HomeMy WebLinkAbout08-14-2023 City Council Meeting MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
)(
)(
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 14 August 2023.
10134
Present were Council President Jay Robinson, Councilmembers: Jack Burrell,
Corey Martin, Jimmy Conyers, and Kevin Boone, Mayor Sherry Sullivan, Attorney
Marion E. Wynne, and City Clerk Lisa A. Hanks. City Attorney Marcus E. McDowell
was absent.
There being a quorum present, Council President Robinson called the meeting
to order at 6:09 p.m. The invocation was given by Dr. Darren McClellan of Fairhope
United Methodist Church and the Pledge of Allegiance was recited. Councilmember
Burrell moved to approve minutes of the 24 July 2023, regular meeting; minutes of
the 24 July 2023, work session; and minutes of the 7 August 2023, special called
emergency City Council meeting. Seconded by Councilmember Boone, motion
passed unanimously by voice vote.
Council President Robinson stated there was a need to add on an agenda item
after Agenda Item Number 30: a Motion to move the regularly scheduled meetings on
Monday, August 28, 2023 to Tuesday, August 29, 2029 at the same time and place.
Councilmember Boone moved to add on the above-mentioned item not on the
printed agenda. Seconded by Councilmember Martin, motion passed unanimously by
voice vote.
Mayor Sullivan addressed the City Council regarding the following items:
1)Thanked City Staff and Police Department for great start to the
school year;
2)Attended Business Council of Alabama this past weekend; and
received great comments regarding Fairhope;
3)Announced Pickleball Courts opened at Quail Creek;
4)Reminded everyone about Coffee with the Mayor is on August 16,
2023;
5)Stated bids for Waterfront Project and will finally get this project
started;
6)Mentioned Water Conservation and gave statistics on rainfall and
days above 95 degrees.
10135
14 August 2023
The following individuals spoke during Public Participation for Agenda
Items:
1)Joe Rytlewski, 14 Paddock Drive, addressed the City Council regarding Agenda
Item Number 7: an Ordinance amending Ordinance No. 1682, an Emergency
Water Conservation Plan for Users of the City of Fairhope Water System. Mr.
Rytlewski said he was concerned about the Emergency Water Conservation; and
there is no way to know the status of water. He said Phase II was a needed key
step; and the impression was our tanks were empty which was a surprise. Mr.
Rytlewski stated there is not enough infonnation out there.
Councilmember Burrell said he would give infonnation regarding the
Emergency Water Conservation Plan Ordinance when it is brought up. He said we are
still at 85% capacity; and half of our usage is irrigation. He we were pegged at 100%
so we went from Phase I to Phase III. Councilmember BmTell commented SB 107
stopped the moratoriums and we have explosive growth just outside of our
jurisdiction. He said we will increase capacity by 22% with the new well.
Councilmember Burrell stated in 2020 we put the Ordinance in place and we knew it
would not be perfect. He said we are looking at other options besides the new well.
Council President Robinson commented after the Special-Called meeting the
capacity went down. He said we considered all of the ramifications going into Phase
III would cause; and it was the only choice we had under circumstances.
Council President Robinson stated that Agenda Item Number 5 was pulled at
the request of the applicant.
Councilmember Conyers moved for final adoption of Ordinance No. 1780, an
ordinance to amend Ordinance No. 1510 known as the Personnel Rules, Policies and
Procedures Ordinance, Section 7 Time Off From Work, 7.01 Paid Holidays and
Birthday Paid Day Off. (Introduced at City Council Meeting on July 24, 2023)
Seconded by Councilmember Boone, motion for final adoption passed by the
following voice votes: A YE -Burrell, Martin, Conyers, Robinson, and Boone. NAY
-None.
Councilmember Burrell introduced in wntmg Ordinance No. 1781, an
ordinance to amend Ordinance No. 1682: An Emergency Water Conservation Plan
for Users of the City of Fairhope Water System; specifically Code Sections 10.5-54,
10.5-55, and 10.5-56. He explained the revisions and the rationale for changes; i.e., 7
out of 10 days instead of 7 consecutive days. He mentioned new lawn or plantings
were exempt and could be watered for 30 days. Council President Robinson
commented he had trouble with pools versus lawns. Councilmember Martin replied
grass will come back but a pool pump will not come back. He said irrigation is done
at the same time but not everyone tops off their pool at the same time.
