HomeMy WebLinkAbout2024 Budget BUDGET FISCAL YEAR 2024 CITY OF
FAIRHOPE
City of Fairhope, Alabama Fiscal Year 2024 Budget Table of Contents
Page
Budget Resolution 1
General Fund 3
General Government 8
Elected Officials 10
Planning 11
Building 12
Judicial 13
Police 14
Information Technology 15
Human Resources 16
Revenue 17
Meter 18
Fire 19
Economic & Community Development 21
Civic Center 22
Museum/Welcome Center 23
Adult Recreation (Nix Center) 24
Community Events 25
Charitable Contributions 27
Appropriations 50
Recreation 55
Marina 56
Streets 57
Landscape 58
Fleet Maintenance 59
Golf / Golf Grounds 60
Non-Departmental Facilities 62
Other Expenditures 63
Gas Tax Fund 64
Rebuild Alabama Fund 65
Capital Projects Fund 66
Impact Fees Fund 70
Municipal Capital Improvement Fund 73
Debt / Cash 74
Utilities Cash Flow 81
Gas Fund 84
Electric Fund 89
Water / Wastewater Fund 95
Sanitation Fund 111
Capital Equipment/Improvements 112 Personnel 127
RESOLUTION NO. 4851-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the proposed Budget presented and reviewed the 25th day of September 2023, be
hereby approved, and adopted for the FY 2023-2024; and
BE IT FURTHER RESOLVED, that the Annual Salaries of City Personnel shall be as shown on a
list entitled Annual Salaries of All City Personnel; and said list filed in the Office of the City Treasurer and of Human Resources; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the portion of the Sales
and Use Tax revenue for FY 2023-2024 that is restricted in the General Fund Debt Pre-Payment
Account can be used for General Fund operations up to the $2,900,000.00 reduction; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the portion of the Sales
and Use Tax revenue FY 2023-2024 that is restricted in the Capital Projects Fund (Infrastructure
Improvements Special Fund) can be used for General Fund operations up to the $2,900,000.00; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the City Treasurer to
perform Administrative Budget Transfers, as needed throughout the Fiscal Year. Administrative
Budget Transfer include transfers from one line item to another within a department's operating
budget or within a capital project. More specifically: Budget transfers less than $20,000.00 requires
approval by the Mayor and City Treasurer. All Administrative Budget Transfers are documented
and tracked in the City's financial management system.
BE IT FURTHER RESOLVED, that the City Council hereby approves 2% set aside for Cost of
Living Allowance ("COLA") and up to 3% merit raises for City of Fairhope employees as defined
in the proposed budget will become effective the first payroll in December 2023.
BE IT FURTHER RESOLVED, that all other salary changes adopted in the budget will become
effective the first payroll after the passage of the budget.
ADOPTED THIS 25TH DAY OF SEPTEMBER, 2023
ATTEST:
�� City Clerk
Page 1 of 128
Fund Description FY 2024 Budget Amount
General Fund 48,579,239
Sanitation Fund 3,923,975
Gas Fund 12,718,816
Electric Fund 29,441,368
Water/Sewer Fund 46,860,282
Capital Projects Fund 14,444,753
Impact Fees Fund 1,719,111
Gas Tax Fund 104,000
Rebuild Alabama Fund 160,000
Municipal Capital Improvement Fund 212,000
TOTAL $ 158,163,544
Page 2 of 128
General Government21%Public Safety25%Public Works16%Culture and Recreation24%Economic & Community Dev2%Debt Service1%Transfers8%Staff Agencies & Appropriation3%FY 2024 Budgeted Expenses by Function of GovernmentGeneral GovernmentPublic SafetyPublic WorksCulture and RecreationEconomic & Community DevDebt ServiceTransfersStaff Agencies & AppropriationPage 3 of 128
Ad Valorem Tax20%Local Taxes35%Licenses and Permits12%Charges for Services9%Intergovernmental1%Recreation5%Other Revenue13%Transfers5%FY 2024 General Fund Revenues By SourceAd Valorem TaxLocal TaxesLicenses and PermitsCharges for ServicesIntergovernmentalRecreationOther RevenueTransfersPage 4 of 128
General Fund 9/30/2023
Object Description FY 2020 Annual FY 2021 Annual FY 2022 Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
REVENUES
40030 Real Estate Taxes 5,638,083 5,991,717 6,460,395 7,473,078 7,489,524 8,799,000
40040 Automobile Taxes 716,378 852,736 981,033 901,280 903,900 1,058,000
Total Property Taxes 6,354,462 6,844,452 7,441,428 8,374,358 8,393,424 9,857,000
40160 City Sales Tax 9,320,427 8,636,716 9,688,429 8,433,417 9,154,919 10,367,924
40162 SSUT INCOME 609,723 829,206 1,385,538 1,344,500 878,959 1,524,300
40163 City Sales Tax-PJ - 921,703 1,012,957 883,429 977,005 1,083,864
40164 Seller Use Tax - 1,038,979 1,250,477 1,235,138 1,101,318 1,338,010
40165 Seller Use Tax-PJ - 183,991 209,447 210,996 195,030 224,108
40166 Consumer Use Tax - 90,615 126,341 168,436 96,052 135,185
40167 Consumer Use Tax-PJ - 26,689 17,964 15,477 28,290 19,221
40170 Beer Tax 304,467 315,595 307,348 251,665 315,000 325,789
40175 Beer Tax-Police Jurisdiction 31,474 36,146 36,683 28,019 36,000 38,884
40180 Wine Tax 60,040 68,137 60,165 48,185 68,000 63,775
40185 Wine Tax-Police Jurisdiction 467 496 527 383 500 559
40190 Liquor Tax 125,886 167,488 187,323 154,105 167,000 198,562
40195 Liquor Tax-Police Jurisdiction 29,765 34,845 37,464 35,622 35,000 39,712
40210 Dog Tax 59 70 21 38 - 23
40220 Cigarette Tax 69,120 62,319 59,663 40,775 60,449 60,000
40225 Cigarette Tax-Police Jurisdict 47,276 49,261 46,094 41,323 47,783 47,000
40230 Lodging Tax 350,129 515,112 636,333 576,279 546,019 674,512
40235 Lodging Tax-Police Jurisdictio 561,408 851,612 1,032,508 921,258 902,709 1,094,459
Total Local Taxes 11,510,241 13,828,981 16,095,280 14,389,045 14,610,033 17,235,887
40310 Business Lic-Inside City 2,472,359 2,347,337 2,523,059 2,811,812 2,480,000 2,800,000
40315 Business Lic-Police Jurisdicti 118,051 113,952 143,044 153,779 145,000 154,000
40325 Registration Fees-Solicit 3,400 - - 600 - 600
40330 Parade/Misc Permit Fees 16,901 13,398 30,260 12,962 22,000 20,000
40350 Building Permits 858,901 986,901 1,613,893 1,196,176 900,000 1,000,000
40360 Inspection Fees 274,859 286,161 555,515 494,585 276,000 500,000
40370 Misc Bldg Dept Fees/Fines 25,954 25,674 135,190 332,653 20,000 225,000
40375 Planning-Misc Revenue - - 148 300 500 500
40376 Subdivision - Outside City - - 74,800 1,150 100,000 1,150
40377 Subdivision - Inside City - - 157,350 67,975 135,000 135,000
40379 Board of Adjustment - - 3,200 2,280 - 2,200
40380 Rezoning Applications 7,210 13,780 18,042 6,120 10,000 10,000
40385 State of AL Commercial Fee 18,843 20,366 70,049 112,219 50,000 80,000
40390 Insurance Co. Franchises 286,333 274,356 358,317 407,116 277,000 306,000
40400 Cable TV Franchise 251,267 294,962 254,634 262,071 265,000 266,000
40410 Franchise Fees-City Prop - 4,434 5,246 2,416 1,000 1,000
40415 Utility Franchise Fees - 187,804 199,716 217,554 188,948 210,000
41240 Subdivision Fees 249,975 321,875 - - - -
Total Licenses and Permits 4,584,053 4,891,000 6,142,463 6,081,768 4,870,448 5,711,450
40540 Fines Forfeitures & Fees 199,228 194,677 219,394 202,695 200,000 204,000
40541 Court-Corrections Fund Revenue 31,056 35,467 35,284 32,569 30,000 33,000
Total Court Revenue 230,283 230,144 254,678 235,264 230,000 237,000
40590 Annual AL Liq Tax Allocation 3,675 14,207 23,286 18,323 5,000 -
40600 Liquor Tax-Monthly Revenue 76,589 77,226 81,101 82,056 70,000 78,000
40610 Fin Inst Excise Tax 222,910 648,419 502,045 380,552 230,000 300,000
40620 Motor Veh Lic & Reg Fees 5,109 5,817 6,310 6,046 5,000 5,700
40630 Oil Prod Privilege Tax 2,022 5,628 5,973 5,817 5,000 4,500
41695 Severance Tax - Gas & Oil 10,562 7,422 7,611 15,672 11,000 11,000
Total State of Alabama 320,867 758,720 626,325 508,466 326,000 399,200
40650 State Grants - 24,603 - 2,600 - -
40780 Grant - Police Dept 289,265 302,455 300,000 300,000 300,000 300,000
40815 Mosquito Control Revenue 24,960 24,960 24,960 24,960 24,960 24,960
40835 Federal Grants 131,267 273,569 49,146 49,889 - -
40840 Fema-Grant Revenues 620,777 8,302,930 1,349,634 - - -
41336 Community/Specl Projct Grants 20,000 196,000 62,500 30,000 40,000 270,000
49740 Community Grants - 101,600 - - - -
45520 Airport Grant Revenue 743,081 719,100 226,359 (0) 100,000 100,000
Total Grants 1,829,350 9,945,217 2,012,600 407,449 464,960 694,960
Page 5 of 128
General Fund 9/30/2023
Object Description FY 2020 Annual FY 2021 Annual FY 2022 Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
40950 Interest-Bank Deposits 220,640 170,981 205,916 1,014,911 170,000 700,000
40970 Lease-Municipal Pier 21,929 1,635 2,083 2,500 2,000 2,000
40980 Rent - Farm 9,975 9,975 9,975 9,975 9,975 9,975
41020 Rent - Faulkner 1 1 1 1 1 1
41040 Rent - USA 1,900 6,648 25,000 25,000 25,000 25,000
41060 Rent - Civic Center 46,956 22,303 40,290 49,008 40,000 45,000
41080 Rent - Park/Sidewalk Areas (1,639) 9,093 19,825 13,756 12,000 12,000
41070 Rent - Nix Center 13,203 29,047 32,752 34,893 30,000 30,000
Total Interest and Rents 312,965 249,681 335,842 1,150,043 288,976 823,976
41250 Utility Collections Fees 256,000 251,000 1,202,153 998,621 1,216,851 1,355,851
41260 Admin Services - Utilities 2,555,000 2,615,000 2,511,000 2,049,809 2,733,078 2,917,049
Total Charge for Services 2,811,000 2,866,000 3,713,153 3,048,430 3,949,929 4,272,900
41310 Memberships 10,925 16,325 22,300 24,770 20,000 20,000
41315 Donations 300 - 2,195 2,204 - -
41320 Dance Revenue 2,827 1,931 4,781 4,030 3,000 3,000
41325 Instruction 1,019 54 734 281 500 500
41335 Misc Rev - Special Services 1,250 1,019 1,121 1,523 1,000 1,000
Total Adult Recreation 16,321 19,329 31,131 32,808 24,500 24,500
41745 Rec Dept Memb/Pass 161,098 262,875 377,526 411,744 300,000 400,000
41910 Rec Dept Pool Memberships 27,223 65,478 29,630 21,330 30,000 30,000
41920 Rec Dept Summer Program 7,445 3,120 - - 5,000 -
41940 Rec Dept Miscellaneous 7,552 14,154 22,028 764 9,000 -
41945 Recreation Field Rental 600 12,338 63,498 56,273 30,000 56,000
41950 Tennis Revenue - - - - - -
41955 Tennis Memberships 18,325 25,580 22,554 25,946 20,000 24,000
41960 Miscellaneous Tennis Revenue 13,613 16,527 17,832 21,854 14,000 17,000
41965 Tennis Shop Sales 3,555 6,010 9,544 16,254 8,500 8,500
Total Rec Dept Revenue 239,411 406,081 542,612 554,165 416,500 535,500
41022 Pumpout Service 490 410 270 370 300 390
41025 Fairhope Docks Slip Rentals 208,960 199,613 154,960 153,922 175,000 188,000
41045 Marina Fuel Income 436,561 456,427 610,953 506,671 533,700 533,000
41055 Docks - Ship Store Sales 1,735 1,993 2,852 2,814 2,500 2,200
Total Marina Revenue 647,747 658,443 769,034 663,777 711,500 723,590
44510 Memberships 193,558 235,474 189,999 188,845 210,000 210,000
44520 Green Fees 182,758 221,700 216,133 261,946 210,000 250,000
44530 Cart Rentals 371,744 461,825 443,268 433,783 440,000 452,000
44540 Pro Shop Sales 77,386 109,068 121,775 92,349 100,000 155,000
44545 Pro Shop Sales - Custom Order 6,124 4,331 19,979 6,893 22,500 22,500
44550 Driving Range 46,725 71,736 71,442 78,125 70,000 71,500
44560 Beverage Sales 67,567 93,582 90,231 95,292 95,000 95,000
44570 Food Sales 50,236 68,568 82,387 86,145 84,000 84,000
44590 Patio Rentals and Events 350 - - - 500 -
49020 Handicap Fees 4,852 6,607 6,065 5,080 6,000 6,000
Total Golf Revenue 1,001,299 1,272,891 1,241,278 1,248,458 1,238,000 1,346,000
41230 Dog Pound Fees 871 2,126 1,050 1,075 1,000 1,000
41610 Beach Revenue 13,875 13,115 9,720 14,075 10,000 10,000
41705 Sale of Fixed Assets 259,338 130,501 56,559 157,523 - 100,000
41755 Brick memorials 1,535 1,156 1,365 16,716 - 1,300
41800 Donations 22,400 - 2,300 300 - -
45565 Museum Donations 30,050 10 - 100 - -
49015 Insurance Dividend 20,014 20,630 21,833 - 20,000 20,000
49030 Insurance Claim 23,630 1,167,703 109,086 224,048 30,608 -
49035 Rebate Income 11,167 7,432 12,122 22,672 10,000 15,000
49040 Miscellaneous Income 7,627 52,970 14,172 31,828 7,500 33,000
49080 Community Dev Revenue 7,755 1,785 36,020 5,590 - -
49090 Inmate Phone Revenue 3,409 3,168 1,877 4,975 2,000 2,500
49092 McKesson Settlement Fund - - - 154,470 - 140,000
49095 DEA Revenue - - 12,643 6,600 - -
49998 Budget Rollover - - - - 1,036,786 4,144,223
Page 6 of 128
General Fund 9/30/2023
Object Description FY 2020 Annual FY 2021 Annual FY 2022 Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
49999 Inventory Revenue - (0) (0) (5,566) - -
Total Other Revenue 401,671 1,400,596 278,747 634,405 1,117,894 4,467,023
49820 Natural gas fund - - 102,016 138,773 185,030 192,990
49830 Electric fund - - 537,655 374,852 499,803 507,077
49840 Water & Wastewater fund - - 551,190 217,743 290,324 290,324
49895 Transfers from Impact Fee Fund 1,371,973 417,157 215,823 6,985 289,480 1,259,861
49896 Transfers In-Muni Cap Impr Fun 249,195 - - - - -
49899 Utility Transfers for ECD 629,000 1,454,000 - - - -
Total Transfers 2,250,167 1,871,157 1,479,406 738,352 1,264,637 2,250,252
TOTAL REVENUES 32,509,837 45,242,692 40,963,977 38,066,789 37,906,801 48,579,238
EXPENSES
*General Government 8,824,658 2,748,379 2,507,774 2,458,461 2,673,207 2,962,143
*Elected Officials - 264,037 285,978 251,746 291,238 292,428
*Planning 911,695 885,517 761,733 802,878 1,210,810 1,296,938
*Building Dept 821,009 951,561 1,050,455 1,082,187 1,261,456 1,449,377
*Judicial 294,927 306,640 305,275 254,207 305,946 283,033
*Police Dept 6,721,487 6,836,958 7,444,082 6,627,151 8,624,920 8,892,216
*Information Technology 667 598,833 841,457 925,206 1,476,782 1,595,331
*Human Resources - - 371,640 465,829 514,906 502,528
*Revenue - 393,261 570,229 533,773 664,798 704,988
*Meter - -647,196 653,755 755,287 757,848
*Fire Department 591,253 1,194,836 941,970 875,918 1,152,536 2,954,102
*Economic & Community Dev 745,345 626,733 556,601 491,801 694,306 731,418
*Recreation Dept 2,444,085 2,770,104 2,718,440 2,471,552 2,977,122 6,605,133
*Civic Center 306,452 299,845 228,136 465,835 782,562 520,954
*Museum/Welcome Center 156,440 206,495 225,687 180,369 200,801 208,745
*Adult Recreation/Special Service 382,530 465,942 512,184 580,979 682,150 640,390
*Marina/Harbor 575,752 567,169 1,181,290 765,917 947,829 840,426
*Streets Department 3,664,516 4,843,007 5,159,943 5,092,547 5,988,776 5,146,825
[*,/4999Landscape Department - - - - - 1,335,798
[*,/4999Fleet Maintenance 640,802 652,483 714,652 756,075 810,925 1,367,549
*Golf Clubhouse 775,891 808,885 827,315 836,970 1,226,485 1,125,494
*Golf Grounds 790,108 812,329 861,856 876,589 1,150,281 1,695,288
*Non-Departmental Facilities - 352,478 387,903 270,915 548,817 837,695
*Staff Agencies & Appropriation 1,271,081 1,340,671 1,430,540 1,337,012 1,451,740 1,504,490
*Debt Service (1,355,999) 300,000 (196,404) 300,000 300,000 300,000
*Other Expeditures/Transfers 1,767,525 1,807,798 2,885,935 3,266,053 1,213,120 4,028,101
*Gen Emergency Disasters 770,175 9,518,913 6,553 - - -
Total Expenses 31,100,401 39,552,874 33,228,420 32,623,722 37,906,801 48,579,238
Excess Rev Over Expenses 1,409,436 5,689,817 7,735,557 5,443,067 - -
Page 7 of 128
General Government Administration 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries - 1,221,654 1,073,396 996,741 1,174,625 1,174,625
50045 Overtime - 8,399 5,803 9,933 5,000 10,000
50060 Salary-Mayor 32,400 0 - - - -
50070 Salaries-Council 49,200 - - - - -
50080 Salaries-Administrative 1,603,757 0 - - - -
50081 Overtime-Gen Admin 57,839 (0) - - - -
50110 Salary/Fee-City Attorney 36,000 36,000 36,000 33,000 36,000 36,000
50130 Salaries-Janitors 35,423 - - - - -
50160 Salaries-Beach Labor - - - - - -
50161 Overtime-Beach - - - - - -
50180 Salaries-Revenue Dept 240,264 (0) - - - -
50181 Overtime-Revenue 3,007 - -- - -
50190 Employee Payroll Taxes 148,789 93,137 79,723 73,322 91,343 99,380
50200 Employee Retirement Exp 140,518 99,182 84,969 84,321 98,427 112,294
50210 Employee Medical Insurance 460,330 299,928 193,201 179,114 199,857 222,270
50215 Required Contrib-OPEB 50,282 18,869 17,523 23,364 28,037 28,037
50220 Casualty/Workers Comp Ins 157,273 - - - - -
50221 Workers Comp Insurance - 5,585 3,179 2,316 3,433 1,596
50222 Casualty/Property Insurance - 111,555 101,685 100,387 107,300 97,000
50230 Training/School/Travel 12,471 14,916 8,223 12,617 20,850 27,500
50270 Audit & Accounting 60,458 55,584 78,636 82,537 70,000 78,000
50280 Legal Fees 170,617 137,698 103,529 124,099 150,000 150,000
50290 Professional Services 78,742 100,211 146,086 122,527 151,200 160,000
50300 Computer Expense 101,812 115,167 56,448 39,643 63,633 228,876
50320 Office Supplies 15,725 8,942 10,704 8,049 13,000 13,593
50325 Printers/Copiers/OE and supp 14,712 20,749 19,238 13,606 29,000 21,224
50330 Postage 6,921 6,275 5,355 5,070 7,500 7,500
50340 General Supplies 31,764 31,771 29,159 27,145 35,000 35,000
50360 General Maintenance 25,826 15,557 17,529 18,492 40,000 35,105
50374 Library Utilities 31,239 - - - - -
50375 Library Bldg Maint/Equipment 37,569 - - - - -
50377 Parking Garage Maintenance 4,235 - - - - -
50380 Communications 39,933 22,627 12,030 16,987 17,892 16,752
50384 Boys and Girls Club utilities 1,211 - - - - -
50385 Boys and Girls Club Maint/Equ 2,534 - - - - -
50390 Dues-Memberships-Subscrip 18,388 17,126 20,771 19,840 22,566 22,455
50395 Employment Screening - 397 840 178 500 500
50400 Miscellaneous - 1,367 - - - -
50410 Cash Over or Short (187) 202 (50) (729) - -
50430 Gasoline & Oil 1,487 5,225 5,491 554 500 -
50435 Small Equipment - - - - - 500
50440 Equip & Vehicle Repair 1,827 2,493 504 - 1,000 500
50460 Uniforms 252 1,526 816 1,018 800 1,500
50462 Safety Wear and PPE - - - - 500 500
50470 Purchases Vehicles & Equipment 163,656 - 32,682 7,695 8,000 11,211
50475 Capital Improvements - - - 6,005 20,000 50,500
50482 Land/Right of Way Acquisitions 4,671,162 - 16,000 - - -
50510 Interest Expense - 17,967 67 - - -
50580 Bank Fees 12,828 35,065 26,245 32,109 25,000 35,000
50585 Printing - - 225 - 1,000 1,000
51000 Recording Fees Paid 116 302 163 113 200 200
51025 Colony Rent 9,715 36,394 26,304 18,789 25,000 25,000
51030 Publications Newspapers 17,750 15,137 53,367 34,440 20,000 25,000
51045 Election Expense 10,748 1,666 299 668 1,000 1,500
51050 COF Book & Sidewalk Brick 1,070 1,605 1,485 15,948 2,000 2,000
51085 County Prisoner Expense - - - - - -
51130 Haven Maintenance 12,133 - - - - -
51135 Haven Utilities 11,171 - - - - -
51150 Fishermans Whart Maintenance 1,000 - - - - -
51165 City Hall Maintenance 1,053 11,533 23,068 15,001 33,045 25,025
51170 Beach Repairs and Maint 43,805 - - - - -
52040 Grant Expenditures 20,000 20,000 20,000 20,000 - 20,000
52080 Sales Tax Collection Fees 165,807 167,444 172,432 146,545 160,000 175,000
52510 Utilities for City Use 10,027 8,771 7,915 8,062 10,000 10,000
Page 8 of 128
General Government Administration 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
Total General Gov Administration 8,824,658 2,768,025 2,507,774 2,458,461 2,673,207 2,962,143
Page 9 of 128
Elected Officals 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries - 152,914 149,890 128,435 149,200 149,200
50190 Employee Payroll Taxes - 11,324 11,350 9,695 11,414 11,415
50200 Employee Retirement Exp - 7,373 7,902 7,300 7,902 8,000
50210 Employee Medical Insurance - 55,172 84,077 75,378 85,312 84,550
50221 Workers Comp Insurance - 79 160 222 173 215
50222 Casualty/Property Insurance - 2,733 4,069 4,504 4,272 4,600
50230 Training/School/Travel - 15,093 22,526 22,262 20,000 20,375
50290 Professional Services - 1,400 - - - -
50300 Computer Expense - 6,555 - 279 1,815 11,073
50320 Office Supplies - 2,025 - -500 -
50325 Printers/Copiers/OE and supp - 159 223 246 500 300
50340 General Supplies - 5,438 666 70 750 -
50360 General Maintenance - 262 - - - -
50380 Communications - 924 1,269 1,495 2,300 2,700
50390 Dues-Memberships-Subscrip - 2,586 3,846 1,860 7,100 -
Total Elected Officals - 264,037 285,978 251,746 291,238 292,428
Page 10 of 128
Planning Department
9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
REVENUES
40375 Planning-Misc Revenue - - 148 300 500 500
40376 Subdivision - Outside City - - 74,800 1,150 100,000 1,150
40377 Subdivision - Inside City - - 157,350 67,975 135,000 135,000
40379 Board of Adjustment - - 3,200 2,280 - 2,200
40380 Rezoning Applications 7,210 13,780 18,042 6,120 10,000 10,000
41240 Subdivision Fees 249,975 321,875 - - - -
TOTAL REVENUES 257,185 335,655 18,042 6,120 245,500 148,850
EXPENSES
50040 Salaries 504,594 479,937 418,447 439,736 632,163 632,163
50045 Overtime 2,163 3,871 1,018 1,111 1,500 1,500
50190 Employee Payroll Taxes 37,541 35,818 30,469 32,627 52,751 52,050
50200 Employee Retirement Exp 37,836 39,161 32,026 36,595 53,844 57,218
50210 Employee Medical Insurance 84,631 76,971 73,421 82,594 103,880 110,740
50215 Required Contrib-OPEB 5,821 5,821 16,335 16,183 19,840 14,018
50220 Casualty/Workers Comp Ins 17,438 - - - - -
50221 Workers Comp Insurance - 5,437 3,421 3,646 3,695 3,284
50222 Casualty/Property Insurance - 10,569 12,671 11,630 13,304 10,700
50230 Training/School/Travel 1,786 580 16,174 790 15,000 17,500
50280 Legal Fees 141,700 108,108 72,395 96,934 85,000 85,000
50290 Professional Services 14,728 19,532 18,260 12,750 110,000 150,000
50300 Computer Expense 13,885 79,711 38,667 35,573 35,716 63,334
50320 Office Supplies 1,988 1,079 2,973 2,807 5,000 5,000
50325 Printers/Copiers/OE and supp 728 3,527 2,392 4,314 7,978 10,104
50340 General Supplies 2,031 2,224 747 8,155 7,000 7,000
50360 General Maintenance 3,011 - 1,734 925 2,000 7,000
50380 Communications 4,155 6,358 5,449 5,876 6,700 7,272
50390 Dues-Memberships-Subscrip 445 - 3,020 340 5,440 5,440
50395 Employment Screening - 40 191 81 - 82
50430 Gasoline & Oil 992 4,026 1,657 1,398 5,033 5,033
50435 Small Equipment - - - 1,333 - 4,000
50440 Equip & Vehicle Repair 964 529 5 1,092 - -
50462 Safety Wear and PPE - - - - 1,500 1,500
50470 Purchases Vehicles & Equipment 23,854 - - - 31,466 35,000
50520 Equipment Rental - (0) - - - -
51030 Publications Newspapers 11,405 7,924 10,262 6,386 12,000 12,000
Total Planning 911,695 891,223 761,733 802,878 1,210,810 1,296,938
Excess Rev Over Expense (654,510) (555,568) (743,691) (796,758) (965,310) (1,148,088)
Page 11 of 128
Building Department 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
REVENUES
40350 Building Permits 858,901 986,901 1,613,893 1,196,176 900,000 1,000,000
40360 Inspection Fees 274,859 286,161 555,515 494,585 276,000 500,000
40370 Misc Bldg Dept Fees/Fines 25,954 25,674 135,190 332,653 20,000 225,000
40385 State of AL Commercial Fee 18,843 20,366 70,049 112,219 50,000 80,000
TOTAL REVENUES 1,178,557 1,319,101 2,374,647 2,135,633 1,246,000 1,805,000
EXPENSES
50040 Salaries 502,750 493,559 551,921 519,070 633,163 633,163
50045 Overtime 8,250 5,271 6,434 10,418 10,000 10,000
50190 Employee Payroll Taxes 38,200 37,484 41,736 39,323 53,106 50,800
50200 Employee Retirement Exp 39,432 41,760 44,764 44,705 57,293 56,093
50210 Employee Medical Insurance 123,849 98,887 97,782 81,208 107,308 74,850
50220 Casualty/Workers Comp Ins 23,159 - - - - -
50221 Workers Comp Insurance - 7,997 6,741 8,653 7,281 8,533
50222 Casualty/Property Insurance - 12,150 14,622 16,833 15,353 17,000
50230 Training/School/Travel 4,633 5,719 12,290 5,715 21,000 21,500
50290 Professional Services 88 79,088 25,705 52,601 50,000 125,000
50295 Building Fees 17,196 6,827 81,954 109,723 50,000 80,000
50300 Computer Expense 8,668 78,527 44,580 41,456 47,378 57,534
50320 Office Supplies 3,757 1,351 4,693 5,709 8,200 10,200
50325 Printers/Copiers/OE and supp 1,057 4,001 2,953 2,600 6,600 7,020
50330 Postage - - - - 350 350
50340 General Supplies 8,148 8,002 2,759 2,213 4,500 4,500
50360 General Maintenance 344 238 8,320 251 - 2,800
50380 Communications 6,773 12,006 13,530 12,719 14,800 13,920
50390 Dues-Memberships-Subscrip 580 1,137 860 1,481 4,715 8,300
50395 Employment Screening - 76 136 81 - 82
50430 Gasoline & Oil 5,999 5,822 12,793 11,958 10,000 15,000
50440 Equip & Vehicle Repair 2,784 4,185 3,752 8,143 3,500 3,500
50460 Uniforms 1,755 1,875 2,608 2,152 3,000 3,000
50462 Safety Wear and PPE - - 247 562 2,500 2,000
50470 Purchases Vehicles & Equipment - - 28,373 35,563 95,659 201,732
50475 Capital Improvements - - - - 15,000 16,000
50560 Credit Card Processing Fees 23,096 42,292 38,558 69,046 40,000 25,000
50585 Printing 492 37 303 - 750 1,500
Total Building Department 821,009 948,290 1,048,412 1,082,187 1,261,456 1,449,377
Excess Rev Over Expenses 357,547 370,811 1,326,235 1,053,446 (15,456) 355,623
Page 12 of 128
Judicial 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 163,887 167,583 162,902 136,109 173,583 173,584
50045 Overtime 26,937 32,493 32,644 32,134 10,000 10,000
50190 Employee Payroll Taxes 13,880 14,490 14,278 12,418 15,792 13,700
50200 Employee Retirement Exp 13,144 14,926 14,433 12,252 15,610 13,286
50210 Employee Medical Insurance 45,194 44,657 42,146 25,323 43,438 27,660
50220 Casualty/Workers Comp Ins 4,690 - - - - -
50221 Workers Comp Insurance - 1,000 259 286 280 263
50222 Casualty/Property Insurance - 2,414 2,731 3,032 2,868 3,050
50230 Training/School/Travel 401 1,571 1,229 1,446 2,425 1,700
50290 Professional Services 6,368 1,474 3,319 1,309 2,500 3,500
50300 Computer Expense 16,196 22,428 26,541 20,776 27,427 28,533
50320 Office Supplies 1,449 978 914 660 1,500 1,500
50325 Printers/Copiers/OE and supp 835 1,425 1,290 1,087 1,588 1,740
50330 Postage - - 52 - - -
50340 General Supplies 503 900 83 - 500 500
50360 General Maintenance - - - 4,565 4,500 1,500
50380 Communications 970 1,829 979 1,005 3,160 960
50390 Dues-Memberships-Subscrip 475 500 575 475 575 575
50395 Employment Screening - - - 81 200 82
50470 Purchases Vehicles & Equipment - - - - - -
50560 Credit Card Processing Fees - - - 50 - -
51215 NCIC Data System - 1,200 900 1,200 - 900
Total Judicial 294,927 309,869 305,275 254,207 305,946 283,033
Page 13 of 128
Police Department 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 3,640,250 3,791,964 3,910,163 3,665,100 4,731,724 4,731,724
50041 Overtime-Special Events 19,741 18,408 36,367 28,026 - -
50045 Overtime 153,290 146,343 152,649 141,925 170,000 140,000
50190 Employee Payroll Taxes 284,978 297,254 306,059 284,132 381,125 378,700
50200 Employee Retirement Exp 293,430 325,718 330,616 324,532 407,686 419,714
50210 Employee Medical Insurance 814,924 832,646 802,426 733,691 964,745 860,000
50215 Required Contrib-OPEB 54,183 53,698 53,698 36,221 53,698 39,079
50220 Casualty/Workers Comp Ins 298,327 - (32) - - -
50221 Workers Comp Insurance - 90,549 100,517 114,818 108,559 106,356
50222 Casualty/Property Insurance - 220,364 240,754 262,237 252,792 265,500
50230 Training/School/Travel 38,862 48,214 46,225 37,826 47,000 92,000
50290 Professional Services 15,095 58,883 26,600 26,394 35,000 35,000
50300 Computer Expense 117,203 137,071 111,168 99,943 133,285 156,060
50315 Camera Expense - - - 10,002 10,000 17,000
50320 Office Supplies 5,314 1,723 8,187 4,850 7,500 7,500
50325 Printers/Copiers/OE and supp 5,246 7,770 7,441 4,803 9,400 9,080
50330 Postage 226 175 361 32 300 300
50340 General Supplies 21,478 39,452 39,518 29,459 50,300 30,000
50355 Line of Duty Equip & Supplies 60,059 25,422 44,187 89,520 134,420 112,175
50360 General Maintenance 8,137 9,915 7,945 7,890 12,720 15,000
50380 Communications 113,320 127,145 138,537 136,647 173,000 187,224
50390 Dues-Memberships-Subscrip 6,896 5,454 6,879 3,543 5,265 14,740
50395 Employment Screening - 3,294 3,348 4,890 5,800 7,300
50430 Gasoline & Oil 77,313 105,544 153,420 132,565 132,000 146,093
50435 Small Equipment - - 20,963 - - 2,588
50440 Equip & Vehicle Repair 61,099 68,704 79,005 100,343 62,341 59,000
50460 Uniforms 16,659 15,250 16,459 23,276 28,750 28,750
50462 Safety Wear and PPE 6,201 12,872 5,660 - 4,305 4,000
50470 Purchases Vehicles & Equipment 319,661 93,408 531,966 100,968 435,068 562,628
50475 Capital Improvements 37,000 29,328 56,923 14,742 76,162 35,000
50524 Property Rental/ Lease - - - 28,363 36,725 104,025
50535 Community Outreach - - 1,852 4,998 8,000 9,000
51215 NCIC Data System 16,680 11,610 19,350 11,610 16,680 16,680
51220 Jail Expense 81,682 71,691 90,382 70,374 104,869 105,000
51235 DEA Funds Purchases - (742) 5,976 - - -
51255 Corrections Capital Imprvments 77,821 165,284 13,292 17,309 25,022 110,000
52510 Utilities for City Use 76,414 76,104 75,221 75,196 - 85,000
Total Police Department 6,721,487 6,890,514 7,444,082 6,626,222 8,624,240 8,892,216
Page 14 of 128
Information Technology 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries - 356,622 292,327 278,153 389,323 389,323
50045 Overtime - 35,290 29,990 31,718 15,000 20,000
50190 Employee Payroll Taxes - 29,406 24,357 23,555 33,106 30,565
50200 Employee Retirement Exp - 33,333 25,756 26,812 34,683 32,812
50210 Employee Medical Insurance - 46,557 42,273 36,101 55,041 44,675
50221 Workers Comp Insurance - 383 513 593 554 573
50222 Casualty/Property Insurance - 7,549 10,626 12,088 11,157 12,500
50230 Training/School/Travel - 1,337 878 4,479 2,775 12,700
50290 Professional Services - 2,000 - 4,615 9,125 35,875
50300 Computer Expense - 73,788 304,625 299,684 565,431 486,790
50315 Camera Expense - -669 9,103 14,832 7,000
50320 Office Supplies 575 193 559 99 1,700 2,000
50325 Printers/Copiers/OE and supp - 10 - - 2,000 2,000
50330 Postage - 44 246 236 200 200
50340 General Supplies - 1,840 45,417 2,227 2,000 6,500
50360 General Maintenance - 303 18,667 988 5,000 15,000
50380 Communications 81 9,554 15,097 20,798 58,660 67,618
50390 Dues-Memberships-Subscrip - 574 325 145 2,400 2,400
50395 Employment Screening - -103 60 300 100
50430 Gasoline & Oil - -1,396 994 2,000 2,000
50440 Equip & Vehicle Repair 10 3,030 966 1,472 500 500
50460 Uniforms - 519 234 - 500 500
50470 Purchases Vehicles & Equipment - -26,433 169,171 270,495 423,700
50475 Capital Improvements - -0 2,000 - -
51030 Publications Newspapers - 268 - - - -
Total Information Technology 667 602,600 841,457 925,206 1,476,782 1,595,331
Page 15 of 128
Human Resources 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023
Annual
Budget
FY2024
Annual
Budget
50040 Salaries - - 255,089 287,665 306,060 306,059
50045 Overtime - - 21,202 32,572 5,000 5,000
50190 Employee Payroll Taxes - - 20,047 23,088 24,181 24,500
50200 Employee Retirement Exp - - 19,030 23,604 23,884 25,677
50210 Employee Medical Insurance - - 30,725 50,218 55,045 47,290
50221 Workers Comp Insurance - - 555 831 600 774
50222 Casualty/Property Insurance - - 2,226 3,990 2,337 4,500
50230 Training/School/Travel - - 2,473 3,375 13,000 10,000
50280 Legal Fees - - 6,303 7,896 15,000 15,000
50290 Professional Services - - 642 - - 20,000
50300 Computer Expense - - 4,690 8,420 16,200 10,388
50320 Office Supplies - - 1,586 3,719 3,000 3,500
50325 Printers/Copiers/OE and supp - - 1,349 1,229 6,500 2,664
50340 General Supplies - - 2,375 2,731 8,000 3,500
50380 Communications - - 2,291 2,998 3,200 9,276
50390 Dues-Memberships-Subscrip - - 275 300 1,900 1,900
50395 Employment Screening - - 83 136 500 500
50430 Gasoline & Oil - - 316 166 5,000 2,000
50435 Small Equipment - - - 1,022 3,000 2,000
50440 Equip & Vehicle Repair - - 29 766 5,000 5,000
50460 Uniforms - - 355 - - 500
50462 Safety Wear and PPE - - - - 500 500
50475 Capital Improvements - - - 8,136 7,500 -
Total Human Resources - - 371,640 464,170 514,906 502,528
Page 16 of 128
Revenue Department 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries - 274,842 372,168 359,342 426,917 426,917
50045 Overtime - 1,588 985 677 1,100 1,100
50190 Employee Payroll Taxes - 21,021 27,477 26,513 33,141 38,600
50200 Employee Retirement Exp - 18,608 23,833 25,222 28,938 39,349
50210 Employee Medical Insurance - 44,112 79,353 76,948 90,513 91,895
50215 Required Contrib-OPEB - 15,147 25,661 13,207 21,295 11,642
50221 Workers Comp Insurance - 200 394 746 426 801
50222 Casualty/Property Insurance - 3,927 7,225 8,171 7,586 7,600
50230 Training/School/Travel - 2,310 2,210 2,716 10,500 8,300
50300 Computer Expense - 9,612 24,348 14,214 12,943 21,180
50320 Office Supplies - -368 1,116 1,000 500
50325 Printers/Copiers/OE and supp - 2,125 1,584 1,144 6,588 4,040
50330 Postage - -- - 7,000 7,000
50340 General Supplies - 1,056 1,243 783 1,250 2,000
50360 General Maintenance - -4 - 5,000 -
50380 Communications - 3,821 1,993 1,476 8,000 1,632
50390 Dues-Memberships-Subscrip - 25 25 25 100 100
50395 Employment Screening - 475 366 163 500 82
50430 Gasoline & Oil - -695 567 1,000 750
50440 Equip & Vehicle Repair - 25 72 125 500 500
50470 Purchases Vehicles & Equipment - -- - - 40,000
