HomeMy WebLinkAbout03-21-2024 City Council MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m ., Fairhope Municipal Complex Council Chamber,
I 6 I North Section Street, Fairhope, Alabama 36532, on
Wednesday, 2 I March 2024.
10377
Present were Council President Corey Martin, Councilmembers: Jack Burrell,
Jimmy Conyers , and Kevin Boone; and City Attorney Marcus E. McDowell and
Assistant City Clerk Jenny Opal Wilson. Mayor Sherry Sullivan and City Clerk Lisa
A. Hanks were absent.
There being a quorum present, Council President Martin called the meeting to
order. The invocation was given by Pastor Megan Palmer of Celebration Church and
the Pledge of Allegiance was recited. Councilmember Conyers moved to approve
minutes of the 6 March 2024, Regular Meeting; and minutes of the 6 March 2024,
Work Session. Seconded by Councilmember Boone, motion passed unanimously by
voice vote.
Council President Martin announced Items 6 and 16 would be pulled from the
Council Agenda tonight.
Council President Martin stated there was a need to add on an Agenda item as
Item 24: That City Council approves the selection of Krebs Engineering by the Mayor
for Professional Engineering Services for Project 2024-PWI020 Water Main
Repair/Replacement at US Hwy 98 Crossing at Fly Creek, allow the Mayor to
negotiate the not-to-exceed fee, to immediately execute the exigent Contract with
Krebs Engineering, and to present the negotiated contract for Council Approval, after
the fact at the next scheduled Council Business Meeting.
Councilmember Conyers moved to amend Agenda and add Item 24 . Seconded
by Councilmember Boone, motion passed unanimously by voice vote.
Council President Martin stated Mayor Sherry Sullivan is traveling and will
not here tonight for meeting. There will be no report from the Mayor.
No public participation on Agenda Items 5 -24.
Councilmember Burrell had no report .
Councilmember Conyers thanked the City Staff and Volunteers for their help
with the Arts and Crafts Festival this year. Councilmember Conyers, additionally,
asked for reconsideration of the placement of the Fitness Court from the location at
the Bay to the Mike Ford Tennis Center. He acknowledged an online petition in
10378
21 March 2024
circulation . He suggested that citizens contact the Council by phone, email, or attend
meetings . You should never pay to sign a petition . Council is open for consideration.
Council President Martin, thanked, Councilmember Conyers , and stated citizens
should never pay for petitions, please contact your Council.
Councilmember Boone had no report.
Council President Martin recognized World Down Syndrome Day that is
celebrated on March 21 st with a Proclamation from the Office of the Mayor. Rock
Your Socks in celebration of peop le with Down Syndrome and the joy of diversity.
Council President Martin and Councilmember Boone displayed their socks.
Councilmember Conyers moved for final adoption of Ordinance No . 1692; an
ordinance amending Ordinance 1692; and repealing Ordinances No . 1479, No . 1587,
and No . 1595; The Rules of Procedure in all instances for the Meetings of the City
Council: Section II and Section III; specifically, the City Council Meetings.
(Introdu ced , City Council Meeting, March 6, 2024). Seconded, Councilmember
Conyers , motion for final adoption passed by the voice votes: A YE -Burrell , Martin ,
Conyers , and Boone. NAY -None.
Councilmember Boone introduced in wntmg an ordinance for annexation,
City of Fairhope property, multiple contiguous parcels in Fairhope, Alabama: Nature
Park parcel , Flying Creek Nature Reserve House parcel , and others. PPINS : 210294 ,
11744 , 007497 , 222828 , and 031457. Due to lack of a motion for immediate
consideration , this ordinance will layover until the April 8, 2024 City Council
meeting.
Councilmember Conyers introduced in writing an ordinance for annexation,
City of Fairhope, and Fairhope Single Tax Corporation contiguous property -103350
County Road 48 , Fairhope, Alabama. PPINS: 211345, 248115 , 248116, 257617, and
77864 . Due to lack of motion for immediate consideration , this ordinance will layover
until the April 8, 2024 City Counci l meeting.