10136
14 August 2023
Councilmember Burrell said that modem pools have auto fillers and no way to
monitor those. He said Phase III was tweaked as well as violations; and can be lifted
by City Council in each Phase if needed. Council President Robinson said we hope to
do these in Phases. He said if usage numbers are consistent through tomorrow; odd
and even number addresses would be able to water. Council President Robinson said
Phase Ill will reduce usage, fill up tanks, get clean water, and give us higher pressure.
Councilmember Martin said he does not feel the majority is gardens but is irrigation.
He commented drinking water is more important than dead lawns. Councilmembers
were in agreement if they lifted the water conservation Phase III, we would go back
to ground zero again. Councilmember Conyers said Phase III is at 95% instead of
100% which is too late to react. He commented we need to identify a new well or
water supply.
Mayor Sullivan explained the Ordinance now and the new Ordinance. She said
employees are being challenged, people are chasing our water truck, and Thoms
Hospital is calling due to low water pressure. Councilmember Martin said we are
working and thinking to find a long-tenn solution. Mayor Sullivan stated we have
identified another well site and looking into it.
Council President Robinson said six years ago upgrading out infrastructure was our
greatest need. He said we are playing catch up and trying to do so during one of the
worse supply chain issue. Council President Robinson commented it just takes time
and asked for everyone to be patient.
In order to take immediate action, Councilmember Burrell moved for
immediate consideration. Seconded by Councilmember Martin, motion for immediate
consideration passed unanimously by the following voice votes: A YE -Burrell,
Martin, Conyers, Robinson, and Boone. NAY -None. Councilmember Burrell then
moved for final adoption of Ordinance No. 1781. Seconded by Councilmember
Martin, motion for final adoption passed by the following voice votes: A YE -
Burrell, Martin, Conyers, Robinson, and Boone. NAY -None.
Councilmember Martin moved to continue Phase III per Ordinance that is in
place until City Council makes a decision or until parameters of new Ordinance are in
effect. Seconded by Councilmember Boone, motion passed unanimously by voice
vote.
Councilmember Conyers stated he wanted to add Robert "Rob" Stankoski to
the list. Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution and to add Robert Stankoski to list, a resolution authorizing
Mayor Sherry Sullivan to appoint Special Prosecutors. Seconded by Councilmember
Boone, motion passed unanimously by voice vote.
10137
14 August 2023
RESOLUTION NO. 4802-23
BE IT RESOL YEO BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Sherry Sullivan is hereby authorized to appoint the
following persons as special Prosecutors to be used when the City Attorney, Marcus
E.McDowell, has a conflict with certain cases at a fee of $100.00:
James H. Sweet
Patrick Prendergast
Trey Canida
W.Lee Webb
William "Liam" Scully
Robert Stankoski
BE IT FURTHER RESOLVED BY THE GOVERNING BODY OF THE CITY OF
F AI RH OPE, ALABAMA, that Resolution No. 3299-19 is hereby repealed and
replaced.
ADOPTED 14TH DAY OF AUGUST, 2023
nson, Council President
ATTEST:
�� City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that certain items are declared surplus and the
Mayor and City Treasurer are hereby authorized and directed to dispose of personal
property owned by the City of Fairhope by one of the four methods listed on the
resolution. Seconded by Councilmember Martin, motion passed unanimously by
voice vote.
10138
14 August 2023
RESOLUTION NO. 4803-23
WHEREAS, the City of Fairhope, Alabama, has certain items of personal property
which are no longer needed for public or municipal purposes: and
\VHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the
municipal governing body to dispose of unneeded personal property:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
FAIRHOPE, ALABAMA, AS FOLLOWS:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, is not needed for public or municipal purposes, and hereby declared
surplus:
[SEE ATTACHED LIST OF EQUIPMENT)
SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed
to dispose of the personal property owned by the City of Fairhope, Alabama,
described in Section I, above, by one of the following methods:
a.Receiving bids for such property ("via GovDeals"). All such property shall
be sold to the highest bidder, provided, however. that the City Council shall
grant the authority to the Mayor to reject all bids when, in her opinion, she
deems the bids to be less than adequate consideration for the personal
property.
b.Sold for scrap or recycle at the highest offered value.
c.Disposal via landfill.
d.7 416.3 KV A 546 Amp Siemens Regulars will be sold to highest bidder.
