HomeMy WebLinkAboutCity Council_Regular Session_Minutes_08_29_2023ST A TE OF ALABAMA
COUNTY OF BALDWIN
)(
)(
The City Council. City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope. Alabama 36532, on
Tuesday, 29 August 2023.
10155
Present were Council President Jay Robinson, Councilmembers: Jack Burrell,
Corey Martin, Jimmy Conyers, and Kevin Boone, Mayor Sherry Sullivan, City
Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Robinson called the meeting
to order at 6:09 p.m. The invocation was given by Pastor Rick Malugani of Fairhope
Christian Church and the Pledge of Allegiance was recited.
Council President Robinson stated there was a need to add on an agenda item
after Agenda Item Number 27: a resolution that the City of Fairhope approves the
procurement for a qualified contractor for the Drainage Improvement Project at the
West End of Fels Avenue from PL Russell LLC for a not-to-exceed amount of
$77,416.21.
Councilmember Boone moved to add on the above-mentioned item not on the
printed agenda. Seconded by Councilmember Burrell, motion passed unanimously by
voice vote.
Councilmember Martin moved to approve minutes of the 14 August 2023,
regular meeting; minutes of the 14 August 2023, work session. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council regarding the following items:
I)Announced Electric Crews going to Gainesville. Florida to be pre-staged
to help with Hurricane recovery; and thanked the Community for
bringing water and Gatorade to take with the Electric Crews; and
2)Excited to see rain which help drop water consumption to 7.2 million
gallons per day; and
3)Presented a Certificate of Appreciation to Dr. Fred Diegmann who is
retiring after 49 years. She said her mother worked for Dr. Diegmann
over 30 years. Dr. Diegmann stated he opened the first OB/GYN practice
in Baldwin County; and thanked the City Council and Mayor for this
recognition. Council President Robinson said Dr. Diegmann delivered
his fourth child and said he is wonderful.
Council President Robinson passed the gavel to Councilmember Martin.
10156
29 August 2023
Council President Robinson left the dais at 6: 15 p.m.
The following individuals spoke during Public Participation for Agenda
Items:
I)Rene' Boutin, I 0950 Driver Court, addressed the City Council regarding the
Emergency Water Conservation Plan put into effect on August 7, 2023 and
commented this is one rule fits all. He mentioned the exception for newly
planted sod could be watered for 30 days was not easily found. Mr. Boutin
said that there should be more information on Ordinance that could be easily
found. Councilmember Martin commented that Ordinances are fluid and
stated that language regarding sod was on the first ordinance too.
Council President Robinson returned to the dais at 6:26 p.m.
2)Art Dyas, 18261 Scenic Highway 98, addressed the City Council regarding
the Emergency Water Conservation Plan and stated we need to start looking
at other alternatives. He said everyone pulls from the same aquifer; and
mentioned using treated effluent from the wastewater. Councilmember Martin
commented he has been pushing for this; and said he and Mayor Sullivan
called ADEM to ask if this was okay. He said ADEM commented it is okay;
and we would be using the gray water from the wastewater treatment plant.
3)Rene' Boutin, I 0950 Driver Court, addressed the City Council again and
commented he had called a well company and spoke to one of the head
honchos who lives in Fairhope. He said we could dig a well and use the
untreated water.
Councilmember Martin commented he was excited that other people are
looking into separating our water. He said this is a solution; and I like being first to do
this. He said we would be an example to others.
Councilmember Martin introduced in wntmg an ordinance to require
annexation for property outside the City Limits but contiguous to the City Limits for
new connection to the City of Fairhope's Water System. Council President Robinson
said this was discuss in detail in the Work Session and explained the ordinance as
written. He said there are still some uncertainties. Councilmember Burrell said there
are jurisdictional laws that need to be addressed. He said we own our water system
and we are a water selling company. Attorney Chris Williams said we need to discuss
these in Executive Session; and may take action to amend the ordinance and layover.
Councilmember Conyers said short-term rain will help but long-tenn we need to sell
our water. Council President Robinson said he agrees with annexation but have a lot
of questions on implementation.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the September 11, 2023 City Council meeting.
10157
29 August 2023
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes and
extends the Park and Street Usage Fees Contract for the IAFL Semi-Pros' Fairhope
Storm semi-professional football team on a year to year basis (Current contract
expires on December 31, 2023 ). Seconded by Councilmember Boone, motion passed
unanimously by voice vote.