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution that the Public Improvements indicated herein
for Old Battles Village, Phase 6, are hereby accepted for Public Maintenance subject
to the Bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance
and Guaranty Agreement between the City of Fairhope and 68V OBY 2020 , LLC .
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
*
*
10379
21 March 2024
RESOLUTION NO . 5014 -24
WHEREAS , the Owners of Old Battles Village Phase 6 desire to have all pub lic streets and
public right-of-ways dedica te d on the p lat filed for record in the Probate Records of Baldwin
County, Alabama, on Slide 2936-C, and all Fairhope pub lic utilities located in public right-
of-ways accepted for maintenance by the City of Fairhope, Alabama, and;
WHEREAS , the City of Fairhope, A labama, has received notice from the engineers of the project
that the des ign and capacity of the public improvements have been designed in conformance with
City requirements, and;
WHEREAS , the Pub lic Works Director has indicated that the improvements meet City
requirements, and;
WHEREAS , the City of Fairhope, Alabama, has received from the owners of Old Battles Vi ll age
Phas e 6, maintenance bonds for the public im provements constructed for a period of 2 years, and ;
NOW, TH EREFO RE BE IT RESOLVED BY TH E CI TY CO UNCIL O F T HE CITY OF
FAIRHOPE , ALABAMA that the public improvements indicated herein for Old Battles Village
Phase 6 are hereby accepted for public maintenance subject to the bond posted; and authorizes
Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of
Fairhope and 68V OBV 2020, LLC (the "Subdivider").
BE IT FURTHER RESOLVED this resolution of accept a sh a ll no t o bli ga te the C it y o f
Fairhope to maintain any uti lity or drainage facilities outs id th e mits o f th e ri g ht -o f-way o f th e
public streets, or any irrigation systems installed within th e g ht-o -way o f publi c s tree ts, wh e th e r
or not such may be located w ithin dedicated easements in a I o f ti s e d e ve lo pm en ts .
Corey Martin , Council Pre sident
A ttest:
Co un c ilm e mher Bun-e ll introtiuced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes and
directs Mayor Sherry Sull ivan to execute and de liver on behalf of the City, a term
sheet with the lender respecting the Warrant , in substantially the form attached as
Exhibit A to this resolution . Seconded by Councilmember Conyers , motion passed
unanimously by voice vote .
10380
2 1 Mar ch 2024
RESOLUTION NO. 5015-24
BE IT RESOLVED by the City Council (the "Council") of the City of Fairhope, A labama (the
"City"), as follows:
Section 1. Findings. The Council has ascertained and does hereby find and declare as
follows :
(a) pursuant to a long-term capital improvement plan , the City is preparing to acquire,
construct, equip and install various water and sewer system capital improvements (the
"2024 Water and Sewer System Improvements");
(b) the City will finance a portion, presently not expected to exceed
$25,000,000, of the costs of the 2024 Water and Sewer System Improvements, and
the City issued a Request for Lending Proposals on or about February 9, 2024 (the
"Financing RFP"), to assess options for the financing;
(c) the City received eleven ( 11) responses to the Financing RFP on or before the March
4 , 2024, deadline specified in the Financing RFP;
(d) upon review of the several responses, the City, in consultation with its municipal
advisor, has determined the lending proposal from Webster Bank (the "Lender")
offers the terms most favorable to the City;
(e) the City expects to issue its General Obligation Water and Sewer Warrant, Series 2024
(the "Warrant"), to the Lender in evidence of the loan proposed to be made by the
Lender; and
(f) prior to the City's preparation , negotiation, and adoption of an ordinance (the
"Authorizing Ordinance") authorizing issuance of the Warrant, it will be necessary for
the City to execute a term sheet with the Lender to evidence the intent of the City to
issue the Warrant to the Lender.
Section 2 . Ex ec ution of Term S he e t Authori z ed . T he Counci l hereby a uth orizes a nd direct s
the Mayor to execute and de liver, on behalf of the City, a term sheet with the Lender
respecting the Warrant, in substantially tht..: Ii ,pncht..:d ns Exhibit A to thi s resolution.