ADOPTED AND APPROVED THIS 14TH DAY OF AUGUST. 2023
ATTEST:
�Jl.�-L�,MMc
City Clerk
10139 14 August 2023 GOV DEALS
RECClMMEMlED DESCRIPTION MILEAGE YEAR VIN NUMBER DISPOSITION
GOV DEAL FORD F-550 DIESEL 71,078 2006 1FDAF51lP78EA0Hl20
GOV DEAL CHEVROLET COLORADO 129,409 2006 1GCCS148968208294
GOV DEAL CHEVROLET MALIBU 112,266 2010 1G1ZA5E06AF190131
GOV DEAL FORD F SUPER DUTY DIESEL 180,000 1990 2FVLF47M2LCB06051
GOV DEAL INTERNATIONAL 1654 FLAT BED DIESEL 1,216HRS. 1984 1 HTLAHEM 1 FHA27003
GOV DEAL FORDF250 126,563 2003 1 FDNF20L43ED58804
GOV DEAL TRAILER BLUE 90 X 40
GOV DEAL CHEVROLET SUBURBAN 2009 1GNGC46K19R198674
GOV DEAL BEAD BLASTER
GOV DEAL CHEVROLET COLORADO 164,014 2006 1GCCS196268306261
GOV DEAL CATERPILLER GENERATOR W/FUEL TANK 3056 1ML01337
GOV DEAL ASSET 00000 (000) GOLF GROUNDS BENDPAK TURF MAINTENANCE LIFT KIT
BIDS 7 • 416.3 KVA 546AMP SIEMENS REGULATORS (soid to highes1 bidder)
GOV DEAL 2009 JOHN DEERE TRACTOR 7130 WITH SABER TOOTH TIGER SIDE ARM MOWER 6710 1543 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope awards (RFQ PS23-0l 9) for Rehab Engineering Services for Dog House Lift Station Project to KimleyHom and Associates, Inc.; and hereby authorizes Mayor Sherry Sullivan to negotiate a fee schedule, and establish a not-to-exceed limit with this firm. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 4804-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope awards RFQ for Rehab Engineering Services for (RFQPS23-019) Dog House Lift Station Project to Kimley-Hom and Associates, Inc.; andhereby authorizes Mayor Sherry Sullivan to negotiate a fee schedule, and establish a notto-exceed limit with this firm.DULY ADOPTED THIS 14TH DAY OF AUGUST, 2023 Attest: �lb� dfsa.anks, MMC City Clerk inson, Council President
10140
14 August 2023
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract for Extension No. I of (Bid No. 023-22), Disaster Debris
Removal Monitoring Services 2022 with True North Emergency Management, LLC
per the tenns and conditions of the original contract. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 4805-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to
execute a contract for Extension No. 1 of (Bid No. 023-22), Disaster Debris Removal
Monitoring Services 2022 for the Public Works Department, with True North
Emergency Management, LLC per the tenns and conditions of the original contract.
The cost of this contract will be detennined if it is activated at the time of a disaster.
Attest:
isaA.Hanksfa C
City Clerk
Adopted on this 14th day of August, 2023
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract for Extension No. I of (Bid No. 026-22), On Call Contractor for
Gas Department, with Equix Energy Services, LLC as per the tenns and conditions of
the original contract. The annual cost not-to-exceed $200,000.00. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
*
*
10141
14 August 2023
RESOLUTION NO. 4806-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute a contract for
Extension No. 1 of (Bid No. 026-22), On Call Contractor for Gas Department, with Equix
Energy Services, LLC as per the tenns and conditions of the original contract. The annual
cost not-to-exceed $200,000.00.
Adopted on this 14th day of August, 2023
Attest: k{!)lL City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute Change Order No. 2 for (Bid No. 23-016-COF-2023-EDA00IA) Asbestos
Abatement Fairhope K-1 Center with a cost of$1,245.80 and to award Change Order
No. I to Hernandez Demolition and Remediation, LLC. The new contract total will
be $71,274.20. Seconded by Councilmember Conyers, motion passed unanimously
by voice vote.
