HomeMy WebLinkAbout12-20-2023 City Council MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Wednesday, 20 December 2023.
10310
Present were Council President Corey Martin, Councilmernbers: Jack Burrell,
Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney
Marcus E. McDowelL and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Martin called the meeting to
order. The invocation was given by Pastor Rick Malugani of Fairhope Christian Church
and the Pledge of Allegiance was recited. Councilmember Conyers moved to approve
minutes of the 11 December 2023, regular meeting; and minutes of the 11 December
2023, work session. Seconded by Councilmember Boone, motion passed unanimously by
voice vote.
Mayor Sullivan addressed the City Council and wished everyone a Merry
Christmas. She introduced Lilly Norris who presented a presentation titled "Bringing
Ecotourism to Fairhope. (A copy of the Presentation is on file in the City Clerk's office)
Council President Martin told Ms. Norris she did a good job and this is forward thinking.
Councilmember Conyers mentioned the "Parking Deck" may be a good location due to
its large amount of rain runoff. Councilmember Boone commented Bermuda only using
rain water.
No one spoke during Public Participation for Agenda Items.
Councilmember Burrell presented the Fairhope Volunteer Fire Department with a
check for $1,680.00 that the City Council earned in tips at the "Cheers for Charity" held
Wednesday night at the Fairhope Brewing Company. He told everyone Merry Christmas.
Councilmemher Conyers said Merry Christmas to City workers and thanked them
for their hard work.
Councilmemher Boone gave a "Shout Out" to the First Responders for their quick
response to a dear friend of his who passed away with a heart attack. He said they arrived
very quick and did all they could do, treated the family with respect. Councilmemher
Boone thanked them from the bottom of his heart; and the family does too.
Council President Martin told everyone Merry Christmas; and asked them to keep
the families who have lost loved ones during the Holiday Season in their prayers.
10311
20 December 2023
Councilmember Burrell moved for final adoption of Ordinance No. 1787, an
ordinance to annex the property of Nicole Scopolites Administratrix for the Estate of
James M. Scopolites. ( containing 4.66 acres. more or less), property located at 8611
Gayfer Avenue Extension, Fairhope, Alabama. Tax Parcel 46-02-09-0-000-0l 6.000 (PIN
Number 43888). (Introduced at the December 11, 2023 City Council Meeting) Seconded
by Councilmember Boone, motion for final adoption passed by the follo\\'ing voice votes:
A YE -Burrell, Martin, Conyers, Robinson. and Boone. NAY -None.
Councilmember Conyers introduced in writing. and moved for the adoption of the
following resolution, a resolution That Mayor Sherry Sullivan is hereby authorized to
execute an Agreement between the City of Fairhope ("City") and Local Government
Services, LLC ("LGS") to provide for Video Fee Payment Compliance Review Services.
The ser\'ice options chosen under this Agreement shall not exceed $6,000.00 plus pre
approved out-of-pocket expenses if applicable. Seconded by Councilrnember Robinson,
motion passed unanimously by voice vote.
RESOLUTION NO. 4958-23
A RESOLUTION OF THE CITY OF FAIRHOPE THROUGH THE
CITY COUNCIL TO AUTHORIZE THE MAYOR OF SAID CITY TO
EXECUTE A \'IDEO FEE PAYMENT COMPLIANCE REVIEW SERVICE WHEREAS. the City of Fairhope desires to regulate and m·ersee the provision of ,·ideo senxes: WIIEREAS, Local GO\·emment Sen·ices, LLC has available a ,·ideo fee payment compliance revie\\' sen·ice to assist the City in such regulation offered through a Joint Sen·ice Agreement with LGS as an independent contractor of the Municipal Association of Alabama; NOW THEREFORE BE IT RESOLVED, that the Mayor of the City of Fairhope is hereby authorized to execute a ,·ideo fee payment compliance re\'iew service agreement on behalf of the City, in substantially the same form as Appendix A which is attached to and made a part of this resolution. RESOLVED by the Mayor and City C December, 2023. ATTEST: ��{ffoJ,� �nh�MC City Clerk Corey Martin. Council President
10312
20 December 2023
Councilmember Conyers introduced in writing. and moved for the adoption of the
following resolution, a resolution That the City of Fairhope approved the procurement of
the Annual Renewal of Palo Alto Support/Subscriptions for the Firewall that is
on NASPO (Contract #AR3229) with Clearwinds Technologies and therefore does not
have to be let out to hid. The total amount not-to-exceed $52.230.24. Seconded by
Councilmember Robinson, motion passed unanimously hy voice vote.
RESOLUTION NO. 4959-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ l]That the City of Fairhope approves the procurement of the Annual Renewal of Palo
Alto Support/Subscriptions for the Firewall that is on NASPO (Contract #AR3229) with
Clearwinds Technologies and therefore does not have to be let out to hid. The total
amount not to exceed $52,230.24.
