HomeMy WebLinkAbout02-19-2024 City Council MinutesSTAT E OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 19 February 2024.
10341
Present were Council President Corey Martin, Councilmembers: Jack Burrell,
Jimmy Conyers, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E.
McDowell, and City Clerk Lisa A. Hanks. Councilmember Jay Robinson was absent.
There being a quorum present, Council President Martin called the meeting to
order. The invocation was given by Councilmember Kevin Boone and the Pledge of
Allegiance was recited. Councilmember Conyers moved to approve minutes of the 22
January 2024, regular meeting; and minutes of the 22 January 2024, work session.
Seconded by Councilmember Burrell, motion passed unanimously by voice vote.
Council President Martin announced Agenda Items Number 8 and Number 9
have been pulled from the Agenda.
Mayor Sullivan addressed the City Council and thanked City employees and
the organizations for making Mardi Gras a successful event. She thanked the Fairhope
Public Library for allowing the Alabama Public Power event to take place there.
Mayor Sullivan announced that Arbor Day would be held Saturday at 10:00 a.m. at
Coastal Alabama Community College. She mentioned the Founders Day Track
dedication to be held on Tuesday, February 20, 2024.
Councilmember Conyers commented the Library Board met today; and
mentioned Agenda Items Number 21 and Number 22 on the agenda tonight.
Councilmember Boone said Happy Birthday to his daughter Brittany.
Council President Martin also thanked City staff, the Mayor, and the
organizations for making Mardi Gras successful.
Councilmember Boone introduced in writing an ordinance to require
Annexation f ct Property Outside the City Limits but Contiguous to the City Limits
for New Contiection to the City ofFairhope's Water System. Council President Martin
explained the ordinance; and Councilmember Burrell said we spoke at length several
weeks ago. Mayor Sullivan mentioned SB 107 that took away our extraterritorial
jurisdiction to enforce our ordinances and to issue permits. Due to lack of a motion
for immediate consideration, this ordinance will layover until the February 26, 2024
City Council meeting.
10342
19 February 2024
Councilmember Conyers introduced in writing an ordinance to Establish
Water and Wastewater Rates for All Customers of the City of Fairhope Water and
Wastewater Systems and to Repeal and Replace Ordinance No. 1759. Councilmember
Burrell said in the spirit of transparency, he spoke about the new rates on television.
He briefly went over the proposed rates; and said the rates are to keep up with
inflation only. Due to lack of a motion for immediate consideration, this ordinance
will layover until the February 26, 2024 City Council meeting.
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 24-014) to Taylor
Corporation for Water Treatment Plant No. I Improvements -Phase I with a
bid proposal not-to-exceed $1,471,500.00. Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
RESOLUTION NO. 4985-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City of Fairhope did request, receive, and open bids to procure services
for (Bid No. 24-014) for the Water Treatment Plant No. I Improvements Project at
555 South Section Street in the City of Fairhope offices, Fairhope, Alabama.
[2]At the appointed time and place, bids were received and tabulated as follows:
Taylor Corporation
Robert J. Baggett, Inc.
Base Bid
$1,446,500.00
$1,565,385.44
Alternate No. 1
$25,000.00
$ 7,500.00
(3] After evaluating bids with required specifications, Taylor Corporation is now
awarded (Bid No. 24-014) for the Water Treatme Plant No. 1 Improvements Project
for a not-to-exceed amount of$1,471,500.00.
