HomeMy WebLinkAbout04-22-2024 City Council MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
)(
)(
The City Council , City of Fairhope, met in regular session at
6:00 p.m ., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 22 April 2024.
10417
Present were Council President Corey Martin, Councilmembers: Jack Burrell,
Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City
Attorney Marcus E. McDowell , and City Clerk Lisa A. Hanks .
There being a quorum present, Council President Martin called the meeting to
order. The invocation was given by Councilmember Kevin Boone and the Pledge of
Allegiance was recited. Councilmember Robinson moved to approve minutes of the 8
April 2024, regular meeting; and minutes of the 8 April 2024 , work session. Seconded
by Councilmember Conyers , motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council and read a Proclamation for
National Correctional Officer Week (May 5, 2024 through May 11, 2024). She
mentioned National Volunteer Week and the Volunteer of the Year who is Catherine
King. Mayor Sullivan announced the following events: Dedication of Arts Alley on
May 10 , 2024; April Walking Tours; Girls Night Out on May 9, 2024; and "Move
with the Mayor" on May 7, 2024.
The following individuals spoke during Public Participation for Agenda Items:
1) Fred Granade, 57 North Bayview Avenue, addressed the City Council regarding
Agenda Item No. 5: An Ordinance Establishing a Historic Preservation
Commission. He thanked the City Council and Mara Hunter for their work on the
ordinance. Mr. Granade requested that the City Council change to "not less than
7 members" and for those members to be "those who live in a Historic District or
own a Historic building ."
City Attorney Chris Williams commented he was okay with that wording but to make
sure the City Council established an odd number members for Commission.
2) Don De Gutz , 110 Blakeney, addressed the City Council regarding Agenda Item
No. 5: An Ordinance Establishing a Historic Preservation Commission. Mr. De
Gutz stated he was against the ordinance, questioned where the tax benefits come
from; and said he does not see a need for this ordinance.
3) Ferrell Anders , 256 North Bayview Avenue , addressed the City Council
regarding Agenda Item No. 5: An Ordinance Establishing a Historic Preservation
Commission . Mr. Anders commented he appreciated our concerns were heard ;
and said we opposed with being told what we can do with homes. He said do not
infringe on our rights .
Council President Martin said we do not want to infringe our your rights .
10418
22 April 2024
Councilmember Boone introduced Dick Scott with the Montrose Historic
Preservation Society. Mr. Scott read the following resolution concerning the historic
Henry Stuart structure "Tolstoy Park." Be is enacted this date April 2, 2024, by the
Officers and membership of the Montrose Historic Preservation Society that our
society supports a contemplated action to save and preserve this endangered historic
structure by carefully relocating it to the nearby "Flying Creek Nature Preserve" a
short distance away. This area is a wooded , attractive environment accessible to the
public.
Mr. Scott read the following from the Baldwin County Historical Society ("BCHS"):
"At our April 21 , 204 meeting, the Baldwin County Historical Society reviewed the
Resolution recently adopted by the Montrose Historic Preservation Society
concerning Tolstoy Park. The following action was taken: a motion was made by Tim
Russell , seconded by Alan Samry and unanimously approved by the BCHS as
following: "The Baldwin County Historical Society endorses and supports the
resolution adopted on April 2, 2024 by the Montrose Historic Preservation Society
concerning preservation of the historic Tolstoy Park." Mr. Scott stated that Savan
Wilson and a citizen group were going to raise money for the move. Mayor Sullivan
said she met with Savan Wilson and said the City would help collect the funds and
put them in a restricted account.
Councilmember Robinson introduced in writing an ordinance to Establish a
Historic Preservation Commission in the City of Fairhope with a revision in the
member section: "an odd number not less than seven." Due to lack of a motion for
immediate consideration, this ordinance will layover until the May 13 , 2024 City
Council meeting.