ADOPTED ON THIS 20TH D
Corey Martin, Council President
Attest:
Councilmember Conyers introduced in writing, and moved for the adoption of the
following resolution. a resolution That the City of Fairhope approves the procurement of
the Annual Renewal of Palo Alto Cortex XOR Pro Upgrade for I Endpoint that is on
NASPO (Contract #AR3229) with Clearwinds Technologies and therefore does not have
to be let out to hid. The total amount not-to-exceed $10,125.00. Seconded hy
Councilmernher BurrelL motion passed unanimously hy \'Oicc vote.
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I 0313 20 December 2023 RESOLUTION NO. 4960-23 BE IT RESOLVED BY THE GOVER:\T\G BODY OF THE CIT\' OF FAIRHOPE, ALABA!\lA, That the City of fairhope approves the procurement of the Annual Renewal of Palo Alto Cortex XDR Pro Upgrade for I Endpoint that is on NASPO (Contract #AR3229) with Clearninds Technologies and therefore does not have to he let out o bid. The total amount not-to-exceed $10,125.00. ADOPTED ON THIS 20TH DAY Corey Martin. Council President Attest: Councilmember Rohinson introduced in writing, and moved for the adoption of the following resolution, a resolution That the City Council approYes and adopts the recommendations for the Planning Department Restructuring and Reclassification as follows: Upon the retirement of one Code Enforcement Officer on December 31, 2023 reclassify one ( 1) Code Enforcement Officer (Grade 7) to Planning Technician (Grade 8) effecti\·e January I. 2024. Seconded by Councilmemher Burrell, motion passed unanimously by voice vote. Planning Director Hunter Simmons thanked Kim Bunneister for 26 years of ser vice. RESOLUTION NO. 4961-23 BE IT RESOLVED BY THE GO\'ERNI'.\G BODY OF THE CITY OF FAIRHOPE, ALABA'.\lA, That the City Council approves and adopts the recommendations for the Planning Department Restructuring and Reclassification as follow • Reclassify one (I) Code Enforcement Officer (Grade 7) to Planning Technician (Grade 8). ADOPTED THIS 20TH DA Corey Martin. Council President ATTEST:
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20 December 2023
Councilmember Conyers introduced in writing, and moved for the adoption of the
following resolution. a resolution to award (Bid No. 24-0 I 0) to Osprey Initiative for
GOMESA Litter Trap Project with a bid proposal not-to-exceed $166.722.50. Seconded
by Councilmember Burrell, motion passed unanimously by voice vote. Cassie Eldredge,
Project Manager \Vith Osprey Initiative addressed the City Council and answered any
que�ions if needed. RESOLUTION NO. 4962-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows:
[I]That the City of Fairhope did request. receive, and open bids to procure services for
(Bid No. 24-010) Request for Proposal -GOME SA Litter Trap Project at 555 South
Section Street in the City of Fairhope offices. Fairhope, Alabama.
[2]At the appointed time and place, a bid \Vas received and tabulated as follows:
Osprey Initiative -Average Score 91 $166,725.50
[3]After evaluating the bid with the required specifications. Osprey Initiative is now
awarded (Bid No. 24-010) Request for Proposal -GOMESA Litter Trap Project for the
not-to-exceed cost of $166,722.50.
[4]This project is funded by the Gulf of Mexico Energy Security Act of 2006
(GOMESA) Grant Agreement, Alabama Department of Conservation and Natural
Resources (ADCNR) and ADEM. Grant #: G-ADEMLT/21/ADEM. Subaward
#ADEML T-SA07 for $166,725.50.
Attest:
DULY ADOPTED THIS 20TH DAY DECEMBER, 2023 �-------
Corey Martin. Council President
I 0315
20 Decemher 2023
City Engineer Richard Johnson addressed the City Council and answered any
question if needed. Councilmemher Burrell stated we need to target the vendors who sell
the item: and not send out to everyone. Council President Martin also stated we need to
target each product to get more hids and possihly get lower bids. He said we need to get
Purchasing to send to only the vendors ,,·ho produce the product. The City Council
consensus was to hire someone who could do this. Mayor Sullivan said we have been
working on this hut it takes time to get this done. Councilmemher Rohinson said we went
through this ahout five years ago; and was told the purchasing process is a little
hurdensorne. Mr. Johnson said there is a lot of documentation needed to bid; and there is
more money in the private sector. Councilmemher Robinson said maybe we are touching
base with vendors but they are not bidding. Councilrnemher Burrell said we are up
against higher and larger projects.
Councilmember Conyers introduced in writing, and moved for the adoption of the
follo wing resolution, a resolution award (Bid No. 24-011-2024-PWI-012) to Southern
Steel Structures for Metal Building -50' x I 00' x 18' T ruck Shed for City of Fairhope -
Public Works Department with a bid proposal not-to-exceed $131.467.00. Seconded hy
Councilmemher Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 4963-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA. as follows:
[I]That the City of Fairhope did request, receive, and open bids to procure sen·ices for (Bid
No. 24-011-2024-PWI-0 l 2) to Install 50' x 1 oo· x Is· Pre-Manu factured Metal Truck Shed
at 555 South Section Street in the City of Fairhope offices, Fairhope, Alahama.
