HomeMy WebLinkAbout07-08-2024 City Council MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p .m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 8 July 2024.
10502
Present were Council President Corey Martin, Councilmembers: Jack Burrell,
Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City
Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Martin called the meeting to
order. The invocation was given by Reverend Amanda Dosher of St. James Episcopal
Church and the Pledge of Allegiance was recited. Councilmember Burrell moved to
approve minutes of the 24 June 2024, regular meeting; and minutes of the 24 June
2024, work session. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
IT Director Jeff Montgomery addressed the City Council regarding the new
electric vehicles; and said there was one out front for viewing. He suggested that the
City put expanded range vehicles in the fleet.
Councilmember Burrell commented it would be cheaper to rent a car to travel
to Huntsville instead of purchasing expanded range electric vehicles.
Councilmember Boone said that the "Fireworks Show" was wonderful and he
appreciated the staff's hard work making it great.
Council President Martin reiterated that the staff did a great job; and hoped
everyone had a safe Fourth of July with family and friends.
Councilmember Conyers introduced in writing an ordinance to amend
Ordinance No. 1599, Code of Ordinances to alter the Schedule of Fees for
Construction and Building Permits; and to strike out the paragraph on waivers. Due to
lack of a motion for immediate consideration, this ordinance will layover until the
July 22, 2024 City Council meeting.
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute an Intergovernmental Service Agreement between the Baldwin County
Commission and the City of Fairhope, Alabama for Parker Road Sidewalk Funding.
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
10503
8 July 2024
RESOLUTION NO. 5110-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute an
Intergovernmental Services Agreement between the Baldwin County Commission and the
City of Fairhope, Alabama for Parker Road Sidewalk Funding.
ADOPTED ON THIS 8TH DAY,
Corey Martin, Council President
Attest:
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City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract with Goodwyn Mills Cawood for Professional Engineering
Services for (RFQ PS24-020) a Gulf of Mexico Energy Security Act (GOMESA)
Grant Funded Capital Improvement Project -Magnolia Beach Restoration and
Stabilization Project within the existing City Park with a not-to-exceed amount of
$120,000.00. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
RESOLUTION NO. 5111-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAffiHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract with
Goodwyn Mills Cawood for Professional Engineering Services for (RFQ PS24-020) a Gulf of
Mexico Energy Security Act (GOMESA) Grant Funded Capital Improvement Project -
Magnolia Beach Restoration and Stabilization Project within the existing City Park with a
not-to-exceed amount of $120,000 .00. R~
DULY ADOPTED THIS~. DA_, OF JULY , 20243..--__
---~. ~
Corey Martin, Council President
Attest:
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City Cle
10504
8 July 2024
Councilmember Boone introduced in writing, and mo v ed for the adoption of
the following resolution, a resolution to reject all bids (Bid No . 24-052-2024-PWI-
025) for Big Mouth Gully Slope Stabilization Project and authorize the re-bid of the
project under Code of Alabama 1975 , Section 39-2-6(b). Seconded b y
Councilmember Conyers , motion passed unanimously by voice vote.
RESOLUTION NO. 5112-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows :
[I] That the City Council to reject all bids (Bid No. 24-052-2024-PWI-025) fo r
Big Mouth Gully Slope Stabilization Project and authorize the re-bid of the
project under Code of Alabama 1975 , Section 39-2-6(b ).
Corey Martin, Council President
Attest:
~£~ "A.I-fs,MMC
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 24-047-2024-PWI -006) to
Klarman & Day General Contractors, LLC for New Concession/Bathroom Facility at
Municipal Stadium with a bid proposal not-to-exceed $388 ,322 .80 . Seconded by
Councilmember Robinson , motion passed unanimously by voice vote.
RESOLUTION NO. 5113-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope did request , receive , and open bids to procure services
for (Bid No. 24-047-2024-PWI-006) for New Concessions/Bathroom Facility at
Municipal Stadium at 555 South Section Street, City of Fairhope offices , Fairhop e,
Alabama.