Councilmember Burrell introduced in wntmg an ordinance to annex Tom
Mitchell and Fairhope Single Tax Corporation property located at State Highway 181
Rockwell Place Lot 1, Common Area 1, Common Area 2, Rockwell Boulevard ROW
and Bushel Drive ROW, Fairhope, Alabama. PPIN# 348043 . Due to lack of a motion
for immediate consideration, this ordinance will layover until the May 13 , 2024 City
Council meeting .
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby consents to and
approves the acqui sition , improvement and financing of the facilities constituting a
part of the Project located in the City for Infirmary Health Systems, and the issuance
of the Bond s for the purposes set forth in this resolution and the refunding of such
Bonds from time to time pursuant to Title 11 , Chapter 62 of the Code of Alabama, as
amended. Seconded by Councilmember Conyers , motion passed unanimously by
voice vote.
22 April 2024
RESOLUTION NO. 5041-24
FOR APPROVAL OF INFIRMARY HEALTH SYSTEM PROJECTS
PURSUANT TO TITLE 11, CHAPTER 62 OF THE CODE OF ALABAMA
10419
WHEREAS, Infirmary Health System Special Care Facilities Financing Authority of Mobile, a
public corporation organized under the laws of the State of Alabama (the "Authority"), proposes to
issue its revenue bonds (the "Bonds") to provide financing for the benefit of Infirmary Health System,
Inc., an Alabama nonprofit corporation ("IHS"), and its affiliates, Mobile Infirmary Association, an
Alabama nonprofit corporation ("Mobile Infirmary"), and Gulf Health Hospitals, Inc., an Alabama
nonprofit corporation ("Gulf Health"). IHS, Mobile Infirmary and Gulf Health are the members of an
Obligated Group (the "Obligated Group") under a master trust indenture and will be obligated for the
payment of the Bonds. IHS and the other members of the Obligated Group own and operate health
care facilities in the City of Mobile, Mobile County and Baldwin County;
WHEREAS, the Bonds are being issued in one or more series , at one or more times, in an
aggregate principal amount of up to $350 million (the "Maximum Amount") as part of a plan to
finance or refinance certain health care facilities of the Obligated Group. All series of Bonds to be
issued under the plan of financing will be issued within three years after the issue date of the first issue.
Proceeds of the Bonds will be made available to IHS and the other members of the Obligated Group
and used to :
(I) refund all or a portion of certain outstanding indebtedness (the "Refunded Debt")
issued for the benefit of the Obligated Group, including without limitation the Authority's
Revenue Bonds (Infirmary Health System, Inc .), Series 2021B issued in the original principal
amount of $20,000,000 and its Revenue Bonds (Infirmary Health System , Inc.), Series 202 IC
issued in the original principal amount of $50,000,000 . The Refunded Debt financed, refinanced
or reimbursed costs of health care facilities operated by the Obligated Group at the locations listed
below ; and
(2) finance or reimburse IHS or other members of the Obligated Group for the costs of
certain capital improvements to the Obligated Group's health care facilities, which may include
hospital facilities, medical office buildings, outpatient clinics, building additions or renovations,
new or replacement equipment and other capital expenditures for the integrated health care
delivery system of IHS. The capital improvements to be financed or refinanced with proceeds of
the Bonds are referred to collectively herein as the "Project;"
WHEREAS, all or portions of the Project may be located at locations where IHS operates its
health care delivery system, including the Thomas Hospital campus, located at 750 Morphy Avenue,
Fairhope, Alabama ;
WHEREAS, the facilities that comprise the Project are or will be owned and operated by IHS,
MIA, Gulf Health, Infirmary Health Hospitals, Inc. and /or their subsidiaries and affiliates (each of
which is a member of the Obligated Group or an affiliate of IHS); and
WHEREAS, the Bonds will be special or limited obligations of the Authority payable solely
from payments by IHS pursuant to one or more loan agreements and corresponding notes, and
payments by the Obligated Group pursuant to one or more master indenture obligations. The Bonds
will not be general obligations of the Authority and will not in any way constitute a debt, liability or
obligation of the State of Alabama or any political subdivision of the State of Alabama, including
without limitation , the City of Fairhope, Alabama (the "City"). The Bonds will not be payable from
any tax revenues.