DULY ADOPTED THIS 19TH
Corey Martin, Council President
Attest:
10343 19 February 2024 Councilmember Burrell moved to amend the resolution to add the words "or a single-family lot in a subdivision that already has availability certificates" after corporate limits in the last paragraph. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution as amended, a resolution that the City Council hereby amends Resolution No. 4950-23 to add the following words to the last paragraph: the City Utility Department may issue availability certificates and it may provide sewer service to a subdivision with 4 or fewer lots, a single-family home outside the Corporate Limits, or a single-family lot in a subdivision that already has availability certificates. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 4986-24
WHEREAS, on December 11, 2023, the City Council adopted Resolution No. 4950-23 that suspended the issuance of availability certificates for sewer service to new applicants outside the corporate limits of the City of Fairhope; and WHEREAS, there is a need to revise the resolution to add the following: the City Utility Department may issue availability certificates and it may provide sewer service to a subdivision with four or fewer lots or a single-family home outside the corporate limits. NOW, THEREFORE, BE IT RESOLVED BY THE GO VERNING BODY OF THE
CITY OF FAIRHOPE, ALABAMA, That the City Council hereby amends Resolution No. 4950-23 to add the following: the City Utility Department may issue availability certificates and it may provide sewer service to a subdivision with 4 or fewer lots, a singl e-family home outside the corporate limits, or . ingle-family lot in a subdivision that already has availability certificates. Attest: L A. s, City Clerk ADOPTED THIS 19TH DA Corey Martin, Council President
10344
19 February 2024
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS24014) for
the Design of a New 16-Inch Force Main and Two (2) Master Wastewater Pump
Stations Along the Highway 181 Corridor to Kimley-Hom and Associates, Inc.; and
hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved
by Council. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
RESOLUTION NO. 4987-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City Council approves the selection of Kimley Hom and Associates, Inc.
for (RFQ PS24-014) to perform Professional Engineering Services for the Design of a
New 16-Inch Force Main and Two (2) Master W stewater Pump Stations along the
Highway 181 Corridor; and hereby authorizes ay r Sherry Sullivan to negotiate the
fee schedule.
DULY ADOPTED THIS 19TH
Corey Martin, Council President
Attest:
64&L City Cl rk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 24-018-2024-PW I-013) to
John G. Walton Construction Co., Inc. for County Road 13 Resurfacing Project with a
bid proposal not-to-exceed $408,297.01. Seconded by Councilmember Conyers,
motion passed unanimously by voice vote.
10345
19 February 2024
RESOLUTION NO. 4988-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope did request, receive, and open bids to procure services
for (Bid No. 24-018-2024-PWI-013) County Road 13 Resurfacing Project at 555
South Section Street, City of Fairhope Offices, Fairhope, Alabama.
[2]At the appointed time and place, five (5) bids were received and tabulated as
follows:
Vendor
John G. Walton
Ammons & Blackmon Construction
Arrington Curb & Excavation
H.O. Weaver & Sons, Inc.
Asphalt Services, Inc.
Base Bid Total
$408,297.01
$495,954.00
$487,335.25
$416,793.50
$495,677.77
Additive Alternative
Bid Total
$252,222.10
$142,684.50
$231,338.00
$159,705.72
$ 98,180.60
[3]After evaluating the bids with required spec· ca( ns, John G. Walton Co., Inc. is
now awarded (Bid No. 24-018-2024-PWI-3) for. County Road 13 Resurfacing
Project with a bid proposal not-to-exceed $4 8,297.0
UARY 2024
Corey Martin, Council President
Attest:
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope authorizes submission
of the RAISE Grant Program 2024 for a bridge system to replace a box culvert
system over Fly Creek on U. S. Highway 98, Fairhope, Alabama; and authorizes the
Mayor to sign all required grant application documents on behalf of the City.
Seconded by Councilmember Burrell, motion passed unanimously by voice vote.