Secti o n 3. Furth er Ac tion s Authoriz ·cl Th r, City Cink and ,. Trcns ur er nrc each
hereby authorized and directed to ex • ' 1 • • 10 ta l-.e s uch
other actions as may be necessary or d
ADOPTE D t h
Corey M art in, City Counc il Presi d en t
21 March 2024
(
TYPE OF FINANCING :
ISSUER/BORROwtR :
lENOER :
AMOUNT FINANCED
PURPOSE/USE :
TERM .
AMORTIZATION :
PAYMENT STRUCTURE :
CLOSING DATE :
INTEREST RATE :
INTEREST RA TE LOCK :
SECURI TY
PREPAYMENT :
(Exhibit A)
Joo A1111fl
MAIIIHJi11q lhhWh>I
Wuto1ll'I I l•m~
Afl.-11•, u•\r11
r n.w ... 4,; 1 ,, 1,1
, ,..,., 1a-Nll@,..,~!ecbfl'"' S:D!!•
WI tt tit · WWW WlllebSl~tpae!i C,On")
TERM SHEET
A tax-oempt, non-baf\k quahfitd General Obhg•t1on W•ter and
Sewer Warrant, Series 2024, wh1Ch will be t reated as a lo.ln bv
the lender (the "loaf\'I The Note shall be delivered as a Sif\Ble.
fully r.-s1stered note in the denomination of the principal amount
of the note, p;1yahte ,n principal installments rei:1st.-red 1n tl•e
narn.-of the Lender
City of f airhope, A abarua
Webst.-r Banlo., Nat10nal Assoc,ahon or an afl1l1•te<f fnt1ty
S2 ~ 000,000 fullv funded at closmg
F1na11ce the costs of 11arious cap1t.il improvements to the City s
water works plant and dist1ibut1on svstem and sanitarv sewrr
wstem (together the System")
Appro•1mately 2 O!> years with final matuntv on '>/1/202&
No principal amor1,zation; bullet payment at maturity
Interest on the loan will accrue from the date of Closing and w II
be payable monthly commencing May I 2024 and will be
calcul.Jted on the bas,s of a 360 dav year conrnting of twelve 30
dav months
£•peeled on Apnl 11. 1024 . but no later tho\11 April 18 . 2024
A non bank quahf1td tax -exempt interest ratr of 4 10%
The Interest Rate quote-<! abo11e ,s 11ahd through Apfll 18 2024
General obl,gation of the City ~ecured by a flltdge of thr full fa th
and crl!'d1t of the C 1ty
Beg nnine on Dt>cembe, l 202~ the Borrow•r ,h• I h•ve the
r,ght to pre p.av the I oao ,n whole or 111 part on •nv txn1neH dav
by paying the Prinnpal Balance plu, anv o ,tstam11ng ,ntereH
due , provided the Borrower I? 11es Lenner c31 least th11ty (301 dav\
11-'" I'.,.
1038 1
21 March 2024 (Exhibit A)
HES or LENDER :
DOCUMENTATION :
ASSIGNMENT :
IRS CIRCULAR UO O15ClOSUIIE :
ADVISOR\' DISCLOSURE :
Wt'bsler 0,rnk lonflclenttal l """ ~l,t-t!l
prior written notIcr of its intent lo do so Par1111l prrpdymenls •I
may occur no more than oner prr cc1lcndM yt>ar. a11d 11} mu~t
have a m,n1mu111 principal payment of Sl.000,000 The
llrdemplion Pmr, ;n a percentagt> of lht then outtlanding loan
balance, shall bt' equal to 100,-,
None .
Borrower shall prov,~ 1hr documentahon. mtlud,nfl d vahd1ty
and laa-exl'mpl op1111on for the Bond. subIec1 lo rl'vll'W &
approval by lender The Lender will usr Gthnore & Sell as counsel
lo rl'vIew the documents The Borrower will t.w required 10 send
thl' lendfr l,nanrl1I 51al4'f'fle11H on an annual ba1I1 by agrred
upon d~te,
Webster hnk (lhl' "Pur<:haser/lendfr"} 11 1,>urchas,ng lht> bonds
ii i vehicle for making a commercial loan for ,u own account
w1lh the prrsenl ,ntent to hold the I.Jonds to maturity o, earlier
prepayment . and without any prrserlt 1111enl to d,s1ribule or sell
any tntffeSI 1t.erem or port10n p,ov1ded . howevN, lh<?
