HomeMy WebLinkAbout08-12-2024 City Council Meeting MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope , Alabama 36532, on
Monday, 12 August 2024.
10530
Present were Council President Corey Martin, Councilmembers: Jack Burrell,
Jimmy Conyers , Jay Robinson , and Kevin Boone, Mayor Sherry Sullivan, City
Attorney Marcus E. McDowell , and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Martin called the meeting to
order. Reverend Michael Precht of Fairhope United Methodist Church addressed the
City Council and asked everyone to keep the Hamrick Family and Community in
their thoughts and prayers. He then gave a moment of silence for John Hamrick and
his family. Reverend Precht gave the invocation and the Pledge of Allegiance was
recited. Councilmember Conyers moved to approve minutes of the 22 January, 2024 ,
regular meeting; and minutes of the 22 January 2024, work session. Seconded by
Councilmember Robinson , motion passed unanimously by voice vote.
Council President Martin stated there was a need to add on an agenda item
after Agenda Item Number 28: a resolution to declare an emergency due to a
failure /damage of pump at Well #4.
Councilmember Burrell moved to add on the above-mentioned item not on the
printed agenda. Seconded by Councilmember Conyers , motion passed unanimously
by voice vote.
Mayor Sullivan addressed the City Council and thanked the City Council and
City Staff who rallied around the Police Department and John Hamrick's family. She
thanked the Community as a who le who have been supportive too.
The following individual spoke during Public Participation of Agenda Items:
1) Daniel Dyas , 21 8 Rock Creek Parkway, addressed the City Council and reiterated
what Reverend Precht said about the Hamrick family and Community. He spoke
regarding Agenda Item No . 15: a resolution to award Bid No. 24-053-2024-PWI-0 10
to J. Payne Organization, LLC for John Martin Nature Center with a bid proposal
not-to-exceed $852 ,500 .00 . He told the City Council that if they did both Alternates
to the bid, the City would only have to spend $20 ,000 .00 more ; and his company
would be the lowest bid.
Councilmember Burrell gave thoughts and prayers for the Police Department
and the Hamrick family . He thanked the City Staff for the luncheon given for their
family and friends .
10531
12 August 2024
Councilmember Conyers gave thoughts and prayers to the Hamrick family .
Councilmember Robinson gave thoughts and prayers to the Hamrick family;
and said we lost a great part of family and Community.
Councilmember Boone al so gave thoughts and prayers to the Hamrick family.
Council President Martin stated it has been a long day; and we put life before
business. He said , "don't take anything for granted ." Council President Martin said
the Community came together for the Police Department and Hamrick family.
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No. 1253. Councilmember Burrell introduced in writing an
ordinance to to rezone property of Kathryn Mull from R-2 , Medium Density Single-
Family Residential District to B-3b, Tourist Resort Commercial Service District.
The property is approximately 0.42 acres and is located at 53 North Church Street.
PPIN #: 15034. The Planning Commission gave a favorable recommendation of this
ordinance. Council President Martin read the proposed ordinance.
Planning Director Hunter Simmons briefly exp l ained the proposed ordinance.
Counci lm ember Burrell commented we need a new zoning district and should not
have this many conditions or restrictions.
Council President Martin opened the Public Hearing at 6:25 p .m . No one present
opposed the proposed ordinance, the Public Hearing closed at 6:26 p .m.
Due to lack of a motion for immediate consideration , this ordinance will layover until
the August 26 , 2024 City Council meeting.
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No . 1253 . Councilmember Robinson introduced in writing an
ordinance to rezone property of Rockwell LLC from R-1 , Low Density Single-Family
Residential District to B-2 , General Business District, to be known as Rockwell
Place. The property is approximately 15 acres and is located east of Highway 181 , l /3
mile north of the Intersection of Highway 104 and Highway 181. PPINS #: 625447,
625448, 625449 . The Planning Commission gave a favorable recommendation of this
ordinance. Council President Martin read the proposed ordinance.
Planning Director Hunter Simmons briefly explained the proposed ordinance.
Council President Martin opened the Public Hearing at 6:34 p.m . No one present
opposed the propo sed ordinance, the Public Hearing closed at 6:34 p .m .
10532
12 August 2024
Due to lack of a motion for immediate consideration , this ordinance will layover until
the August 26 , 2024 City Council meeting.
