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Home My WebLink About08-12-2024 City Council Agenda CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, August 12, 2024 - 6:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Approve minutes of 22 July 2024 Regular City Council Meeting and minutes of 22 July 2024 Work Session 2. Report of the Mayor 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. Public Hearing – Ordinance – Amend Zoning Ordinance No. 1253 - Request of the Applicant, David Martin, on behalf of the Owner, Kathryn Mull, to rezone property from R-2, Medium Density Single-Family Residential District to B-3b, Tourist Resort Commercial Service District. The property is approximately 0.42 acres and is located at 53 N. Church Street. PPIN #: 15034. 6. Public Hearing – Ordinance – Amend Zoning Ordinance No. 1253 - Request of the Applicant, Sawgrass Consulting, on behalf of the Owner, Rockwell LLC, to rezone property from R-1, Low Density Single-Family Residential District to B-2, General Business District, to be known as Rockwell Place. The property is approximately 15 acres and is located east of Highway 181, 1/3 mile north of the Intersection of Highway 104 and Highway 181. PPINS #: 625447, 625448, 625449. 7. Final Adoption – Ordinance to amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for various proposed amendments to the City of Fairhope’s Zoning Ordinance; specifically the Medical Overlay District. 8. Ordinance – An Ordinance granting a Non-Exclusive Franchise to Southern Light, LLC, for the purpose of Construction and Maintaining a Fiber-Optic Transmission Line within Certain Public Rights-Of-Way within the City of Fairhope, Alabama in accordance with the terms and conditions pursuant to Franchise stated in Ordinance. 9. Ordinance – An Ordinance granting a Non-Exclusive Franchise to Uniti Fiber GulfCo LLC, for the purpose of Construction and Maintaining a Fiber-Optic Transmission Line within Certain Public Rights-Of-Way within the City of Fairhope, Alabama in accordance with the terms and conditions pursuant to Franchise stated in Ordinance. 10. Ordinance - An Ordinance to amend Ordinance No. 1513; and to repeal Ordinance No. 1730: Article III. Board of Advisors; Section 1 of the Fairhope Recreation Board's By-Laws; changing the Planning Jurisdiction to Police Jurisdiction. City Council Regular Meeting August 12, 2024 Page - 2 - 11. Resolution - That the City Council authorizes Mayor Sherry Sullivan to execute the Agreement for the Cooperative Maintenance of Public Right of Way with Corte, Cave/Mitchell 1, LLC. 12. Resolution - That the public improvements indicated herein for Planters Pointe Subdivision are hereby accepted for public maintenance subject to the bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Corte, Cave/Mitchell 1, LLC. 13. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS24-033) for the Review of Traffic Movements and Intersection Geometry at the Intersection of Fairhope Avenue and Ingleside Street to Neel-Schaffer, Inc.; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 14. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS24-025) for a Feasibility Study for a new 116-Acre Park to Gonzalez-Strength & Associates, Inc.; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 15. Resolution - To award (Bid No. 24-053-2024-PWI-010) to J. Payne Organization, LLC for John Martin Nature Center with a bid proposal not-to-exceed $852,500.00. 16. Resolution - To award (Bid No. 24-056) to Chris Francis Tree Care, LLC. for Citywide Tree Maintenance Annual Contract - Public Works Department for an annual contract not-to-exceed $96,000.00, total contract amount not-to-exceed $288,000.00 for three (3) years. 17. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan to execute the ADEM Resolution for “Designating Official Representative” and to execute all documents related to the Clean Water State Revolving Fund Project on behalf of the City. 18. Resolution - That the City Council authorizes Mayor Sherry Sullivan to execute a contract for (RFQ PS24-031) with Dewberry Engineering, Inc. to perform On-Call Professional Engineering Services for the Water/Wastewater Department projects for three (3) years, with a not-to-exceed contract amount of $95,000.00 yearly, total contract amount not-to-exceed $285,000.00 for three (3) years. 19. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Storm Repair at 702 Cedar Avenue, Fairhope, Alabama to Blade Construction for a not-to-exceed project cost of $65,557.00. City Council Regular Meeting August 12, 2024 Page - 3 - 20. Resolution - To award (Bid No. 24-061) to Consolidated Pipe & Supply Company, Inc. for 950 Feet 6" Steel Pipe for Gas Department with a bid proposal not-to- exceed $21,166.00. 21. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS24-035) for 4' Gas Main Replacements at Four (4) Creek Locations to Volkert, Inc.; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 22. Resolution - That Mayor Sullivan is authorized to execute an agreement between the City of Fairhope and Southern Light, LLC for attachments of fiber optic cables, amplifiers and associated equipment for the distribution of optical communication signals. 23. Resolution - That Mayor Sullivan is authorized to execute an agreement between the City of Fairhope and Uniti Fiber GulfCo LLC for attachments of fiber optic cables, amplifiers and associated equipment for the distribution of optical communication signals. 24. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS24-032) Annual On-Call Consulting Services Annual Contract for Fire Protection Requirements to Gulf State Engineering; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 25. Resolution - That the City Council hereby approves and amends the Rules and Regulations for the “Fairhope Docks” specifically Addendum A - Boat Lift Installation at Fairhope Docks. 26. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Architect Services (RFQ PS24-036) for Additions and Alterations to the Fairhope Stadium Press Box to Paul Carpenter Davis Architecture, P.C.; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 27. Resolution - That the City Council hereby establishes there will be no additional parades, races, runs or rides, except for the ones already established and on the books for the City of Fairhope. No request may be made for any additional parades, races, runs or rides to the Mayor and/or the City Council; and that the City Council hereby authorizes and approves the proposed parade permit fee of $5,000.00 per parade beginning October 1, 2025. City Council Regular Meeting August 12, 2024 Page - 4 - 28. Request - Erin Langley, Eastern Shore Repertory Theatre requests approval to use Henry George Park from April 23rd – May 5th 2025, for the "12th Annual Theater on the Bluff" to present "Grease" for three public performances on the bluff on May 1st - 3rd. In addition, they request usage of the City's barricades and to have City employees assist in the setup and removal of the barricades; and permission to have vehicles in the park for the setup of staging, lighting, etc. and for food trucks to be available during performances. 29. Public Participation – (3 minutes maximum) 30. Adjourn Next City Council Regular Meeting - Monday, August 26, 2024, 6:00 p.m. - City Council Chambers