Purchasrr/lendrr ,ese,ves the rtBhl -without the consent of
(but with notlee lo} the Borrower to a\usn. transle, or convry
lhe bo11d1 or any ,nteresl lherem o, porltOn lherrol. bul no suth
ass1f!nn,enl lransle, or conv....,.anct' shall bl! elfectrve as a1am1I
the Borrower, unless and unhl lhe Pu<ehaser/Lendl!r h.as
dehvNrd to lhe Borrower w,,tten nnt,ce the,eof lh•t d11clo1es
the name and address of 1he asslsnee and such assif!nmenl,
lransfer or convryallce 5hall ht made only lo l•I ~n iH,hile ol the
<Pl!inered owner ol thr bonds or (111 b•nks, Ins11rnnce compan,rs
or other lin1ncial i1,,1,1ut1ons or lhe,r alf1liates Nolh111g 111 the
bontil ,hall hm11 the raght of the Purchaser/lender or in
auicnets 10 sr~ Of USfl!n part,cIpal1on ,ntereslS NI tht bomli lo
one or rnore Pnlll1es hsled m (1) or (11) Wehsttr Bartl, will sign an
lnveslmtnl lelltr upon award . wh,ch states . dmong olh" uwal
and lUstomary malte,s. that 1t mlt•nds to hold the obhgatton un1,1
maturlly 01 urly rel1emp11on a1 desrnbtri abovt ~nd has
pt1fo<mfd ,ts own due diligencf , evaludl1on and Inves1mpnt
drcmon without rel,ance upon olhtrs
lPnder and 11S aff1ha1es do nol pro111de tn a<tvoce Accord,ngly.
any diHUSSton of US laa ma11er1 conla,ned he"'" (1nclud1ng any
att•chmentsl 11 001 wrlllen or ,n1end1>d lo be used . and cannot
bf usel1 . 1n connec1,on with the promot,on. m.1rhltnC or
recomme11da11on by anyone un~fl,h.itl'd with lendC'r of ""Y of
the m.111er1 adoressed herein or for the tlllrpose of ~•01d1n11 U ~
taa-rtlaled penall,!'s
Web1ter Bank ,s !!.Q.! a reg,sltred niunl(1pal adi,~o, .is dtllned
undtr t!,e Oodd -J.,anl W.ill Slrerl Refo,m and Com11mer
Prolect,on Acl and tis related rule s ;ind regul1ho111 In prov,d,na
111 t;
10382
21 March 2024
PAOflOSAl EXPIRATION :
Welnter !Jank Conl1de1111al INm <,11, 1 I
10383
(Exhibit A)
this Term Sheet. Web,ttr Bank 1~ !!.2! pro111d1n11 an~ adY1ce.
advisory servi les or re(ummendat,ons with respect lo the
5lructure , tlm,ng, terms, or slmllar matters concerning an
issuance of mun1c1pal lil'Cunt1es This Term Sheet is a
commercial, arm~•length proposal that does not create a
fiduciary duty b~ Webster 8anlt to the Borrower The Borrower
may engage, sep1r.i!filv and at 1ts own cost. en 1d111sor to review
th~ Term Sheet arrJ the proposed transaction on the f .urrower·s
behalf
Un~ss accepted bv I he llo rrower or e-tended ,n wnhng by
lender I 1h sole d,sc ,e:1on this Term Sheet shall eapire at S 00
CST on 3/22/101 ~ Once Kctp •td 1h1s Term Sheet shall l'l<JI re
if the Loan 1s not funded by 4/18/2024
.. I , .1,
10384
21 March 2024 (Exhibit A)
Upon rtcelp( of the signed Te,111 Sheet , we will en le avo , 10 provide you with a lonely com1111tment , .ind
we will use good faith effor1s to ~&ohat, ind finance the Lo•n based on t he terms herein II 1s a pleasure
to of er this financing proposal and we · to oli forward lo your favorat It re111Pw
Joseph W Arndt
Managing Director
1arndtf)wetntubank com
www .wcbst~rbfnk com
,; IP ;,!!,.
