HomeMy WebLinkAboutCity Council_Regular Session_Minutes_07_24_2023ST A TE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 24 July 2023.
10121
Present were Council President Jay Robinson, Councilmembers: Corey
Martin, Jimmy Conyers, and Kevin Boone, Mayor Sherry Sullivan, City Attorney
Marcus E. McDowell, and City Clerk Lisa A. Hanks. Councilmember Jack Burrell
was absent.
There being a quorum present, Council President Robinson called the meeting
to order. The invocation was given by Councilmember Martin and the Pledge of
Allegiance was recited.
Council President Robinson stated there was a need to add on an agenda item
after Agenda Item Number 17: a resolution that the City Council authorizes Mayor
Sullivan to select the citizen qualified to be appointed to the Baldwin County Board
of Equalization; and to execute the appropriate documents for same.
Councilmember Conyers moved to add on the above-mentioned item not on
the printed agenda. Seconded by Councilmember Boone, motion passed unanimously
by voice vote.
Councilmember Conyers moved to approve minutes of the 10 July 2023,
regular meeting; and minutes of the 10 July 2023, work session agenda meeting.
Seconded by Councilmember Martin, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council regarding the following items:
1)Thanked the Police Department for the Back to School Bash; and said it was a
great day;
2)Budget work sessions with City Council begin this week; and thanked Kim and
her Staff for their hard work on same;
3)Fairhope Avenue Project from State Highway 181 down Fairhope A venue; and
said will move as quickly as we can;
4)Thanked the City Council on agreeing with the name for the Clock Comer.
Councilmember Boone introduced in writing an ordinance to amend
Ordinance No. 1510 known as the Personnel Rules, Policies and Procedures
Ordinance, Section 7 Time Off From Work, 7.01 Paid Holidays and 7.02 Birthday
Paid Day Off. Due to lack of a motion for immediate consideration, this ordinance
will layover until the August 14, 2023 City Council meeting.
10122
24 July 2023
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope supports the Alabama
Department of Transportation's Mega Grant application to Assist in Funding 1-10
Mobile River Bridge and Bayway Project and any other sources of federal funding
that may become available. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUTION NO. 4793-23
WHEREAS. Interstate IO is a major East-West corridor for commercial and personal \'ehicles. and is the
only interstate highway that connects the East Coast. West Coast. and Gulf Coast of the United States: and
WHEREAS. the portion of Interstate IO connecting Mobile and Baldwin Counties was initially built for
30.000 vehicles per day. hut now ser\'ices more than I 00.000 vehicles on peak days. with traffic volumes
growing steadily and continuously; and
\VHEREAS. Mobile and Baldwin Counties are home to significant industry. whose workforce and suppliers
rely on Interstate IO to safely move people and goods across Mobile Bay; and
WHEREAS, the Port of Mobile. the Mobile International Airport. and numerous multimodal huhs all are
located on Mobile Bay and frequently utilize Interstate IO helping to stimulate and drive the economy of
Mobile and Baldwin Counties. the State of Alabama and the entire Gulf Coast region; and
\VHEREAS, traffic and congestion on Interstate IO will continue to increase. with negative effects on
public safety. commerce. and mobility in the region. if no action is taken: and
WHEREAS, the City of Fairhope agrees on the need for a new bridge over the Mobile River and Mobile
Bay and a framework to achieve this goal; and
WHEREAS, the City of Fairhope recognizes that President Biden and Congress conceived and enacted the
Infrastructure Investment and Johs Act (IIJA), which includes a new discretionary grant program designed
to address infrastructure challenges of this type and magnitude; and
WHEREAS, the U.S. Department of Transportation is committed to improving our nation·s infrastructure
through the Mega Grant program; and
WHEREAS, this program can he a key funding component to address this crucial infrastructure need of
local, regional. and national importance; now
THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City of Fairhope supports the Alabama Department ofTransportation·s application for
the Mega Grant and any other sources of federal funding that may become available.
