City. DULY ADOPTED THIS 9TH DAY OF SEPTEMBER, 2024 ______________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 109 of 193 1 STATE OF ALABAMA ADCNR Grant #: M1A14-FHWW MONTGOMERY COUNTY SUBAWARD GRANT AGREEMENT AMENDMENT No. 3 THIS SUBAWARD GRANT AGREEMENT, (“Agreement”) is made and entered into by and between the State of Alabama Department of Conservation and Natural Resources (hereinafter “ADCNR”) and the City of Fairhope (hereinafter “Subrecipient”). Pursuant to this Agreement, ADCNR and Subrecipient (collectively hereinafter “Parties”) agree as follows: 1. PROJECT PURPOSE AND IDENTITY: The purpose of this Agreement is to provide funding under the Resources and Ecosystem Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act of 2012 (hereinafter “RESTORE Act”) to Subrecipient for implementation of the RESTORE Act Direct Component project titled “Working Waterfront & Greenspace Restoration Project” (hereinafter “Project”). The purpose of this project is to create a safe and user-friendly environment for providing access along the Eastern Shore in the City of Fairhope, introducing as much sustainable and resilient shoreline as possible at the Fairhope Municipal Pier, further described in the Federal Award RDCGR010087. This Agreement between the Parties will be identified by the “ADCNR Grant Number” set forth above in the upper right corner of this Agreement. All invoices and other correspondence submitted to ADCNR in connection with this Agreement must be identified by said Grant Number. This Amendment No. 3 is for an existing grant for the Alabama Department of Conservation and Natural Resources (ADCNR), Grant No. RDCGR010087-01-03, Working Waterfront & Greenspace Restoration Project, Amendment No. 3. This amendment executes the following suite of actions: 1. Increases the total project budget by $4,775,460.00 to cover additional construction costs; 2. Extends the performance period by 24 months to October 31, 2026. 2. FEDERAL AWARD INFORMATION: The Project’s Financial Assistance Award (hereinafter “Federal Award”) in its entirety is hereby incorporated into this Agreement by reference and attached as Exhibit A. Information as to the Federal Award associated with the Project includes the following: a. Federal Award Identification Number (FAIN): RDCGR010087 b. Federal Award Period of Performance: 05/01/2019 – 10/31/2026 c. Total Amount of Federal Funds Obligated To Subrecipient: $11,015,161.00 d. Subrecipient UEI#: MWRPCJENTWL4 e. Total Amount of Federal Award: $11,161,460.00 f. Name of Federal Awarding Agency: U.S. Department of Treasury, Office of Gulf Coast Restoration (hereinafter “Treasury”) g. Pass-Through Entity & Awarding Official Contact Information: Alabama Department of Conservation and Natural Resources Commissioner Christopher M. Blankenship 64 N. Union Street; Suite 468 Montgomery, AL 36130 h. CFDA Number & Name: CFDA# 21.015 “Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf States” i. Indirect Cost Rate of Subrecipient: 0% 3. AGREEMENT FUNDING AMOUNT: ADCNR’s funding commitment under this Agreement shall be within the budgetary limits as described herein and pursuant to the Federal Award and shall not exceed a total of Eleven million Fifteen thousand One hundred Sixty-one dollars and xx/100 dollars ($11,015,161.00). 4. PROJECT PERIOD: The period allowed for Project completion by the Subrecipient (hereinafter “Project Period”) shall commence on May 1, 2019 and end on October 31, 2026. Page 110 of 193 2 5. AGREEMENT TERM: The term of this Agreement shall commence when the Agreement is executed by both Parties and end on October 31, 2026 (hereinafter “Agreement Term”). 6. BOYCOTT: In compliance with Act 2016-312, Permittee hereby certifies that it is not currently engaged in, and will not engage in, the boycott of a person or an entity based in or doing business with a jurisdiction with which the State can enjoy open trade. In compliance with Ala. Act No. 2023-409, by signing this contract, Contractor provides written verification that Contractor, without violating controlling law or regulation, does not and will not, during the term of the contract engage in economic boycotts as the term “economic boycott” is defined in Section 1 of the Act. 7. NOTICE: Contact information of Parties for purposes of providing notice pursuant to the terms of this Agreement are set forth below. In the event the designation of new contact information is necessary, such shall not require a formal amendment to this Agreement. 8. FINAL PAYMENT: Notwithstanding any other provision of this Agreement, and notwithstanding the submission of any Reimbursement Request by Subrecipient, ADCNR shall withhold an amount equal to five-percent (5%) of the Funds until such time as Subrecipient has completed the Work, submitted the Final Report, as defined below, required pursuant to this section, and received ADCNR’s written approval of such Final Report. Within forty-five (45) days after ADCNR’s written approval of such Final Report, ADCNR shall disburse to Subrecipient all or such portion of the five-percent (5%) holdback as is properly payable to Subrecipient for Work performed under this Agreement. However, if ADCNR is satisfied that the Project is proceeding on schedule and on budget, ADCNR (acting in its sole discretion) may reduce the holdback from five-percent (5%) and disburse Funds to Recipient to pay for the costs of Work in advance of completion of the Work and submission of Final Report. When Subrecipient has performed all the Work, subrecipient shall transmit to ADCNR a comprehensive report on the Work, along with the corresponding results (the “Final Report”). As appropriate, the Final Report should include copies of any publications, press releases, and other documents, materials, and products developed as part of the Project, including, without limitation, photographs, video footage, and other electronic representations of the Project and Work. The Final Report shall be provided by Subrecipient to ADCNR within forty-five (45) days of Project completion. Upon approval of Final Reports, ADCNR will process final Reimbursement Request. Upon satisfactory completion of the Work performed under this Agreement, as a condition before final payment under this Agreement, or as a termination settlement under this Agreement, the Subrecipient shall execute and deliver to ADCNR a release of all claims, on a form provided by ADCNR, against ADCNR arising under, or by virtue of, this Agreement. Unless otherwise provided in the Agreement, by state law, or otherwise expressly agreed to by the Parties in this Agreement, final payment under this Agreement or settlement upon termination of this Agreement shall not constitute a waiver of ADCNR 's claims against the sub-recipient or its sureties under this Agreement. 9. NOTICE: Contact information of Parties for purposes of providing notice pursuant to the terms of this Agreement are set forth below. In the event the designation of new contact information is necessary, such shall not require a formal amendment to this Agreement. To ADCNR: Alabama Department of Conservation and Natural Resources Attn: Christopher M. Blankenship, Commissioner 64 N. Union St., Suite 468 Montgomery, AL 36130 Page 111 of 193 3 With a copy to: Dr. Amy Hunter Deepwater Horizon Restoration Coordinator Alabama Department of Conservation and Natural Resources 31115 Five Rivers Boulevard Spanish Fort, AL 36527 Email: amy.hunter@dcnr.alabama.gov To Subrecipient: City of Fairhope Attn: Sherry Sullivan 161 North Section Street Fairhope, Alabama 36532-6556 10. PARTIES REPRESENT THAT THIS AGREEMENT SUPERSEDES ALL PROPOSALS, ORAL AND WRITTEN, ALL PREVIOUS CONTRACTS, AGREEMENTS, NEGOTIATIONS AND ALL OTHER COMMUNICATIONS BETWEEN THE PARTIES WITH RESPECT TO THE SUBJECT MATTER HEREOF. 11. DOCUMENTS: The documents which comprise this Agreement between ADCNR and the Subrecipient are: a. This Subaward Agreement; b. The Amendment for the existing grant for the Alabama Department of Conservation and Natural Resources (ADCNR), Grant No. RDCGR010087 and any Treasury-specific Special Award Conditions. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective officers thereunto duly authorized as of the date entered below. STATE OF ALABAMA DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES ___________________________________ Christopher M. Blankenship, Commissioner Date: _____________________________ CITY OF FAIRHOPE ___________________________________ Sherry Sullivan, Mayor Date: Page 112 of 193 4 ATTACHMENT B - FEDERAL AWARD IDENTIFICATION - REV. JANUARY 2024 The entity identified in this agreement for project: Working Waterfront & Greenspace Restoration Project is a SUBRECIPIENT of a subaward, in accordance with 2 CFR 200.331. Be advised, the following information describes the Federal award and subaward: (1) Federal Award Identification under 2 CFR 200.332. (i) Subrecipient’s name (must match name associated with its UEID); City of Fairhope (ii) Subrecipient's unique entity identifier;UEID # MWRPCJENTWL4 (iii) Federal Award Identification Number (FAIN);RDCGR010087 (iv) Federal Award Date (date of award to the recipient by the Federal agency); 08/14/2024 (v) Subaward Period of Performance Start and End Date; From 5/1/2019 through 10/31/2026 (vi) Subaward Budget Period Start and End Date;From 5/1/2019 through 10/31/2026 (vii) Amount of Federal Funds Obligated in the subaward;$11,161,460.00 (viii) Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity, including the current financial obligation;$11,015,161.00 (ix) Total Amount of the Federal Award committed to the subrecipient by the pass-through entity;$11,015,161.00 (x) Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA); “Working Waterfront & Greenspace Restoration Project”. The purpose of this project is to create a safe and user-friendly environment for providing access along the Eastern Shore in the City of Fairhope, introducing as much sustainable and resilient shoreline as possible at the Fairhope Municipal Pier (xi) Name of Federal awarding agency U.S. Department of Treasury Name of pass-through entity, and contact information for awarding official of the pass- through entity; Alabama Department of Conservation and Natural Resources: ADCNR CONTACT: Commissioner Chris M. Blankenship 64 N. Union Street, Room 458, Montgomery, Alabama 36130 Phone: 251.621.1216 (xii) Assistance Listings Title and Number (CFDA Number and Name); the pass-through entity must identify the dollar amount made available under each Federal award and the Assistance Listings Number (CFDA number) at time of disbursement; Assistance Listings Title and Number: CFDA # 21.015 Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States - total Federal Award issued to ADCNR, which is registered in SAM with the UEI: WLNMNKHKF5T1, is $11,161,460.00. (xiii) Identification of whether the Federal award is for research and development; and This is not a R&D award. (xiv) Indirect cost rate for the Federal award (including if the de minimis rate is used in accordance with §200.414 ADCNR charges all costs directly, therefore the indirect cost rate is 21.12% for the Federal award. Page 113 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-629 FROM: Richard Johnson, CITY ENGINEER SUBJECT: The City Engineer, Richard Johnson, has requested to procure a qualified contractor to provide all labor, materials, and equipment to construct approximately 125 linear feet (2,225 square feet of wall face) of Mechanically Stabilized Earth (MSE) Retention Wall within a reach of Stacks Gully. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: To approve the award of Bid No. 24-062-2024-PWI-025 to Thomas H. Davis, III Construction Company, Inc. for the Stacks Gully Slope Stabilization Project for $186,883.00. BACKGROUND INFORMATION: A service bid was issued on July 26, 2024, posted to the City of Fairhope's website, and published in Gulf Coast Media. Two (2) responsive bids were received at the bid opening on August 20, 2024 at 10:00 a.m. The project is to construct approximately 125 linear feet (2,225 square feet of wall face) of Mechanically Stabilized Earth (MSE) Retaining Wall within reach of Stacks Gully. The failing gully slope is located east of Mobile Street and south of 50 Fairhope Avenue, Fairhope, AL. The work includes but is not limited to clearing and grubbing, erosion and sedimentation control, MSE wall construction, structural backfill, unclassified fill, grading, topsoil, solid sod and stabilization. This project is to be designed and contracted as a "turnkey" Public Works Project. The City Engineer recommends the award be made to Thomas H. Davis, III Construction Company, Inc. Their low bid was One Hundred Eighty-Six Thousand Eight Hundred Eighty-Three Dollars ($186,883.00). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55853 Drainage $186,883.00 $186,883.00 $0.00 Page 114 of 193 Improvements Maison Jaycie Condominium Owners Association will reimburse the City of Fairhope $93,441.50 towards this project. See attached MOU resolution. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 115 of 193 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for Stacks Gully Slope Stabilization Project (Bid No. 24-062-2024-PWI-025) at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Thomas H. Davis, III Construction Company, Inc. $186,883.00 Blade Construction, LLC $553,580.00 [3] After evaluating the bids with required specifications, Thomas J. Davis, III Construction Company, Inc. is now awarded (Bid No. 24-062-2024-PWI-025) Stacks Gully Slope Stabilization Project for a bid proposal not-to-exceed $186,883.00. DULY ADOPTED THIS 9TH DAY OF SEPTEMBER, 2024 _____________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 116 of 193 Page 117 of 193 Page 118 of 193 Page 119 of 193 Page 120 of 193 Page 121 of 193 Page 122 of 193 Page 123 of 193 Page 124 of 193 Page 125 of 193 Page 126 of 193 Page 127 of 193 Page 128 of 193 PRF - Big Mounth Gully Slope Stabilization Final Audit Report 2024-05-20 Created:2024-05-10 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAaHM55s_AO5L-pjJGT1l5qrTYmkydEb_5 "PRF - Big Mounth Gully Slope Stabilization" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2024-05-10 - 1:34:59 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2024-05-10 - 1:35:03 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2024-05-13 - 1:04:28 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2024-05-13 - 1:40:31 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2024-05-13 - 1:40:33 PM GMT Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov) 2024-05-13 - 1:42:21 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2024-05-13 - 1:42:57 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2024-05-13 - 1:42:59 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2024-05-20 - 2:46:46 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2024-05-20 - 2:47:42 PM GMT - Time Source: server Agreement completed. 2024-05-20 - 2:47:42 PM GMT Page 129 of 193 RESOLUTION NO. 4440-22 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council hereby appro v es and authorizes Mayor Sherry Sulli v an to execute a Memorandum of Understanding (MOU) Agreement between the City of Fairhope and Maison Jaycie Condominium Owners Association (COA), a Private Property Owner's Condominium Association for a Slope Stabilization Project ; the City of Fairhope is responsible for 50 % of the Total Project Cost (Design + Construction) at a not-to-exceed amount of $100 ,000 .00. Adopted on this 25th day of April, 2022 Q.M6r& Council President Attest: /4M~ City Clerk Page 130 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-633 FROM: Richard Johnson, CITY ENGINEER SUBJECT: The City Engineer, Richard Johnson, is requesting to procure a consultant to conduct an onsite feasibility study to move Tolstoy Park, a.k.a The Henry Stuart House, Hermit House. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: To approve the selection of Wolfe House Movers, LLC. to conduct an onsite feasibility study and approve the not-to-exceed contract amount of $6,500.00. BACKGROUND INFORMATION: City Engineer, Richard Johnson, is requesting to procure a consultant to conduct an onsite feasibility/cost study for the moving of Tolstoy Park, a.k.a. The Henry Stuart House, Hermit House from its current location at 22787 US 98, Fairhopee, AL to a new location at Flying Creek Nature Preserve located at 22430 Main Street, Fairhope, AL. Background: The City has been approved by various stakeholders involved with the historic, cultural and tourism preservation of Tolstoy Park. As part of that effort, they have approached and received support and approval by the City Council to relocate the structure to Flying Creek Nature Preserve (a City Public Park). The community supporters of this preservation effort have been rasing money and have indicated they will cover the cost of the move if the City will provide a permanent home and assume perpetual operation and maintenance post move. City staff have reached out to three (3) structure moving companies, one local, one regional, and one national. The local company declined, the regional company did not respond, and the national firm responded with the attached proposal. The proposal from Wolfe House Movers, LLC includes traveling to Fairhope, conducting analysis of the structure, review of the sites (current and new), and all other contingencies of the move. They would deliver a detailed scope of work and a hard cost of the move. The Scope of Work would outline work included and work not included - i.e. the work the City would have performed by a local contractor. There are sufficient donated funds to cover this expense of the onsite feasibility/cost study. BUDGET IMPACT/FUNDING SOURCE: Page 131 of 193 Account No. Account Title Current Budget Cost Available Budget 001-20320 Henry Stuart Project $11,295.00 $6,500.00 $4,795.00 Total Charitable Contributions recorded for Henry Stuart Project to date is $11,295.00. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 132 of 193 RESOLUTION NO. ____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the selection of Wolfe House Movers, LLC for Consultant Services for Structure Moving Feasibility Study and Cost Proposal to move Tolstoy Park, a/k/a The Henry Stuart House – Hermit House; and hereby authorizes Mayor Sherry Sullivan to execute a Contract with a contract not-to-exceed amount of $6,500.00. Adopted on this 9th day of September, 2024 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 133 of 193 Memorandum From: Richard D. Johnson, P.E., City Engineer To: Corey Martin, Council President Thru: Sherry Sullivan, Mayor CC: Purchasing; City Clerk; Public Works Director; File Date: August 28, 2024 Subject: Tolstoy Park, a.k.a. The Henry Stuart House, Hermit House – Request for Appropriation for Structure Moving Feasibility Study and Cost Proposal Mayor and Council President: Attached is a proposal from Wolfe House and Building Movers of Bernville, PA, to conduct an on-site moving feasibility study. The cost is $6,500.00. Background - The City has been approached by various stakeholders involved with the historic, cultural and tourism preservation of Tolstoy Park. As part of that effort, they have approached and received support and approval of the City Council to relocate the structure to Flying Creek Nature Preserve (a City Public Park). The community supporters of this preservation effort have been raising money and have indicated they will cover the cost of the move if the City will provide a permanent home and assume perpetual operation and maintenance post move. City staff have reached out to three structure moving companies. I local, one regional, and one national. The local declined, the regional has not followed up, and the national firm responded with the attached proposal. The $6500.00 would cover Wolfe traveling to Fairhope, conducting analysis of the structure, review of the sites (current and new), and all other contingencies of the move. They would deliver a detailed Scope of Work and a hard Cost of the move. The SOW would outline work included and work not included – i.e. the work we would have to have performed by a local contractor. For all stakeholders involved, we need to know the feasibility and the real cost of the move. There are sufficient donated funds in the City’s coffers to cover this expense. Thank you for your consideration of this request. RDJ Page 134 of 193 Quantity Description Unit Amount Proposal To: City of Fairhope 22787 US Highway 98 Fairhope, AL 36532 29017 Proposal ID Date Page 8/15/2024 PROPOSAL 22430 Main St. Fairhope, AlDescription: Sales Person Joe Burns Mobile Phone E-Mail Home Phone Contact (251) 928-8003 richard.johnson@fairhopeal.gov Richard Johnson Phone: (610) 488-1020 Fax: (610) 488-8011 Bernville, PA 19506 10 Birch Lane Wolfe House Movers, LLC 1 of 1 1.00 CONSULTING - Wolfe to perform a feasibility/cost study for moving the structure located @ 22430 Main St. Fairhope, AL. Report to include analysis of structure and feasibility of move route. Wolfe requires a minimum of 2 weeks notice for the site visit. This price includes travel and hotel expense, up to 2 hours of virtual meetings after the study to go over the project. Signature________________________ Date___________________ 6,500.00 6,500.00 Subtotal Tax Total 6,500.00 0.00 6,500.00 Proposal is valid until September 14, 2024 Page 135 of 193 Page 136 of 193 Page 137 of 193 VIALE TRENTI NOJ V C U M M I N G S D R EASTERN SHORES BLVDP A R K E R R D A S S U N T A C T 98 11 OLD US HWY 98US HWY 98SEA CLIFF DRCOUNTY HWY 1 1 W IL D O A K S R D C H A R B O N D R E A S T E RN S HORE B L SI BLEY CIRC I P R I A N O C T P A R K E R R D !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!Main98W ild OaksHillwoodV i a l e B e l l e z z a P a r k e r Sea CliffW ild O aksSea Cliff8765 49321302928352726112524 23224 0 20184243164544495013511052 5354555657585960616263 64 666567716869747675 1 2 141546171921 3877784780 318632333436 37 39 9 0 7241 70 7387487981858 3 8 4 8288899192 9 3 949596979899 100 101102103 2 70442116503 9 9 1 5663 542046 3161425 45 83917262695733178197844 8 434 619817 5 877 9 399 3 1 418 1038 9 794 1 373393 696 1380 56 7138 8 77 68949494 15679787482467290788665 144 757057 47359494 792753017457870195029 1577135873 171959 49 69 94 9 0 88213 2958 6 1 5 86 103479 891158844355 3608 76 8587714794 62 9477 645 897310614038 7 798 8 7 5151 4557618 811295 9 2 678842471682 884639061835374 ¯ Henry Stuart HousePROPOSED MOVE BC Parcels COF_Contours Road Centerlinesbc_imagery.GIS1.COLOR_2022 RGB Red: Band_1 Green: Band_2 Blue: Band_3 0 100 200 300 40050 Feet Logging Road FLYING CREEK NATURE PRESERVE 1 inch = 200 feet U.S. HIGHWAY 98Carriage Road Proposed Location Henry Stuart House Park Main Entrance (Under Construction) Existing Location Henry Stuart House TRAVEL ROUTE MOVE - 0.83 MILES 4,381 FEET (ROAD) S C E N I C 9 8 - MA I N S T P A R K E R R O A D Page 138 of 193 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name: Richard D. Johnson, PE Date: 08/28/2024 Department: Public Works - Engineering Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget* State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. QUOTES Vendor Name Vendor Quote 1. Wolfe House Movers, LLC $ 6,500.00 2. Clay Fauver’s House Moving & Leveling Co. $ Declined to offer proposal 3. Ducky Johnson House Movers $ No follow up Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? Structure Moving Feasibility and Cost Study/Report 2. What is the total cost of the item or service? Phase I - $6,500.00 3. How many do you need? One 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Wolfe House Movers, LLC 6. Vendor Number: Not a registered vendor If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☒ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $11K+ in donations held by the City 3. Budget code: 001-20320 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 139 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-630 FROM: Richard Johnson, CITY ENGINEER Pat White, PARKS & RECREATION DIRECTOR SUBJECT: The City Engineer, Richard Johnson, and the Director of Parks and Recreation, Pat White, have requested to procure a qualified contractor to provide all materials, equipment, labor and incidentals for the construction of twelve (12) pickleball courts, two (2) tennis courts, and the resurfacing of an existing pickleball court to a tennis court bituminous courts, the layout and surfacing of twelve (12) pickleball courts and three (3) tennis courts, new court fencing (with pedestrian and utility gates), construction of concrete sidewalks, and the provision and installation of the specified court equipment. Work will include but is not limited to clearing and grubbing, unclassified excavation, select fill, subbase processing, processing of aggregate base, asphalt wearing course, concrete sidewalk, finished surface leveling, construction of vinyl coated chain-link fencing & gates, layout, application of acrylic coatings, and installation of sports equipment. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: To approve the award of Bid No. 24-060-2024-PWI-002 to American Tennis Courts, Inc. for New Tennis & Pickleball Courts at Mike Ford Tennis Center for a not-to-exceed amount of $600,745.95. BACKGROUND INFORMATION: A service bid was issued on July 19, 2024, posted to the City of Fairhope's website, and published in Gulf Coast Media. Three (3) responsive bids were received at the bid opening on August 13, 2024 at 2:00 p.m. The City Engineer recommends the award be made to American Tennis Courts, Inc. Their low bid price for the Lump Sum Cost plus Project Contingency was as follows: Lump Sum Price (Base Bid): $572,139.00 Project Contingency (5% of Base Bid): $28,606.95 Their low bid response price for the Lump Sum Price (Base Bid) plus the Project Contingency (5% of Base Bid) was Six Hundred Thousand Seven Hundred Forty-Five Page 140 of 193 Dollars and Ninety-Five Cents ($600,745.95). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55700 Tennis Courts Improvements (Draft Budget 2025) $600,746.00 $600,745.95 $0.05 Impact Fees will fund $200,000.00 toward this project. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 141 of 193 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for New Tennis and Pickleball Courts at Mike Ford Tennis Center (Bid No. 24-060-2024-PWI-002) at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Harris Contracting Services $708,750.00 American Tennis Courts, Inc. $600,745.95 PL Russell, LLC $649,934.89 [3] After evaluating the bids with required specifications, American Tennis Courts, Inc. is now awarded (Bid No. 24-060-2024-PWI-002) New Tennis and Pickleball Courts at Mike Ford Tennis Center for a bid proposal not-to-exceed $600,745.95. DULY ADOPTED THIS 9TH DAY OF SEPTEMBER, 2024 _____________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 142 of 193 Page 143 of 193 Page 144 of 193 Page 145 of 193 Page 146 of 193 Page 147 of 193 Page 148 of 193 Page 149 of 193 Page 150 of 193 Page 151 of 193 Page 152 of 193 Page 153 of 193 Page 154 of 193 Page 155 of 193 Page 156 of 193 PRF New Tennis and Pickleball Courts Final Audit Report 2024-07-16 Created:2024-07-09 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAApPWQ5Nysfc2oUODd6HQftzSD0q7-OZKq "PRF New Tennis and Pickleball Courts" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2024-07-09 - 6:38:54 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2024-07-09 - 6:39:27 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2024-07-10 - 1:13:14 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2024-07-10 - 1:15:25 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2024-07-10 - 1:15:27 PM GMT Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov) 2024-07-10 - 3:01:34 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2024-07-10 - 3:01:58 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2024-07-10 - 3:01:59 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2024-07-10 - 4:01:46 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2024-07-16 - 5:24:18 PM GMT - Time Source: server Agreement completed. 2024-07-16 - 5:24:18 PM GMT Page 157 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-640 FROM:Jack Burrell, Council Member Corey Martin, Council President SUBJECT:Recommendation from the Recreation Board for Mike Ford Tennis Center and Quail Creek for Tournaments and School Play (other than Fairhope Middle and High School): To set a rental fee rate for the use of hard courts only at Mike Ford Tennis Center be set at $100.00 per court for a total of 4 hours maximum; and $50.00 per court for pickleball courts (including the pickleball courts at Quail Creek). AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: City Council approve the recommendation from the Recreation Board for Mike Ford Tennis Center and Quail Creek for Tournaments and School Play (other than Fairhope Middle and High School): To set a rental fee rate for the use of hard courts only at Mike Ford Tennis Center be set at $100.00 per court for a total of 4 hours maximum; and $50.00 per court for pickleball courts (including the pickleball courts at Quail Creek). BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: Page 158 of 193 RESOLUTION NO. ____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council adopts the following recommendation from the Recreation Board for Mike Ford Tennis Center and Quail Creek for Tournaments and School Play (other than Fairhope Middle and High School): 1. To set a rental fee rate for the use of hard courts only at Mike Ford Tennis Center be set at $100.00 per court for a total of 4 hours maximum; and $50.00 per court for pickleball courts (including the pickleball courts at Quail Creek). Adopted this 9th day of September, 2024 _____________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 159 of 193 Recreation Board Recommendations from the August 21, 2024 Meeting Jack Burrell made a motion to recommend to the City Council to set a rental fee rate for Tournaments and School Play (other than Fairhope Middle and High School) for use of the hard courts only at Mike Ford Tennis Center be set at $100/court for a total of 4 hours maximum, and $50/court for pickleball courts (including the pickleball courts at Quail Creek), and 2nd by Josh Warren, motion passed unanimously. Page 160 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-639 FROM:Jack Burrell, Council Member Corey Martin, Council President SUBJECT:Recommendation from the Recreation Board for Fairhope Municipal Indoor Pool: That the Eastern Shore Parents Aquatic Foundation, Inc. (SWAT) continue to utilize pool lane rental fees in the amount of $1,200.00 per month; Individual indoor pool lane rental fees be $25.00 per lane/per hour (this will include lane rental fees for Bayshore Christian School and St. Michael's Catholic School); and to allow Eastern Shore Masters Swim pay a total of $250.00 per month for the use of 4 indoor pool lanes on Monday, Wednesday, and Friday from 5:30 a.m. to 7:00 a.m. only; and in turn, Eastern Shore Masters Swim will provide the City with documentation of 8 hours of in-kind services each month. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: City Council to adopt the recommendation from the Recreation Board for Fairhope Municipal Indoor Pool: That the Eastern Shore Parents Aquatic Foundation, Inc. (SWAT) continue to utilize pool lane rental fees in the amount of $1,200.00 per month; Individual indoor pool lane rental fees be $25.00 per lane/per hour (this will include lane rental fees for Bayshore Christian School and St. Michael's Catholic School); and to allow Eastern Shore Masters Swim pay a total of $250.00 per month for the use of 4 indoor pool lanes on Monday, Wednesday, and Friday from 5:30 a.m. to 7:00 a.m. only; and in turn, Eastern Shore Masters Swim will provide the City with documentation of 8 hours of in-kind services each month. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) Page 161 of 193 RESOLUTION NO. ____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council adopts the following recommendation from the Recreation Board for Fairhope Municipal Indoor Pool: 1. That Eastern Shore Parents Aquatic Foundation, Inc. (SWAT) continue to utilize pool lane rental fees in the amount of $1200.00 per month; and 2. Individual indoor pool lane rental fees be $25.00 per lane/per hour (this will include lane rental fees for Bayshore Christian School and St. Michael’s Catholic School); and 3. To allow Eastern Shore Masters Swim to pay a total of $250.00 per month for the use of 4 indoor pool lanes on Monday, Wednesday, and Friday from 5:30 a.m. to 7:00 a.m. only; and in turn Eastern Shore Masters Swim will provide the City with documentation of 8 hours of in-kind services each month. Adopted this 9th day of September, 2024 _____________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 162 of 193 Recreation Board Recommendations from the August 21, 2024 Meeting Cathy Hudson made a motion to recommend to the City Council to that Eastern Shore Parents Aquatic Foundation, Inc. (SWAT) continue to utilize pool lane rental fees in the amount of $1200/month and individual indoor pool lane rental fees be $25/per lane/per hour (this will include lane rental fees for Bayshore Christian School and St. Michael’s Catholic School), and to allow Eastern Shore Masters Swim to pay a total of $250/month for the use of 4 indoor pool lanes on Monday, Wednesday, and Friday from 5:30 am to 7 am only, and in turn Eastern Shore Masters Swim will provide the City with documentation of 8 hours of in-kind services each month, and 2nd by Corey Martin, motion passed unanimously. Page 163 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-482 FROM: Pat White, PARKS & RECREATION DIRECTOR SUBJECT: Appointments - Recreation Board AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: Approve Appointments - Recreation Board BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 164 of 193 RECREATION BOARD NOMINEE (S) 5 – Year Term APPOINTMENTS . Mike Baugh Mary Lee Matzenger REAPPOINTMENTS . The term shall end September 2029 Page 165 of 193 CITY OF FAIRHOPE APPLICATION FOR APPOINTMENT TO A CITY BOARD OR COMMITI-EE Cit) Council seeks to have divcrsit~ in making appointment Ill hoards and committee:--. It is the policy of the City Council to make appointments hascd on the nci.:ds of the Cit}" as well as the interests and qualifications of each applicant. In accordance with the Code of Alahama_ a ll applicanh mus t bc qual ilied ckchlrs and ta.,pa) crs in thc Cit). cxcluding the Planning. Commis~ion. All application~ tiled with the Cit~ Cieri... \\ ill he puhlic record . Please return this applicallon to thc Fair h1 1p1: Cit) C lcrl... m l'it) llull. 161 '-mth Se ction Strcct . Fairhopc. Alabama 3 6532 or mail to C it) of Fairhope . Al1cntion Fairhopc Cit) C li.:rl... P. 0 . IJm\cr 4:!9. l'airhop c. Alahama 36533 . l'U.ASI ·: l'Rl""I CLEARLY . Baugh Las t 'sarm:: ________ _ I.. ... Mike ·trst .