HomeMy WebLinkAbout05-13-2024 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, May 13, 2024 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of 22 April 2024 Regular City Council Meeting, minutes of 22 April
2024 Work Session, and minutes of 02 May 2024 Special-Called City Council
Meeting.
2. Report of the Mayor:
Coastal Alabama Community College Students: Robin Fernandez,
Savannah Noe, Bree Atkinson, Tegan Brewster, Chip Smith, Tahlia Lynn,
and Robert Barnette
AMEA Scholarship winners
Jr. City Council
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Final Adoption - An Ordinance to Establish a Historic Preservation Commission in
the City of Fairhope. (Introduced at the April 22, 2024 City Council Meeting.)
6. Final Adoption - An Ordinance for Annexation, Tom Mitchell and Fairhope Single
Tax Corporation property located at State Highway 181 Rockwell Place Lot 1,
Common Area 1, Common Area 2, Rockwell Boulevard ROW and Bushel Drive
ROW, Fairhope, Alabama. PPIN# 348043. (Introduced at the April 22, 2024, City
Council Meeting.)
7. Ordinance - An Ordinance amending Ordinance No. 1504 and Ordinance No. 1632
Authorizing and Granting the Second Addendum To DirecTV, LLC to Video
Services Agreement.
8. Ordinance – An Ordinance repealing Ordinance No. 1510 adopted April 14, 2014;
and adopting a New Personnel Handbook for the City of Fairhope.
9. Ordinance - An Ordinance amending Ordinance No. 1692; the Rules of Procedure
in all instances for the Meetings of the City Council: Section IX; Remove 12. Public
Participation (Non-Agenda Items).
10. Resolution - That the public improvements indicated herein for Laurelbrooke
Phases 1 and 2 are hereby accepted for public maintenance subject to the bond
posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and
Guaranty Agreement between the City of Fairhope and D.R. Horton, Inc.
Birmingham.
City Council Regular Meeting
May 13, 2024
Page - 2 -
11. Resolution - That the City Council authorizes and approves hiring an Assistant
Water Superintendent to allow the current Assistant Water Superintendent (Grade
14), who is retiring June 30, 2024, to work together and train the new employee
prior to retirement. This is beneficial to both the City and the new employee. The
temporary position will expire upon the retirement of the current Assistant Water
Superintendent.
12. Resolution - That the City Council authorizes and approves hiring an Assistant
Wastewater Superintendent to allow the current Assistant Wastewater
Superintendent (Grade 14), who is retiring July 31, 2024, to work together and train
the new employee prior to retirement. This is beneficial to both the City and the
new employee. The temporary position will expire upon the retirement of the
current Assistant Wastewater Superintendent.
13. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Krebs Engineering for Repair and Painting of the Water Tank at Water
Treatment Plant No. 3 (RFQ PS24-021) with a not-to-exceed amount of
$55,000.00.
14. Resolution - To award (Bid No. 24-035) to Hemphill Construction Company, Inc. for
Dog House Pump Station Rehabilitation with a bid proposal not-to-exceed
$1,292,000.00.
15. Resolution – Authorizing Mayor Sherry Sullivan to inform and submit the Municipal
Water Pollution Prevention Program (MWPP) Report for 2023 to the Department of
Environmental Management.
16. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change
Order No. 1 for (Bid No. 036-22) Pump Station and Force Main Maintenance -
Phase II with a cost of $176,000.00 and to award Change Order No. 1 to A-Long
Boring, Inc. The new contract total will be $4,864,680.00.
17. Resolution - To reject all bids (Bid No. 24-040) for Wastewater Treatment Plant
Screening Equipment, and authorize the re-bid of this purchase under Code of
Alabama 1975, Section 41-16-57(d).
18. Resolution - That the City Council authorizes acceptance of two ADECA Energy
Efficient Retrofit grants; $21,500 to replace multiple lighting structures at the City's
Wastewater Treatment Plant with energy efficient LED lighting; $25,000 to replace
lighting, thermostats, insulation in the future Flying Creek Nature Center; and
authorize Mayor Sherry Sullivan to sign all necessary documents.
19. Resolution - To award (Bid No. 24-036-2024-PWI-008) to Mad Dash, Inc. d/b/a
Southern Steel Structures for Metal Building - 60' x 56' Stepped Foundation, Two-
Bay Mechanic Shop Expansion for City of Fairhope - Public Works with a bid
proposal not-to-exceed $277,802.00.
City Council Regular Meeting
May 13, 2024
Page - 3 -
20. Resolution - To award (Bid No. 24-039-2024-PWI-019) to Roof Doctors of Alabama
for Pecan Building Warehouse Roof Replacement with a total bid proposal not-to-
exceed $211,564.75.
21. Resolution - To award (Bid No. 24-028-2023-PWI-001PT) to L & K Construction,
LLC for Flying Creek Nature Preserve - Pedestrian Tunnel Construction of a
Concrete Box Culvert Under Veterans Drive with a bid proposal not-to-exceed
$651,623.65.
22. Resolution - To award (Bid No. 24-029-2023-PWI-001PP) to S.C. Stagner, LLC for
Flying Creek Nature Preserve - Park Project - Construction of a Passive
Recreational Nature Park and Associated Amenities with a bid proposal not-to-
exceed $1,950,000.00.
23. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan
for Professional Consulting Services for (RFQ PS24-022) Go-Between Support for
City of Fairhope and Tyler Technologies and other supporting applications to
Global Solutions & Data Services, LLC; and authorize Mayor Sullivan to negotiate
the not-to-exceed fee to be approved by Council.
24. Resolution - That the City of Fairhope approves the procurement of Camera
System Upgrade and Three (3) Body Cameras that are on Sourcewell (Contract
#101223-MOT) with Motorola Solutions and therefore does not have to be let out to
bid. The total purchase amount not-to-exceed $123,893.00; and to approve the
transfer of budget funds from the Capital Purchases (FY 23 carryover for
equipment install) of $91,892.00 and Capital Improvements funds (Replacement of
ceiling tiles in the PD) of $35,000.00 (Total $126,892.00) to Capital Purchases
Equipment and Vehicles.
25. Public Participation – (3 minutes maximum)
26. Adjourn
Next Regular Meeting – Tuesday, May 28, 2024 – Same Time Same Place