HomeMy WebLinkAboutCity Council_Regular Session_Agenda_08_29_2023
CITY OF FAIRHOPE
CITY COUNCIL AGENDA
TUESDAY, 29 AUGUST 2023 - 6:00 P.M. – CITY COUNCIL CHAMBER
Invocation and Pledge of Allegiance
1. Approve minutes of 14 August 2023 Regular City Council Meeting and minutes of 14
August 2023 Work Session.
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Ordinance – An Ordinance to require annexation for property outside the City Limits but
contiguous to the City Limits for new connection to the City of Fairhope’s Water System.
6. Resolution – That the City Council hereby authorizes and extends the Park and Street
Usage Fees Contract for the IAFL Semi-Pros’ Fairhope Storm semi-professional football
team on a year to year basis (Current contract expires on December 31, 2023).
7. Resolution – That the City Council approves Amendment No. 1 to the Subaward
Agreement for ADCNR Grant #S1P17-FACP; and authorizes the Mayor to execute
Amendment No. 1 between the City of Fairhope and ADCNR.
8. Resolution – That the City Council approves Amendment No. 1 to RFP 006-20 - Program
Administrative Services for Community-Based Comprehensive Land Use Plan to Grant
Management, LLC for ADCNR Grant #S1P17-FACP; and authorizes the Mayor to execute
Amendment No. 1 between the City of Fairhope and Grant Management, LLC.
9. Resolution – That the City Council approves Amendment No. 1 to RFP PS001-21 –
Professional Planning Services for Community-Based Comprehensive Land Use Plan to
Neel-Schaffer, Inc. for ADCNR Grant #S1P17-FACP; and authorizes the Mayor to execute
Amendment No. 1 between the City of Fairhope and Neel-Schaffer.
10. Resolution – That the City Council approves Amendment No. 1 to RFQ PS007-20 –
Geographic Information System (GIS) Services for Community-Based Comprehensive
Land Use Plan to Goodwyn, Mills and Cawood, Inc. for ADCNR Grant #S1P17-FACP;
and authorizes the Mayor to execute Amendment No. 1 between the City of Fairhope and
Goodwyn, Mills and Cawood, Inc.
11. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a Contract with
Kimley-Horn and Associates for Professional Engineering Services for Dog House Pump
Station Rehabilitation (RFQ PS23-023) with a not-to-exceed amount of $193,000.00.
City Council Meeting
29 August 2023
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12. Resolution – That the City of Fairhope approves the procurement of Weathering Steel
Power Poles for the Dyer Road Project from Myer Utility Structures, LLC in the amount of
$88,683.00 with an added contingency amount of $8,868.30 for a not-to-exceed amount of
$97,551.30.
13. Resolution – That the City of Fairhope approves the procurement of a New Replacement
Roof for the Quail Creek Maintenance Barn from Roof Doctors with a not-to-exceed
amount of $49,000.00.
14. Resolution – That the City of Fairhope approves the procurement of an Aruba Replacement
Core Switch to replace failed hardware with a total not-to-exceed amount of $23,711.00.
15. Resolution – That the City of Fairhope approves the procurement of 21,000 feet of 2”
Drisplex Gas Pipe from General Utility Pipe & Supply with a not-to-exceed amount of
$23,100.00.
16. Resolution – That the City of Fairhope approves the procurement of Professional Services
from Artist, Hannah Legg, for the Mural Display at Arts Alley for a not-to-exceed amount
of $21,000.00; and authorizes Mayor Sherry Sullivan to execute Mural Project Agreement.
17. Resolution – That the City of Fairhope approves the selection of PFM Financial Advisors
LLC for Professional Consulting Services as Financial Advisor with annual retainer for a
not-to-exceed amount of $20,000.00; and hereby authorizes Mayor Sherry Sullivan to
execute contract.
18. Resolution – That the City Council hereby approves and authorizes Mayor Sherry Sullivan
to execute a Memorandum of Understanding between the Baldwin County Commission,
Baldwin County Sheriff’s Office, and the City of Fairhope for the administration of the
School Resource Officer Program at Baldwin County Public Schools.
19. Resolution – That the proposed City of Fairhope Purchasing Policy Guidelines procedure
is hereby approved for expenditures which will streamline the process which will save time
and money; and the City Treasury Department shall provide to the City Council a bi-
monthly report of capital items budgeted and non-budgeted.
20. Resolution – That Mayor Sherry Sullivan is hereby authorized to write a letter on behalf of
the City of Fairhope to support South Alabama Regional Planning Commission’s (SARPC)
Grant Application to the NOAA Climate Resilience Regional Challenge on behalf of the
communities across Southwest, mostly coastal, Alabama.
21. Resolution – That the City Council approves and adopts the recommendations of the
Personnel Board and Department Heads to retitle positions; change pay grades; reclassify
positions; and delete positions as presented in said resolution.
22. Resolution – That the City Council authorizes Mayor Sherry Sullivan to enter into a
contract with Daphne Utilities for a Water Connection Project with an estimated cost of
$35,873.20 to enhance water distribution reliability and increase community resilience.
City Council Meeting
29 August 2023
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23. Resolution – That the City of Fairhope estimates that its anticipated allocation from the
Rebuild Alabama Act fund for the Fiscal Year 2024 will be approximately $160,000.00 to
be used for street maintenance, improvement, replacement and construction of roads within
the City of Fairhope, with the increasing allocations for each fiscal year thereafter.
24. Request – Jon Cardwell (Principal of Fairhope High School), requesting permission to
close streets to hold the Fairhope High School Homecoming Parade to be held at 5:30 p.m.
on September 21, 2023, and the use of the Beach Pavilion immediately following the
parade for the bonfire pep rally. Both events would be from 5:00 p.m. to 8:30 p.m. to
include the set up and actual event. Also, requesting that the rental fee be waived for this
school function.
25. Request – Leslie Edgemon (Baldwin County Humane Society), requesting permission to
close streets in downtown Fairhope on Thursday, October 26, 2023, from 5:00 p.m. to 7:00
p.m. for the Fairhope Witches Ride 2023. The ride will begin and end at Coastal Alabama
Community College Amphitheater. This whimsical bike ride benefits local animal rescue
and helps animals throughout our area.
26. Charge off Uncollectible Utility Accounts for the fiscal year 2016-2017 in the amount of
$226,888.90.
27. Charge off Insufficient Checks (“NSF”) for fiscal years 2017 through 2019 in the amount
of $3,133.95.
28. Executive Session – To discuss imminent, potential, and pending litigation.
29. Public Participation – (3 minutes maximum)
30. Adjourn
Next Regular Meeting – Monday, September 11, 2023 – Same Time Same Place