50460 Uniforms - 826 225 619 500 1,000
Total Revenue Department - 399,720 570,229 533,773 664,798 704,988
Page 17 of 128
Meter Department 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023
Annual
Budget
FY2024
Annual
Budget
50040 Salaries - - 431,665 406,441 466,726 466,727
50045 Overtime - - 3,200 - 7,500 7,500
50190 Employee Payroll Taxes - - 31,459 30,344 37,162 35,900
50200 Employee Retirement Exp - - 32,406 33,964 39,628 40,028
50210 Employee Medical Insurance - - 85,701 81,046 76,021 88,375
50221 Workers Comp Insurance - - 6,185 7,587 6,679 6,868
50222 Casualty/Property Insurance - - 8,730 11,439 9,166 12,000
50230 Training/School/Travel - - 2,554 1,953 3,000 3,000
50300 Computer Expense - - 3,840 7,714 10,636 14,564
50320 Office Supplies - - 77 37 500 500
50340 General Supplies - - 303 2,444 1,000 2,000
50360 General Maintenance - - 132 124 500 500
50380 Communications - - 1,640 3,105 7,600 4,380
50395 Employment Screening - - 55 - 500 163
50430 Gasoline & Oil - - 22,514 17,356 22,000 22,000
50435 Small Equipment - - - 3,500 500 5,000
50440 Equip & Vehicle Repair - - 14,270 17,808 2,500 7,500
50460 Uniforms - - 899 - 2,000 5,200
50462 Safety Wear and PPE - - 1,567 1,808 2,000 2,000
50470 Purchases Vehicles & Equipment - - - 27,086 59,669 33,643
Total Meter Department - - 647,196 653,755 755,287 757,848
Page 18 of 128
Fire Department 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 154,047 168,714 186,858 172,916 217,189 217,189
50045 Overtime 3,954 139 631 883 1,000 1,000
50090 Fire Call Payments 107,118 124,812 115,004 106,188 136,000 145,000
50190 Employee Payroll Taxes 11,816 12,407 13,850 13,006 16,964 16,670
50200 Employee Retirement Exp 12,158 13,997 15,003 14,701 17,947 19,079
50210 Employee Medical Insurance 40,118 44,475 46,372 50,812 56,538 59,105
50220 Casualty/Workers Comp Ins 44,372 - - - - -
50221 Workers Comp Insurance - 4,355 5,285 5,905 5,708 5,461
50222 Casualty/Property Insurance - 40,604 43,062 48,141 45,215 48,000
50230 Training/School/Travel 540 - - 1,241 9,000 5,000
50290 Professional Services 671 (69) - - - -
50300 Computer Expense 2,812 3,324 2,666 2,786 4,980 7,232
50325 Printers/Copiers/OE and supp - 7 - - 300 300
50330 Postage - 20 - 19 - -
50340 General Supplies 38,870 9,245 65,788 9,157 40,650 25,000
50360 General Maintenance 16,475 12,895 28,574 15,336 26,200 29,000
50380 Communications 4,012 17,078 15,790 5,650 21,900 15,360
50390 Dues-Memberships-Subscrip 9,000 - - - 9,000 -
50395 Employment Screening - 76 361 327 2,200 1,800
50430 Gasoline & Oil 9,881 10,110 25,463 20,011 20,000 21,600
50435 Small Equipment - - 480 6,527 5,500 5,600
50440 Equip & Vehicle Repair 81,320 104,076 115,817 112,135 158,100 158,650
50460 Uniforms 1,465 948 1,691 1,853 1,500 2,075
50462 Safety Wear and PPE 140 8,737 630 14,768 24,860 36,815
50470 Purchases Vehicles & Equipment 8,855 562,376 158,119 130,836 145,309 1,993,966
50475 Capital Improvements - 17,283 47,826 100,801 136,500 98,200
50520 Equipment Rental - -8,754 2,774 7,476 -
52510 Utilities for City Use 43,631 41,651 43,944 39,146 42,500 42,000
Total Fire Department 591,253 1,197,258 941,970 875,918 1,152,536 2,954,102
19
Page 19 of 128
Economic & Community Development 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 140,260 109,754 93,007 123,142 138,590 138,590
50045 Overtime 3,602 - 333 1,525 1,000 1,500
50190 Employee Payroll Taxes 10,466 7,649 6,533 8,957 10,885 10,575
50200 Employee Retirement Exp 7,901 8,340 6,460 9,374 10,318 10,670
50210 Employee Medical Insurance 28,768 25,112 18,200 20,124 21,524 21,955
50220 Casualty/Workers Comp Ins 6,676 - - - - -
50221 Workers Comp Insurance - 2,310 833 235 899 168
50222 Casualty/Property Insurance - 3,181 3,154 3,639 3,312 3,700
50230 Training/School/Travel 2,355 535 3,191 2,983 5,000 8,000
50290 Professional Services 188 177 - - 5,000 -
50300 Computer Expense 2,144 6,520 4,575 3,680 5,537 8,622
50320 Office Supplies 1,379 2,113 1,476 1,856 2,000 2,000
50325 Printers/Copiers/OE and supp - 11 85 170 300 240
50330 Postage 38 198 123 292 750 750
50340 General Supplies (0) 1,630 150 1,535 500 500
50360 General Maintenance - -- - 1,500 -
50380 Communications 1,003 37,896 1,572 1,806 2,190 10,316
50390 Dues-Memberships-Subscrip 239 239 1,618 2,470 3,000 3,400
50430 Gasoline & Oil 103 81 384 328 500 500
50440 Equip & Vehicle Repair 5 - 176 - 500 750
50470 Purchases Vehicles & Equipment 7,397 2,185 - - - -
50490 Community Events 311,490 151,715 191,605 162,250 229,400 243,100
50491 Charitable Contributions 174,016 236,648 196,750 129,500 200,500 209,000
50570 Adv & Promotion 37,152 27,240 11,190 8,123 31,100 37,000
50575 Tourism 10,162 4,276 15,186 9,811 20,000 20,000
Total Economic & Community Dev 745,345 627,810 556,601 491,801 694,306 731,418
Page 21 of 128
Civic Center 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 130,400 139,570 116,294 139,897 157,553 157,553
50045 Overtime 3,577 691 1,479 354 1,500 1,500
50190 Employee Payroll Taxes 9,769 10,418 8,974 10,302 12,283 11,900
50200 Employee Retirement Exp 10,005 11,437 9,571 11,761 12,574 13,444
50210 Employee Medical Insurance 27,958 32,103 29,001 25,458 37,048 27,725
50220 Casualty/Workers Comp Ins 4,508 - - - - -
50221 Workers Comp Insurance - 3,075 3,470 3,302 3,748 2,810
50222 Casualty/Property Insurance - 3,209 3,263 3,508 3,427 3,400
50230 Training/School/Travel 52 70 - - - -
50290 Professional Services 180 152 - - - -
50300 Computer Expense 4,048 6,335 3,714 3,439 7,391 8,680
50320 Office Supplies 868 219 239 381 1,000 1,500
50325 Printers/Copiers/OE and supp 463 406 562 470 600 840
50330 Postage - - - - - 50
50340 General Supplies 13,206 2,181 5,289 9,184 6,000 10,000
50360 General Maintenance 23,884 10,939 22,003 18,230 25,000 23,000
50380 Communications 474 1,334 756 968 3,100 1,020
50395 Employment Screening - - 216 - - 82
50430 Gasoline & Oil 53 31 - 479 500 750
50440 Equip & Vehicle Repair 512 1,088 1,843 246 1,000 2,500
50460 Uniforms - - - 470 700 700
50462 Safety Wear and PPE 1,065 360 - - 500 500
50475 Capital Improvements 52,192 55,539 - 216,125 508,638 231,000
52510 Utilities for City Use 23,239 23,380 21,462 21,205 - 22,000
Total Civic Center 306,452 302,536 228,136 465,835 782,562 520,954
Page 22 of 128
Museum/Welcome Center 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 81,418 102,596 97,200 94,940 108,842 108,842
50045 Overtime 650 23 315 75 500 500
50190 Employee Payroll Taxes 6,157 10,208 10,609 7,160 8,347 8,250
50200 Employee Retirement Exp 5,154 6,586 5,935 6,162 6,827 7,249
50210 Employee Medical Insurance 9,763 11,692 9,459 5,202 6,114 5,545
50220 Casualty/Workers Comp Ins 9,502 - - - - -
50221 Workers Comp Insurance - 1,779 2,138 2,562 2,309 2,385
50222 Casualty/Property Insurance - 8,018 8,895 9,223 9,340 8,700
50230 Training/School/Travel 52 35 - - 500 500
50290 Professional Services 156 152 - - - -
50300 Computer Expense 5,706 7,026 6,007 2,535 5,222 10,072
50325 Printers/Copiers/OE and supp 823 2,627 2,440 1,362 4,700 240
50340 General Supplies 5,254 10,269 7,184 8,214 12,500 13,000
50360 General Maintenance 21,642 13,077 34,627 19,589 25,900 26,320
50380 Communications 704 2,162 1,207 1,827 3,900 260
50390 Dues-Memberships-Subscrip - 230 - 270 300 300
50395 Employment Screening - -76 - - 82
50440 Equip & Vehicle Repair - 2,994 - - - -
50462 Safety Wear and PPE - -- - 500 500
50470 Purchases Vehicles & Equipment - -- - - -
50475 Capital Improvements - 19,626 28,826 11,098 5,000 5,000
52510 Utilities for City Use 9,460 9,279 10,768 10,151 - 11,000
Total Museum/Welcome Center 156,440 208,379 225,687 180,369 200,801 208,745
Page 23 of 128
Adult Recreation 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 146,233 121,242 184,282 195,620 223,216 223,216
50045 Overtime 329 272 1,596 1,121 2,000 2,500
50190 Employee Payroll Taxes 11,101 12,800 15,046 14,744 22,483 19,850
50200 Employee Retirement Exp 8,961 8,870 12,649 12,561 18,251 14,564
50210 Employee Medical Insurance 23,273 9,838 14,405 14,728 17,674 18,150
50220 Casualty/Workers Comp Ins 18,346 - - - - -
50221 Workers Comp Insurance - 3,403 3,589 4,757 3,876 4,658
50222 Casualty/Property Insurance - 12,444 14,838 14,044 15,579 13,900
50230 Training/School/Travel 52 280 - 240 500 500
50290 Professional Services 277 152 950 - 25,000 5,000
50300 Computer Expense 5,992 10,884 3,628 5,224 7,921 11,210
50320 Office Supplies - 4,753 4,695 628 5,000 5,000
50325 Printers/Copiers/OE and supp 338 1,617 1,717 1,642 2,000 2,520
50340 General Supplies 7,757 9,385 12,107 11,824 14,000 14,000
50360 Nix Center Maintenance 21,162 30,767 23,183 25,624 30,000 35,960
50380 Communications 1,052 2,913 2,274 2,212 3,500 2,280
50390 Dues-Memberships-Subscrip - 486 1,496 - 500 -
50395 Employment Screening - 156 686 - -82
50430 Gasoline & Oil 124 1,753 1,186 1,558 2,000 2,500
50440 Equip & Vehicle Repair 37 1,217 2,343 84 - 5,000
50462 Safety Wear and PPE - - - - 150 500
50470 Purchases Vehicles & Equipment 4,038 - - - - -
50475 Capital Improvements - 119,742 83,608 158,117 273,000 130,000
50560 Credit Card Processing Fees 763 1,215 1,034 1,209 - 1,000
51155 Welcome Center Maintenance - - 35 - - -
51355 Kitchen Supplies 1,528 2,447 2,341 1,158 2,500 2,500
51360 Special Programs 1,105 2,200 2,102 3,100 2,000 3,000
51365 Dance Expense 3,700 2,132 5,858 4,829 6,000 6,000
51375 Office Expense 3,795 - - - - -
51385 Shuttle Bus Expense 975 229 - 120 5,000 500
52510 Utilities for City Use 121,592 108,648 116,540 103,453 - 116,000
Total Adult Recreation 382,530 469,844 512,184 580,979 682,150 640,390
Page 24 of 128
Organization Object Amount Description Justification
001240 50490 $1,650.00 Arbor Day Tent Rental $600
Plaques $500
Poster and Framing $300
Banners/Print Materials/Prizes $250
001240 50490 $1,000.00 Fairhope Junior City Council General Supplies
001240 50490 $13,000.00 Christmas Parade Christmas Candy Throws $3,000
Misc Christmas Throws for Mayor $1,500
Food for Volunteers $600
Portables $600
Towable Lights $800
Signage $200
Decorations Welcome Center $2500
Christmas Volunteer Gifts $3,000
Note Cards for Volunteers $300
Float Decorations $500
001240 50490 $2,000.00 Community Cleanup Alabama Coastal Cleanup September
Misc Supplies and Volunteer Food
Pole Banner
Community Cleanup Supplies for year round
001240 50490 $5,000.00 Community Shredding Events x 2 a
year
Shredder Truck for Earth Day 2250
Shredder Truck for America Recycles Day 2250
001240 50490 $7,400.00 Earth Day Anti-Litter Stage and Tent Rental $2000
Posters, Flyers, Pole Banner Update $300
Tshirts $4,000
Portables $700
Poster Framing $100
Other supplies $300
001240 50490 $6,650.00 Outdoor Farmers Market Spring & Fall Market
Entertainment Activities $5500
Bags $400
Banner $250
Umbrellas $500
001240 50490 $13,500.00 Holiday Decorations H o l i d a y D e c o r a t i o n s
Christmas Decorations $10,000
Downtown Trick or Treat $1500
Easter Bunny $1000
4th of July $1000
001240 50490 $48,500.00 4th of July Portables $2,500
Fireworks $40,000
Tent Rentals $500
Stage $4,000
Sound reinforcement $1,500
001240 50490 $5,000.00 Mardi Gras Portables $2500
Light Rental $1000
Welcome Center Decorations $1000
Beads/Moonpies $500
001240 50490 $2,800.00 Glow in the Park Outdoor movie screen and audio $1200
Glow supplies $700
Misc Decorations $500
Face Painting $400
001240 50490 $37,300.00 New Years Eve Celebration Portables $3000
Fireworks $13,000
Stage $6000
Kids Entertainment/Childrens supplies $2,500
Main Stage Entertainment $10,000
Hydraulic Crane $2000
Generator $800
001240 50490 $5,000.00 State of the City Misc Supplies
Food
City of Fairhope
Community Events
Page 25 of 128
Organization Object Amount Description Justification
City of Fairhope
Community Events
001240 50490 $87,700.00 Tree Lighting Includes $70k - this is for actual LED lights
Production Services (Stage, Snow Machines, Lighting, Audio) $13,000
Entertainment $1,500
Portables $200
Signage/Pole Banners $500
Food $500
Mrs. Claus House Supplies $2000
001240 50490 $2,100.00 Veterans Day Plaque/ Car Magnet $200
Food for Reception $800
Wreath for Memorial Fountain $300
Supplies for Reception/Parade $100
Sounds and Lights for Sunset Prayer Service $500
Pole Banner $200
001240 50490 $4,500.00 Volunteer Week Fish Fry Food
Supplies
Plaque
$243,100.00
Page 26 of 128
Organization Object FY2023 FY2024 Description Justification
001240 50491 $20,000.00 $24,000.00 Downtown Fairhope Business Association Letter Submitted 2023
001240 50491 $20,000.00 $20,000.00 Eastern Shore Art Center Letter Submitted 2023
001240 50491 $10,000.00 $10,000.00 Ecumenical Ministries Letter Submitted 2023
001240 50491 $0.00 $1,000.00 United Way of Baldwin County Letter Submitted 2023
001240 50491 $5,000.00 $5,000.00 Walking School Bus 2023 Letter submitted
$35k and Mayor reduced to $5K in 2024
001240 50491 $57,000.00 $57,000.00 Rotary Youth Club Letter Submitted 2023
001240 50491 $5,000.00 $5,000.00 Baldwin County Child Advocacy Center Letter Submitted 2023
001240 50491 $6,000.00 $6,000.00 Fairhope Film Festival Letter Submitted 2023
001240 50491 $15,000.00 $15,000.00 Mobile Bay National Estuary Program Letter Submitted 2023
001240 50491 $20,000.00 $23,500.00 Eastern Shore Chamber of Commerce Letter Submitted
001240 50491 $3,000.00 $3,000.00 Baldwin Pops Concert Fee In-kind services
001240 50491 $2,000.00 $2,000.00 Eastern Shore Optimist Club/Dogwood Trail Pageant In-kind services for use of the Civic Center
001240 50491 $10,000.00 $10,000.00 Pirate Booster Club
001240 50491 $20,000.00 $20,000.00 Baldwin County Economic Development Alliance Letter Submitted 2023
001240 50491 $2,500.00 $2,500.00 FEEF - Golf Tournament In-kind services at Quail Creek Golf
001240 50491 $5,000.00 $5,000.00 Safe Harbor, LLC Trap, spay, neuter in Fairhope
$200,500.00 $209,000.00
City of Fairhope
Charitable Contributions
Page 27 of 128
(
Mayor Sullivan and City Councilmembers:
~~gJ
DOWNTOWN
FAIRHOPE
BUSINF.SS ASSOCIATION
On behalf of the Downtown Fairhope Business Association, we would like to offer our sincerest thanks for
your continued support of Downtown Fairhope and the Downtown Fairhope Business Association. The City's
continued support allows us to do many projects and events that would not be possible without this strong
partnership. We would like to request a $24,000 contribution this year to continue promoting tourism in
Fairhope and hosting quality of life events for both visitors and residents.
In 2023 we have printed 50,000 Fairhope Visitors Guides that highlight all the information someone
visiting Fairhope would want and need. For the past several years the rising paper cost and higher printing
cost has drastically increased the visitors guides cost. This guide is the most requested item at the Fairhope
Welcome Center year after year and is sent to all 13 state welcome centers. Every year we work closely with
the City of Fairhope to make sure this annual guide includes the most up-to-date information on shopping,
dining, outdoor recreation, city plantings throughout town, the Fairhope Museum of History, Quail Creek Golf
Course and a detailed map of the shopping district. The guide is available in all city buildings, local hotels and
bed & breakfasts. The guide is also sent to interested visitors and residents who request one throughout the
year.
Here are just a few highlights of events and projects we have worked on this year:
• In May 2023 the group hosted the 9th Annual Fairhope Girls Night Out, bringing over 1,000 women
downtown to shop, dine, and in many cases to stay the weekend.
• In November, the group will host the "14th Annual Outdoor Movie in The Street", which has become
a beloved Fairhope tradition, bringing families into downtown to enjoy our beautiful lights and
celebrate the magic of the holidays.
• This summer we partnered with the City of Fairhope for the 7th Annual Glow in the Park Movie held
in Fairhoper's Community Park in June. This year we played "Peter Pan" and had Tinkerbell dressed
up for pictures, complementary popcorn and glow items for the children as well.
• Fairhope's Annual Christmas Open House will celebrate its 62nd year in November and there will be
special things happening all over downtown to celebrate!
• We continue to update our Facebook page throughout the year and have thousands of visits each
week from all over the world.
In addition to the fun and exciting events we plan, we also do advertising to promote downtown events
and encourage shopping throughout the year.
The Downtown Fairhope Business Association continues to grow; in 2023 we had over 125 businesses
join. The Downtown Fairhope Business Association membership is open to all brick and mortar Fairhope,
Point Clear and Montrose businesses. The City's strong and continued support has helped us achieve this
steady growth. The businesses are very grateful. The DFBA continues to become stronger and more engaged
with each passing year, thank you!
Sincerely,
The Downtown Fairhope Business Association Board
President-Ginger Milligan (Fantasy Island Toys)
Vice President of Communications-Stephanie Reeves (The Cat's Meow)
Vice President of Marketing-Barbara Levitt (M&F Casuals)
Treasurer-June Wilson (National Bank of Commerce)
Page 28 of 128
( EASTERN SHORE ART CENTER
Art Changing Lives
May 24, 2023
Mayor Sherry Sullivan
City of Fairhope
PO Drawer 429
Fairhope, AL. 36533
Dear Mayor Sullivan:
Thank you so much for your continued support of Eastern Shore Art Center!
Attached please find the request for funding for 2023-2024 for Eastern Shore Art Associa-
tion, Inc. With your support this year we have accomplished many new benchmark goals
for ESAC.
WE HAVE GROWN! We have increased our request from $20,000 to $24,000.
OUR TOTAL OPERATING EXPENSES HAVE GROWN OVER 40 PERCENT
IN THE PAST 6 YEARS:
A few examples:
• Insurance rose from $12,600 to $28,300
• Fairhope Utilities increased from $16,690 to $24,632
0 Our maintenance and cleaning increased from $4,000 to nearly $27,000
• Supplies and materials increased from $30,000 to $57,000
These costs reflect that ESAC has significantly increased our capacity to serve the com-
munity! We hope the City of Fairhope will consider increasing our funding this year.
Thank you again for your continued support to help Eastern Shore Art Center reach its
mission for our community.
401 Oak St. Fairhope, AL 36532 (251) 928-2228 www.esartcenter.org
Page 29 of 128
( EASTERN SHORE ART CENTER
Art Changing Lives
Eastern Shore Art Association, Inc.
REQUEST FOR FUNDING FY 2020-2021
$24,000
ESAC accomplished so much this year with this important funding from the City of
Fairhope. With grant funding, ESAC can continue to enrich the lives of our citizens as we
have done since our founding in 1959.
OVERVIEW OF ESAC FY 2023 (June 1, 2022-May 31, 2023)
° First Friday Artwalk attendance continues to be a popular event for the community,
with our most recent evening bringing in nearly 450 visitors in two hours!
• Our 50th Annual Outdoor Art Show hosted 95 booths, with artists from all over the
country.
• We continue to fund Community Outreach programming, including NEW, specific pro-
gramming for Rotary Youth Club.
• We have increased our number of classes and workshops by 50% in the past 6
years, now hosting workshops that attract teachers from out of state. Attendees also
hail from multiple states, traveling to our City to stay for multiple days in hotels and
( dining out in our local restaurants.
• Annual Plein Air event: 60 artists descend on Fairhope for 4 days, painting in the
open air, followed by an exhibit. These artists paint in and around downtown, bringing
tourists into the area to shop and dine.
• Our Summer Art Bash children's camp was a HUGE success last year and is anticipated
to be a sell-out for this summer!
• White Linen Night "A Night in Havana" was a huge success!
• The Art of ... is planned again: A fun family day of art and science.
This year we request $24,000 in funding:
1. First Friday $10,000: This important event for the community typically costs the Art
Center over $12,000 in hard costs each year to host, with musical entertainment,
catered food, and beverages. Sponsorship funds cover only a portion of the expense to
Art Center, including publicity costs and manpower. We could not do this without your
support, and without our dedicated volunteers who assist us each First Friday. The addi-
tional $4,000 in funding would ensure that the Art Center does not have to bear the
deficit of costs not covered by corporate sponsors for this important signature event
for our community.
2. Community Outreach and Arts Education Programs $10,000: Provides art education
and hands-on learning, on and off site, to all elements of our community: children,
youth, adults, seniors, veterans, and special needs audiences. Community Outreach
401 Oak St. Fairhope, AL 36532 (251) 928-2228 www.esartcenter.org
Page 30 of 128
(
f EASTERN SHORE ART CENTER
Art Changing Lives
will also include Fairhope-Point Clear Rotary Youth Club and low-cost art classes for lo-
cal youth and senior citizens.
3. Fairhope Plein Air $4,000: This important "arts tourism" event brings artists and
tourists to Fairhope for 5 days to paint and to observe artists painting in locations all
around Fairhope.
4. We also again request the use of streets:
Outdoor Art Show: (during Fairhope Arts & Crafts: Section street north of Magnolia to
Oak Street and Oak Street to Bancroft and Equality) during the Outdoor Art show during
the annual Arts, and Crafts Festival.
White Linen Night, May 16, 2024, our annual fundraising Gala: (Oak Street between
Section St. and Bancroft St)
5. We also request that security be provided, after hours, by the Fairhope Police De-
partment for set up and take down hours during the Outdoor Art Show, and for the
evening of White Linen Night.
The Art Center could not reach our mission without your support. ESAC provides art expe-
riences for everyone who visits and lives in Fairhope. Over 20,000 visitors from all over
the United States and many foreign countries sign our guestbook. With our constantly
changing exhibits, art classes, outreach, outdoor art show and special events, the Center
and its staff and volunteers make a huge and lasting contribution to the cultural quality
of life for our citizens.
For over 60 years the Easter Shore Art Center has been part of the art community of
Fairhope providing cultural programs, art exhibitions, education and outreach programs.
We exist because of the support of our members, private contributions, corporate spon-
sorship, class tuition fees, fundraising and through the valuable support of the City of
Fairhope. We are proud of our impact on the community and the number of people we
serve.
Thank you again for your continued funding.
401 Oak St. Fairhope, AL 36532 (251) 928-2228 www.esartcenter.org
Page 31 of 128
(
May 3, 2023
Mayor Sherry Sullivan
City of Fairhope
P.O. Box 429
Fairhope, AL 36533
Dear Sherry,
ECUMENICAL
MINISTRIES, INC.
I am writing to request a $10,000 appropriation for our 2023/2024 fiscal year to help struggling families
and low-income elderly in the City of Fairhope.
In our last fiscal year our Emergency Aid Program provided financial assistance to 625 individuals who
live in Fairhope at a cost of $41,394. We provided 1,325 ($19,875) meals through our pantry. Our Meals
on Wheels program delivered 13,811 meals to homebound elderly and disabled clients in the city and
our Repair Baldwin Program completed 14 home repair projects at a total cost of $33,059.62. In addition
our Christmas Sharing Program provided Christmas gifts for 123 children ($9840) and 60 ($3600)
homebound elderly.
I know all of this would not have been possible without the City of Fairhope's continued support of this
ministry and the work we do.
Thank you for your positive consideration of our request.
My best,
s
SallyD~
Executive Director
Eastern Shore Office
564 Fairhope Ave. • Fairhope, AL 36532
(251) 928-3430 • Fax (251) 928-3902
www.baldwinemi.org
P.O. Box 1103 • Fairhope, AL 36533
South Baldwin Office
102 W. Spruce Ave. • Foley, AL 36535
(251) 943-3445 • Fax (251) 943-3452
Page 32 of 128
(
Fairhope Walking School Bus Proposal 5-29-23
With the City of Fairhope's financial support last year, the Baldwin County Trailblazers (BCT)
coordinated the tenth year of the Walking School Bus (WSB) program at Fairhope West
Elementary School. This program increases the health of children, provides parents a way for
their children to safely walk to school, and reduces traffic congestion. We request the City's
investment to develop & administer the I I th year of this unique program and expand the WSB
to serve other schools in the Fairhope school feeder pattern.
Your support will make the following possible:
I. Continue the popular WSB at Fairhope West Elementary School
2. Communicate with Newton and Fairhope East School to begin a pilot WSB program
3. Adjust all administrative systems to handle the increased number of students.
4. Provide data from WSB evaluation/surveys to support any Fairhope applications related
to walkable/bikeable communities and quality of life.
5. Work with local business and civic groups to develop financial support for the WSB.
6. Continue to serve in a leadership role for Baldwin County's Safe Routes to School
Steering Committee.
The outcome will include a stronger community "web" in which parents, neighbors, businesses,
and citizens all protect & celebrate their walking students. Baldwin County Trailblazers is asking
the City of Fairhope to provide $ I 0,000 of support for the Walking School Bus project. BCT
will raise all additional funding necessary for program implementation
Project Budget
Project Management $30,000 * Provide stipends for four staff who manage approximately 30 volunteers in the safe
escort of 60+ students to school five days a week-the entire year * Register all students, monitor daily attendance, & provide a recognition program * Develop & maintain a website & social media presence * Obtain & analyze continuous data for evaluation purposes & monitor any safety issues * Communicate all activities to school, parents, police, volunteers & media
Training/safety/communication materials $5,000 * Purchase liability insurance * Develop communication materials for use by the city and local business/civic groups
* Design & order t-shirts and safety vests for WSB students & adult volunteers * Maintain the WSB kiosk as a check in station for students
Total $35,000
Page 33 of 128
Gayle Fogarty
"=rom:
.,ent:
To:
Cc:
Subject:
Paige Crawford
Monday, September 11, 2023 1 :54 PM
Gayle Fogarty
Kimberly Creech
FW: City of Fairhope, AL: COMMUNITY GRANT APPLICATION
This is all I have form the United Way of Baldwin County.
From: webmaster@cofairhope.com <webmaster@cofairhope.com>
Sent: Wednesday, March 22, 2023 9:54 AM
To: Paige Crawford <Paige.Crawford@fairhopeal.gov>
Subject: City of Fairhope, AL: COMMUNITY GRANT APPLICATION
SENT FROM AN EXTERNAL ADDRESS
A new entry to a form/survey has been submitted.
Form Name:
Date & Time:
l.esponse #:
Submitter ID:
IP address:
Community Grant Application
03/22/2023 9:54 AM
11
40940
38.35.181.132
Time to complete: 13 min., 12 sec.
Survey Details
Page 1
Agency Name:
Un ited Way of Ba ldwin County, Inc.
Executive Director:
Marina Simpson
Contact Person:
Lana Mummah
Address:
700 North McKenzie Street
Phone Number:
{25 1} 943-2110
Page 34 of 128
(
(
Email Address:
Im um mah@unitedway-bc.org
Community Grant Amount Requested:
$1000
Prior Year Amount Requested:
$1000
Prior Year Amount Awarded:
0
The following information is required with your submission:
1. Grant Programs
Please compile a summary that specifies how grant funds will be used to better serve the community and the City of
Fairhope.
2. Requests made to other government agencies
Please list all requests made to other cities or governmental agencies and the amounts requested.
3. Board of Directors
Include all Board Members contact information including email addresses and place of employment. Also, please include
a copy of the board meeting minutes that authorizes the request for grant funds.
4. Agency Staff/ Administration
Please list all individuals associated with the grant application including email addresses and phone numbers.
5. Current Audited Financial Statements
Please include the latest Audited Financial Statements & Current Year Budget.
6. E-Verify & Tax Documentation
Please provide proof of enrollment in the E-Verify system & complete W-9 form.
All applications must be approved by the City of Fairhope's City Council.
Summarize the specifics of how grant funds will be used to better serve the community and the City of Fairhope.
The United Way of Baldwin County is a nonprofit organization that works to build, grow and enhance the well-being of
citizens in Baldwin County.
We currently provide funding to 25 of our partner agencies which serve the Fairhope area: Alabama Sheriff's Boys Ranch,
American Red Cross, Association for Retarded Citizens, Baldwin County Education Coalition, Baldwin Youth Services, Big
Brothers Big Sisters, Feeding the Gulf Coast Food Bank, Boys and Girls Scouts, CARE House, Drug Education Council,
Ecumenical Ministries, Fairhope Rotary Youth Club, Family Promise, Goodwill Easter Seals, Home of Grace, Jennifer Claire
Moore Foundation, South Alabama Volunteer Lawyers Program, The Bridge, The Family Center, The Lighthouse, The MRDD
Board, The Shoulder, Under His Wings and the YMCA of South Alabama. In addition, the United Medical Partnership for
Children, a program unique to the United Way of Baldwin County, provides basic medical services to public school children
whose families are underinsured or uninsured in the Fairhope feeder pattern. We also have our in-house program, First
Steps, where we partner with Fairhope Pediatrics and the Eastern Shore Pediatrics in offering brand new books to children
at their 6 months to 5 year well check. At the child's 24-month check, they also receive a MyPlate which promotes healthy
eating.
2 Page 35 of 128
If awarded, the community grant will be used to further our mission to serve Fai rhope residents wit.h food, utility assistance,
and the youth club in Fairhope.
Please list all requests made to other cities or governmental agencies and the amounts requested.
City of Daphne $1000 (pending)
Town of Magnolia Springs (received)
City of Gulf Shores $1000 (pending)
Include all Board Members contact information including email addresses and place of employment. Include a copy of
the board meeting minutes that authorizes the request for grant funds.
Board Members email & place of employment
Linda Mong, Cha ir (2023-2025)*
Cadence Bank
101 Rock Creek Pkwy.
Fairhope, AL 36532
Work -251-990-5851
Cell -251-599-2290
Linda.mong@cadencebank.com
Grayson Moore, Vice Chair (2021-2023)
Baldwin Mutual Insurance
461 Fortune Dr.
Fairhope, AL 36532
Cell -251-213-3633
Graysonmoore83@gmail.com
Jill Bryars (2023-2025)*
Regions Bank
55 N. Section Street
Fairhope, AL 36532
Work -251-438-8712
Cell -404-353-6226
Jill.bryars@regions.com
Angela Byrnes, Past Chair (2022-2024)*
23711 Downing Road
Summerdale, AL 36580
Cell -251-747-3172
langlaj@gmail.com
Felisha Anderson (2022-2024)
Baldwin Co. Dept. of Archives and History
312 Courthouse Square, Suite 26
Bay Minette, AL 36507
Work -251-580-1897
Cell -251-222-8319
fanderson@baldwincountyal.gov
Keith Branham (2022-2024)
Ascend Performance Materials
518 S, Bay St.
Foley, AL 36535
Cell -251-609-5593
kbranh@ascendmaterials.com
3
• I
Page 36 of 128
(
Grant Brown (2021-2023)*
Executive Committee Member
City of Gulf Shores
P.O. Box 299
Gulf Shores, AL 36547
Cell -251-747-2296
Work -251-968-1848
gbrown@gulfshoresal.gov
Colby Cooper (2022-2024)*
Executive Committee Member
Hix Snedeker Companies
117 Willow Lake Dr.
Fairhope, AL 36532
Cell -251-605-9713
colby@hixsnedeker.com: colby@cooperlyon.com
Clair Dorough, Past Chair (2021-2023)*
City of Bay Minette
19786 Phillipsville Road
Bay Minette, Al 36507
Cell -251-689-1837
Work -251-580-1632
Clair.dorough@ci.bay-minette.al.us
Travis Foster (2022-2024)
Publix Supermarkets
160 Cotton Creek Dr. Ste. 100
Gulf Shores, AL 36542
Work -251-948-1281
d02182420@yahoo.com
Kim Frank (2023-2025)
Baldwin EMC
P.O. Box 220
Summerdale, AL 36580
Work -251-989-0294
Cell -251-747-0276
kfrank@baldwinemc.com
Cecilia M. Hammond (2023-2025)
Gulf Packaging, Inc.
