HomeMy WebLinkAbout05-02-2024 Special Call City Council Meeting Minutes2 May 2024
NOTICE AND CALL OF SPECIAL MEET!tJQ
Notice is hereby given of a special emergency meeting of the City Council of
the City of Fairhope , Alabama . to be he ld nt the Fairhope Municipal Complex on
Thursday, May 2. 2024 . .it 11 :00 a.m .. for the purpose uf:
❖ Resolution In award (Bid No . 24-042 -Option No . I) to Gator Boring &
Trenching , Inc . for Water Main Repair/Replacement at U. S. Highway 98
Cros,;og Fly C,eck w;th, mtal b;d pm~ -·--_,
Corey Martin, Council President
CONSENT TO HOLD ING OF MEETING
The undersigned mcmhcrs of the City Council of the C'ity of Fairhope ,
Alabama. do hereby ocknowlcdgc service nf the Notice and Coll of Special
Emergency Meeling hcrcinahout ~ct forth and do hereby consent to the holding of
such meeting as such lime in such place for the purpose set forth therein
10432
2 May 2024
STA TE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in Special session at
11 :00 a.m ., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532 , on
Thursday, 2 May 2024.
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Pre sent were Council President Corey Martin, Councilmembers : Jack Burrell
and Kevin Boone, Mayor Sherry Sullivan, and City Clerk Lisa A. Hanks.
Councilmembers Jimmy Conyers and Jay Robinson , and City Attorney Marcus E.
McDowell were absent.
There being a quorum present, Council President Martin called the meeting to
order at 11 :00 a.m .; and announced that the Special-Called Meeting was due to the
need to repair and /or replace the water main at U . S. Highway 98 crossing Fly Creek.
The invocation was given by Councilmember Kevin Boone and the Pledge of
Allegiance was recited .
Councilmember Boone introduced in writing , and moved for the adoption of
the following resolution , a resolution to award Bid No. 24-042 Water Main
Repair/Replacement at U . S . Highway 98 Crossing Fly Creek (Option No. 1): replace
the water main from south of Woodlands Drive along Highway 98 to north of Fly
Creek which would eliminate the existing hydraulic restriction under Woodlands
Drive and replace the broken 12-inch water main under Fly Creek. The motion was
seconded by Councilmember Burrell. Mayor Sullivan thanked the City Council for
holding this Special-Called Meeting and explained this project will increase the line
and help with the flow.
Councilmember Burrell asked how deep this pipe will be and the size . Water and
Wastewater Superintendent Daryl Morefield replied at least 10 feet below Fly Creek ;
and this will expand the capacity going North. Councilmember Burrell also
questioned how long this project would take. Mayor Sullivan and Mr. Morefield said
hopefully in three weeks. Mr . Morefield said this project will increase the volume,
help with pressure, and redundancy of the pipe. Engineer from Kimley Horn was
present to answer any questions.
Councilmember Boone commented HDPE pipe will move and bend with the mud.
Council President Martin reiterated this project will increase the volume, help with
pressure , and redundancy of the pipe . After further discussion , motion passed
unanimously by voice vote .
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2 May 2024
RESOLUTION NO. 5056-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[ 1] That the City of Fairhope did request, receive, and open bid s to procure services for (Bid No .
24-042) Water Main Repair/Replacement at U. S. Highway 98 Crossing Fly Creek for the Water
Department at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama.
[2] At the appointed time and place, bids were received and tabulated as follows:
Contractor
Gator Boring & Trenching , Inc .
Equix Energy Services
Norris Bros Excavating, LLC
Option No. I
$599,304.75
$662,282.50
$861,426.50
Option No. 3
$317,990.20
$527,257.50
$492,244.50
[3] After evaluating the bids with required specifications, G tor Boring & Trenching, Inc. is now
awarded (Bid No. 24-042: Option No . 1) Water Main epair eplacement at U . S. Highway 98
Crossing Fly Creek for the Water Department with a d pron sal of$5'::t::J...~r.f-:l.,.._-
Corey Martin, Council Presi dent
Attest:
Councilmember . djourn the meeting. Seconded by
Councilmember Boone, motion passed animo~sly by voice vote.
There being no further busi ss to come ~efore the City Council, the meeting
was duly adjourned at 11: 10 a.m.
Corey Martin, Council President
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City Clerk