RESOLUTION NO. 4807-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Change Order No.
2 for (Bid No. 23-016-COF-2023-EDA00lA) Asbestos Abatement Fairhope K-1 Center with
a cost of $1,245.80 and to award Change Order No. 2 to Hernandez Demolition and
Remediation, LLC. The new contract total will be $71,274.20.
ADOPTED ON THIS 14TH DAY OF AUGUST, 2023
Attest:
.�!laL-�MC
City Clerk
10142
14 August 2023
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution to Award (Bid No. 23-032-2023-PWI-012) for
City-Wide Road Repair, Resurfacing and Striping Project for the Public Works
Department to Asphalt Services, Inc. with a total bid proposal not-to-exceed
$900,792.38. The motion was seconded by Councilmember Conyers. Councilmember
Martin said this is something the community needs. Councilmember Burrell
commented the bids came in over budget plus Civic Center and Pecan Building
parking lot. He questioned if this bid is over 33% of budget. Mayor Sullivan said the
Rebuild Alabama list must be posted. Public Works Director Richard Johnson
explained the bid and reason it was over budget. After further discussion, motion
passed unanimously by voice vote.
RESOLUTION NO. 4808-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City of Fairhope did request, receive, and open bids for City-Wide Road
Repair, Resurfacing and Striping Project for the Public Works Depm1ment (Bid No. 23-
032-2023-PWI-0 12) at 555 South Section Street in the City of Fairhope offices, Fairhope,
Alabama.
[2]At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
City-Wide Road Repair, Resurfacing and Striping Project
for the Public Works Department
[3]After evaluating the bid proposals with the required bid specifications, Asphalt
Services, Inc., with the total bid proposal not-to-exceed the amount of $900,792.38, is
now awarded the bid for City-Wide Road Repair, Resurfacing and Striping Project for the
Public Works Department.
ADOPTED ON THIS 14TH DAY OF AUGUST, 2023
son, Council President
Attest:
/4� City Clerk
14 August 2023 ;
_.,,....,....,_ .. -.1uu _____ .._, .... --.w...,....,.._. ---.. •car--...... -.....-.......... ______ ,.,._
A
I
C
0
! , •
"
I
I
l ..
VMldor:
llld Doeum- SlgMdlN-rtad:
81c1Bond:
- Complla- (YIN):
_,,._., ___ ,......._,._._ rrtl LF
_..__�,.....- ......... 170
L.F.
----,--.Ho11a1Rtl1-
,......i.-L.F. ----s.--•.to•--IL -,..__ JelL.F. ____ .. .,_ ...... ._. __ .,...__z.TaU'. -Dita------•�
-.--...-,1,1•LF.
C-- .............. -A ... -
�.U41LF
lleaCIIIDIM--IC-..,,.,.ID S--T __ ,__2..217LF.
8-Dlla--N.-81.• F----�1Jlol0Lf'. °""'-Dl'lle--�,., .. ...,.._ .,__,,..,__:U,OLF.
-.-. ....... -oq ...... -Apptw.4.DSI.Y
Cllr�Celllor ...... --.... ... ----�8.Y .
...... - ....... ...-.-Lillll-lft -
�-T-
II ••
.......,; / -----°'1"'""
.....,.. ___
V ., ,. ,.,....._
111,G0.16
111.0la.D
IA,MI0."8
131.8211.00
1100,0I0.90
1111.1121.ao
1110-.25
IM.'92.IIO
170.-.IIO
1111,?47.IG
171.>03.00
1111,111.111
113.MIO.OO
-.'1112.:111
0 J.. 'ft::9,e ]0--'i?e;>,.,3
e,., ___ _ 10143 .,.,,., ._ -Conolrualon�
V
V .,
PllljKI-----•
11a.eo:1.a
___ ,e
____ ,&
l1GII.Na.R
... 957.00
S,:111.0M.115
1,eo.112.01
SJ0.-.10
1104.115. n
1711.&aAle
111111.2?2.'3
116,ISUI0 -.-.IT Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of the Renewal of Cradlepoint NetCloud Essentials Subscriptions and Yearly Support; and these are on the Alabama State Department of Purchasing Bid List and therefore does not have to be let out for bid with a cost not-to-exceed $15,848.00. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. I
l
10144
14 August 2023
RESOLUTION NO. 4809-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of the Renewal of
Cradlepoint NetCloud Essentials Subscriptions and Yearly Support for the IT Department;
and Subscriptions and Support are on Alabama State Department of Purchasing bid list and
therefore does not haYe to be let out for bid. The cost not-to-exceed budgeted amount of
$15,848.00.