Councilmember Conyers moved for final adoption of Ordinance No. 1805 , an
ordinance to amend Ordinance No. 1253 to consider the request from the City of
Fairhope Planning and Zoning Department, for variou s proposed amendments to the
City of Fairhope's Zoning Ordinance ; specifically the Medical Ov erlay District.
(Introduced at the July 22 , 2024 City Council Meeting) Seconded by Councilmember
Boone, motion for final adoption passed by the following voice votes: AYE -Burrell ,
Martin, Conyers , Robinson , and Boone. NAY -None.
Councilmember Robinson introduced in writing an ordinance granting a Non-
Exclusive Franchi se to Southern Light, LLC, for the purpose of Construction and
Maintaining a Fiber-Optic Transmission Line within Certain Public Rights-Of-Way
within the City of Fairhope, Alabama in accordance with the terms and conditions
pursuant to Franchise stated in Ordinance. Due to lack of a motion for immediate
consideration, this ordinance will layover until the August 26, 2024 City Council
meeting.
Councilmember Robinson introduced in writing an ordinance granting a Non-
Exclusive Franchi se to Uni ti Fiber GulfCo LLC , for the purpose of Construction and
Maintaining a Fiber-Optic Transmission Line within Certain Public Rights-Of-Way
within the City of Fairhope, Alabama in accordance with the term s and conditions
pursuant to Franchise stated in Ordinance. Due to lack of a motion for immediate
con sideration, this ordinance will layover until the August 26 , 2024 City Council
meeting.
Councilmember Boone introduced in wntmg an ordinance to amend
Ordinance No. 1513 ; and to repeal Ordinance No . 1730: Article III . Board of
Ad visors; Section 1 of the Fairhope Recreation Board's By-Laws ; changing the
Planning Jurisdiction to Police Jurisdiction . Due to lack of a motion for immediate
consideration , this ordinance will layover until the August 26 , 2024 City Council
meeting.
Councilmember Robinson introduced in writing , and moved for the adoption
of the following resolution , a resolution that the City Council authorizes Mayor
Sherry Sullivan to execute the Agreement for the Cooperative Maintenance of Public
Right of Way with Corte , Cave/Mitchell 1, LLC. Seconded by Councilmember
Burrell , motion passed unanimously by voice vote.
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10533
12 August 2024
RESOLUTION NO. 5138-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City Council of the City of Fairhope, Alabama
hereby authorizes Mayor Sherry Sullivan to execute the attached "Agreement for the
Cooperative Maintenance of Public Right of Way" with Corte , Cav e/Mitchell 1, LLC
("Owner"), said document setting forth the terms and conditions under which private
landscape areas and private sewer lines will be m ·ntained and repaired .
Adopted this 12th d
Corey Martin, Council President
Attest:
~
City Clerk
Councilmember Burell introduced in writing , and moved for the adoption of
the following resolution , a resolution that the public improvements indicated herein
for Planters Pointe Subdivision are hereby accepted for public maintenance subject to
the bond posted ; and authorizes Mayor Sherry Sullivan to execute the Maintenance
and Guaranty Agreement between the City of Fairhope and Corte, Cave/Mitchell 1,
LLC . Seconded by Councilmember Robinson , motion passed unanimously by voice
vote.
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10534
12 August 2024
RESOLUTION NO. 5139-24
WHEREAS , the Owners of Planters Pointe Subdivision desire to have all public
streets and public right-of-ways dedicated on the plat filed for record in the Probate
Records of Baldwin County, Alabama, on Slide 2954-B , and all Fairhope public
utilities located in public right-of-ways and as specifically shown in easements on the
recorded plat accepted for maintenance by the City of Fairhope, Alabama, and;
WHEREAS , the City of Fairhope, Alabama, has received notice from the engineers
of the project that the design and capacity of the public impro vements have been
designed in conformance with City requirements , and ;
WHEREAS , the Public Works Director has indicated that the improvements meet
City requirements , and;
WHEREAS, the City of Fairhope, Alabama, has received from the owners of
Planters Pointe Subdivision , the subdivision performance bond for the public
improvements constructed for a period of 2 years , and ;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein
for Planters Pointe Subdivision are hereby accepted for public maintenance subject to
the bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance
and Guaranty Agreement between the City of Fairhope and Corte, Cave/Mitchell 1,
LLC (the "Subdivider").
BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the
City of Fairhope to maintain any utility or drainage facilities outside the limits of the
right-of-way of the public streets , or any irrigation terns in stalled within the right-
of-way of public streets , whether or not such ma be lo cated within dedicated
easements in any of these developments.
Adopted this 12th day
Corey Martin, Council President
Attest:
~.~ City Cler
10535
12 August 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS24-O33) for
the Review of Traffic Movements and Intersection Geometry at the Intersection of
Fairhope Avenue and Ingleside Street to Neel-Schaffer, Inc.; and hereby authorizes
Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5140-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[1] That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Engineering Services for (RFQ PS24-033) for the Review of Traffic
Movements and Intersection Geometry at the ersection of Fairhope A venue and
Ingleside Street to Neel-Schaffer, Inc .; an hereby authorizes Mayor Sullivan to
negotiate the not-to-exceed fee to be appro ve by 9ouncil.
RI-0 AUGUST, 2024 --------
Corey Martin, Council President
Attest:
~~
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS24-025) for
a Feasibility Study for a new 116-Acre Park to Gonzalez-Strength & Associates, Inc.;
and hereby authori zes Mayor Sullivan to negotiate the not-to-exceed fee to be
approved by Council. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
10536
12 August 2024
RESOLUTION NO. 5141-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows :
[l] That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Engineering Services for (RFQ PS24-025) for a Feasibility Study for a
114-Acre Park to Gonzalez-Strength & Ass ociates , c.; and hereby authorizes Mayor
Sullivan to negotiate the not-to-exceed fee to be ap rov r d by Council.
DULY ADOPTED THIS 12TH DA OF/t,.~U~G,1_U~S~~:t:.....
Corey Martin, Council President
Attest:
1/ ·AilL:_
~l,ii!tic
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No . 24-053-2024-PWI-010) to J.
Payne Organization, LLC for John Martin Nature Center with a bid proposal not-to-
exceed 852 ,500 .00. The motion was seconded by Councilmember Conyers.
Councilmember Burrell stated with Alternate 1, J. Payne Organization, LLC is the
lowest bidder. He said with both Alternate I and Alternated 2 , Dyas would be the
lowest bidder but the cost will be $65 ,000 .00 more . City Engineer Richard Johnson
explained the reason for the award recommendation ; and stated staff did not think a
metal roof warranted the ex tra co st. After further discussion , motion pa ssed
unanimously by voice vote .
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10537
12 August 2024
RESOLUTION NO. 5142-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
(1] That the City of Fairhope did request , receive , and open bids to procure services
for (Bid No . 24-053-2024-PWI-010) for John Martin Nature Center at 555 South
Section Street, City of Fairhope offices , Fairhope, Alabama.
(2] At the appointed time and place, bid s w ere received and tabulated as follow s:
General Contractor Base Bid Alternate #1 Alternate #2
Dyas Construction Management $8 62 ,2 35.47 $35 ,000 $20 ,000
Management LLC
J. Payne Organization LLC $8 26 ,2 00 .00 $26 ,300 $78 ,800
Klarman and Day General $1 ,140 ,242.00 $98 ,200 $55 ,000
Contractors LLC
[3] After evaluating the bids with required specifications , J. Payne Organization LLC
is now awarded (Bid No. 24-053-2024-PWI-0l 0) to John Martin N ature Center for a
bid proposal not-to-exceed $852 ,500.00.
DULY ADOPTED THIS 12TH D
Corey Martin , Council President
Attest:
~~ ~~MC -
city Clerk
Councilmember Burrell introduced in writing , and moved for the adoption of
th e following resolution , a resolution to award (Bid No. 24-056) to Chri s Francis Tree
Care, LLC . for Citywide Tree Maintenance Annual Contract -Public Work s
Department for an annual contract not-to-ex ceed $96 ,000.00, total contract amount
not-to-exceed $28 8,000 .00 for three (3) ye ars. Seconded by Councilmember Boone,
motion passed unanimously by voice vote .
10538
12 August 2024
RESOLUTION NO. 5143-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows :
[ 1] That the City of Fairhope did request, rec eive, and open bid s to procure services for (Bid No.
