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Home My WebLink About05-02-2024 Special-Called City Council Agenda Packet CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Thursday, May 2, 2024 - 11:00 AM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Resolution - To award (Bid No. 24-042) to Gator Boring & Trenching, Inc. for Water Main Repair/Replacement at US Highway 98 Crossing Fly Creek with a total bid proposal of $599,304.75. 2. Adjourn Next Regular Meeting – Monday, May 13, 2024 – Same Time Same Place Page 1 of 25 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2024-394 FROM: Daryl Morefield, WATER SUPERINTENDENT SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, is seeking to hire a qualified contractor to replace the 12-inch water main from south of Woodlands Drive along Highway 98 to north of Fly Creek. AGENDA DATE: May 2, 2024 RECOMMENDED ACTION: To approve the award of Bid No. 24-042 Water Main Repair/Replacement at US Highway 98 Crossing Fly Creek (Option 1) to Gator Boring & Trenching, Inc. for $599,304.75. BACKGROUND INFORMATION: A service bid was issued on April 5, 2024, posted to the City of Fairhope's website, and published in the Gulf Coast Media. Three (3) responsive bids were received at the bid opening on April 25, 2024 at 10:00 a.m. Pricing for three options were originally requested in the bid. Option 1 will replace the water main from south of Woodlands Drive along Highway 98 to north of Fly Creek. This would eliminate the existing hydraulic restriction under Woodlands Drive and replace the broken 12-inch water main under Fly Creek. Option 3 would replace the water main from north of Woodlands Drive along Highway 98 to north of Fly Creek. This replaces the broken 12-inch water main under Fly Creek but does not eliminate the hydraulic restriction. It should be noted that Option 2 was eliminated from the project during the bid period by addendum. It was for an aerial crossing over Fly Creek along the existing pedestrian bridge. This option's cost and long-term structural viability are why it was eliminated from the bid. The Superintendent of Water/Wastewater recommends the award for Option 1 to Gator Boring & Trenching, Inc. for the low bid amount of Five Hundred Ninety-Nine Thousand Three Hundred Four Dollars and Seventy-Five Cents ($599,304.75). Previous Action: April 8, 2024 Resolution #5030-24 - Awarded RFQ PS24-018-2024- PWI-20 Professional Engineering Services for Water Main Repair/Replacement at US Hwy 98 Crossing at Fly Creek to Krebs Engineering in the amount of $48,000.00. Page 2 of 25 BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004010- 59500 Water-Utility System Improvement $599,304.75 $599,304.75 ($____) Upgrade Treatment Plant 1 project has an estimated savings of $1 Million. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 3 of 25 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 24-042) Water Main Repair/Replacement at U. S. Highway 98 Crossing Fly Creek for the Water Department at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation Water Main Repair/Replacement at U. S. Highway 98 Crossing Fly Creek for the Water Department [3] After evaluating the bids with required specifications, Gator Boring & Trenching, Inc. is now awarded (Bid No. 24-042: Option No. 1) Water Main Repair/Replacement at U. S. Highway 98 Crossing Fly Creek for the Water Department with a bid proposal of $599,304.75. DULY ADOPTED THIS 2ND DAY OF MAY 2024 