RESOLUTION NO. 4819-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes and extends the
Park and Street Usage Fees Contract for the IAFL Semi-Pros' Fairhope Storm semi
professional football team on a year to year basis that expires on December 31, 2023. The
set rental fee for W. C. Majors Field also known as the Fairhope Municipal Stadium shall
be $500.00 per rental for five mutually agreed upon spring days (generally March to
July). Additionally, the usage fees for the Barnwell football facilities shall be set at
$25.00 per day for regular spring season practice up to three mutually agreed days per
week, weather permitting, during the same time frame. The fees in question are current
established fees for rental of the facilities in question. The Fairhope Storm shall comply
with all standard facility use agreement requirements including but not limited to suitable
minimum insurance requirements. The Parks and Recreation Department shall retain all
concession and parking rights to be assigned at its discretion. School activities, Special
Olympics, and other events take precedent over the Fairhope Storm. This contract cannot
be subleased nor transferred to any other entity.
Adopted on this 29th day of August, 2023
Attest:
�i,� City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves Amendment No.
I to the Subaward Agreement for ADCNR Grant #SIP 17-FACP; and authorizes the
Mayor to execute Amendment No. 1 between the City of Fairhope and ADCNR.
Seconded by Councilmember Martin, motion passed unanimously by voice vote.
10158
29 August 2023
RESOLUTION NO. 4820-23
APPROVAL OF AMENDMENT NO. 1 FOR THE ALABAMA DEPARTMENT OF
CONSERVATION AND NATURAL RESOURCES GRANT #S1P17-FACP
(RESTORE ACT-COMMUNITY-BASED COMPREHENSIVE LAND USE PLAN)
WHEREAS, the City of Fairhope was awarded a RESTORE Act Direct Component
Subrecipient Grant (#S 1 P 17-F ACP) from the Alabama Department of Conservation
and Natural Resources (ADCNR) in the amount of $650,000.00 for the Fairhope Area
Community-Based Comprehensive Land Use Plan; and
WHEREAS, the project is currently underway and the Alabama Department of
Conservation and Natural Resources (ADCNR) issued Amendment No. 1 to the
Subaward Agreement whereby the grant period of performance ending date has been
extended by 12 months, from 3/31/2024 to 3/31/2025;
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City Council approves Amendment No. 1 to the
Subaward Agreement for ADCNR Grant #S1P l 7-FACP, extending the contract
period of performance through 3/31/2025; and authorizes the Mayor to execute
Amendment No. 1 between the City of Fairhope and ADCNR.
Adopted on this 29th day of August, 2023
Attest:
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves Amendment No.
1 to RFP 006-20 -Program Administrative Services for Community-Based
Comprehensive Land Use Plan to Grant Management, LLC for ADCNR Grant
#S 1 P 17-FACP; and authorizes the Mayor to execute Amendment No. 1 between the
City of Fairhope and Grant Management, LLC. Seconded by Councilmember Martin,
motion passed unanimously by voice vote. Councilmember Burrell asked if the cost
would increase; and staff said it would not.
10159
29 August 2023
RESOLUTION NO. 4821-23
AMENDMENT NO. 1 TO RFP 006-20 PROGRAM ADMINISTRATION
SERVICES CONTRACT FOR THE ALABAMA DEPARTMENT OF
CONSERVATION AND NATURAL RESOURCES GRANT #SIPI 7-FACP
(RESTORE ACT-COMMUNITY-BASED COMPREHENSIVE LAND USE PLAN)
WHEREAS, the City of Fairhope did solicit Requests for Proposals (RFP 006-20 -Program
Administrative Services for Community-Based Comprehensive Land Use Plan) in accordance
with applicable federal, state and local laws, codes, regulations, ordinances, etc., including,
but not limited to all executive orders (EO}, Office of Management and Budget (0MB)
requirements, and U.S. Treasury Regulations; and
WHEREAS, on September 14, 2020 the City Council awarded RFP 006-20 to Grant
Management, LLC for ADCNR Grant #S l P17-FACP; and
WHEREAS, the Alabama Department of Conservation and Natural Resources (ADCNR)
issued Amendment No. I to the Subaward Agreement whereby the grant period of
perfonnance ending date has been extended by 12 months, from 3/3 I /2024 to 3/31/2025;
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City Council approves Amendment No. I to RFP 006-20 -Program
Administrative Services for Community-Based Comprehensive land Use Plan to Grant
Management, LLC for ADCNR Grant #SIP17-FACP, extending the contract period of
perfonnance through 3/31/2025; and authorizes the Mayor to execute Amendment No. I
between the City of Fairhope and Grant Management, LLC.