24-056) for Citywide Tree Maintenance Annual Contract at 555 South Section Street, City of
Fairhope offices , Fairhope, Alabama.
[2] At the appointed time and place, bids were received and tabulated as follows :
Plea se see attached Bid Tabulation
Citywide Tree Maintenance Annual Contract
[3] After evaluating the bids with required specifications , Chris Fr ancis Tree Care, LLC is now
awarded (Bid No. 24-056) for Citywide Tree Maint , ce Annual Contract for an annual contract
not-to-exceed $96 ,000 .00 , total contract amount no -to-~xceed $288,000.00 for three (3) years.
I
Attest:
~
City Clerk
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10539
12 August 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City Council hereby authorizes Mayor
Sherry Sullivan to execute the ADEM Resolution for "Designating Official
Representative" and to execute all documents related to the Clean Water State
Revolving Fund Project on behal f of the City. Seconded by Councilmember Conyers ,
motion passed unanimously by voice vote .
RESOLUTION NO. 5144-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHO PE, ALABAMA, IN REGULAR SESSION ASSEMBLED , That the City
Council hereb y authorizes Mayor Sherry Sullivan to execute the ADEM Resolution
for "Designating Official Representative" and to execute all documents re l ated to the
Clean Water State Revolving Fund Project on behalf of the City.
DULY ADOPTED THIS 12T
Corey Martin , Council President
Attest:
City Clerk
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City Council authorizes Mayor Sherry
Sullivan to execute a contract for (RFQ PS24-03 l) with Dewberry Engineering, Inc.
to perform On-Call Professional Engineering Services for the Water/Wastewater
Department projects for three (3) years , with a not-to-exceed contract amount of
$95 ,000 .00 yearly, total contract amount not-to-exceed $285 ,000.00 for three (3)
years . Seconded by Counci lmember Robinson , motion passed unanimously by voice
vote.
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10540
12 August 2024
RESOLUTION NO. 5145-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves Mayor Sherry Sullivan to execute a contract for
(RFQ PS24-03 l) with Dewberry Engineering, Inc. to perform On-Call Professional
Engineering Services for the Water/Wastewater Department projects for three (3) years, with
a not-to-exceed amount of $95,000.00 yearly, total contract amount not-to-exceed
$285,000.00 for three (3) years.
DULY ADOPTED THIS 12T 1/AY F AU UST, 2024
Corey Martin, Council President
Attest:
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution, a resolution That the City of Fairhope approves the award of
the Request for Quotes for Labor and Materials for the Storm Repair at 702 Cedar
Avenue, Fairhope, Alabama to Blade Construction for a not-to-exceed project cost of
$65 ,557.00. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
RESOLUTION NO. 5146-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , That the City of Fairhope approves the procurement of Labor and Materials for Storm
Repair at 702 Cedar Avenue, Fairhope, Alabama to Blade Construction for a not-to-exceed cost of
$65,557.00.
Corey Martin, Council President
Attest:
~~
City Clerk
10541
12 August 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 24-061) to Consolidated Pipe
& Supply Company, Inc. for 950 Feet 6" Steel Pipe for Gas Department with a bid
proposal not-to-exceed $21 ,166.00 . Seconded by Councilmember Conyers , motion
passed unanimously by voice vote.
RESOLUTION NO. 5147-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[ 1] That the City of Fairhope did request , receive, and open bids to procure services
for (Bid No. 24-061) for 950 Feet. 6" Steel Pipe for the Gas Department at 555 South
Section Street, City of Fairhope offices , Fairhope, Alabama.
(2] At the appointed time and place, bids were received and tabulated as follows:
Reese Marine & Manufacturing Corporation
Consolidated Pipe & Supply Company , Inc .
$40 ,517.50
$21 ,166 .00
(3] After evaluating the bids with required specifications , Consolidated Pipe &
Supply Company , Inc. is now awarded (Bid No . 24-061) for 950 Feet 6" Steel Pipe
for the Gas Department with a bid proposal not-to-exceed $21 ,166.00.
DULY ADOPTED THIS 12
Corey Martin, Council President
Attest:
~/I~
City Clerk
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10542
12 August 2024
Councilmember Burrell introduced in writing , and moved for the adoption of
the following resolution , a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS24-035) for
4' Gas Main Replacements at Four (4) Creek Locations to Volkert , Inc.; and hereb y
authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by
Council. Seconded by Councilmember Conyers , motion passed unanimously by vo ice
vo te.
