HomeMy WebLinkAbout10-23-2023 City Council Agenda (Amended)CITY OF FAIRHOPE
CITY COUNCIL AGENDA
MONDAY, 23 OCTOBER 2023 - 6:00 P.M. – CITY COUNCIL CHAMBER
Invocation and Pledge of Allegiance
1. Approve minutes of 09 October 2023 Regular City Council Meeting and minutes of 09
October 2023 Work Session.
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Public Hearing – Ordinance – Amend Zoning Ordinance No. 1253 and Ordinance No.
1736 Hill Top PUD. Request of Jade Consulting, LLC, acting on behalf of the owner, Two
Hands Design and Development LLC, amend Lot 29 front setback from 100’ to 30’. The
property is approximately 1.14 acres and is located on the west side of Section Street and
south of Petiole Dr. PPIN #389630.
6. Public Hearing – Ordinance – An Ordinance amending Ordinance No. 1253.
Request of Ryan Baker, Walcott Adams Verneuille Architects, acting on behalf of the
owner, Phillip Goodwyn, to rezone property from B-4, Business and Professional District
to B3a, Tourist Resort Lodging District. The property is approximately 0.15 acres and is
located at 491/493 Pine Avenue. PPIN #14838.
7. Site Plan Review and Approval – Request of the Applicant, S.E. Civil, LLC, acting on
behalf of the Owner, FST RW LLC, for Site Plan Approval of Vatan Mixed Use
Development. The property is approximately 0.52 acres and is located on northeast corner
of Magnolia Avenue and N. Church Street. PPIN #: 15164.
8. Site Plan Extension Request - Owner, FST Robert N Graham LLC, and SE Civil, LLC
requesting a one-year extension of the Site Plan approval that was granted for the property
located on the southeast corner of County Road 48 and US Highway 98. This Site Plan was
approved on December 12, 2022.
9. Resolution – That the City of Fairhope, Alabama enters into an agreement with the State of
Alabama, acting by and through the Alabama Department of Transportation relating to a
project for Sidewalks along Parker Road from CR-98 to SR-42 (US-98); Project# CRPES-
0223( ); CPMS Ref# 100076864 (Preliminary Engineering Agreement).
10. Resolution – That the City of Fairhope, Alabama enters into an agreement with the State of
Alabama, acting by and through the Alabama Department of Transportation relating to a
project for Sidewalks along Parker Road from CR-98 to SR-42 (US-98); Project# CRPES-
0223( ); CPMS Ref# 100076865 (Construction Agreement).
City Council Meeting
23 October 2023
Page –2–
11. Resolution - That the City of Fairhope authorizes the submission of a Land and Water
Conservation Grant to the Alabama Department of Economic and Community Affairs for
Construction of Park Facilities at North Triangle Park; and authorizes Mayor Sherry
Sullivan to sign all required grant application documents on behalf of the City.
12. Resolution – That the City of Fairhope hereby accepts the Gulf Coast RC&D Council's
grant award for financial assistance for the Community Pollinator Garden Revitalization on
South Mobile Street; and authorizes Mayor Sherry Sullivan to sign all required grant
documents on behalf of the City.
13. Resolution – That the City Council authorizes the submission of an FY24 ATRIP-II Grant
to ALDOT requesting grant funds to construct dedicated left and right turn lanes on
Volanta Avenue at U.S. Hwy 98, acceleration/deceleration lanes on U.S. Hwy 98 and
signalize the intersection; and authorizes the Mayor to sign all required grant application
documents of behalf of the City. Total estimated project cost is $1,682,000.00 with the
City’s estimated cost of $301,000.00.
14. Resolution – Mayor Sherry Sullivan is hereby authorized to accept the subgrant from the
Alabama Emergency Management Agency from the Hazard Mitigation Grant Program in
the amount of $57,680.00 to purchase and install state-of-the-art siren warning systems for
mass notification.
15. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a Service
Agreement between Baldwin County Commission and the City of Fairhope for
connectivity to the County Extranet and for Communications and Information Systems
(CIS) services at no cost for the initial implementation defined in Exhibit A, but has the
option to implement additional services in the future based on the CIS Rate Schedule.
16. Resolution – That the City of Fairhope hereby approves the services outlined, as presented
in the Engagement Letter, to be performed by Hand Arendall Harrison Sale as Bond
Counsel to the Fairhope Airport Authority and the City of Fairhope in connection with the
proposed issuance of the Fairhope Airport Authority Improvement Revenue Bond, Series
2023; and authorizes Mayor Sherry Sullivan to execute same on the behalf of the City.
17. Resolution – That the City Council approves a contract extension for (RFQ No. PS015-22)
Natural Gas Engineering Consulting Services with Magnolia River Services, Inc. for Cast
Iron Pipe Replacement Phases 1-6 with a not-to-exceed amount of $500,000.00; and
authorizes Mayor Sherry Sullivan to execute contract amendment.
18. Resolution – That the City Council approves the selection by Mayor Sherry Sullivan for
(RFQ PS24-005) to O'Donnell & Associates, Inc. for Professional Hydrogeologic Services
for Development of a Fourth Shallow Well at Fairhope Wellfield #3; and hereby authorizes
the Mayor to execute a Contract with a not-to-exceed amount of $17,000.00.
19. Resolution – That the City Council approves the selection by Mayor Sherry Sullivan
for Professional Architecture and Engineering Services for (RFQ PS24-004) Fairhope
Municipal Pool Rehabilitation to Watermark Design; and allow Mayor Sullivan to
negotiate the not-to-exceed fee to be approved by Council.