Adopted on this 29th day of August, 2023
Attest:
�� City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves Amendment No.
1 to RFP PS00I-21 -Professional Planning Services for Community-Based
Comprehensive Land Use Plan to Neel-Schaffer, Inc. for ADCNR Grant #SIP 17-
F ACP; and authorizes the Mayor to execute Amendment No. 1 between the City of
Fairhope and Neel-Schaffer. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote. Councilmember Burrell asked if the cost would increase;
and staff said it would not.
10160
29 August 2023
RESOLUTION NO. 4822-23
AMENDMENT NO. 1 TO RFP PS00l-21 PLANNING SERVICES
CONTRACT FOR THE ALABAMA DEPARTMENT OF
CONSERVATION AND NATURAL RESOURCES GRANT #SlP17-FACP
(RESTORE ACT-COMMUNITY-BASED COMPREHENSIVE LAND USE PLAN)
WHEREAS, the City of Fairhope did solicit Requests for Proposals (RFP PS00 1-21
Professional Planning Services for Community-Based Comprehensive Land Use Plan in
accordance with applicable federal, state and local laws, codes, regulations, ordinances, etc.,
including, but not limited to all executive orders (EO), Office of Management and Budget
(0MB) requirements, and U.S. Treasury Regulations; and
WHEREAS, on May 24, 2021 the City Council awarded RFP PS00 1-21 to Neel-Schaffer for
ADCNR Grant #SIPI 7-FACP; and
WHEREAS, the Alabama Department of Conservation and Natural Resources (ADCNR)
issued Amendment No. I to the Subaward Agreement whereby the grant period of
perfonnance ending date has been extended by 12 months, from 3/3 l /2024 to 3/31/2025;
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City Council approves Amendment No. I to RFP PS00I-21 -
Professional Planning Services for Community-Based Comprehensive land Use Plan to Neel
Schaffer, Inc. for ADCNR Grant #SI Pl 7-F ACP, extending the contract period of
perfomrnnce through 3/31/2025; and authorizes the Mayor to execute Amendment No. I
between the City of Fairhope and Neel-Schaffer.
Adopted on this 29th day of August, 2023
Attest:
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves Amendment No.
I to RFQ PS007-20 -Geographic Infonnation System (GIS) Services for
Community-Based Comprehensive Land Use Plan to Goodwyn, Mills and Cawood,
Inc. for ADCNR Grant #SIP 17-FACP; and authorizes the Mayor to execute
Amendment No. I between the City of Fairhope and Goodwyn, Mills and Cawood,
Inc. Seconded by Councilmember Martin, motion passed unanimously by voice vote.
Councilmember Burrell asked if the cost would increase; and staff said it would not.
10161
29 August 2023 RESOLUTION NO. 4823-23 AMENDMENT NO. 1 TO RFQ PS007-20 GEOGRAPHIC INFORMATION SYSTEM (GIS) SERVICES CONTRACT FOR THE ALABAMA DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES GRANT #S1P17-FACP (RESTORE ACT-COMMUNITY-BASED COMPREHENSIVE LAND USE PLAN) WHEREAS, the City of Fairhope did solicit Requests for Qualifications (RFQ PS007-20 -
Geographic Infonnation System (GIS) Services for Community-Based Comprehensive Land
Use Plan in accordance with applicable federal, state and local laws, codes, regulations,
ordinances, etc., including, but not limited to all executive orders (EO), Office of
Management and Budget (0MB) requirements, and U.S. Treasury Regulations; and WHEREAS, on April 26, 2021 the City Council awarded RFP PS007-20 to Goodwyn, Mills
and Cawood, Inc. for ADCNR Grant #S 1 P 17-F ACP; and WHEREAS, the Alabama Department of Conservation and Natural Resources (ADCNR)
issued Amendment No. 1 to the Subaward Agreement whereby the grant period of
performance ending date has been extended by 12 months, from 3/31/2024 to 3/31/2025; BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council approves Amendment No. 1 to RFQ PS007-20 -
Geographic Information System (GIS) Services for Community-Based Comprehensive land
Use Plan to Goodwyn, Mills and Cawood, Inc. for ADCNR Grant #S1P17-FACP, extending
the contract period of performance through 3/31/2025; and authorizes the Mayor to execute
Amendment No. 1 between the City of Fairhope and Goodwyn, Mills and Cawood, Inc.