55772 B Lottie Road
Perdido, AL 36562
Cell -251-253-9427
chammond@gulfpkg.com
Travis Langen (2023-2025)*
Gulf Coast Center for Ecotourism and Sustainability
18694 Ced a Dr.
Foley, AL 36535
Work -251-210-8721
Cell -760-420-0943
travis@gulfcenter.org
Jim Perry (2022-2024)
Baldwin County Public Schools-Stapleton
4 Page 37 of 128
(
21314 Marlot Loop
Silverhill, AL 36576
Work -251-937-2038
Cell -251-327-5761
jperry@bcbe.org
Margaret Roley {2021-2023)*
South Baldwin Regional Medical Center
41577 Co. Road 39
Bay Minette, AL 36507
Work -251-949-3461
Cell -251-747-4933
Margaret Roley@chs.net
Lindsay Schumacher {2022-2024)
L. Schumacher Consulting
12744 Hunters Chase
Foley, AL 36535
Cell -251-583-6352
lindsay@lschumacherconsulting.com
Marcia Stabler (2022-2024)*
Executive Committee Member
The First Bank
25428 Co. Rd. 54 W
Daphne, AL 36526
Work -251-990-2070
Cell -251-604-5516
mstabler@thefirstbank.com
Beth Thomas {2022-2024)
Community Affairs Manager
Alabama Power
150 St. Joseph St.
Mobile, AL 36602
Cell -251-422-3331
enweathe@southernco.com
Executive Board
Officers
Grant Brown
Colby Cooper
Marcia Stabler
*Second Term
Staff
Marina Simpson, Executive Director
P.O. Box 244
Foley, AL 36536
Work -251943-2110
Cell-251-75-8536
, I
•
5 Page 38 of 128
msimpson@unitedway-bc.org
Lana Mummah, Finance and Program Director
P.O. Box 244
Foley, AL 3636
Work -251-943-2110
Cell -251-978-3368
lmummah@unitedway-bc.org
2023 Board Meetings
Feb. 14, 4:00 pm
Mar. 14, 1:00 pm (Executive Committee)
Apr. 11, 4:00 pm
May 2, Agency Reviews
May 9, Agency Reviews
June 13, 4:00 pm
July/August TBD, Board Retreat
Sept. 12, 1:00 pm (Executive Committee)
Oct. 10, 4:00 pm
Nov. 14, 1:00 pm (Executive Committee)
Dec. 12, 4:00 pm
Board Meeting Minutes Minutes Exec Board Meet March 2023.doc
List all individuals associated with the grant application including email addresses and phone numbers
Email addresses and phone numbers
Marina Simpson, msimpson@unitedway-bc.org; 251-943-2110 ext. 103
Lana Mummah, lmummah@unitedway-bc.org; 251-943-2110 ext. 101
Please include the latest Audited Financial Statements & Current Year Budget.
Latest Audited Financial 2021 Audited Financials UWBC.pdf
Statement
Current Year Budget 2023 Budget Approved.xlsx
Proof of enrollment in the E-Verify system & complete W-9 form
E-Verify System
enrollment
Complet W-9 form
Thank you,
City of Fairhope, AL
Everify enrollment.pdf
2023 W9.pdf
This is an automated message generated by Granicus. Please do not reply directly to this email.
Page 39 of 128
June 6, 2023
Paige Crawford
Director of Community Affairs
City of Fairhope
Post Office Drawer 429
Fairhope, AL 36533
Dear Paige,
ouch
Club
On behalf of the entire Board of Directors, I would like to thank the City for their past suppmt of the Rotary
Youth Club. The Club offers a safe, suppmtive environment with programs to help children achieve
academically, build healthy habits and foster skills they need to become productive, caring, responsible
members of the community.
We are requesting the City's continued suppo1t of the RYC by providing a donation of $57,000 (that includes
$2,000 in supplies). This is the same amount that we received from the City last year. In addition, we are also
asking that the cigarette tax that comes to the City of Fairhope from the Baldwin County Commission of
roughly $20,000 continue to be pledged to the Rotary Youth Club. These funds are essential for the continued
operation and growth of the Club.
Thank you again for your support!
Sincerely,
EdHammele
Board President
Fairhope-Point Clear Rotary Youth Programs, Inc.
Fairhope-Point Clear Rotary Youth Club Is a 501(c)3 nonprofit organization. Federal Tax lO#26-4285903. NO goods or seNices were received in
consideration of this gift.
Page 40 of 128
• •
• ., . .
,[~
(
·'. ; . . . Baldwin County Child Advocacy Center
June 6, 2023
The Honorable Sherry Sullivan
City Council
City of Fairhope
161 N. Section Street
Fairhope, AL 36532
Re: Financial Request
CARE House, Inc.
Dear Mayor Sherry Sullivan and City Council Members,
CARE House, Inc., dba the Baldwin County Child Advocacy Center (BCCAC), is very grateful for the
City of Fairhope's past generous support of our important mission. The BCCAC is the only child
advocacy center in Baldwin County and the only agency in our county providing specially trained
counselors and interviewers to work with children who are victims of sexual and severe physical abuse.
All victim services are provided at no charge for children and their supportive family members. Last
fiscal year, we provided direct intervention services for 447 Baldwin County children and prevention
education for 8,570 children.
We are respectfully requesting financial assistance in the amount of $7,500 for the 2023-2024 fiscal year
to assist us with serving Fairhope residents. Last calendar year, we provided direct intervention services
for 48 children with a Fairhope address and also provided prevention services to 2048 children in
Fairhope schools. Your donation will help supply the funds needed for BCCAC to offer the services of an
experienced victim and family advocate, three highly qualified, specially trained therapists and two
forensic interviewers. This funding will also help us continue to provide abuse prevention programs
within Fairhope schools.
I will be happy to provide any additional information that may be helpful to you in making your decision.
If you have any questions, please contact me at 251-989-2555. Thank you so much for your time and
consideration, and we appreciate Fairhope's commitment to providing safety, healing, and justice for
child abuse victims in our county.
ctfully S~bmitted,
• ~'u..t~.k~JU Whitaker
Executive Director
CARE House, Inc., dba Baldwin County Child Advocacy Center
P.O. Box 884, Summerdale, AL 36580
(251) 989-2555
www . BaldwinCountyCAC . org
f, .t C!"iltl·I~,,
l II IIO!t£'1,
\l l I\:--,_;, !
Page 41 of 128
(
April 5, 2023
City of Fairhope
161 N. Section Street
Fairhope, AL 36532
Dear Mayor Sullivan and Fairhope City Council:
122 Fairhope Avenue Suite 1
Fairhope, Alabama 36532
www.fairhopefilmfestival.org
Thank you for all you have done for the past Fairhope Film Festivals. By working in a partnership,
Fairhope's film festival is the "Best of the Best" and spotlights the City of Fairhope to over 4,000 film
enthusiasts. Together we are "Creating Community Through Film". FFF requests the following from
the City of Fairhope to ensure another great 4-day event for the 2023 Fairhope Film Festival. We hope
you will continue to support us in our ELEVENTH ANNIVERSARY.
1. We wish to renew the contract between The Governing Body of the City of Fairhope and the
Fairhope Film Festival, a 501(c)3 in that the City of Fairhope will include the sum of $6,000 in its
2023/2024 Budget. The Fairhope Film Festival brings sustained economic growth from the film
industry and regional movie goers to the Alabama Gulf Coast area.
2. The Fairhope Film Festival requests the use of the Welcome Center on Section Street to use as
our "box office" and information booth from Wednesday November 8th through Sunday, November
12th 2023. Official FFF Box Office hours: Wednesday 10:00-5 pm, Thursday 9:00 am--6:00 pm,
Friday 9:00 -6:00 pm; Saturday 1 0:00am to 5:00pm and Sunday 1 0:00am to 1 :00pm
3. We request use of the public area (10 N. Section) near the Fairhope Clock ~ adjacent to the
flower bed and near the NE comer of Fairhope Avenue and Section Street. The area will need to
be large enough for a 1 O' x 1 O' promotional tent with a couple of 6' tables underneath.
4. Banners: We are requesting signage and additional publicity in city notifications from October 1,
2023 through November 12th, 2023. We request a minimum of 6 Pole Banners to be hung 14 days
prior to & during Festival ~hung October 26th through the end of November 13th 2023.
1st choice: N Section St. NW of Flower Clock; 2nd Volanta Ave. & N Section; 3rd Comer of Oak & N Section St (next to
ESAC); 4th N Section at City Hall; 5th Morphy Ave & S Section St; 6th Fairhope Ave @ School St (near Coastal).
We welcome suggestions as to how we can better market the City of Fairhope for future Fairhope Film
Festivals. Thank you for your consideration of our requests.
Sincerely,
Mary M. Ri
Executive Director
cc: Sherry Sullivan
Jay Robinson
Enclosure: Certificate of insurance
Created to bring the best in world cinematic culture to our region, to introduce our area as a viable location
for the film industry, to encourage Alabama filmmakers, and to increase the state and local economy.
Page 42 of 128
(
May 25, 2023
City of Fairhope
161 N. Section Street
Fairhope, AL 36532
Dear Mayor Sullivan and Fairhope City Council:
122 Fairhope Avenue Suite 1
Fairhope, Alabama 36532
www. fairhopefi lmfestival .org
Thank you for all you have done for the past Fairhope Film Festivals. By working in a
partnership, Fairhope's film festival is the "Best of the Best" and spotlights the City of Fairhope
to over 4,000 film enthusiasts. Together we are "Creating Community Through Film". We hope
you will continue to support us in our ELEVENTH ANNIVERSARY.
We wish to renew the contract between The Governing Body of the City of Fairhope and the
Fairhope Film Festival, a 501(c)3 in that the City of Fairhope will include the sum of $6,000 in its
2023/2024 Budget. The Fairhope Film Festival brings sustained economic growth from the film
industry and regional movie goers to the Alabama Gulf Coast area. We appreciate your support
of past festivals and look forward to your continuing support.
Sincerely,
cc: Mayor Sherry Sullivan
Jay Robinson, Council President
Enclosure: Certificate of Insurance
Created to bring the best in world cinematic culture to our region, to introduce our area as a viable location
for the film industry, to encourage Alabama filmmakers, and to increase the state and local economy.
Page 43 of 128
June 5, 2023
MOBILE BAY
NATIONAL ESTUARY PROGRAM
The Honorable Sherry Sullivan, Mayor
City of Fairhope
P. 0 . Drawer 429
Fairhope, AL 36533
Dear Mayor Sullivan,
The Mobile Bay National Estuary Program (MBNEP) respectfully requests $15,000 (fifteen thousand dollars) from
the City of Fairhope to support its work in watershed management planning and implementation and st01mwater
education. This funding would leverage and match our airnual U.S. Environmental Protection Agency grant of
$850,000 for program year 2023-2024. The City has supported the MBNEP from 1998 through 2023. MBNEP
appreciates this funding and looks forward to continuing this partnership and striving for improved environmental
management.
The MBNEP is guided by a federally-approved Comprehensive Conservation and Management Plan (CCMP),
developed and updated by government agencies; industries; academia; and citizen groups. The CCMP is created
based on local input and supports local priorities for protecting our water quality, sustain populations of key living
resources, manage vital habitats, mitigate human impacts and build citizen stewardship. It provides a blueprint for
the management of the resources coastal Alabamians value, including Fairhope, and its waters and rich coastal
habitats. Implementation of the CCMP includes projects directly benefitting the City, its people, waters, and natural
( resources.
The CCMP prescribes watershed management plans (WMPs) to ensure protection and restoration efforts arc
based in science and fit into an overall management program. With suppo11 from the Alabama Department of
Conservation and Natural Resources, the MBNEP is facilitating development of WMPs for all the State's tidally
influenced watersheds. This process engages Watershed residents and identifies critical issues and potential
opportunities for restoration, recommends measures to stem the pervasive erosion and stonmvater-related sanitary
sewer overflows persisting or escalating throughout the area due to increasing development and proliferation of
impervious cover. The process even recommends potential funding sources to pay for those measures. Over the last
several years, coastal WMPs have netted millions of dollars of investment to improve environmental management
of watersheds across coastal Alabama.
A Comprehensive Management Plan for the Eastern Shore Watershed Complex, including the Yancey
Branch, Rock Creek, Fly Creek, Point Clear Creek, and Bailey Creek subwatersheds will be completed during the
summer of 2023. A Thompson Engineering team was contracted to work with the City and community stakeholders
to develop this Plan with funding secured from the Federal RESTORE Council and the State of Alabama.
The MBNEP coordinates the Coastal Alabama Stormwatcr Team, or CAST, which provides a forum for county
and municipal resource managers to share local priorities related to stonnwater and natural resource management
and guide development of tools and resources needed at the local level. These efforts have resulted in the
production of videos related to Low Impact Development, stormwatcr management, MS4 requirements, and
watershed management. The group also has guided development of a comprehensive review of stonnwater and
natural resource regulations which has provided a useful resource for updating regulations and ordinances.
One of the recommendations coming out of the Weeks Bay Watershed Management Plan, which includes some of
Fairhopc's geography, was the establishment of Plan Lower Alabama Now (PLAN). This group with
representatives from across Baldwin County, come together on a regular basis to coordinate comprehensive
118 North Royal Sr. • Suite 601 • Mobile, Alabama 36602 • (251) 431-6409 • Fax (251) 431-6450 • www.mobilebaynep.com Page 44 of 128
planning, zoning, and other growth related issues through discussion and expert programs, lo collectively elevate
the level of collaboration among differing communities related to land use issues and environmental protection.
In suppo1i of the City's MS4 permit requirements related to community education, the MBNEP continues to invest
in the development of the Create a Clean Water Future public awareness campaign and educational videos related
to stonmvater management. The campaign features an interactive website and open-source content for the City's
use in conducting stonnwater related outreach.
Finally, MBNEP coordinates Management Conference committees for project implementation, government
networks, and business resources quai1erly meetings to bring the coastal Alabama comm.unity (including
leaders from the City of Fairhope) together on a regular basis for technology transfer, project updates, and
development of initiatives to improve environmental management. We hope to see you and/or your
designee(s) at the next GNC meeting, which will be held June 16, 2023.
Since I 998, the City has contributed a total of $120,250 to the MBNEP. With a full understanding of the budgetary
demands and other constraints facing local governments, we hope you agree the MBNEP has proven to be a reliable
partner and sound investment, leveraging $27 for every dollar of City of Fairhope support. We understand the
budgetary demands, challenges, and constraints facing local governments, but with the City's financial assistance
and leadership, tremendous progress is being made supporting Fairhope through implementation of our CCMP.
I would be delighted to address your City Council to communicate the value of a Fairhope-MBNEP partnership.
Your support is necessary if we, as a coastal community, are to continue improving how we manage and optimize
the use of our land and waters for the benefit of the people who enjoy coastal Alabama, its estuarine waters, and its
amazing diversity of flora and fauna. We hope you will favorably consider this request for support.
Sincerely, ~,
-, 2___ ' C'-l,\..L-
~wann _
Director
CC: Paige Crawford, Director of Community Affairs
MOBILE BAY NATIONAL ESTUARY PROGRAM Page 45 of 128
(
EASTERN
CHAMBER OF COMMERCE
327 Fc1irt1ope Avenue, Fairt1ope, AL 36532 • 25·1 928.6387 • w1.v1,v escl1amber.com office@esct1amber.com
Celebrating 100 years in 2024!
June 9, 2023
The Honorable Sherry Sullivan, Mayor
City of Fairhope
Dear Mayor Sullivan:
Please accept this letter as our official request to be placed in the City's 2023-24
budget. The request for $6,000 for the Annual Contract Dues will enable us to pro-
vide our services to market, strengthen and connect Fairhope and the Eastern Shore.
Our Tourism Website, www.exploreeasternshore.com has a direct connection to the
City of Fairhope website and much, much more.
In addition, we request $15,000 as part of our Annual Leaders Council investment
and to support the Chamber's initiatives such as the Job & Career Expo for High
School Students. Leaders Council offers elected officials, business owners and execu-
tives elite networking opportunities and input into important Chamber and commu-
nity issues. The city's financial investment would be supported with additional mar-
keting, event, and member-only benefits. The Mayor or a Member of the City Council
are eligible to join this group's activities. Through Leaders Council, the City of Fair-
hope is promoted at all Chamber events, our website and through other promotions.
Th is year I am also requesting a onetime contribution of $2,500 to support our Cen-
tennial Celebration. Founded in 1924, we are excited to share the history of our
Chamber and our cities. We plan to end the year with a special celebration.
A detailed packet of information outlining our progress as well as a view of initiatives
will be delivered to each member of the Fairhope City Council, this packet is included
with this request. Of course, I am always available to answer questions.
The Chamber's Youth Leadership and STEPs Program has a direct and positive effect
on Fa irhope's youth. The Jubilee Festival has broadened its scope to include Fairhope
High School and St. Michael's as part of the High School Art Show. Workforce Devel-
opment is a major focus of our Chamber as we connect business, education, and
workforce needs. Our Eastern Shore 101 gives participants an in-depth look at area
attractions, so they can serve as Ambassadors of the Eastern Shore.
We are very grateful for our partnership and strive to support the goals of the City of
Fairhope. I thank you in advance for your consideration of our request and for help-
ing us make the Eastern Shore the best place to live, work and cultivate business.
/ I
Casey Gay ..-tt1
Preside , E/1 O •
ll'fB@MYiillbiiiA44@iiA
Page 46 of 128
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(
BALDWIN
COUNTY
September 11, 2023
Mayor Sherry Sullivan
City of Fairhope
Post Office Drawer 429
Fairhope, Alabama 36533
Dear Mayor Sullivan:
tCONOMI(
DEVELOPMENT
ALLIANCE
P.O. SOX 1340 ROBERTSDALE, AL 36567
WHW baldwineda com
Thank you for your continued financial support of the Baldwin County Economic Devefopment
Alliance. Your partnership and contribution to the AJJiance are critical to the su~cess o·f our
organization and to Baldwin County's continued economic development..
The Alliance has more than I 00 partners that give fmanciaJly to our organization. However~ we
ask our investors for more than a financial investment. We ask you to give of ymn· time, talents
and resources in assisting us to successfully execute our plan and bring competitive, hlgn-paymg
jobs to Baldwin County.
In the past year, because of our partnership with the City of Fairhope, we were able to secure a
$750,000 appropriation from Congressman Jerry Carl to aid the $3,J25,000 :Economic
DeveJopment Administration's matching grant awarded to the City and the Aniance.
As the fastest growing county in Alabama and one of the fastest growing counties: in the nation,
Baldwin County continues to realize new job creation opportunities every day.. Now, nmre than
ever, your contribution to the Alliance is important, appreciated, and needed. Your va1ued
support will help us continue to grow Baldwin County into a hub-for innovative industries with
global reach.
As you consider your budget year, we would like to request level funding of $20,(i):0€), for fiscaV
year 2023-2024. We wiU be happy to provide a formal contract fm· such services if needed.
I look forward to catching up with you in person very soon.
Sincerely,
~ Lee awson
President and CEO
Baldwin County Economic Development AJJiance
Page 47 of 128
(
Sherry Sullivan
=rom:
Sent:
To:
Cc:
Subject:
Renee,
Sherry Sullivan
Friday, May 19, 2023 4:42 PM
Renee Smith; Jimmy Conyers; Kevin Boone; Corey Martin; Jack Burrell; Jay Robinson; Will
Newsom
Paige Crawford; Lisa A Hanks, MMC
RE: Contracted TNR Program for Community Cats
We will include this request for consideration in next year's budget.
Thank you for all you and your team do for our community.
Have a great weekend,
Sherry Sullivan
Mayor
City of Fairhope
251-990-0100
o<c FA/~/j_ .¢
u t<\
~('\BA.~~
From: Renee Smith <renee@safeharborac.org>
Sent: Friday, May 19, 2023 4:07 PM
To: Jimmy Conyers <jimmy.conyers@fairhopeal.gov>; Kevin Boone <kevin.boone@fairhopeal.gov>; Corey Martin
<corey.martin@fairhopeal.gov>; Jack Burrell <Jack.Burrell@fairhopeal.gov>; Jay Robinson
<jay.robinson@fairhopeal.gov>; Sherry Sullivan <sherry.sullivan@fairhopeal.gov>; Will Newsom
<william.newsom@fairhopeal .gov>
Subject: Contracted TNR Program for Community Cats
Good afternoon
The $5,000 Contract amount to assist with controlling the Community Cat over population is nearly exhausted in just 3
months since receiving funds. There is equivalent of 3 cats remaining on the contract. We have successfully altered and
vaccinated 50 Community cats.
1 Page 48 of 128
(
The majority of the cats trapped were in the vicinity of Co Rd 13 & Morphy Ave at the three Mobile Home parks. Pecan
Park, Windsor Place & Meadowridge. And several that were new strays that showed up at the Windmill Rd colony that
was previously funded by Baldwin Humane.
Unfortunately, the population in just those areas has exhausted Fairhope's funding and has prevented us from getting
any further into our list of TNR requests within the City.
Just this year alone, Reilly Cir, Pecan Ave, Gilbreath Ave, Hollowbrook Ave, River Oaks Dr just to name a few on our list.
These locations have a combined estimated total of 55 cats reported to us. With kitten season among us, that total has
likely quadrupled. And in just a couple of months, this seasons kittens will become pregnant. Of those that survive the
cruel fate they're born into, the City of Fairhope is looking at over 100 more cats at JUST these locations. That does not
include population totals for the outstanding requests received in 2022.
We've only put a tiny dent on the City's Community cat populations. We hope you will consider additional funding of
$10,000 to cover the need of Fairhope's citizens and the homeless cats needing to be altered this year. Sooner rather
than later, as the population continues to increase daily.
i=or the time being, we will direct new inquiries to Animal Control, the Council and The Haven for guidance and/or
,ssistance.
Lastly, the County funding was recently released to begin their TNR Program. All Incorporated areas that do not fund this
program, should consider following suit with the County as a whole to see the best impact. The effective solution to FIX
the problem humanely, is prevention. Prevent more unwanted litters from being born. The County Commission
understands the problem will not FIX itself. Again, we hope you will reconsider the amount funded to help with this
issue.
Sincerely,
Renee Smith
251-422-8052
2 Page 49 of 128
Appropriation 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
51820 Public Library-Approp. 859,401 816,431 859,000 802,083 875,000 918,750
51870 The Haven 65,000 82,500 150,000 137,500 150,000 159,000
51880 Airport Appropriation - 15,000 - - - -
51890 Airport Appropriation-Debt Svc 320,000 320,000 320,000 293,334 320,000 320,000
51895 Baldwin County Board of Educat - 75,000 69,800 75,000 75,000 75,000
51900 Baldwin Co. Transit Hub 26,680 31,740 31,740 29,095 31,740 31,740
Total Appropriation 1,271,081 1,340,671 1,430,540 1,337,012 1,451,740 1,504,490
Page 50 of 128
Fairhope Public Library Board Current Yr
9/30/2014 9/30/2015 9/30/2016 9/30/2017 9/30/2018 9/30/2019 9/30/2020 9/30/2021 9/30/2022 9/30/2023
Cash balance 155,642.00 352,791.00 409,102.00 462,992.00 551,788.00 564,556.00 768,366.00 825,725.00 660,546.00
Revenues (Grants and Contributions)763,340.00 957,070.00 903,485.00 952,047.00 1,017,813.00 975,239.00 1,047,630.00 925,054.00 993,841.00
Expense 767,905.00 761,905.00 845,241.00 912,627.00 924,708.00 888,850.00 911,885.00 871,675.00 1,186,460.00
Change in Net Position (4,565.00) 195,165.00 58,244.00 39,420.00 93,105.00 86,389.00 135,745.00 53,379.00 (192,619.00)
Payment from City of Fairhope 674,100.00 714,100.00 814,600.00 814,599.96 814,599.96 818,477.00 859,401.00 816,431.00 859,000.00 802,083.34
Budget City of Fairhpe-Library Approp 674,100.00 714,100.00 814,600.00 818,477.00 818,477.00 818,477.00 859,401.00 816,431.00 859,000.00 875,000.00
As of 8/11/2023
Audited Information
Page 51 of 128
FAIRHOPE PUBLIC LIBRARY
2023 - 2024 BUDGET 2022 - 2023 2023 - 2024
7/28/2023
Income
In-House Income
306 - Contributions - Others $6,000.00 $5,000.00
309 - Damaged/Lost Audio & CD's $190.00 $185.00
310 - Damaged/Lost Books $1,900.00 $2,000.00
312 - Damaged/Lost Videos & DVD's $100.00 $100.00
313 - Fines $9,000.00 $9,200.00
319 - Proctor Income $900.00 $450.00
322 - Copies/Computer Printers $6,000.00 $7,000.00
324 - Miscellaneous Income $26.00 $100.00
327 - Meeting Room Income $5,000.00 $4,000.00
328 - Fax Income $450.00 $275.00
329 - Replace Library Cards $700.00 $700.00
330 - ILL Income $50.00 $20.00
Total In-House Income $30,316.00 $29,030.00
Deferred Revenue $72,870.00 $101,869.00 40%
Outside Income
303 - City of Fairhope $875,000.00 $918,750.00 5%$43,750.00
Total Outside Income $978,186.00 $1,049,649.00
Total Income
Expenses - Operating
Non-Budgeted Expenses
471 - Maker Space
Library Supplies New Totals
406 - Technical Services $1,400.00 $1,100.00
416 - Children Program Supplies $1,800.00 $1,700.00
417 - Adult Program Supplies $100.00 $100.00
420 - Equipment/Furnishings Purchase $1,600.00 $1,600.00
436 - Office/Library Supplies $4,500.00 $5,000.00
439 - Supplies - Printers $3,900.00 $4,250.00
448 - Laminator Supplies $350.00 $250.00
Total Library Supplies $13,650.00 $14,000.00
Maintenance
424 - Janitor Service Contract $21,500.00 $22,000.00
424.1 - Janitorial Supplies $4,600.00 $4,600.00
425 - Building Maintenance $30,000.00 $12,000.00 $6,000.00
424.2 - Laundry $450.00
426 - Equipment $600.00 $667.00
Total Maintenance $56,700.00 $39,717.00 $45,717.00
Adult Materials
402 - Audio Books (CDs & Playaways)$1,800.00 $1,000.00
410 - Books Purchased - General $20,000.00 $12,000.00
412 - Books Purchased - Reference $2,400.00 $1,400.00
431 - Periodicals (Adults)$8,500.00 $6,500.00
Page 52 of 128
FAIRHOPE PUBLIC LIBRARY
2023 - 2024 BUDGET 2022 - 2023 2023 - 2024
7/28/2023
457 - Adult DVD's $1,941.00 $700.00
459 - E-Audio digital $2,700.00 $700.00
464 - Electronic Databases $10,500.00 $8,625.00
464 - hoopla $12,000.00
466 - E-Print digital $2,800.00 $2,700.00
Total Adult Materials $50,641.00 $45,625.00
Youth Services - Materials
413A - Books Purchased - Children $10,000.00 $10,000.00
413B - Books Purchased - Teens $2,600.00 $2,000.00
414 - Parenting Collection $300.00 $300.00
415 - Audio Books (CDs & Playaways)$550.00 $3,200.00
458 - Youth DVD's $550.00 $350.00
467 - E-Print digital $3,300.00 $3,200.00
468 - E-Audio digital $1,600.00 $1,600.00
Total Youth Services Materials $18,900.00 $20,650.00
Miscellaneous
418 - Membership Fees $775.00 $700.00
419 - Education/Training Seminars $200.00 $125.00
421 - Flowers/Gifts $100.00 $100.00
442 - Travel Expense $250.00 $150.00
443 - Travel Expense-Youth Services $150.00 $100.00
455 - Miscellaneous Expense $50.00 $0.00
Total Miscellaneous $1,525.00 $1,175.00
Operations
401 - Social Media $1,000.00 $1,000.00
408 - Bank Charges $125.00 $500.00
409 - Accounting Service Contract $12,000.00 $12,000.00 $2,000
411 - Legal & Professional Fees $250.00 $250.00
422 - Insurance/General $510.00 $490.00
432 - Postage (Includes ILL)$500.00 $500.00
Total Operations $14,385.00 $14,740.00 $16,740
Personnel Costs
423 - Insurance/Employee Health $65,000.00 $65,000.00
434 - Retirement Plan - State $71,812.00 $77,740.00
435 - Salaries $596,839.00 $674,414.00
441 - FICA/Medicare $47,150.00 $53,289.00
447 - Direct Deposit Fees $1,400.00 $1,400.00
449 - Workman's Comp. Insurance $10,000.00 $10,000.00
Total Personnel Costs $792,201.00 $881,843.00
Technology
427 - Copier Maintenance $9,800.00 $9,400.00 $100.00
428 - Computer Hardware Purchase $875.00 $1,400.00
429 - Computer Licensing $1,900.00 $1,300.00
Tech
Soup/Dropbox/Far
onics - $1,000
433 - Website Expenses $700.00 $500.00
451 - Laminator Maintenance $650.00
$9,000.00 $10,000.00
463 - Copy costs $3,700.00 $3,600.00
469 - Internet $6,000.00 $5,049.00
461 - Network Equipment/Maintenance
Page 53 of 128
FAIRHOPE PUBLIC LIBRARY
2023 - 2024 BUDGET 2022 - 2023 2023 - 2024
7/28/2023
Total Technology $31,975.00 $31,899.00 $32,650.00
Total Expenses $979,977.00 $1,049,649.00
Page 54 of 128
Recreation Department 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 1,096,284 1,054,705 1,071,189 1,030,906 1,638,096 1,638,096
50045 Overtime 24,680 25,511 35,610 44,114 25,000 25,000
50190 Employee Payroll Taxes 83,796 84,518 83,625 79,902 128,983 139,275
50200 Employee Retirement Exp 56,644 64,613 64,259 66,828 79,659 85,498
50210 Employee Medical Insurance 220,321 214,276 207,996 206,502 240,418 239,825
50215 Required Contrib-OPEB 5,821 5,821 5,821 4,851 5,821 5,821
50220 Casualty/Workers Comp Ins 87,163 - - - - -
50221 Workers Comp Insurance - 25,479 25,930 29,680 28,004 27,825
50222 Casualty/Property Insurance - 70,687 72,232 82,437 75,775 80,600
50230 Training/School/Travel 1,018 331 1,632 4,594 3,277 6,550
50290 Professional Services 29,210 304 - 10,700 15,000 50,000
50300 Computer Expense 17,540 12,241 14,544 15,278 28,832 24,270
50315 Camera Expense - - - 3,958 - 8,000
50320 Office Supplies - - 280 - 500 -
50325 Printers/Copiers/OE and supp 2,454 1,646 2,054 2,226 2,201 3,000
50330 Postage - 30 143 95 - 100
50340 General Supplies 175,496 191,488 199,430 177,421 175,000 180,000
50360 General Maintenance 99,505 107,468 195,452 127,176 110,000 131,620
50380 Communications 3,906 7,006 7,207 5,840 9,500 7,212
50390 Dues-Memberships-Subscrip 300 110 1,095 300 1,000 1,000
50395 Employment Screening - 2,235 1,842 2,871 2,000 2,000
50430 Gasoline & Oil 9,423 13,073 19,564 12,281 16,350 16,500
50435 Small Equipment - - 870 8,274 - 9,350
50440 Equip & Vehicle Repair 10,686 25,403 12,351 17,285 20,000 20,000
50460 Uniforms 2,375 5,161 5,073 3,733 2,750 3,000
50462 Safety Wear and PPE - 140 - - 1,000 500
50470 Purchases Vehicles & Equipment 48,458 35,478 72,034 16,479 87,732 193,700
50475 Capital Improvements 118,853 459,982 215,281 149,739 221,000 3,314,891
50485 Tennis Expense 22,404 16,576 17,557 21,844 13,723 20,000
50520 Equipment Rental 4,104 11,785 11,510 8,460 10,000 10,000
50525 Cost-Tennis Shop Sales 2,919 3,526 7,608 9,197 3,500 7,000
50560 Credit Card Processing Fees 4,598 7,177 8,709 8,270 7,000 7,000
51315 Pool Supplies 2,652 17,208 27,046 25,081 25,000 32,500
52510 Utilities for City Use 313,473 337,077 297,302 295,230 - 315,000
55825 Spec Rec Projects - - - - - -
Total Recreation Dept 2,444,085 2,801,053 2,711,440 2,471,552 2,977,122 6,605,133
Page 55 of 128
Marina/Harbor 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 113,245 122,691 127,965 111,115 135,373 135,373
50045 Overtime 3,406 1,989 3,033 9,175 1,000 1,000
50190 Employee Payroll Taxes 8,635 9,109 9,455 8,755 10,633 12,660
50200 Employee Retirement Exp 6,969 9,210 10,080 9,895 10,907 11,615
50210 Employee Medical Insurance 26,691 26,859 27,456 24,797 27,465 24,680
50220 Casualty/Workers Comp Ins 6,930 0 0 0 0 0
50221 Workers Comp Insurance 0 2,516 2,846 3,349 3,073 3,153
50222 Casualty/Property Insurance 0 9,197 7,935 12,268 9,874 12,350
50230 Training/School/Travel 26 0 0 0 0 0
50290 Professional Services 10,463 76 0 0 0 10,000
50300 Computer Expense 1,079 6,541 3,208 2,406 10,744 10,335
50320 Office Supplies 362 316 0 80 400 0
50325 Printers/Copiers/OE and supp 104 302 314 372 320 360
50330 Postage 0 0 44 0 0 0
50340 General Supplies 14,999 2,990 11,989 18,681 15,000 15,000
50360 General Maintenance 12,096 16,246 59,878 19,398 20,000 20,000
50380 Communications 858 1,254 2,246 2,602 6,640 3,240
50395 Employment Screening 0 0 0 0 0 160
50415 Cost - Ship Store Sales 1,033 539 351 0 500 2,000
50425 Diesel 37,361 26,146 73,145 60,366 70,800 77,800
50430 Gasoline & Oil 194,138 296,299 408,839 274,837 353,700 400,000
50440 Equip & Vehicle Repair 5,362 3,091 42 2,901 3,000 3,000
50460 Uniforms 188 337 181 183 400 500
50470 Purchases Vehicles & Equipment 54,835 0 27,922 (230)0 11,200
50475 Capital Improvements 44,038 0 374,822 178,100 240,000 61,000
50560 Credit Card Processing Fees 15,538 20,004 18,918 20,137 15,000 15,000
52510 Utilities for City Use 17,397 13,746 10,621 6,333 13,000 10,000
Total Marina/Harbor 575,752 569,456 1,181,290 765,522 947,829 840,426
Page 56 of 128
Street Department 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 1,941,868 2,040,502 1,943,001 2,044,703 2,501,317 1,993,318
50045 Overtime 144,592 142,486 156,177 169,253 120,000 120,000
50190 Employee Payroll Taxes 155,339 165,072 155,623 163,783 207,063 165,550
50200 Employee Retirement Exp 157,717 169,850 159,640 177,280 213,064 183,084
50210 Employee Medical Insurance 466,369 461,346 411,417 421,145 536,757 389,500
50215 Required Contrib-OPEB 32,799 66,587 70,092 57,077 70,092 61,295
50220 Casualty/Workers Comp Ins 121,608 - - - - -
50221 Workers Comp Insurance - 75,103 96,402 101,347 104,115 72,598
50222 Casualty/Property Insurance - 84,910 92,463 101,189 98,016 91,700
50230 Training/School/Travel 5,178 5,425 9,870 17,519 12,000 42,200
50290 Professional Services 39,656 25,971 34,274 2,402 15,000 30,000
50300 Computer Expense 7,606 9,833 9,558 10,525 8,518 16,485
50320 Office Supplies - - - 1,169 - 2,000
50325 Printers/Copiers/OE and supp 553 1,049 1,395 719 1,500 420
50330 Postage - 11 250 107 - 100
50340 General Supplies 91,735 111,539 163,316 172,363 110,000 100,000
50360 General Maintenance 32,581 53,413 46,929 32,560 50,000 62,000
50380 Communications 12,760 22,650 23,143 25,423 28,500 28,820
50390 Dues-Memberships-Subscrip 328 720 840 1,599 1,200 2,400
50395 Employment Screening - 2,056 2,839 2,615 3,000 1,500
50430 Gasoline & Oil 60,791 84,481 118,124 90,512 105,600 75,600
50435 Small Equipment - 65 9,037 63,897 79,389 9,500
50440 Equip & Vehicle Repair 130,709 178,523 199,987 162,120 160,000 145,000
50460 Uniforms 5,186 7,733 15,548 13,406 10,000 11,100
50462 Safety Wear and PPE 4,481 6,143 566 986 2,380 9,500
50470 Purchases Vehicles & Equipment 50,989 173,807 319,525 509,736 701,015 746,014
50475 Capital Improvements 38,163 122,862 359,650 77,031 110,000 125,000
50520 Equipment Rental 5,519 13,891 11,197 10,932 10,000 12,000
50955 Transfers-Debt Svc Fund 175,697 175,697 71,887 - - 170,141