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 4 of 25 2100 River Haven Drive Birmingham, AL 35244 P 205 987 7411 KrebsEng.com BIRMINGHAM HUNTSVILLE MONTGOMERY NEWNAN April 25, 2024 Mr. Daryl Morefield City of Fairhope 555 South Section Street Fairhope, AL 36532 Re: Bid No. 24-042 - Water Main Repair/Replacement at US Highway 98 Crossing Fly Creek; Krebs Project No. 24026 Dear Daryl: Three (3) bids were received for the above-referenced project at 10:00 P.M., CDT, on April 25, 2024. The order of the bids received, beginning with the low bidder, was as follows: Contractor Option No. 1 Option No. 3 Gator Boring & Trenching, Inc. $599,304.75 $317,990.20 Equix Energy Services $662,282.50 $527,257.50 Norris Bros Excavating, LLC $861,426.50 $492,244.50 Option 1 will replace the water main from south of Woodlands Drive along Highway 98 to north of Fly Creek. This would eliminate the existing hydraulic restriction under Woodlands Drive and replace the broken 12-inch water main under Fly Creek. Option 3 will replace the water main from north of Woodlands Drive along Highway 98 to north of Fly Creek. This replaces the broken 12-inch water main under Fly Creek but does not eliminate the hydraulic restriction. It should be noted that Option 2 was eliminated from the project during the bid period by addendum. It was for an aerial crossing over Fly Creek along the existing pedestrian bridge. This option's cost and long-term structural viability are why it was eliminated from the bid. Krebs reviewed the bids and determined Gator Boring and Trenching, Inc. meets the requirements of the low, responsible, responsive bidder as outlined in the Contract Documents. Attached is a copy of the certified bid tabulation for your records. Based on conversations with the City following the bid opening, the City desires and has the budget to complete the entire water main replacement (Option 1). Page 5 of 25 Mr. Daryl Morefield April 25, 2024 Page 2 Based on this, Krebs recommends awarding the contract for the Water Main Repair/Replacement at US Highway 98 Crossing Fly Creek to Gator Boring & Trenching, Inc. for the low tendered bid amount of $599,304.75. Please contact us if you have any questions or comments. Sincerely yours, Krebs Engineering, Inc. By____________________________ Caleb L. Leach, P.E. Associate cc: Rob Vaughan Krebs File No. 24026 Page 6 of 25 KREBS ENGINEERING, INC 2100 RIVER HAVEN DRIVE BIRMINGHAM, AL 35244 205-987-7411 BID NO.: 24-042 KREBS JOB NO.: 24026 DATE: April 25, 2024 @ 10:00 AM, Local Time OWNER: City of Fairhope, Alabama DESCRIPTION: Water Main Repair/Replacement at US HWY 98 Crossing Fly Creek Gator Boring & Trenching, Inc.Equix Energy Services Norris Bros Excavating, LLC 1800 Blackbird Lane,32410 Blue Star Highway,22 Northside Lane, BASE BID Option 1 Pensacola, FL 32534 Midway, FL 32343 Crossville, TN 38571 Item No. Approximate Quantities Description of Item Units Unit Price Total Price for Item Unit Price Total Price for Item Total Price for Item 1 1 Mobilization/Demobilization, Not to Exceed 5% of Total Bid Lump Sum LS $28,000.00 $28,000.00 $25,000.00 $25,000.00 $35,015.00 $35,015.00 2 100 12” D.I. Pipe, CL. 350, P-O Joint w/ Restraining Gaskets, Furnished and Installed, Per Linear Foot LF $380.00 $38,000.00 $250.00 $25,000.00 $300.00 $30,000.00 3 1000 16” HDPE Pipe, DR 9,DIPS, Furnished and Installed, by Horizontal Directional Drilling, Per Linear Foot LF $320.00 $320,000.00 $330.00 $330,000.00 $600.00 $600,000.00 4 1650 Ductile