10420
22 April 2024
Now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAJRHOPE,
ALABAMA, that it hereby consents to and approves the acquisition , improvement and financing of the
facilities constituting a part of the Project located in the City , and the issuance of the Bonds for the
purposes set forth herein and the refunding of such Bonds from time to time . This consent and
approval is being given pursuant to , and solely for the purposes of, the provisions of Title 11, Chapter
62 of the Code of Alabama of 1975, as amended . This consent to and approval of the issuance of the
Bonds should not be construed as expressing any view whatsoever as to the financial feasibility of the
Project or the adequacy of any security provided for the Bonds . This certificate shall never be taken to
impose any liability of any kind whatsoever upon the City on undersigned , in either an individual or
official capacity.
APPROVED AND ADOPTED BY THE CITY COUNC L F THE
this 22nd day of April , 2024 .
Corey Martin, Council President
ATTEST:
~d/fl~
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes and
selects Corey Martin (Council President) to be the Voting Delegate during the annual
meeting of the Alabama League of Municipalities. Seconded by Councilmember
Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 5042-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City Council hereby authori nd selects Corey Martin (Council
President) to be the Voting Delegate during the ual eeting of the Alabama League of
Municipalities.
ADOPTED THIS 22ND DA
Corey Martin, Council President
Attest:
10421
22 April 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council authorizes acceptance of
the grant award from the RESTORE Council (Bucket 2 -Water Quality) for the City
of Fairhope's Stormwater Infrastructure Inventory project (Grant #B2WQ-FSWI) in
the amount of $487,500.00. The City's match is $162,500. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NUMBER 5043-24 ·
WHEREAS, Alabama Gulf Coast Recovery Council (hereinafter, "AGCRC"), acting by and through its
administrative agent , the Alabama Department of Conservation and Natural Resources (hereinafter,
"ADCNR"), submitted a grant application for the project entitled "City of Fairhope Stonn Water
Infrastructure Inventory" (hereinafter the "Project"); and
WHEREAS , the City of Fairhope was awarded the grant from Gulf Coast Ecosystem Restoration Council
(RESTORE) on March 12, 2024 for the City of Fairhope Storm Water Infrastructure Inventory .
NOW THEREFORE THIS SUBAWARD GRANT AGREEMENT, ("Agreement ") is made and entered
into by and between the State of Alabama Department of Conservation and Natural Resources and the City
of Fairhope (hereinafter "Subrecipient").
Pursuant to this Agreement , ADCNR and Subrecipient (collectively hereinafter "Parties") agree as follows:
1. PROJECT PURPOSE AND IDENTITY
2 . FEDERALAWARDJNFORMATION
3. PROJECT PHASES
4. ALLOCATION OF FUNDS
5. AGREEMENT FUNDING AMOUNT
This Agreement obligates the amount of Four-hundred eighty-seven thousand and five-hundred dollars
($487,500 .00) for eligible costs in this Project. ADCNR's funding commitment for the Project shall be
pursuant to the Federal Award and shall not exceed a total of Four-hundred eighty-seven thousand and five-
hundred dollars ($487 ,500.00). The City's match is $162 ,500.00.
NOW THEREFORE, BE IT RESOLVED BY THE City of Fairhope, IN REGULAR SESSION
ASSEMBLED , that the City of Fairhope authorizes acceptance of the grant award from ADCNR and
authorizes the Mayor to sign the Grant Agreement between the State of Alabama Department of
Conservation and Natural Resources and the City of Fairhope relating to "City of Fairhope Storm Water
Infrastructure Inventory" ACDNR Grant No. B2WQ-FSWI st re Act)-Bucket 2, in the amount ofFour-
hundred eight y-seven thousand and five-hundred dollars ( 48 ,500 .00) for all eligible project costs; and
other grant related documents on behalf of the City for Proj t.
