HomeMy WebLinkAboutCity Council_Regular Session_Agenda_08_14_2023
CITY OF FAIRHOPE
CITY COUNCIL AGENDA
MONDAY, 14 AUGUST 2023 - 6:00 P.M. – CITY COUNCIL CHAMBER
Invocation and Pledge of Allegiance
1. Approve minutes of 24 July 2023 Regular City Council Meeting, minutes of 24 July 2023
Work Session, and minutes of 7 August 2023 Special Called Emergency City Council
Meeting.
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Public Hearing – Application for Package Store License by K. D. Trivedi, Jay Ambe
Fairhope, LLC, d/b/a Liquor Land located at 19690 Greeno Road, Fairhope, AL 36532.
6. Final Adoption – Ordinance – An Ordinance Amending Ordinance No. 1510 known as
the Personnel Rules, Policies and Procedures Ordinance, Section 7 Time Off From Work,
7.01 Paid Holidays and Birthday Paid Day Off. (Introduced at City Council Meeting on
July 24, 2023)
7. Ordinance – An Ordinance to amend Ordinance No. 1682: An Emergency Water
Conservation Plan for Users of the City of Fairhope Water System; specifically Code
Sections 10.5-54, 10.5-55, and 10.5-56.
8. Resolution – Authorizing Mayor Sherry Sullivan to appoint Special Prosecutors.
9. Resolution – That certain items are declared surplus and the Mayor and City Treasurer are
hereby authorized and directed to dispose of personal property owned by the City of
Fairhope by one of the four methods listed on the resolution.
10. Resolution – That the City of Fairhope awards (RFQ PS23-019) for Rehab Engineering
Services for Dog House Lift Station Project to Kimley-Horn and Associates, Inc.; and
hereby authorizes Mayor Sherry Sullivan to negotiate a fee schedule, and establish a not-
to-exceed limit with this firm.
11. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract for
Extension No. 1 of (Bid No. 023-22), Disaster Debris Removal Monitoring Services 2022
with True North Emergency Management, LLC per the terms and conditions of the
original contract.
12. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract for
Extension No. 1 of (Bid No. 026-22), On Call Contractor for Gas Department, with Equix
Energy Services, LLC as per the terms and conditions of the original contract. The annual
cost not-to-exceed $200,000.00.
City Council Meeting
14 August 2023
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13. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute Change Order
No. 2 for (Bid No. 23-016-COF-2023-EDA001A) Asbestos Abatement Fairhope K-1
Center with a cost of $1,245.80 and to award Change Order No. 1 to Hernandez
Demolition and Remediation, LLC. The new contract total will be $71,274.20.
14. Resolution – To Award (Bid No. 23-032-2023-PWI-012) for City-Wide Road Repair,
Resurfacing and Striping Project for the Public Works Department to Asphalt Services,
Inc. with a total bid proposal not-to-exceed $900,792.38.
15. Resolution – That the City of Fairhope approves the procurement of the Renewal of
Cradlepoint NetCloud Essentials Subscriptions and Yearly Support; and these are on the
Alabama State Department of Purchasing Bid List and therefore does not have to be let out
for bid with a cost not-to-exceed $15,848.00.
16. Resolution – That the City of Fairhope approves the procurement of the Renewal of 27
Annual Subscriptions of CitizenServe Software; and authorizes procurement allowed by
the Code of Alabama 1975, Section 41-16-51(a)(11) with a total amount not-to-exceed
$40,500.00.
17. Resolution – That the City of Fairhope approves the procurement of a John Meunier
Rotopac Screw Compactor for the Wastewater Treatment Plant with a total cost not-to-
exceed $29,765.31.
18. Resolution - That the City of Fairhope approves the procurement of 476 Media - Pink 20 D
Aluminum Clips for the Wastewater Treatment Plant with a total cost not-to-exceed
$19,992.00.
19. Resolution - That the City of Fairhope approves the procurement of a Maintenance Support
Plan for the Hewlett Packard Plotter with a three-year agreement with a not-to-exceed
amount of $2,336.28, annual cost $778.76; and authorizes Mayor Sherry Sullivan to
execute the agreement.
20. Resolution – That the City of Fairhope hereby amends the Budget for the FY2022-2023 as
recommended and presented in said resolution; and authorizes the City Treasurer to make
the necessary changes.
21. Resolution – That Mayor Sherry Sullivan is hereby authorized to write a letter in support to
endorse the South Alabama Regional Planning Commission’s application for the
PROTECT Grant.
22. Resolution – That the City Council hereby authorizes Mayor Sherry Sullivan to expend
Impact Fees from the Impact Fee Account for the New Police Precinct located at 329 South
Greeno Road for Renovations and Rent for the “Police” Benefit Areas; not to exceed
$64,587.00.
23. Resolution – That the City of Fairhope approves the Procurement of Two Police Car
Engines with a total cost of $12,624.44; and awards RFQ to Terry Thompson Chevrolet.
24. Resolution – That the City of Fairhope accepts and approves the recommendation by
Mayor Sherry Sullivan to name the Clock Corner Property “Gaston Plaza”.
City Council Meeting
14 August 2023
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25. Recommendation from the Recreation Board: To extend Fairhope Storm Football’s
Contract on a year to year basis for use of W. C. Majors Field.
26. Appointment – Board of Adjustments and Appeals
27. Application for Special Retail License – More than 30 Days by Jarrett Crum, Gulf Coast
Pinball, LLC d/b/a Fairhope Pins and Pints located at 212B Fairhope Avenue, Fairhope,
AL 36532.
28. Application for Restaurant Liquor License by Nancy Dupre, Rae’s Kitchen, LLC d/b/a
Rae’s Kitchen, 76 South Section Street, Unit B, Fairhope, AL 36532.
29. Application for Restaurant Liquor License by Thomas Genin, TBT Fairhope, LLC, d/b/a
The Blind Tiger located at 1 Beach Road, Fairhope, AL 36532.
30. Application for Restaurant Liquor License by John Matus, Sports Biz, LLC, d/b/a
Tammy’s Sports Bar and Grill, located at 210 Eastern Shore Shopping Center, Fairhope,
AL 36532.
31. Public Participation – (3 minutes maximum)
32. Adjourn
Next Regular Meeting – Monday, August 28, 2023 – Same Time Same Place