51170 Beach Repairs and Maint - 71,781 13,604 40,815 55,000 55,000
51400 Flowers 109,937 106,565 127,652 146,160 131,250 -
51410 St Material & Landscaping 300,088 325,054 349,098 261,510 325,000 200,000
51420 Sidewalks 15,549 14,564 30,869 64,943 75,000 75,000
52510 Utilities for City Use 143,831 155,074 155,971 147,720 144,000 150,000
Total Street Department 4,251,628 4,874,764 5,159,943 5,092,547 5,988,776 5,146,825
Page 57 of 128
Landscape Department 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries - - - - - 508,000
50045 Overtime - - - - - 10,000
50190 Employee Payroll Taxes - - - - - 44,630
50200 Employee Retirement Exp - - - - - 48,650
50210 Employee Medical Insurance - - - - - 111,500
50215 Required Contrib-OPEB - - - - - -
50221 Workers Comp Insurance - - - - - 18,150
50222 Casualty/Property Insurance - - - - - 10,000
50230 Training/School/Travel - - - - - -
50290 Professional Services - - - - - -
50300 Computer Expense - - - - - -
50325 Printers/Copiers/OE and supp - - - - - -
50330 Postage - - - - - -
50340 General Supplies - - - - - 30,000
50360 General Maintenance - - - - - 96,000
50380 Communications - - - - - 1,248
50390 Dues-Memberships-Subscrip - - - - - -
50395 Employment Screening - - - - - 500
50430 Gasoline & Oil - - - - - 8,400
50435 Small Equipment - - - - - 5,500
50440 Equip & Vehicle Repair - - - - - 30,000
50460 Uniforms - - - - - 1,720
50462 Safety Wear and PPE - - - - - 1,500
50470 Purchases Vehicles & Equipment - - - - - 50,000
50475 Capital Improvements - - - - - 70,000
50520 Equipment Rental - - - - - -
50955 Transfers-Debt Svc Fund - - - - - -
51400 Flowers - - - - - 140,000
51410 St Material & Landscaping - - - - - 150,000
52510 Utilities for City Use - - - - - -
Total Landscape Department 1,335,798
Page 58 of 128
Fleet Maintenance 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50040 Salaries 363,124 380,787 402,451 432,903 456,481 456,481
50045 Overtime 12,789 10,478 13,861 13,358 9,000 13,000
50190 Employee Payroll Taxes 27,761 28,912 31,014 33,199 36,238 37,875
50200 Employee Retirement Exp 27,070 31,566 32,061 33,802 37,410 40,838
50210 Employee Medical Insurance 82,905 88,352 94,051 91,600 97,923 112,500
50215 Required Contrib-OPEB 14,018 14,018 14,018 12,167 14,018 19,840
50220 Casualty/Workers Comp Ins 13,625 - - - - -
50221 Workers Comp Insurance - 10,098 12,013 12,113 12,974 10,827
50222 Casualty/Property Insurance - 8,444 9,579 10,504 10,058 10,600
50230 Training/School/Travel 26 330 - 690 9,500 10,500
50290 Professional Services 180 76 - -- -
50300 Computer Expense 4,392 3,025 1,810 2,685 3,593 20,975
50325 Printers/Copiers/OE and supp 410 917 717 687 800 1,680
50340 General Supplies 52,324 53,568 53,820 39,165 60,000 55,000
50360 General Maintenance 9,636 4,561 13,840 11,972 10,000 11,000
50380 Communications 1,197 2,211 1,644 1,546 4,600 2,100
50395 Employment Screening - 154 75 163 400 163
50430 Gasoline & Oil 11,584 6,708 8,310 5,167 8,400 6,000
50435 Small Equipment - - - 1,333 4,000 5,000
50440 Equip & Vehicle Repair 6,679 6,561 15,799 12,012 11,500 12,650
50460 Uniforms 1,968 1,369 1,935 1,659 4,450 2,520
50462 Safety Wear and PPE 420 888 447 532 4,080 4,000
50470 Purchases Vehicles & Equipment 4,799 - - 26,026 - 196,000
50475 Capital Improvements - - - - 8,000 325,000
52510 Utilities for City Use 5,894 5,920 7,208 12,623 7,500 13,000
Total Fleet Maintenance 640,802 658,942 714,652 756,075 810,925 1,367,549
Page 59 of 128
Golf Department 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
REVENUES
44510 Memberships 193,558 235,474 189,999 188,845 210,000 210,000
44520 Green Fees 182,758 221,700 216,133 261,946 210,000 250,000
44530 Cart Rentals 371,744 461,825 443,268 433,783 440,000 452,000
44540 Pro Shop Sales 77,386 109,068 121,775 92,349 100,000 155,000
44545 Pro Shop Sales - Custom Order 6,124 4,331 19,979 6,893 22,500 22,500
44550 Driving Range 46,725 71,736 71,442 78,125 70,000 71,500
44560 Beverage Sales 67,567 93,582 90,231 95,292 95,000 95,000
44570 Food Sales 50,236 68,568 82,387 86,145 84,000 84,000
44590 Patio Rentals and Events 350 - - - 500 -
49020 Handicap Fees 4,852 6,607 6,065 5,080 6,000 6,000
Total Revenues 1,001,299 1,272,891 1,241,278 1,248,458 1,238,000 1,346,000
EXPENSES
[50040,5Salaries 320,107 330,834 340,207 335,372 489,514 489,514
50045 Overtime 8,180 10,333 12,024 11,789 8,000 12,000
50190 Employee Payroll Taxes 25,050 27,798 26,760 26,127 38,606 38,375
50200 Employee Retirement Exp 12,855 11,785 9,885 11,015 25,100 24,716
50210 Employee Medical Insurance 51,983 37,235 40,066 40,687 55,989 45,700
50215 Required Contrib-OPEB 33,858 18,652 11,642 2,861 6,791 -
50220 Casualty/Workers Comp Ins 21,564 - - - - -
50221 Workers Comp Insurance - 5,492 4,671 5,482 5,045 5,157
50222 Casualty/Property Insurance - 13,927 15,921 19,906 16,717 20,600
50230 Training/School/Travel 212 235 140 400 2,000 1,600
50290 Professional Services 447 152 - - 17,600 -
50300 Computer Expense 12,701 6,644 6,691 4,932 11,817 11,885
50325 Printers/Copiers/OE and supp 2,407 4,014 3,667 2,833 9,000 852
50330 Postage - 44 22 31 300 300
50340 General Supplies (0) 14,438 14,441 6,128 12,500 10,000
50350 Supplies-Clubhouse 7,026 2,198 6,069 3,515 - 5,000
50360 General Maintenance 12,499 7,871 8,541 7,703 10,000 9,600
50380 Communications 1,825 2,606 2,162 1,914 15,764 14,820
50390 Dues-Memberships-Subscrip 455 2,152 779 2,049 5,650 2,175
50395 Employment Screening - 676 449 613 1,500 1,000
50430 Gasoline & Oil - -- - 2,800 -
50435 Small Equipment - -3,044 3,173 7,100 6,000
50440 Equip & Vehicle Repair 18 1,000 1,113 9,253 8,000 10,000
50460 Uniforms 1,664 348 1,120 - 2,500 2,000
50462 Safety Wear and PPE - - - - 1,800 500
50470 Purchases Vehicles & Equipment - - - 48,055 47,591 15,450
50475 Capital Improvements 37,700 - - - 18,000 49,000
50523 Equipment Rental Lease 27,988 55,221 55,236 55,916 55,200 56,000
50560 Credit Card Processing Fees 16,830 23,801 21,362 20,977 15,600 18,750
50570 Adv & Promotion 5,574 5,900 125 120 8,500 5,000
52510 Utilities for City Use 30,752 26,537 30,008 35,985 35,000 36,000
54510 Purchases-Beer, Wine 32,336 44,239 39,156 40,547 65,000 42,000
54530 Purchases-Food 38,624 40,798 52,283 44,096 84,000 50,000
54535 Supplies-Grill 19,431 26,287 18,695 17,250 21,000 19,000
54540 Cost-Pro Shop Sales 51,701 86,182 77,421 67,648 100,000 100,000
54545 Pro Shop-Custom Orders 2,107 12,926 23,613 10,594 22,500 22,500
775,891 820,323 827,315 836,970 1,226,485 1,125,494
Grounds
[50040,5Salaries 354,503 366,966 325,549 324,032 444,313 444,313
50045 Overtime 6,596 3,007 3,227 3,283 4,000 4,000
50190 Employee Payroll Taxes 26,628 27,353 29,390 24,495 34,892 28,550
50200 Employee Retirement Exp 25,741 29,610 24,866 26,045 34,629 34,126
50210 Employee Medical Insurance 111,965 109,963 102,735 82,988 112,439 86,700
50215 Required Contrib-OPEB - - - 9,346 - 14,018
50220 Casualty/Workers Comp Ins 22,365 - - - - -
Page 60 of 128
Golf Department 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50221 Workers Comp Insurance - 5,722 5,035 5,160 5,438 4,572
50222 Casualty/Property Insurance - 15,214 15,221 15,917 16,335 15,800
50230 Training/School/Travel 131 480 140 1,122 3,000 3,600
50290 Professional Services 459 38 - - - -
50300 Computer Expense 1,616 2,564 7,852 2,581 5,454 6,205
50325 Printers/Copiers/OE and supp - 3 - - - 420
50330 Postage - -- 23 - -
50340 General Supplies 73,907 69,774 54,677 52,767 89,500 60,000
50360 General Maintenance 4,601 7,688 43,006 41,415 18,000 50,000
50380 Communications 891 975 645 796 17,010 984
50395 Employment Screening - - 151 244 1,000 500
50430 Gasoline & Oil 10,385 11,583 18,347 11,833 18,000 15,000
50435 Small Equipment - - 27,978 4,032 4,500 4,950
50440 Equip & Vehicle Repair 27,821 24,493 28,714 32,354 42,500 113,050
50460 Uniforms 1,836 2,487 2,959 4,163 3,000 3,000
50462 Safety Wear and PPE - 820 - - 1,700 1,000
50470 Purchases Vehicles & Equipment 25,644 16,200 123,176 101,421 146,271 179,000
50475 Capital Improvements - 21,080 - 103,500 148,300 597,000
50523 Equipment Rental Lease 69,819 78,191 25,466 2,121 - 2,500
52510 Utilities for City Use 25,200 25,924 22,723 25,452 - 26,000
790,108 820,134 861,856 875,089 1,150,281 1,695,288
Total Golf Dept Expenses 1,566,000 1,640,457 1,689,171 1,712,059 2,376,766 2,820,782
Excess Revenue of Expenses (564,700) (367,567) (447,893) (463,601) (1,138,766) (1,474,782)
Page 61 of 128
Non-Departmental Facilities 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50270 Audit & Accounting - 927 - - - -
50373 Library capital purchases - 8,644 84,392 2,590 250,000 350,000
50374 Library Utilities - 175,086 194,938 186,582 210,000 200,000
50375 Library Bldg Maint/Equipment - 53,278 26,207 24,142 15,925 17,160
50376 Library Communications - 20,398 5,933 7,375 8,492 6,900
50377 Parking Garage Maintenance - 15,760 14,131 11,336 12,500 11,620
50383 Boys & Girls Club captl purch - -10,125 280 - 73,215
50384 Boys and Girls Club utilities - 14,757 13,943 13,498 16,000 15,000
50385 Boys and Girls Club Maint/Equ - 5,021 8,661 2,042 6,500 6,500
50386 USA-Summit Bldg Capital Purch - 27,650 9,348 - - -
51130 Haven Maintenance - 6,635 9,014 4,825 10,000 12,000
51131 Haven Capital Purchase - 12,600 - - - 131,360
51135 Haven Utilities - 9,331 9,567 8,081 12,000 10,000
51136 Haven Communications - 1,167 1,195 1,582 2,400 1,440
51140 K-1 Center Maintenance - 1,225 255 1,970 5,000 2,500
Total Non-Departmental Facilities - 352,478 387,708 264,302 548,817 837,695
Page 62 of 128
Other Expenditures 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50910 Transfers to Sanitation Fund - - 683,113 553,590 738,120 995,775
50965 Transfers-Cap Proj Fund 118,337 1,088,698 1,976,463 2,712,463 375,000 2,932,326
52096 Transfers Out-Muni Cap Impr Fd 906,107 - - - - -
55520 Airport Grant Expense 743,081 719,100 226,359 (0) 100,000 100,000
Total Other Expenditures 1,767,525 1,807,798 2,202,822 2,712,463 475,000 4,028,101
Page 63 of 128
State Gas Tax Fund 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023
Annual
Budget
FY2024
Annual
Budget
REVENUES
45010 2% Petroleum Inspect Fee 6,982 7,140 8,797 7,186 7,000 8,320
45020 7 cent Gas Excise Tax 43,625 44,724 55,070 45,470 45,000 50,960
45030 4 cent Gas Excise Tax 25,281 25,920 31,929 26,288 26,000 29,120
45040 5% Gas Excise Tax 14,520 15,022 18,632 15,357 15,000 15,600
TOTAL REVENUES 90,408 92,806 114,427 94,302 93,000 104,000
EXPENSES
55010 Street Matl/Construction 1,799 - - - - -
55020 Trans/cap proj - road const 81,227 132,500 90,000 - 93,000 104,000
TOTAL EXPENSES 83,026 132,500 162,721 - 93,000 104,000
Excess Rev Over Expense 7,382 (39,694) (48,294) 94,302 - -
Page 64 of 128
Rebuild Alabama Fund 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023
Annual
Budget
FY2024
Annual
Budget
REVENUES
45050 Gas Tax Revenue-Rebuild AL 64,457 102,334 120,970 102,061 100,000 120,000
45055 Diesel Tax Revenue-Rebuild AL 19,818 34,291 42,681 36,004 30,000 40,000
49010 Interest Earned - 31 630 7,814 - -
TOTAL REVENUES 84,275 136,657 164,281 145,879 130,000 160,000
EXPENSES
50580 Fees, Bank, Etc. 45 - - 671 - -
55020 Trans/cap proj - road const - 75,000 126,786 - 130,000 160,000
TOTAL EXPENSES 45 75,000 126,786 671 130,000 160,000
Excess Rev Over Expenses 84,230 61,657 37,495 145,208 - -
Page 65 of 128
Capital Projects Fund 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
REVENUE
40835 Federal Grants 24,240 5,094 - 461,627 2,968,529 7,229,401
41336 Community/Specl Projct Grants - 20,000 - 775,000 650,000 4,000
41880 NRCS GRANT INCOME - 27,129 641,589 - - -
45635 Grant income-ALDOT 484,171 59,591 - 325,076 496,780 799,273
46005 Hurricane Nate Reimbursement 90,644 14,985 - -- -
49010 Interest Earned 9,701 284 3,407 60,355 2,000 55,000
49810 Transfers from Gen Fund 118,337 1,088,698 1,976,463 2,712,463 375,000 2,932,326
49890 Transfers from Gas tax fund 81,227 132,500 90,000 - 93,000 104,000
49892 Transfers In-Gas Fund - 36,125 91,131 - --
49894 Transfers In-Rebuild AL Fund - 75,000 126,786 - 130,000 160,000
49895 Transfers from Impact Fee Fund 325,000 1,176,263 884,878 1,267,087 1,792,087 459,250
49896 Transfers In-Muni Cap Impr Fun - 304,080 437,206 - - -
49998 Budget Rollover - -- - 2,233,225 2,701,503
TOTAL REVENUES 1,133,320 2,939,750 4,251,460 5,601,608 8,740,621 14,444,753
EXPENSES
50580 Bank Fees - - - 805 - 1,000
52115 NRCS-EWP-Quail Creek - 17,579 411,171 - - -
52120 NRCS-EWP-Fairwood Drive - 10,000 - - - -
52125 NRCS-EWP-North Summit Drive - 23,200 813,520 - - -
55600 Library Project - -- - - -
55685 Street Repair Project 2017 - -- - - -
55700 Tennis Courts 2007 Gow - -- - - -
55710 Pine Street Improvements - -- - - 177,000
55760 Magnolia Beach Improvements - -- - - 650,000
55775 Rock Creek Stabilization Proj - 41,300 - - - -
55780 Parker Road Sidewalk Project - -- - - 40,000
55838 ATRIPResFhopAve181toBancroft 38,351 - - - - -
55853 Drainage Improvements 181,699 0 121,882 162,182 320,000 775,000
55856 City wide street resurf/misc 407,225 511,908 292,957 281,333 623,000 1,523,000
55858 TAP-Rock Creek Trail 14,689 - - - - -
55859 BRATS Hub Transit Shelter 30,300 6,368 - 794,932 1,687,711 675,000
55867 Fly Creek Marina Seawall 343,863 - - - - -
55871 CR 13 Sedge to Manley Sidewalk 469,257 1,924 - - - -
55872 Restrooms North Beach 17,130 - - - - -
55877 US98 & CR13 Sidewalks 238,344 - 3,025 - - -
55878 MPO Gayfer Greeno Turnlanes 17,332 74,489 - 622,816 620,975 -
55881 Roundabout at 104 and Section - - - 117,438 137,714 1,653,000
55882 Boys and Girls Club playground - 51,515 87,152 - - -
55883 ADA Platforms and Ramps-Stadiu 21,457 215,415 1,340 - - -
55884 K-1 Center 51,600 (0) - 101,323 325,000 2,500,000
55885 Electrical at Main Pier 102,893 - -- - -
55886 Pickleball Courts - - - 129,922 125,000 37,250
55887 ADA Compliance Project - - 42,358 13,667 800,000 1,518,292
55888 Safe Room - - - - 650,000 650,000
55889 Clock Corner Improvements - - - 15,758 56,000 285,211
55890 Triangle Nature Park - - - 75,805 1,086,047 856,000
55891 North Traiangel House Improvement - - - - - 400,000
55900 Transp and Ped Infrastructure 176,289 - - - - -
55910 AL Trans Rehab Twin Bch at 98 102,610 269,319 - - - -
55915 Church St Drainage Improvement - 857,117 367,435 (0) - -
55916 Oak St Drainage Improvements - 232,953 5,835 - --
55920 TAP-Fairwood & Blue Island - -- - - 1,083,000
55930 Volanta Park Baseball Project - 60,912 616,799 805,814 655,000 -
55935 Volanta Park Restrooms - - - 190,169 267,087 80,000
55940 Founders Competition Track - - 48,913 1,449,630 1,200,000 1,541,000
55950 Founders Park Restrooms - - - 189,672 187,087 -
56005 Hurricane Nate 700 - - - - -
Page 66 of 128
Capital Projects Fund 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
TOTAL EXPENSES 2,213,742 2,373,999 2,812,389 4,951,267 8,740,621 14,444,753
Excess Rev Over Expenses (1,080,422) 565,751 1,439,071 650,340 - -
Page 67 of 128
Version: Final Capital Projects
FY 2024 Budget
Fund Object Name Year Line Quantity Amount Description Justification
103 55710 Pine Street Improvements 2024 10 1 $177,000.00 Pine St Conversion to One-Way & on-street parking
103 55760 Magnolia Beach Improvements 2024 10 1 $650,000.00 Magnolia Beach Improvements Grant offset
103 55780 Parker Road 2024 10 1 $40,000.00 Design (PE) $40,000.00; 80/20 MPO grant FY2025 Construction per RJ
103 55853 Drainage Improvements 2024 10 1 $250,000.00 Rollover North Ingleside - Drainage repair & improvements - major road
crossing - engineering approved and completed in FY2022
This is a failing CMP Pipe Crossing - deep structure - PW has been patching and repairing -
infrastructure must be replace before major road failure
103 55853 Drainage Improvements 2024 20 1 $165,000.00 Pecan Avenue Drainage Phase One This has been a lingering problem - two areas of repeated flooding - two-phase project for
construction in FY2024
103 55853 Drainage Improvements 2024 30 1 $100,000.00 South Liberty Street drainage and resurfacing project The CMP running down the west side of South liberty is in bad shape and failing in multiple
location.
the asphalt is in bad shape too and will be even worse after the drainage project.
103 55853 Drainage Improvements 2024 40 1 $75,000.00 Drainage repair project at Patlynn & Fairwood Drainage at Patlynn & Fairwood is CMP and is failing in multiple locations.
will also require resurfacing the intersection.
103 55853 Drainage Improvements 2024 50 1 $60,000.00 Drainage Project at 702 Cedar Failing pipe in a the back of the residents at 702 cedar and along the property line back out to
the right of way.
out on the right of way the boxes on both sides of the road and the pipe under the road need
replacing.
103 55853 Drainage Improvements 2024 60 1 $50,000.00 154 Oakwood Ave Drainage project the HDPE running down the drainage easement in the back of the property and adjacent
properties10355853Drainage Improvements 2024 70 2 $75,000.00 Major Outfall Repair - Bayou @ Grand, Summit @ K-1 Center Two failing outfalls that must be reconstructed.
103 55856 City wide street resurf/misc 2024 10 1 $423,000.00 FY2024 Annual City-Wide Road Resurfacing Program $266K Impact Fees
$130K Rebuild Alabama
$93K Motor Fuel (Gas Fund) 009
103 55856 City wide street resurf/misc 2024 30 1 $350,000.00 CR13 - from Morphy to S. City Limits Major (Collector) needs to be repaired and resurfaced and striped
103 55856 City wide street resurf/misc 2024 40 1 $750,000.00 Section St Resurfacing - Inc. On Street Parking Must be planned for in future budgets.
103 55859 BRATS Hub Transit Shelter 2024 10 1 $675,000.00 BRATS HUB FY2023 rollover
MOP Grant
103 55881 Roundabout at 104 and Section 2024 10 1 $1,653,000.00 City Share of Roundabout Construction and CE&I ESMPO Funded project - 80/20 match
103 55884 K-1 Center 2024 10 1 $2,500,000.00 K-1 Center Improvements/EDA Grant
103 55886 Pickleball Courts 2024 10 1 $37,250.00 Lighting for Quail Creek pickleball court project Request per Mayor 09/05/23
103 55887 ADA Compliance Project 2024 10 1 $768,292.00 ADA - Southland Place - Rollover Project is bidding in July 2023 - funds will not fully expend 100% until FY24
103 55887 ADA Compliance Project 2024 20 1 $750,000.00 2nd Half of Construction - ADA Compliance Southland Place DOJ/FHWA Required Compliance
103 55888 Safe Room 2024 10 1 $650,000.00 FY2023 Rollover - Safe Room FEMA grant
103 55889 Clock Corner Improvements 2024 10 1 $285,211.00 Clock Corner project FY2023 rollover
103 55890 North Triangle Nature Park 2024 10 1 $800,000.00 Triangle Park -GOMESA grant FY2023 rollover
103 55890 North Triangle Nature Park 2024 20 1 $56,000.00 Master Plan study
103 55891 North Triangle House Improvemt 2024 10 1 $400,000.00 Rehab of the Dyas Homestead into a Nature Center/Park Welcome
Center
Budget request
103 55920 TAP-Fairwood & Blue Island 2024 10 1 $83,000.00 TAP Fairwood and Blue Island Sidewalks PE Rollover
103 55920 TAP-Fairwood & Blue Island 2024 20 1 $1,000,000.00 TAP Sidewalks at Fairwood and Blue Island - 20% Construction and CE&I TAP Grant 20% Match - 80% Reimbursement
Page 68 of 128
Version: Final Capital Projects
FY 2024 Budget
103 55935 Volanta Park Restrooms 2024 10 1 $80,000.00 Rollover from 2023. Additional bathroom building for youth baseball at
Volanta Park.
Rollover form 2023.
103 55940 Founders Competition Track 2024 10 1 $135,000.00 Bleacher seating w/ pre-fab press box attached at new Founders track
facility.
Spectator bleacher seating for track and soccer / football events held at the new track facility.
Press box attached for all events.
103 55940 Founders Competition Track 2024 20 1 $21,000.00 Scoreboards for new track facility and Fairhope Soccer Complex."These facilities currently do not have scoreboards for their events.
Founders track will host track events and soccer / football games.
Fairhope Soccer has 2 championship fields that could use scoreboards."
103 55940 Founders Competition Track 2024 30 1 $185,000.00 LED lighting retrofit of new track facility at Founders Park.New track with competition multi-purpose field has old metal-halide fixtures that are not in
production anymore.
103 55940 Founders Competition Track 2024 40 1 $1,200,000.00 Rollover FY2023
$14,443,753.00 Total Budget FY24 (Capital Projects)
($3,196,211.00)Less Rollovers
$11,247,542.00 Total Amount Requested FY24
*Note* Total Budgeted FY2023 Capital Projects $ 8,740,621.00
Page 69 of 128
Impact Fee Fund 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
REVENUES
40030 Cash Acct-Police 124,469 148,090 142,699 169,894 120,000 133,000
40040 Cash Acct-Fire 148,964 173,498 168,181 201,659 150,000 171,000
40050 Cash Acct-Transportation 207,127 246,459 210,733 307,085 175,000 266,000
40060 Cash Acct-Recreation 492,085 559,990 541,785 492,626 450,000 380,000
40950 Interest Income 34,330 2,763 7,907 93,628 2,000 50,000
49998 Budget Rollover - - - - 1,097,480 719,111
TOTAL REVENUES 1,006,975 1,130,800 1,071,305 1,264,891 1,994,480 1,719,111
EXPENSES
50580 Bank Fees 0 - - 916 - -
50961 Transfer to General-Police 58,797 - - 6,985 224,893 79,418
50962 Transfer to General-Fire 8,855 417,157 210,533 - - 1,180,443
50963 Transfer to General-Transporta - - - - - -
50964 Transfer to General-Recreation 1,304,320 - - - - -
50967 Transfers-Cap Proj-Transportat 300,000 900,763 210,415 - 400,000 266,000
50968 Transfers-Cap Proj-Recreation 25,000 275,500 674,463 1,267,087 1,392,087 193,250
TOTAL EXPENSES 1,696,973 1,593,420 1,100,701 1,274,988 2,016,980 1,719,111
Excess Rev Over Expense (689,998) (462,620) (29,396) (10,097) (22,500) -
POLICE FIRE
TRANS-
PORTATION
PARKS /
RECREATION TOTAL
2024 W-Onw HR 100 Aerial Ladder
Truck 1,180,443 1,180,443
Bleacher seating for new Founders
Track 135,000 135,000
Scoreboard for new track 21,000 21,000
New Police Tahoe with Equipment 79,418 79,418
Pickleball lights 37,250 37,250
Resurface 266,000 266,000
79,418 1,180,443 266,000 193,250 1,719,111
FY2024 Budget Impact Fees Projects
Page 70 of 128
RESOLUTION NO. 4852-23
WHEREAS, the City of Fairhope adopted Ordinance No. 1625, An Ordinance repealing and
replacing Ordinance No. 1331 to establish Impact Fees on new development in the City of Fairhope on
October 13, 2018 in accordance with Act No . 2006-300 enacted by the Legislature of Alabama on
April 4, 2006; and
WHEREAS, the City desires to use fund s for "Police" which is a Benefit Area for (i) the cost
recovery of the City's cost and expense related to the construction, development and improvement of
its justice center, (ii) the cost recovery of the City 's cost and expense related to the construction,
development and improvement of its animal shelter, (iii) the acquisition of police vehicles, and (iv) the
acquisition of police-related apparatus and equipment, and (v) the police component of the "Impact
Fee Study" prepared by TischlerBise; and
WHEREAS, the City desires to use funds for "Fire" which is a Benefit Area for (i) the construction,
development and/or improvement of fire stations, (ii) the acquisition of fire fighting vehicles, and (iii)
the acquisition of firefighting apparatus, and (iv) the fire component of the "Impact Fee Study"
prepared by TischlerBise; and
WHEREAS, the City desires to use funds for "Transportation" which is a Benefit Area for the cost of
intersection improvements made to address additional demand generated by New Development and
the transportation component of the "Impact Fee Study" prepared by Tischler Bise; and
WHEREAS, the City desires to use funds for "Parks and Recreation" which is a Benefit Area for (i)
the acquisition of new public parks lands, (ii) the construction, development and/or improvement of
public recreational facilities, (iii) the construction, development and/or improvement of public park
amenities, (iv) the acquisition of new park vehicles, and (v) the parks and recreation component of the
"Impact Fee Study" prepared by TischlerBise; and
WHEREAS, the following project shall be paid from the Impact Fees Account and have met the
criteria stated to be paid from said Account:
TRANS-PARKS AND
POLICE FIRE PORTATIO RECREATION
FY2024 BUDGET PROJECTS
2024 W-Onw HR 100 Aerial Ladder
Truck 1,180,443.00
Bleacher Seating for New Founders
Track 135,000.00
Scoreboard for New Track 21 ,000.00
New Police Tahoe with Equipment 79,418 .00
Pickleball Lights 37,250.00
Resurface 266,000.00
Impact Fees for FY 2024 $79,418.00 $1,180,443.00 $266,000.00 $193,250.00
Page 71 of 128
Resolution No. 4852-23
Page -2-
NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to expend Impact Fees
for the above projects as designated from the Impact Fee Account for services for the "Police", "Fire",
"Transportation", and "Parks and Recreation" Benefit Areas.
DULY ADOPTED THIS 25TH DAY OF SEPTEMBER, 2023
Attest
~✓·A;:lL~ MA nks, Miic
City Clerk
Page 72 of 128
Municipal Capital Improvements Fund 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023
Annual Budget
FY2024
Annual Budget
REVENUES
40640 Alabama Trust Fund Receipts 149,856 157,662 207,102 208,441 200,000 200,000
40950 Interest-Bank Deposits 9,575 728 1,515 16,469 - 12,000
49010 Interest Earned - - 6 - 500 -
49810 Transfers from Gen Fund 906,107 - - - - -
49998 Budget Rollover - - - - - -
TOTAL REVENUES 1,065,537 158,390 208,623 224,910 200,500 212,000
EXPENSES
50920 Transfers to General Fund 249,195 - - - - -
50986 Transfers to Cap Projects Fund - 304,080 437,206 - - -
TOTAL EXPENSES 249,195 304,080 437,206 667 - -
Excess Revenue Over Expenses 816,343 (145,689) (228,583) 224,243 200,500 212,000
Page 73 of 128
Debt Service 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024
Annual
Budget
50465 Lease Purchase - - - - - -
50955 Transfers-Debt Svc Fund - - - - - -
50998 Capital Lease Proceeds (155,999) - (496,404) - - -
52070 Loan-BCBE (1,500,000) - -- 300,000 -
52075 BCBE-Principal 300,000 300,000 300,000 300,000 - 300,000
Total Debt Service (1,355,999) 300,000 (196,404) 300,000 300,000 300,000
Page 74 of 128
General Fund
Lease General Fund Sanitation Gas Fund Electric Fund
Water & Wastewater
Fund
FY2023 83,626.18 170,141.66 497,080.54 43,781.74 43,781.74 1,744,308.52
FY2024 ‐ 170,141.66 497,080.54 43,730.50 43,730.50 1,742,267.00
FY2025 170,141.66 497,080.54 43,791.87 43,791.87 1,744,712.25
FY2026 43,726.87 43,726.87 1,742,122.27
FY2027 12,784.59 12,784.59 509,350.82
FY2028 12,748.83 12,748.83 507,926.33
FY2029 12,711.55 12,711.55 506,440.90
FY2030 12,791.47 12,791.47 509,625.06
FY2031 ‐‐‐ 12,868.33 12,868.33 512,687.33
83,626.18 510,424.98 1,491,241.62 238,935.76 238,935.76 9,519,440.49
URW 2020
Debt Payment by Year
Master Lease 2022
‐
200,000.00
400,000.00
600,000.00
800,000.00
1,000,000.00
1,200,000.00
1,400,000.00
1,600,000.00
1,800,000.00
2,000,000.00
FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031
DEBT PAYMENTS BY YEAR FY2023‐FY2031
General Fund Lease General Fund Sanitation Gas Fund Electric Fund Water & Wastewater Fund
Page 75 of 128
Regions Trust/BBVA Compass 2.3900%2.3900%95.2200%
Date Principal Interest Total Pymt Balance Principal Interest Balance Principal Interest Balance Principal Interest Balance Total Pymt
09/30/20 11,565,000.00 276,403.50 276,403.50 11,012,193.00
12/01/20 265,000.00 25,083.20 290,083.20 11,300,000.00 6,333.50 599.49 270,070.00 6,333.50 599.49 270,070.00 252,333.00 23,884.22 10,759,860.00 290,083.20
06/01/21 - 72,320.00 72,320.00 11,300,000.00 - 1,728.45 270,070.00 - 1,728.45 270,070.00 - 68,863.10 10,759,860.00 72,320.00
12/01/21 1,700,000.00 72,320.00 1,772,320.00 9,600,000.00 40,630.00 1,728.45 229,440.00 40,630.00 1,728.45 229,440.00 1,618,740.00 68,863.10 9,141,120.00 1,772,320.00
06/01/22 - 61,440.00 61,440.00 9,600,000.00 - 1,468.42 229,440.00 - 1,468.42 229,440.00 - 58,503.17 9,141,120.00 61,440.00
12/01/22 1,720,000.00 61,440.00 1,781,440.00 7,880,000.00 41,108.00 1,468.42 188,332.00 41,108.00 1,468.42 188,332.00 1,637,784.00 58,503.17 7,503,336.00 1,781,440.00
06/01/23 - 50,432.00 50,432.00 7,880,000.00 - 1,205.32 188,332.00 - 1,205.32 188,332.00 - 48,021.35 7,503,336.00 50,432.00
12/01/23 1,740,000.00 50,432.00 1,790,432.00 6,140,000.00 41,586.00 1,205.32 146,746.00 41,586.00 1,205.32 146,746.00 1,656,828.00 48,021.35 5,846,508.00 1,790,432.00
06/01/24 - 39,296.00 39,296.00 6,140,000.00 - 939.17 146,746.00 - 939.17 146,746.00 - 37,417.65 5,846,508.00 39,296.00
12/01/24 1,765,000.00 39,296.00 1,804,296.00 4,375,000.00 42,183.50 939.17 104,562.50 42,183.50 939.17 104,562.50 1,680,633.00 37,417.65 4,165,875.00 1,804,296.00
06/01/25 - 28,000.00 28,000.00 4,375,000.00 - 669.20 104,562.50 - 669.20 104,562.50 - 26,661.60 4,165,875.00 28,000.00
12/01/25 1,785,000.00 28,000.00 1,813,000.00 2,590,000.00 42,661.50 669.20 61,901.00 42,661.50 669.20 61,901.00 1,699,677.00 26,661.60 2,466,198.00 1,813,000.00
06/01/26 - 16,576.00 16,576.00 2,590,000.00 - 396.17 61,901.00 - 396.17 61,901.00 - 15,783.67 2,466,198.00 16,576.00
12/01/26 505,000.00 16,576.00 521,576.00 2,085,000.00 12,069.50 396.17 49,831.50 12,069.50 396.17 49,831.50 480,861.00 15,783.67 1,985,337.00 521,576.00
06/01/27 - 13,344.00 13,344.00 2,085,000.00 - 318.92 49,831.50 - 318.92 49,831.50 - 12,706.16 1,985,337.00 13,344.00
12/01/27 510,000.00 13,344.00 523,344.00 1,575,000.00 12,189.00 318.92 37,642.50 12,189.00 318.92 37,642.50 485,622.00 12,706.16 1,499,715.00 523,344.00
06/01/28 - 10,080.00 10,080.00 1,575,000.00 - 240.91 37,642.50 - 240.91 37,642.50 - 9,598.18 1,499,715.00 10,080.00
12/01/28 515,000.00 10,080.00 525,080.00 1,060,000.00 12,308.50 240.91 25,334.00 12,308.50 240.91 25,334.00 490,383.00 9,598.18 1,009,332.00 525,080.00
06/01/29 - 6,784.00 6,784.00 1,060,000.00 - 162.14 25,334.00 - 162.14 25,334.00 - 6,459.72 1,009,332.00 6,784.00
12/01/29 525,000.00 6,784.00 531,784.00 535,000.00 12,547.50 162.14 12,786.50 12,547.50 162.14 12,786.50 499,905.00 6,459.72 509,427.00 531,784.00
06/01/30 - 3,424.00 3,424.00 535,000.00 - 81.83 12,786.50 - 81.83 12,786.50 - 3,260.33 509,427.00 3,424.00
12/01/30 535,000.00 3,424.00 538,424.00 - 12,786.50 81.83 - 12,786.50 81.83 - 509,427.00 3,260.33 - 538,424.00
11,565,000.00 628,475.20 12,193,475.20 276,403.50 15,020.56 2,253,292.00 276,403.50 15,020.56 11,012,193.00 598,434.09 12,193,475.20
W&S
Utility Revenue Warrants - Series 2020 G/L Code 26770
Advance Refunding of URW 2011 $11,565,000
Utilities Capital Projects
Overall Totals Gas Electric
Page 76 of 128
74.50%25.50%
Date Principal Interest Total Pymt Balance Principal Interest Balance Principal Interest Balance
09/28/22 1,946,719.00 1,450,315.00 496,404.00
09/28/23 639,909.73 27,312.47 667,222.20 1,306,809.27 476,732.75 20,347.79 973,572.90 163,176.98 6,964.68 333,236.36
09/28/24 648,887.67 18,334.53 667,222.20 657,921.60 483,421.31 13,659.23 490,151.59 165,466.35 4,675.31 167,770.01
09/28/25 657,921.60 9,300.60 667,222.20 0.00 490,151.59 6,928.95 0.00 167,770.01 2,371.65 0.00
Master Lease Equipment 2022
Overall Totals Sanitation Streets
United Bank
Page 77 of 128
Interim Balance
Bank Working Name of Account G/L #
Account
Form Fund Account Type 8/31/2023 Authorized Use
PNC General Fund Operating 001-10045 Checking 1-General Available 18,309,941.14 Operating Account
PNC Payroll Account 001-10050 Checking 1-General Restricted 6,914.52 Payroll
PNC City Accounts Payable 001-10055 Checking 1-General Restricted 164,803.37 Accounts Payable - weekly disbursements
Smart Bank General Reserves 001-10061 Checking 1-General Restricted 2,339,256.17 General Reserves - available for use
Smart Bank General - Sales Tax Reserves 001-10080 Checking 1-General Reserves 10,000,000.00 "Rainy Day Fund" - Access by vote of the City Council
Community Sales Tax Debt Prepayment 001-10085 Checking 1-General Debt Serv 699,594.46 GF debt prepayment / repayment only
PNC DEA Fund - Local 001-10220 Checking 1-General Restricted 23,592.92 Restricted for Drug Enforcement only - Chief approval
PNC DEA Fund - US Dept of Treasury 001-10221 Checking 1-General Restricted 5,564.12 Restricted for Drug Enforcement only - Chief approval
PNC DEA Fund - US DOJ 001-10222 Checking 1-General Restricted 246.34 Restricted for Drug Enforcement only - Chief approval
PNC Corrections Fund 001-10255 Checking 1-General Restricted 298,249.45 Operations of Jail and Court - Chief/Judge Approval
United Bank Master Lease Escrow 001-10290 Checking 1-General Available 432,719.14 Escrow for Master Lease Equipment
Truist Pooled Cash account 001-10525 Pooled 1-General Available 256,883.37 Pooled Cash operating funds
32,537,765.00 General Fund Totals
PNC Natural Gas Operating Acct.002-10045 Checking 2-Gas Available 8,188,467.01 Operating Account
Smart Bank Gas Reserves 002-10062 Checking 2-Gas Restricted 3,663,484.58 Gas Reserves - available for use
Truist Pooled Cash account 002-10525 Pooled 2-Gas Available 60,669.49 Pooled Cash operating funds
Smart Bank Gas Customer Deposit Reserve 002-11420 Checking 2-Gas Restricted 711,248.00 Gas Customer Deposits Reserves
Regions URW 2020 Reserve 002-15400 Trust 2-Gas Debt Serv 44,099.60 Bond Fund
Regions URW 2020Prin/Int Sinking 002-15405 Trust 2-Gas Debt Serv - Bond Fund
Regions Escrow Trust to Def URW 2020 002-15415 Trust 2-Gas Debt Serv - Bond Fund
12,667,968.68 Gas Fund Totals
PNC Electric Operating 003-10045 Checking 3-Electric Available 1,167,820.09 Electric Operating account
Smart Bank Electric Reserves 003-10063 Checking 3-Electric Restricted 4,447,395.72 Electric Reserves - available for use
PNC Emergency Relief Fund 003-10520 Checking 3-Electric Restricted 17,982.01 Citizen Utility Relief - Ecumenical Ministries
Truist Pooled Cash account 003-10525 Pooled 3-Electric Available 33,043.92 Pooled Cash operating funds
Smart Bank Electric Customer Deposit Reserve 003-11430 Checking 3-Electric Restricted 939,202.00 Electric Customer Deposits Reserves
Regions URW 2020 Reserve 003-15400 Trust 3-Electric Debt Serv 44,101.29 Bond Fund
Regions URW 2020Prin/Int Sinking 003-15405 Trust 3-Electric Debt Serv - Bond Fund
Regions Escrow Trust to Def URW 2020 003-15415 Trust 3-Electric Debt Serv - Bond Fund
6,649,545.03 Electric Fund Totals
PNC Water & Sewer Operating Fund 004-10045 Checking 4-Water Available 505,951.87 Water Operating Account
Smart Bank Water & Sewer Reserve 004-10064 Checking 4-Water Restricted 1,274,632.06 Water Reserves-monthly deposit
Truist Pooled Cash account 004-10525 Pooled 4-Water Available 64,718.20 Pooled Cash operating funds
Smart Bank SDC Water Reserve 004-10640 Checking 4-Water Capital/Restricted 663,705.00 Capital Improvements to Water System
Smart Bank SDC Water Reserve 004-10645 Checking 4-Water Capital/Restricted 466,250.00 Capital Improvements to Water System
Smart Bank Water Tap Reserves 004-10650 Checking 4-Water Capital/Restricted 2,057,156.28 Capital Improvements to Water System
Smart Bank Sewer Tap Reserves 004-10660 Checking 4-Water Capital/Restricted 221,449.62 Capital Improvements to Sewer System
CITY OF FAIRHOPE
City Bank Accounts & Types
8/31/2023
Page 78 of 128
Interim Balance
Bank Working Name of Account G/L #
Account
Form Fund Account Type 8/31/2023 Authorized Use
CITY OF FAIRHOPE
City Bank Accounts & Types
8/31/2023
Smart Bank Water Customer Deposit Reserve 004-11440 Checking 4-Water Restricted 388,747.00 Water Customer Deposits Reserves
Regions Revenue Warrant Series 1996 004-15020 Trust 4-Water Debt Serv 52,630.20 Trust Account-held under Indenture Agmt.