~amc : _ C.:II : 251-510-4479 Email : mikebaugh@me.co_m Homc Address : 6210 Saddlewood Lane City: Fa~hope ---State : AL --lip: 3653? Bu sine ss Addrm: _1 ~300 ~c~nic Hi~hway 98, Suite E Stat c: AL _ l.ip : 36532 ,, 1. 8 d (' . Recreation ,,amc o oar or omm111c c : __ __ _ _ __ EDIJCATIONAI. RACKGROlJl\lJ : Fairhope public schools, graduated from Fairhope High School in 1975. Attended Samford Uninrsity and Uninrsit)" of South Alabama. PROFJ-:SSIO Al. L.IC E~SE S AND 'OR ASSO(.'IATIO'sS : Phone '-umber : Acth·e member in Sf"\eral industry trade organizations. including the Industrial Suppl,· Association and U $. Cuttini.1 Tool Institute. PROFESSIONAL EXl'l:RIJ-:NCI-.: 45+ years of experience in industrial supply industr~·. most of which has been focused on the aerospace industry. CurrentlJ the Executh·e Vice Prtsident of US Tool (;roup {www.ustg.net). Page 166 of 193 • CIVIC I STERESTS AND 'OR SERVICI-. :vtL:vtBl·RSllll'S : Sened on C ity of Fairhope Airport Aut hority for 15 years and s horter stints on the Industrial De n•lopment Board and Board of Adjustments. Coached in Fairhope Youth Baseball organization for 15 years, also sened as Commissiorier for two yean; and Board member for six years. Coached in Fairhope Youth J,'outball organization for two years. Fairhope High School Booster Club President for two years , on Board for r.,·e years. Currently the Voice of the Fairhope Pirate football team (18 years ). HOW WILL vrn :R QLIALIFICATIONS REST SLR VE TIIF ~EEDS OF rtll : ('0\1\-ll 'NITY'! I am a s ucces sful business executi\'c and a high moti\11ted and proven leader, while al so being an effecth'e follower. I haw experience acros s all facel~ of business a~ an executi,·e and owner of a $5O0M company. I ha,·e lh·ed in Fairhope all my life and know the area, the people. the leade rs, the staffs, and the parks and I well understand the opportunities and challenges of youth and adult sports in our a re a . 4 .10.2024 Signatu re : . ___ _ Da te: ________ _ You may attac h a resume with this application . Page 167 of 193 Resume: Larry Michael (Mike) Baugh 6210 Saddlewood Lane Fairhope, AL 36532 Phone: 251-510-4479 Email: Mike.baugh@me.com Summary I am 67 years old and have lived in Fa i rhope since 1960. I attended Fairhope public schools and graduated from Fairhope High School in 1975. I have always loved Fairhope and have taken every opportunity to serve my City as a volunteer on various City Boards and working with City youth sports and other community organ izations. I have a strong commitment to youth sports and other youth-based groups and believe they are the best way to invest in our community. Work Experience -(45 Years in lndu.strial Supply Industry) US Tool Group (Farmington, MO -www.ustg.net): • Currently, Executive Vice President/Officer/Shareholder • Responsible for all sa les , marketing, and supplier development for 1000+ employee aerospace tooling manufacturing/service/support company, with operations in 28 states i n the U.S., Canada, and Mexico • Directly i nvolved in day -to-day operational leadership activities , including finance, accounting, personnel and manufacturing • Principle contract negotiator for the company • US Tool Group has grown from <$20M in sales in 1998 (when I joined the company) to over $S00M in sales in 2024 • I work from a private office in Point Clear with occasional travel to our corporate office in Farmington, MO (near St. Louis) and customer locations across North America Reid Industrial Supply Company (Theodore, AL): • President -1987 to 1998 Standard Equipnerit Company (Mobfo, AL): • Business Development Manager -H?i' to 1987 Page 168 of 193 • • Educational Experience • Samford University -Studied Music (Vocal Performance) • University of South Alabama -Studied Business Management • Member, United Sta te s Cutting Tool Institute and various other trade organization s • Served on Numerous Comm ittees -Industrial Supply Association Community Service • Former Member, Airport Authority -City of Fa irho pe , AL (15 years) • Former Chairman/Member, In dustrial Development Board -City of Fairhope , AL • Former Member, Board of Adjustments -City of Fairhope • Former Member, Long Range Strategic Planning Commission -City of Fairhope • Former President, Fairhope High School Booster Club (two terms) • Former Commissioner and Board Member, Fairhope Youth Baseball (six years) • Coached youth baseball and football in Fairhope (15 years) • Current "Voice of the Pirates " for Fairhope High School football team (stadium announcer -18 years) • Previously active in Eastern Shore Chamber of Commerce (Responsible for design of current "Welcome to Fairhope" and "Welcome to Daphne" city entrance signs) • Former Member, First Baptist Church of Fairhope since 1970. Served as Chairman of the Building Design Committee responsible for the new (post fire) sanctuary at 300 South Section Street . Served on Strategic Planning Committee that developed the long-range plan for the Church, ending with the most rec ent construction project . My wife and I currently attend 3 Circle Church . • Selected 0ointly with wife} as City of Fairhope Citizens of the Year in 2022 • Married for 33 years to Kathy Baugh, former Vice President of Foundation Services , Infirmary Health/Executive Director, Thomas Hospital Foundation (retired 12 .31 .22) • Daughter, Christina Baugh Goodman -Vice President of Developm ent, Foundation -Baylor Scott & White Healthcare Systems -Dallas, TX • Son, Nathan Baugh -Owner and President, 46 Entertainment/Logistics - Nashville , TN • Son, Robert Baugh -Entertainment Talent Agent , Reliant Talent Agency - Nashville, TN Personal and Professional References Available Upon Request Page 169 of 193 City Council seeks to nave divers ty In mak ng appo ntment to boards and committees . It Is the policy of the City Council to make appointments based on the needs of tl'le City as well as the Interests and qualifications of each appli cant. In acco rdan ce with the Code of Alabama, all applicants must be qualified electors and taxpayers In tl'le Cit}'. excluding tl'le Planning Commission. All applications filed with the City Clerk will be publtc record First Name: Mar, Lee Last Name: Matzenge r Mobile Phone Number 25 12099986 E-mail:• Mlriatzenger a:yahoo.corp Home Address • Street Address 8569 Ga e Ro'N e Lane Address ~ ne 2 C ty Fa r nope Posta l/Z p Cooe 36532 Business Address Street Address 18 169 Wr gnt Blvd Address ~ ne 2 C 'I Farnope Postal/Zip Cooe 36532 Name of Board or Committee:* Recreat ion Board Education Background * BS in Eoucat,o n k-' 2 Professional Licenses and/or Associations • BCSOA Ba d ""1 n Co un Socce r O'f1 c a s .:.ss ArlSb,.A Phone Number. 25 1 28 99986 State /Prov,nce/Reg on "'~ Countrf v SA State,::>ro, nee/Reg on :. JUN 7'241'1'3:23 ~ Page 170 of 193 Professional Experience • Socce r Referee for HS and Co llege over 33 ,ears Volleyba ll Official with AHSAA J years Coached at St Pa ul's, BCHS Swimm Voa vh at Mobile Country Club/ poo manager at ,!,ip 1ne Hills Swi m C ub Worked for Boys and Girls Club of M ob e and Bald v"J n as Spirts D,rector Sports Director at Chandler 'M (.t. ,n Moo •1e ATP tennis Pro at Mobile Tennis Cente r Taught at La e Fo rest Wi th (outh Program Currant owner of Ce h's Play Cafe n Fai rno pe Civic Interests and/or Service Memberships • Ahsaa How do your qualifications best serve the needs of the community?• I have been involved in p riv ate an d public recreat on m 1 entire fe I w ould ov e to be a part of tr1s ct es forward progressi on of youth sports at a ll levels Resume Signature Page 171 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-638 FROM:Jay Robinson , Council Member Sherry Sullivan, Mayor SUBJECT:Appointments - Historic Preservation Commission AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: City Council Approve the Appointments - Historic Preservation Commission. BACKGROUND INFORMATION: Three – Year Term Expires September 2027 Mara Kozelsky Dannie Mixon Amy Molyneux Two – Year Term Expires September 2026 Susan Stein Harvey Jones One – Year Term Expires September 2025 Ginger Golson Gary Gover BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: Page 172 of 193 HISTORIC PRESERVATION COMMISSION NOMINEE 3-Year Term APPOINTMENTS . Three – Year Term Expires September 2027 Mara Kozelsky Dannie Mixon Amy Molyneux Two – Year Term Expires September 2026 Susan Stein Harvey Jones One – Year Term Expires September 2025 Ginger Golson Gary Gover REAPPOINTMENTS . Page 173 of 193 From: Sherry Sullivan <sherry.sullivan@fairhopeal.gov> Sent: Friday, August 30, 2024 1:13 PM To: Jay Robinson <jnr@FrazerGreene.com> Subject: Historic Preservation Commission Jay, I have reviewed the HPC applications, and my recommendations are below. In bold indicates on previous committee. I have not discussed with any one else. Three Year Term Mara Kozelsky Dannie