DULY ADOPTED THIS 22ND
Corey Martin , Council President
ATTEST:
10422
22 April 2024
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution , a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a Contract with Thompson Engineering/Watermark Design for
Professional Engineering and Architectural Services for Master Planning Services for
the South Tract of the Flying Creek Nature Preserve -Off-Road Bicycling Facilities
and Amenities (RFQ PS24-015) with a not-to-exceed amount of $56,500 .00 .
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 5044-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[ 1] That Mayor Sherry Sullivan is hereby authorized to execute a Contract with
Thompson Engineering/Watermark Design for Professional Engineering and
Architectural Services for Master Planning Services for the South Tract of the Flying
Creek Nature Preserve -Off-Road Bicycling Facilities and Amenities (RFQ PS24-
015) with a not-to-exceed amount of $56 ,500 .0 .
Corey Martin , Council President
Attest:
~
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council's intent is to award a
contract to Rolin Construction, Inc. (Bid No . 2023WWF-034) for the Working
Waterfront and Greenspace Project with a bid proposal not-to-exceed $9 ,988 ,379.46
once approval from U . S. Department of Treasury is received, The contract will also
require review and approval by ADCNR, U . S. Treasury, and City Attorney prior to
execution . Seconded by Councilmember Boone, motion passed unanimously by voice
vote . Ma yor Sullivan commented that the seawall would be the first item on this
project.
22 April 2024
RESOLUTION NO. 5045-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows :
10423
[ l] That the City of Fairhope did request, receive, and open bids to procure services for
(Bid No . 2023WWF-034) for Working Waterfront and Greenspace Project at 555 South
Section Street at the City of Fairhope Offices, Fairhope , Alabama.
[2] At the appointed time and place, the bids were opened and tabulated. One (1) bid was
received by Rolin Construction, Inc . significantly over budget.
[3] City Council rejected the bid and authorized Mayor Sullivan to enter into contract
negotiations with Rolin Construction, Inc. after which the cost estimate was significantly
reduced , but still over the grant funding amount.
[ 4] City Council did request additional funding from Alabama Gulf Coast Recovery
Council (AGCRC) for the overrun and was approved with the next step being approval
from the U.S . Department of Treasury.
[5] That the City Council 's intent is to award a contract to Rolin Construction, Inc . (Bid
No . 2023WWF-034) for the Working Waterfront and Greenspace Project with a bid
proposal not-to-exceed $9 ,988 ,379.46 once approval from U.S . Department of Treasury
is received . The contract will also require review and approval by ADCNR, U.S.
Treasury, and City Attorney prior to execution .
DULY ADOPTED THIS 22ND A Y ~F A ..L'--... ~~,--
Corey Martin , Council President
Attest:
·~ City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
th e following resolution, a resolution that the City of Fairhope approves the
procurement of a 36-month contract for Mat Rental Service from Cintas Corporation;
and the rental service is av ailable through the OMNIA Partners Contract #222886
which has been nationally bid , and therefore , does not have to be let out for bid . The
total estimated cost for 36 months will be $22,968.00 . Seconded by Councilmember
Robinson , motion passed unanimously by voice vote.
10424
22 April 2024
RESOLUTION NO. 5046-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of a
36-month contract for Mat Rental Service from Cintas Corporation ; and the rental
service is available through the OMNIA Partners Contract #222886 which has been
nationally bid , and therefore, does not have to be let o for bid. The total estimated
cost for 36 months will be $22 ,968.00.
