HomeMy WebLinkAbout06-10-2024 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, June 10, 2024 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of 28 May 2024 Regular City Council Meeting and minutes of
28 May 2024 Work Session
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Final Adoption - An Ordinance repealing Ordinance No. 1510 adopted April 14,
2014; and adopting a New Personnel Handbook for the City of Fairhope.
(Introduced at the City Council Meeting on May 13, 2024.)
6. Final Adoption - An Ordinance to approve the Annexation of Territory within the
City Limits of the City of Fairhope, Alabama, various Rights-of-Way within
Montrose, from the Baldwin County Commission.(Introduced at the City Council
Meeting on May 13, 2024.)
7. Ordinance - Annexation - Jason Tickle, property located on the East Side of
Section Street, Approximately 875 feet South of Twin Beech Road, Fairhope,
Alabama. Tax Parcel 05-46-09-29-0-000-047.000 (PIN Number 18518);
containing 17.75 Acres, more or less.
8. Ordinance - An Ordinance to Repeal Ordinance No. 1551, as amended by
Ordinance No. 1622 and 1743, and Codified as Chapter 2, Article III, Division 8
of the Fairhope Code of Ordinances; and Dissolve the City of Fairhope Historic
Preservation Committee.
9. Resolution - That the City Council authorizes acceptance of a FEMA Hazard
Mitigation Grant Program (HMGP) Grant for the City of Fairhope 1st
Responders Safe Room Project (Grant #4563-0002) in the amount of
$2,433,687.05; and authorizes Mayor Sherry Sullivan to sign all necessary
documents. The City's share of this project is $270,409.67 (10%). In addition,
Grant Management costs in the amount of $135,204.84 will be set aside through
FEMA to contract with a FEMA knowledgeable grant management firm.
10. Resolution - That the City Council authorizes acceptance of an FAA Airport
Infrastructure Grant (AIG) in the amount of $82,500.00 and an ALDOT grant of
$4,588.00; and authorizes Mayor Sherry Sullivan to sign all necessary
documents. The grants will pay construction costs for the parking lot at the new
terminal building at the H.L. "Sonny" Callahan Airport.
City Council Regular Meeting
June 10, 2024
Page - 2 -
11. Resolution - That the City Council authorizes the submission of a Pipeline and
Hazardous Materials Safety Administration (PHMSA) Grant to USDOT for the
FY2024 Natural Gas Distribution Infrastructure Safety and Modernization
(NGDISM) Grant Program for Gas Pipe Replacement. The grant amount is
approximately $15,000,000.00 million dollars and will cover the remaining four
phases of the pipe replacement.
12. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute
Change Order No. 1 for (RFQ PS24-003) Professional Engineering Services for
the D'Olive Creek Crossing Gas Main Leak Repair with a cost of $3,300.00; and
to award Change Order No. 1 to Sawgrass Consulting, LLC. The new contract
total will be $25,200.00.
13. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a
Contract with PipeSuite, a Division of Payne Management, Inc. for Professional
Consulting Services for Natural Gas Pipeline Distribution Compliance (RFQ
PS24-023) with a not-to-exceed amount of $53,160.00 annually.
14. Resolution - That the City of Fairhope approves the procurement of parts and
installation for the UV Signa System at the Wastewater Treatment Plant from
Trojan Technologies as the sole source and manufacturer. The cost is
$41,048.95, plus freight and handling charges. The equipment is exempt from
formal bidding per Code of Alabama 1975, Section 41-16-57(b)(1).
15. Resolution - That the City of Fairhope approves the procurement of a Third Eye
Camera and GPS Tracking System for Sanitation Trucks that are on the
Alabama Statewide Contract (Contract #MA230000003433) with Ingram
Equipment Company; and therefore, does not have to be let out to bid. The total
purchase amount not-to-exceed $63,946.68; and to approve the transfer of
budget funds from Sanitation - Maintenance (Veh & Equip) to Sanitation -
Purchases (Veh & Equip).
16. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute
Change Order No. 1 for (Bid No. 24-039-2024-PWI-019) Pecan Building
Warehouse Roof Replacement with a cost of $54,800.00; and to award Change
Order No. 1 to Roof Doctors of Alabama, Inc.; and authorize the Treasurer to
transfer $54,800.00 from the General Fund to the Water and Sewer Fund. The
new contract total will be $266,364.75.
17. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute
Change Order No. 1 for (Bid No. 24-020-2024-PWI-001) Pine Street One-Way
Conversion and Parking Project with a cost of $31,295.00; and to award Change
Order No. 1 to R.H. Deas Building Co.; and authorize the Treasurer to enter
FY24 Budget Transfer of $31,295.00 from ADA Compliance Project savings
(103-55887) to Pine St. Capital Improvements (103-55710). The new contract
total will be $282,693.00.
City Council Regular Meeting
June 10, 2024
Page - 3 -
18. Resolution - That the City Council approves the selection by the Evaluation
Team for Professional Engineering (Coastal) Services for (RFQ PS24-020) for a
Gulf of Mexico Energy Security Act (GOMESA) Grant Funded Capital
Improvement Project - Magnolia Beach Restoration and Stabilization Project
within the existing City Park to Goodwyn Mills Cawood; and authorize Mayor
Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council.
19. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a
contract for Extension No. 1 for (RFQ PS021-22) Consulting Urban Forester
Related to the GOMESA Grant No. G-CFNP21CF to Fulgham's Inc. for one (1)
year extension of the annual contract from January 20, 2024 to January 19,
2025 per the same terms and conditions of the original contract.
20. Resolution - Be it hereby Resolved that the Governing Body of the City of
Fairhope hereby accepts the Statutory Warranty Deed from BYC, LLC for
certain property that will serve as a Sewer Lift Station. The City Clerk is
authorized to record said Deed in the Probate Records of Baldwin County and
the Treasurer is directed to pay said monetary sum as indicated in the Deed.
The parcel is approximately .08 acres and a copy is attached hereto for
reference.
21. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a
Construction Easement for work to be done on the Planters Pointe Lift Station;
and authorize the Mayor to sign all necessary documents.
22. Resolution - That the City of Fairhope hereby authorizes Mayor Sherry Sullivan
to execute the proposal from Granicus as sole source for the annual fee of
$4,850.42.
23. Resolution - That the City of Fairhope approves the purchase of 144 cartons of
NARCAN® Nasal Spray from Emergent BioSolutions as the sole source for a
not-to-exceed cost of $4,752.00; and authorizes the use of funds from the
McKesson Alabama Settlement Agreement.
24. Public Participation – (3 minutes maximum)
25. Adjourn
Next City Council Regular Meeting - Monday, June 24, 2024, 6:00 p.m. - City Council Chamber