HomeMy WebLinkAbout04-22-2024 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, April 22, 2024 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of 8 April 2024 Regular City Council Meeting and minutes of 8
April 2024 Work Session
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments: Councilmember Kevin Boone - Montrose Historic Preservation
Society Resolution Concerning the Historic Henry Stuart Structure "Tolstoy Park".
5. Ordinance - An Ordinance to Establish a Historic Preservation Commission in the
City of Fairhope.
6. Ordinance - Annexation – Tom Mitchell and Fairhope Single Tax Corporation
property located at State Highway 181 Rockwell Place Lot 1, Common Area 1,
Common Area 2, Rockwell Boulevard ROW and Bushel Drive ROW, Fairhope,
Alabama. PPIN# 348043.
7. Resolution - That the City Council hereby consents to and approves the
acquisition, improvement and financing of the facilities constituting a part of the
Project located in the City, and the issuance of the Bonds for the purposes set forth
in this resolution and the refunding of such Bonds from time to time pursuant to
Title 11, Chapter 62 of the Code of Alabama, as amended.
8. Resolution - That the City Council hereby authorizes and selects Corey Martin
(Council President) to be the Voting Delegate during the annual meeting of the
Alabama League of Municipalities.
9. Resolution - That the City Council authorizes acceptance of the grant award from
the RESTORE Council (Bucket 2 - Water Quality) for the City of Fairhope's
Stormwater Infrastrastructure Inventory project (Grant #B2WQ-FSWI) in the
amount of $487,500.00. The City's match is $162,500.
10. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Thompson Engineering/Watermark Design for Professional Engineering and
Architectural Services for Master Planning Services for the South Tract of the
Flying Creek Nature Preserve - Off-Road Bicycling Facilities and Amenities (RFQ
PS24-015) with a not-to-exceed amount of $56,500.00.
City Council Regular Meeting
April 22, 2024
Page - 2 -
11. That the City Council's intent is to award a contract to Rolin Construction, Inc. (Bid
No. 2023WWF-034) for the Working Waterfront and Greenspace Project with a bid
proposal not-to-exceed $9,988,379.46 once approval from U. S. Department of
Treasury is received, The contract will also require review and approval by
ADCNR, U. S. Treasury, and City Attorney prior to execution.
12. Resolution - That the City of Fairhope approves the procurement of a 36 -month
contract for Mat Rental Service from Cintas Corporation; and the rental service is
available through the OMNIA Partners Contract #222886 which has been
nationally bid, and therefore, does not have to be let out for bid. The total
estimated cost for 36 months will be $22,968.00.
13. Resolution - That the City Council hereby commits the City to provide the additional
Capital Appropriation of up to $2,000,000.00; approves the amended EDA Project
Budget and the amended EDA Project Scope of Work; and authorizes the Mayor to
execute all related documents concerning the amended EDA Grant/Project
(including amending the current A&E Professional Services Contract with
Thompson/Watermark).
14. Resolution - That the City Council authorizes acceptance of the grant award from
the RESTORE Council (Bucket 2 - Water Quality) for the City of Fairhope SSO
Mitigation Project (B2WQ-FSSO) for $820,099.94 with a City match of
$278,834.00. This is for the purchase of 22 generators to be located at key
wastewater lift stations to provide continuous public wastewater operations during
storm events, and therefore, reduce the number of Sanitary Sewer Overflows
(SSO).
15. Resolution - To award (Bid No. 24-043) to Consolidated Pipe and Supply
Company, Inc. for Water Treatment Plant No. 1 Ductile Iron Pipe, Fittings and
Valves with a bid proposal not-to-exceed $204,220.06.
16. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan
for Professional Engineering Services for (RFQ PS24-021) for the Repair and
Painting of the Water Tank at Water Treatment Plant No. 3 to Krebs Engineering;
and hereby authorize Mayor Sullivan to negotiate the not -to-exceed fee to be
approved by Council.
17. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change
Order No. 1 for (Bid No. 23-001-WA009-21) CR 33 24-inch Water Main Extension
Project with a cost of $25,783.20 and to award Change Order No. 1 to Hemphill
Construction Company, Inc. The new contract total will be $6,478,743.20.
18. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
with Kimley-Horn and Associates, Inc. for Professional Engineering Services for
(RFQ PS24-016) the installation of a 16" Force Sewer Main with 2 Lift Stations
Along State Highway 181 with a not-to-exceed amount of $1,492,500.00.
City Council Regular Meeting
April 22, 2024
Page - 3 -
19. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute an
agreement with I.T. Consultant Warren Averett, LLC for network penetration testing
services for a total of $8,500.00, pursuant to Code of Alabama 1975, Section 41 -
16-51(15).
20. Resolution - That the City of Fairhope approves the procurement of an Employee
Assistance Program (EAP) from ComPsych Corporation and authorizes Mayor
Sherry Sullivan to execute a contract for an annual cost of $15,000.00.
21. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Pyro Productions Inc. for a Professional Consultant for (RFQ PS24 -019)
Design and Production of Fireworks Display for 4th of July 2024 with a not -to-
exceed amount of $40,000.00.
22. Appointment to Parking Authority Committee
23. Public Participation – (3 minutes maximum)
24. Adjourn
Next Regular Meeting – Monday, May 13, 2024, Same Time Same Place