ADOPTED ON THIS 14TH DAY OF AUGUST, 2023
Attest:
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of the Renewal of 27 Annual Subscriptions of CitizenServe Software:
and authorizes procurement allowed by the Code of Alabama 1975, Section 41-16-
51 (a)(l l) with a total amount not-to-exceed $40,500.00. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 4810-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope has voted to approve the procurement of the renewal
of 27 Annual Subscriptions of CitizenServe Software for the IT Department from Online
Solutions. LLC; and authorizes procurement allowed by the Code of Alabama 1975, Section
41-16-51 (a)(l 1 ). The total amount is $40,500.00.
Attest:
10145
14 August 2023
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of a John Meunier Rotopac Screw Compactor for the Wastewater
Treatment Plant with a total cost not-to-exceed $29,765.31. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 4811-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope approves the procurement of a John Meunier Rotopac
Screw Compactor that includes the needed parts, plus freight from Templeton and
Associates for the Wastewater Treatment Plant with a total quote budgeted not-to
exceed $29,765.31.
[2]Templeton and Associates is sole source. The equipment is exempt from fonnal
bidding per Code of Alabama 1975, Section 41-16-51 (b )(7).
ADOPTED ON THIS 14TH DAY OF AUGUST, 2023
Attest:
�s� City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of 476 Media -Pink 20 D Aluminum Clips for the Wastewater
Treatment Plant with a total cost not-to-exceed $19,992.00. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
10146
14 August 2023
RESOLUTION NO. 4812-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City of Fairhope approves the procurement of 476 Media -Pink 20 D
Aluminum Clips for the Parkson Fuzzy Filter from Parkson Corporation for the
Wastewater Treatment Plant with a total quote budgeted not-to-exceed $19,992.00.
[2]Parkson Brand Fuzzy Filter Equipment is sole source and exempt from fonnal
bidding per Code of Alabama 1975, Section 41-16-51 (b )(7).
ADOPTED ON THIS 14TH DAY OF AUGUST, 2023
Attest:
��#t� �s,Mc
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of a Maintenance Support Plan for the Hewlett Packard Plotter with a
three-year agreement with a not-to-exceed amount of $2,336.28, annual cost $778. 76;
and authorizes Mayor Sherry Sullivan to execute the agreement. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
*
*
*
10147
14 August 2023
RESOLUTION NO. 4813-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope approves the procurement of a Maintenance Support
Plan for the Hewlett Packard Plotter with a three-year agreement to include parts,
labor, consumables, plus 1,500 sq. ft. of line drawings color/black per quarter for a
not-to-exceed amount of $2,336.28, annual cost $778.76; and authorizes Mayor
Sherry Sullivan to execute agreement.
[2]The Maintenance Plan will be purchased via the Purchasing Cooperative NASPO
Cooperative Contract (# I 40596-AL02) through HP. Inc. and DEX Imaging will
facilitate support.
ADOPTED ON THIS 14TH DAY OF AUGUST, 2023
Attest: *✓dd.L-=lrisaA.nks, Ml:
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope hereby amends the
Budget for the FY2022-2023 as recommended and presented in said resolution; and
authorizes the City Treasurer to make the necessary changes. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
*
*
10148
14 August 2023
RESOLUTION NO. 4814-23
WHEREAS, the City Council adopted on September 26, 2022, a resolution approving
and adopting the proposed Budget for the FY2022-2023, Resolution No. 4570-22; and
WHEREAS, the City of Fairhope is desirous to amend the Budget and that the following
estimates of expenses. as related thereto, are hereby adopted and those expenses are
appropriated as follows:
Account Description Debit Credit
001350-50440 Small Equipment 49,889.00
0013 50-504 70 Purchases Vehicles & Equipment 49,889.00
001150-50440 Equip & Vehicle Repair 13,341.00
001150-504 70 Purchases Vehicles & Equipment 17,267.00
001-49030 Insurance Claim 30,608.00
001150-50475 Capital Improvements 27,862.00
001150-50524 Property Rental/Lease 36,725.00
001-49895 Transfer from Impact Fees 64,587.00
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City of Fairhope hereby amends the Budget for the
FY2022-2023 as recommended and presented above; and authorizes the City Treasurer to
make the necessary changes.
