HomeMy WebLinkAbout01-08-2024 City Council MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 8 January 2024.
10320
Present were Council President Corey Martin, Councilmembers: Jack Burrell,
Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City
Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Martin called the meeting to
order. The invocation was given by Dr. Eric Hankins of First Baptist Church Fairhope
and the Pledge of Allegiance was recited. Councilmember Burrell mO\·ed to approve
minutes of the 20 December 2023, regular meeting. Seconded by Councilmember
Conyers, motion passed unanimously by voice \'Ote.
Mayor Sullivan addressed the City Council regarding the following items:
I)Proclamation for Human Trafficking Awareness Month:
2)Thanked City staff for the New Year's E,·e Celebration and its success;
3)No trash pickup or recycling tomorrow until after 7 :00 a.m .;
4)Letter to citizens went out regarding the City's water. She said the water is okay
and safe to drink. Mayor Sullivan commented we test our water 70 times per
month and at other required times.
The following individual spoke during Public Participation for Agenda Items:
I)Todd Seeley, Gallery by the Bay, addressed the City Council regarding Agenda
Item Number 18; Request to close Fairhope A,·enue from Section Street to
Church Street for First Friday Art Walks in 2024; and to prO\ide live music for
people of Fairhope during Art Walk. Mr. Seeley said this helped our business and
almost all merchants are in favor of keeping it closed. Councilmember Robinson
stated this is a main thoroughfare and if there is a safety issue, the City Council
could shut this down at any time.
Councilmember Burrell commented about the weather this e\'emng and
thanked City staff who may ha\'e to go out in the storm. Councilrnernber Burrell said
that Mayor Nix contacted him regarding Mrs. Tuck who funded the Fairhope Clock:
and requested we put a plaque on it. Mayor Sullivan replied there has always been a
plaque on the Fairhope Clock but had to take it down for the Gaston Plaza Project.
She said it will be put back up when the other plaques come in.
Councilmernber Conyers and Council President Martin both echoed what
Mayor Sulli\'an commented about the New Year's Eve Celebration.
10321
8 January 2024
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No. 1253. Councilmember Burrell introduced in writing an
ordinance to zone the property of the owners, Ryan Creel and Vincent Boothe, a
Planned Unit Development ("PUD") to be known as The Tin Tops at Gayfer. The
property is approximately 5.33 acres and is located at 8437 Gayfer Road Extension.
PPIN #77258. The Planning Commission gave a favorable recommendation of this
ordinance. Council President Martin read the proposed ordinance.
Planning Director Hunter Simmons briefly explained the proposed ordinance; and
answered if needed.
Council President Martin opened the Public Hearing at 6:22 p.m. No one present
opposed the proposed ordinance, the Public Hearing closed at 6:23 p.m. Due to lack
of a motion for immediate consideration, this ordinance will layover until the January
22, 2024 City Council meeting.
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the
procurement of GIS Software from Environmental Systems Research Institute, Inc.
(ESRI) for a not-to-exceed cost of $85,200.00 for three (3) years; and authorizes
Mayor Sherry Sullivan to execute a contract. Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
RESOLUTIO.!\ NO. 4967-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAJ\IA. as
follows:
[I]That the City of Fairhope approves the procurement of the GIS Software Small Go\emment Enterprise
Agreement Annual Subscription from Environmental Systems Research Institute. Inc. (ESRI) for a not-to
exceed cost of $85.200.00 for a three (3) year agreement: and authorizes Mayor Sherry SulliYan to execute a
contract.
[2]The cost per year is T\\ enty-Eight Thousand Four Hundred Dollars ($28.400.00) for a total of three (3)
years at :.i cost of Eight: -Fi\ e Thousand T\\ o Hundred Dollars ($85.200.00).
(3] ESRI software is the only provider that can supply the GJS software currently integrated within our
systems. Citizenserve and Munis, as well as our connections to critical Baldwin County data all that rely on
ESRI software. To replace this software with an altema • would require us to alter many other incumbent
software platforms.
Corey Martin. Council President
Attest:
10322
8 January 2024
Councilmember Robinson moved to approve the 2024 Regular City Council
Meetings. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection of
Hope Hicks with Ball, Ball, Matthews & Novak for Professional Legal Services:
Human Resources/Labor and Employment Advice and Counseling to the City of
Fairhope; and hereby authorizes Mayor Sherry Sullivan to execute the associated
Engagement Letter. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUTION NO. 4968-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council approves the selection of Hope
Hicks with Ball, Ball, Matthews & Novak for Professional Legal Sen'ices: Human
Resources/Labor and Employment Advice and Counseling to the City of Fairhope;
and hereby authorizes Mayor Sherry Sullivan to execute the associated Engagement
Letter.