Mixon, Masters in Art History, worked on HP of workplace in Daphne Amy Molyneaux Two Year Term Susan Stein, Historian at the Grand Hotel and longtime Fairhope resident, Art degree from USA Harvey Jones, homebuilder, on BC Architectural review board, lots of experience restoring historic homes One Year Term Ginger Golson, Law degree from AL and building Science with Architecture from AU Gary Gover Committee is to be comprised of 7 members from Fairhope City Limits, experience in Architecture, Urban planning, law, history or an interest in HP. All in bold are previous members. They want to go to national conference and need to register by September 23. Please call Corey to add to 9/9 agenda if you agree or call me to discuss. Thanks so much, Sherry Sullivan Mayor City of Fairhope 251-990-0100 Office Page 174 of 193 CITY OF FAIRHOPE APPLICATION FOR APPOINTM ENT TO A CI T Y BOARD OR COMMITTE E J UL 15 '2 4 AM1 0:Q i3 ao.J City Co un cil see ks to have di vers ity in mak in g app ointm ent to boards and co mm ittees . It is the po li cy of th e City Co un cil to make app ointm ent s base d on th e nee ds of th e C ity as we ll as th e int eres ts and qu a lifi ca ti ons of ea ch appl ica nt. In acco rd ance with th e Co de of A labam a, a ll appli cant s mu st be qu a lifi ed e lec tors and tax paye rs in th e City , exc ludin g the Plan nin g Co mmiss ion. All appli cat ions fi led with th e City Clerk will be publi c reco rd. Pl ease return thi s appli ca ti on to th e Fa irh ope City Cle rk at City Hall , I 6 I No rth Sect ion Stree t, Fair hope, A labama 3 6532 or mail to C ity of Fai rh ope, Att enti on Fa irh ope C ity Clerk , P. 0. Drawe r 429 , Fa irh ope, A labam a 36533. PLEASE PRI NT CLEA RLY Las t Name: (Kozelsky) Hunter F• N Mara Ph N b 1rs t ame: _____________ one um er: 617-909-7299 Ce ll : Same Email : mkozelsky@southalal)j ------- H Add 356 Equity Street ome ress: ________________________ _ City: Fairhope State: AL Z ip : 36532 Busin ess Addr ess: University of South Alabama City: Mobile State: AL Z ip : 36688 Historic Preservation Commission Name of Board or Co mmittee: --------------------- EDUCAT IONAL BAC KGROUN D: PhD , History , University of Rochester , 2004: Concentration in Russia and Ukraine , Secondary field in US History MA, West Virginia University, History , 1996 : Eastern European focus BA , Appalachian State Univers ity (Boone , NC), 1993 : General History , concen trations in Russ ia n a nd US History, and Southe rn History PR OFESS IONA L LI CENSES AN D/O R ASSOC IAT IONS: American Historical Association Alabama Education Association Southern Conference for Slavic Studies Association for Slavic , East European and Eurasian Studies Acc n ri~+i n n fn r Wnmon in C:l ~uir-C:t, 1rHoc PROFESS IONA L EX PERI ENCE: Historic Preserv ation Consultant I with McNair Historic Preservation/ (Summer 2024 ) Professor, History Department , University of South Alabama (Fall 2016 -Current): Taugh t c lasses in Historic Preservation , Digital History , European and World History , Russian and Ukrainian History . Other duties inclu de : Coord inator Graduate Studies , Department of History ; and Director , Dig ital History Lab . Associate Professor. Historv Deoartment. Universitv of South Alabama /Fa ll 2011 -Curre ntl Page 175 of 193 CI V I C INTERESTS AND/OR SERV ICE MEMBERS HIP S: Historic Preservation Committee Fairhope from 2020 (now dissolved) Pro-bono consultation and support for nominating Fairhope properties to the State Historic Register Alabama Humanities Alliance funded Oral History project, Baldwin County Volunteer, Newport Mansions Preservation Society Vnl11nt<><>r Rlith<>wnlrl M:>nc::inn :>nrl 4rhnr<>ti1m HOW WILL YOUR QUALIFICATI ONS BEST SERVE THE NEEDS OF THE COMMUN I TY? I am a professionally trained historian. Although my primary work responsibilities relate to education fields, I also have acquired substantial professional and community experience in Historic Preservation. I have spearheaded nominations of properties to the state historic register and am working this summer with Stephen McNair to complete a national register nomination for an historic property in Mobile. This work with McNair is providing imoortant insiahts and exoerience. also contacts. that I can brina to Fairhooe's future oreservation efforts . Cl s;g"''"" 1hara, )(o-u,f ~ June 24, 2025 Da te: ----------- You may attach a resume w ith this app li cation. Page 176 of 193 City Council see s to have diver sity in m ak ing appointment to boards and committees. It is the policy o f the City Counc il t o mak e appointments based on the n eeds of t he City as we ll as t he interests and qual ific ations of eac h app li ca nt. In accordance with t h e Code of Ala b ama, all applicants must be qua li fi ed electors and taxpayers in t h e City, exclud i ng t he Planning Commiss io n. All ap p lications fi led w ith t he City Cle r k will be p u b lic record . First Name: Dannie Last Name: Mixon Mobile Phone Number 25 1-60 5-2 606 E-mail:• dannie.mlxon@gmall .com Home Address • Str eet Address 52 8 Cr ackwillow Av e Add ress ine 2 City Fa irhop e Po sta l/Zip Cod e 36 532 Business Address St ree t Address Adel ress Lin e 2 City Posta l/Zip Co de Name of Board or Committee:• Hi stor ic Pr ese rvat ion Committee Education Background • B.A. in Cr iminal Ju stice, Th e Univer sity o Alab am a, 2007 Phone Number: State /Province/Reg ion Alabama Coun t ry USA St ate /Prov ince /Reg ion Co un t ry M.Ed. in Se cond ary Educa tion Soc ial Sci enc es, Th e Uni ver sity of South Alabam a, 20 12 In Pro gr ess -M .A. in Europea n Hi story/Public Hi story, Th e Univer sity of South Alabam a, 2025 Profess ional Licenses and/or Associations • Alabam a Cl ass A Teac hing Ce rt ific at e Member o' Phi Al pha Th et a History Honor Soc iety, Southern Histori ca l Assoc iat ion, Alabama Hi sto ri cal Assoc iation Page 177 of 193 Profess ional Experience * Current ly expecting a vote in Augu st/Se pte mber 2024 by t h e Alaba m a Hi stori ca l Ass oc iat ion on a p roperty t o be add ed to t he Alaba m a Registe r o Histori c Places Vi site d num erou s sites ass oci ate d with t h e Ho loc aust in Ge r m any and Pol and, May 20 24 Civ ic Interests and/or Service Memberships • Commun ity Pr es ervat ion and Su st ain ability, t he desire to in corporat e mor e g ree n spa ce into t he city's fabr ic, an d M ard i Gras How do your qualifications best serve the needs of the community?• As a current histo ry teac h er an d gradu ate student in Euro pea n Hi story with a m inor in Pub li c History, I u nd er sta n d t h e du y of bala ncin g prese rv ation and co mmunity n ee d s. My current Pub li c History Th esis p roj ect will see k t o es abllsh a M a nci's Hi storic Distr ict in downtown Da phn e. Resume You may attach a resume with this application. [PDF Only} Resum e.pdf 163 .8K B Signature Page 178 of 193 Dannie Eugene Mixon III dannie.mixon~gmail.com Local A dd1·e ss 528 Cracb illow Ave. Fairhope. AL 36532 (251) 60--2606 EDUC ATION : :\llaster of Education in Secondary Education Social Sciences The University of South Alabama GPA : 3 .9 /4.0 Graduation Date: December 20 12 Major: Secondary Education Social Sciences In Progre ss: Ma ster of Arts in History The Uni ersity of South Alabama Anticipated Gt·aduation Date: May 2025 Major Area of Study: European History Minor Area of Study : Public H istory Bachelor of Arts in Criminal Ju s tice The Uni ersity of Alabama Graduation Date: D ecember 2007 Major: Crimina l Justice RELATED EXPERIE CE E ducational Experience: GPA: 3.18/4 .0 Minor: Sociology Social Science Teacher, 7/19 -P1·ese11t , Daphne High School, Daphne , Alabama : Former Social Science Depart ment Chair • Previously taught AP Go ernment/Politics. AP nited States H istory, US H istory II , and A P P sycho logy • Ctmently teaching IB Ps y cho logy SL & HL and P sychology • Cunent instructo r , ith the Sou nd of the Eastern Shore music program • Cunent sponsor of the Model nited ations team • Cunent AP Go ernment and Politics Reader Social Science Teacher, 8/18 - 5/19. Bayside Acade my, Daphne. Alabama • Taught 7th grade United States history and 9th grade Advanced World History and co- taught a Speech and Debate class • Ser ved as an assistant Middle School ba s eball coach for the 2019 season • Served as a co -facu lty sponsor of Key C lub Social Science Teacher and A ss istant Band Director, 9/13 - 5/18 Satsuma High School, Satsuma , Ala bama • Taught P re-Advanced P lacemen t World Hi story , Ad anced Placement World History , Ad anced 8th grade\ orld His tory . 