ADOPTED ON THIS 14TH DAY OF AUGUST, 2023
Attest:
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to write a letter in support to endorse the South Alabama Regional Planning
Commission's application for the PROTECT Grant. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote.
10149
14 August 2023
RESOLUTION NO. 4815-23
\VHEREAS, US 90/98 Causeway project is an impo1tant planning project that will
improve resiliency against severe weather events and to enable communities a safe
evacuation route; and
WHEREAS, US 90/98 is a heavily traveled route used by out-of-state drivers and that
local commuters take daily between Baldwin and Mobile County; and
WHEREAS, During severe weather and post natural disasters the US 90/98 Causeway
route is severely impacted and can have profound effects on daily travel between Mobile
and Baldwin County; and
WHEREAS, the P011 of Mobile, the Mobile International Airp011, and numerous
multimodal hubs all are located on Mobile Bay and frequently utilize Interstate 10
helping to stimulate and drive the economy of Mobile and Baldwin Counties, the State of
Alabama and the entire Gulf Coast region; and
\VHEREAS, the U.S. Department of Transp01tation is committed to improving our
nation's infrastructure through the Promoting Resilient Operations for Transfonnative,
Efficient, and Cost-Saving Transpo1tation Program (PROTECT) Grant Opportunity
PROTECT Grant program; and
THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY
OF FAIRHOPE, ALABAMA, that Mayor Sheny Sullivan is hereby authorized to write
a letter in support to endorse the South Alabama Regional Planning Commission's
application for the PROTECT Grant.
ADOPTED ON THIS 14TH DAY OF AUGUST, 2023
Attest:
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sherry Sullivan to expend Impact Fees from the Impact Fee Account for the New
Police Precinct located at 329 South Greeno Road for Renovations and Rent for the
"Police" Benefit Areas; not to exceed $64,587.00. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote.
10150
14 August 2023
RESOLUTION NO. 4816-23
WHEREAS, the City of Fairhope adopted Ordinance No. 1625, An Ordinance repealing
and replacing Ordinance No. 1331 to establish Impact Fees on new development in the
City of Fairhope on October 13, 2018 in accordance with Act No. 2006-300 enacted by
the Legislature of Alabama on April 4, 2006; and
\VHEREAS, the City desires to use funds for "'Police" which is a Benefit Area for (i) the
cost recovery of the City's cost and expense related to the construction, development and
improvement of its justice center, (ii) the cost recovery of the City's cost and expense
related to the construction, development and improvement of its animal shelter, (iii) the
acquisition of police vehicles, and (iv) the acquisition of police-related apparatus and
equipment, and (v) the police component of the "'Impact Fee Study" prepared by
TischlerBise; and
WHEREAS, the following project shall be paid from the Impact Fees Account and have
met the criteria stated to be paid from said Account:
•New Police Precinct located at 329 South Greeno Road -Renovations and Rent;
not to exceed $64,587.00.
NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Shen-y
Sullivan to expend Impact Fees for the above project as designated from the Impact Fee
Account for services for the ''Police" Benefit Areas.
DULY ADOPTED THIS 14TH DAY OF AUGUST, 2023
Attest
L�.ic�
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
Procurement of Two Police Car Engines with a total cost of $12,624.44; and awards
RFQ to Ten-y Thompson Chevrolet. Seconded by Councilmember Martin, motion
passed unanimously by voice vote.
10151
14 August 2023
RESOLUTION NO. 4817-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[ 1]That the City of Fairhope did request and receive RFQs for Procurement Two
Police Car Engines for the Police Department.