10385
21 March 2024
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves and adopts the
recommendation of the Personnel Board for th e recl ass ifi ca ti o n of o n e (1) Code
Enforcement Officer APOST Certified (Gr. d e 8 ), ass igned to th e R ev enue
Department, to Code Enforcement Officer ( ad e 7) w ith no A POST requirements
while remaining assigned to the Revenue De Seco nded b y C ouncilm e mber
Burrell , motion passed unanimously by voice
Core y Martin , Council President
ATT EST:
RESOLUTION NO. 5016-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council approves and adopts the
recommendation of the Personnel Board for the Reclassification of one (1) Code
Enforcement Officer APOST Certified ( ratl e 8 ), ass ig ned to the R evenue
Department, to Code Enforcement Offic e r Grad e 7) w ith no A POST requirements
while remaining assigned to Revenue Depa
ADOPTED THIS 21 ST
Corey Martin , Council President
ATTEST:
10386
21 March 2024
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that certain items are declared surplus, and the
Mayor and City Treasurer are hereby authorized and directed to dispose of personal
property owned by the City of Fairhope by one of the three methods listed on the
resolution. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote .
RESOLUTION NO. 5017-24
WHEREAS, the City of Fairhope, Alabama, has certain items of personal property which are
no longer needed for public or municipal purposes; and
WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal
governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE,
ALABAMA, AS FOLLOWS:
SECTION I . That the following personal property owned by the City of Fairhope, Alabama,
is not needed for public or municipal purposes, and hereby declared surplus :
[SEE A TT ACHED LIST OF EQUIPMENT)
SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to
dispose of the personal property owned by the City of Fairhope, Alabama , described in
Section 1, above, by one of the following methods :
a . Receiving bids for such property ("via Gov Deals"). All such property shall be sold
to the highest bidder, provided , however, that the City Council shall grant the
authority to the Mayor to reject all bids when , in her opinion, she deems the bids to
be less than adequate consideration for the personal property .
b . Sold for scrap or recycle at the highe st o •
c. Disposal via landfill.
ADOPTED AND APPROVED THI
Corey Martin, Council President
ATT E ST:
21 March 2024
EQUIPMENT NEEDING APPROVAL FOR GOVDEAL
Auel# 03429 (Street, Dept)-2018 John Oe•re 1550 front cut mower SI 1TC1SSOO[JS040523
Anet# 01158 (Sanitation Dept) -2015 freight liner Garbage Truck VINII 3ALACWOT3FDGE4002
As~t# 01129 (Meter Dept) -2003 Ford F-150 VIN# HTRXl 7W93NA88038
Asset# 278 .5 (Electric Dept) -Generator (Pull behind)
Asset# 01256 (Gas Dept) -2016 F-250 \/IN# 1FD7W2A67GEA8.4659
Asset# 01045 (Gen Adm In)-2011 F-150 \/IN# 1FTMF1CMBBFC07093
Asset# 01047 (Streets Dept)-2011 Elgine Pelican Street s-eper S# NP23400
Asset# 01137 (Police Dept)-2002 Chel/y Suburban \/IN# 3GNFK16Z12G241359
Assetll 01087 (Electric Dept) -2007 International 4300 Bucket Truclt VIN# 1I-ITMMAAN57K463A 17
As.set# 03251 (Streets Dept)-2009 John OeetT 7130 Tractor M-S# l07130H614174 (approved)
"5set # 715 (Rec Dept) -John Deere Gator 4•2 PIN# W04X2S0003240
Assorted Items:
2 B1ndstW5 (Mechanic Shop)
2 f-250 Truck Beds {Building Malnt)
Sen,ice Body Bed (from 01022 -Water Dept)
Air CompreSJOr Tank w/blown engine (Mechanic Shop)
10387
Assorted small engine equipment -TroyBilt tiller, Honda engines, Husquavarna mower, tamper
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 24-024-2021-PWl-019) to
Blade Construction, LLC for North Ingleside Drainage Repair/Improvement Project
with a bid proposal not-to-exceed $323,022.00. Seconded by Councilmember
Conyers, motion passed unanimous ly by voice vote .