Adopted on this 29th day of August, 2023
Attest:
Lisa�d�k
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a Contract with Kimley-Horn and Associates for Professional Engineering
Services for Dog House Pump Station Rehabilitation (RFQ PS23-023) with a not-to
exceed amount of $193,000.00. The motion was seconded by Councilmember Boone.
10162
29 August 2023
Councilmember Burrell stated that he would be voting against this motion; and
commented it is 1 percent over the maximum of industry standards. Councilmember
Conyers said he would lean on Mr. Morefield's recommendation since he has
previously used company. But hears Councilmember Burrell and agrees companies
cannot take advantage of the City. Council President Robinson agreed that if we are
charged outside of industry standards by any company, we need to take a look this.
Councilmember Martin asked if we vote down would it put the City in a bind; and
also agreed about companies taking advantage of the City. Councilmember Burrell
commented this should have been negotiated better.
After further discussion, motion passed by the following v01ce votes: A YE -
Conyers, Robinson, and Boone. NAY -Burrell and Martin.
RESOLUTION NO. 4824-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to
execute a Contract with Kimley-Hom and Associates for Professional Engineering
Services for Dog House Pump Station Rehabilitation (RFQ PS23-023) with a not-to
exceed amount of $193,000.00.
DULY ADOPTED THIS 29TH DAY OF AUGUST, 2023
Attest:
�/l�/ L� nks,MMC
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of Weathering Steel Power Poles for the Dyer Road Project from Myer
Utility Structures, LLC in the amount of $88,683.00 with an added contingency
amount of $8,868.30 for a not-to-exceed amount of $97,551.30. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
10163
29 August 2023
RESOLUTION NO. 4825-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope approves the procurement of Weathering Steel Power
Poles for the Dyer Road Project from Myer Utility Structures, LLC in the amount of
$88,683.00 with an added contingency amount of $8,868.30 for a not-to-exceed
amount of $97,551.30.
[2]Contingency is due to a lead time of 34 weeks on the poles with a 6-month price
confirmation.
[2]The Weathering Steel Power Poles are exempt from formal bidding per Code of
Alabama 1975, Section 41-16-51 (b )(7).
ADOPTED ON THIS 29TH DAY OF AUGUST, 2023
ouncil President
Attest:
Li A�a ks, MMC:
City Clerk
Councilmember Burrell moved to table Agenda Item Number 13. Seconded
by Councilmember Martin, motion passed unanimously by voice vote.
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of an Aruba Replacement Core Switch to replace failed hardware with a
total not-to-exceed amount of $23,711.00. Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
10164
29 August 2023
RESOLUTION NO. 4826-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope approves the procurement of an Aruba Replacement
Core Switch to replace failed hardware with a not-to-exceed amount of $23,711.00.
[2]Failed switch located in Dispatch and all traffic from the City goes through this
switch.
[3]Purchase is through National Cooperative Purchasing Alliance (NCPA) Contract
#01-145 and does not have to be let out for bid.
ADOPTED ON THIS 29TH DAY OF AUGUST, 2023
Attest:
L�s:&�
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of 21,000 feet of 2" Drisplex Gas Pipe from General Utility Pipe &
Supply with a not-to-exceed amount of $23,100.00. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote.
*
*
*
10165
29 August 2023
RESOLUTION NO. 4827-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City of Fairhope approves the procurement of 21,000 feet of 2" Drisplex
SDRI I PE2708 6500 Gas Pipe from General Utility Pipe & Supply with a not-to
exceed amount of $23, I 00.00.
[2]Three (3) quotes received and lowest quote from General Utility Pipe & Supply.
[3]Pipe is exempt from fonnal bidding per Code of Alabama 1975, Section 41-16-
51 (b )(7).