Corey Martin , Council President
Attest:
ci:&-d!tl ✓
City Clerk
Councilmember Conyers introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City Council hereby commits the City
to provide the additional Capital Appropriation of up to $2 ,000,000 .00; approves the
amended EDA Project Budget and the amended EDA Project Scope of Work ; and
authorizes the Mayor to execute all related documents concerning the amended EDA
Grant/Project (including amending the current A&E Professional Services Contract
with Thompson/Watermark). Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
RESOLUTION NO. 5047-24
WHEREAS , The City Council approved and authorized the submission of a United
States Economic Development Administration (EDA) grant application by the City of
Fairhope and the Baldwin County Community and Economic Development Foundation's
joint requesting an EDA investment of $2 ,500 ,000.00 for renovation of the existing Kl
Center Building (100 S. Church Street) to serve as a business resource hub for emerging
technology entrepreneurs and companies in the City of Fairhope ; and
WHEREAS , the United States Department of Commerce Economic Development
Administration (EDA) has approved the grant application by City of Fairhope and the
Baldwin County Community and Economic Development Foundation in the amount of
$2,500 ,000 .00 ; and
10425
22 April 2024
WHEREAS , that the City of Fairhope accepted the U.S . Department of Commerce
Economic Development Administration Grant Award , EDA Investment No . 04-79-07751 ,
in the amount of $2,500,000.00 ; and
WHEREAS , due to the length of time between grant application , award and entitlement,
the economics of capital construction has experienced heavy inflationary change ; and for
the City to use the $2,500,000.00 in USEDA funds towards this project , additional capital
dollars are required; and
WHEREAS , Project Staff is requesting additional Capital Appropriation of up to
$2,000,000.00 (any expenditures will be no earlier than FY2025) beyond the committed
$625,000 .00 City match and the $131,000.00 insurance settlement received for storm
damage to K-1 Building.
NOW, THEREFORE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF FAIRHOPE, ALABAMA , That the City Council hereby commits the City to
provide the additional Capital Appropriation of up to $2,000,000.00; approves the
amended EDA Project Budget and the amended EDA Project Scope of Work; and
authorizes the Mayor to execute all related documents concerning the amended EDA
Grant/Project (including amending the current A&E essional Services Contract with
Thompson/Watermark.
Corey Martin, Council President
ATTEST:
~~
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City Council authorizes acceptance of
the grant award from the RESTORE Council (Bucket 2 -Water Quality) for the City
of Fairhope SSO Mitigation Project (B2WQ-FSSO) for $820,099.94 with a City
match of $278,834.00. This is for the purchase of 22 generators to be located at key
wastewater lift stations to provide continuous public wastewater operations during
storm events , and therefore, reduce the number of Sanitary Sewer Overflows (SSO).
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
10426
22 April 2024
RESOLUTION NUMBER 5048-24
WHEREAS, Alabama Gulf Coast Reco very Council (hereinafter, "AGCRC"), acting by and
through its administrative agent, the Alabama Department of Conservation and Natural Resources
(hereinafter, "ADCN R"), submitted a grant application for the project entitled "City of Fairhope
SSO Mitigation Project" (hereinafter the "Projec t"); and
WHEREAS, the City of Fairhope was awarded the grant from Gulf Coast Ecosys tem Restoration
Cou ncil (RESTORE) on March 12 , 2024 for the City of Fairhope SSO Mitigation Project
(ADCNR Grant #B2WQ-FSSO).
NOW THEREFORE THIS SUBAWARD GRANT AGREEMENT , ("Agreement") is made
and entered into by and between the State of Alabama Department of Conservation and Natural
Resources and the City of Fairhope (hereinafter "Subrecipient").
Pursu ant to this Agreement, ADCNR and Subrecipient (collectively hereinafter "Parties") agree as
follow s:
J. PROJECT PURPOSE AND IDENTITY
2. FEDERAL AWARD INFORMATION
3. PROJECT PHASES
4. ALLOCATION OF FUNDS
5. AGREEMENT FUNDING AMOUNT
Thi s Agreement obligates the amount of Eight hundred twent y thousand , ninety-nine dollars and
ninety-four cent s ($820,099.94) for eligible costs in thi s Project. ADCNR 's funding commitment
for the Project shall be pursuant to the Federal Award and sha ll not exceed a total of Eight
hundred twenty thousand , ninety-nine dollar s and ninety-four cents ($820,099 .94). The City's
match is $278,834 .00 .