Regions URW 2020 Reserve 004-15400 Trust 4-Water Debt Serv 1,758,669.33 Bond Fund
Regions URW 2020Prin/Int Sinking 004-15405 Trust 4-Water Debt Serv - Bond Fund
Regions Escrow Trust to Def URW 2020 004-15415 Trust 4-Water Debt Serv - Bond Fund
7,453,909.56 Water/Sewer Fund Totals
PNC Sanitation Operating Fund 005-10045 Checking 5-Sanitation Available 465,099.22 Sanitation Operating Account
Truist Pooled Cash account 005-10525 Checking 5-Sanitation Available 9,429.04 Pooled Cash operating funds
Smart Bank Sanitation Operating Fund 005-11410 Checking 5-Sanitation Available 22,129.00 Sanitation Customer Deposits Reserves
496,657.26
Truist 7% Gas Tax Fund 009-11010 Checking 9-Gas Tax Restricted 139,816.44 Road Construction - under State ordinance
Truist 4% and 5% Gas Tax Fund 009-11015 Checking 9-Gas Tax Restricted 100,971.30 Road Construction - under State ordinance
240,787.74 Gas Tax Fund Totals
PNC Prepaid Cash-Medical Ins 101-10069 Checking 101-Health Restricted 776,899.44 Health Claims - Reserve
PNC Prepaid Cash-Medical Ins 101-10150 Checking 101-Health Restricted 326,928.36 Health Claims - BCBS Weekly deduction
1,103,827.80 Prepaid Health Totals
PNC Rebuild AL Gas Tax Fund 102-10045 Checking 102-Rebuild AL Restricted 328,588.70 Road Construction - under State ordinance
PNC Capital Projects Op Acct 103-10045 Checking 8-Cap Proj Capital 4,537,558.30 Capital Projects funding
PNC Capital Projects Infrastructure Impr 103-10087 Checking 8-Cap Proj Capital - Capital Projects funding
4,537,558.30 Capital Projects Fund Totals
PNC Impact Fee Fund - Police 105-10045 Checking 7-Impact Capital/Restricted 795,226.31 Capital-Police with Council approval
PNC Impact Fee Fund - Fire 105-10050 Checking 7-Impact Capital/Restricted 1,043,583.56 Capital-Fire with Council approval
PNC Impact Fee Fund - Transportation 105-10055 Checking 7-Impact Capital/Restricted 401,685.16 Capital-Transportation with Council approval
PNC Impact Fee Fund - Rec / Parks 105-10060 Checking 7-Impact Capital/Restricted 294,115.47 Capital-Parks with Council approval
2,534,610.50 Impact Fee Fund Totals
PNC Municipal Capital Imprvmt Fund 106-10235 Checking 106-MCIF Restricted 666,312.75 Capital Improvements-City Wide with Council Approval
PNC Federal Grant 110-10045 Checking 110-Fed Grant Restricted 223,131.51 Restore Grant
PNC American Rescue Fund 111-10045 Checking 111-American Rescue Restricked 1,548,107.88 COVID-19
Page 79 of 128
Interim Balance
Bank Working Name of Account G/L #
Account
Form Fund Account Type 8/31/2023 Authorized Use
CITY OF FAIRHOPE
City Bank Accounts & Types
8/31/2023
PNC Municipal Court Fund 114-10045 Checking 114-Muni Court Restricted 118,426.38 Court payments
-
71,107,197.09
Page 80 of 128
Gas Electric Water & Sewer Total
Fund Fund Fund Utilities
Utility Revenue Income 9,649,500 25,353,872 20,497,200 55,500,572
Utility Operating Expenses*7,993,474 23,148,091 12,682,778 43,824,343
Net Operating Income/(Loss)1,656,026 2,205,781 7,814,422 11,676,229
*This excludes vehicles and
equipment/SCADA/Capital Improvements and
General Fund transfers. Reported in cash flow
requirements below using full accrual accounting.
Other Uses
Current debt service 43,782 43,782 1,637,784 1,725,348
Vehicles/Equipment 69,152 747,700 1,333,000 2,149,852
Sys Upgrades/Cap Proj 4,463,200 4,078,500 31,679,180 40,220,880
Reserve requirements per ordinance - 960,000 875,000 1,835,000
Line of Credit/Short Term Loan - -(24,500,000) (24,500,000) General Fund Transfer 2% of Utility Revenue 192,990 507,077 186,884 886,951
Other Uses 4,769,124 6,337,059 11,211,848 21,431,080
Add Back Depreciation Expense 550,000 850,000 1,535,000 2,935,000
Excess (Deficit) Cash (2,563,098) (3,281,278) (1,862,426) (6,819,851)
CASH
Cash-Operating 8,262,976 1,214,502 584,061 10,061,539
Cash-Reserve 3,663,485 4,447,396 1,274,632 9,385,512
Cash-Reserve Water-Tap/SDC - - 2,720,861 2,720,861
Cash-Reserve Sewer-Tap/SDC - - 687,700 687,700
11,926,461 5,661,898 5,267,254 22,855,612
City of Fairhope
Utilities Summary FY 2024
Utilities Cash Flow Requirements
Page 81 of 128
Current Active Meters
Electric: 6,992 Gas: 14,230 Water: 21,733
2022 • Electric: 6,999 • Gas: 12,715 • Water: 21,120
2021 • Electric: 6,955 • Gas: 12,187 • Water: 20,602
2020 • Electric: 6,974 • Gas: 11,802 • Water: 20,112
2019 • Electric: 6,913 • Gas: 11,381 • Water: 19,446
Total number of water meters changed out in 2023: 660
Key Account Holders:
Thomas Hospital • Wal-Mart • Grand Hotel • Winn Dixie Piggly Wiggly • Library • Disposal Plant • Fairhope Elementary School Fairhope High School • Fairhope Middle School
Page 82 of 128
ADMIN/COLLECTION COSTS ANALYSISFOR USE IN PREPARATION OF 2024 BUDGET
ADMINISTRATIVE FEE COMPUTATION - 50026 RETAINED
2024 IN GEN
DEPT BUDGET DIVISION FUND REALLOCATED
ADMIN SALARIES & OT 1,369,825.00 4 342,456.25 1,027,368.75
HR SALARIES & OT 311,059.00 4 77,764.75 233,294.25
IT SALARIES & OT 409,323.00 4 102,330.75 306,992.25
MECHANICS SALARIES & OT 469,481.00 4 117,370.25 352,110.75
JANITORIAL COST 121,848.94 4 30,462.24 91,386.71
PLANNING SALARIES & OT 633,663.00 15% TO UTIL 538,613.55 95,049.45 BUILDING SALARIES & OT 643,163.00 15% TO UTIL 546,688.55 96,474.45 FACILITIES MAINTENANCE 319,169.19 4 79,792.30 239,376.89
PAYROLL TAXES-IN COMMON SAL*.0765 317,909.76 4 79,477.44 238,432.32
RETIREMENT 219,621.00 4 54,905.25 164,715.75
Planning 57,218.00 15% TO UTIL 48,635.30 8,582.70
Building 56,093.00 15% TO UTIL 47,679.05 8,413.95
PERCENT OF IN COMMON COSTS RETAINED IN GEN FUND:41.92%2,066,175.67 2,862,198.22
4,928,373.90
FY 2023 FY 2024
ROUNDED 2,862,198
911,026 GAS 954,066 33.3333%911,026 ELEC 954,066 33.3333%
592,167 WATER 620,143 33.3333%
318,859 SEWER 333,923 COMBINED
2,733,078 2,862,198
COLLECTION FEES COMPUTATION - 50025
REVENUE:
SALARIES 428,017.00 PAYROLL TAXES 38,600.00
RETIREMENT 39,349.00
MEDICAL EXPENSE 91,895.00
597,861.00
CUSTOMER COUNT FY 2023 FY 2024
GAS FUND 12,958 597,861
ELEC 6,992 110,734 GAS 117,735 20%
WATER-64.62% OF WATER/SEWER COMBINED 21,733 60,954 ELEC 63,529 11%
SEWER-35.38% OF W/S COMBINED 12,617 183,933 WATER 197,464 33%
GARBAGE 11,501 105,944 SEWER 114,637 19%
65,801 461,565 493,364
*GARBAGE IS 20% OF CUSTOMERS BILLED, BUT IT DOES NOT REQUIRE METER READING OR CUT-OFF/ON.104,497 17%
597,861
METER:
METER DEPARTMENT TOTAL EXPENSES 757,848.00 FY 2022 FY 2023
ROUNDED 755,287
CUSTOMER COUNT 162,421 GAS 180,240 24%GAS FUND 12,958 91,275 ELEC 97,255 13%
ELEC 6,992 262,934 WATER 302,296 40%
WATER-63.45% OF WATER/SEWER COMBINED 21,733 159,523 SEWER 175,496 23%
SEWER-36.555% OF W/S COMBINED 12,617 676,153 755,287
54,300
GENERAL FUND REVENUE ACCTS:TOTAL COLLECTION COST:
001-41250 GAS 297,975
001-41260 34,350 Water/Sewer Total Customer Count ELECTRIC 160,784
63.27%Water %WATER 499,759
36.73%Sewer %SEWER 290,133
Page 83 of 128
Projected Projected
FY 2024 FY 2025 FY 2026
Budget Budget Budget
Total Revenue 9,624,500 9,506,685 9,600,802
Total Operating Expense 7,993,474 8,176,779 8,282,952
Revenue Minus Operating Expenses 1,631,026 1,329,906 1,317,850
Other Uses
Reserve for Capital Equipment/Improvements 69,152 500,000 500,000
Reserve for System Upgrades 4,463,200 4,481,200 2,470,000
Warrant & Lease Payments 43,782 41,108 41,586
General Fund Transfer 192,990 198,780 202,755
Total Other Uses 4,769,124 5,221,088 3,214,341
Excess/(Deficit) for the Year (3,138,098) (3,891,181) (1,896,491)
Add back Depreciation Expense 550,000 565,600 571,256
Net Excess/(Deficit)(2,588,098) (3,325,581) (1,325,235)
CASH 8/31/2023
Cash-Operating 8,249,137
Cash-Reserve 3,663,485
11,912,621
Targeted Reserve Fund 20% of Annual Revenue 1,924,900 1,901,337 1,920,160
City of Fairhope Gas Department
Page 84 of 128
GAS DEPARTMENT FUND 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
REVENUES
40835 Federal Grants 1,241 6,094 718 - - -
40840 Fema-Grant Revenues 18,287 (4,924) 1,145 - - -
40900 Transfers In Captl Purchases - - - - - -
41705 Sale of Fixed Assets 2,312 212 22,984 9,748 - -
42010 Sale of Natural Gas 5,839,877 6,851,260 8,080,489 6,536,762 7,236,483 7,404,500
42030 Sale of Natural Gas-Joint Line 1,588,266 1,825,800 2,007,333 1,663,626 1,900,000 1,889,000
45635 Grant income-ALDOT 9,450 2,542 - - - -
49010 Interest Earned 181,535 92,211 106,587 394,941 90,000 300,000
49030 Insurance Claim 4,399 65,999 68,683 - - -
49035 Rebate Income 5,237 5,201 6,914 6,492 5,000 6,000
49040 Miscellaneous Revenue 477 2,560 - - - -
49060 Connection Fees - 2,700 26,804 65,284 20,000 25,000
49065 Aid to Construction - -- - - 25,000
49080 Community Dev Revenue 48 84 832 - - -
49998 Budget Rollover - - - - 1,358,383 3,069,316
49999 Inventory revenue - - - (0) - -
TOTAL REVENUES 7,651,129 8,849,739 10,322,488 8,676,854 10,609,866 12,718,816
EXPENSES
50020 Purchased Power-Natural Gas 1,545,490 2,216,197 3,761,281 2,367,111 2,749,684 3,017,200
50025 Collection Costs/Revenue Dept 59,000 59,000 266,281 218,951 291,935 298,507
50026 Administrative Costs 852,000 872,000 837,000 683,270 911,026 972,350
50040 Salaries-Oper&Maint 952,718 1,094,870 991,824 955,100 1,229,769 1,229,770
50045 Overtime 84,712 85,641 97,773 101,335 78,000 114,000
50190 Employee Payroll Taxes 88,066 90,025 81,931 78,278 108,622 109,995
50200 Employee Retirement Exp 92,560 137,284 53,833 84,846 114,275 113,868
50210 Employee Medical Insurance 302,715 291,812 236,389 197,352 299,365 210,000
50215 Required Contrib-OPEB 210,715 12,327 (65,423) 38,551 42,055 56,074
50220 Casualty/Workers Comp Ins 76,728 - - - - -
50221 Workers Comp Insurance - 22,498 19,600 19,916 21,168 17,975
50222 Casualty/Property Insurance - 60,341 66,938 77,654 70,285 80,100
50230 Training/School/Travel 23,681 22,787 36,314 26,068 54,700 50,100
50250 Trustee Fees 365 - 99 99 350 350
50270 Audit & Accounting 14,502 9,759 16,383 13,756 17,000 13,000
50280 Legal Fees 6,506 3,893 5,158 3,930 6,000 6,000
50290 Professional Services 81,956 45,626 72,006 70,188 289,000 156,000
50300 Computer Expense 89,031 37,366 13,797 14,652 17,379 27,870
50320 Office Supplies 1,512 1,308 1,912 1,148 3,400 4,500
50325 Printers/Copiers/OE and supp 5,613 6,506 5,399 3,822 11,150 3,030
50330 Postage 39,848 39,793 54,035 48,019 45,000 50,000
50340 Operating Supplies 142,551 193,165 152,529 77,272 180,000 188,000
50360 Maintenance-Buildings 16,608 15,274 23,319 16,803 22,000 1,560
50365 Maintenance-Plant 61,070 119,632 136,768 176,285 198,000 208,000
50380 Communications 37,858 30,327 30,828 34,489 28,492 20,400
50390 Dues-Memberships-Subscrip 34,362 33,420 30,692 38,681 49,450 50,500
50395 Employment Screening - 1,216 1,472 940 1,200 1,200
50420 Bad Debts 10,089 8,886 3,205 3,140 10,000 10,000
50430 Gasoline & Oil 27,939 40,709 59,705 44,191 55,000 60,000
50435 Small Equipment - - 49,646 35,279 43,780 39,000
50440 Maintenance-Vehicles&Equip 56,858 35,185 47,441 33,673 52,000 52,000
50460 Uniforms 22,210 1,014 1,470 1,894 4,000 2,000
50462 Safety Wear and PPE 3,852 16,106 5,132 6,487 12,755 13,880
50470 Purchases Vehicles & Equipment - - - 342,577 532,241 47,000
50473 Warehouse Improvement Purchase - - 0 1,570 45,000 -
50474 Warehouse Building Purchases - - 0 196 - -
50490 Community Dev Projects - - (306) - - -
50495 Amortization Expense 2,257 3,549 - - - -
50500 Depreciation 510,799 475,895 531,751 487,438 550,000 550,000
50510 Interest Expense 10,134 4,361 3,024 2,648 2,674 2,145
50520 Rental-other 7,892 11,493 2,634 - 12,000 10,000
50530 Bond Issue Expense 857 - - - --
50540 Electricity 3,067 3,282 3,910 2,915 4,000 4,000
50560 Credit Card Processing Fees 60,726 66,949 105,840 122,402 80,000 100,000
50580 Bank Fees 12,885 11,322 11,402 6,498 13,000 7,500
Page 85 of 128
GAS DEPARTMENT FUND 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50900 Transfers Out Captl Purchases 115,214 - - - - -
50902 Transfers Out Captl Purchases Gas - 24,130 208,497 - 53,282 -
50920 Transfers to General Fund - -102,016 138,773 185,030 192,990
50925 Transfers for Comm Dev 108,000 241,334 - - - -
50965 Transfers-Cap Proj Fund - 36,125 91,131 - - -
51030 Publications Newspapers 66 - - - 100 100
52010 Dist of Joint Revenue 70,322 77,240 75,634 69,667 70,000 70,000
52020 Daphne 3% Rev Tax Exp 4,542 5,335 5,857 4,570 5,200 5,200
52025 Spanish Fort Franchise Tax 20,192 22,192 22,354 16,347 20,000 20,000
52030 APSC Inspection Fee 7,268 15,214 7,973 - 7,300 7,300
52510 Utilities for City Use 34,665 33,232 34,419 36,099 40,000 40,000
59000 Inventory Budget - - 31 - - -
59100 SCADA Capital Purch Budget - - - 8,595 - -
59500 Capital Sys Improve Budget - - - 1,187,510 1,973,200 4,463,200
59893 Transfers Out-Electric Fund 1,000,000 - - - - -
50340 General Supplies-COVID 1,241 - - - - -
56015 Hurricane Sally 3,767 1,692 - - - -
TOTAL EXPENSES 6,915,011 6,637,312 8,300,900 7,912,265 10,609,866 12,718,816
EXCESS REVENUE OVER EXPENSE 736,119 2,212,427 2,021,588 764,589 - -
Page 86 of 128
Actual Actual Actual Actual Budget Draft Budget Estimated Projected Projected Projected Projected ProjectedCategoryFY 2020 FY 2021 FY 2022 YTD 8/31/2023 FY 2023 FY 2024 Growth Rate FY 2025 FY 2026 FY 2027 FY 2028 FY 2029Sales and Services 7,428,143 8,677,060 10,087,822 8,200,388 9,136,483 9,293,500 1.0%9,386,435 9,480,299 9,575,102 9,670,853 9,767,562Other charges, sales and receipts 16,685 74,097 119,302 75,032 20,000 25,000 1.0%25,250 25,503 25,758 26,015 26,275Interest income 186,773 97,412 113,501 401,434 95,000 306,000 95,000 95,000 95,000 95,000 95,000 Total Revenue 7,631,602$ 8,848,569$ 10,320,625$ 8,676,854$ 9,251,483$ 9,624,500$ N/A 9,506,685 9,600,802 9,695,860 9,791,868 9,888,837
Operations Expenses
Compensation & Benefits 1,731,486 1,734,457 1,415,926 1,475,377 1,893,254 1,851,682 4.0%1,925,749 2,002,779 2,082,890 2,166,206 2,252,854Energy Purchases 1,545,490 2,216,197 3,761,281 2,367,111 2,749,684 3,017,200 2.0%3,077,544 3,139,095 3,201,877 3,265,914 3,331,233Supplies, Repairs & Maintenace 285,453 371,071 417,014 344,283 510,330 496,090 2.0%506,012 516,132 526,455 536,984 547,723Services Provided by Others 102,964 59,277 93,547 87,874 312,000 175,000 1.0%176,750 178,518 180,303 182,106 183,927Utilties & Communication 75,590 66,841 69,158 73,503 72,492 64,400 1.0%65,044 65,694 66,351 67,015 67,685Travel/Training 23,681 22,787 36,314 26,068 54,700 50,100 1.0%50,601 51,107 51,618 52,134 52,656Other Operating Expenditures 407,906 362,469 389,399 382,432 393,019 436,000 1.0%440,360 444,764 449,211 453,703 458,240Interest expense 10,134 4,361 3,024 2,648 2,674 2,145 Schedule 2,145 1,608 1,065 715 560Depreciation Expenses 510,799 475,895 531,751 487,438 550,000 550,000 1.0%555,500 561,055 566,666 572,332 578,056
Bad Debt/Amortization 12,346 12,435 3,205 3,140 10,000 10,000 1.0%10,100 10,201 10,303 10,406 10,510Distribution of Joint Revenue 70,322 77,240 75,634 69,667 70,000 70,000 1.0%70,700 73,528 76,469 79,528 82,709
Total Oper. Expenses 4,776,172$ 5,403,030$ 6,796,250$ 5,319,542$ 6,618,152$ 6,722,617$ N/A 6,880,505 6,960,752 7,126,436 7,297,110 7,472,934
Revenue Minus Op Exp 2,855,429$ 3,445,539$ 3,524,375$ 3,357,312$ 2,633,331$ 2,901,883$ N/A 2,626,180 2,640,050 2,569,424 2,494,759 2,415,904
Other Sources/Uses
Other Sources
Borrowed Funds Variable 0 0 0 0 0Other Sources
Total Other Sources -$ -$ -$ -$ -$ -$ N/A 0 0 0 0 0
Other Uses
Administrative Cost Paid To Gen Fund 852,000 872,000 837,000 683,270 911,026 972,350 2.0%991,797 1,011,633 1,031,866 1,052,503 1,073,553Collection cost/Revenue Dept 59,000 59,000 266,281 218,951 291,935 298,507 2.0%304,477 310,567 316,778 323,114 329,576Transfer to General Fund 108,000 241,334 102,016 138,773 185,030 192,990 3.0%198,780 202,755 206,810 210,947 215,166Transfers In/Out Capital Purchases 115,214 24,130 208,497 0 53,282 0 0 0 0 0 0Warrant & Lease Payments 0 0 0 0 0 43,782 Per Schedule 41,108 41,586 42,184 42,662 12,070Reserve for Capital Equipment/Improvements 0 0 0 0 577,241 69,152 Variable 500,000 500,000 500,000 500,000 500,000Reserve for System Upgrades 0 0 0 0 1,973,200 4,463,200 4,481,200 2,470,000 2,590,000 4,480,000 3,560,000Transfer to Electric 1,000,000 0 0 0 0 0 N/A 0 0 0 0 0Total Other Uses 2,134,214$ 1,196,464$ 1,413,794$ 1,040,993$ 3,991,714$ 6,039,981$ 0.0%6,517,362 4,536,541 4,687,638 6,609,225 5,690,364
Net Other Sources/Uses (2,134,214)(1,196,464)(1,413,794)(1,040,993)(3,991,714)(6,039,981)N/A (6,517,362)(4,536,541)(4,687,638)(6,609,225)(5,690,364)
Excess/(Deficit) for Year 721,215$ 2,249,074$ 2,110,581$ 2,316,319$ (1,358,383)$ (3,138,098)$ N/A (3,891,181)(1,896,491)(2,118,214)(4,114,466)(3,274,460)
Add back Depreciation Exp 510,799$ 475,895$ 531,751$ 487,438$ 550,000$ 550,000$ 565,600$ 571,256$ 576,969$ 582,738$ 588,566$
Net Excess/(Deficit) $ 1,232,015 2,724,970$ 2,642,332$ 2,803,757$ (808,383)$ (2,588,098)$ (3,325,581)(1,325,235)(1,541,245)(3,531,728)(2,685,895)
Assets
Cash Balances As of 9/30/20 As of 9/30/21 As of 9/30/22 As of 8/31/2023 Note: Use fund balance cash $3,069.316
Cash - Operating 5,312,163$ 6,404,725$ 7,791,234$ 8,188,467$ Cash - Pooled Depository 183,161$ 101,264$ 74,012$ 60,669$ Cash - Gas Reserves Centennial 3,328,848$ 3,412,870$ 3,507,388$ 3,663,485$ Cash - Super Fund Savings -$ -$ -$ -$
Cash - Reserve Fund Vision -$ -$ -$ -$
Cash - Utility Reserve Fund -$ -$ -$ -$ Cash - Second Utility Reserve -$ -$ -$ -$ Cash - Gas Customer Deposit Reserve 637,248$ 719,866$ 711,248$ 711,248$ Restricted*Restricted*
Total Cash 9,461,420$ 10,638,724$ 12,083,882$ 12,623,869$
Targeted Reserved Fund Balance $ 1,488,966 $ 1,750,231 $ 1,750,231 $ 1,655,084 $ 1,924,900 $ 1,901,337 $ 1,920,160 $ 1,939,172 $ 1,958,374 $ 1,977,767 Notes:
10/02/2023Recommended Targeted Reserve Fund 20% of annual revenue
City of Fairhope Gas Department
Page 87 of 128
Fiscal Year Project/Personnel Description Estimated Cost Estimated engineering &
contingency (20%)
2024
Creek Crossings Removing the exsposed gas lines in various creeks in our system.
this will require directional boring them 10' below the mud line
of the creek to eliminate the risk of damage from debris or boat
traffic. Coleman Ln, Rock Creek,CR.33.
$253,600 $63,400
Back Feed to County Road 1 Mary Ann Rd. backfeed to County Road 1. This will give a
secound feed to County Road 1.
$158,400 $31,680
Engineering of I-10 line replacement This will engineer the replacement of our 6" High pressure line
under I-10 due to a casing short.(Engineering phase only)
$130,000 $130,000
Cast Iron Replacement Phase 1 This is Phase 1 of a 6 phase replacement plan to remove all cast
iron gas main from our syatem. This is also include the removal
of seperatly protected steel pipe that is in need of removal as
well.
$1,968,320 $531,680
Additional Rectifier This will provide an additional rectifier to aid in Cathodic
Protection for our steel system.
$75,000
Total: $3,220,000
2025 System Upgrades
Phase 2 of Cast Iron Replacment This will continue the progress of removing the Cast Iron from
$3,224,000 $806,000
Remote pressure monitoring system for
the gas regulator stations.
This will allow us to read gas pressures throughout our system in
real time. This will aid in ensuring we deliver the needed and
correct pressures to our customers.
$376,000 $75,200
Total: $4,481,200
2026 System Upgrades
Phase 3 or Cast Iron Replacement $1,696,000 $424,000
Cathodic Protection Complete Survey Complete system survey to ensure the Cathodic protection
system is compliant.
$350,000
Total: 2,470,000
2027 System Upgrades
Phase 4 of Cast Iron Replacement $2,072,000 $518,000
Total: $2,590,000
2028 System Upgrades
Phase 5 of the Cast Iron Replacement plan.$2,784,000 $696,000
Develop a North Operations Division in Spanish Fort, this will
aid in response time and provide support for future growth.$850,000 $250,000
Total: $4,480,000
Fairhope Utilities Gas Department 5-Year Plan
Page 88 of 128
Projected Projected
FY 2024 FY 2025 FY 2026
Budget Budget Budget
Total Revenue 25,011,660 23,144,877 23,375,375
Total Operating Expense 19,689,935 20,229,147 20,513,857
Revenue Minus Operating Expenses 5,321,725 2,915,730 2,861,518
Other Uses
Reserve for Capital Equipment/Improvements 1,037,437 500,000 500,000
Reserve for System Upgrades 5,986,430 1,398,000 2,160,000
Warrant & Lease Payments 43,782 41,108 41,586
Reserve requirements per ordinance 960,000 960,000 960,000
General Fund Transfer 499,803 509,799 519,995
Total Other Uses 8,527,452 3,408,907 4,181,581
Excess/(Deficit) for the Year (3,205,727) (493,177) (1,320,063)
Add back Depreciation Expense 850,000 858,500 867,085
Net Excess/(Deficit)(2,355,727) 365,323 (452,978)
CASH 8/31/2022
Cash-Operating 1,770,717
Cash-Reserve 4,830,609
6,601,327
Targeted Reserve Fund 20% of Annual Revenue 4,582,332 4,628,975 4,675,075
City of Fairhope Electric Department
Page 89 of 128
ELECTRIC DEPARTMENT FUND 9/30/2023
Object Description FY 2020 Annual FY 2021 Annual FY 2022 Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
REVENUES
40835 Federal Grants 17,194 713 1,256 - - -
40840 Fema-Grant Revenues 719,940 121,318 146,753 - - -
40900 Transfers In Captl Purchases 113,694 - - - - -
40902 Transfers In Captl Purchases Gas - 8,666 147,381 - 53,282 -
40904 Transfers In Captl Purchases W/S - 29,713 147,381 - 53,282 -
41705 Sale of Fixed Assets 3,102 3,575 302 62,275 - -
42510 Sale of Electric Energy 20,089,648 19,852,581 19,845,437 18,402,291 22,500,000 22,500,000
42511 Charge Point Income - - 926 2,285 - 2,200
42520 Revenue Late Charges 115,455 161,142 108,581 107,643 135,000 110,000
42530 Pole Rental-Telephone Co 26,960 34,480 33,792 59,312 29,656 29,656
42540 Pole Rental-Cable T.V. 40,980 40,980 45,078 49,176 45,078 45,078
42550 Pole Rent-Riviera - 426 426 1,438 426 1,438
42560 Temp Service Charges 1,550 850 4,650 7,675 1,500 4,500
45620 Rate Stabilization Funds - 1,636,546 92,610 - 2,100,000 2,250,000
45625 Grants-Smart Grid Initiative 1,314,759 - - - --
45635 Grant income-ALDOT - - - - - -
49010 Interest Earned 127,938 98,559 116,276 249,522 90,000 200,000
49030 Insurance Claim - 66,001 - - - -
49035 Rebate Income 5,637 5,986 6,914 6,492 5,000 6,000
49040 Miscellaneous Revenue 45,349 100,527 76,056 124,328 30,000 80,000
49055 AMEA Income-Training - 10,000 26,992 - 25,000 25,000
49060 Connection Fees 40,841 43,315 42,965 212,759 50,000 50,000
49065 Aid to Construction - - - - - 50,000
49080 Community Dev Revenue 49 87 857 - - -
49080 Community Dev Revenue 49 87 857 - - -
49892 Transfers In-Gas Fund 1,000,000 - - - - -
49995 UB Clearing (0) - - - - -
49998 Budget rollover - -- - 3,161,945 4,087,496
49999 Inventory revenue - -- (0) - -
TOTAL REVENUES 23,663,147 22,215,550 20,845,489 19,285,197 28,280,169 29,441,368
EXPENSES
50020 Purchased Power-Elect 11,330,913 12,488,709 13,394,653 11,301,819 13,500,000 13,820,000
50025 Collection Costs/Revenue Dept 37,000 35,000 149,640 120,522 160,696 161,071
50026 Administrative Costs 852,000 872,000 837,000 683,270 911,026 972,350
50040 Salaries-Oper&Maint 1,205,865 1,317,982 1,364,474 1,406,329 1,780,126 1,780,126
50045 Overtime 152,741 105,669 150,329 146,966 115,000 160,000
50190 Employee Payroll Taxes 103,584 103,313 111,356 116,280 154,512 142,500
50200 Employee Retirement Exp 107,865 174,982 84,465 127,407 164,973 156,500
50210 Insurance, Employees Group 283,412 293,242 281,284 253,054 348,038 300,000
50215 Required Contrib-OPEB 230,448 21,655 (387,436) 23,849 28,037 33,858
50220 Casualty/Workers Comp Ins 170,550 - - - - -
50221 Workers Comp Insurance - 53,066 65,458 65,693 70,694 57,845
50222 Casualty/Property Insurance - 135,503 154,372 174,293 162,091 170,000
50230 Training/School/Travel 25,279 33,620 68,342 97,019 100,000 101,100
50250 Trustee Fees 858 - 99 99 500 500
50270 Audit & Accounting 23,297 12,476 16,383 13,756 17,000 13,000
50280 Legal Fees - 856 - - - -
50290 Professional Services 45,112 48,583 129,111 32,647 118,000 140,000
50300 Computer Expense 90,092 44,543 18,756 18,752 45,562 39,850
50320 Office Supplies 873 478 1,250 957 1,600 1,200
50325 Printers/Copiers/OE and supp 5,067 5,917 5,120 3,635 11,236 2,940
50530 Bond Issue Expense 857 - - - - -
50330 Postage 39,473 39,572 54,032 48,104 50,000 50,000
50340 Operating Supplies 74,828 160,997 121,747 97,974 256,517 100,000
50360 Maintenance-Buildings 15,915 26,701 23,646 30,493 95,000 25,312
50365 Maintenance-Plant 80,179 189,970 177,479 169,174 250,000 1,012,000
50380 Communications 38,241 33,207 26,163 24,228 20,692 21,024
50390 Dues-Memberships-Subscrip 4,909 5,367 10,555 10,125 15,000 15,000
50395 Employment Screening - 1,060 1,956 1,149 1,500 1,500
50400 Miscellaneous - 378 - - - -
50410 Cash Over or Short (165) 210 830 (519) - -
50420 Bad Debts 67,894 42,693 28,605 28,846 150,000 100,000
50430 Gasoline & Oil 98,800 37,099 50,923 44,472 60,000 51,000
Page 90 of 128
ELECTRIC DEPARTMENT FUND 9/30/2023
Object Description FY 2020 Annual FY 2021 Annual FY 2022 Annual
FY2023
August YTD
FY2023 Annual
Budget
FY2024 Annual
Budget
50435 Small Equipment - - - 10,216 12,000 97,110
50440 Maintenance-Vehicles&Equip 66,098 47,391 119,465 56,169 106,000 108,500
50460 Uniforms 1,480 531 1,135 1,439 1,500 1,500
50462 Safety Wear and PPE 13,110 20,408 27,127 18,750 63,200 73,360
50490 Community Dev Projects - - (306) - - -
50470 Purchases Vehicles & Equipment - - - 502,231 532,590 562,000
50473 Warehouse Improvement Purchase - - (0) 117,411 199,847 -
50475 Capital Improvements - - - 152,120 205,000 85,700
50501 Depreciation Adjustment - - - - - -
50545 Hurricane Assistance - - - - - -
50474 Warehouse Building Purchases - - - 38 - -
50495 Amortization Expense 8,040 8,040 - - - -
50500 Depreciation 851,630 979,888 994,022 911,187 850,000 1,000,000
50510 Interest Expense 11,681 32 3,024 1,448 3,200 2,145
50560 Credit Card Processing Fees 60,726 65,754 103,950 120,216 80,000 100,000
50580 Bank Fees 12,895 13,064 13,156 7,312 15,000 15,000
50900 Transfers Out Captl Purchases 58,367 15,464 - - - -
50920 Transfers to General Fund - - 537,655 374,852 499,803 507,077
50925 Transfers for Comm Dev 254,000 604,085 - - - -
51025 Colony Rent 338 338 818 790 800 800
51030 Publications Newspapers 1,118 885 - - 1,000 1,000
52510 Utilities for City Use 229,612 65,271 66,231 40,316 76,000 70,000
56015 Hurricane Sally 762,268 232,814 - - - -
56025 Hurricane Zeta - 10,390 - - - -
50340 General Supplies 6,918 - - - - -
59100 SCADA Capital Purch Budget - - - 75,349 100,000 100,000
59110 AMI Capital - - - - 2,250,000 2,250,000
59500 Capital Sys Improve Budget - - - 984,307 3,736,430 4,078,500
59998 Reserve Requirements per Ordin - - - - 960,000 960,000
TOTAL EXPENSES 17,424,168 18,349,202 18,806,868 18,414,545 28,280,169 29,441,368
EXCESS REVENUE OVER EXPENSE 6,238,978 3,866,349 2,038,622 870,652 - -
Page 91 of 128
Actual Actual Actual Actual Budget Budget Estimated Projected Projected Projected Projected Projected
Category FY 2020 FY 2021 FY 2022 YTD 8/31/2023 FY 2023 FY 2024 Growth Rate FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Sales and Services 20,089,648 19,852,581 19,845,437 18,402,291 22,500,000 22,500,000 1.0%22,725,000 22,952,250 23,181,773 23,413,590 23,647,726Other charges, sales and receipts 279,924 467,368 347,539 633,383 321,660 403,872 1.0%407,911 411,990 416,110 420,271 424,474Interest income 127,938 98,559 116,276 249,522 90,000 200,000 95,000 95,000 95,000 95,000 95,000Grants2,051,893 122,031 148,008 0 0 0Rate Stablization Funds 0 1,636,546 92,610 0 2,100,000 2,250,000 Total Revenue 22,549,403$ 22,177,085$ 20,549,871$ 19,285,197$ 25,011,660$ 25,353,872$ N/A 23,227,911 23,459,240 23,692,882 23,928,861 24,167,200
Operations Expenses
Compensation & Benefits 2,083,915 2,069,909 1,669,929 2,139,577 2,661,380 2,630,829 4.0%2,736,062 2,845,505 2,959,325 3,077,698 3,200,806Energy Purchases 11,330,913 12,488,709 13,394,653 11,301,819 13,500,000 13,820,000 2.0%14,096,400 14,378,328 14,665,895 14,959,212 15,258,397Supplies, Repairs & Maintenace 244,811 425,538 443,587 364,983 721,117 1,344,122 2.0%1,371,004 1,398,425 1,426,393 1,454,921 1,484,019Services Provided by Others 73,477 67,830 150,614 50,039 146,236 155,940 1.0%157,499 159,074 160,665 162,272 163,895Utilties & Communication 267,852 98,478 92,394 64,544 96,692 91,024 1.0%91,934 92,854 93,782 94,720 95,667Travel/Training 25,279 33,620 68,342 97,019 100,000 101,100 1.0%102,111 103,132 104,163 105,205 106,257Other Operating Expenditures 494,184 364,333 437,709 444,981 496,153 519,510 1.0%524,705 529,952 535,252 540,604 546,010Interest expense 11,681 32 3,024 1,448 3,200 2,145 Per Sch 1,608 1,065 715 560 403Depreciation Expenses 851,630 979,888 994,022 911,187 850,000 1,000,000 1.0%1,010,000 1,020,100 1,030,301 1,040,604 1,051,010Bad Debt/Amortization 75,933 50,733 28,605 28,846 150,000 100,000 1.0%103,000 104,030 105,070 106,121 107,182 Total Oper. Expenses 15,459,676$ 16,579,071$ 17,282,879$ 15,404,444$ 18,724,777$ 19,764,670$ N/A 20,194,325 20,528,435 20,976,491 21,435,796 21,906,464
Revenue Minus Op Exp 7,089,727$ 5,598,014$ 3,266,992$ 3,880,753$ 6,286,883$ 5,589,202$ N/A 3,033,586 2,930,805 2,716,391 2,493,065 2,260,736
Other Sources/UsesOther SourcesBorrowed Funds Variable 0 0 0 0 0Other Sources Total Other Sources -$ -$ -$ -$ -$ -$ N/A 0 0 0 0 0
Other UsesAdministrative Cost Paid To Gen Fund 852,000 872,000 837,000 683,270 911,026 972,350 2.0%991,797 1,011,633 1,031,866 1,052,503 1,073,553Collection cost/Revenue Dept 37,000 35,000 149,640 120,522 160,696 161,071 2.0%164,292 167,578 170,930 174,348 177,835Transfer to General Fund 254,000 604,085 537,655 374,852 499,803 507,077 2.0%517,219 527,563 538,114 548,876 559,854Transfers In/Out Capital Purchases (55,328)(22,914)(294,762)0 (106,564)0 0 0 0 0 0Warrant & Lease Payments 0 0 0 0 0 41,586 Per Schedule 42,184 42,662 12,070 12,189 12,309Reserve for Capital Equipment/Improvements 0 0 0 0 1,037,437 747,700 Variable 500,000 500,000 500,000 500,000 500,000Reserve for System Upgrades 0 0 0 984,307 5,986,430 6,328,500 Variable 1,748,000 2,510,000 2,030,000 2,090,000 1,000,000
Reserve requirements per ordinance 960,000 Variable 960,000 960,000 960,000 960,000 960,000Transfer to Electric 0 0 0 0 0 0 N/A 0 0 0 0 0
Total Other Uses 1,087,672$ 1,488,171$ 1,229,533$ 2,162,951$ 8,488,828$ 9,718,284$ 0.0%4,923,492 5,719,436 5,242,979 5,337,917 4,283,551
Net Other Sources/Uses (1,087,672)(1,488,171)(1,229,533)(2,162,951)(8,488,828)(9,718,284)N/A (4,923,492)(5,719,436)(5,242,979)(5,337,917)(4,283,551)
Excess/(Deficit) for Year 6,002,055$ 4,109,844$ 2,037,459$ 1,717,802$ (2,201,945)$ (4,129,082)$ N/A (1,889,906)(2,788,631)(2,526,588)(2,844,852)(2,022,815)
Add back Depreciation Exp 851,630$ 979,888$ 994,022$ 911,187$ 850,000$ 1,000,000$ 1,010,000$ 1,020,100$ 1,030,301$ 1,040,604$ 1,051,010$ Net Excess/(Deficit) $ 6,853,685 5,089,732$ 3,031,481$ 2,628,989$ (1,351,945)$ (3,129,082)$ (879,906)(1,768,531)(1,496,287)(1,804,248)(971,805)
Cash Balances As of 9/30/20 As of 9/30/21 As of 9/30/22 As of 8/31/2023 Note: Use fund balance cash $4,049,496
Cash - Operating 3,213,271$ 1,484,907$ 1,037,771$ 1,167,820$ Cash - Pooled Depository 1,384,970$ 341,323$ 142,589$ 33,044$ Cash - Electric Reserves 2,852,459$ 3,882,586$ 5,030,463$ 4,447,396$ Cash - Super Fund Savings -$ -$ -$ -$
Cash - Reserve Fund Vision -$ -$ -$ -$
Cash - Utility Reserve Fund -$ -$ -$ -$ Cash - Second Utility Reserve -$ -$ -$ -$ Cash - Emergency Relief Checking 23,653$ 23,765$ 18,067$ 17,982$ Restricted*Restricted*Cash - Customer Deposit Reserve 1,124,266$ 1,129,373$ 939,202$ 939,202$ Restricted*Restricted*
Total Cash 8,598,618$ 6,861,954$ 7,168,092$ 6,605,444$
Targeted Reserved Fund Balance $ 4,186,521 $ 4,073,914 $ 4,063,990 $ 4,063,990 $ 3,807,135 $ 4,564,332 4,564,332 4,626,582 4,672,848 4,719,576 4,766,772 Notes:
10/02/2023
City of Fairhope Electric Department
Recommended Targeted Reserve Fund 20% of annual revenue
Page 92 of 128
Fiscal Year Project/Personnel Description Estimated Cost Estimated engineering &
contingency (20%)
2024 Transmission System Upgrades
Install a new #397 ACSR Line along Morphy, from Ingleside to
Greeno, north up Greeno to Dyer. Total length will be
approximately 1.4 miles. Cost includes installation of 3 new
GOS's in the 44 KV
system $1,750,00 $350,000
Upgrade Existing 44 KV poles along Dyer Road
from Greeno to Bishop $200,000 $40,000
Underground distribution Underground on Magnolia from Church Street to Bancroft $850,000
Lighting
Underground distribution
Led and Pole change out 4 lane lights Greeno Road
Underground from Church St. down Magnola.
