HomeMy WebLinkAbout05-28-2024 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Tuesday, May 28, 2024 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of 13 May 2024 Regular City Council Meeting and minutes of 13
May 2024 Work Session.
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Public Hearing - Application for Lounge Liquor License by Michael Manas, Ramp
Enterprises, Inc., d/b/a Cottage Hill Package by the Bay, 9869 State Highway 104
Suite B and C, Fairhope, AL 36532.
6. Final Adoption - An Ordinance amending Ordinance No. 1504 and Ordinance No.
1632 Authorizing and Granting the Second Addendum to DirecTV, LLC to Video
Services Agreement. (Introduced at the City Council Meeting on May 13, 2024.)
7. Final Adoption - An Ordinance repealing Ordinance No. 1510 adopted April 14,
2014; and adopting a New Personnel Handbook for the City of Fairhope.
(Introduced at the City Council Meeting on May 13, 2024.)
8. Ordinance - An Ordinance to approve the annexation of territory within the city
limits of the City of Fairhope, Alabama, various rights-of-way within Montrose, from
the Baldwin County Commission.
9. Site Plan Review and Approval - Request of the Applicant, Jade Consulting, LLC,
acting on behalf of the Owner, Two Hands Design & Development LLC, for Site
Plan Approval of Hill Top – Lot 29. The property is approximately 1.131 acres and
is zone PUD – Planned Unit Development. The property is located at 18655
Section Street. PPIN #: 389630. (Planning Commission unanimously recommends
approval of SR 24.01.)
10. Resolution - That the City Council authorizes acceptance of the USDOT Safe
Streets for All (SS4A) grant for $140,000.00; and authorizes Mayor Sherry Sullivan
to sign all necessary documents. The goal of this project is to develop a
Comprehensive Safety Action Plan within the City limits to prevent roadway
fatalities and serious injuries for all users. The City's match is $60,000.00.
11. Resolution - To rescind Resolution No. 5020-24 awarding Bid No. 24-023 Citywide
Tree Maintenance Annual Contract; and to authorize the re-bid of this purchase
under Code of Alabama 1975, Section 41-16-57(d).
City Council Regular Meeting
May 28, 2024
Page - 2 -
12. Resolution – To Award (Bid No. 24-045-2024-PWI-009) for Resurfacing of Section
Street From Fels Avenue to Bayou Drive to Asphalt Services, Inc. with a total bid
proposal not-to-exceed $552,287.47.
13. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change
Order No. 2 for (Bid No. 036-22) Pump Station and Force Main Maintenance -
Phase II with a cost of $18,630.00; and to award Change Order No. 2 to A-Long
Boring, Inc. The new contract total will be $4,883,310.00.
14. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan
for Professional Consulting Services for (RFQ PS24-023) for Natural Gas Pipeline
Distribution Compliance to PipeSuite, a Division of Payne Management, Inc.; and
authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by
Council.
15. Resolution - To approve the procurement of roof replacement for the Football
Fieldhouse at Municipal Stadium from Roof Doctors for a not-to-exceed cost of
$36,750.00; and to approve the transfer of budget funds in Capital Improvements
for the project.
16. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Global Solutions & Data Services, LLC for Go-Between Support for the City of
Fairhope and Tyler Technologies and other supporting applications for (RFQ PS24-
022) with a not-to-exceed amount of $40,000.00; and Treasury to transfer up to
$40,000.00 from IT Salaries FY24 Budget to IT Professional Services to cover cost
of support.
17. Resolution - That the City of Fairhope approves the procurement and installation
of shelving units for the Library Second Floor Renovation that are on the TIPS
Cooperative Contract (Contract #230301) with Aurora c/o Innerspaice Architectural
Interiors; and therefore, does not have to be let out to bid. The total purchase
amount of $80,893.52, plus additional freight as needed.
18. Resolution - That the City of Fairhope approves the procurement and installation
of shelving units for the Library Second Floor Renovation that are on the Alabama
Statewide Contract (Contract #MA220000002763) with Affordable Interior Systems
MA c/o Innerspaice Architectural Interiors; and therefore, does not have to be let
out to bid. The total purchase amount of $38,388.50, plus additional freight as
needed.
19. Resolution - That certain items are declared surplus and the Mayor and the City
Treasurer are hereby authorized and directed to dispose of personal property
owned by the City of Fairhope by one of the three methods listed on the resolution.
20. Resolution - That the City Council approves the City of Fairhope Capital Asset
Policy as submitted for adoption.
City Council Regular Meeting
May 28, 2024
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21. Application for Beer/Wine On/Off Premises License by Michelle Prouty Johns,
Corner Copia Gardens LLC, d/b/a Corner Copia Gardens, 13477 State Highway
181, Fairhope, AL 36532
22. Public Participation – (3 minutes maximum)
23. Executive Session - To discuss the legal ramifications of and legal options for
pending litigation, controversies not yet being litigated but imminently likely to be
litigated or imminently likely to be litigated if the governmental body pursues a
proposed course of action.
24. Adjourn
Next City Council Regular Meeting - Monday, June 10, 2024, 6:00 p.m. - City Council Chamber