10388
21 March 2024
RESOLUTION NO. 5018-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE ,
ALABAMA , as follows:
[I] That the City of Fairhope did reques t, receive, and open bids lo procure services for (Bid No.
24-024-2021-PWI-0 19) for North Inglesi d e Drainage Repair/Improvement Project at 555 South
Section Street in the City of Fairhope offices , Fairhope, A labama .
[2] Al the appointed t ime and p lace, bids were received and tabulated as follows :
Please see attached Bid Tabula t ion for
rovemenl Project North In g les id e D rai nage Repa ir
(3] After evaluating the bids with required p
awarded (Bid No. 24-024-2021 -PWl-0 19) for
Project with a bid proposal not-to-exceed $323 ,02
Blade Construction, LLC is now
ide Drainage Repair/Improvement
Corey Martin, Council President
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10389
21 March 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 24-025) for a New 15,000
GVWR Crew Cab Truck Chassis or equivalent to Larry Puckett Chevrolet, Inc. with a
bid proposal not-to-exceed $64,493.14. Seconded by Councilmember Boone, motion
passed unanimously by voice vote.
R ES OL UTIO N NO . 5 019-24
BE IT RESOLVED BY TH E GOVE R!'i l l'iG BODY OF T HE CITY OF FA IRH OPE,
ALARAJ\tA, as follows :
[I) That the City of Fairhope did request, receive, and open bids to procure services for (Bid No . 24-
025) for I 5,000 GVWR Crew Cab Truck C hassis at 555 South Section Street at the City of Fairhope
oflices, Fairhope, Alabama .
(2) At the appointed time and place, bids were received and tabulated as follows :
Please see attac hed Bid
I 5,000 GVWR Crew Ca
[3] After evaluating the bids with required specifi
awarded (Bid No . 24-025) for 15,000 GVWR Crew
exceed $64 ,493 .14 .
DULY ADOPTED THIS 21 ST
Puckett Chevrolet, Inc . is now
hassis with a bid proposal not-to-
Corey Martin , Counci l President
Atte st:
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10390
2 1 March 2024
Counci lmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a reso lution to award (Bid No . 24-023) the Citywide Tree
Maintenance Annual Contract to BOG Trees, LLC for the not-to-exceed amount of
$96 ,000 .00 annua ll y. Seconded by Counci lmember Burre ll , mo t ion passed
unanimous ly by voice vote .
RESOLUTION NO. 5020-24
BE IT R ES O LVE D BY TH E G OVERNING BOD Y OF TH E C ITY OF FA IRHOPE,
ALABAMA , as follow s:
[I] That the Cit y of Fairh ope did reque s t, re c eive, and open bids to pro cure services for (Bid No . 24 -
023 ) Citywide Tree Maintenanc e Annual Contrac t at 555 South Section Street , City of Fairhope
offi c es, Fairhope, Alabama .
[2] A t the appointed tim e and plac e, bids were received and tabulated as follows :
[3] After evaluating the bids with required specifi • i n, DG Trees, LL C is 11
24-023) C ity wid e T ree Ma intenan c e · Annu a l Contra l i r l e a nnu • I 11
DULY ADOPTED THIS 2 1
Corey Martin , Council President
Attest:
C l'IV o t .. lll l rh O p• atd TabulaUon
•10 NO 2 •~23
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10391
21 March 2024
Counci lmember Boone in troduced in writing, and moved for the adoption of
the following reso lution, that the City of Fairhope approves the procurement of C loud
PBX VoIP System on the Purchasing Cooperative TIPS (Contract #23 105) with
Ambit Solutions, that therefore, does no t have to be let out for bid. The total cost not-
to-exceed $138,675.32 for th ree (3) years. Seconded by Counci lmember Conyers,
motion passed unan imo u s ly by voice vote.