ADOPTED ON THIS 24TH DAY OF JULY, 20
Attest: 41.:1:� City Cl rk
10123
24 July 2023
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sherry Sullivan to execute a contract with JADE Consulting, LLC to perfonn
Professional Engineering Services for Pecan A venue Watershed Management Plan
(RFQ PS23-024) with a not-to-exceed amount of $52,000.00. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 4794-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
F AI RH OPE, ALABAMA, as follows:
[ 1]That the City Council hereby authorizes Mayor Sherry Su llivan to execute a contract
with JADE Consulting, LLC to perfonn Professional Engineering Services for Pecan
Avenue Watershed Management Plan (RFQ PS23-024) with a negotiated not-to-exceed
fee of $52,000.00.
[2]On July I 0, 2023 at the Regular City Council Meeting the City Council approved the
Mayor's selection for JADE Consulting, LLC to perfonn Professional Engineering
Services; and authorized the Mayor to negotiate a not-to-exceed fee per Resolution No.
4792-23.
[3]The work to be performed by the engineering firm selected is to review watershed
complaints and develop a potential remediation ma sterplan.
DULY ADOPTED THIS 24TH DAY OF JULY, 2023
Attest:
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves a three (3) year
Elevator Maintenance Agreement on four ( 4) City Elevators with TK Elevator
Corporation; services are available for direct procurement through the Sourcewell
Purchasing Cooperative on (Sourcewell Contract #080420) with a not-to-exceed
amount of $31,680.00. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
10124
24 July 2023
RESOLUTION NO. 4795-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1]That the City of Fairhope approves a three (3) year Elevator Maintenance Agreement on
four ( 4) City Elevators with TK Elevator Corporation; services are available for direct
procurement through the Sourcewell Purchasing Cooperative on (Sourcewell Contract
#080420) with a not-to-exceed amount of $31,680.00.
[2]The locations of elevators are:
■ Fairhope Museum -24 N. Section Street■Fairhope Recreation Center -803 N. Greeno Road
■ Fairhope Library -601 Fairhope A venue
■ Fairhope Parking Garage -23 N. Section Street
[3]Annual amount not-to-exceed $10,560.00; and for three (3) years $31,680.00.
[ 4]Service with TK Elevator is sole source; and therefore does not have to be let out for bid.
[5]General Maintenance funds are budgeted through the end of FY2023, new contract
amounts, and allocations will be included in the FY2024 budget submission.
[6]City Council approved Resolution No. 3775-20 at the regularly scheduled Council
Meeting on July 27, 2020 for three (3) year elevator maintenance agreement with TK
Elevator that will expire on July 26, 2023.
ADOPTED ON THIS 24TH DAY OF JULY, 2023
Attest:
� City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for (RFQ PS23-026) Southern Earth Sciences, Inc. to perform
Professional Services for Sampling, Testing and Assessment of the Retired Church
Street and Nichols A venue Substation Properties; and hereby authorizes the Mayor to
execute a Contract with a not-to-exceed amount of $26,000.00. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
10125
24 July 2023
RESOLUTION NO. 4796-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council approves the selection by Mayor Sherry Sullivan for (RFQ
PS23-026) Southern Earth Sciences, Inc. to perfom1 Professional Services for Sampling, Testing
and Assessment of the Retired Church Street and Nichols Avenue Substation Properties; and
hereby authorizes the Mayor to execute a Contract with a not-to-exceed amount of $26,000.00.
DULY ADOPTED THIS 24TH DAY OF JULY. 2023
Attest:
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the Procurement
of 7,300 Feet of 12-Inch Ductile Iron Pipe from Ferguson Waterworks for the Water
Department with a not-to-exceed amount of $349,670.00. Seconded by
Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 4797-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows:
[l]That the City of Fairhope approves the Procurement of 7,300 Feet of 12-Inch Ductile Iron Pipe
from Ferguson Waterworks for the Water Department with a not-to-exceed amount of $349,670.00.
[2]Four quotes were received. Ferguson Waterworks provided the lowest price of $349.670.00. Pipe is
exempt from formal bidding per Code of Alabama 1975. Section 41-16-51 (b )(7).
[3]The 12" water main is required for the added pumping capacity to the south end of the system.
This will increase capacity on and south of County Road 32.
ADOPTED ON THIS 24TH DAY OF JULY, 2023
Attest:
�lJI�
City Clerk
10126
24 July 2023
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the Annual
Procurement of Tulip Bulbs for FY2024 for the Street Department to CJ Ruigrok &
Sons with a not-to-exceed amount of $34,634.00. Seconded by Councilmember
Martin, motion passed unanimously by voice vote.