[2] At the appointed time and place, bids were received and tabulated as follows:
10505
8 July 2024
Please see attached Bid Tabulation
New Concessions/Bathroom Facility at Municipal Stadium
[3] After evaluating the bids with required specifications, Klarman & Day General
Contractors, LLC is now awarded (Bid No . 24-047-2024-PWI-006) for New
Concessions/Bathroom Facility at Municipal Stadium with a bid proposal not-to-
exceed $388,322.80.
DULY ADOPTED THIS 8T OF ill.LY 2024
Corey Martin, Council President
Attest:
~ .. ;AJ/~ 'A.t[anks: Ml\11C
City Clerk
City DI Fairhope Bid Tabulation
Bid No. 24-047 •2024-PWJ-006 Concession/ Bathroom at Municipal Stadium
Op?ncd June 18, 2024 at 10:00A.M .
Bid Documents II I Addendum
Vendor Sign.di Bid Bond 1111/111 (YIN) Nocartz.ed (YIN) (VIN)
RE .Johnson Genoull Conlr~or y V y
Klarman & Day V y y
--·
Tne Green Simmons co y y y
---
Eq:,irc Builders Group y y y
Thomas Consttucllon y y y
·--
Harris Contr•cbng y y y ---
·ccuecled Pm:11
RecommllOdaUon :
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E,in Wolfe, Pu,chaslng llnn~Qff
1. Lump Sum
Pricv
S409 ,346 .00
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$$30000,00
$360 ,793 00
S390.'133 .9i:f
$383 ,000 00
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2, Project 3. Electrical Contlng•nc;y for Mat■rtal ◄.a..Bld 6. Additive
Unforeset1n Totlll Ali.mauve Ono
Condit.lone Contingttncy
540,834 ,60 $30 .00000 $480,280.60 $23,76000 ->--
530.◄ 2◄ ao · 530,00000 $364 672 80~ $23,e.5000
$$3,000 00 530 ,000 00 S61J ,OOOOO S25 000,00 ----
S36,079.30 $30,000.00 5426,872 JO $22,188 .00 -
S39,043 40 $30,000.00 $459,477.39 $26,00000
$38 ,300 00 $30,000.00 $421 .300 00 526,00000 -----·· -I
----·---_ _J
10506
8 July 2024
Councilmember Bunell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Landscape Architectural Services for (RFQ
PS24-030) for the Preliminary Vision and Budget for Bancroft Comer to Christian
Preus Landscape Architecture; and hereby authorizes Mayor Sullivan to negotiate the
not-to-exceed fee to be approved by Council. Seconded by Councilmember Conyers ,
motion passed unanimously by voice vote.
RESOLUTION NO. 5114-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1] That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Landscape Architectural Services for (RFQ PS24-030) for the
Preliminary Vision and Budget for Bancroft Comer to Christian Preus Landscape
Architecture; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee
to be approved by Council.
DULY ADOPTED THIS 8T
Corey Martin, Council President
Attest:
~#-L
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City Council approves the selection
by Mayor Sherry Sullivan for (RFQ PS24-029) for Professional Engineering Services
for Preliminary Engineering Services associated with PFAS remediation in Well No. 4
to Krebs Engineering; and hereby authorizes Mayor Sullivan to execute a contract
with a not-to-exceed amount of $30,000.00. Seconded by Councilmember Conyers ,
motion passed unanimously by voice vote.
*
*
10507
8 July 2024
RESOLUTION NO. 5115-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , That the City Council approves the selection by Mayor Sherry Sullivan for (R FQ
PS24-029) for Professional Engineering Services for Preliminary Engineering Services associated
with PFAS contamination in Well No . 4 to Krebs Engineering ; and hereby authorizes Mayor
Sullivan to execute a contract with a not-to-exceed amount of $30,000 .00 .
Corey Martin, Council President
Attest:
L~~L
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution to award (Bid No . 24-049) for D'Olive Creek
Gas Main Replacement to Equix Energy Services, LLC. with a total bid proposal not-
to-exceed $304,812.00. Seconded by Councilmember Burrell , motion passed
unanimously by voice vote.