RESOLUTION NO. 5021-24
B E IT RE SOLVE D BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as fo ll ows:
[I] That the City of Fairhope approves the procurem of Cloua PBX VoTP System that is
on the Purchasing Cooperative TIPS (Contract #2 05) ,, ·th Ambit Solution s and therefore
does not have to be let out for bid. The total co t not-to-xceed $138,675 .32 for three (3)
years .
ADOPTED ON THIS 21 ST
Corey Martin , Council President
Attest:
Councilmemher Boone introduced in writing, and moved for the adoption of
the following resolution, a reso lut ion to award (Bid No. 24-022) for Two (2) New
Ford Mustang Mach E Electric Ve hi c les or Equivalent to Buster M il es Ford with a bid
proposal not-to-exceed $76,324.28. Seconded by Councilmember Burre ll , motion
passed unanimously by voice vote.
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10 392
21 March 2024
RESOLUTION NO. 5022-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows :
[I] Th a t the City of Fairhope did request, receive , and open bids to proc ure servi ces for (Bid No.
24-022) Two (2) New Ford Mu stang Mach E Electric Vehicles or Equivalent at 555 South Section
Street, City of Fairhope offices , Fairhope, Alabama .
[2] At the appointed time and place, bids were received and tabulated as follows :
Please see attached Bid Tabulation
Two (2) New Ford Mustang Mach E Electri c Vehi c le s or Equi valent
[3] After evaluating the bids with required specification s ster Miles Ford is now awarded (Bid
No . 24-022) Two (2) New Ford Mustang Mach E Ele ·c \, ehicles or Equivalent for the annual
no t-to -e xceed cost of $76,324 .28 .
DULY ADOPTED THIS 21ST
Attest:
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Corey Martin , Council Pres ident
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10393
21 March 2024
Councilmember Burrell introduced in writing, and moved for the adoption of the
following resolution , a resolution that the City of Fairhope approves the procurement
of a GPL 750 Standard Cl D2 Gas Odorizer and the start-up and training from Ed
Young Sales Company, Inc . as the sole source . The cost will not-to-exceed
$65 ,948 .86. Seconded by Councilmember Conyers , motion passed unanimously by
voice vote .
RESOLUTION NO. 5023-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I] That the City of Fairhope approves the procurement of a GPL 750 Standard
C1D2 Gas Odorizer and the Start-up and Train ·,g for th e S y st e m from Ed Young
Sales Company for a not-to-exceed cost of 5 , 4 8 .86; a nd Ed Young Sales
Company, Inc . is the Sole Source Master is trihutor .
Corey Martin, Council President
Atte st:
Councilm e mher Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution to award (Bid No. 24-038) to Consolidated Pipe
& Supply for Pipes, Valves and Fittings for Well No. 13 at Water Treatment Plant No.
3 with a bid proposal not-to-exceed $79,229.00. Seconded by Councilmember
Conyers , motion passed unanimously by voice vote.
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10394
21 March 2024
RESOLUTION NO. 5024-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CIT Y OF FAIRHOP E,
ALABAMA, as follows:
[ 1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No.
24-038) for Pipes, Valves and Fittings for We ll No. 13 at Water Treatment Plant No . 3 at 555
South Section Street at the City of Fairhope offices , Fairhope, Alabama .
[2) At the appointed time and place, bids were received and tabulated as follows:
Please see attached Bid Tabulation
Pipes, Valves and Fittings for Well No. 13
[3] After evaluating the bids with required specifications, Consolidated Pipe & Supply is now
awarded (Bid No. 24-038) for Pipes, Va lves aml F ' tin g · for W e ll No . 13 at Wat e r Treatm e nt
Plant No. 3 with a bid proposa l not-to-exceed $79,2 9 .00 .
Corey Martin, Council President
Atte st :
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10395
21 March 2024
Coun cilmember Conyers introdu ced in writing, and mo ved for the adoption of
the following resolution , a resolution to award (Bid No . 24 -007) Utility Right of Way
Clearing and Vegetation Management to Tree Professional , Inc . with a bid proposal
not-to-exceed $461 ,650 .00. Seconded by Councilmember Conyers , motion passed
unanimously by voice vote .