Iron Fittings, Furnished and Installed, Per LB LBS $24.75 $40,837.50 $28.00 $46,200.00 $6.00 $9,900.00 5 2 12” D.I. Gate Valves, MJ-MJ, Furnished and Installed, Per Each EA $8,000.00 $16,000.00 $8,500.00 $17,000.00 $4,000.00 $8,000.00 6 2 16” HDPE MJ Adapters, DR9, DIPS, Furnished and Installed, Per Each EA $1,200.00 $2,400.00 $7,000.00 $14,000.00 $1,000.00 $2,000.00 7 1 3/4” Corporation Stop, Furnished and Installed, Per Each EA $1,000.00 $1,000.00 $250.00 $250.00 $2,000.00 $2,000.00 8 2 Cast Iron Valve Boxes, Furnished and Installed, Per Each EA $455.00 $910.00 $2,500.00 $5,000.00 $300.00 $600.00 9 2 Concrete Valve Markers, Furnished and Installed, Per Each EA $400.00 $800.00 $1,000.00 $2,000.00 $150.00 $300.00 10 2 Connection to Existing System, Furnished and Installed, Per Each EA $9,600.00 $19,200.00 $12,500.00 $25,000.00 $9,000.00 $18,000.00 11 1 Asphalt Trail Pavement Replacement, Furnish and Install Lump Sum LS $10,135.00 $10,135.00 $12,500.00 $12,500.00 $10,000.00 $10,000.00 12 5 Curb Inlet Filter, Furnished and Installed Per Each EA $1,160.00 $5,800.00 $150.00 $750.00 $300.00 $1,500.00 13 5 Straw Wattles (20”) Ditch Check, Furnished and Installed Per Each EA $500.00 $2,500.00 $55.00 $275.00 $1,000.00 $5,000.00 14 300 Silt Fence, Furnished and Installed, Per Linear Foot LF $11.00 $3,300.00 $12.00 $3,600.00 $10.00 $3,000.00 15 1000 Solid Sod (Match Existing), Furnished and Installed, Per Square Foot SF $6.00 $6,000.00 $2.50 $2,500.00 $10.00 $10,000.00 16 1 Fire Hydrant Assembly, Furnished and Installed, Per Each EA $9,165.00 $9,165.00 $15,000.00 $15,000.00 $5,200.00 $5,200.00 17 1 Concrete Cross Anchor for Water Main, Furnished and Installed, Per Each EA $4,200.00 $4,200.00 $8,500.00 $8,500.00 $600.00 $600.00 18 2 Cut and Cap of Abandoned Water Mains, Furnished and Installed, Per Each EA $1,650.00 $3,300.00 $15,000.00 $30,000.00 $2,500.00 $5,000.00 19 600 Water Line Abandonment and Grout Filling, Furnished and Installed Per Linear Foot LF $48.00 $28,800.00 $20.00 $12,000.00 $45.00 $27,000.00 20 1 Prepare and Submit a Record Survey Lump Sum LS $4,475.00 $4,475.00 $27,500.00 $27,500.00 $10,000.00 $10,000.00 21 1 10% Contingency (Sum Items 1-20 and multiply by 10%)$54,482.25 $60,207.50 $78,311.50 TOTAL AMOUNT OF BASE BID $599,304.75 $662,282.50 $861,426.50 Page 7 of 25 Gator Boring & Trenching, Inc.Equix Energy Services Norris Bros Excavating, LLC 1800 Blackbird Lane,32410 Blue Star Highway,22 Northside Lane, BASE BID Option 3 Pensacola, FL 32534 Midway, FL 32343 Crossville, TN 38571 Item No. Approximate Quantities Description of Item Units Unit Price Total Price for Item Unit Price Total Price for Item Total Price for Item 1 1 Mobilization/Demobilization, Not to Exceed 5% of Total Bid Lump Sum LS $12,000.00 $12,000.00 $25,000.00 $25,000.00 $21,945.00 $21,945.00 2 120 12” D.I. Pipe, CL. 350, P-O Joint w/ Restraining Gaskets, Furnished and Installed, Per Linear Foot LF $380.00 $45,600.00 $250.00 $30,000.00 $300.00 $36,000.00 3 280 16” HDPE Pipe, DR 9,DIPS, Furnished and Installed, by Horizontal Directional Drilling, Per Linear Foot LF $276.00 $77,280.00 $630.00 $176,400.00 $1,000.00 $280,000.00 4 2100 Ductile Iron Fittings, Furnished and Installed, Per LB LBS $24.75 $51,975.00 $32.00 $67,200.00 $6.00 $12,600.00 5 2 12” D.I. Gate Valves, MJ-MJ, Furnished and Installed, Per Each EA $8,000.00 $16,000.00 $8,500.00 $17,000.00 $4,000.00 $8,000.00 6 2 16” HDPE MJ Adapters, DR9, DIPS, Furnished and Installed, Per Each EA $1,200.00 $2,400.00 $7,000.00 $14,000.00 $1,000.00 $2,000.00 7 1 3/4” Corporation Stop, Furnished and Installed, Per Each EA $985.00 $985.00 $350.00 $350.00 $2,000.00 $2,000.00 8 2 Cast Iron Valve Boxes, Furnished and Installed, Per Each EA $458.00 $916.00 $3,500.00 $7,000.00 $300.00 $600.00 9 2 Concrete Valve Markers, Furnished and Installed, Per Each EA $400.00 $800.00 $1,250.00 $2,500.00 $150.00 $300.00 10 2 Connection to Existing System, Furnished and Installed, Per Each EA $9,600.00 $19,200.00 $17,500.00 $35,000.00 $9,000.00 $18,000.00 11 1 Asphalt Trail Pavement Replacement, Furnish and Install Lump Sum LS $7,411.00 $7,411.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 12 5 Curb Inlet Filter, Furnished and Installed Per Each EA $1,150.00 $5,750.00 $150.00 $750.00 $300.00 $1,500.00 13 5 Straw Wattles (20”) Ditch Check, Furnished and Installed Per Each EA $500.00 $2,500.00 $55.00 $275.00 $1,000.00 $5,000.00 14 300 Silt Fence, Furnished and Installed, Per Linear Foot LF $11.00 $3,300.00 $12.00 $3,600.00 $10.00 $3,000.00 15 1000 Solid Sod (Match Existing), Furnished and Installed, Per Square Foot SF $6.00 $6,000.00 $2.50 $2,500.00 $10.00 $10,000.00 16 1 Fire Hydrant Assembly, Furnished and Installed, Per Each EA $9,165.00 $9,165.00 $15,000.00 $15,000.00 $5,200.00 $5,200.00 17 1 Concrete Cross Anchor for Water Main, Furnished and Installed, Per Each EA $4,200.00 $4,200.00 $8,500.00 $8,500.00 $600.00 $600.00 18 2 Cut and Cap of Abandoned Water Mains, Furnished and Installed, Per Each EA $1,650.00 $3,300.00 $20,000.00 $40,000.00 $2,500.00 $5,000.00 19 350 Water Line Abandonment and Grout Filling, Furnished and Installed Per Linear Foot LF $48.00 $16,800.00 $25.00 $8,750.00 $45.00 $15,750.00 20 1 Prepare and Submit a Record Survey Lump Sum LS $3,500.00 $3,500.00 $18,000.00 $18,000.00 $10,000.00 $10,000.00 21 1 10% Contingency (Sum Items 1-20 and multiply by 10%)$28,908.20 $47,932.50 $44,749.50 TOTAL AMOUNT OF BASE BID $317,990.20 $527,257.50 $492,244.50 * Highlighted Value denotes corrected value from error on bid form Robert Vaughan, PE "I hereby certify that this is a true tabulation of bids received by the City of Fairhope, Alabama on April 25, 2024 @10:00 AM, Local time for the Water Main Repair/Replacement at US HWY 98 Crossing Fly Creek Project. Page 8 of 25 Page 9 of 25 Page 10 of 25 Page 11 of 25 Page 12 of 25 Page 13 of 25 Page 14 of 25 Page 15 of 25 Page 16 of 25 Page 17 of 25 Page 18 of 25 Page 19 of 25 Page 20 of 25 Page 21 of 25 Page 22 of 25 Page 23 of 25 Page 24 of 25 PRF - Fly Creek Water Main Repair Final Audit Report 2024-04-01 Created:2024-04-01 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAB8qkEZ5L2YtergZs68YULTFYPoFyKo_b "PRF - Fly Creek Water Main Repair" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2024-04-01 - 8:42:14 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2024-04-01 - 8:42:18 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2024-04-01 - 8:58:54 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2024-04-01 - 8:59:15 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2024-04-01 - 8:59:16 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2024-04-01 - 11:03:41 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2024-04-01 - 11:03:43 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2024-04-01 - 11:27:00 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2024-04-01 - 11:27:19 PM GMT - Time Source: server Agreement completed. 2024-04-01 - 11:27:19 PM GMT Page 25 of 25