HomeMy WebLinkAbout02-26-2024 City Council MinutesSTATE OF ALABAMA )( COUNT Y OF BALDW IN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 26 February 2024. 10358 Present were Council President Corey Martin, Councilmembers: Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Councilmember Jack Burrell was absent. There being a quorum present, Council President Martin called the meeting to order. The invocation was given by Associate Pastor Bill Quinn of Trinity Presbyterian Church and the Pledge of Allegiance was recited. Councilmember Conyers moved to approve minutes of the 19 February 2024, regular meeting; and minutes of the 19 February 2024, work session. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Mayor Sullivan addressed the City Council regarding the following items: 1)Arbor Day Celebration and thanked everyone who helped;2)Track opening at Founders Park;3)Volanta Park Cleanup Day;4)J. Larry Newton Elementary School Presentation by Tonya Harrelson;5)3-Mil Tax Update in March and April City SketchesCouncilmember Conyers introduced in writing an ordinance to annex the property of JVN Holdings, LLC located at 18060 Greeno Road, Fairhope, Alabama. Tax Parcel 46-08-28-0-000-020.002 (PIN Number 348043); containing 2.20 acres, more or less. Due to lack of a motion for immediate consideration, this ordinance will layover until the March 6, 2024 City Council meeting. Councilmember Boone moved for final adoption of Ordinance No. 1790, an ordinance to require Annexation for Property Outside the City Limits but Contiguous to the City Limits for New Connection to the City of Fairhope's Water System. (Introduced at the February 19, 2024 City Council Meeting) Seconded by Councilmember Conyers, motion for final adoption passed by the following voice votes: AYE-Martin, Conyers, Robinson, and Boone. NAY -None.
10359
26 February 2024
Councilmember Conyers moved for final adoption of Ordinance No. 1791, An
Ordinance to Establish Water and Wastewater Rates for All Customers of the City of
Fairhope Water and Wastewater Systems and to Repeal and Replace Ordinance No.
1759. (Introduced at the February 19, 2024 City Council Meeting) Seconded by
Councilmember Boone, motion for final adoption passed by the following voice
votes: AYE-Martin, Conyers, Robinson, and Boone. NAY -None.
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 24-020-2024-PWI-001) for
Pine Street One-Way Conversion and Parking Project to R.H. Deas Building Co. for
the Base Bid plus Additive Alternate for a total bid amount not-to-exceed
$251,398.00. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
RESOLUTION NO. 4998-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows: [ 1]That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 24-020-2024-PWI-001) Pine Street One-Way Conversion and Parking Project at 555 South Section Streetat the City of Fairhope Offices, Fairhope, Alabama.[2]At the appointed time and place, bids were received and tabulated as follows:Please see attached Bid Tabulation Pine Street One-Way Conversion and Parking Project [3]The City Engineer is requesting Council to consider and to act on one of two options:Option One (Base Bid Only): Aw ard the base bid to James Brothers Excavation, Inc. and authorize the Mayor Sherry Sullivan to execute a contract with a not to exceed amount of two hundred and twelve thousand, six hundred and twenty-seven dollars ($212,627.00). Option Two (Add. Alt.): Award the base bid in addition to the additive alternative bid to R.H. Deas Building Co., Inc. and authorize Mayor Sherry Sullivan to execute a contract with a not-to-exceed amount of two hundred and fifty-one thousand, three hundred and ninety-eight dollars ($251,398.00). [4]After evaluating the bids with required specifications Council awards Option Two (Add. Alt.) on(Bid No. 24-020-2024-PWI-001) to R.H. Deas Building o for Pine Street One-Way Conversion andParking Project for the Base Bid plus Additive Alternat for a total amount not-to-exceed $251,398.00;and authorize Mayor Sherry Sullivan to execute contraDULY ADOPTED THIS 26TH D Corey Martin, Council President Attest: /4it!:� City Clerk
26 February 2024
City of Fairhope Bid Tabulation
Bid No. 24-020-2024.PWl-001 Pine Street One-Way Conversion and Parking Project
Opened February 8, 2024 at 10:00 A.M.