DULY ADOPTED THIS 8T
Corey Martin, Council President
Attest:
@fs�tf:11� City Cler
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves and adopts the
recommendations for the Public Works Fleet Maintenance Department
Reclassification as follows: The vacant Mechanic position misclassified as a
"Mechanic Clerk" will be correctly reclassified as "Mechanic". Seconded by
Councilmember Conyers. motion passed unanimously by voice vote.
10323
8 January 2024
RESOLUTION NO. 4969-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council approves and adopts the
recommendations for the Public Works Fleet Maintenance Department
Reclassification as follows: The vacant Mechanic position misclassified as a
"Mechanic Clerk" will be correctly reclassified as "Mechanic".
Corey Martin, Council President
ATTEST:
�� City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope hereby amends the
Budget for the FY2023-2024 as recommended and presented above: and authorizes
the City Treasurer to make the necessary changes for an additional Capital
Appropriation of $1.000,000.00 for Flying Creek Nature Preserve with objective to
complete the northern tract per the Masterplan. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 4970-24
WHEREAS, the City Council adopted on September 25, 2023, a resolution approving and
adopting the proposed Budget for the FY2023-2024. Resolution No. 4851-23: and
WHEREAS, the City of Fairhope is desirous to amend the Budget for an additional Capital
Appropriation of $1,000,000.00 for Flying Creek Nature PreserYe with objecti,e to complete
the northern tr act per the Masterplan and the following estimates of expenses, as related
thereto. are hereby adopted and those expenses are appropriated as follo\\'s:
Account Description Debit Credit
103-55891 North Triangle Park 1,000,000.00
I 03-49810 Transfer from General Fund 1,000,000.00
10324
8 January 2024
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City of Fairhope hereby amends the Budget for the FY2023-2024 as
recommended and presented abo\'e; and authorizes th ity Treasurer to make the necessary
changes.
ADOPTED ON THIS 8TH D
Corey Martin, Council President
Attest:
�� City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection of
Wetland Resources Environmental Consulting for (RFQ PS24-012) to perform
Professional Consultant Services to Remove and Control Invasive Exotic Plants in the
City's Pollinator Garden; and hereby authorizes Mayor Sherry Sulli\'an to execute a
Contract with a not-to-exceed fee of $6,680.00. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote. Councilmember Burrell
commented that this will be paid from Grant funds.
RESOLUTION NO. 4971-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FA IRHOPE,
ALABAMA, That the City Council appro\'es the selection of Wetland Resources
Em·ironmental Consulting for (RFQ PS24-012) to perfonn Professional Consultant Ser,ices
to Remo\'e and Control Im·asi\·e Exotic Plants in the City's Pollinator Garden; and hereby
authorizes Mayor Sherry Sulli\·an to execute a Contract \\"ith a not-to-exceed fee of
$6,680.00.
DULY ADOPTED THIS 8TH
Corey Martin, Council President
Attest: @di!�
ity Clerk
10325
8 January 2024
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection of
Safe Span, LLC to perform Professional Consulting Services for (RFQ PS24-007) Bi
Annual Bridge Inspections; and authorizes Mayor Sherry Sullivan to execute a
Contract with a not-to-exceed fee of $10.500.00. Seconded by Councilmember
Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 4972-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City Council approves the selection of Safe Span, LLC to perform
Professional Consulting Services for (RFQ PS24-007) Bi-Annual Bridge Inspections;
and authorizes Mayor Sherry Sullivan to execute a Contract with a not-to-exceed fee
of $10,500.00.
DULY ADOPTED THIS 8TH D
Corey Martin, Council President
Attest:
�!Z� City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution. a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS24-013)
Construction Engineering and Inspection (CE&l) for the Southland Place ADA
Compliant Sidewalks Project to Neel-Schaffer. Inc.; and allow Mayor Sullivan to
negotiate the not-to-exceed fee to be approved by Council. Seconded by
Councilmember Boone. motion passed unanimously by voice vote.
*
10326
8 January 2024
RESOLUTION NO. 4973-24
BE IT RESOL\'ED BY THE GO\'ERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves the selection by Mayor Sherry Sullinn for
Professional Engineering Services for (RFQ PS24-013) Construction Engineering and
Inspection (CE&l) for the Southland Place ADA Compliant Sidewalks Project to Neel
Schaffer, Inc.; and allow Mayor Sulli\'an to negotiate the ot-to-exceed fee to be approved by
Council.
DULY ADOPTED THIS 8TH D
Corey Martin, Council President
Attest:
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the folknving resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract for Extension No. I (Bid No. 040-22) On Call Contractor
Services (Water and Sewer) to W.R. Mitchell Contractor, Inc. for one ( I) year
extension of the annual contract from January 4, 2024 to January 3. 2025 per the
same tenns and conditions of the original contract. Seconded by Councilmember
Burrell, motion passed unanimously by voice vote.