RESOLUTION NO. 5148-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as fo11ows:
[1] That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Engineering Services for (RFQ PS24-035) for 4 Gas Main Replacements
at Four (4) Creek Locations to Volkert, Inc.; and hereby allows Mayor Sullivan to
negotiate the not-to-exceed fee to be approved b Council.
DULY ADOPTED THIS 12TH DAY OF AUGUST, 2024
Corey Martin, Council Pre sident
Attest:
City Clerk
Councilmember Burrell introduced in writing , and moved for the adoption of
the following re so lution , a resolution That Mayor Sullivan is authorized to execute an
agreement between the City of Fairhope and Southern Light, LLC for attachments of
fiber optic cables , amplifiers and associated equipment for the distribution of optical
communication signals. Seconded by Councilmember Conyers , motion passed
unanimously by vo ice vote.
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10543
12 August 2024
RESOLUTION NO. 5149-24
WHEREAS , Southern Light, LLC proposes to deliver fiber optic communication service to
customers in Fairhope, Alabama, and will need to erect and maintain aerial cables, wires and
associated appliances throughout the area to be served, and desires to attach certain cables,
wires and appliances to poles of the City of Fairhope; and ,
WHEREAS , the City of Fairhope is wi llin g to permit, to the extent that it may do so l awfully
and consistent with its mortgage or indenture, the attachment of said cables, wires and
appliances to it s poles if, in its judgment, such use will not interfere with its own service
requirements, including considerations of economy and safety, and if the City of Fairhope is
protected and indemnified against costs to it arising from such u se.
WHEREAS, Southern Light shall be governed by an agreement for attachments of fiber optic
cables, amplifiers and associated equipment for the distribution of optical communication
signals, and all city ordinances, rules , police power, and any state law.
NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, that Mayor Sullivan is authorized to execute an agreement between the City of
Fairhope and Southern Light, LLC for attachments of fiber optic cables, amplifiers and
associated equipment for the distribution of optical communication signals. Southern Light
sha ll pay to the City of Fairhope, for attachment s made to poles under this agreement, a rental
at the rate of $22.00 per pole per year. Said rental shall be payable annuall y, in advance , on
the first day of January of each year during which this agreement remains in effect. The first
payment of rental hereunder shall include such prorated amount as ma y be due for use of
poles from the date of the original installation to the end of the calendar year.
ADOPTED THIS DAY TIIE 12
Corey Martin , Council President
Attest:
~;£Le
City Clerk
Co uncilm ember Burrell introduced in writing, and moved for the adoption of
the follow ing resolution, a resolution that Mayor Sullivan is authorized to execute an
agreement between the City of Fairhope and Uni ti Fiber GulfCo LLC for attachments
of fiber op ti c cables, amplifiers and associated equipment for the distribution of
optical communication signals. Seconded by Councilmember Conyers , motion passed
unanimously by vo ice vo te.
10544
12 August 2024
RESOLUTION NO. 5150-24
WHEREAS, Uniti Fiber GulfCo LLC ("Uniti Gu lfCo") proposes to deliver fiber opt ic
communication service to customers in Fairhope, Alabama , and will need to erect and
maintain aerial cables , wires and associated appliances throughout the area to be served , and
desires to attach certain cab les , wires and appliances to poles of the City of Fairhope; and ,
WHEREAS, the City of Fairhope is wi llin g to permit, to the extent that it may do so l awfu ll y
and consistent with its mortgage or indenture , the attachment of said cables , wires and
app liances to its poles if, in its judgment, such use will not interfere with its own service
requirements, including considerations of economy and safety, and if the City of Fairhope is
protected and indemnified against costs to it arising from such use.
WHEREAS, Uniti GulfCo sha ll be governed by an agreement for attachments of fiber optic
cab les, amplifiers and associated equipment for the distribution of optical communication
signals , and all city ordinances, rules, police power, and any state law.
NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, that Mayor Sullivan is aut h orized to execute an agreement between the City of
Fairhope and Uniti Fiber GulfCo LLC for attachments of fiber optic cables , amp lifi ers and
associated equipment for the distribution of optical communication signals . Uniti GulfCo
sha ll pay to the City of Fairhope, for attachments made to poles under this agreement , a rental
at the rate of $22 .00 per pole per year. Said rental sha ll be payab le annually, in advance, on
the first day of January of each year during which this agreement remains in effect. The first
payment of rental hereunder sha ll include such prorated amount as may be due for use of
poles from the date of the original installation to the end of the ca lendar year.
ADOPTED THIS DAY THE 12
Corey Martin, Coun cil President
Attest :
/4&/I~
City Clerk
Co un cilmember Burrell introdu ced in wri tin g, and moved for the adop tion of
the fo ll owin g resolution, a r eso luti on That the Ci ty Counci l approves the sel ection by
Mayor Sherry Sulli van for Professional Engineering Services for (RFQ PS24-032)
Annual On-Call Consultin g Services Annual Co ntra ct for Fire Protection
Requirements to Gulf State Engi neering ; and hereby auth orizes Mayor Sullivan to
negotiate the not-to-exceed fee to be approved by Council. Seconded by
Counci lm ember Conyers, motion passed unanimou sly by voice vote.
10545
12 August 2024
RESOLUTION NO. 5151-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , That the City Council approves the selection by Mayor
Sherry Sullivan for Professional Engineering Services for (RFQ PS24-032) Annual On-
Call Consulting Services Annual Contract for Fire Protection Requirements to Gulf State
Engineering ; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to
be approved by Council.
DULY ADOPTED THIS 12
Corey Martin , Council President
Attest:
~~
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution , a resolution That the City Council hereby approves and
amends the Rules and Regulations for the "Fairhope Docks" specifically Addendum
A -Boat Lift Installation at Fairhope Docks . Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
RESOLUTION NO. 5152-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , that the City Counci l hereby ap roves and amends the Rules and
Regulations for the "Fairhope Docks " specificall :Ad endum A -Boat Lift Installation at
Fairhope Docks .
ADOPTED ON THIS 12TH 2024
Corey Martin, Council President
Attest:
/4'fsaA.Hs,C
City Cieri<
10546
12 August 2024
Councilmember Burrell introduced in writing , and moved for the adoption of
the following resolution , a resolution That the City Council approves the selection by
Mayor Sherry Sullivan for Professional Archjtect Services (RFQ PS24-036) for
Additions and Alterations to the Fairhope Stadium Press Box to Paul Carpenter Davis
Architecture, P.C.; and hereby authorizes Mayor Sullivan to negotiate the not-to-
exceed fee to be approved by Council. Seconded by Councilmember Conyers, motion
passed unanimously by voice vote .
RESOLUTION NO. 5153-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l] That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Architect Services for (RFQ PS24-036) for Additions and Alterations to
the Fairhope Stadium Press Box to Paul Carpenter Davis Architecture, P.C.: and
hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved
by Council.
Corey Martin , Council President
Attest:
~,4iµ./
City Clerk
Councilmember Boone introduced in writing , and moved for the adoption of
the following resolution, a resolution That the City Council hereby establishes there
will be no additional parades , races , runs or rides , except for the ones already
established and on the books for the City of Fairhope. No request may be made for
any additional parades , races , runs or rides to the Mayor and/or the City Council ; and
that the City Council hereby authorizes and approves the proposed parade permit fee
of $5 ,000.00 per parade beginning October 1, 2025. Seconded by Councilmember
Conyers , motion passed unanimously b y voice vote . Councilmember Burrell
commented that we can always adopt another resolution to allow these again .
10547
12 August 2024
RESOLUTION NO. 5154-24
BE IT HEREBY RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby establishes there will be no
additional parades , races, runs or ride s, except for the ones already established and on the
books for the City of Fairhope. No request may be made for any additional parades, races,
runs or rides to the Mayor and/or the City Council.
BE IT FURTHER RESOLVED, That the City ncil hereby authorizes and approve s the
proposed parade permit fee of $5,000.00 per p de beginning October 1, 2025 .