----Bid Bond (Y.tll Vendor I , . .., ! ! I r-7 I
John G. Wlllrl y y y
RH Dea Ut,g em.-,,, llC y y y
Pl Ruaell, llC y y y
.... EJl:avatlg,lne. y y y
10360
TOIIIAddllhl Total Collllnldlon Colt AlllmllM Conlllucllon TOIII
!Bat Bid TOIIII IINe Bid+ Alllmfl" Coll
124i11111.S2 136.438.25 WU37.n
$216.320.00 $35,078.00 $251,388.00
$213,506.80 141.517.12 $262,024.02
$212.627.00 $39,909.00 $252,5311.00
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the
procurement of the replacement of 125' x 11' of soffit under pinning for the northwest
corner of the Civic Center. The cost will not-to-exceed $56,617.00. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
10361
26 February 2024
RESOLUTION NO. 4999-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of the replacement of 125'
x 11' of soffit under pinning and hat channel for the northwest comer of the Civic Center
damaged during Hurricane Sally to RH DEAS Building Co. The cost will not-to-exceed
$56,617.00; and will be paid from insurance proceeds.
ADOPTED ON THIS 26TH DAY
Corey Martin, Council President
Attest:
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the
procurement of Media for the Parkson Fuzzy Filter at the Wastewater Treatment Plant
from Parkson as sole source and manufacturer. The cost will not-to-exceed
$52,938.00. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
RESOLUTION NO. 5000-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of Media for the Parkson
Brand Fuzzy Filter at the Wastewater Treatment Plant from Parkson as Sole Source for a not
to-exceed cost of $52,938.00; and this equipment is exempt from formal bidding per Code of
Alabama 1975, Section 41-16-51(b)(7).
ADOPTED ON THIS 26TH D
Corey Martin, Council President
Attest:
10362
26 February 2024
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution to award (Bid No. 24-015) to Outdoor
Aluminum, Inc. for Bleachers for Founders Park Track Facility with a bid proposal
not-to-exceed $142,069.00. Seconded by Councilmember Boone, motion passed
unanimously by voice vote.
RESOLUTION NO. 5001-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA,
[ 1]That the City of Fairhope did request, receive, and open bids to procure services
for (Bid No. 24-15) for Bleachers for Founders Park Track Facility at 555 South
Section Street at the City of Fairhope Offices, Fairhope, Alabama
[2]At the appointed time and place, one bid was received and tabulated as follows:
Outdoor Aluminum $142,069.000
[3]After evaluating the bids with required specifications, Outdoor Aluminum, Inc. is
now awarded (Bid No. 24-015) Bleachers for Founders Park Track Facility with a bid
proposal not-to-exceed $142,069.00.
DULY ADOPTED THIS 26TH D
Corey Martin, Council President
Attest:
�ft� City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the
procurement of Bleachers for the New Baseball Fields at Volanta Park. The total cost
not-to-exceed $27,015.28. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
10363
26 February 2024
RESOLUTION NO. 5002-24
BE IT RESOL VED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the procurement of Bleachers for the New
Baseball Fields at Volanta Park to BSN Sports LLC for a not-to-exceed cost of
$27,015.28; and the items are available for direct procurement through the Omnia National
Contract which has been nationally bid; and therefore, es not have to be let out for bid.
ADOPTED ON THIS 26TH DAY 0
Corey Martin, Council President
Attest:
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to approve the procurement of Notify Annual
SAAS Fees from Tyler Technologies. The amount for the Notify Annual SAAS Fees
not-to-exceed $6,000.00. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
RESOLUTION NO. 5003-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[ 1]That the City of Fairhope approves the procurement of Notify Annual SAAS Fees from
Tyler Technologies, Sole Source provider of Munis Software, for a not-to-exceed cost of
$6,000.00.
ADOPTED ON THIS 26TH DAY OF
Corey Martin, Council President
Attest:
�� City Clerk
10364 26 February 2024 Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves and adopts the recommendations of the Personnel Board for the reclassification of Gas Inspector from Grade 6 to Grade 8. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5004-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves and adopts the recommendation of the Personnel Board for the Reclassification of Gas Inspect om ( Grade 6) to ( Grade 8). ADOPTED THIS 26TH DAY 024 Corey Martin, Council President ATTEST: �-,alk,L ·saA.H ks, MMC City Clerk The following individuals spoke during Public Participation for Non-Agenda Items: 1)James P. Nix, addressed the City Council regarding the Fairhope Clockand the plaque from Marjorie Tuck in memory of her husband.2)Donald DeGutz, 110 Blakeney, addressed the City Council regarding theHistoric Preservation Commission Ordinance; and questioned when itwould be on the City Council agenda for public input.3)Tammy Holman, resident of Hollowbrook, addressed the City Councilregarding Highway 181 where the four lanes go into two lanes. Ms.Holman said she e-mailed ALDOT regarding the traffic bottlenecking atHollowbrook's road.**
10365
26 February 2024
Councilmember Conyers moved to adjourn the meeting. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 6:24 p.m.
Corey Martin, Council President
�� City Clerk