RESOLUTION NO. 5116-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No .
24-049) for D'Olive Creek Gas Main Replacement at 555 South Section Street, City of Fairhope
offices, Fairhope, Alabama.
[2] At the appointed time and place , bids were received and tabulated as follows:
Equix Energy Services , LLC $304 ,812.00
[3] After evaluating the bids with required specifications, Equix Energy Services, LLC is now
awarded (Bid No. 24-049) for D'Olive Creek Gas Main Replacement with a bid proposal not-to-
exceed $304,812.00.
DULY ADOPTED THIS
Corey Martin, Council President
Attest:
10508
8 July 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council authorizes Mayor Sherry
Sullivan to execute a contract for (RFQ PS24-027) with Stewart Engineering, Inc. to
perfonn On-Call Professional Engineering Services for the Electric Department
projects for three (3) years , with a not-to-exceed contract amount of $75 ,000.00
yearly, total contract amount not-to-exceed $225,000 .00 for three (3) years . Seconded
by Councilmember Boone, motion passed unanimously by voice vote .
RESOLUTION NO. 5117-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1] That Mayor Sherry Sullivan is hereby authorized to execute a contract with
Stewart Engineering, Inc. for (RFQ PS24-027) On-Call Professional Engineering
Services for the Electric Department projects for three (3) agreements; with a not-to-
exceed amount of $75 ,000 .00 per year, for a total contract amount of $225 ,000.00 .
DULY ADOPTED T
Corey Martin, Council President
Attest :
~{~
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City Council approves the
submission of a grant application to the ALDOT's (Section 5310) grant in the amount
of $160 ,000.00 . The funds will be used to purchase a van/bus to replace the current
10-year-old vehicle that serves the seniors of Fairhope by providing transportation
services. This is an 80 /20 match with ALDOT funding $128 ,000.00 and the City
providing a 20% match. The total cost of the van/bus is approximately $160,000 .00.
Seconded by Councilmember Conyers , motion passed unanimously by voice vote.
10509
8 July 2024
RESOLUTION NO. 5118-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves the s ubmission of a grant application to the
ALDOT's (Section 5310) grant in the amount of $160 ,000 .00 . The funds will be used to
purchase a van/bus to replace the cuJTent I 0-ye a r-old vehicle that serves the seniors of
Fairhope by providing transpo11ation services . This is an 80 /20 match with ALDOT funding
$128 ,000.00 and the City providing a 20% match . The total cost of the va n/bus is
approximately $160 ,000 .00.
Corey Martin, Council President
Attest:
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby accepts the
$20,000.00 gift to the City of Fairhope from the Fairhope Arts & Crafts Festival
Foundation for Arts Alley to stain the Parking Garage and allow them to put their
logo on it. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
RESOLUTION NO. 5119-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council hereby accepts the $20,000.00 gift to the City of
Fairhope from the Fairhope Arts & Crafts Festival Foundation for Arts Alley to stain the
Parking Garage and allow them to put their logo on it.
Adopted on this 8th day
Corey Martin , Council President
Attest:
10510
8 July 2024
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that City Council hereby authorizes Mayor
Sherry Sullivan to enter into a rental agreement with Mobile County Aquatic League
for use of the City's municipal pool facility for the ir Swim meet scheduled on July 27,
024 and July 28, 2024 . The pool rental fee shall be $2,000.00 ($1,000.00 per day)
plus cost of Lifeguards in the amount of $3,000.00 (1 ,500.00 per day) for two days.
Mobile County Aquatic League shall name the City as an additional insured on its
policy and shall execute a hold harmless /indemnity agreement with the City.
Seconded by Councilmember Burrell , motion passed unanimously by voice vote.
RESOLUTION NO. 5120-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , That City Council hereby authorizes Mayor Sherry
Sullivan to enter into a rental agreement with Mobile County Aquatic League for use
of the City's municipal pool facility for their Swim meet scheduled on July 27 , 024
and July 28 , 2024. The pool rental fee shall be $2 ,000 .00 ($1 ,000 .00 per day) plus
cost of Lifeguards in the amount of $3,000.00 (1 ,500.00 per day) for two days.
