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Home My WebLink About05-28-2024 City Council MinutesSTATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Tuesday, 28 May 2024. 10455 Present were Council President Pro Tempore Jack Burrell, Councilmembers: Jay Robinson, and Kevin Boone; and Mayor Sherry Sullivan, City Attorney Chris Williams, and Assistant City Clerk Jenny Opal Wilson. Council President Corey Martin was absent; and Councilmember Jimmy Conyers; and City Attorney Marcus E.McDowell; and City Clerk Lisa A. Hanks. There being a quorum present, Council President Pro Tempore Jack Burrell called the meeting to order at 4:43 p.m. The invocation was given by Pastor Pat Davey of Eastern Shore Presbyterian Church and the Pledge of Allegiance was recited. Council President Pro Tempore Burrell thank Pastor Pat Davey. Council President Pro Te mpore Jack Burrell asked Council for motion to amend agenda and bring Item No. 23 Executive after Item No. 2 Report of the Mayor and before Item No. 3 Public Participation -Agenda Items. Councilmember Jay Robinson moved to amend the agenda, seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. Council President Pro Tempore Jack Burrell address Item No. 1 and asked for motion to approve the minutes of the 13 May 2024 Regular Meeting; and minutes of the 13 May 2024 Work Session. Councilmember Jay Robinson moved to approve the minutes. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. Council President Pro Te mpore Jack Burrell addressed Item No. 2 Report of the Mayor. Mayor Sullivan had no report. Council President Pro Te mpore Jack Burrell addressed Item No. 23 Executive Session that he received a letter at the request of City Attorney Chris Williams for the City Council to rise from the meeting to go into Executive Session to discuss the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the governmental body pursues a proposed course of action. The approximate time to be in Executive Session is one (1) hour. Councilmember Jay Robinson moved to go into Executive Session. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. Exited the dais at 4:47 p.m. Returned at 5:52 p.m. 10456 28 May 2024 Council President Pro Tempore Jack Burrell acknowledged he would move forward with items to accommodate Item No. 5 Public Hearing scheduled at 6:00 p.m. Council President Pro Tempore Jack Burrell addressed Item No. 4 Council Comments. Councilmember Jay Robinson discussed we hosted two (2) All Star Tournaments in Fairhope this past weekend for six (6) year olds and ten (10) year olds. I heard tournaments went well and fields look great. Kudos to Pat White and your group. I hope we can host more tournaments in the future. Councilmember Kevin Boone discussed the Employee Luncheon at the Bay catered by Bill-E's for appreciation to our employees and the work they do for our fine ci ty. Council President Pro Tempore Burrell commented Bill-E's did a great job. Council President Pro Tempore Burrell asked Mayor Sherry Sullivan to give a report on Memorial Day events. Mayor Sullivan discussed the American Legion hosted a Memorial Day program, Baldwin Pops performed a concert on the bluff, and the Elks Lodge hosted an event. We appreciate all of the Community Organizations hosting events in remembrance of Memorial Day in honor of our servicemembers that have made that sacrifice and their families. Council President Pro Tempore Burrell thanked Mayor Sullivan. Council President Pro Tempore Jack Burrell addressed Item No. 6. Councilmember Jay Robinson moved for final adoption of an Ordinance amending Ordinance No. 1504 and Ordinance No. 1632 Authorizing and Granting the Second Addendum to DirecTV, LLC to Video Services Agreement. (Introduced at the City Council Meeting on May 13, 2024.) Seconded by Councilmember Kevin Boone, motion for final adoption passed by the following voice votes: AYE -Burrell, Robinson, Boone. NAY -None. Council President Pro Tempore Jack Burrell addressed Item No. 7. Council President Pro Tempore Burrell asked for motion to table the Final Adoption of an Ordinance repealing Ordinance No. 1510 adopted April 14, 2014; and adopting a New Personnel Handbook for the City of Fairhope. (Introduced at the City Council Meeting on May 13, 2024.) Mayor Sherry Sullivan request to table ordinance as she is working with staff to finalize the comments before next meeting or later if required. Councilmember Kevin Boone moved to table the final adoption of ordinance. Seconded by Councilmember Jay Robinson. Motion passed unanimously by voice vote. Council President Pro Tempore Jack Burrell addressed Item No. 8. Councilmember Jay Robinson introduced in writing an Ordinance to approve the annexation of territory within the city limits of the City of Fairhope, Alabama, various rights-of way within Montrose, from the Baldwin County Commission. Hunter Simmons, Planning and Zoning Manager gave brief on Ordinance and answered questions if needed. Council President Pro Tempore Burrell addressed due to lack of a motion for immediate 10458 28 May 2024 RESOLUTION NO. 5072-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council authorizes acceptance of the USDOT Safe Streets for All (SS4A) grant for $140,000.00; and authorizes Mayor Sherry Sullivan to sign all documents. The goal of this project is to develop a Comprehensive Safety Action Plan within the City limits to prevent roadway fatalities and serious injuries for all users. The City's match is $60,000.00. Adopted on this 28th day of May, 2024 Attest: erk Council President Pro Tempore Jack Burrell addressed Item No. 11. Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to rescind Resolution No. 5020-24 awar ding Bid No. 24-023 Citywide Tree Maintenance Annual Contract; and to authorize the rebid of this purchase under Code of Alabama 1975; Section 41-16-57(d). Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5073-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [I]That the City Council to rescind Resolution No. 5020-24 awarding Bid No. 24-023Citywide Tree Maintenance Annual Contract and authorize the re-bid of this purchaseunder Code of Alabama 1975, Section 41-16-57(d). 10459 28 May 2024 ADOPTED ON THIS 28TH DAY OF MAY 2024 Attest: Council President Pro Tempore Jack Burrell addressed Item No. 12. Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 24-045-2024-PWI-009) for Resurfacing of Section Street from Fels Avenue to Bayou Drive to Asphalt Services, Inc. with a total bid proposal not-to-exceed $552,287.47. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5074-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [l]That the City of Fairhope did request, receive, and open bids to procure servicesfor (Bid No. 24-045-2024-PWI-009) for Resurfacing of Section Street from FelsAvenue to Bayou Drive for the Public Works Department at 555 South Section Street,City of Fairhope offices, Fairhope, Alabama.[2]At the appointed time and place, bids were received and tabulated as follows:Please see attached Bid Tabulation (Bid No. 24-045-2024-PWI-009) Resurfacing of Section Street from Fels Avenue to Bayou Drive [3]After evaluating the bids with required specifications, Asphalt Services, Inc. isnow awarded (Bid No. 24-045-2024-PWI-009) for Resurfacing of Section Street fromFels Avenue to Bayou Drive for the Public Works Department with a bid proposalnot-to-exceed $552,287.47. 10460 28 May 2024 DULY ADOPTED THIS 28TH DAY OF MAY 2024 Attest: DTYOf,_IICJOIJTaljll __ ,_l'llJ_,.lOM_,_ ... , ............................... _. ........... ...... __, .... 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I ........ ..... , ...... ..... -·.. ........ --· JI,, .... ...... ---·.. ... lfDIMMKM__,. _..,,, ------.. .... --·"' ....... ... ..... --�.,, ...... a-, ... -..... ...... ... ......... ... . --I�--------.. ... ...... ,... . ., .. u, • .. ... -•A"' ..... ' . .. ..... ..... ...... ........ ·-·-.. . .... . .... Uil-I ...... --·..... .... " ... -·, .... --·-.. ... -·LD S 117.a S .. . --·1.••· �-. . ...... --· ..... ml'l'MMIOM,_,,.MIClan ,, ___ ........ ...... Council President Pro Tempore Jack Burrell addressed Item No. 13. Councilmember Kevin Boone introduced in writing, and moved for the ado ption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 2 for (Bid No. 036-22) Pump Station and Force Main Maintenance -Phase II with a cost of $18,630.00; and to award Change Order No. 2 to A-Long Boring, Inc. The new contract total will be $4,883,310.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. 10461 28 May 2024 RESOLUTION NO. 5075-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 2 for (Bid No. 036-22) Pump Station and Force Main Maintenance -Phase II with a cost of $18,630.00; and to award Change Order No. 2 to A-Long Boring, Inc. The new contract total will be $4,883,310.00. ADOPTED ON THIS 28TH DAY OF MAY 2024 Attest: ' Jerk Council President Pro Tempore Jack Burrell addressed Item No. 14. Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection by Mayor Sherry Sullivan for Professional Consulting Services for (RFQ PS24-023) for Natural Gas Pipeline Distribution Compliance to PipeSuite, a Division of Payne Management, Inc.; and authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5076-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1]That the City Council approves the selection by Mayor Sherry Sullivan for Professional Consulting Services for (RFQ PS24-023) for Natural Gas Pipeline Distribution Compliance to PipeSuite, a Division of Payne Management, Inc.; and authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 10462 28 May 2024 DULY ADOPTED THIS 28TH DAY OF MAY, 2024 Attest: ' Clerk Council President Pro Tempore Jack Burrell addressed Item No. 15. Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to approve the procurement of roof replacement for the Football Fieldhouse at Municipal Stadium from Roof Doctors for a not-to exceed cost of $36,750.00; and to approve the transfer of budget funds in Capital Improvements for the project. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5077-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1]That the City of Fairhope approves the procurement of roof replacement for the Football Fieldhouse at Municipal Stadium from Roof Doctors for a not-to-exceed cost of $36,750.00; and to approve the transfer of budget funds in Capital Improvements for the project. ADOPTED ON THIS 28TH DAY OF MAY 2024 28 May 2024 Attest: 1. Roof Doctors C erk Vendor Name 2. A5F ContractinlUC 3.F&H General Contracting U.C QU01IS $ J6,750.cl0 $ 40,900.00 $ Sl,90000 10463 Vendor Quote Council President Pro Tempore Jack Burrell addressed Item No. 16. Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Global Solutions & Data Services, LLC for Go-Between Support for the City of Fairhope and Tyler Technologies and other supporting applications for (RFQ PS24-022) with a not-to-exceed amount of $40,000.00; and Treasury to transfer up to $40,000.00 from IT Salaries FY24 Budget to IT Professional Services to cover cost of support. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5078-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1]That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Global Solutions & Data Services, LLC for Go-Between Support for the City of Fairhope and Tyler Technologies and other supporting applications for (RFQ PS24- 022)with a not-to-exceed amount of $40,000.00; and Treasury to transfer up to $40,000.00 from IT Salaries FY24 Budget to IT Professional Services to cover cost of support. DULY ADOPTED THIS 28TH DAY OF MAY, 2024 10464 28 May 2024 Attest: Council President Pro Tempore Jack Burrell addressed Item No. 17. Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement and installation of shelving units for the Library Second Floor Renovation that are on the TIPS Cooperative Contract (Contract #230301) with Aurora c/o lnnerspaice Architectural Interiors; and therefore, does not have to be let out to bid. Council President Pro Tempore Burrell explained this is a library expense funded by the Library for Council approval. The total purchase amount of $80,893.52, plus additional freight as needed. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5079-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [I]That the City of Fairhope approves the procurement and installation of shelving units for the Library Second Floor Renovation that are on the TIPS Cooperative Contract (Contract #230301) with Aurora c/o Innerspaice Architectural Interiors; and therefore, does not have to be let out to bid. The total purchase amqunt of $80,893.52, plus additional freight as needed. ADOPTED ON THIS 28TH DAY OF MAY 2024 Attest: 28 May 2024 FRf"ENDS OF THK FA.IRHOPE f>Ulil..JC LIBRA.RY P.O. Box 833 F_,AL 38833-0833 OFFICERS R-Wl'ight --nt Bryant \Nhelan V1ce-Pr8aident NanDeneon T,weaun,r .Ja■rnlne Hodgee S.C..ta,y .O,,IIRD OI= O#ffl!CTOlll'S Urata Broytes bi COOper T.O. Gr__, Jaamtne Hodge• SkJpJones Michael N-ly Pat Ntat Mary Streu Jan Walker Tamara D-n Library Director Ex-officio member City of Falmope City Council Mayor Sheny Sullivan 10465 May 16, 2024 Ti-Friend• of the Fairhope Library organized and managed the Capital Campaign for the library's upstairs renovation. We have many supporters to thank for their generosity which allowed us to reach the financial goal we had -t. The Friends, with tha help of our treasurer, Nan Denson, set up and manage the Capital Campaign bank account. Board of Trust-a Chairperson, Anna Johnson, Is also a key signature on checks. It la our pleasure to donate $118,282.02 from the account to the city for the purcha-of library shelving and fumltura for Phase 1 of tha renovation . ��Chalrpe,..,.,, Falrnope Public Library Capital Campaign Pra.tdent, Friend• of -Fairhope Library Council President Pro Tempore Jack Burrell addressed Item No. 18. Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement and installation of shelving units for the Library Second Floor Renovation that are on the Alabama Statewide Contract (Contract #MA220000002763) with Affordable Interior Systems MA c/o Innerspaice Architectural Interiors; and therefore does, not have to be let out to bid. The total purchase amount of $38,388.50, plus additional freight as needed. Council President Pro Tempore Burrell explained this is a library expense funded by the Library for Council approval. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5080-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope approves the procurement and installation of shelving units for the Library Second Floor Renovation that are on the Alabama Statewide Contract (Contract #MA220000002763) with Affordable Interior Systems MA c/o Innerspaice Architectural Interiors; and therefore, does not have to be let out to bid. The total purchase amount of $38,388.50, plus additional freight as needed. 10467 28 May 2024 Council President Pro Tempore Jack Burrell addressed Item No. 19. Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that certain items are declared surplus and the Mayor and the City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope by one of the three methods listed on the resolution. Council President Pro Tempore Burrell explained this is Library surplus for Council approval. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5081-24 WHEREAS, the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or municipal purposes; and WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: [SEE ATTACHED LIST OF EQUIPMENT] SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section I, above, by one of the following methods: a.Receiving bids for such property ("via GovDeals"). All such property shall be sold to the highest bidder, provided, however, that the City Council shall grant the authority to the Mayor to reject all bids when, in her opinion, she deems the bids to be less than adequate consideration for the personal property. b.Sold for scrap or recycle at the highest offered value. c.Disposal via landfill. ADOPTED AND APPROVED THIS 28TH DAY OF MAY, 2024 10468 28 May 2024 Attest: Tillt llo<ttpdon -·c-, --Nam SlloMoc/-Cases tS-. 1_,_ ll4 9.5 .. -Ubmv SiloRNlldas 2� c...-1-2, ..... " u 7t Sood 11,r..-, [ .... --... thol,q--lbll'f 3Shnq I att, 1 sldfd. SIMMS :w ll ,. UIN-Ubr..-, • SIio .... 1_,_,.,.,... 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