RESOLUTION NO. 4974-24
BE IT RESOL\'ED BY THE GO\'ERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract for
Extension No. I (Bid No. 040-22) On Call Contractor Services (Water and Sewer) to W.R.
Mitchell Contractor, Inc. for one ( 1) year extension he annual contract from January 4,
2024 to January 3, 2025 per the same tenns and c dition of the original contract.
DULY ADOPTED THIS 8TH
Corey Martin, Council President
Attest:
10327
8 January 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of four ( 4) 2024 Che\'rolet Tahoe Police Rated Vehicles for the Police
Department. The cost will not-to-exceed $201,769.76. Seconded by Councilmember
Conyers, motion passed unanimously by voice ,·ote.
RESOLUTION NO. 4975-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City of Fairhope approves the procurement of four ( 4) 2024 Chevrolet
Police Rated Tahoes for a not-to-exceed cost of $201,769.76.
[2]On November 27, 2023, the Governing Body of the City of Fairhope, Alabama
rescinded Bid No. 24-003 for four (4) New 2023 Chevrolet Tahoes 2WD for the
Police Department due to no bids received; and authorized the City to solicit for
informal bids in accordance with the Attorney General Opinion from 1969.
[3]The Police Department requested quotes from three (3) dealerships and received
one (I) responsive quote. The quote from Donohoo Chevrolet was for:
2024 Chevrolet Tahoe
Optional Equipment
Delivery
$47,9 I 4.00 each
$1,998.94 each
$529.50 each
$191,656.00
$7,995.76
$2.118.00
Total cost of Two Hundred One Thousand Seven Hundred Sixty-Nine Dollars and
Seventy-Six Cents ( $20 I, 769. 76 ).
Corey Martin, Council President
Attest:
10328
8 January 2024
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of one ( 1) Duel Hose Fuel Product Dispenser for the Marina Fuel Dock
that is on Sourcewell Cooperative Contract Number (092920-DVR) with Mike
Hoffman's Equipment Service, Inc. and therefore does not have to be let out for bid.
The total cost not-to-exceed $13,244.00. Seconded by Councilmember Conyers,
motion passed unanimously by voice vote.
RESOLUTION NO. 4976-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope approves the procurement of the one ( 1) Duel Hose Fuel
Product Dispenser for the Marina Fuel Dock that is on Sourcewell Cooperative
Contract Number (092920-DVR) with Mike Hoffman's Equipment Service, Inc. and
therefore does not have to be let out to bid. The total amount not-to-exceed
$13,244.00.
ADOPTED ON THIS 8TH D
Corey Martin, Council President
Attest:
Councilmember Burrell moved to appoint Dr. Len Strickland to the Fairhope
Airport Authority to fill the unexpired tenn of Don Lagarde which will expire March
31, 2025. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
*
*
10329
8 January 2024
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes and
approves the request from the Fairhope Avenue Merchants to close Fairhope Avenue
from Section Street to Church Street for First Friday Artwalk at 5:00 p.m. and reopen
after Artwalk; and all streets that are closed for First Friday Artwalk are intended for
pedestrians safety and our Downtown Merchants, therefore, no other merchants,
vendors, etc. shall set up on City streets or sidewalks. Bands are approved on private
property. Resolution may be repealed/revoked should the City Council feel it is in the
best interest of the City of Fairhope. Seconded by Councilmember Conyers, motion
passed unanimously by voice vote.
RESOLUTION NO. 4977-24
BE IT HEREBY RESOLVED BY THE GOVERNING BODY OF THE CITY
OF FAIRHOPE, ALABAMA, That the City Council hereby authorizes and
approves the request from the Fairhope Avenue Merchants to close Fairhope Avenue
from Section Street to Church Street for First Friday Artwalk at 5:00 p.m. and reopen
after Artwalk.
BE IT FURTHER RESOL \'ED, That all streets that are closed for First Friday
Artwalk are intended for pedestrians safety and our Downtown Merchants, therefore,
no other merchants, vendors, etc. shall set up on City streets or sidewalks. Bands are
approved on private property. Resolution may be re ealed/revoked should the City
Council feel it is in the best interest of the City airli pe.
Attest:
�_;fij/;y,� ¾aA.Hs,MMt
City Clerk
Corey Martin, Council President
No one spoke during Public Participation for Non-Agenda Items.
10330
8 January 2024
Councilmember Burrell moved to adjourn the meeting. Seconded by
Councilmember Robin son, motion passed unanimously by voic e vote.
There being no further business to co before the City Council, the meeting
was duly adjourned at 6:34 p.m.
-c::::::::::
Corey Martin, Council President
City Clerk