ADOPTED ON THIS 29TH DAY OF AUGUST, 2023
Attest:
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of Professional Services from Artist, Hannah Legg, for the Mural
Display at Arts Alley for a not-to-exceed amount of $21,000.00; and authorizes
Mayor Sherry Sullivan to execute Mural Project Agreement. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
*
*
10166
29 August 2023
RESOLUTION NO. 4828-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l]That the City of Fairhope approves the procurement of Professional Services from
Artist, Hannah Legg, for the Mural Display at Arts Alley for a not-to-exceed amount
of $21,000.00; and authorizes Mayor Sherry Sullivan to execute Mural Project
Agreement.
[2]AMEA funds of $10,000.00 will be used towards this project.
ADOPTED ON THIS 29TH DAY OF AUGUST, 2023
Attest:
Councilmember Burrell moved to table Agenda Item Number 17. Seconded
by Councilmember Boone, motion passed by the following voice votes: A YE -
Burrell, Martin, Robinson, and Boone. NAY - Conyers. Councilmember Burrell said
this is a City Council task.
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby approves and
authorizes Mayor Sherry Sullivan to execute a Memorandum of Understanding
between the Baldwin County Commission, Baldwin County Sheriffs Office, and the
City of Fairhope for the administration of the School Resource Officer Program at
Baldwin County Public Schools. Seconded by Councilmember Conyers, motion
passed unanimously by voice vote.
10167 29 August 2023
RESOLUTION NO. 4829-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City Council hereby approves and authorizes
Mayor Sherry Sullivan to execute a Memorandum of Understanding ("MOU")
between the Baldwin County Commission, Baldwin County Sheriffs Office, and the
City of Fairhope, which outlines the purpose, goals, objectives, and procedures for the
administration of the School Resource Officer ("SRO") Program at Baldwin County
Public Schools.
ADOPTED ON THIS 29TH DAY OF AUGUST, 2023
n, Council President
Attest:
L��
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the proposed City of Fairhope Purchasing
Policy Guidelines procedure is hereby approved for expenditures which will
streamline the process which will save time and money; and the City Treasury
Department shall provide to the City Council a bi-monthly report of capital items
budgeted and non-budgeted. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUTION NO. 4830-23
WHEREAS, the Governing Body of the City of Fairhope adopts an annual budget
that approves line item expenses for the City of Fairhope General Fund and Utilities;
and
WHEREAS, the City Council is desirous to make the expenditure process more
efficient for City Staff, for the City Council, and for the City; and
10168
29 August 2023
WHEREAS, the City Treasury Department shall provide to the City Council a bi
monthly report of capital items budgeted and non-budgeted; and
WHEREAS, the City Council by adopting the attached proposed City of Fairhope
Purchasing Policy Guidelines will streamline the process which will save time and
money.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the attached proposed City of Fairhope Purchasing
Policy Guidelines procedure is hereby approved for expenditures which will
streamline the process which will save time and money; and the City Treasury
Department shall provide to the City Council a bi-monthly report of capital items
budgeted and non-budgeted.
ADOPTED ON THIS 29TH DAY OF AUGUST, 2023
Attest:
L��L
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to write a letter on behalf of the City of Fairhope to support South Alabama Regional
Planning Commission's (SARPC) Grant Application to the NOAA Climate
Resilience Regional Challenge on behalf of the communities across Southwest,
mostly coastal, Alabama. Seconded by Councilmember Martin, motion passed
unanimously by voice vote.
*
*
10169
29 August 2023
RESOLUTION NO. 4831-23
WHEREAS, the South Alabama Regional Planning Commission (SARPC) plans to
participate in the potential development of a Regional Resilience Plan for Mobile,
Baldwin, and Escambia counties of Alabama;
WHEREAS, the National Oceanic and Atmospheric Administration (NOAA) announced
a funding opportunity made possible by the Inflation Reduction Act titled, NOAA
Climate Resilience Regional Challenge;
WHEREAS, this Grant Program focuses on collaborative approaches to achieving
resilience in coastal regions and advancing NOAA's efforts to build Climate-Ready
Coasts;
WHEREAS, SARPC plans to apply for these grant funds as the lead applicant on behalf
of the counties and communities we serve throughout our Region with the support of our
Region's primary coastal organizations and resource managers;
WHEREAS, the Vision of this group effort is to engage Mobile, Baldwin, and Escambia
counties and their municipalities in the development of a Regional Resilience Plan;
WHEREAS, the Resilience Plan will address six themes which will be led by area
experts: (I) Emergency Preparation; (2) Natural Environment Protection; (3) Renewable
Energy and Energy Efficiency Changes; (4) Improved Health Outcomes; (5)
Strengthening the Built Environment; and (6) Economic and Workforce Development;
THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY
OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to write
a letter on behalf of the City of Fairhope to support the South Alabama Regional
Planning Commission's (SARPC) Grant Application to the NOAA Climate Resilience
Regional Challenge on behalf of the communities across Southwest, mostly coastal,
Alabama.