NOW THEREFORE, BE IT RESOLVED BY THE City of Fairhope, IN REGULAR
SESSION ASSEMBLED, that the City of Fairhope authorizes acceptance of the grant award
from ADCNR and authorizes the Mayor to sign the Grant Agreement between the State of
Alabama Department of Conservation and Natural Resources and the City of Fairhope relating to
"City of Fairhope SSO Mitigation Project" ACDNR Grant No. B2WQ-FSSO Restore Act) -
Bucket 2, in the amount of Eight hundred twenty thousand, ninety-nine dollars and ninety-four
cents ($820,099 .94) for all eligible project costs ; and~t grant related documents on behalf of
the City for Project.
DULY ADOPTED THIS 22ND YO £:!Ae!c..P~~=---
Corey Martin , Council President
ATTEST:
~ ity Cler
10427
22 April 2024
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No . 24-043) to Consolidated Pipe
and Supply Company, Inc. for Water Treatment Plant No. 1 Ductile Iron Pipe, Fittings
and Valves with a bid proposal not-to-exceed $204 ,220.06 . Seconded by
Councilmember Burrell , motion passed unanimously by voice vote.
RESOLUTION NO. 5049-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[I] That the City of Fairhope , along with Engineer of Record Krebs Engineering, did
request, receive , and open bids to procure services for (Bid No. 24-043) for the Water
Treatment Plant No . 1 Improvements -Piping , Valves and Fittings at 555 South Section
Street in the City of Fairhope offices , Fairhope, Alabama .
[2] At the appointed time and place , bids were received and tabulated as follows:
Consolidated Pipe and Supply Company , Inc. $204 ,220.06
Core and Main , LP $312 ,265 .71
[3] After evaluating bids with required specifications, Consolidated Pipe and Supply
Company , Inc . is now awarded (Bid No . 24-043) for the Water Treatment Plant No .
Improvements -Piping, Valves and Fittings for a total b ' roposal of $204 ,220.06 .
DULY ADOPTED THIS 22ND D
Corey Martin, Council President
Attest:
~·~ ~~c it y Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS24-021) for
the Repair and Painting of the Water Tank at Water Treatment Plant No . 3 to Krebs
Engineering ; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee
to be appro ved by Council. Seconded by Councilmember Boone, motion passed
unanimously by voice vote .
10428
22 April 2024
RESOLUTION NO . 5050-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows : That the City Council approves the selection by Mayor Sherry
Sullivan for Professional Engineering Services for (RFQ PS24-02 l) for the Repair and
Painting of the Water Tank at Water Treatment Plant No. 3 to Krebs Engineering ; and hereby
authorize Mayor Sullivan to negotiate the not-to-exceed fee t e proved by Council.
DULY ADOPTED THIS 22ND DAY 0
Corey Martin , Council President
Attest:
~J!oL
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute Change Order No. 1 for (Bid No . 23-001-WA009-21) CR 33 24-inch Water
Main Extension Project with a cost of $25 ,783 .20 and to award Change Order No. I
to Hemphill Construction Company, Inc. The new contract total will be
$6 ,478 ,743.20 . Seconded by Councilmember Boone , motion passed unanimously by
voice vote.
RESOLUTION NO. 5051-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City of Fairhope approves Change Order No . 1 to the Contract
Agreement with Hemphill Construction Company, Inc. for (Bid No. 23-001-WA009-21) CR
33 24-inch Water Main Extension Project for a not-to-exceed amount of $25,783.20 ,
increasing the original contract total to $6 ,478,743. , and hereby authorize Mayor Sherry
Sullivan to execute the contract amendment.
ADOPTED ON THIS 22ND
Corey Martin , Council President
Attest :
10429
22 April 2024
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract with Kimley-Hom and Associates , Inc. for Professional
Engineering Services for (RFQ PS24-016) the installation of a 16" Force Sewer Main
with 2 Lift Stations Along State Highway 181 with a not-to-exceed amount of
$1,492,500.00. Seconded by Counci lmemb er Conyers, motion passed unanimously
by voice vote.