10346 19 February 2024 RESOLUTION NO. 4989-24
AUTHORIZING SUBMISSION OF THE REBULDING AMERICAN
INFRASTRUCTURE WITH SUSTAINABILITY AND EQUITY PROGRAM (RAISE)
DISCRETIONARY GRANT PROGRAM 2024
WHEREAS, the United States Department of Transportation (U.S. DOT) released the Notice of Funding Opportunity for Rebuilding American Infrastructure with Sustainability and Equity Program (RAISE) Discretionary Grant Program for 2024. The minimum award is $5 million and maximum award for capital projects is $25 million. Capital projects include highway, bridge or other road projects eligible under Title 23, USC; and WHEREAS, RAISE discretionary grants help project sponsors at state and local level, including municipalities, Tribal governments, counties, and others complete critical freight and passenger transportation infrastruct ure projects. The eligibility requirements of RAISE allow project sponsors to obtain funding for projects that may be harder to support through other U.S. DOT Grant Programs; and WHEREAS, in conjunction with ALDOT, Baldwin County Commission, Eastern Shore MPO, Mobile Bay NEP and other key stakeholders, the City of Fairhope has identified the U.S. Highway 98 crossing of Fly Creek as an excellent Project to apply for a RAISE Grant. ALDOT's alternative analysis of the repair of failed box culverts, they identified the bridging of the Fly Creek to be the best solution from an infrastructure and environmental standpoint. However, cost is the main barrier to the best solution for a permanent fix. A bridge system would allow a full stream restoration that would facilitate reconnection of channel from upstream to downstream of the current crossing. Mobile Bay NEP has been awarded a $2.7M GOMESA Grant for Stream Restoration of Fly Creek; and WHEREAS, the City of Fairhope is requesting approval to apply for up to $20 million funding to convert a box culvert system to a bridge system over Fly Creek on U.S. Highway 98. The grant is being supported by ALDOT who will also manage this project. The City of Fairhope will only serve as a Grant Facilitator. NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FA IRHOPE IN REGULAR SESSION ASSEMBLED, that by this Resolution the City of Fairhope authorizes submission of the RAISE Grant for a bridge system to replace a box culvert system over Fly Creek, U.S. Highway 98, Fairhope, Alabama. BE IT FURTHER RESOLVED, that the City Council authorizes t ayor to sign all required grant application documents on behalf of the City. Corey Martin, Council President Attest: �ti/�L City Cler
10347
I 9 February 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves and adopts the
recommendations of the Personnel Board for the reclassification of one (I) GIS
Te chnician (Grade I 0) to Engineering Tec hnician (Grade 8). Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 4990-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council approves and adopts the
recommendations of the Personnel Board for the Public Works Engineering
Department to reclassify one GIS Te chn ician (Gra to Engineering Technician
(Grade 8).
ADOPTED THIS 19TH DAY
Corey Martin, Council President
ATTEST:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
Procurement of New Replacement Cabinetry for Fire Station I. The total cost not-to
exceed $69,578.00. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUTION NO. 4991-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City of Fairhope approves the Procurement and Installation of the New
Replacement Cabinetry at Fire Station I to Thomas Construction for a not-to-exceed
cost of $69,578.00.
10348 19 February 2024 [2]Three (3) vendors were contacted for quotes for this procurement. One (1) quotewas obtained, one ( 1) vendor stated that they were unable to supply the type ofcabinetry needed, and One ( 1) vendor did not have the workforce to do the work atthis time. Thomas Construction provided a quote for Sixty-Nine Thousand FiveHundred Seventy-Eight Dollars ($69,578.00). The quote included installing newplastic laminate-faced cabinets, new quarts countertops on 120 square feet ofcabinets, removing 324 square feet of floor and replacing with 12 x 12 ceramic tileflooring, and installing four ( 4) new sinks.[3]Funds will be transferred within the Capital Improvements budget to cover themajority of the cost. Current Budget for this line item is $36,100.00. Proposing thetransfer within the Capital Improvement Budget for a shortfall of $33,478.00. Cancelredoing of the bay floors $17,000.00 and cancel the purchase of new lockers$14,100.00. Also cancel the expense purchase of shop vacs for $1,600.00. Overall,with transfers of the noted budget monies, this roj twill be $778.00 short.ADOPTED ON THIS 19TH Corey Martin, Council President Attest: �s,Mc City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the Procurement of Backup Internet Service from C Spire for Thirty-Six (36) months for a not-to-exceed amount of $3 I ,500.00. Seconded by Council member Boone, motion passed unanimously by voice vote. Councilmember Burrell commented that one-third needs to be added to both the 2025 and 2026 budgets. **
10349
19 February 2024
RESOLUTION NO. 4992-24
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the procurement of backup internet from
C Spire for Thirty-Six (36) months for a not-to-exceed cost of $31,500.00.