[2]At the appointed time and place, one (I) bid was recei,ed and tabulated as follows:
Southern Steel Structures $131,467.00
[3]After evaluating the bid with required specifications, Southern Steel Structures is now
awarded (Bid No. 24-011-2024-PWl-012) to Install 50' x I oo· x 18' Pre-Manufactured Metal
Truck Shed with a bid proposal not-to-exceed $13 ,46 .00.
DULY ADOPTED THIS 20TH
Corey Martin. Council President
Attest:
�� City Cle
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20 December 2023
Mr. Johnson said Kim Bunneister worked with Osprey Initiati\·e from the very
beginning; and she handles the Stom1water Discharge Pennit (MS4) with Alahama
Department of EnYironmental Management.
Councilmemher Burrell introduced in writing, and moved for the adoption of the
follo\\'ing resolution. a resolution that Mayor Sherry Sullivan is hereby authorized to
execute a contract for Extension No. I of (Bid No. 038-22) Asphalt and Concrete Repair
,vith JTB Construction LLC for two (2) months per the terms and conditions of the
original contract. Seconded by Councilmemher Conyers. motion passed unanimously hy
voice vote.
RESOLUTION NO. 4964-23
BE IT RESOL \'ED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a
contract for Extension No. 1 of (Bid No. 038-22), Asphalt and Concrete Repair with JTB
Construction LLC as per the tenns and conditions of the original contract to extend
Extension 1 agreement for two months. which will hegin immediately upon the
expiration of the original time period December 7, 2023 and will end on Fehruary 6,
2024.
Attest:
ADOPTED ON THIS 20TH DAY F DECEMBER, 2023
Corey Martin, Council President
Li��{ilhL
City Clerk
Councilmemher Rohinson introduced in writing, and moved for the adoption of
the following resolution. a resolution that the City of Fairhope approves the procurement
of Hydrofluorosilicic Acid from Hawkins. Inc. for the Water Department and authorizes
procurement hascd on the option allowed by the Code of Alabama 1975, Section 41-16-
51 (b)(7). This cost is estimated at $50,000.00. Seconded by Councilmemher Boone,
motion passed unanimously by \'Oice vote.
10317
20 December 2023
RESOLUTION NO. 4965-23
BE IT RESOL \'ED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows: [I]That the City of Fairhope approves the procurement of Hydrofluorosilicic Acid forWater Treatment for an estimated budgeted amount of $50,000.00.[2]Requests for quotes were sent to three (3) ,·endors. Hawkins, Inc. provided the lowestquote that met the procurement requirements. The price per unit for HydrofluorosilicicAcid is five dollars and thirty cents ($5.30) per gallon.[3]The chemical is exempt from fonnal bidding p . ode of Alabama 1975, Section 41-l 6-51 (b)(7).J
Attest:
City Clerk
ADOPTED ON THIS 20TH DA OF ECEMB ER�
Corey Martin, Council President
Council member Burrell introduced in ,vriting, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of Hydrated Lime and Chlorine Liquefied Gas from Hawkins, Inc. for the Water Department and authorizes procurement based on the option a!IO\ved by the Code of Alabama I 975, Section 41-16-51 (b )(7). The cost is an estimated 5>85,000 for Hydrated Lime and $60,000.00 for Chlorine Liquefied Gas. Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
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10318 20 December 2023
RESOLUTION NO. 4966-23
BE IT RESOL\'ED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows: [I]That the City of Fairhope approves the procurement of Hydrated Lime and ChlorineLiquefied Gas for Water Treatment for an estimated budgeted amount of$145,000.00.[2]Requests for quotes were sent to three (3) vendors. Hawkins, Inc. provided the lowestquote that met the procurement requirements. The price per unit for Hydrated Lime isFifteen Dollars ($15.00) per Fifty (50) Pound Bag. The price per unit for the ChlorineLiquefied Gas is Two Hundred Thirty-Two and Fifty cents ($232.50) per One HundredFifty ( 150) Pound Cylinder.[3]The chemicals arc exempt from formal biddi er Code of Alabama 1975, Section 41-16-5 l(h)(7).J ADOPTED ON THIS 20TH DA
Corey Martin, Council President Attest:
�:� City Clerk No one spoke during Public Participation for Non-Agenda Items. At the request of the City Attorney, Marcus E. McDowell, the City Council will rise from the meeting to go into Executive Session based on Alabama Code § 36-25A-7(a)(3) to discuss the legal ramifications of and legal options for pending litigation, controversies not yet being litigated hut imminently likely to be litigated or imminently likely to he litigated if the governmental body pursues a proposed course of action. The approximate time to he in Executive Session is 45 minutes. Counci lmemher Robinson moved to go into Executive Session. Seconded by Councilmemher Boone, motion passed unanimously by \'oice vote.
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20 December 2023
Exited the dais at 2:49 p.m. Returned at 4:02 p.m.
Councilmember Robinson moved to adjourn the meeting. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
There being no further business t before the City Council, the meeting was
duly adjourned at 4:03 p.m.
Corey Martin, Council President
�s ,
City Clerk