ADOPTED ON THIS 29TH DAY OF AUGUST, 2023
Attest: L�&;/�City Clerk
10170
29 August 2023
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves and adopts the
recommendations of the Personnel Board and Department Heads to retitle positions;
change pay grades; reclassify positions; and delete positions as presented in said
resolution. The motion was seconded by Councilmember Burrell. After Mayor
Sullivan explained the resolution, motion passed unanimously by voice vote.
RESOLUTION NO. 4832-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves and adopts the recommendations of the
Personnel Board and Department Heads to retitle positions, change pay grades; reclassify
positions; and delete positions as follows:
Positions: Department Current Change
Title Changes, Pay Grade Changes, Reclassify Pay Pay
Grade Grade
Lead Electrician Electric 8 10
Electrician Electric 7 8
Chief Building Inspector Building 10
Chief Electrical Inspector Building 9 10
Fire/Safety Inspector Building 7 9
Permit Teclmician/CRS Coordinator Building 6 7
Station Control Technician Police 9 8
Support Service Technician Police 6
Parks Maintenance Worker Recreation 7
Deleted Positions and Title Changed Above
CFM Electrician Electric 10
Assistant Building Official Building 13
Beach Patrol Officer Police 6
Station Control Technician/Digital Forensic Police 9
Equipment Operator 1 -Recreation Recreation 4
ADOPTED THIS 29TH DAY OF AUGUST, 2023
ATTEST:
�.qi/41.LA. anks,
City Clerk
IO 171
29 August 2023
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council authorizes Mayor Sherry
Sullivan to enter into a contract with Daphne Utilities for a Water Connection Project
with an estimated cost of $35,873.20 to enhance water distribution reliability and
increase community resilience. The motion was seconded by Councilmember
Conyers. After Mayor Sullivan explained the resolution, motion passed unanimously
by voice vote. She said it would take IO to 14 days to connect.
RESOLUTION NO. 4833-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council finds that improved water distribution
systems in and around the City of Fairhope serve a valuable public purpose; and the City
Council desires a water connection project between Daphne Utilities and Fairhope
Utilities.
The water connection project aims to establish a seamless linkage be tween Daphne
Utilities and Fairhope Utilities, enhancing the overall water distribution network and
ensuring a reliable supply for both communities.
BE IT FURTHER RESOLVED BY THE GOVERNING BODY OF TH ECITY OF
FAIRHOPE, ALABAMA, That the City Council authorizes Mayor Sherry Sullivan to
enter into a contrac t with Daphne Utilities for a Water Connec tion Project with an
estimated cost of $35,873.20 to enhance water distribution reliability and increase
community resilience.
Adopted on this 29th day of August, 2023
Attest:
�bU,/
ity Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope estimates that its
anticipated allocation from the Rebuild Alabama Act fund for the Fiscal Year 2024
will be approximately $160,000.00 to be used for street maintenance, improvement,
replacement and construction of roads within the City of Fairhope, with the
increasing allocations for each fiscal year thereafter. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote.