$300,000
$650,000
Total: $4,140,000
2025 Distribution System Upgrades
Upgrade Existing #2/0 and #4/0 ACSR conductors along Summit
Street and White Avenue, south from Morphy, and over to
Liberty Street, approximately
0.4 miles, to #397 ACSR $280,000 $56,000
Upgrade existing #1/0 ACSR conductors along South Mobile
Street, from White Avenue down to Pier Avenue, approximately
0.5 miles, to #4/0
ACSR $325,000 $65,000
Install new 12 KV GOS's at 8 locations $160,000 $32,000
$80,000
Traffic Signals
Total: $1,748,000
2026 Distribution System Upgrades
Upgrade approximately 3.5 miles of existing oldcopper
conductors to #1/0 ACSR (21 locaitons)$1,800,000 $360,000
Fairhope Utilities Electric Department 5-Year Plan
Install new 12 KV reclosers at 8 locations Install new traffic
lights at Section/Bancroft
$400,000
$350,000
Page 93 of 128
Fiscal Year Project/Personnel Description Estimated Cost Estimated engineering &
contingency (20%)
Fairhope Utilities Electric Department 5-Year Plan
Traffic Signals Install new traffic lights and controls Bancroft/Fairhope $350,000 Total: $2,510,000
2027 Distribution System Upgrades
Upgrade existing #4/0 ACSR conductors along Nichols from
Ingleside to Greeno, approximately
0.4 miles, to #397 ACSR $280,000 $56,000
Upgrade approximately 1.6 miles of existing copper conductors
to #397 ACSR (2 locations)
$1,120,000 $224,000
Traffic Signals Install new traffic lights and controls Gayer/Section $350,000 Total: $2,030,000
2028 Distribution System Upgrades
Upgrade existing #4/0 ACSR conductors along
Bancroft from Equality Avenue up to Bayou Street,
approximately 0.4 miles, to #397 ACSR $280,000 $56,000
Upgrade approximately 1.8 miles of existing copper conductors
to #4/0 ACSR (3 locations)$1,170,000 $234,000
Traffic Signals Install new traffic lights and controls Section/Volanta $350,000 Total: $2,090,000
Page 94 of 128
Projected Projected
FY 2024 FY 2025 FY 2026
Budget Budget Budget
Total Revenue 16,655,800 15,283,508 15,509,923
Total Operating Expense 11,862,631 12,039,057 12,253,505
Revenue Minus Operating Expenses 4,793,169 3,244,451 3,256,418
Other Sources
Borrowed Funds (line of credit)15,000,000 - -
Other Uses
Reserve for Capital Equipment/Improvements 990,324 1,000,000 1,000,000
Reserve for System Upgrades 23,646,780 19,165,000 8,280,000
Warrant & Lease Payments 1,637,784 1,656,828 1,680,633
Reserve requirements per ordinance 875,000 875,000 875,000
General Fund Transfer 290,324 296,130 302,053
Total Other Uses 27,440,212 22,992,958 12,137,686
Excess/(Deficit) for the Year (7,647,043) (19,748,508) (8,881,268)
Add back Depreciation Expense 1,535,000 1,631,050 1,664,128
Net Excess/(Deficit)(6,112,043) (18,117,458) (7,217,140)
CASH 8/31/2022
Cash-Operating 4,904,944
Cash-Water Reserve 950,764
Cash-Reserve Water-Tap/SDC 3,449,156
Cash-Reserve Sewer-Tap 1,657,700
10,962,564
Targeted Reserve Fund 20% of Annual Revenue 2,996,160 3,056,702 3,101,985
City of Fairhope Water & Wastewater Department
Page 95 of 128
Actual Actual Actual Actual Budget Budget Estimated Projected Projected Projected Projected ProjectedCategoryFY 2020 FY 2021 FY 2022 YTD 8/31/2023 FY 2023 FY 2024 Growth Rate FY 2025 FY 2026 FY 2027 FY 2028 FY 2029Sales and Services 12,127,989 12,703,925 14,142,409 14,936,946 13,700,000 15,600,000 1.0%15,839,000 16,082,050 16,329,224 16,580,596 16,836,244Other charges, sales and receipts 1,585,924 2,029,808 1,618,217 1,612,169 1,170,800 2,197,200 1.0%2,219,172 2,241,364 2,263,777 2,286,415 2,309,279Interest income 209,460 116,664 145,120 390,574 110,000 150,000 190,000 190,000 190,000 190,000 190,000Grants248,093 (32,335)18,911 0 1,675,000 2,400,000Budget Rollover 0 0 0 0 6,009,259 1,863,082
Total Revenue 14,171,467$ 14,818,062$ 15,924,657$ 16,939,689$ 16,655,800$ 20,347,200$ N/A 18,248,172 18,513,414 18,783,001 19,057,011 19,335,523
Operations ExpensesCompensation & Benefits 2,555,837 2,898,910 2,854,127 2,800,755 3,585,929 3,603,098 3.0%3,729,457 3,860,337 3,995,904 4,136,327 4,281,786Energy Purchases 591,229 592,438 524,405 548,353 585,000 570,000 2.0%581,400 597,618 614,298 616,845 619,443Supplies, Repairs & Maintenace 1,099,296 1,577,503 1,634,441 1,609,177 2,130,900 2,176,932 2.0%2,220,471 2,275,191 2,331,316 2,388,881 2,447,926Services Provided by Others 709,609 797,465 689,823 591,287 1,026,650 1,282,040 1.0%1,294,860 1,326,025 1,358,048 1,390,955 1,424,770Utilties & Communication 298,945 300,048 315,570 301,296 271,720 367,792 1.0%371,470 378,606 385,916 393,405 401,078Travel/Training 21,047 21,540 28,077 29,084 48,200 45,100 1.0%45,551 46,478 47,428 48,403 49,402Other Operating Expenditures 566,377 545,708 653,762 624,386 764,180 823,724 1.0%831,961 848,894 866,255 884,056 902,308
Interest expense 380,662 203,904 120,460 105,509 106,525 85,439 Per Sch 64,079 42,445 28,490 22,304 18,244Depreciation Expenses 1,481,001 1,611,230 1,821,360 1,767,610 1,535,000 1,900,000 1.0%1,919,000 1,958,390 1,998,780 2,040,198 2,082,673Bad Debt/Amortization 56,367 (50,949)32,237 41,875 80,000 65,000 0.0%65,500 66,005 66,515 67,030 67,551 Total Oper. Expenses 7,760,369$ 8,497,797$ 8,674,261$ 8,419,331$ 10,134,103$ 10,919,125$ N/A 11,123,749 11,333,985 11,626,435 11,921,374 12,227,630
Revenue Minus Op Exp 6,411,098$ 6,320,265$ 7,250,396$ 8,520,358$ 6,521,697$ 9,428,075$ N/A 7,124,423 7,179,428 7,156,566 7,135,638 7,107,894
Other Sources/UsesOther SourcesBorrowed Funds -$ -$ -$ -$ 15,000,000$ 24,500,000$ Variable 0 0 0 0 0Other Sources Total Other Sources -$ -$ -$ 15,000,000$ 24,500,000$ N/A 0 0 0 0 0
Other UsesAdministrative Cost Paid To Gen Fund 851,000 871,000 837,000 683,270 911,026 972,349 2.0%991,796 1,011,632 1,031,865 1,052,502 1,073,552Collection cost/Revenue Dept 160,000 157,000 692,595 573,165 764,220 791,304 2.0%807,130 823,273 839,738 856,533 873,664Transfer to General Fund 267,000 608,581 551,190 217,743 290,324 290,324 2.0%296,130 302,053 308,094 314,256 320,541Transfers In/Out Capital Purchases 115,214 45,177 147,381 0 53,282 0 0 0 0 0 0Warrant & Lease Payments 0 0 0 0 527,354 1,656,828 Per Schedule 1,680,633 1,699,677 480,861 485,622 490,383Reserve for Capital Equipment/Improvements 0 0 0 1,045,707 990,324 1,333,000 Variable 900,000 900,000 900,000 900,000 900,000Reserve for System Upgrades 0 0 0 9,504,193 23,646,780 31,679,180 18,000,000 6,000,000 3,000,000 5,600,000 3,000,000Reserve requirements per ordinance 0 0 0 0 500,000 875,000 875,000 875,000 875,000 875,000 875,000Total Other Uses 1,393,214$ 1,681,758$ 2,228,166$ 12,024,077$ 27,183,310$ 37,597,985$ 0.0%23,550,690 11,611,635 7,435,558 10,083,912 7,533,140
Net Other Sources/Uses (1,393,214)(1,681,758)(2,228,166)(12,024,077)(12,183,310)(13,097,985)N/A (23,550,690)(11,611,635)(7,435,558)(10,083,912)(7,533,140)
Excess/(Deficit) for Year 5,017,884$ 4,638,507$ 5,022,230$ (3,503,719)$ (5,661,613)$ (3,669,910)$ N/A (16,426,267)(4,432,206)(278,992)(2,948,275)(425,246)
Add back Depreciation Exp 1,481,001$ 1,611,230$ 1,821,360$ 1,767,610$ 1,535,000$ 1,900,000$ 1,984,500$ 2,024,395$ 2,065,295$ 2,107,228$ 2,150,223$
Net Excess/(Deficit)6,498,885$ 6,249,737$ 6,843,590$ (1,736,109)$ (4,126,613)$ (1,769,910)$ (14,441,767)(2,407,811)1,786,303 (841,047)1,724,978
Cash Balances As of 9/30/20 As of 9/30/2021 As of 9/30/2022 As of 8/31/2023Cash - Operating 5,363,615$ 6,251,995$ 3,751,266$ 505,952$
Cash - Pooled Depository 334,665$ 183,028$ 48,130$ 64,718$
Cash - Water Reserve 733,755$ 840,182$ 1,024,533$ 1,274,632$ Restricted*Cash - SDC Water Reserve -$ -$ 330,600$ 663,705$ Restricted*Cash - SDC Wastewater Reserve -$ -$ 332,000$ 466,250$ Restricted*Cash - Superfund-Wtr Tap Res 2,471,808$ 2,930,981$ 3,211,756$ 2,057,156$ Restricted*
Cash - Savings-Sewer Tap Fee 1,048,404$ 1,286,934$ 1,400,200$ 221,450$ Restricted*Cash - WS Customer Deposit Res 433,027$ 451,917$ 388,747$ 388,747$ Restricted*
Total Cash 10,385,275$ 11,945,038$ 10,487,232$ 5,642,610$
Targeted Reserved Fund Balance $ 2,742,783 $ 2,742,783 $ 2,946,747 $ 3,309,823 $ 3,559,440 $ 3,611,634 $ 3,664,683 $ 3,718,600 $ 3,773,402 $ 3,829,105
Notes:
10/02/2023
City of Fairhope Water & Wastewater Department
Recommended Targeted Reserve Fund 20% of annual revenue
Page 96 of 128
WATER DEPARTMENT 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024
Annual
Budget
REVENUES
40840 Fema-Grant Revenues 16,317 (1,549) 1,266 - - -
40900 Transfers In Captl Purchases - - - - - -
41705 Sale of Fixed Assets 32,064 46 2,119 638 - -
42520 Revenue Late Charges 38,435 53,640 36,156 35,833 40,000 40,000
43010 Water Sales 7,290,522 7,185,445 7,469,514 8,084,233 7,400,000 8,300,000
43030 Tel Companies Antenna Rent 182,552 171,870 208,438 259,787 200,000 250,000
45635 Grant income-ALDOT 4,328 1,252 - - - -
49010 Interest Earned 200,166 84,363 102,659 278,324 90,000 100,000
49035 Rebate Income 4,877 3,891 4,494 4,220 4,000 4,200
49040 Miscellaneous Revenue 27,924 14,608 76,499 57,395 50,000 50,000
49045 Loan Proceeds - - - - 7,500,000 15,000,000
49060 Connection Fees 831,639 1,034,752 773,460 917,374 500,000 500,000
49065 Aid to Construction - - - - - 100,000
49080 Community Dev Revenue 48 84 832 - - -
49998 Budget Rollover - - - - 5,652,896 1,611,058
49999 Inventory revenue - - - - - -
TOTAL REVENUES 8,628,873 8,548,404 8,675,437 9,637,803 21,436,896 25,955,258
EXPENSES
50020 Purchased Power-Elect 121,069 124,502 89,250 111,566 120,000 120,000
50025 Collection Costs/Revenue Dept 101,000 98,000 431,066 363,685 484,913 500,652
50026 Administrative Costs 553,000 566,000 544,050 444,125 592,167 632,027
50040 Salaries-Oper&Maint 785,305 889,381 888,152 911,416 1,184,099 1,184,099
50045 Overtime 99,288 120,251 173,425 168,788 120,000 170,000
50190 Employee Payroll Taxes 67,471 73,467 81,739 79,476 102,860 115,460
50200 Employee Retirement Exp 69,520 116,892 54,269 87,521 106,139 115,321
50210 Employee Medical Insurance 217,486 205,217 196,777 164,493 252,413 200,000
50215 Required Contrib-OPEB 46,367 117,260 28,439 14,837 28,037 13,418
50220 Casualty/Workers Comp Ins 124,045 0 - - - -
50221 Workers Comp Insurance - 23,646 27,818 31,109 30,043 28,294
50222 Casualty/Property Insurance - 96,720 116,854 133,722 122,568 110,000
50230 Training/School/Travel 14,482 11,727 14,301 11,262 25,530 21,765
50250 Trustee Fees 6,201 - 3,928 1,375 6,000 1,500
50270 Audit & Accounting 11,223 10,093 9,830 17,883 10,000 20,000
50280 Legal Fees - - - - 3,000 3,000
50290 Professional Services 33,015 30,290 25,134 46,844 197,700 357,240
50300 Computer Expense 61,125 26,481 9,166 13,975 21,301 20,275
50320 Office Supplies 1,825 766 4,619 2,739 8,000 5,000
50325 Printers/Copiers/OE and supp 3,282 3,684 3,153 2,208 9,200 11,440
50330 Postage 25,260 25,579 35,063 31,036 30,000 35,000
50340 Operating Supplies 46,171 64,371 58,065 18,614 15,000 15,000
50360 Maintenance-Buildings 8,951 58,314 48,152 22,201 50,000 52,724
50364 Maintenance-Fountains - 69 3,427 2,215 12,000 12,000
50365 Maintenance-Plant 312,469 360,797 206,229 108,030 175,000 175,000
50366 Maintenance-Distribution Sys - 38,278 176,989 286,065 300,000 360,000
50380 Communications 23,674 23,507 19,573 17,002 17,610 17,416
50390 Dues-Memberships-Subscrip 4,381 4,576 6,730 10,870 10,000 10,000
50395 Employment Screening - 1,286 1,086 1,027 1,500 1,500
50420 Bad Debts 40,094 32,184 23,934 27,219 70,000 50,000
50430 Gasoline & Oil 29,205 37,885 65,948 57,641 60,000 70,000
50435 Small Equipment - - 39,344 40,772 40,000 70,000
50440 Maintenance-Vehicles&Equip 43,063 94,615 79,703 32,505 51,300 51,300
50460 Uniforms 6,277 2,659 6,233 3,873 15,000 15,000
50462 Safety Wear and PPE 4,578 8,606 4,220 7,236 13,800 16,300
50470 Purchases Vehicles & Equipment - - - 194,053 260,540 171,000
50473 Warehouse Improvement Purchase - - 145,019 557 70,000 -
50490 Community Dev Projects - - (199) - - -
50495 Amortization Expense 7,041 7,041 7,041 - - -
50500 Depreciation 876,979 933,967 926,554 795,424 700,000 900,000
Page 97 of 128
WATER DEPARTMENT 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023 August
YTD
FY2023 Annual
Budget
FY2024
Annual
Budget
50501 Depreciation Adjustment - - - - - -
50510 Interest Expense 133,232 58,010 42,161 36,928 37,284 29,903
50520 Rental-other 7,892 2,277 17,630 3,372 30,000 30,000
50530 Bond Issue Expense 34,160 - - - - -
50560 Credit Card Processing Fees 39,471 40,648 58,047 74,315 40,000 65,000
50580 Bank Fees 8,376 8,676 8,770 4,480 10,000 6,000
50900 Transfers Out Captl Purchases 74,889 - - - - -
50904 Transfers Out Captl Purchases W/S - 26,466 95,798 - 37,269 -
50920 Transfers to General Fund - -551,190 217,743 290,324 290,324
50925 Transfers for Comm Dev 267,000 608,581 - - - -
51025 Colony Rent 270 287 281 280 300 300
51030 Publications Newspapers - - - - 5,000 5,000
52510 Utilities for City Use 151,914 147,530 181,757 180,513 150,000 181,000
53010 Chemicals & Testing 146,356 170,806 47,990 47,160 75,000 75,000
53011 Chemicals - Water Treament - - 279,155 334,662 300,000 350,000
59100 SCADA Capital Purch Budget - - - 10,702 15,000 40,000
59500 System Improve-Distribution Sys - - (0) 2,700,867 9,800,000 7,281,000
59501 System Impr-Water Plan/Wells - - (9) 3,835,369 4,851,000 11,300,000
59998 Reserve Requirements per Ordin - - - - 500,000 500,000
TOTAL EXPENSES 4,607,404 5,271,392 5,837,850 11,709,755 21,456,896 25,955,258
EXCESS REVENUE OVER EXPENSES 4,021,468 3,277,012 2,837,588 (2,071,952) (20,000) -
Page 98 of 128
Actual Actual Actual Actual Budget Budget Estimated Projected Projected Projected Projected ProjectedCategoryFY 2020 FY 2021 FY 2022 YTD 8/31/2023 FY 2023 FY 2024 Growth Rate FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Sales and Services 7,290,522 7,180,389 7,476,513 8,084,233 7,400,000 8,300,000 2.0%8,466,000 8,635,320 8,808,026 8,984,187 9,163,871Other charges, sales and receipts 1,117,539 1,278,893 1,180,921 1,275,247 794,000 844,200 1.0%852,642 861,168 869,780 878,478 887,263
Interest income 199,554 84,363 102,659 278,324 90,000 100,000 95,000 95,000 95,000 95,000 95,000Grants23,526 4,926 2,728 0 0 0Budget Rollover 0 0 0 0 5,652,896 1,611,058
Total Revenue 8,631,142$ 8,548,570$ 8,762,822$ 9,637,803$ 13,936,896$ 9,244,200$ N/A 9,413,642 9,591,488 9,772,807 9,957,665 10,146,133
Operations ExpensesCompensation & Benefits 1,233,858 1,403,256 1,483,884 1,457,640 1,823,591 1,826,592 4.0%1,899,656 1,975,642 2,054,668 2,136,854 2,222,328Energy Purchases 121,069 124,502 89,250 111,566 120,000 120,000 2.0%122,400 124,848 127,345 129,892 132,490Supplies, Repairs & Maintenace 558,834 788,790 957,213 894,962 1,026,300 1,166,024 2.0%1,189,344 1,213,131 1,237,394 1,262,142 1,287,385Services Provided by Others 44,237 40,382 34,964 64,727 210,700 380,240 1.0%384,042 387,883 391,762 395,679 399,636Utilties & Communication 175,587 171,037 201,330 197,515 167,610 198,416 1.0%200,400 202,404 204,428 206,472 208,537Travel/Training 14,482 11,727 14,301 11,262 25,530 21,765 1.0%21,983 22,202 22,425 22,649 22,875Other Operating Expenditures 321,832 259,365 337,110 345,410 374,669 397,315 1.0%401,288 405,301 409,354 413,448 417,582Interest expense 133,232 81,894 42,161 36,928 37,284 29,903 Per Sch 22,428 14,856 9,971 7,807 7,807
Depreciation Expenses 666,450 723,838 819,612 795,424 700,000 900,000 1.0%909,000 918,090 927,271 936,544 945,909Bad Debt/Amortization 40,094 (68,029)17,569 27,219 70,000 50,000 1.0%50,500 51,005 51,515 52,030 52,551 Total Oper. Expenses 3,309,676$ 3,536,763$ 3,997,393$ 3,942,653$ 4,555,683$ 5,090,255$ N/A 5,201,041 5,264,358 5,384,617 5,511,486 5,644,549
Revenue Minus Op Exp 5,321,466$ 5,011,807$ 4,765,428$ 5,695,150$ 9,381,213$ 4,153,945$ N/A 4,212,601 4,327,131 4,388,189 4,446,179 4,501,584
Other Sources/Uses
Borrowed Funds 0 0 0 0 7,500,000 15,000,000 Variable 0 0 0 0 0Other Sources
Total Other Sources -$ -$ -$ -$ 7,500,000$ 15,000,000$ N/A 0 0 0 0 0
Other Uses
Administrative Cost Paid To Gen Fund 553,000 566,000 544,050 444,125 592,167 632,027 2.0%644,668 657,561 670,712 684,126 697,809Collection cost/Revenue Dept 101,000 98,000 431,066 363,685 484,913 500,652 2.0%510,665 520,878 531,296 541,922 552,760Transfer to General Fund 267,000 608,581 551,190 217,743 290,324 290,324 2.0%296,130 302,053 308,094 314,256 320,541
Transfers In/Out Capital Purchases 74,889 26,466 95,798 0 37,269 0 0 0 0 0 0Warrant & Lease Payments 0 0 0 0 0 579,890 Per Schedule 588,222 594,887 168,301 169,968 171,634Reserve for Capital Equipment/Improvements 0 0 0 205,312 345,540 361,000 Variable 400,000 400,000 400,000 400,000 400,000
Reserve for System Upgrades 0 0 0 6,536,237 14,651,000 18,581,000 Variable 10,000,000 5,000,000 3,300,000 4,000,000 2,000,000Reserve requirements per ordinance 0 500,000 500,000 500,000 500,000 500,000 500,000 500,000Total Other Uses 995,889$ 1,299,047$ 1,622,104$ 7,767,102$ 16,901,213$ 21,444,893$ 0.0%12,939,685 7,975,379 5,878,404 6,610,272 4,642,744
Net Other Sources/Uses (995,889)(1,299,047)(1,622,104)(7,767,102)(9,401,213)(6,444,893)N/A (12,939,685)(7,975,379)(5,878,404)(6,610,272)(4,642,744)
Excess/(Deficit) for Year 4,325,577$ 3,712,760$ 3,143,325$ (2,071,952)$ (20,000)$ (2,290,948)$ N/A (8,727,084)(3,648,248)(1,490,214)(2,164,093)(141,160)
Add back Depreciation Exp 666,450$ 723,838$ 819,612$ 795,424$ 700,000$ 900,000$ 959,500$ 969,095$ 978,786$ 988,574$ 998,460$
Net Excess/(Deficit) $ 4,992,028 4,436,597$ 3,962,937$ (1,276,527)$ 680,000$ (1,390,948)$ (7,767,584)(2,679,153)(511,428)(1,175,520)857,300
Cash Balances As of 9/30/20 As of 9/30/21 As of 9/30/22 As of 8/31/2023Cash - Operating 5,363,615$ 6,251,995$ 3,751,266$ 505,952$
Cash - Pooled Depository 334,665$ 183,028$ 48,130$ 64,718$ Cash - Water Reserves Centennial 733,755$ 840,182$ 1,024,533$ 1,274,632$ Restricted*Cash - Superfnd-Water Tap Reserve 2,471,808$ 2,930,981$ 3,211,756$ 2,057,156$ Restricted*
Cash - SDC Water Reserve -$ -$ 330,600$ 663,705$ Restricted*Cash - Customer Deposit Reserve 433,027$ 451,917$ 388,747$ 388,747$ Restricted*
Total Cash 9,336,871$ 10,658,104$ 8,755,032$ 4,954,910$
Targeted Reserved Fund Balance $ 1,681,612 $ 1,691,856 $ 1,691,856 $ 1,871,896 $ 1,871,896 1,638,800 1,863,728 1,899,298 1,935,561 1,972,533 Notes:
10/02/2023
City of Fairhope Water Department
Recommended Targeted Reserve Fund 20% of annual revenue
Page 99 of 128
WASTEWATER DEPARTMENT 9/30/2023
Object Description
FY 2020
Annual FY 2021 Annual
FY 2022
Annual
FY2023 August
YTD
FY2023
Annual
Budget
FY2024 Annual
Budget
REVENUE
49060 Connection Fees 466,422 681,787 277,223 333,850 375,000 350,000
45635 Grant income-ALDOT 327 - - - - -
41705 Sale of Fixed Assets 130 9,715 39,824 - - -
49030 Insurance Claim - 57,319 244 - - -
40835 Federal Grants 2,983 2,213 601 - 1,000,000 1,500,000
49035 Rebate Income 1,833 2,095 2,420 2,272 1,800 2,000
40840 Fema-Grant Revenues 221,257 (39,473) 15,581 - 675,000 900,000
49040 Miscellaneous Revenue - - 3,900 800 - 1,000
43020 Revenue Wastewater Charges 4,837,467 5,523,536 6,665,896 6,852,714 6,300,000 7,300,000
49010 Interest Earned 9,906 32,301 42,461 112,250 20,000 50,000
49045 Loan Proceeds - - - - 7,500,000 9,500,000
49065 Aid to Construction - - - - - 50,000
49893 Transfer In-American Rescue Fd - - 113,684 - - 1,000,000
49998 Budget Rollover - - - - 356,363 252,024
TOTAL REVENUES 5,540,325 6,269,492 7,161,835 7,301,886 16,228,163 20,905,024
EXPENSES
50020 Purchased Power-Elect 470,160 467,936 435,156 436,786 465,000 450,000
50025 Collection Costs/Revenue Dept 59,000 59,000 261,529 209,480 279,307 290,652
50026 Administrative Costs 298,000 305,000 292,950 239,144 318,859 340,322
50040 Salaries-Oper&Maint 808,621 897,740 920,094 873,902 1,148,382 1,148,383
50045 Overtime 125,165 105,686 81,774 82,472 110,000 158,000
50190 Employee Payroll Taxes 70,052 72,119 75,006 70,515 94,531 97,500
50200 Employee Retirement Exp 71,664 99,096 50,539 76,666 100,057 96,457
50210 Employee Medical Insurance 209,528 207,152 204,692 181,762 270,761 198,000
50215 Required Contrib-OPEB 36,950 91,205 13,172 30,030 11,642 52,498
59999 Gain/Loss on Fixed Assets - 24,618 - - - -
53020 Hwy 9/Baldwin County Swr - 13 - - - -
50220 Casualty/Workers Comp Ins 124,991 0 - - - -
50221 Workers Comp Insurance - 22,656 24,966 27,768 26,964 25,668
50222 Casualty/Property Insurance - 141,662 131,005 112,358 136,966 135,000
50230 Training/School/Travel 6,565 9,813 13,775 17,822 22,670 23,335
50250 Trustee Fees - - - 2,553 1,000 2,560
50270 Audit & Accounting 6,192 5,664 9,830 9,629 10,000 10,000
50280 Legal Fees 54,583 154,858 58,507 - 60,000 50,000
50290 Professional Services 53,797 22,810 81,622 51,181 145,950 241,800
50300 Computer Expense 32,699 18,119 7,201 6,472 8,659 28,185
50320 Office Supplies 1,192 914 866 1,135 2,000 2,000
50325 Printers/Copiers/OE and supp 2,376 3,348 2,758 1,958 4,726 8,254
50330 Postage 15,099 14,002 19,042 17,413 13,750 20,000
50340 Operating Supplies 23,696 85,616 27,308 22,449 20,000 20,000
50360 Maintenance-Buildings 39,200 29,267 41,789 30,946 56,800 75,108
50365 Maintenance-Plant/Lift Station 148,171 306,903 151,751 183,024 250,000 270,000
50366 Maintenance-Collection - - 86,564 97,526 200,000 100,000
50367 Maintenance-WWTP - 800 71,268 193,336 200,000 200,000
50380 Communications 41,993 36,739 25,377 22,303 19,110 79,376
50390 Dues-Memberships-Subscrip 3,079 2,828 4,549 6,180 6,800 6,800
50395 Employment Screening - 393 904 904 1,000 1,000
50405 Sludge Removal 550,800 573,750 504,900 465,750 600,000 600,000
50420 Bad Debts 16,272 17,079 14,668 14,656 10,000 15,000
50430 Gasoline & Oil 20,009 46,846 64,095 44,653 75,000 70,000
50435 Small Equipment - - 27,254 37,001 40,000 45,000
50440 Maintenance-Vehicles&Equip 41,481 41,169 38,669 36,190 50,800 50,800
50460 Uniforms 2,813 3,144 5,651 5,381 10,000 15,000
50462 Safety Wear and PPE 10,804 5,041 5,219 5,404 13,400 16,900
50470 Purchases Vehicles & Equipment - (0) - 731,425 431,584 787,000
50473 Warehouse Improvement Purchase - - 7,315 1,278 115,000 -
50475 Capital Improvements - - - - 18,200 125,000
50500 Depreciation 814,551 887,392 1,001,748 972,185 835,000 1,000,000
Page 100 of 128
WASTEWATER DEPARTMENT 9/30/2023
Object Description
FY 2020
Annual FY 2021 Annual
FY 2022
Annual
FY2023 August
YTD
FY2023
Annual
Budget
FY2024 Annual
Budget
50510 Interest Expense 247,430 122,010 78,299 68,581 69,241 55,536
50520 Rental-other 6,211 22,339 28,059 29,704 75,000 75,000
50560 Credit Card Processing Fees 21,253 23,910 44,014 43,715 35,000 40,000
50580 Bank Fees 4,510 3,919 3,947 2,071 4,500 4,000
51025 Colony Rent 200 209 209 209 210 210
51030 Publications Newspapers 500 582 - - 3,500 3,500
50490 Community Dev Projects - - (107) - - -
50900 Transfers Out Captl Purchases 40,325 - - - - -
50904 Transfers Out Captl Purchases W/S - 18,711 51,583 - 16,013 -
52510 Utilities for City Use 81,364 92,272 88,863 81,478 85,000 90,000
53010 Chemicals & Testing 286,722 324,044 181,052 58,071 145,000 145,000
53011 Chemicals - Wastewater Treatment - - 8,928 18,700 15,000 28,000
53012 Chemicals - Odor Control - - 41,780 35,837 125,000 75,000
59100 SCADA Capital Purch Budget - - - 107,692 80,000 60,000
59500 System Improve-Collection Syst - - 0 2,550,628 6,508,680 8,538,680
59501 System Impr-Lift Stations - - 4,273 343,875 1,997,600 2,000,000
59502 System Improvement-WWTP - - - 73,454 489,500 2,559,500
59998 Reserve Requirements per Ordin - - - - 375,000 375,000
59999 Gain/Loss on Fixed Assets - 24,618 - - - -
56015 Hurricane Sally 231,816 22,204 - 5,761 - -
56025 Hurricane Zeta - 9,332 - -- -
TOTAL EXPENSES 5,079,834 5,424,531 5,294,411 8,739,414 16,208,163 20,905,024
Excess Rev Over Expense 460,490 844,961 1,867,424 (1,437,528) 20,000 -
Page 101 of 128
Actual Actual Actual Actual Budget Budget Estimated Projected Projected Projected Projected ProjectedCategoryFY 2020 FY 2021 FY 2022 YTD 8/31/2023 FY 2023 FY 2024 Growth Rate FY 2025 FY 2026 FY 2027 FY 2028 FY 2029Sales and Services 4,837,467 5,523,536 6,665,896 6,852,714 6,300,000 7,300,000 1.0%7,373,000 7,446,730 7,521,197 7,596,409 7,672,373Other charges, sales and receipts 468,385 750,915 437,296 336,922 376,800 1,353,000 1.0%1,366,530 1,380,195 1,393,997 1,407,937 1,422,017Interest income 9,906 32,301 42,461 112,250 20,000 50,000 95,000 95,000 95,000 95,000 95,000Grants224,567 (37,261)16,183 0 1,675,000 2,400,000Budget Rollover 0 0 0 0 356,363 252,024 Total Revenue 5,540,325$ 6,269,492$ 7,161,835$ 7,301,886$ 8,371,800$ 11,103,000$ N/A 8,834,530 8,921,925 9,010,195 9,099,346 9,189,390
Operations ExpensesCompensation & Benefits 1,321,979 1,495,654 1,370,243 1,343,115 1,762,338 1,776,506 3.0%1,829,801 1,884,695 1,941,236 1,999,473 2,059,457Energy Purchases 470,160 467,936 435,156 436,786 465,000 450,000 2.0%459,000 472,770 486,953 486,953 486,953Supplies, Repairs & Maintenace 540,462 788,713 677,228 714,215 1,104,600 1,010,908 2.0%1,031,126 1,062,060 1,093,922 1,126,739 1,160,542Services Provided by Others 665,372 757,082 654,859 526,560 815,950 901,800 1.0%910,818 938,143 966,287 995,275 1,025,134Utilties & Communication 123,358 129,011 114,240 103,781 104,110 169,376 1.0%171,070 176,202 181,488 186,933 192,541Travel/Training 6,565 9,813 13,775 17,822 22,670 23,335 1.0%23,568 24,275 25,004 25,754 26,526Other Operating Expenditures 244,545 286,344 316,652 278,976 389,511 426,409 1.0%430,673 443,593 456,901 470,608 484,726Interest expense 247,430 122,010 78,299 68,581 69,241 55,536 Per Sch 41,652 27,589 18,518 14,498 10,438Depreciation Expenses 814,551 887,392 1,001,748 972,185 835,000 1,000,000 1.0%1,010,000 1,040,300 1,071,509 1,103,654 1,136,764Bad Debt/Amortization 16,272 17,079 14,668 14,656 10,000 15,000 0.0%15,000 15,000 15,000 15,000 15,000 Total Oper. Expenses 4,450,693$ 4,961,034$ 4,676,868$ 4,476,678$ 5,578,420$ 5,828,870$ N/A 5,922,708 6,069,628 6,241,818 6,409,888 6,583,081
Revenue Minus Op Exp 1,089,631$ 1,308,458$ 2,484,968$ 2,825,208$ 2,793,380$ 5,274,130$ N/A 2,911,822 2,852,298 2,768,377 2,689,459 2,606,309
Other Sources/UsesBorrowed Funds 0 0 0 0 7,500,000 9,500,000 Variable 0 0 0 0 0Other Sources
Total Other Sources -$ -$ -$ -$ 7,500,000$ 9,500,000$ N/A 0 0 0 0 0
Other Uses
Administrative Cost Paid To Gen Fund 298,000 305,000 292,950 239,144 318,859 340,322 2.0%347,128 354,071 361,152 368,375 375,743Collection cost/Revenue Dept 59,000 59,000 261,529 209,480 279,307 290,652 2.0%296,465 302,394 308,442 314,611 320,903Transfer to General Fund 0 0 0 0 0 0 0 0 0 0 0Transfers In/Out Capital Purchases 40,325 18,711 51,583 0 16,013 0 0 0 0 0 0Warrant & Lease Payments 0 0 0 0 527,354 1,076,938 Per Schedule 1,092,411 1,104,790 312,560 315,654 318,749Reserve for Capital Equipment/Improvements 0 0 0 840,394 644,784 972,000 Variable 500,000 500,000 500,000 500,000 500,000Reserve for System Upgrades 0 0 0 2,967,956 8,995,780 13,098,180 8,000,000 1,000,000 3,000,000 1,600,000 1,000,000Reserve requirements per ordinance 0 375,000 375,000 375,000 375,000 375,000 375,000
Total Other Uses 397,325$ 382,711$ 606,062$ 4,256,975$ 10,782,097$ 16,153,092$ 0.0%10,611,005 3,636,255 4,857,154 3,473,641 2,890,395
Net Other Sources/Uses (397,325)(382,711)(606,062)(4,256,975)(3,282,097)(6,653,092)N/A (10,611,005)(3,636,255)(4,857,154)(3,473,641)(2,890,395)
Excess/(Deficit) for Year 692,306$ 925,748$ 1,878,905$ (1,431,767)$ (488,717)$ (1,378,962)$ N/A (7,699,183)(783,958)(2,088,778)(784,182)(284,086)
Add back Depreciation Exp 830,823$ 904,472$ 1,016,416$ 986,842$ 845,000$ 1,015,000$ 1,025,000$ 1,055,300$ 1,086,509$ 1,118,654$ 1,151,764$
Net Excess/(Deficit) $ 1,523,129 1,830,219$ 2,895,321$ (444,926)$ 356,283$ (363,962)$ (6,674,183)271,342 (1,002,269)334,473 867,678
Cash Balances As of 9/30/20 As of 9/30/21 As of 9/30/22 As of 8/31/2023
Cash - Operating 5,363,615$ 6,251,995$ 3,751,266$ 505,952$ Cash - Pooled Depository 334,665$ 183,028$ 48,130$ 64,718$
Cash - SDC Wastewater Reserve 433,027$ 451,917$ 388,747$ 466,250$ Restricted*Cash - Wastewater Tap Reserve 1,048,404$ 1,286,934$ 1,400,200$ 221,450$ Restricted*Cash - Customer Deposit Reserve 433,027$ 451,917$ 388,747$ 388,747$ Restricted*
Total Cash 7,612,739$ 8,625,791$ 5,977,090$ 1,647,117$
Targeted Reserved Fund Balance $ 1,061,170 $ 1,254,890 $ 1,254,890 $ 1,437,927 $ 1,437,927 1,335,360 1,747,906 1,765,385 1,783,039 1,800,869