City Council Meeting
23 October 2023
Page –3–
20. Resolution – That the City of Fairhope approves the selection of Overstreet & Associates
Consulting Engineering for Professional Engineering Services for (RFQ PS24-006) for
New Sidewalks on Parker Road; and hereby authorizes Mayor Sherry Sullivan to negotiate
the not-to-exceed fee to be approved by Council.
21. Resolution – To award (Bid No. 23-037) to General Maintenance Contractors of East
Alabama, Inc. d/b/a GMC Underground for Cast Iron Pipe Replacement - Phase 1 with a
bid proposal not-to-exceed $1,321,215.67.
22. Resolution – To award (Bid No. 24-001) to Equix Energy Services, LLC for Cowpen
Creek Boring with a total bid proposal not-to-exceed $56,738.00.
23. Resolution – That the City of Fairhope approves the procurement of one (1) New Pumper
Fire Truck for the Fairhope Volunteer Fire Department. The total cost not-to-exceed
$860,000.00.
24. Resolution – That the City of Fairhope has voted to procure Tyler Technologies Time and
Attendance Software as a replacement to Kronos System from Tyler Technologies as Sole
Source; and authorizes procurement based on the option allowed by the Code of Alabama
1975, Section 41-16-51(13). The cost will not-to-exceed $117,113.00.
25. Resolution – That the City of Fairhope approves the FY2024 Annual Flower Procurement.
The total cost not-to-exceed $111,353.36.
26. Resolution – That the City of Fairhope approves the procurement of the Annual Renewal
of the Microsoft 365 Licenses that is on the Omnia Partners (Contract #2018011-02) with
SHI International Org. and therefore does not have to be let out for bid. The total amount
not-to-exceed $80,961.73.
27. Resolution – That the City of Fairhope approves the procurement for FY2024 Potting Soil
from Sungro Horticulture Inc. as sole source and manufacturer. The cost will not-to-exceed
$69,634.60.
28. Resolution – That the City of Fairhope approves the procurement of the 2023 Lighting of
the Trees stage, miscellaneous equipment, and labor costs to Sound Associates, Inc. with a
total not-to-exceed cost of $13,000.00 for the City of Fairhope's Lighting of the Trees
Celebration on November 16, 2023.
29. Resolution – That the City Council approves a three (3) month extension of the Osprey
Initiative, LLC contract for a total not-to-exceed cost of $3,136.26; and authorizes Mayor
Sherry Sullivan to execute the contract extension.
30. Resolution – That the City Council authorizes and approves the hiring of the new
Mechanic/Clerk to allow the current Mechanic/Clerk (Pay Grade 6), who is retiring at the
end of January 2024, to work with and train the new employee prior to his leaving. The
temporary position will expire upon retirement of the current Mechanic/Clerk.
31. Resolution – Reappoint James C. Bailey as a Director to the Educational Building
Authority of the City of Fairhope, Alabama - St. Michael Catholic High School.
City Council Meeting
23 October 2023
Page –4–
32. Recommendation - The Street & Traffic Control Committee made a recommendation to
install a speed table on Summer Lake Street between Twin Beech Road and the tree
median.
33. Recommendations - The Street & Traffic Control Committee made recommendations to
(lower the speed limit in the downtown business area to 15 mph; boundaries being Oak
Avenue to Morphy Avenue (North & South) and Mershon Street to Summit Street (East &
West); and to change the intersection of South Summit and Nichols Avenue to right-turns
only using a safety island.
34. Request - Lindsey Simmons of the Junior Auxiliary of the Eastern Shore is requesting
permission for a road closure of Bancroft Street from the intersection of Fairhope Avenue
to Oak Avenue on Sunday, December 10, 2023, from 12:00 p.m. to 5:00 p.m. for the "Jolly
Jog" a proposed half-mile fun run for families to raise funds for the organization.
35. Request - Fairhope East K-6 Parent Teacher Corporation, Fairhope West Parent Teacher
Partnership and J. Larry Newton Parent Teacher Organization requesting permission to
close streets in downtown Fairhope on Saturday, March 2, 2024, from 6:00 a.m. to 10:00
a.m. for the 8th Annual "The Pirate Dash"; and request electricity at the starting/ending
point of race on the bluff (Henry George Park), along with barricades at major road
intersections to protect runners.
36. Request – Mary Riser, Executive Director of Fairhope Film Festival requesting use of the
Welcome Center on Section Street as our Box Office from Wednesday, November 8, 2023
through Sunday, November 12, 2023. Times are listed on letter of request; and signage and
additional publicity in City notifications from October 1, 2023 through November 12,
2023; and a minimum of 6 pole banners to be hung 14 days prior to and during Festival
(from October 26, 2023 through the end of November 13, 2023).
37. Application for Restaurant Liquor License by Brian Culwell, KATFU Restaurant Group,
LLC, d/b/a Plane and Level, located at 61 N. Section Street, Fairhope, AL 36532.
38. Application for Restaurant Liquor License by Misty Rider, R Bistro, LLC, d/b/a R Bistro,
located at 19270 US Scenic Hwy 98, Fairhope, AL 36532.
39. Application for Special Events License by Kamal Constantine, Southern Buyers Group,
LLC, d/b/a Piggly Wiggly Wine Walk, November 8, 2023, Fairhope Civic Center, 161 N.
Section Street, Fairhope, AL 36532.
40. Public Participation – (3 minutes maximum)
41. Adjourn
Next Regular Meeting – Monday, November 13, 2023 – Same Time Same Place