[2]At the appointed time and place, RFQs were received and tabulated as follows:
Terry Thompson Chevrolet $12,624.44
Sandy Sansing Chevrolet $11,528.32 (None available)
McConnell Automotive $12,373.22 (Would need to order)
[3]After evaluating the quotes with required specifications, Terry Thompson
Chevrolet is now awarded the RFQ for Two Police Car Engines with a total
unbudgeted cost of $12,624.44.
ADOPTED ON THIS 14TH DAY OF AUGUST, 2023
Attest:
��)t� a.isaA.Hnk�, MMe
City Clerk
Councilmember Burrell told the City Council that someone told him plaza
was for Spanish places. Councilmember Martin introduced in writing, and moved for
the adoption of the following resolution, a resolution that the City of Fairhope accepts
and approves the recommendation by Mayor Sherry Sullivan to name the Clock
Comer Property "Gaston Plaza." Seconded by Councilmember Conyers, motion
passed unanimously by voice vote.
10152
14 August 2023
RESOLUTION NO. 4818-23
WHEREAS, on July 24, 2023, Mayor Sherry Sullivan discussed the naming of the
Clock Comer Property and gave a history of same; and
WHEREAS, the Clock Comer Property has been named Gaston's Auto Livery,
Gaston's Garage, and Gaston Motor Company; and
WHEREAS, Mayor Sullivan recommended that the Clock Comer Property be named
"Gaston Plaza."
WHEREAS, the City Council is desirous to name the Clock Comer Property
"Gaston Plaza" as recommended.
NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City of Fairhope accepts and approves the
recommendation by Mayor Sullivan to name the Clock Comer Property "Gaston
Plaza."
DULY ADOPTED THIS 14TH DAY OF AUGUST, 2023
Attest:
�,'� City Clerk
Councilmember Martin moved to grant the recommendation from the
Recreation Board to extend Fairhope Stonn Football's Contract on a year to year
basis for use of W. C. Majors Field. Seconded by Councilmember Boone, motion
passed unanimously by voice vote.
Councilmember Martin moved to appoint Bryan Flowers as Second Alternate
to the Board of Adjustments & Appeals for a three year tenn which will expire
August 2026. Seconded by Councilmember Boone, motion passed unanimously by
voice vote.
10153
14 August 2023
City Council reviewed an application for a Special Retail License -More than
30 Days by Jan-ett Crum, Gulf Coast Pinball, LLC d/b/a Fairhope Pins and Pints
located at 212B Fairhope Avenue, Fairhope, Alabama 36532. Councilmember
Conyers moved to approve the issuance of the license. Seconded by Councilmember
Burrell, motion passed unanimously by voice vote.
City Council reviewed an application for a Restaurant Liquor License by
Nancy Dupre, Rae's Kitchen, LLC d/b/a Rae's Kitchen, 76 South Section Street, Unit
B, Fairhope, Alabama 36532. Councilmember Conyers moved to approve the
issuance of the license. Seconded by Councilmember Burrell, motion passed
unanimously by voice vote.
City Council reviewed an application for a Restaurant Liquor License by
Thomas Genin, TBT Fairhope, LLC, d/b/a The Blind Tiger located at 1 Beach Road,
Fairhope, Alabama 36532. Councilmember Bun-ell moved to approve the issuance of
the license. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
City Council reviewed an application for a Restaurant Liquor License by John
Matus, Sports Biz, LLC, d/b/a Tammy's Sports Bar and Grill, located at 210 Eastern
Shore Shopping Center, Fairhope, Alabama 36532. Councilmember Boone moved to
approve the issuance of the license. Seconded by Councilmember Martin, motion
passed unanimously by voice vote.
Councilmember Burrell moved to change the regularly scheduled meetings on
Monday, August 28, 2023 to Tuesday, August 29, 2029 at the same time and place.
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
Items:
The following individuals spoke during Public Participation for Non-Agenda
1)Clay Godwin, 957 Charleston Loop, addressed the City Council
regarding the budget and in-igation revenue based on the water
moratorium.
2)IT Director Jeff Montgomery addressed the City Council regarding
a core switch, a piece of network equipment, that is not budgeted
and is malfunctioning. He said this item will be on the next agenda
with an approximate cost of $24,000.00.
*
*
10154 14 August 2023 Councilmember Boone moved to adjourn the meeting. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 8:02 p.m. City Clerk