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Home My WebLink About07-22-2024 City Council Agenda CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, July 22, 2024 - 6:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Approve minutes of 8 July 2024 Regular City Council Meeting and minutes of 8 July 2024 Work Session 2. Report of the Mayor 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. Public Hearing – Ordinance to amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for various proposed amendments to the City of Fairhope’s Zoning Ordinance. 6. Final Adoption - An Ordinance to amend Ordinance No. 1599, Code of Ordinances to alter the Schedule of Fees for Construction and Building Permits. 7. Resolution - That the public improvements indicated herein for Planters Pointe Subdivision are hereby accepted for public maintenance subject to the bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Corte, Cave/Mitchell 1, LLC. 8. Resolution - That the public improvements indicated herein for Battles Trace Subdivision Phase 8 are hereby accepted for public maintenance subject to the Bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and The Teachers' Retirement System of Alabama. 9. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract amendment for (Bid No. 23-030) Consulting Services for FEMA Public Assistance Management Services - Government Services with Royal Engineers & Consultants, LLC to comply with FEMA contract regulations, including a not - to-exceed annual contract amount of $500,000.00. 10. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract amendment for (Bid No. 23-031) Consulting Services for FEMA Public Assistance Management Services - Utility's Damage Projects with Royal Engineers & Consultants, LLC to comply with FEMA contract regulations, including a not-to-exceed annual contract amount of $500,000.00. City Council Regular Meeting July 22, 2024 Page - 2 - 11. Resolution - That the City Council approves the selection by the Evaluation Team for Professional Architectural Services for (RFQ PS24-024) for the City of Fairhope 1st Responder Hurricane Safe Room Project to Adams Stewart Architects; and hereby authorizes Mayor Sherry Sullivan to negotiate the not -to- exceed fee to be approved by Council. 12. Resolution to award Bid No. 2023WWF-034 for the Working Waterfront and Greenspace Project to Rolin Construction, Inc. with a bid proposal not -to-exceed $9,988,379.46. The contract has been approved by the U. S. Department of Treasury, ADCNR, and City Attorney pursuant to Resolution No. 5045-24. 13. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract amendment with Thompson Engineering, Inc. for (RFQ PS001 -22) Request for Qualifications Professional Landscape Architectural Services - Planning, Design, and Construction Related Services (for the Flying Creek Nature Preserve Project, formerly known as the Triangle Property) to add Construction Materials Testing and Inspection for an additional not -to-exceed cost of $14,820.23. 14. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Christian Preus Landscape Architecture for Professional Landscape Architectural Services for (RFQ PS24-030) for the Preliminary Vision and Budget for Bancroft Corner with a not-to-exceed amount of $12,500.00; and authorizes the transfer of FY24 budget of $12,500.00 in 001360 -51410 to Professional Services 001360-50290. 15. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 24-024-2021-PWI-019) North Ingleside Drainage Repair/Improvement Project with a cost of $8,825.00 and to award Change Order No. 1 to Blade Construction, LLC. The new contract total will be $331,847.00. 16. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for On-Call Professional Engineering Services (RFQ PS24-031) for the Water/Wastewater Department Annual Contract to Dewberry Engineering, Inc.; and allows Mayor Sullivan to negotiate the not -to-exceed fee to be approved by Council. 17. Resolution - That the City of Fairhope approves the procurement of a Gorman Rupp T8A71S-B Self-Priming Pump for the Wastewater Treatment Plant from Jim House & Associates as sole source distributor. The cost is $29,765.00 plus freight. 18. Resolution - That the City of Fairhope approves the procurement of Scraper Blades, Parts and Installation Service for the Schreiber South Clarifier at the Wastewater Treatment Plant from Parkson as sole source and manufacturer. The cost will not-to-exceed $35,123.00. City Council Regular Meeting July 22, 2024 Page - 3 - 19. Resolution - That the City of Fairhope approves the procurement of Flygt Model SR4660 Anoxic Zone Submersible Mixer and a Flygt Model SR4640 Anaerobic Zone Mixer for the Wastewater Treatment Plant from Jim House & Associates as sole source. The cost is $56,889.00 plus freight. 20. Resolution - That the City of Fairhope approves the procurement of Six (6) Pad Mounted Transformers from Gresco for RESTORE funded Sewer Upgrades for a not-to-exceed cost of $100,500.00. The transformers are exempt from formal bidding per Code of Alabama 1975, Section 41-16-51(b)(7). The cost will be included in the 2025 Budget. 21. Resolution - To award (Bid No. 24-050) to Surview Field Services, Inc. for Natural Gas Distribution System Leak Detection Survey for a not -to-exceed annual contract of $85,000.00. 22. Resolution - That the City of Fairhope approves the procurement of installation of the National Fitness Campaign Fitness Court® System by Nationwide Fixture Installations as a sole source installer. The installation cost is not-to-exceed $25,000.00. 23. Resolution - That the City Council hereby approves and amends the Rules and Regulations for the “Fairhope Docks” specifically Addendum A - Boat Lift Installation at Fairhope Docks. 24. Resolution - That the City of Fairhope approves the procurement of LED Christmas Lights that are on the Omnia Partners Cooperative Contract (Contract #202329-011) with Imperial Dade (in network with Network Distribution); and therefore, does not have to be let out to bid. The total purchase amount of $114,600.00. 25. Resolution - That the City of Fairhope approves the three year lease of the iX-7 Series Mail Machine on the Alabama Statewide Contract (Contract #MA230000003751) with Quadient, Inc., that therefore, does not have to be let out for bid; and to authorize Mayor Sherry Sullivan to sign the lease agreement. The total amount is $22,088.88 for three (3) years. 26. Public Participation – (3 minutes maximum) 27. Executive Session - To discuss the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the governmental body pursues a proposed course of action. 28. Adjourn Next City Council Regular Meeting - Monday, August 12, 2024, 6:00 p.m. - City Council Chambers