[2]C Spire provided the lowest quote that met the procurement requirements for
$875.00 per month. Direct Internet Access, 1 ps eed and Static IP are included
in the price. The total cost is $31,500.00 for th e (3) y ars.
ADOPTED ON THIS 19TH D
Corey Martin, Council President
Attest:
�A!/4A,l� �s,MMC 1
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby auth orized
to execute Change Order No. 1 for (RFQ PS004-22) Professional Engineering
Services for an Athletic Track and Additional Parking at Founder's Park with a cost of
$2,145.00 with GeoCon Engineering & Materials Testing Inc., subcontract of contract
with Sawgrass Consulting, LLC. The total project completion cost for this
subcontract will be $10,145.00. Seconded by Councilmember Conyers, motion
passed unanimously by voice vote.
*
*
*
10350 19 February 2024 RESOLUTION NO. 4993-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Sherry Sullivan is hereby authorize execute Change Order No. 1 for
(RFQ No. PS004-22) Professional Engineering Services £ r n Athletic Track and Additional
Parking at Founder's Park with a cost of $2,145.00 wi G oCon Engineering & Materials Testing, Inc., subcontract of contract with Sawgrass on ult'ng, LLC. The total project
completion cost for this subcontract will be $10, I 45.00.
Corey Martin, Council President
Attest:
�A�� A.Hks,MMC
ity Cler Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution to authorize the negotiation of (Bid No. 24-017) with Yamaha Golf Car Company for 70 New Electric Golf Carts for Quail Creek Golf Course Purchase or Lease Options as the only responsive bidder. The direct purchase cost is not-to-exceed $523,250.00. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. RESOLUTION NO. 4994-24
BE IT RESOL VED BY THE GOVERNING BODY OF THE CITY OF FAI RHOPE,
ALABAMA, That the City of Fairhope did request, receive, and open bids to procure services for
(Bid No. 24-017) for Seventy (70) New Electric Golf Carts for Quail Creek Golf Course Purchase
or Lease Options at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama; and
the City Council authorizes the negotiation of (Bid No. 24-017) with Yamaha Golf Car Company
for 70 New Electric Golf Carts for Quail Creek Golf Course P se or Lease Options with the one responsive bidder. The direct purchase cost is not-to-exceed$ 23,25 .00.
Attest:
10351
19 February 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 24-016) to Image Solutions
USA for Flame Resistant (FR) Uniform Shirts Annual Contract for the not-to
exceed amount of $45,000.00 annually. Seconded by Councilmember Boone, motion
passed unanimously by voice vote.
RESOLUTION NO. 4995-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope did request, receive, and open bids to procure services
for (Bid No. 24-016) for Flame Resistant (FR) Uniform Shirts Annual Contract at 555
South Section Street at the City of Fairhope offices, Fairhope, Alabama.
[2]At the appointed time and place, five (5) bids were received and tabulated as
follows:
Please see attached Bid Tabulation
Flame Resistant (FR) Uniform Shirts Annual Contract
[3]After evaluating the bids with required s ifications, Image Solutions USA is
now awarded (Bid No. 24-016) for Flam Resi tant (FR) Uniform Shirts Annual
Contract with a bid proposal not-to-exceed 45,00 .00.
Corey Martin, Council President
Attest: 4� City Clerk
*
*
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10353
19 February 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 24-019) to SP Designs +
Manufacturing, Inc. for Employee uniform Shirts Annual Contract for the not
to-exceed amount of $40,000.00 annually. Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
RESOLUTION NO. 4996-24
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope did request, receive, and open bids to procure services
for (Bid No. 24-019) for Employee Uniform Shirts Annual Contract at 555 South
Section Street at the City of Fairhope offices, Fairhope, Alabama.