9th grade \ orld History, 10 th grade United States History . and Mobile His tory • Sened as the As sistant Director of Bands and percussion director • Performed administrative roles to assist the band w ith dai ly functions such as fundraising . budgeting , bus man ifests . scheduling, reserving buses and supervision . Page 179 of 193 Other Ex perienc e: M anci's Antique C lub Bartender and. Bar M anager, 4/ l 8 -Present, Daphne, Alaba1JJa • Currently possess direct experience opening and closing the restaurant, processing credit cards, and end of day reports • Created Manci's front of house schedule fo r nearly 20 employees • Previously perfo rmed administrative roles alongside the General Manager and owners that included : o Using liquor and wine par sheets to fulfill orders o Interviewing potential employees o Submitting completed IRS papern ork to accountant to process for payroll o T enninating employees o Improving customer relations o Counting and depositing money o B ooking and paying musicians • Maintaining high expectations for ser ers to sell signature cocktails and possess accurate knowledge of menu items • Performed routine deep cleaning of restaurant and bar areas • Possess Point of Sale experience in addin editing employees. comparing sales of food and be erage menu items and monthly revenue Point of Sale Experience: • Maitr"D • Hot Sauce Computer E xperience : Operating Environments -Windows X P ist 7 /Mac OSX Business Tools -MS Office Suite 2003 /07 /10 Page 180 of 193 CITY OF FAIRHOPE APPLICA TION FOR APPOINTMENT TO A C ITY BOARD OR COMMITTEE City Counc il seeks to have diversity in making a pp o intment to boards and committees. It is the policy of the C ity Council to make appo intments based on the need s of the C ity as we ll as the interests and qua lifications o f eac h app li cant. In accordan ce with the Code of A labama , a ll applicants mus t be qu a li fied e lecto rs and taxpaye rs in th e City, exc lu ding the Planni ng Commiss ion . All app lications filed with the C ity C lerk wi ll be publi c record . Please return this application to the Fairhope City Clerk at City Hall , 161 North Section Street, Fairhope , Alabama 3 6532 or mail to City of Fa irhope , A tt ention Fairhope C ity C lerk, P. 0. Drawer 429, Fairho pe, A lab ama 36533. PL EASE PR INT CLEARLY Last Name: MOLYNEUX Fir st Name: AMY Phone Nu mb er: ----------------------------- Cell: 251-533-3573 Ema il afmoly neux@ icloud .com -------- Home Ad dress 268 Blue Island Ave City Fairhope State : AL Zip: 36532 Business Address: _________________________ _ City: _________ State : ___ Z ip : ____ _ NameofBoardorCommittee: HISTORIC PRESERVATION EDUCA TIO NA L BA C KGRO UND : Master of Libe ral A rts, Spring Hill Colle ge Bachelor of Sc ie nc e with a specializa tion in Politic a l Sc ience and Hi story, S prin g Hill College PROFESS IONAL LICENSES AND/OR ASSOC IA TIO NS: My position with the federal government does not require me to h ave a professional licenses and associations. PROFESS IONAL EXPE RI ENCE: I ha ve been e mplo ye d with the Soc ia l Sec urity Administration for 18 yea rs. As part of m y daily duties, I research and apply policy related to r etirement, s ur vivor, dis a bility and Medicare cl aims. Prior to m y tenure at SSA, I served as Assistant Director of A dmission s at S prin g Hill College. This po sition r equired m e to trave l the country promoting the in stitution to prospective college stud ents . I also served as a Sa le s Manager for a Go lf vaca tion company and promoted the Robert Trent Jones Golf Trail and A labama st a te t o uri s m. Both positions required sales and marke ting. Page 181 of 193 CIVIC I TERESTS A ND/OR SERVICE M EMBERSH IPS : I am a member of the Ecor Rouge chapter of the Daug hters of the American Re volution (DAR), an organization that focuses on citizenship, history and historic preservation. HOW WILL YOUR Q UALIFI CATIO S BEST SERV E THE NEEDS OF TH E COMMUNITY ? As someone who has grown up in Fairhope, I beli eve I have a n understanding of th e challenges facing our h ometown, specifically the rapid growth. I h ave been educated on the history of Fairhope since I was sma ll child as m y father, Mike Ford, served as a Fairhope city counci lm an for 34 years and h e was a proponent of preserving/highlighting Fairhope's uniqu e ne ss. My hop e is that b y educating and engaging our citizens in the history of Fairhope, we can maintain the charm and historical character of our community and preserve it for futur e generations of Fairhopians. 10/5/20 Page 182 of 193 City Counc il seeks to have dive rsity in making appoin tment to boards and committees . It is the policy of the City Council to make app o intments based on the needs of the City as well as the interests and qualifications of each applicant. In accordance with the Code of Alabama. all appl icants must be qualified electors and taxpayers in the City, exclud ing the Planning Commission . All app lications filed with the City Clerk will be public record. First Name: Susan Last Name: Stein Mobile Phone Number 251-421-3914 E-mail:* susanwilsonstein@gmail .com Home Address * Street Address 37 Paddock Drive Address Line 2 City Fairhope Postal/Zip Code 36532 Business Address Street Address Address Line 2 City Postal/Zip Code Name of Board or Committee:* Historic Preservation Committee Education Background * BS degree; major in Art Education -University of South Alabama Professional Licenses and/or Associations * Phone Number: 251-928-5426 State/ Provinc e/Region AL Country United States State/Province/Region Country DEC2 7 '23AH1 0 :54 'C!.tJ National Historic Preservation -named as Historian of the Year by the Historic Hotels of America in 2022 Professional Experience * Page 183 of 193 Historian at Grand Hotel since 2018; employed at Grand Hotel since 1986). Daily history talks are offered to guests . I have also conducted history talks to groups at the hotel and in the community. Civic Interests and/or Service Memberships * Member of: Friends of Fairhope Public Library, Friends of Fairhope Museum, Baldwin County Historical Society, Baldwin County Gene alogical Society, Eastern Shore Art Center . Also supportive of S.A.L.T., Fairhope Center for the Writing Arts, Thomas Hospital Foundation How do your qualifications best serve the needs of the community?* Having been a member of various organizations listed above, it is apparent that a community effort is necessary to preserve its character, history and charm . I am interested in helping improve this situation . I feel Fairhope is in need of better preservation practices .. both by telling the stories/preserving its history and by trying to keep its historic appearance . We should encourage (protect and incentivize) property owners to embrace and preserve historic buildings . I am saddened by the disappearance of the historic buildings and charming cottages in Fairhope . Are buildings standards and guidelines in place for new construction to help maintain the character of Fairhope? I would love to serve in some capacity in the future to assist with preservation efforts. Resume You may attach a resume with this application. [PDF Only) Signature teiH DE C 27 '23 AHl0:54 ~ Page 184 of 193 City Counc il seeks t o have diversity in makin g appointment to boards and committees. It is the po licy of the City Council to make ap pointments based on the needs of the City as well as the in t erests and qualifications of each applicant. In accord a nc e with the Code of Alabama. all applicants must be qualified electors and taxpayers in the City, exclud ing th e Pl a nn ing Commission. All appl ications filed with t he City Clerk will be public record . Fi rst Name : Harvey Last Name : Jones Mobile Phone Number 2516052239 E-mail:* skipjon es42 @gm ail .com Home Address * St r eet Address 105 St James Street Address Line 2 City FAIRHOPE Postal/Zip Code 36532-2327 Bus iness Address Street Address 9 South Summ it Street Address Line 2 City FAIRHOPE Postal /Zip Code 36532-2327 Name of Board or Comm ittee:* Historic Preservation Committee Education Background * BS in Bus iness Administration. Washington & Lee Universisty Profess iona l Licenses and/or Assoc iations * Alabama Homebuilders License Baldwin County Architectural Review Boa rd Phone Number: State/Province/Region AL Country United States State/Province/Region AL Country United States AIJG2 7'24Pi-i4:58 ~ Page 185 of 193 Professional Experience * Homebuilding and restoration for 29 years Civic Interests and/or Service Memberships * Fairhope Tree Committee Fairhope Harbor Board Former member of Fa irhope Historic Preservation Committee How do your qualifications best serve the needs of the community?