Notes:
10/02/2023
City of Fairhope Wastewater Department
Recommended Targeted Reserve Fund 20% of annual revenue
Page 102 of 128
Fiscal Year Project/Personnel Description Estimated Cost Estimated engineering &
contingency (20%)
2024
Water Main upgrade (County Rd 32 Fairhope Avenue $5,000,000
Water Treatment Plant upgrades (Plant #1 and #3)$8,000,000
Water Treatment Plant expansion (Plant #3)$2,000,000
Water Distribution Main (Replace and upsize)$1,350,000
Water plant and well upgrades $800,000
Additional upgrades and improvements (Watertank repairs,
meters, valves and taps)$1,450,000
Total: $18,600,000
2025
Add well(s) and treatmant plant at St. Michaels $4,000,000
Add 2MG tank North of Hwy104 on SR181 $3,000,000
Sandblast and paint 3MG tank (Walmart tank)$2,000,000
Water Distribution upgrades $1,000,000
Total: $10,000,000
2026
Seek additional locations and develop wells $4,000,000
Water Distribution upgrades $1,000,000
Total: $5,000,000
2027
Add 1.5MG water tank south of town, Barnwell area $2,000,000
Removing 300KG tank (TP#3 & South Section)Unknown
Water Distribution upgrades $1,000,000
Total: $3,000,000
2028
Water main upgrades as determined by flow model $3,000,000
Water Distribution upgrades $1,000,000
Total: $4,000,0000
Fairhope Utilities Water Department 5-Year Plan
Page 103 of 128
Fiscal Year Project/Personnel Description Estimated Cost Estimated engineering &
contingency (20%)
2024
Force main upgrades to connect of RESTORE Sewer project $4,375,000
Force main upgrades from Bishop on Fairhope Avenue to new
181/104 lift station $3,688,680
Generators & bypass pumps $1,000,000
Headworks system $2,000,000
Generators (Hazard Mitigation Grant 90/10 match)$1,000,000
Other facility upgrades and improvements $1,144,500
Total: $13,208,180
2025
Rhor lift station relocation $1,000,000
Carya Point lift station $1,000,000
Grand Hotel lift station $2,000,000
Headworks Phase II $2,000,000
Lakewood lift station (install inground station & reroute force
main
$2,000,000
Total: $8,000,000
2026
East of the Sun (EOTS) lift station renovation $1,000,000
Total: $1,000,000
2027
Fairfield lift station $1,000,000
Redo area piping for Fairfield lift station $2,000,000
Total: $3,000,000
2028
Carmel Square & Magnolia Beach lift station $800,000
Fair Harbor & Yacht Club lift stations $800,000
Total: $1,600,0000
Fairhope Utilities Waste Water Department 5-Year Plan
Page 104 of 128
SHORT TIERM WATER SYSTEM ~MPROVEMENTS SCHEDULE (DRAFT) FAIRHOPE, ALABAMA Page 1 of 1 TASK 2023 2024 s I 0 I N I D J I F I M I WATER SYSTEM PLANNING AND MODELING Short Term Hydraulic Modeling for WTP No. 1 Pump Sizing ( and Distribution System Improvements Hydraulic Model for Existing Water System () 0 Develop Future Water Demand Projections O==O Identify Needed Water System Improvements 0 ' 0 Summarize in Technical Memorandum ' ! 0 0 WATER TREATMENT PLANT NO.1 IMPROVEMENTS Develop Well ; Bid Documen~Bid Period/Contract Executio, _ l -----Well Construction and Permitting ' Develop Well No. 8B (600 gpm/0.9 MGD) I L =-T -D.o.cign-P-rocurement------=•Bid Period/Contract Execution 1_ Construction of Req'd WTP Improvements Expand WTP No. 1 from 3 MGD to 3.9 MGD ( -·-----Qesign-P.rocuremer1t------:=-Bid--PeriodJGontract--Execution-j Gor1structio-FWTM Improvements from WTP No. 1 Site ( •c,.·, _I r -' Easement/Property Acquisitions I =) WATER TREATMENT PLANT NO. 3 IMPROVEMENTS Expand WTP No. 3 from 1.6 MGD to 3.4 MGD Capacity i (Project Under Construction) Develop Well · ' I . Bid Documen~--Bid Period/Contract Execution -' Well-Gonstruction-and--Per-mittln;; Develop Additional Wells Adjacent to WTP No. 3 I ---~·-T oesign/P-rocurement---Bid-~riod/Gontract-€~eslltioo-{ Gonstrustio-Raw Water Piping from Additional Well(s) to WTP No. 3 [ -.. J nFP-IP-rocuremeA' nstallatio-6 MGD Finished Water Pump I [ .. ~ ~ "!,,. ----Easement/Property Acquisitions [ 1 WATER DISTRIBUTION SYSTEM IMPROVEMENTS ! 24" WTM Improvements from WTP No. 3 (to the North) :) (Under Construction) i 12" WTM Improvements from WTP No. 3 (to the South) ! -) ' KREBS ENGINEERING --w-8/31/23 A M --I -Page 105 of 128
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Professional Hydrogeologic Consulting
600 Bel Air Boulevard, Suite 130
Mobile, Alabama 36606
30 August 2023 (sent via e-mail)
Re: Fairhope Wells' Meeting Follow-up
Caleb,
O'Donnell
& Associates, Inc.
Telephone 25 l-285-5945
As a follow-up to our meeting with Mayor Sullivan,Kevin Boone, Curtis Cooper, Tim Manuel and Mark
Smith, I wanted to go over what was discussed in the way of the well work on going and planned. In line
with that, there are two well efforts going on. First is the drilling of the deep production well at Wellfield
#1, ongoing completion efforts at Wellfield #3, especially Well #12, and the potential new production
well just north of Wellfield #3. Second, is more or less an exploration effort to identify sites for
evaluation and, if favorable, for further testing work at a later time. I trust this reflects accurately what
discussed.
Wellfield #1-Deep Well
A deep well is planned in the northeast comer of the treatment plant wellsite. The well will target the
same aquifer as Well #9. Due to the history of acceptable water quality from Well #8 over the past 20+
years, OAI recommends no test well at the site and go with the production well only. Using thee-log
obtained at the original southeast comer of the site, a distance of about 103 feet from the proposed well
location, the sand should be present from 231 to 298 feet, see attached Exhibit 1. Pilot bore drilling depth
is 305 feet or bottom of sand with the bore geologically logged with samples obtained for sieve analysis
and e-logged. • •
Suggested casing program for the prod~ction well, adjusted as needed base on e-log of new well' s pilot
bore): •
Surface casing: +2 to 220 feet (sized to accommodate pump capable of estimated 1,200 gpm for a
permitted production rate of 804 gpm)
Screen: 235 to 290 feet (slot sized based on samples from pilot bore; diameter best fit for casing)
Lap pipe: 20 to 30 feet into casing sized to match screen diameter
Wellfield #3 Well #11 and #12 (Deep Well)
If not completed already, coordinate all permitting efforts such that the wells' final inspection is set for
May 2024 not the completion of construction. The wells can not be placed on line until after the final
inspection is completed. It can talce weeks to get the permit back after final inspection and this is getting
longer each year or so it seems. On the same note, if Well #12 is to be used at all via blending, it needs to
be working toward its permitting as well. •
If Well #12 is to be used (permitted), it will need to have a 24/6 capacity test completed on it. Once that
is done, I can finish the sourcewater report and submitted it to ADEM. This would be followed by the
Public Awareness meeting once ADEM approves the work.
Groundwater Resources
Research • Exploration • Development • Management
Page 106 of 128
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l
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day. Dallas' contact information is: Jason Vesely at 251-463-6867; Johnson's contact is 251-
7471445. In July 2022, RFQ estimates to mobilize to Mobile, drill and log a 300-foot boring ran were
as follows:
July 2022 Estimates Dallas Johnson Thompson
Item Approximate Unit Extended Extended Extended
Quantity Price Price Price
Mobilization 1 LS $8,600.00 . $16,000.00 $35,000.00
Drilling Minimum • 300 feet LS $8,100.00 . $12,600.00 $55,425.00
7.5" Pilot Bore
Geophysical 1 LS $4,000.00 $1,650.00 $5,000.00
Logging Pilot
Bore
Totals= $20,700.00 $30,250.00 $95,425.00
4. OAI respectfully requests review and, if needed, input on all specifications associated with the drilling
work for both the production wells and the exploration bores prior to sending them out.
Again, this is what I recall as the direction of the work discussed yesterday. If I'm mistaken or left off
some aspect of the discussion, please do send a correction. As things go, I feel it is imperative to have the
Well #11 and Well #12 permitted by May 2024 and the same for the deep well at Wellfield #1. The
addition of these three wells may not entirely end the extended run times of the existing wells but it
should provide some relief should one of those go·down.
As plans progress, please keep OAI in touch so that the exploration effort can be laid out to maximize
available site potential should testing· be favorable and the production well drilling can be completed in an
efficient manner.
Respectfully,
Cc: Mayor Sullivan, Daryl Morefield, Curtis Cooper, Time Manuel and Mark Smith
Page 107 of 128
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115'
175'
Fairhope Well #10
7/25/2007
Data Obtained from completion report
JI."
* Drawing not to Scale
Top of 16" Lap Pipe at +2--3'
With surface com ing
24" Casing Cemented to the Surface
Bottom of 24" Outer Casing @ 115'
Top of Screens at 125'
50' of 16" SS Well Screen, 0.025 Slot
Gravel packed
Page 108 of 128
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Exhibit 3
Potential Exploration Sites for Further Development of the Fairhope
Middle Aquifer at W ellfield #3
Note: any of the starred sites should be good; get an option on the one that is less troublesome to
obtain and/or most favorable for piping.
Page 109 of 128
(
This includes 12" HOPE Directionally bored from new Twin beech Lift Station to old Station total Footage
2400ft. In support of the Restore Grant Project for lift station rehab/replacement $750,000.00
Replace force main from old South Section Lift Station to Fels where Church Street Project ends. In
support of the Restore Grant for lift station rehab/replacement $800,000.00
5600 ft of 16" and 12" HOPE directionally bored. This is for White Grove, Thompson Hall, And New
Klump Properties Lift Station. In support of the Restore Grant for lift station rehab/replacement.
$625,000.00
Force Main Upgrade from North Section Street Lift Station to manhole at North Section and Bayou
Dr.2800 ft 16" directionally bored. The force main upgrade is required for the Restore Grant upsizing
North Section Lift Station. $1,500,000.00
Force main upgrade from New Twin Beech lift station to South Section Street and Twin Beech 3500 ft of
12" HOPE directionally bored. Upgrade necessary for the Restore Grant Project building new lift station
on Twin Beech Rd. $700,000.00
Total: $4,375,000.00
Page 110 of 128
Sanitation Fund 9/30/2023
Object Description
FY 2020
Annual
FY 2021
Annual
FY 2022
Annual
FY2023 August
YTD
FY2023
Annual Budget
FY2024 Annual
Budget
REVENUES
41220 Sanitation Collection 2,063,109 2,431,519 2,765,633 2,614,390 2,800,000 2,900,000
41640 Sale - Recycle Paper - - - - - -
41660 Sale - Trash Cans 1,690 780 195 195 1,000 100
41665 Sale - Rcycl Plastic & Misc 9,030 7,760 965 - 1,000 100
41705 Sale of Fixed Assets - - 15,755 121,205 10,000 20,000
44075 Lease Revenue - - - - 923,288 -
49010 Interest Earned - - 555 10,832 500 8,000
49810 Transfers from Gen Fund - - 683,113 553,590 738,120 995,775
TOTAL REVENUES 2,073,829 2,440,059 3,466,216 3,300,212 4,473,908 3,923,975
EXPENSES
50025 Collection Costs/Revenue Dept - - 93,637 85,983 114,644 104,969
50040 Salaries 969,677 946,172 983,945 927,722 1,172,228 1,172,227
50045 Overtime 82,706 74,310 101,674 92,851 70,000 99,996
50190 Employee Payroll Taxes 77,892 75,518 79,357 75,654 94,531 95,000
50200 Employee Retirement Exp 77,546 83,686 39,870 83,027 100,056 106,770
50210 Employee Medical Insurance 286,441 272,480 254,489 219,572 275,081 228,260
50215 Required Contrib-OPEB 36,768 39,679 210,170 23,131 39,679 19,240
50220 Casualty/Workers Comp Ins 75,761 - - - - -
50221 Workers Comp Insurance - 45,422 58,722 67,486 63,420 63,191
50222 Casualty/Property Insurance - 105,083 78,067 71,970 80,521 75,000
50230 Training/School/Travel 13 - 1,814 3,780 10,000 17,600
50290 Professional Services 726 38 - 187 3,000 20,000
50300 Computer Expense 2,129 2,608 958 2,495 3,695 4,574
50320 Office Supplies - - - - - 1,500
50325 Printers/Copiers/OE and supp 524 358 379 270 300 360
50330 Postage - - - - - 8,000
50340 Operating Supplies 21,300 14,669 18,736 15,943 18,500 19,013
50360 General Maintenance 1,417 738 14,826 11,429 13,000 50,500
50380 Communications 2,245 5,039 5,475 4,500 8,500 5,490
50390 Dues-Memberships-Subscrip - - - 490 600 1,000
50395 Employment Screening - 1,026 1,313 1,157 2,500 1,500
50420 Bad Debts 8,091 6,963 6,699 7,383 10,000 -
50430 Gasoline & Oil 91,729 122,602 220,535 193,742 190,000 220,000
50435 Small Equipment - - - - - 2,500
50440 Equip & Vehicle Repair 174,483 224,821 302,193 275,184 266,000 300,000
50460 Uniforms 280 4,461 7,625 8,812 6,000 6,020
50462 Safety Wear and PPE 2,720 3,020 - - 6,120 -
50470 Purchases Vehicles & Equipment 182,468 - - 987,442 942,288 212,500
50475 Capital Improvements - - - 147,176 178,250 30,000
50523 Equipment Rental Lease - - - - - 15,000
50580 Bank Fees - - - 406 - 500
50955 Transfers-Debt Svc Fund 194,643 333,170 333,170 138,527 333,189 497,080
51460 Landfill Charges 365,949 369,739 365,072 300,066 379,200 383,200
51465 Landfill Maintenance 25,204 17,491 24,615 3,134 38,070 13,475
51470 Purchases-Recy Bins/Gbge Cans 33,294 59,374 78,025 41,246 50,035 144,510
52510 Utilities for City Use 3,356 3,255 3,300 3,440 4,500 5,000
TOTAL EXPENSES 2,717,360 2,811,720 3,191,026 3,708,221 4,359,264 3,923,975
Excess Rev Over Expense (643,531) (371,661) 275,189 (408,009) 114,644 -
Page 111 of 128
Version: FinalCITY OF FAIRHOPEVehicles / EquipmentFY2024 Budget Account Type Organization Object Year Line Quantity Amount DescriptionJustificationGeneral Admin 001100 50470 2024 10 1 $11,211.00 Upgrade Fuel Master equipment$11,211.00Planning 001120 50470 2024 10 1 $35,000.0031,466.00 Carry‐over budget item. Can be removed if Explorer is received. Yet to received confirmation if we will receive in this year's budget. Has been ordered.$35,000.00Building 001130 50470 2024 10 1 $48,000.00 (2024 request) Ford F150 Super Cab 4WD short bed (Inspector)Building 001130 50470 2024 20 1 $48,000.00 (2024 request) Ford F150 Super Cab 4WD short bed (Building Official)Building 001130 50470 2024 40 1 $60,732.00 (2023 carryover‐ POs issued but have not been received) Two 2022 Ford Explorer (Asst Building Official, Fire Safety Inspector). Vehicles requested are 4WD because of the pricing provided for available Explorers the 2022 4WD Explorers were less costly than the 2023 2WD modelsBuilding 001130 50470202450 1 $45,000.00 (2023 carryover‐ PO has been issued but has not been received) 2023 F150 2WD Crew Cab for $201,732.00Police 001150 50470 2024 10 1 $25,000.00 Added by Jeff ‐ Cradlepoint replacementChanged 08/16 by sdd per JeffPeplink in car routers and on prem VPN aggregatorOur Cradlepoint devices are now at end of life and no longer supported. They have removed these devices so we can no longer manage them. Since Cradlepoint did not notify me of this we will start using their competitor.Police 001150 50470 2024 20 1 $8,000.00 Scout Speed TrailerSmaller speed trailer to be used in neighborhoods and smaller areas where the bigger speed Police 001150 50470 2024 30 3 $238,254.00 Vehicle Replacements:3 New Patrol Tahoe's or that which is equivalent ‐$63,643.00, 3 Radars ‐ $1,613.00, 3 In‐Car Cameras ‐ $7,912.00, 3 Mobile Radios ‐ $4,750.00, 3 Cradle Points ‐ $1,500.00Replacements ‐ Waiting to hear back from Donohoo's to see if will even be available on bid this year.Police 001150 50470 2024 40 1 $12,000.00 K‐9 ReplacementBauer is retiring this year. The average lifespan of a police K‐9 is 5 years. Bauer is 6 years old and have reached his lifespan.Police 001150 50470 2024 60 2 $24,000.00 Transportable Light TowersCurrent light towers are out of date, and we can no longer get parts for them. One tower is completed out of service. Lights are transported to dark intersections for officer safety during heavy traffic events such as parades, football games, etc.Police 001150 50470 2024 70 1 $79,418.00 New Vehicle‐Impact FeesNew Patrol Tahoe's or that which is equivalent ‐$63,643.00, Radars ‐ $1,613.00, In‐Car Cameras ‐ $7,912.00, Mobile Radios ‐ $4,750.00, Cradle Points ‐ $1,500.00Police 001150 50470 2024 80 6 $175,956.00 FY23 Carry Over/ 6 New Patrol Tahoes came in 9/30/23 (Equipment is Rollover)6 Radars ‐ $1,291.00/ 6 In‐Car Cameras ‐ $7,930.00/ 6 ‐Mobile Radios ‐ $3,800.00/ 6 ‐ Cradle Points ‐ $1,200.003 new officers5 replacements (01092, 01035, 01030, 01017, 01580) PER MAYOR 3‐REPLACEMENTSImpact fees can fund 3 new officers vehicles.$562,628.00IT001160 50470 2024 10 1 $8,700.00 ADA Enhancement for websiteIT001160 50470 2024 20 1 $80,000.00 New WebsiteIT001160 50470 2024 30 1 $250,000.00 NETWORK/FIREWALL UPGRADE PLACEHOLDER NOT SURE OF AMOUNT.Working on GrantIT001160 50470 2024 40 1 $45,000.00 MASS NOTIFICATION ‐ Might need to move this project to another accountIT001160 50470 2024 50 1 $40,000.00 EV Vehicle to replace 2 old trailblazers$423,700.00Revenue 001180 50470 2024 10 1 $40,000.00 Electric Vehicle for runner ‐ Estimated cost. Needing more information$40,000.00Meter 001190 50470 2024 10 1 $33,643.00 F150 Truck FY2023 RolloverPO20225752Page 112 of 128
Version: FinalCITY OF FAIRHOPEVehicles / EquipmentFY2024 Budget Account Type Organization Object Year Line Quantity Amount DescriptionJustification$33,643.00Fire 001200 50470 2024 10 1 $48,189.00 Replace last outdated generator at fire station #2. After this one is done, we will have them all ddThe Generator being replaced will be used for a backup at the mechanic shop.Fire001200 50470 2024 20 1 $258,334.00 New engine upgrade (cost over 3 years) $775,000. ($258,334 per year)Additional Engine to replace Engine 3, and move engine 3 down to a reserve to replace one of kFire001200 50470 2024 30 1 $85,000.00 Equipment for the new truck if approvedThe new truck will need equipment to place it in service.Fire001200 50470 2024 40 1 $22,000.00 This piece of equipment is used for CPR. It is a lifesaving piece of equipmentAll stations have one but Station 4Fire001200 50470 2024 50 1 $1,580,443.00 2024 E‐One HR Aerial Ladder Truck PO#20226127Impact Fees will cover $1,180,443$1,993,966.00Recreation 001250 50470 2024 10 1 $18,000.00 54 inch deck rotary mower with tracks.Need a rotary mower on tracks for mowing ditches, hillsides, and embankmentsRecreation 001250 50470 2024 20 1 $14,000.00 52 inch deck rotary mowerNeed a smaller deck mower for mowing tighter areas such as Tennis Center and Kids Park.Recreation 001250 50470 2024 30 1 $9,000.00 Turf Gator Utility VehicleWill need a turf gator utility vehicle at Founders Park for maintenance of the park when the new track facility is complete.Recreation 001250 50470 2024 40 3 $100,000.00 F150 Supercrew 4x2 Truck (1 is FY2023 rollover $35,000.00 plus 1 for FY2024)In order to increase efficiency in parks maintenance operations, will need another truck to transport equipment between parks.Recreation 001250 50470 2024 70 1 $52,700.00 Robot Paint Machine for FieldsOutright Purchase = $52,700 (includes Paint, Warranty, Software Support)$193,700.00Marina 001340 50470 2024 10 1 $11,200.00 Upgrade Fuel master equipmentNeed to upgrade equipment to include chip reader.$11,200.00Public Works 001350 50470 2024 40 1 $18,000.00 small stump grinder for the dingonew smaller stump grinder for the dingo to get in smaller tighter spots.Public Works 001350 50470 2024 50 1 $9,000.00 walk behind mower for the landscape department.replace the walk behind we have currently.Public Works00135050470 2024 60 1 $245,000.00 Tri Axled Dump Truckthe demand for the ability to haul large quantities at a time is growing rapidly.Public Works 001350 50470 2024 70 1 $13,000.00 tool body and ladder rack for truck # 3483Maintenance crew need to convert regular truck beds to a more vestal tool body.Public Works 001350 50470 2024 80 1 $13,000.00 tool body and Ladder rack for truck # 3368Building maintenance need to change out regular truck bed for a more vestal tool body.Public Works 001350 50470 2024 90 1 $75,000.00 F550 Truck Crew Cab & Chase to replace truck # 3343Pullsdumptrailer&excavatorStreets department needs to replace Truck # 3343 and we already have a body for itPublic Works 001350 50470 2024 100 1 $15,000.00 30 ft tilt deck trailer for the streets crewneed a trailer to haul all the asphalt equipment and tools at once.Public Works 001350 50470 2024 110 1 $75,000.00 new Cat 305 Mini Ex for the Streets crewreplace one of the old Backhoes with a mini Ex for the streets crewPublic Works 001350 50470 2024 120 1 $8,014.00 new Hammer Hoe to go on the Mini ExNew Hammer Hoe for the concrete crew to do demoPublic Works 001350 50470 2024 130 1 $275,000.00ROLLOVER FY2023 ‐ Streets #1 ‐ New Elgin Pelican Three Wheeled SweeperThis is to replace Unit#01047 which is the old Elgin Pelican Sweeper (Maintenance costs are justifyinganewreplacement)$746,014.00Landscape 001360 50470 2024 10 1 $50,000.00 New F250 four door short wheelbase truck New replacement for truck #1076 in Landscape$50,000.00Fleet Maint 001460 50470 2024 10 1 $80,000.00 new F550 to add to the fleet.need a new truck to add to the service fleet.Fleet Maint 001460 50470 2024 20 1 $110,000.00 Large truck lift for large truck maintenancenew large truck lift to handle the new garbage trucks.Fleet Maint 001460 50470 2024 30 1 $6,000.00 Ice Machine for Mechanic Shop$196,000.00Page 113 of 128
Version: FinalCITY OF FAIRHOPEVehicles / EquipmentFY2024 Budget Account Type Organization Object Year Line Quantity Amount DescriptionJustificationGolf001500 50470 2024 10 1 $6,500.00 Electric Pull carts for rent Bat Caddy X4 Sport $800 each, batteries and accessories (Eight)Golf001500 50470 2024 80 1 $8,950.00 Countertop Water Cooled Ice Machine and Water Dispenser with Push Button Dispensing ‐ 40 lb. $15,450.00Golf Grounds 001550 50470 2024 10 1 $40,000.00 Utility vehicleReplace worn out vehicleGolf Grounds 001550 50470 2024 20 1 $32,000.00 72" Front mowerNeed to mow roughsGolf Grounds 001550 50470 2024 30 1 $24,000.00 Topdressing machineReplace worn out machineGolf Grounds 001550 50470 2024 40 1 $13,000.00 Tee mower cutting unitsReplace worn out unitsGolf Grounds001550 50470 2024 50 1 $26,000.00 Greens mower cutting units for two mowersReplace worn out unitsGolf Grounds 001550 50470 2024 60 1 $44,000.00 Fairway mower cutting units for two mowersReplace worn out units$179,000.00Gas002 50470 2024 20 1 $47,000.00 F‐150 or equivalent for Project manager.This position works in the field the majority of the time and will require a vehicle to fulfill their job duties.$47,000.00Electric003 50470 2024 10 1 $80,000.00 KX057‐5R3A Mini Ex or equivalentAdd to our underground crew equipment fleet. Will allow us to dig in more confined spaces. As of now we have to use water, gas, or public works when they have availability.Electric 003 50470 2024 20 1 $18,500.00 Knapheide body with storage bins for f250 crew cab truck for electricians.We acquired F250 from water department for the other electrician crew. This will allow the electricians to store materials, ladders, and tools on the truck.Electric 003 50470 2024 30 1 $9,500.00 Standard Double Pole claw, rated for 32 foot poles and up to 1100 lbs. attachment for the electrical department skid steer.Will be used to set the poles on Greeno road for the 4 lane lights. Will use to set 30 foot wood poles and light poles in confined areas throughout our electrical system.Electric 003 50470 2024 40 1 $45,000.00 PLT‐SL10 Pinless Powerlock self‐loading turret trailer for safer loadingSelf loading wire trailer that will take the place of our overhead crane in shop. Will allow loading of wire in warehouse and not using forklift to bring wire to electrical barn. This trailer also allows to be able to pull in pull rope and pull out old feeds.Electric 003 50470 2024 50 1 $116,000.00 BWT‐1363‐RC‐T2 Sherman+Reilly bullwheel tensioner with single reel carrier for safe wire pulling.This tensioner will be used for in house reconductoring jobs throughout our system. Needed when can't deenergize lines and have to pull new wire over. Keeps electrical department from having to borrow from contractor. Will use on jobs for our 5 year plans that will be done in house.Electric 003 50470 2024 60 1 $38,000.00Roll over for Ford F150 Supercrew 4x2 truckRoll over truck for electrical department. tool box, bed liner, and strobe lights are included.Electric 003 50470 2024 80 1 $25,000.00 5 tough books (laptops) for electrical department trucksFor the use to monitor scada and the electrical utilities from standby, service, bucket trucks on daytodayuseElectric 003 50470 2024 90 1 $230,000.00 2023 Altec 40' Bucket Truck w/jib and equipment This replaces Truck #242 that went to ROW Tree group.$562,000.00Water 004010 50470 2024 10 1 $16,000.00 Tilt Deck Trailer for Mini Ex Current trailer is not rated for the weight of the Excavator. This is a safety concern.Water 004010 50470 2024 30 1 $75,000.00 7000Ib excavator with buckets For Water CrewWater 004010 50470 2024 40 1 $50,000.00 Truck for utility inspector. Standard duty pickup with truck box, tools, spray in bedliner, warning lights, Misc parts.Utility inspector was added in FY 23 budget. This year budget adding vehicle.Water 004010 50470 2024 50 1 $30,000.00($20,000) Carry‐over from FY23GPR for locating water and sewer lines. updating GPR . This is the technology used to locate water and sewer lines and services.$171,000.00WasteWater 004020 50470 2024 10 50 $15,000.00 Drill Rods for Boring machine (50@ $300.00) Rod replacement for small boring rig.Page 114 of 128
Version: FinalCITY OF FAIRHOPEVehicles / EquipmentFY2024 Budget Account Type Organization Object Year Line Quantity Amount DescriptionJustificationWasteWater 004020 50470 2024 40 1 $150,000.00 Portable Generators60 KW minimumPortable generators to be used during emergencies.Used to power lift stations, well pumps, buildings, etc. during power outages.WasteWater 004020 50470 2024 50 1 $12,000.00 Push Camera for inspecting sewer laterals.Replace older unit with issuesWasteWater 004020 50470 2024 60 1 $40,000.00 Truck for sewer department. standard duty with pick up body.needed to continue maintenance and inspection of wastewater system including lift stations.WasteWater 004020 50470 2024 70 1 $520,000.00 (2) 4" Waste Water Lift Station Bypass Pumps(2)6" Waste Water Lift Station Bypass Pumps*Could be paid for by Restore grant for generators and Pumps* Looking into buying just 2 of the 6" pumps or to create a rental agreement.Only 3 in rotation with 85 active lift stations, necessary for maintenance of existing pumps as well as system failure due to storms etc.WasteWater 004020 50470 2024 80 1 $50,000.00 Utility Van for Meter LocatorTwo meter locators but only one Meter Locator vehicle to share$787,000.00Sanitation 005030 50470 2024 10 1 $200,000.00 One Peterson Lightening Loader Trash Loader Truck for Sanitation use‐Replacement for Unit 1251 Pac Mac Trash Loader; Shut down due to mechanical failure.Sanitation 005030 50470 2024 20 1 $12,500.00 Replacement of Pressure Wash Pump SystemAnnual Cost associated with Wash Down Rack Facility$212,500.00$6,472,744.00 Total Budget FY24 (Vehicles and Equipment) ($929,657.00) Less Rollovers* Note * Total FY23 Budget (Vehicles and Equipment) $ 4,721,140.20$5,543,087.00 Total Amount Requested FY24General Admin ‐ $ 8,000.00Planning ‐ $ 31,466.00Building ‐ $ 95,659.00Police ‐ $ 397,800.50IT ‐ $ 270,495.45Revenue ‐ $ 0.00Meter ‐ $ 59,669.00Fire ‐ $ 145,309.25Recreation ‐ $ 87,732.00Marina ‐ $ 0.00Public Works ‐ $ 750,904.00Landscape ‐ $ 0.00Fleet Maint ‐ $ 0.00Golf ‐ $ 47,591.00Golf Grounds ‐ $ 146,271.00Gas ‐ $ 532,241.00Electric ‐ $ 532,590.00Water ‐ $ 240,540.00WasteWater ‐ $ 451,584.00Sanitation ‐ $ 923,288.00Page 115 of 128
Version: Final City of Fairhope
Capital Improvements
FY2024 BudgetAccount Type Organization Object Year Line Quantity Amount Description Justification
General Admin 001100 50475 2024 10 1 $20,000.00 ROLLOVER FY2023
Warehouse receiving area/climate storage improvements.
