HomeMy WebLinkAbout01-08-2024 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, January 8, 2024 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of December 20, 2023 Regular City Council Meeting.
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Public Hearing - Ordinance - Amend Ordinance No. 1253 - Request of the
Owners, Ryan Creel and Vincent Boothe, for conditional annexation to PUD to be
known as The Tin Tops at Gayfer. The property is approximately 5.33 acres and is
located at 8437 Gayfer Road Extension. PPIN #77258.
6. Resolution - That the City of Fairhope approves the procurement of GIS Software
from Environmental Systems Research Institute, Inc. (ESRI) for a not-to-exceed
cost of $85,200.00 for three (3) years; and authorizes Mayor Sherry Sullivan to
execute a contract.
7. Resolution - To Approve the 2024 Regular City Council Meetings.
8. Resolution - That the City Council approves the selection of Hope Hicks with Ball,
Ball, Matthews & Novak for Professional Legal Services: Human Resources/Labor
and Employment Advice and Counseling to the City of Fairhope; and hereby
authorizes Mayor Sherry Sullivan to execute the associated Engagement Letter.
9. Resolution - That the City Council approves and adopts the recommendations for
the Public Works Fleet Maintenance Department Reclassification as follows: The
vacant Mechanic position misclassified as a "Mechanic Clerk" will be correctly
reclassified as "Mechanic".
10. Resolution - That the City of Fairhope hereby amends the Budget for the FY2023-
2024 as recommended and presented above; and authorizes the City Treasurer to
make the necessary changes for an additional Capital Appropriation of
$1,000,000.00 for Flying Creek Nature Preserve with objective to complete the
northern tract per the Masterplan.
11. Resolution - That the City Council approves the selection of Wetland Resources
Environmental Consulting for (RFQ PS24-012) to perform Professional Consultant
Services to Remove and Control Invasive Exotic Plants in the City's Pollinator
Garden; and hereby authorizes Mayor Sherry Sullivan to execute a Contract with a
not-to-exceed fee of $6,680.00.
City Council Regular Meeting
January 8, 2024
Page - 2 -
12. Resolution - That the City Council approves the selection of Safe Span, LLC to
perform Professional Consulting Services for (RFQ PS24-007) Bi-Annual Bridge
Inspections; and authorizes Mayor Sherry Sullivan to execute a Contract with a
not-to-exceed fee of $10,500.00.
13. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan
for Professional Engineering Services for (RFQ PS24-013) Construction
Engineering and Inspection (CE&I) for the Southland Place ADA Compliant
Sidewalks Project to Neel-Schaffer, Inc.; and allow Mayor Sullivan to negotiate the
not-to-exceed fee to be approved by Council.
14. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
for Extension No. 1 (Bid No. 040-22) On Call Contractor Services (Water and
Sewer) to W.R. Mitchell Contractor, Inc. for one (1) year extension of the annual
contract from January 4, 2024 to January 3, 2025 per the same terms and
conditions of the original contract.
15. Resolution - That the City of Fairhope approves the procurement of four (4) 2024
Chevrolet Tahoe Police Rated Vehicles for the Police Department. The cost will
not-to-exceed $201,769.76.
16. Resolution – That the City of Fairhope approves the procurement of one (1) Duel
Hose Fuel Product Dispenser for the Marina Fuel Dock that is on Sourcewell
Cooperative Contract Number (092920-DVR) with Mike Hoffman's Equipment
Service, Inc. and therefore does not have to be let out for bid. The total cost not-to-
exceed $13,244.00.
17. Appointment - Fairhope Airport Authority
18. Request - Todd Seeley with Gallery by the Bay, on behalf of the Merchants on
Fairhope Avenue - Requesting permission to close Fairhope Avenue from Section
Street to Church Street for First Friday Art Walks in 2024; and to provide live music
for people of Fairhope during Art Walk.
19. Public Participation – (3 minutes maximum)
20. Adjourn
Next Regular Meeting - Wednesday, January 22, 2024, 6:00 p.m.
City Council Chamber