* I have a decades long career in preserving and restoring historic houses, including my present residence (circa 1925). I have served for several years on the Baldwin County Architectural Review Board, which evaluates and recommends approval or denial of applications for projects in five County Historic Districts. Resume You may attach a resume with this application. [PDF Only} Signature Page 186 of 193 City Counc il see ks to have dive rsity in making appo intm ent to boards and committees . It is the policy of the City Counc il to make appointments based on the needs of the City as well as the interests and qualifications of each app lic ant . In accordance wi t h t he Code of Alabama, all applicants must be qual ifi ed electors and taxpayers in the City, exclud ing t h e Planning Commiss ion . All app li cat ions filed with the City Cle rk will be public record . Fi r st Name: Ginger Las t Name: Golson Mob ile Phone Number 2513482796 E-mail:* glgolson@msn .com Home Addres s • Street Address 22751 Main Street Address Line 2 City Fa irhope Postal/Zip Code 36532 Bus iness Address Str eet Ad dress 1 Pirate Drive Address line 2 City Fa irhope Postal/Zip Code 36532 Na me of Boa rd or Committee:• Historic Preservation Comm ittee Ed uca ti on Ba ck ground • JD University of Alabama BS Auburn University ( Building Science) Profess i ona l Licenses and/or Associ atio n s • Phone Nu mber: State/Province/Reg ion AL Country USA State/Province/Region AL Country USA JUN 7 '24 PH2:45 ~ Page 187 of 193 Alabama teaching certificate-Social Studies, Language Arts National Board for Professional Teachers Member Alabama and Florida Bar Associations Professional Experience • Fairhope High School -International Baccalaureate History 2024-current Davidson High School, Mobile, AL-IB History 2010-2023 APlus College Ready-AP World History Content Director: part time position -2021-present Civ ic Interests and/or Service Memberships • Morgan Thompson Foundation Volunteer Fairhope HS Marching Band Fam ily associate membership with Fairhope Yacht Club How do your qualifications best serve the needs of the community?• My family moved to Fairhope two years ago from Mobile. We have loved being part of the community. My children attend Fairhope schools, and I recently transferred to teach History at Fairhope HS. Now that I am living and working in the community I would r elish the opportunity to serve Fa irho pe beyond the high school. I would be interested in other committees, but Histo,y and architecture have always in terested me. My undergraduate program at Auburn was in the School of Architecture. I teach modern World History and work daily to engage students in the topic. In my spare time, I am an av id walker and enjoy the landscap e and historic markers around me in Montrose. I appreciate your consideration for th is appo intm ent. Resume You may attach a resume with this application . [PDF Only} Signature Page 188 of 193 CITY OF FAIRHOPE APPLICATION FOR APPOINTMENT TO A CITY BOARD OR COMMITTEE City Council seeks to have diversity in making appointment to boards and committees. It is the policy of the City Council to make appointme nt s based on the needs of the City as we ll as the interests and qualification s of each applicant. In accordance with the Code of Alabama, all a ppli ca nts must be qualified elec tor s and taxpayers in the City, excluding the Pl an ning Commission . All app li cations filed with the City Clerk wi ll be public record. Please return this application to the Fairh ope C ity Clerk at Cit y Hall , 161 North Section Street, Fairhope, Alabama 3 6532 or mail to City ofFairhope, Attention Fairhope City Clerk, P. 0 . Drawer 429, Fairhope , Al abama 36533. PLEASE PRINT CLEARLY Last Name: Gover First Name: Gary Ph one Number: ----------------------------- 251-990-8662 Cell: 251-241-9485 Emai l: govers @bellsouth.net Home Address: 300 Lincoln St. City: Fairhope State: AL Zip: 36532 B . Add 300 Lincoln St. usmess ress: -------------------------- c . Fairhope AL 2 1.p·. 36532 1ty: _________ State: __ _ City of Fairhope Historic Preservation Co mmission Name of Board or Committee: ---------------------- EDUCATIONAL BACKGROUND: State University of New York at Sto nybrook, Bachelor of Biological Science 1970 Tem ple Unh'ersity, business administration, graduate study, 1971-1972 Southern lllinois University, public administration , graduate stud y, 1975-1976 PROFESS IO NAL LI CENSES AND /OR ASSOCIATIONS: None. PROFESSIONAL EXPERIENCE: US military electronics instructor, three years, 1964-1967 Information systems analyst, 25 yea rs , 20 yea rs sup ervisory , US Department of Veterans Affa ir s 1971-1996 Page 189 of 193 CIVIC INTERESTS AND /OR SERVICE MEMBERSHTPS : Earth Day Mobile Bay, lnc., executive Local Food Production initiative, executive Fairhope Environmental Advisory Board, member Fairhope Pedestrian and Bicycle Committee, member Eastern Shore MPO Bicycle and Pedestrian Advisory Committee, member HOW WILL YOUR QUALIFICATIONS BEST SERVE THE NEEDS OF T HE COMM UNITY ? See attached page. 5/21/24 Page 190 of 193 APPLICATION FOR APPOINTMENT TO A CITY BOARD OR COMMITTEE Attachment: Gary Gover for City of Fairhope Historic Preservation Commission, May 21, 2024 HOW WILL YOUR QUALIFICATIONS BEST SERVE THE NEEDS OF THE COMMUNITY? From 1998 to 2024, I had the privilege of volunteering with the Fairhope Historical Preservation Committee in various capacities. During this time , I actively contributed to preserving our community's rich history and heritage. Whether it was organizing events, conducting research, or advocating for conservation efforts, I immersed myself in the work of safeguarding our histo ric charm and treasure. In addition to my volunteer work, I gained valuable professional experience in project management while working with the U.S. Department of Veterans Affairs. This exposure allowed me to understand the intricacies of planning, executing, and overseeing projects, which I believe will be an asset in my commitment to serving Fairhope. As I look ahead, I am eager to contribute to the City of Fairhope's historic preservation program. With a deep appreciation for our local culture and a genuine desire to make a positive impact, I am dedicated to ensuring that our community's heritage remains vibrant and access ible fo r generations to come. Page 191 of 193 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-641 FROM:Sherry Sullivan, Mayor SUBJECT:Celeste Rivenbark, Executive Director of Fairhope Educational Enrichment Foundation (FEEF) - Requesting to serve beer and alcohol on Friday, September 27, 2024, for FEEF's Inaugural Tennis Tournament to be held at the Mike Ford Tennis Center at 600 Morphy Avenue. The event will begin at 8:00 a.m. and will conclude at 1:00 p.m. These beverages will be available in accordance with Alabama Alcohol Beverage Control guidelines. AGENDA DATE: September 9, 2024 RECOMMENDED ACTION: City Council approve the Request from Celeste Rivenbark, Executive Director of Fairhope Educational Enrichment Foundation (FEEF) - Requesting to serve beer and alcohol on Friday, September 27, 2024, for FEEF's Inaugural Tennis Tournament to be held at the Mike Ford Tennis Center at 600 Morphy Avenue. The event will begin at 8:00 a.m. and will conclude at 1:00 p.m. These beverages will be available in accordance with Alabama Alcohol Beverage Control guidelines. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: Page 192 of 193 Thursday, August 291\ 2024 Mayor Sherry Sullivan City of Fairhope 161 orth Section Street Fairhope , AL 36532 To our valued city leaders: FEEF ,,.1.HOPl [OU CAltOHA L (Ji lllCH M EN1 fO UNO II.TIO N Investing in Students. Preparing the Future. We are excited about the prospect of holding our Inaugural Fairhope Educational E nrichment Foundation, Inc.(FEEF) Tennis Tournament. This tournament will be a fun morning of friendly competition to raise funds for FEEF's mission of educational enrichment in Fairhope Public Schools. FEEF will be holding our Inaugural Tennis Tournament on Friday, September 27 th, 2024. The event will be held at The Mike Ford Tennis Center at 600 Morphy Aven ue. The event will begin at 8:00 am and conc lud e at l :00 pm. We hope to have nearly 100 people in attendance. FEEF will sell registration tickets for the tournament prior to the start of the event. This year, the event is a women 's doubles tournament and registration is open to the general public. Brunch is included with registration for all players. Beverages will include beer and liquor. The se beverages will be available in accordance with Alabama Alcohol Beverage Control Guidelines . F EE F is a 50l(c)(3) non-profit, raising funds specifically dedicated to Fairhope Public Schools for the purpose of science, technology, education , art, and math enrichment opportunities. Please let me know if you have any questions about the tournament. Additional information can be found on our website at www.feefonline.org . Sincerely, Celeste Rivenbark Executive Director Fairhope Educational E nrichment Foundation Page 193 of 193