RESOLUTION NO. 5052-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as
follows: That Mayor Sheny Sullivan is hereby authorized t ex cute a contract with Kirnley-Hom and
Associates , Inc. for Professional Engineering Services for ( Q P 24-016) the installation of a 16" Force
Sewer Main with 2 Lift Stations Along State Highway 181 wit a n t-to-exceed amount of $1 ,492 ,500.00.
DULY ADOPTED THIS 22ND DA
Corey Martin , Council President
Attest:
Councilmember Burrell introduced in writing , and moved for the adoption of
the following resolution , a resolution that Mayor Sherry Sullivan is hereby authorized
to execute an agreement with I.T. Consultant Warren Averett, LLC for network
penetration testing services for a total of $8,500.00, pursuant to Code of Alabama
1975, Section 41-16-51(15). Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUTION NO. 5053-24
BE IT RESOLVED BY THE GOVERNING BODY OF T E ITY OF FAIRHOPE, ALABAMA, as
follows : That the City Council approves the selection of I . Con ultant Warren Averitt., LLC to perform
Network Penetration Testing Services); and authorizes Ma)l r She Sullivan to execute an agreement with
this firm with a cost of $8,500 .00 pursuant to Code of Alab ma 1975 ection 41-16-51 .
Corey Martin , Council President
;;;;~
City Cler
10430
22 April 2024
Councilmember Burrell introduced in writing , and moved for the adoption of
the following resolution with amendment: "not to exceed ," a resolution that the City
of Fairhope approves the procurement of an Employee Assistance Program (EAP)
from ComPsych Corporation and authorizes Mayor Sherry Sullivan to execute a
contract for an annual cost not to exceed $15,000.00 . Seconded by Councilmember
, motion passed unanimously by voice vote.
RESOLUTION NO . 5054-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE OF FAIRHOPE, ALABAMA, That
the City of Fairhope approves the procurement of an Employe Assi tance Program (EAP) from CornPsych
Corporation and authorizes Mayor Sherry Sullivan to execu a co tra ct for an annual cost not to exceed
$15,000 .00 .
ADOPTED ON THIS 22ND DA
Corey Martin , Council President
Attest:
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution , a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a Contract with Pyro Productions Inc. for a Professional Consultant for
(RFQ PS24-0l 9) Design and Production of Fireworks Display for 4th of July 2024
with a not-to-exceed amount of $40 ,000.00. Seconded by Councilmember Burrell,
motion passed unanimously by voice vote.
RESOLUTION NO. 5055-24
BE IT RESOLVED BY THE GOVERNING BODY OFT CITY OF FAIRHOPE, ALABAMA, as
follows: That Mayor Sherry Sullivan is hereby authorized to xec te a Con tract with Pyro Productions Inc .
for a Professional Consultant for (RFQ PS24-0l 9) Design d P duction of Fireworks Display for 4th of
Jul y 2024 with a not-to -exceed amount of $40,000 .00 .
DULY ADOPTED THIS 22ND D
Corey Martin , Council President
Attest:
~~
Ci ty Clerk
10431
22 April 2024
Co uncilmember Boone moved to appoint Kelly Gribler to the Parking
Authority for a four-year term which will expire April 2028. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
Items:
The following individual spoke during Public Participation for Non-Agenda
1) Stephanie Durnin, 209 Hemlock Drive, addressed the City Council regarding the
Fairhope Public Library. Ms. Durnin questioned if the City Council had made
any forward movement on multiple requests to mo ve the books out of children
and teen areas . Council President Martin replied "no, that's not our deal."
Councilmember Robinson explained that the Library was formed in 1979
pursuant to the Code of Alabama to keep politics out. He said the City Council
only appoints the members; and we have no direct authority over the Library.
Ms . Durnin questioned the term s of the members , when these would expire, and
was the budget looked at by the City Council. Her questions were answered by
Councilmember Robinson and Council President Martin.
Councilmember Burrell moved to adjourn the meeting. Seconded by
Councilmember Robinson , motion passed unanimously by voice vote.
There being no further business t e before the City Council, the meeting
was duly adjourned at 7:00 p .m.
Corey Martin, Council President
~ ity Clerk