Need climate control area and secure room for computers.
General Admin 001100 50475 2024 20 1 $5,500.00 Mini-Split A/C for Warehouse improvements for purchasing.
General Admin 001100 50475 2024 40 1 $25,000.00 Council Sound System - IT request
$50,500.00
Building 001130 50475 2024 10 1 $16,000.00 (2023 carryover- project not performed this year) renovation of
building dept- renovate former records storage areas (carry over
from 2023 budget)
$16,000.00
Police 001150 50475 2024 10 1 $35,000.00 Ceiling Tiles Replace Ceiling Tiles that are currently molded, stained, and filled
with dust and dirt
Police 001150 51255 2024 10 1 $100,000.00 Replace the Jail Roof (Discussion on price of gabel roof vs. repair
of current roof material - Chief to get estimates for comparison.
Current roof is 21 years old and has been patched multiple times.
Per Lance, this is an approximate cost for replacing the roof.
Police 001150 51255 2024 20 1 $10,000.00 Epoxy Tile in Jail The tiles in the jail showers are cracking and to prevent replacing
them, we are requesting to epoxy them.
$145,000.00
Fire 001200 50475 2024 10 1 $31,000.00 Repave the station 2 apron and the road all the way back to the
training center including the cul-de-sac.
This is the original asphalt from 1992. once complete we will have
replaced all the asphalt at the training center.
Fire 001200 50475 2024 20 1 $36,100.00 New cabinets for station 1 and tile for the kitchen
27,000 Carry over with tile added back in plus 3%
Carried over and added the tile for the kitchen that was originally
in this number with a 3% increase
Fire 001200 50475 2024 30 1 $17,000.00 The last station to have the bay floors stripped and painted Station 4 was never painted it was sealed and looks bad. Once
complete all the floors will have been redone in the last 5 years.
Fire 001200 50475 2024 40 1 $14,100.00 New lockers for all stations Quote Q-11741 Want not a need, all lockers wood custom made.
$98,200.00
Recreation 001250 50475 2024 10 1 $26,000.00 Replace old steel railing on home and visitors stands of Majors
Field.
The existing handrails are not to code and are unsafe.
The cost is for material. The installation to be performed by in-
house labor.
Recreation 001250 50475 2024 20 1 $35,000.00 Irrigation well @ Fairhope Soccer Complex The old booster pump system that supplies city water to irrigate
the playing fields has failed and we currently do not have
adequate water pressure to irrigate the fields. Well water would
be preferred to irrigate with and would save on city water
Page 116 of 128
Version: Final City of Fairhope
Capital Improvements
FY2024 BudgetAccount Type Organization Object Year Line Quantity Amount Description Justification
Recreation 001250 50475 2024 30 1 $257,500.00 LED lighting retrofit of Majors Field football stadium.Transitioning to LED lighting for better lighting, energy savings,
and availability of fixtures. The metal halide fixtures are not being
produced any longer.$213,500 for the lighting fixtures and
hardware.
Recreation 001250 50475 2024 50 1 $55,000.00 Parking lot security lighting for Front Field area at Volanta Park.The Front Filed area has been converted to overfolw parking for
large events at Volanta Park and needs security lighting.
Cost is for poles, hardware, wiring and materials. Installation will
be performed by in-house labor.
Recreation 001250 50475 2024 60 1 $24,500.00 Concrete walkway up the West hillside of new baseball fields at
Volanta Park.
Walking traffic to the new baseball fields comes up the hillside to
the West of the fields from the parking behind the stadium. This
area is unimproved making for trip hazards and difficulty to pull
wagons and such up the hill.
Recreation 001250 50475 2024 70 1 $326,000.00 Renovation of Bathroom building and concessions at entrance to
Majors Field.
This building is in terrible condition and is an eyesore at the
entrance to the stadium. This restroom building services football
and baseball events as well as Graduation, Special Olympics, and
many other community events in the stadium.
Recreation 001250 50475 2024 80 1 $48,000.00 Renovate asphalt walkways into Majors Field with new concrete
walkways.
Existing asphalt walkways have been patched several times over
the years and are uneven and have many trip hazards.
Recreation 001250 50475 2024 90 1 $6,500.00 Scorekeepers pavilions The older 2-story press box structures at Volanta Park have
termite damage and are unsafe. Need to tear them down and
replace with pavilion structures.
Recreation 001250 50475 2024 100 1 $64,000.00 Shade sail structures over bleacher seating at Founders Park
softball.
Shade sails would provide shade and protection from foul balls in
the bleacher seating areas. 8 structures for 4 softball fields
Recreation 001250 50475 2024 110 1 $144,000.00 Shade sail structures for bleacher seating at Volanta Park.Shade sails would provide shade and protection from foul balls.
9 fields = 18 structures
Recreation 001250 50475 2024 120 1 $18,000.00 Improvements to Dog Park Need 2 new watering stations, sodding, and additional gravel for
erosion areas.
Recreation 001250 50475 2024 140 1 $15,000.00 Replace old fencing at entrance to Volanta Park with ornamental
steel fencing.
The old chainlink fencing at the entrance to Volanta Park is in bad
shape and needs replacing with a more attractive fence.
Recreation 001250 50475 2024 150 1 $25,000.00 Ornamental steel fencing at Mike Ford Tennis Center.The old wooden fence is in bad condition and is a constant
maintenance issue. Replace wooden fence with ornamental steel
fencing for more attractive appearance and less maintenance.
Recreation 001250 50475 2024 180 1 $12,000.00 Infield stone material for the softball infields at Founders Park.Infield stone makes for a better playing surface and helps to play
faster after rainfall. The existing infields are loose clay material.
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Capital Improvements
FY2024 BudgetAccount Type Organization Object Year Line Quantity Amount Description Justification
Recreation 001250 50475 2024 190 1 $15,000.00 Replace chainlink mesh on softball fields at Founders Park.The chainlink fencing on the softball fields is damaged and bowing
out at the bottom causing a safety hazard for players.
Recreation 001250 50475 2024 200 1 $24,000.00 Resurfacing of Outdoor Pool The outdoor pool is leaking and has caused some erosion of the
pool deck.
Recreation 001250 50475 2024 220 1 $384,300.00 Bleachers for Manley Field (includes concrete slabs for bleachers,
ADA grandstand seating & fencing surrounding fields)
Discussed 07/25/23
Recreation 001250 50475 2024 240 1 $202,000.00 Fitness Court Replacement
Funding:
Single Tax - $40,000 Rotary - $40,000
BCBS Grant - $40,000 City - < $100,000
Replacement
Recreation 001250 50475 2024 250 1 $1,000,000.00 MEP & Structural Repairs at Municipal Pool
Recreation 001250 50475 2024 260 1 $25,000.00 Jasmine Park Improvements (placeholder)Per Mayor's request
Recreation 001250 50475 2024 270 1 $30,000.00 Replace 2 - 10ton AC units at Rec Center gym Older units are failing.
Recreation 001250 50475 2024 280 1 $20,000.00 Chemical Controller for indoor pool Current control system is 20 years old. New system would allow
for more control over chemical balance of the pool and aid in
recording of information
Recreation 001250 50475 2024 290 1 $140,000.00 WC Majors Field Pressbox Revenue offset from Fairhope High School
Recreation 001250 50475 2024 300 1 $418,091.00 New Tennis and Pickleball Courts at the Tennis Center
$3,314,891.00
Civic Center 001260 50475 2024 10 1 $50,000.00 ROLLOVER Municipal Complex (CC) Painting & Drywall Repairs
(Wallpaper covering approximately 5% of the area)
1. Main Lobby 2. Aud ramp hallway 3. Auditorium 4. Storeroom
5. Stage L & R dressing rooms 6. Restrooms 7. Delchamps rooms
1/2
Project delayed until roof repairs have been completed.
Civic Center 001260 50475 2024 20 1 $75,000.00 ROLLOVER Resurfacing parking lot
Civic Center 001260 50475 2024 30 1 $60,000.00 Replace copper water lines - municipal complex is constantly
leaking and or dripping damaging insulation, ceiling tiles,
furniture, and equipment.
Civic Center 001260 50475 2024 40 1 $40,000.00 "ROLLOVER"
Fire alarm system upgrade - City Hall/Civic Center
Civic Center 001260 50475 2024 60 5 $6,000.00 Front lobby door closures Door closures are failing from age and moisture (40+yrs). Egress is
compromised when they are blocked until repairs can be
$231,000.00
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Version: Final City of Fairhope
Capital Improvements
FY2024 BudgetAccount Type Organization Object Year Line Quantity Amount Description Justification
Museum/Welcome Center001270 50475 2024 10 1 $5,000.00 ADA walkway between museum and welcome center.
$5,000.00
Adult Rec 001300 50475 2024 10 1 $75,000.00 ROLLOVER Bathroom Reno
Adult Rec 001300 50475 2024 20 1 $25,000.00 Repainting Ballroom, reception areas,...
Adult Rec 001300 50475 2024 30 1 $30,000.00 Wiring/Manual Transfer Switch for Nix Center Material and 2000 amp transfer switch for Nix Center. Will be
done in house by Electric Dept
$130,000.00
Marina 001340 50475 2024 10 1 $8,000.00 B-base gravel for parking lot areas Cover the areas of the parking lot that are mostly sand.
Marina 001340 50475 2024 20 1 $8,000.00 Repairs to finger piers on docks for commercial boats Older piers with worn out boards need repair
Marina 001340 50475 2024 30 1 $45,000.00 Re-construct G-dock pier (no insurance - look at Cap Imprv FY23
budget rollevers for possible funding).
G-dock is used predominantly for transient and looper dockage.
Over 50% of the pier was severely damaged by a large shrimp boat
that was docked illegally and damaged the dock as it was leaving
the marina. The dock is not usable or safe for use.
$61,000.00
Public Works 001350 50475 2024 20 1 $125,000.00 Truck shed behind the recycle barn (crushed stone floor - no
concrete).
Need a roof to keep our trucks and equipment's hydraulic lines out
of the weather and sun.
$125,000.00
Landscape 001360 50475 2024 10 1 $70,000.00 3 New greenhouses for Landscaping Need to replace old falling down greenhouses with functional ones
$70,000.00
Fleet Maint 001460 50475 2024 10 1 $250,000.00 Add two bays on to the west end of the building - need $
separated for the following:
1. Slab
2. Metal/materials
3. Crane/Hoist (currently using crane from service truck - basically
taking it out of service in order to have crane in the shop.
Need more room to work with the city's growth.
Accounting will look at R&M (Streets & Sanitation) for additional
info that may be helpful regarding decision on this request.
Fleet Maint 001460 50475 2024 20 1 $75,000.00 New roof to the whole shop, (for current footprint) - not part of
request for two additional bays.
Metal roof has exceeded it life expectancy.
$325,000.00
Golf Clubhouse 001500 50475 2024 10 1 $7,000.00 Range Ball Dispenser Shack up Grades: water line added. New
Paneling and lighting.
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Version: Final City of Fairhope
Capital Improvements
FY2024 BudgetAccount Type Organization Object Year Line Quantity Amount Description Justification
Golf Clubhouse 001500 50475 2024 20 1 $5,000.00 Storage shed hurricane proofed with straps and electricity and
water lines added.
Golf Clubhouse 001500 50475 2024 30 1 $15,000.00 New carpet for clubhouse and pro shop
Golf Clubhouse 001500 50475 2024 40 1 $22,000.00 Replacement Roof on Cart barn
$49,000.00
Golf Grounds 001550 50475 2024 10 1 $70,000.00 Spray foam insulate maintenance building Old insulation is falling down and building gets extremely hot
Golf Grounds 001550 50475 2024 20 1 $135,000.00 Green's Drainage Project for ten greens (Mayor would like
additional information on mobilization fees).
Current greens don't drain properly.
Golf Grounds 001550 50475 2024 30 1 $28,000.00 Driving range renovation (concrete and mats)Improve driving range tee
Golf Grounds 001550 50475 2024 40 1 $315,000.00 Cart path renovation (Bid out before - no response). Discuss
getting the number lower, what other options might we have.
Resurface existing cart paths. Asphalt paths are in rough shape
and causing damage to golf carts. Try to leave some of the path as
grass where appropriate.
Golf Grounds 001550 50475 2024 50 1 $49,000.00 Quail Creek Maintenance Barn Roof
$597,000.00
Library 001750 50373 2024 10 1 $350,000.00 Rollover $200,000 Library 2nd floor renovations
Boys & Girls Club 001750 50383 2024 10 1 $12,000.00 New Fencing Rotary Youth Park Boys and girls club All playground equipment must be fenced in per DHR regulations.
The playground in front of the building needs new fencing around
Boys & Girls Club 001750 50383 2024 20 1 $20,000.00 revamp of the sewer system at the boys & Girls Club the grinder and basin for the sewer at the boys & girls club is
under sized and needs to me replaced
Boys & Girls Club 001750 50383 2024 30 2 $24,000.00 (2) 10-ton pack unit heat pumps Boys and Girls Club These will be the final HVAC Unit to be replaced at the boys and
girls clubBoys & Girls Club 001750 50383 2024 40 1 $17,215.00 Walkway canopy from back door to existing portable Boys and
Girls club
The Haven 001750 51131 2024 10 1 $131,360.00 Building Renovations
$554,575.00
Gas 002 50475 2024 10 1 $22,152.00 Roll over of construction of gas department breakroom.This will serve as a training classroom and a climate controlled
area for the department to eat lunch.
$22,152.00
Electric 003 50475 2024 10 1 $75,000.00 New Roll up doors for truck barn at sub station Truck barn was built in 2023. Now it needs doors to secure the
Electric 003 50475 2024 20 1 $10,700.00 Replace flooring in Utility's office building
555 South Section St.
$85,700.00
Page 120 of 128
Version: Final City of Fairhope
Capital Improvements
FY2024 BudgetAccount Type Organization Object Year Line Quantity Amount Description Justification
Water 004010 50475 2024 10 1 $50,000.00 Replace roof panels and side panels due to age and corrosion.
This will include gutters, screws, metal siding, flashing, and labor.
Carry Over-$50,000
The Pecan Building East (Water and Sewer Building) has leaks in
the lower bays. This will need replaced soon.
Water 004010 50475 2024 20 1 $100,000.00 Improvements to Pecan Building East. Water and Sewer building.
Carry Over -$45,000
This is for repairs to building. Including gutter repair, door repair
and/or replace, concrete and drainage work.
$150,000.00
WasteWater 004020 50475 2024 10 1 $125,000.00 Metal Building 40 x 40 Maintenance Building at WWTP. Metal
Building 40x40 with 2 bay doors insulated Including materials to
finish building interior.
Carry Over- $90,000
Metal building to replace old wood shed. For storage of spare
parts, motors, pumps. City crews will finish out inside and add
shelving.
$125,000.00
Sanitation 005030 50475 2024 10 1 $30,000.00 Maintenance/Repair for C&D Landfill Gas Piping system and
Fencing around Landfill areas (1200 LF or 6 Ft fence @ $25/FT)
ADEM Requirements for maintaining a safe landfill area
$30,000.00
$5,588,018.00 Total Budget FY24 (Capital Improvements) *Note* Total Budgeted FY2023 Capital Improvements $
2,874,737.91
($694,152.00)Less Rollovers
$4,893,866.00 Total Amount Requested FY24 Building - $ 15,000.00
Police - $ 57,203.00
HR - $ 20,000.00
Fire - $ 136,500.00
Recreation - $ 221,000.00
Civic Center - $ 508,638.00
Museum - $ 5,000.00
Adult Rec - $ 273,000
Marina - $ 240,000.00
Public Works - $ 110,000.00
Landscape - $ 0.00
Fleet Maint - $ 8,000.00
Golf - $18,000.00
Page 121 of 128
Version: Final City of Fairhope
Capital Improvements
FY2024 BudgetAccount Type Organization Object Year Line Quantity Amount Description Justification
Golf Grounds - $ 148,300.00
Library - $ 250,000.00
Gas - $ 45,000.00
Electric - $ 404,846.9
Water - $ 70,000.00
WasteWater - $ 115,000.00
Sanitation - $ 209,250.00
Page 122 of 128
Version: Final City of Fairhope
Utility System Improvements
FY2024 Budget
Account Type Organization Object Year Line Quantity Amount Description Justification
Gas 002 59500 2024 10 1 $78,000.00 Coleman Lane Creek Crossing Upgrade 6" high pressure gas main crossing located on Coleman lane in Spanish Fort.
Installing supports on main and repairing wash outs on ROW.
Gas 002 59500 2024 20 1 $196,000.00 Rollover Rock Creek Creek Crossing 2 creek crossings at Rock Creek on Main Street.
4" high pressure that are visible in the creek.
Gas 002 59500 2024 30 1 $43,000.00 Rollover Creek crossing at Hwy. 33 2" High Pressure creek crossing at Hwy. 33 in cow pin creek. we will bore in a new line below
the mud line of the creek.
Gas 002 59500 2024 40 1 $198,000.00 Rollover Mary Ann beech Rd. back feed to county road 1.This will provide a needed back feed to county road 1. Currently we will lose 4.5 miles of gas
customers on county road 1 if that main is cut.
Gas 002 59500 2024 50 1 $43,200.00 Rollover Engineering and permitting for 3 creek crossings.Engineering and permitting for the 3 creek crossings. These will require ADEM and EPA
permitting.
Gas 002 59500 2024 60 1 $130,000.00 Rollover Engineering for 6" Steel Replacement under I-10.The 6" gas main under I-10 and Hwy. 90 needs to be replaced. There is a short between the
casing and the pipe. this will require a large directional bore under 90 and I-10.
Gas 002 59500 2024 70 1 $200,000.00 On-Call Contractor for gas department.This will allow for contractor support in the event we have a time/safety sensitive issue.
needing emergency work. this would be yr. 2 of this contract with the cost staying the same.
Gas 002 59500 2024 80 1 $75,000.00 Additional Rectifier to increase Cathodic Protection.This rectifier will help support cathodic protection in main street in Daphne.
Gas 002 59500 2024 100 1 $500,000.00 Roll over of cast iron engineering balance.This will complete the engineering phase of the mandatory cast iron replacment.
Gas 002 59500 2024 110 1 $2,500,000.00 Cast Iron replacement construction phase 1.This is phase 1 of 6 in the replacement of cast iron. This is a requirement by PHMSA to
remove cast iron gas lines. (15 million total)
Gas 002 59500 2024 120 1 $500,000.00 New Meters and Regulators
$4,463,200.00
Electric 003 59100 2024 10 1 $100,000.00 Electrical Dept remote control system over all substations and smart reclosers.DSA services on monthly fee for services for upgrading the SCADA system and tech support
throughout the year. Materials for upgrading SCADA for all substations that are out of date.
(per Ben - email 07/03/23)
Electric 003 59110 2024 10 1 $2,250,000.00 AMI system Ongoing project for all utilities.
Electric 003 59500 2024 10 1 $1,900,000.00 Roll Over
-44 KV loop
-Contingency for the 44 kv
Install New 44 KV line with new Poles and ACSR wire along Morphy to Greeno to Dyer road,
which gives a loop feed for substations. Roll Over budget Item
Electric 003 59500 2024 20 1 $200,000.00 Roll Over Dyer Road 44 KV Pole Replacement and Wire Replacement.Roll Over. Replace 44 KV poles and wire down dyer road. Will do in house and not contract
out now.
Electric 003 59500 2024 30 1 $850,000.00 Underground Electric for Magnolia. Roll Over To install underground electric on Magnolia from Church to Bancroft. Roll Over item.
Electric 003 59500 2024 40 1 $300,000.00 Replace 4 lane lights on Greeno.To replace the old green poles, hps lights, on Greeno road to ALDOT approved Poles and
Lights. Will be 70 Poles and 140 Lights. Will be installed in house.
Electric 003 59500 2024 50 1 $166,000.00 Estimated engineering cost for the 44kv loop
Roll Over Item
Estimated engineering cost close to 9% for the 44kv loop.
Electric 003 59500 2024 70 1 $12,500.00 S and C TripSaver II.These were a budget item in 2022 and never bought. Would take place of fused points in
more critical areas. Will make the system more reliable and these are less expensive than the
3 phase smart reclosers.
Electric 003 59500 2024 80 1 $650,000.00 Underground fr Church St. down Magnolia. Additional to previous underground Planning for future development and upgrade system.
$6,428,500.00
Water 004010 59100 2024 10 1 $40,000.00 Upgrading Scada at Treatment Plants and Booster Stations SCADA is required for continuous monitoring of WTPs.
Page 123 of 128
Version: Final City of Fairhope
Utility System Improvements
FY2024 Budget
Account Type Organization Object Year Line Quantity Amount Description Justification
Water 004010 59500 2024 10 1 $5,000,000.00 Carry-over from FY23
Upgrade water main from CR 32 back to Fairhope Ave Engineering has started in
2021 budget year. Engineering for design is complete. Going out for bid in FY22-
FY23 work most likely will not start till Summer FY23 with completion in late FY24
Budget has increased (5 million to be spent now and 5 million for FY25)
Increase water capacity for long term Plan. Tied to Mulit-Year upgrade project for new
treatment plant and well at well field 3 and additional wells to be added in the near future.
Water 004010 59500 2024 20 1 $500,000.00 Water distribution system main replacement and upgrades Replace galvanized water mains and upsize water mains in areas not currently providing fire
protection. Emergencies that are not repairs and maintenance.
Water 004010 59500 2024 30 1 $450,000.00 $415,000 Carry-over FY23
Repair and Paint Water Tank at WTP 3
Water Tank has severe exterior corrosion. Has been more than 10 years since tank was
painted.
Water 004010 59500 2024 40 1 $350,000.00 On Call Contractor for Water
On call contractor to assist with emergency repairs, line extensions, deep repairs
Utilizing a Contractor to do repairs that are an emergency or beyond what our department
can safely do. Including, but not limited to, main line repair, main extensions, large bores, etc.
Water 004010 59500 2024 50 1 $100,000.00 Insertion Valves and Taps
Teams Insertion Valves. Valves installed while line is under pressure. Taps that are
larger than we or capable to make (3"and greater)
Insertion valves are used when water can not be turned off. This is for areas where no valve is
available and/or getting water off would large area. Taps are typically a reimbursable expense
due to tap fees.
Water 004010 59500 2024 60 1 $500,000.00 New Meters
Water 004010 59500 2024 70 1 $31,000.00 added by Jeff. Fiber to water tank on Nichols
Water 004010 59500 2024 80 1 $350,000.00 Adding Water Main is required for the added pumping capacity to the south end of
system. This will increase capacity.
Carry over from FY23
To increase water capacity for the system
Water 004010 59501 2024 10 1 $3,500,000.00 Upgrading Water Treatment Plant 3. . Plant will be capable of treating up to 6.0
MGD after upgrade and the 24" Water main to the north is installed and the 12"
Water main to the south connecting to proposed 12" on CR 32. Preliminary
Engineering started in FY21, Design engineering completed in FY22. Well bid and
awarded in FY22 Being drilled currently. Should award bid in July 22. for WTP. Work
This is needed to be able to meet current demand on system and preparing for future wells
on this site.
Budget Carry over from 2 previous years
Total project $7.6M
Water 004010 59501 2024 20 1 $600,000.00 Water Plant and Well upgrades and repairs. Water plant and well upgrades and
replacement. This includes, but not limited to, Pumps, motors, chemical feed
equipment, generator replacement, transfer switch, testing meters and gauges,
aerators, chemical tanks, and emergency well replacement
Budget is necessary to keep plants and wells in operation and meeting permit.
Water 004010 59501 2024 30 1 $200,000.00 Refurbish wells #6 and # 10. This budget includes engineering and bid assistance.
$190,000 Carry over from FY23
This budget is needed to prevent failure with well pump. Manufacturer recommends 10-12
years service from well pump, shafts, bearings, and motors. This is preventative maintenance
required by our water supply permit also.
Water 004010 59501 2024 40 1 $2,000,000.00 Expansion of wells at Water TP 3 Adding capacity to water system
Water 004010 59501 2024 50 1 $4,500,000.00 Upgrade Treatment Plant 1 including chemical feed equipment, upsize pumps, new
clear well, and electrical controls.
new well to wellfield 1 and upgrade to TP 1
Water 004010 59501 2024 70 1 $500,000.00 Adding piping/water mains to system to increase capacity Increase Water System capacity
$18,621,000.00
WasteWater 004020 59100 2024 10 1 $60,000.00 Lift Station Scada upgrade to Mission Updating remaining Stations to Mission SCADA. This work is done in house by our Electrician
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Utility System Improvements
FY2024 Budget
Account Type Organization Object Year Line Quantity Amount Description Justification
WasteWater 004020 59500 2024 10 1 $350,000.00 On Call Contractor for Sewer On call contractor to assist with emergency repairs, extensions, deep repairs (Over 12ft), etc.
This was previously called point repair.
Utilizing a Contractor to do repairs that are an emergency or beyond what our department is
equipped or trained to do.
WasteWater 004020 59500 2024 20 1 $3,688,680.00 Force Main From Bishop on Fairhope AVE. to the New Publix Lift Station
CARRY OVER FROM FY22
This is to serve all the development North of CR13
WasteWater 004020 59500 2024 30 1 $750,000.00 Force Main for New Twin Beech Lift Station
$480K work will not occur until FY24
This includes 12" HDPE Directionally bored from new Twin beech Lift Station to old Station
total Footage 2400ft.
In support of the Restore Grant Project for lift station rehab/replacement
WasteWater 004020 59500 2024 40 1 $800,000.00 Force Main Upgrade for South Section Lift Station Replace force main from old South Section Lift Station to Fels where Church Street Project
ends.
In support of the Restore Grant for lift station rehab/replacement
WasteWater 004020 59500 2024 50 1 $625,000.00 Force Main from Thompson Halll LS to Klump Development and South on Thompson
Hall Rd to Lift Station.
$625K FY23 and $625K FY24
5600 ft of 16" and12" HDPE directionally bored. This is for White Grove, Thompson Hall, And
New Klump Properties Lift Station.
In support of the Restore Grant for lift station rehab/replacement.
WasteWater 004020 59500 2024 60 1 $1,500,000.00 Force Main Upgrade from North Section Street Lift Station to manhole at North
Section and Bayou Dr.
2800 ft 16" directionally bored.
The force main upgrade is required for the Restore Grant upsizing North Section Lift Station.
WasteWater 004020 59500 2024 70 1 $700,000.00 Force main upgrade from New Twin Beech lift station to South Section Street and
Twin Beech
Upgrade necessary for the Restore Grant Project building new lift station on Twin Beech Rd.
WasteWater 004020 59500 2024 80 1 $125,000.00 Veterans/104 Traffic Circle relocation
WasteWater 004020 59501 2024 10 1 $1,000,000.00 Lift Station Upgrades Upgrading lift stations not part of the Restore project.
WasteWater 004020 59501 2024 20 1 $1,000,000.00 12 Permanent Generators for lift stations (Matching funds)
*900,000 reimburse from Hazard Mitigation*
Carry Over from FY22
Matching for grant and assistance with installation
WasteWater 004020 59502 2024 10 1 $107,500.00 WWTP RASS Pumps and Recycle Pump Replacement
Carryover 2023
Replace recycle pump due to wear and age. Adding 3rd RASS pump for high flows during
heavy rain events.
WasteWater 004020 59502 2024 20 1 $35,000.00 Blower Building
Repair interior walls and install prefab metal roof
Carryover 2023
Insulation deteriorated on walls. Roof was never installed.
Account Type Organization Object Year Line Quantity Amount Description Justification
WasteWater 004020 59502 2024 30 1 $75,000.00 Replace Blower
Replace turbo blower with positive displacement blower.
PD blower is more efficient than existing turbo style blower. Existing turbo blower has issues
and can only be sole sourced for repairs. Rebuild is more expensive than replacement.
WasteWater 004020 59502 2024 40 1 $40,000.00 Clarifier Rehab
Replace pivot arm bearings, piping, sweeps, etc.
Clarifiers are in operation 24/7. parts are replaced due to wear and scheduling to prevent
down time and permit violation.
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Utility System Improvements
FY2024 Budget
Account Type Organization Object Year Line Quantity Amount Description Justification
WasteWater 004020 59502 2024 50 1 $75,000.00 "Fuzzy" Filter rehab 8 years old Media is required to be replace due to reduced efficiency 8 years old. Actuators, Valves, and
controls are in need of upgrade due to upgraded SCADA system and discontinued parts.
WasteWater 004020 59502 2024 60 1 $17,000.00 Digester Rehab
Includes pipes, pumps, diffusers, actuators, valves, etc
ormal wear items to be replaced
All equipment has been quoted through vendor. Unless a sole source, we will obtain 3 quotes.
Repairs under $5,000 or due to non capitalized expense will be charged to repairs and
maintenance.
WasteWater 004020 59502 2024 70 1 $40,000.00 "Orbitol" rehab
Rehab of mixers bearings, motors, and drives
The orbitol was upgraded in late 2014. This budget is to replace equipment due to wear. All
equipment has been quoted through vendor. Unless its a sole source, we will obtain 3 quotes.
Repairs under $5,000 or due to non capitalized expense will be charged to repairs and
maintenance
WasteWater 004020 59502 2024 80 1 $80,000.00 "Head Works" repairs Rehab of Screens, Replace Cable Bridge, Repair Grit Removal System.
All equipment has been quoted through vendor. Unless its a sole source, we will obtain 3
quotes. Repairs under $5,000 or due to non capitalized expense will be charged to repairs and
maintenance
WasteWater 004020 59502 2024 90 1 $40,000.00 VLR (Vertical Loop Reactor) Repair
Rehab of mixers, drives, and motors
This budget is to replace equipment due to wear. All equipment has been quoted through
vendor. Unless a sole source, we will obtain 3 quotes. Repairs under $5,000 or due to non
capitalized expense will be charged to repairs and maintenance.
WasteWater 004020 59502 2024 100 1 $50,000.00 Replacement of misc. equipment not listed in individual budget item. This budget
item should cover any unknown replacement such as, but not limited to, A/C unit,
refrigerator, incubator, lab equipment, burners, and other equipment needed in
Repairs or replacement over $5000 or due to non capitalized expense will be charged to
repairs and maintenance.
WasteWater 004020 59502 2024 120 1 $50,000.00 UV repair due to age of equipment. This will include capitalized expenditures for
bulbs, ballasts, and misc. parts that will require replaced and/or upgraded.
Trojan 4000 Plus is the older UV system used during high flow events and for backup to the
newer UV system.
WasteWater 004020 59502 2024 130 1 $1,950,000.00 Headworks system - $2M per Phase 1 of 6
1.5 million in grant received from ADEM.
Daryl - quotes received 2 million for FY25
$13,158,180.00
$42,670,880.00 Total Budget FY24 (Utilities System Improvements)
($15,700,000.00)Less Rollovers FY 2023 *Note* Total Budgeted FY2023 Utility System Improvements $ 31,803,410
26,970,880.00$ Total Amount Requested FY24 GAS - $ 1,973,200
ELECTRIC - $ 6,086,430
WATER - $ 14,666,000
WASTEWATER - $ 9,075,780
Page 126 of 128
RESOLUTION 0. 4853-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That
the City Council approves and adopts the recommendations to fund new positions and approve Pay Grades;
reclassify positions; defund; and delete positions as presented in the FY2024 Budget as follows:
Positions Department Status Pay Grade
New Positions and/or Title Changes
Staff Accountant Treasury FTE 10
GIS Supervisor Planning FTE 11
Building and Fire Plans Examiner Building FTE 10
Police Training Sergeant Police FTE 10
Police Officer (2) Police PTE 8
HR Coordinator HR FTE 8
Code Enforcement Officer Revenue FTE 8
Customer Service Rep I Revenue FTE 5
Meter Operations Supervisor Meter FTE 9
Parks Maintenance Worker Recreation Seasonal 7
Youth Sports Program Coordinator Recreation FTE 9
Marina Worker Marina/Harbor PTE 4
City Engineer/General Superintendent Public Works FTE 16
Gardner II Public Works FTE 7
Park Ranger/Urban Forester Public Works FTE 9
Mechanic Fleet FTE 7
Golf Shoo Attendant (3) Golf Operations PTE 4
Project Manager Gas FTE 11
Line Crew Chief Electric FTE 14
Water Operator Trainee Water FTE 4
Water Operator II Water FTE 7
Equipment Operator IV Sanitation FTE 9
Defunded and/or Deleted Positions
ROW Construction Inspector Building FTE 9
Police Corporal Police FTE 9
HR Coordinator HR PTE 8
Customer Service Rep I Revenue PTE 5
Meter Reader II Meter FTE 6
Emergency Management Coordinator Adult Recreation FTE 9
Gardener I Public Works FTE 4
Starter/Marshall Golf Operation PTE 3
Equipment Operator III Sanitation FTE 8
GIS Technician Planning FTE 10
Transfers:
ROW Construction Supervisor-Building Public Works FT 10
Utility Billing Supervisor Revenue FT 9
ATTEST:
~~
City Clerk
Page 127 of 128
New Position/Defund Requests
FY2024 Budget
Position Location Cost Center Personnel Status Pay Grade Hourly Rate Annual Salary Notes
NEW/CHANGES POSITION:
Staff Accountant Treasury 001100 FT 10 26.44 55,000.00 New Position
GIS Supervisor Planning 001120 FT 11 34.62 72,000.00 Reclass
Building/Fire Plans Examiner Building 001130 FT 10 34.43 71,613.00 Reclass
Police Training Sergeant Police 001150 FT 10 38.05 79,148.16 Reclass
Police Officers Police 001150 PT 8 22.34 33,696.00 New Position
Police Officers Police 001150 PT 8 22.34 33,696.00 New Position
HR Coordinator HR 001170 FT 8 20.00 41,600.00 Change from PT
Code Enforcement Officer Revenue Department 001180 FT 8 24.51 50,975.00 New Position
Customer Service Rep I Revenue Department 001180 FT 5 16.00 33,280.00 Change from PT
Meter Operations Supervisor Meter 001190 FT 9 37.77 78,561.60 Reclass
Parks Maintenance Worker Recreation 001250 Seasonal 7 16.07 7,999.00 New Position
Youth Sports Program Coordinator Recreation 001250 FT 9 28.85 60,000.00 New Position
Marina Worker Marina/Harbor 001340 PT 4 15.57 23,479.56 New Position
City Engineer/General Superintendent Public Works 001350 FT 16 79.33 165,000.00 New Position
Gardner II Public Works 001350 FT 7 21.88 45,515.00 Reclass
Nature Park Ranger Forester Public Works 001350 FT 9 27.45 57,089.76 New Position
Mechanic Fleet 001460 FT 7 24.04 50,000.00 New Position
Golf Shop Attendant Golf Operations 001500 PT 4 10.50 10,374.00 New Position
Golf Shop Attendant Golf Operations 001500 PT 4 10.50 10,374.00 New Position
Golf Shop Attendant Golf Operations 001500 PT 4 10.50 10,374.00 Reclass
General 521.19 989,775.08
Project Manager Natural Gas Department 002 FT 11 34.43 71,613.00 New Position
Gas 34.43 71,613.00
Line Crew Chief Electric 003 FT 14 35.51 73,862.88 New Position
Electric 35.51 73,862.88
Water Operator Trainee Water 004010 FT 4 18.00 37,440.00 New Position
Water Operator II Water 004010 FT 7 21.88 45,510.40 New Position
Water 39.88 82,950.40
Equipment Operator IV Sanitation 005030 FT 9 28.00 58,240.00 Reclass
Sanitation 28.00 58,240.00
Total 659.01 1,276,441.36
DEFUNDING:
GIS Technician Planning 001120 FT 10 26.27 54,641.60
ROW Construction Inspector Building 001130 FT 9 29.15 60,632.00
Police Corporal Police 001150 FT 9 36.24 75,369.84
HR Coordinator HR 001170 PT 8 20.00 30,160.00
Customer Service Rep Revenue Department 001180 PT 5 15.00 14,820.00
Meter Reader II Meter 1190 FT 6 30.35 63,128.00
Emergency Management Coordinator Economic & Community Dev 001300 FT 9 20.15 41,910.96
Gardener I Publicworks 001350 FT 4 15.57 32,388.71
Starter/Marshall Golf Operations 001500 PT 3 10.82 10,690.16
General 203.55 (383,741.27)
Equipment Operator III Sanitation 005030 FT Sanitation 24.51 50,974.56
(24.51) (50,974.56)
Total 179.04 (434,715.83)
Net 838.05 841,725.53
TRANSFERS:
Utility Billing Supervisor Meter 001190 FT 9 27.45 57,089.76 Trf to Revenue
ROW Construction Supervisor Building 001130 FT 10 27.00 56,160.00 Trf to Public Works
27.00 113,249.76
Page 128 of 128