RESOLUTION NO. 4798-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City Council approves the Annual Procurement of Tulip Bulbs for FY2024
for the Street Department to CJ Ruigrok & Sons with a not-to-exceed amount of
$34,634.00.
[2]FY2023 Budget for Flowers Expense was $131,250.00, which has been exceeded by
$20,256.58 thus far and prior to the purchase requested here.
[3]Bulbs must be ordered in advance for delivery by Fall of 2023.
[ 4]Cost will be included in FY2024 Budget.
[5]Procurement is in agreement as allowed pursuant to Resolution No. 1650-10 adopted
May 24, 2010, which designated "Like Item" Flora exceeds the $15,000.00 state bid
limit.
ADOPTED ON THIS 24TH DAY OF JULY, 2023
on, Council President
Attest: 4� City C erk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the Procurement
of an Annual Contract for Dumpster Service for Screenings at the Wastewater
Treatment Plant to Republic Services for a not-to-exceed amount of $11,331.16; and
hereby authorizes Mayor Sherry Sullivan to execute the contract. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
10127
24 July 2023
RESOLUTION NO. 4799-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City Council approves the Procurement of an Annual Contract for
Dumpster Service for Screenings at the Wastewater Treatment Plant to Republic
Services for a not-to-exceed amount of $11,331.16; and hereby authorizes Mayor
Sherry Sullivan to execute the contract.
[2]The previous provider of this service, BCC Waste Solutions sent correspondence
stating our contract with them has expired and they have no intention of providing
future service past July 7, 2023.
[3]An additional quote was requested from another provider, Easy Haul Inc., and
they were not equipped to handle the services needed.
[ 4]Funds are budgeted through the end of FY2023 and the new contract amount will
be included in the FY2024 budget submission.
ADOPTED ON THIS 24TH DAY OF JULY, 2023
Attest: �µ-c City Clerk
City Council reviewed an application for Special Retail License -More than
30 Days by Restaurant 85 North Bancroft LLC d/b/a The Mill at 85 North Bancroft
Street, Fairhope, AL 36532. Councilmember Martin moved to approve the issuance
of the license. Seconded by Councilmember Boone, motion passed unanimously by
voice vote.
City Council reviewed an application Special Retail License -More than 30
Days by Jenna Rachal, The Venue Fairhope, LLC d/b/a The Venue Fairhope at 105
South Section Street, Fairhope, AL 36532. Councilrnember Martin moved to approve
the issuance of the license. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
10128
24 July 2023
City Council reviewed an application for a Restaurant Liquor License by
Dana Jewett, Sebastians Fairhope LLC d/b/a Sebastians at 901 Fairhope Avenue,
Fairhope, AL 36532. Councilmember Martin moved to approve the issuance of the
license. Seconded by Councilmember Conyers, motion passed unanimously by voice
vote.
City Council reviewed an application for a Restaurant Liquor License by Noel
Hurtado, Cozumel Mexican Grill of Fairhope LLC d/b/a Cozumel Bar and Grill at
18177 Wright Blvd. Ste. 12, 13, 14, Fairhope, AL 36532. Councilmember Conyers
moved to approve the issuance of the license. Seconded by Councilmember Martin,
motion passed unanimously by voice vote.
Councilmember Martin moved to appoint Carol Sullivan and Audra Warren to
the Tree Committee for a three-year tenn which will expire in July 2026. Seconded
by Councilmember Conyers, motion passed unanimously by voice vote.
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council authorizes Mayor Sullivan
to select the citizen qualified to be appointed to the Baldwin County Board of
Equalization; and to execute the appropriate documents for same. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 4800-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council authorizes Mayor Sullivan to
select the citizen qualified to be appointed to the Baldwin County Board of
Equalization; and to execute the appropriate documents for same.
Adopted on this 24th day of July, 2023
Attest:
City Clerk
10129
24 July 2023
Councilmember Boone moved to adjourn the meeting. Seconded by
Councilmember Martin, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 6: 16 p.m.
i¾aHanks� MC
City Clerk
on, Council President