29 August 2023
RESOLUTION NO. 4834-23
RESOLUTION ADOPTING TRANSPORTATION PLAN
PURSUANT TO THE REBUILD ALABAMA ACT
10172
WHEREAS, the 2019 Alabama legislature in Act. No. 2019-2 adopted the Rebuild
Alabama Act; and
WHEREAS, the Rebuild Alabama Act provides for an allocation among the
municipalities of the state on the basis of the ratio of population of each municipality
to the total population of all municipalities of the state a portion of the additional
taxes levied under the Act to be used for transportation infrastructure, improvement,
preservation, and maintenance; and
WHEREAS, the Act provides that the municipal governing body of the City of
Fairhope shall adopt an annual Transportation Plan no later than August 31st which
shall provide a detailed list of projects for which expenditures are intended to be
made in the next fiscal year and shall be based upon an estimate of the revenues
anticipated from the fund in which the additional revenue is deposited during the next
fiscal year; and
WHEREAS, the Act further provides that any such funds shall be used only for the
maintenance, improvement, replacement, and construction of roads maintained by the
City of Fairhope and such other uses as are defined in the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF
THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope estimates that
its anticipated allocation from the Rebuild Alabama Act fund for the Fiscal Year 2024
will be approximately $160,000.00 to be used for street maintenance, improvement,
replacement and construction of roads within the City of Fairhope, with the
increasing allocations for each discal year thereafter.
DULY ADOPTED THIS 29TH DAY OF AUGUST, 2023
Attest:
{A�s�
City Clerk
10173
29 August 2023
Councilmember Martin moved to grant the request of Jon Cardwell (Principal
of Fairhope High School), requesting permission to close streets to hold the Fairhope
High School Homecoming Parade to be held at 5:30 p.m. on September 21, 2023, and
the use of the Beach Pavilion immediately following the parade for the bonfire pep
rally. Both events would be from 5:00 p.m. to 8:30 p.m. to include the set up and
actual event. Also, requesting that the rental fee be waived for this school function.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
Councilmember Conyers moved to grant the request of Leslie Edgemon
(Baldwin County Humane Society), requesting permission to close streets in
downtown Fairhope on Thursday, October 26, 2023, from 5:00 p.m. to 7:00 p.m. for
the Fairhope Witches Ride 2023. The ride will begin and end at Coastal Alabama
Community College Amphitheater. This whimsical bike ride benefits local animal
rescue and helps animals throughout our area. Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
Councilmember Conyers moved to approve charge off Uncollectible Utility
Accounts for the fiscal year 2016-2017 in the amount of $226,888.90. Seconded by
Councilmember Martin, motion passed unanimously by voice vote. Councilmember
Conyers stated that it is a large amount but the number is going down due to more
data being collected.
Councilmember Martin moved to approve charge off Insufficient Checks
("NSF") for fiscal years 2017 through 2019 in the amount of$3,133.95. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement for a qualified contractor for the Drainage Improvement Project at the
West End of Fels Avenue from PL Russell LLC for a not-to-exceed amount of
$77,416.21. Seconded by Councilmember Boone, motion passed unanimously by
voice vote.
*
*
*
10174
29 August 2023
RESOLUTION NO. 4835-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope approves the procurement for a qualified contractor for
the Drainage Improvement Project at the West End of Fels Avenue from PL Russell
LLC for a not-to-exceed amount of $77,416.21.
[2]A Request for Quote was sent to three (3) potential vendors for this Public Works
purchase and PL Russell LLC was the lowest.
[2]This purchase is under the new State of Alabama Purchasing Threshold for Public
Works and does not require formal bids.
ADOPTED ON THIS 29TH DAY OF AUGUST, 2023
n, Council President
Attest:
�;� L�nks,C
City Clerk
No one spoke during Public Participation for Non-Agenda Items.
At the request of the City Attorney, Marcus E. McDowell, the City Council
will rise from the meeting to go into Executive Session based on Alabama Code
Section 36-25A-7(a)(3) to discuss imminent, potential, and pending litigation; and
Code Section 36-25-7(a)(7) to discuss preliminary negotiations involving matters of
trade or commerce in which the entity is in competition with private individuals or
entities or other governmental bodies in Alabama or other states or foreign nations.
The approximate time to be in Executive Session is 60 minutes. Councilmember
Boone moved to go into Executive Session. Seconded by Councilmember Conyers,
motion passed unanimously by voice vote.
10175
29 August 2023
Attorney Chris Williams stated we need to add Code Section 36-25-7(a)(7) for Trade
of Commerce as listed above in the request. He said they may take action after
Executive Session. Council President Robinson told the audience it is unlikely we
will take any action.
Exited the dais at 7: 15 p.m. Returned at 8:26 p.m.
Councilmember Conyers moved to adjourn the meeting. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 8:26 p.m.
n, Council President
��� �ks,MMC
City Clerk