RESOLUTION NO . 5025-24
BE IT RESOL VED BY THE GOV ERNING BOD Y OF TH E CITY O F
FA lRHOP E, ALABAMA , as fo ll ows:
[ 1] That the City of Fairhope did request, receive, and open bids to procure services
for (Bid No . 24-007) Utility Right of Way Clearing and Vegetation Management at
555 South Section Street, City of Fairhope offices , Fairhope, Alabama.
[2] At the appointed time and place, bids were received and tabulated as follows:
Please see attached Bid Tabulation
Utility Right of Way Clearing and Vegetation Management
[3 ] After evaluating the bids with required s ec ifi ca ti o ns , Tree Professi o nals , Inc . is
now awarded (Bid No . 24-007) Uti lit );I ig ht of Way C lea rin g a nd Vege tation
Management for the not-to-exceed cost o/$46 l ,65 p .o o .
DULY ADOPTED THIS I ST DA ~OF MA
Corey Martin, Council President
Attest:
*
*
21 March 2024
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10396
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Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution that the City Council approves the Selection by Mayor
Sherry Sullivan for (RFQ PS24-017) Professional Consulting Services to conduct a
Market Feasibility Study for the Fairhope Docks Marina to US Marina Group; and
allow Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by
Council. Seconded by Councilmember Conyers, after discussion, Council President
Martin moved for resolution to be tabled and discussed at the next Work Session
indefinitely. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote. Assistant City Clerk, Jenny Opal Wilson , asked , Council President Corey
Martin to pass gavel to Council President Pro Tempore Jack Burrell to amend motion
for formality. Council President Pro Tempore Jack Burrell moved for resolution to be
tabled and discussed at the next Work Session indefinitely. Seconded by
Councilmember Conyers, motion passed unanimously by voice vo te .
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10397
21 March 2024
Councilmember Conyers moved to grant the request of Molly Spain,
President, Baldwin County Trailblazers requests permission to use the sidewalks and
grassy area of Utopia Park for a Baldwin County Trailblazers event: "4th Annual
Chalk the Trail " on Saturday, April 20, 2024, from 12:00 -5:00 p.m . with an alternate
rain date of Sunday, April 21, 2024, from 12 :00 -5 :00 p.m. Also requesting the use
of Orange Street Pier segment with hopes to have a juried event at Utopia Park and a
non -juried event at Orange Street Pier with the parking lot blocked for use of
activities for the Chalk the Trail event. This event raises awareness as well as funds
for the Baldwin County Trailblazers. Seconded by Councilmember Burrell, motion
passed unanimously by voice vote .
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution that City Council approves the selection of Krebs
Engineering by the Mayor for Professional Engineering Services for Project 2024-
PWI020 Water Main Repair/Replacement at US Hwy 98 Crossing at Fly Creek, allow
the Mayor to negotiate the not-to-exceed fee, to immediately execute the exigent
Contract with Krebs Engineering, and to present the negotiated contract for Council
Approval , after the fact at the next scheduled Council Business Meeting. Seconded
by Councilmember Boone, motion passed unanimously by voice vote .
RESOLUTION NO. 5026-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY
OF FAIRHOPE, ALABAMA, that City Council approves the selection of Krebs
Engineering by the Mayor for Professional Engineering Services for Project
2024-PWI 020 Water Main Repair/ Replacement at US Hwy 98 Crossing at Fly
Creek, allow the Mayor to negotiate the not-to-exceed fee , to immediately
execute the exigent Contract with Krebs En g in eering , and to present the
negotiated contract for Council Approval , aft r the fact at the next schedule
Council Business Meeting.
DULY ADOPTED THIS 21 ST
Corey Martin, Council President
Attest:
10398
21 March 2024
The following individuals spoke during Public Parti c ipation for Non-Agenda
Item s:
1) Anne Brandt, 103 Riley Circle, addressed the City Council regarding
clarification of the petition in circulation for reconsideration of Fitness Court
placement.
Councilmember Boone moved to joum th e meeting. Second eJ hy
Councilmember Conyers , motion passed una in ou s ly hy voice vot e .
There being no further business to c
was duly adjourned at 6:43 p .m.
Corey Martin, Council President