ADOPTED ON THIS 12T DAY OF J UGUST, 20-2_4 __ __
Corey Martin , Council President
Attest:
~s~
City Clerk
Councilmember Boone moved to grant the request of Erin Langley, Eastern
Shore Repertory Theatre, to approve the use Henry George Park from April 23, 2025
through May 5, 2025, for the "12th Annual Theater on the Bluff' to present "Grease"
for three public performances on the bluff on May 1, 2025 through May 3, 2025. In
addition, they request usage of the City's barricades and to have City employees assist
in the setup and removal of the barricades ; and permission to have vehicles in the
park for the setup of staging, lighting, etc.; and for food trucks to be available during
performances. The motion was seconded by Councilmember Conyers.
Councilmember Burrell questioned the allowance of food trucks in the City ; and
competing with our restaurants. Mayor Sullivan stated that food trucks were not
allowed but was a request this time. She said we have brick and mortar businesses
who pay to be in the City; and if we put them down by the pier that would be
competing with The Blind Tiger restaurant. The consensus of the City Council was to
strike out that request.
Councilmember Boone moved to amend the request of Erin Langley with the
Eastern Shore Repertory Theatre by striking out the following "for food trucks to be
available during performances ." Seconded by Councilmember Robinson , motion
passed unanimously by voice vote.
Councilmember Burrell moved to approve the request of Erin Langley with
the Eastern Shore Repertory Theatre as amended. Seconded by Councilmember
Robinson , motion passed unanimously by voice vote.
10548
12 August 2024
City Attorney Marcus McDowell read the Resolution Declaring an
Emergency regarding the catastrophic damage to pump at Well #4 requiring
immediate action to avoid further damage; and Council further recommends the
citizens of Fairhope immediately utilize Phase III Water Conservation measures to
offset the temporary loss of capacity caused by the catastrophic damage to the pump.
Councilmember Burrell introduced in writing, and moved for the adoption of
the above mentioned resolution read by City Attorney McDowell. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 5155-24
A RESOLUTION DECLARING AN EMERGENCY
WHEREAS, the City of Fairhope has sustained catastrophic damage to pump at Well #4 on
August 12 , 2024 resulting in temporary loss of approximately one million gallon capacity; and
WHEREAS, the City Council , due to the emergency mechanical issues requiring immediate
action to avoid further damage to our infrastructure is desirous on declaring the August 12 , 2024
catastrophic damage to pump at Well #4 as an "Emergency -Public Works Project" pursuant to
Code of Alabama 1975 , Section 39-2-2(e); so that immediate repairs may be contracted to avoid
additional damages to the infrastructure; and
WHEREAS, there is a need for the City to enter into various Public Works contracts to affect the
repair of this critical public infrastructure in order to provide adequate health , safety, and
convenience of the public without delay; and authorizes the Mayor to execute the necessary
contracts for immediate repairs with vendors.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY
OF FAIRHOPE, ALABAMA, WHILE IN REGULAR SESSION ON AUGUST 12, 2024, as
follows: the City Council of the City of Fairhope hereby officially declares the August 12, 2024
catastrophic failure /damage to pump at Well #4 as an Emergency -Public Works Project;
approves soliciting informal bids for immediate repairs to prevent further damage to our
infrastructure for materials and repairs; and authorizes the Mayor to execute emergency contracts
for general contracting, labor, and materials not-to-exceed $150,000.00; and Council further
recommends the citizens of Fairhope immediately uti • e Phase III Water Conservation measures
to offset the temporary loss of capacity caused by th catastr,ophic damage to the pump.
ADOPTED AND APPROVED TI-11S 1211-lj Y OF AUGUST, 2024
Corey Martin , Council President
Attes t
~Adi.~
~MMC'
City Clerk
10549
12 August 2024
The fo11owing individuals spoke during Public Participation for Non-Agenda
Items:
1) Jennifer Blackwood , 58 Brown Street, addressed the City Council regarding her
claim filed in July 2023. She said it will happen again and we need to protect the next
victim . She mentioned City Attorney McDowell sending e-mail to her attorney.
2) Andrea Winter, 558 Johnson Avenue, addressed the City Council regarding water
run-off from neighbors . She said her floors are buckling in her house near the
driveway. Ms. Winter commented that termites have been found. She mentioned trees
being cut on Bellangee and Mershon.
Councilmember Robinson moved to adjourn the meeting. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
There being no further busines to co e before the City Council, the meeting
was duly adjourned at 7:21 p.m.
Corey Martin, Council President