HomeMy WebLinkAbout03-21-2024 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Thursday, March 21, 2024 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of March 6, 2024 Regular City Council Meeting and minutes of
March 6, 2024 Work Session
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Final Adoption - An Ordinance amending Ordinance No. 1692; and repealing
Ordinances No. 1479, No. 1587, and No. 1595; The Rules of Procedure in all
instances for the Meetings of the City Council: Section II and Section III; specifically
the City Council Meetings. (Introduced, City Council Meeting, March 6, 2024.)
6. Ordinance - An Ordinance to adopt a Floodplain Development Ordinance for the
City of Fairhope.
7. Ordinance - Annexation - City of Fairhope property, multiple contiguous parcels in
Fairhope, Alabama: Nature Park parcel, Flying Creek Nature Reserve House
parcel, and others. PPINS: 210294, 11744, 007497, 222828, and 031457.
8. Ordinance - Annexation - City of Fairhope and Fairhope Single Tax Corporation
contiguous property - 103350 County Road 48, Fairhope, Alabama. PPINS:
211345, 248115, 248116, 257617, and 77864.
9. Resolution - That the Public Improvements indicated herein for Old Battles Village,
Phase 6, are hereby accepted for Public Maintenance subject to the Bond posted;
and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty
Agreement between the City of Fairhope and 68V OBV 2020, LLC.
10. Resolution - That the City Council hereby authorizes and directs Mayor Sherry
Sullivan to execute and deliver, on behalf of the City, a term sheet with the Lender
respecting the Warrant, in substantially the form attached as Exhibit A to this
Resolution.
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City Council Regular Meeting
March 21, 2024
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11. Resolution - That the City Council approves and adopts the recommendation of the
Personnel Board for the reclassification of one (1) Code Enforcement Officer
APOST Certified (Grade 8), assigned to the Revenue Department, to Code
Enforcement Officer (Grade 7) with no APOST requirements while remaining
assigned to the Revenue Department.
12. Resolution – That certain items are declared surplus and the Mayor and City
Treasurer are hereby authorized and directed to dispose of personal property
owned by the City of Fairhope by one of the three methods listed on the resolution.
13. Resolution - To award (Bid No. 24-024-2021-PWI-019) to Blade Construction, LLC
for North Ingleside Drainage Repair/Improvement Project with a bid proposal not-to-
exceed $323,022.00.
14. Resolution - To award (Bid No. 24-025) for a New 15,000 GVWR Crew Cab Truck
Chassis or equivalent to Larry Puckett Chevrolet, Inc. with a bid proposal not-to-
exceed $64,493.14.
15. Resolution - To award (Bid No. 24-023) the Citywide Tree Maintenance Annual
Contract to BDG Trees, LLC for the not-to-exceed amount of $96,000.00 annually.
16. Resolution - That the City of Fairhope hereby authorizes Mayor Sherry Sullivan to
execute the proposal from Granicus for the Annual Fee of $4,850.42.
17. Resolution - That the City of Fairhope approves the procurement of Cloud PBX
VoIP System on the Purchasing Cooperative TIPS (Contract #23105) with Ambit
Solutions, that therefore, does not have to be let out for bid. The total cost not-to-
exceed $138,675.32 for three (3) years.
18. Resolution - To award (Bid No. 24-022) for Two (2) New Ford Mustang Mach E
Electric Vehicles or Equivalent to Buster Miles Ford with a bid proposal not-to-
exceed $76,324.28.
19. Resolution - That the City of Fairhope approves the procurement of a GPL 750
Standard C1D2 Gas Odorizer and the start-up and training from Ed Young Sales
Company, Inc. as the sole source. The cost will not-to-exceed $65,948.86.
20. Resolution - To award (Bid No. 24-038) to Consolidated Pipe & Supply for Pipes,
Valves and Fittings for Well No. 13 at Water Treatment Plant No. 3 with a bid
proposal not-to-exceed $79,229.00.
21. Resolution - To award (Bid No. 24-007) Utility Right of Way Clearing and
Vegetation Management to Tree Professional, Inc. with a bid proposal not-to-
exceed $461,650.00 annually.
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City Council Regular Meeting
March 21, 2024
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22. Resolution - That the City Council approves the Selection by Mayor Sherry Sullivan
for (RFQ PS24-017) Professional Consulting Services to conduct a Market
Feasibility Study for the Fairhope Docks Marina to US Marina Group; and allow
Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by
Council.
23. Request - Molly Spain, President, Baldwin County Trailblazers requests permission
to use the sidewalks and grassy area of Utopia Park for a Baldwin County
Trailblazers event: “4th Annual Chalk the Trail” on Saturday, April 20, 2024, from
12:00 – 5:00 p.m. with an alternate rain date of Sunday, April 21, 2024, from 12:00
– 5:00 p.m. Also requesting the use of Orange Street Pier segment with hopes to
have a juried event at Utopia Park and a non-juried event at Orange Street Pier with
the parking lot blocked for use of activities for the Chalk the Trail event. This event
raises awareness as well as funds for the Baldwin County Trailblazers.
24. Resolution – That City Council approves the selection of Krebs Engineering by the
Mayor for Professional Engineering Services for Project 2024-PWI020 Water Main
Repair/Replacement at US Hwy 98 Crossing at Fly Creek, allow the Mayor to
negotiate the not-to-exceed fee, to immediately execute the exigent Contract with
Krebs Engineering, and to present the negotiated contract for Council Approval,
after the fact at the next scheduled Council Business Meeting.
25. Public Participation – (3 minutes maximum)
26. Adjourn
Next Regular Meeting - Monday, April 8, 2024 - Same Time Same Place
ADD ON
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