[2]At the appointed time and place, bids were received and tabulated as follows:
Please see attached Bid Tabulation
Employee Uniform Shirts A Contract
[3]After evaluating the bids with requ· ed specifications, SP Designs +
Manufacturing, Inc. is now awarded (Bid No 24-019) for Employee Uniform Shirts
Annual Contract with a bid proposal not-to-e eed $40 00 .00.
DULY ADOPTED THIS 19TH
Attest:
lUA.anks, City Clerk
*
*
Corey Martin, Council President
City of Falrtlope Bid Taltuletian
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10355
19 February 2024
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Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution To award (Bid No. 24-021) to Witherington
Construction Corp. for Fairhope Public Library Second Floor Renovation with a bid
proposal not-to-exceed $812,000.00. Seconded by Councilmember Burrell, motion
passed unanimously by voice vote.
10356
19 February 2024
RESOLUTION NO. 4997-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope did request, receive, and open bids to procure services
for (Bid No. 24-021) for the Fairhope Public Library Second Floor Renovation at the
City of Fairhope offices, Fairhope, Alabama.
[2]At the appointed time and place, bids were received and tabulated as follows:
Please see attached Bid Tabulation
Fairhope Public Library Second Floor Renovation
[3]After evaluating the bids with required specifications, Witherington Construction
Corp. is now awarded (Bid No. 24-021) for the Fairhope Public Library Second Floor
Renovation with a bid proposal not-to-exceed $812,000.00.
DULY ADOPTED THIS 19TH
orey Martin, Council President
Attest:
19 February 2024
City al Fairhope Bid Tabulation
Bid No. 24-021 Llbray 2nd Floor Renovation
Opened Februay 6, 2024 at 10:00 A.II.
Vendor
Reed-Hays Construction, LLC
Rogers & ¼llard, Inc.
JNB Ser\'lces, LLC
De!-Con, LLC
Tendall ConslructJon. LLC
l/.llherington Coostructioo
Signalin
Erin Wolfe, PIJn:hasfng Manager
Bid Docinonts Sipd /
Notartzed
(YIN)
Y/Y
Y/Y
Y/Y
Y/Y
Y/Y
Y/Y
10356A
Addendum I / II Bid Bond (Y/N) Acknowledged Total Bid
Check Y/Y $919.000 00
y Y/Y S894 731.00
y Y/Y S1056,Jn.OO
y Y/Y S924 273.00
y Y/Y $999 033.00
y Y/Y $812 000 00
Councilmember Conyers moved to reappoint Dan Stankoski to the Library
Board for a four-year term which will expire February 2028. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
City Council reviewed an application for a Beer/Wine Off Premises License
by Rajesh Arora, RHPP Trading, LLC d/b/a Deli Depot Food Mart located at 355
Greeno Road South, Fairhope, Alabama. Councilmember Conyers moved to approve
the issuance of the license. Seconded by Councilmember Burrell, motion passed
unanimously by voice vote.
10357 19 February 2024 The following individual spoke during Public Participation for Non-Agenda Items: 1)Jimmy Adams, 9 Audubon Place, addressed the City Council and asked ifthere was a difference in Corporate Limits and City Limits. The CityCouncil replied those are synonymous.At the request of the City Attorney, Marcus E. McDowell, the City Council will rise from the meeting to go into Executive Session on Alabama Code § 36-25A-7(a)(3) to discuss the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the governmental body pursues a proposed course of action. The approximate time to be in Executive Session is 50 minutes. Councilmember Boone moved to go into Executive Session. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Exited the dais at 6:39 p.m. Returned at 7:29 p.m. Councilmember Conyers moved to adjourn the meeting. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. There being no further business to com before the City Council, the meeting was duly adjourned at 7:30 p.m. Corey Martin, Council President �� City lerk