Mobile County Aquatic League shall name the City as an additional insured on its
policy and shall execute a hold harmless/indemnity agreement with the City
Corey Martin, Council President
Attest:
Councilmember Burrell moved to approve the recommendation of the
Recreation Board requesting the City Council approve the Recreation Board Five-
Year Plan (2024 -2029). Seconded by Councilmember Robinson , motion passed
unanimously by voice vote.
Councilmember Robinson moved to approve the recommendation of th e
Recreation Board requesting the City Council to purchase the Recreation Property in
Barnwell in the next budget year. Se conded by Councilmember Conyers , motion
passed unanimously by voice vote.
10511
8 July 2024
Councilmember Burrell moved to approve the recommendation of the Street
& Traffic Control Committee requesting the City Council to purchase two additional
traffic calming signs. Seconded by Councilmember Conyers , motion passed
unanimously by voice vote.
The following individuals spoke during Public Participation for Non-Agenda
Items:
1) Doug Greengard, 311 Wakefield, addressed the City Council regarding Public
Participation removal request by Council President Martin and the Prism Event at the
Civic Center. Mr. Greengard stated the law was broken pursuant to Article X.
2) Dev Wakeley, 8856 Lake View Drive, addressed the City Council regarding the
public transit bus and said it is a vital and wise use for public funds. He stated this is
a good deal with the 5310 funds; and suggested long-term plan would be to expand
public transportation.
3) Andrew Mullek, 20760 Lacy Road in Silverhill, addressed the City Council regarding
Prism United event at the park. He said that during the month of May many groups
prayed about this event; and on June 1, 2024 an EF-1 tornado hit that area. Mr.
Mullek also addressed the Drag Show held at the Civic Center; and called it a sexual
event. He said an ordinance to prevent these events was sent to the City Council.
4) Debbie Greengard , 311 Wakefield , addressed the City Council and read a press
release was read from the Coalition ; and also said Article X law is being broken .
5) Carol Wilson, 489 Bartlett Avenue , addressed the City Council regarding the
Alabama Public Library Service new policy. She said we need to make policies
governing books for minors . Ms . Wilson stated minors are under 18; and we should
put minor cards in our policies. She read a resolution from the Coalition.
6) Charles Wilson, 489 Bartlett Avenue, addressed the City Council and mentioned the
City Attorney asked who he was. He told City Attorney Marcus McDowell that he
was a Christian , minister, retired banker, member of 8 to 9 social conservative
Christian groups. He stated that the Fairhope Public Library Board has no written
policy as of today.
7) Edward Bals , 502 Calibre Street, addressed the City Council and said he retired here
13 years ago because it was a conservative State . Mr. Bals said he was in law
enforcement for 33 years: 3 years as a State Investigator and 30 years as a Drug
Enforcement Officer. Mr. Bals said once you open the door you are going to have
problems .
At the request of the City Attorney, Marcus E . McDowell , the City Council
will rise from the meeting to go into Executive Session based on Alabama Code § 36-
25A-7( a)(3) to discuss pending and potential litigation; and § 36-25A-7(a)(6) to
discuss the consideration the City is willing to offer or accept when considering the
purchase, sale, exchange, lease, or market value of real property. The discussions
could have a detrimental effect upon the competitive position of the City in the
negotiations if the matter was discussed in public.
10512
8 July 2024
The approximate time to be in Executive Session is 45 minutes . Councilmember
Burrell moved to go into Executive Session . Seconded by Councilmember Boone,
motion passed unanimously by v oice vote.
Exited the dais at 6:55 p.m. Returned at 7:46 p.m.
Councilmember Robinson moved to adjourn the meeting. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
There being no further business to come before the City Council , the meeting
was duly adjourned at 7:46 p .m .
Corey Martin , Council President
~iii~ ~s,MC
City Clerk