HomeMy WebLinkAboutCity Council_Regular Session_Minutes_07_10_2023STATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 10 July 2023.
10110
Present were Council President Jay Robinson, Councilmembers: Jack Burrell,
Corey Martin, Jimmy Conyers, and Kevin Boone, City Attorney Marcus E.
McDowell, and City Clerk Lisa A. Hanks. Mayor Sherry Sullivan was absent.
There being a quorum present, Council President Robinson called the meeting
to order. The invocation was given by Reverend Amanda Dosher of St. James
Episcopal Church and the Pledge of Allegiance was recited. Councilmember Burrell
moved to approve minutes of the 26 June 2023, regular meeting; and minutes of the
26 June 2023, work session. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
The following individual spoke during Public Participation for Agenda Items:
1)Gary Gover, 300 Lincoln Street, addressed the City Council regarding
Agenda Item Number 6: a resolution that the City of Fairhope accepts the
Grant Award for Financial Assistance from the Alabama Department of
Environmental Management (ADEM) for the Clean Water State
Revolving Fund (CWSRF) Project in Grant Funds in the amount of
$1,154,696.00 from the American Rescue Plan Act (ARP A). He asked the
City Council to explain what the funds would be used for when this
agenda item is discussed.
Councilmember Burrell commented that the Fireworks Show was great;
thanked the Veterans for their service; and said we needed the rain for our water
consumption.
Councilmember Martin also commented the Fireworks Show was great; and
thanked City staff for the event.
Councilmember Boone said "At a Girl" to Community Affairs Director Paige
Crawford and thanked City staff for a great Fourth of July Celebration.
Council President Robinson also thanked Ms. Crawford and City staff for the
Fireworks Show.
10111
10 July 2023
Councilmember Martin moved for final adoption of Ordinance No. 1779, an
ordinance amending Ordinance No. 522 and repealing and replacing Ordinance No.
1727 Parking Authority; Section 20-31: adding (c) The Parking Authority or
Committee may remove any member who misses more than (2) consecutive
meetings. (Introduced at the June 26, 2023 City Council Meeting.) Seconded by
Councilmember Burrell, motion for final adoption passed by the following voice
votes: AYE -Burrell, Martin, Conyers, Robinson, and Boone. NAY -None.
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope accepts the Grant
Award for Financial Assistance from the Alabama Department of Environmental
Management (ADEM) for the Clean Water State Revolving Fund (CWSRF) Project
in Grant Funds in the amount of $1,154,696.00 from the State of Alabama's
American Rescue Plan Act (ARPA) Fund. The motion was seconded by
Councilmember Conyers. Councilmember Burrell stated that the money was for the
headworks at the Wastewater Treatment Plant. After further discussion, motion
passed unanimously by voice vote.
RESOLUTION NO. 4785-23
WHEREAS, the City of Fairhope was awarded a financial assistance offer from the Alabama
Department of Environmental Management (ADEM) on Wednesday, June 21, 2023; and
WHEREAS, the City of Fairhope estimated 5.8 million to be applied for the Clean Water
State Revolving Fund (CWSRF) Project; and
WHEREAS, ADEM offered the City of Fairhope $1,154,696.00 in grant funds from the State
of Alabama's American Rescue Plan Act (ARPA) fund; and
THEREFORE, BE IT RESOLVED BY THE City of Fairhope, IN REGULAR SESSION
ASSEMBLED, that by this Resolution the City of Fairhope accepts the grant award and
authorizes Mayor Sherry Sullivan to serve as the Authorized Official who will sign pay
requests and other grant related documents on behalf of the City.
DONE, Under the Seal of the City of Fairhope, this 10th Day of July, 2023.
Attest: �i!/iaL
City Clerk
10112
10 July 2023
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope authorizes the Mayor
to submit a letter to Alabama Municipal Electric Authority (AMEA) requesting
$10,000.00 to be used for the murals for the Arts Alley Transit Hub Project.
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
Councilmember Burrell explained that the AMEA gave an additional $10,000.00 to
its members through a Community Development Grant, so this did not take away
from the Baldwin County Economic Development Alliance to operate an Entrepreneurial
Development Center.
RESOLUTION NO. 4786-23
WHEREAS, the City of Fairhope is in the process of completing its "Arts Alley
Transit Hub Project;" and
WHEREAS, the City of Fairhope is desirous to put murals in multiple spots in Arts
Alley; and
WHEREAS, there is funding available for said project through a Community
Development Grant from Alabama Municipal Electric Authority (AMEA) totaling
$10,000.00; and
WHEREAS, the AMEA grant does not require a match, but does require a letter
requesting the grant with an outline of the purpose and intended
community/economic development project, program and/or initiative.
NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF
THE CITY OF FAIRHOPE, ALABAMA, that the City of Fairhope authorizes the
Mayor to submit a letter to AMEA requesting $10,000.00 to be used for the murals
for the Arts Alley Transit Hub Project.
DULY ADOPTED THIS I 0TH DAY OF JULY, 2023
n, Council President
Attest: �u� �c
City Cler
10113
10 July 2023
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope elects to come under
the provisions of Act 2022-229; and the City agrees to provide all funds necessary to
the Employees' Retirement System to cover the cost of the one-time lump sum
payment as provided for by said Act for those eligible employees retired and
beneficiaries of deceased retirees of the City of Fairhope with the aforementioned
increase being paid in December 2023. Seconded by Councilmember Boone, motion
passed unanimously by voice vote.
RESOLUTION NO. 4787-23
WHEREAS, The Legislature of Alabama enrolled Act 2023-107 which extended the
provisions of Act 2022-229 by to allow local units participating in the Employees'
Retirement System additional time to elect to pay eligible recipients who are entitled
to receive a lump-sum payment under the Act and are receiving a benefit as of April
l, 2023; and
WHEREAS, the City of Fairhope elects to come under the provisions of Act 2022-
229 to provide funds for the one-time lump-sum payment to eligible employees
retired and beneficiaries of deceased retirees of the City of Fairhope.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, FAIRHOPE, ALABAMA, that the City of Fairhope elects to come
under the provisions of Act 2022-229 of the Regular Session of the 2022 Alabama
Legislature. The City of Fairhope agrees to provide all funds necessary to the
Employees' Retirement System to cover the cost of the one-time lump sum payment
as provided for by said Act for those eligible employees retired and beneficiaries of
deceased retirees of the City of Fairhope with the aforementioned increase being paid
in December 2023.
ADOPTED THIS l 0TH DAY OF JULY, 2023
Attest:
"aA.anks,MMC
City Clerk
10114
10 July 2023
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 23-027) New Lift Station
Installation at Planter's Pointe to Hill Brothers, Inc. with a total not-to-exceed
$225,100.00; and authorize Mayor Sherry Sullivan to sign the forthcoming
construction contract. Seconded by Councilmember Boone, motion passed
unanimously by voice vote.
RESOLUTION NO. 4788-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l]That the City of Fairhope did request, receive, and open bids to procure services for
(Bid No. 23-027) for New Lift Station Installation at Planter's Pointe at 555 South
Section Street in the City of Fairhope offices, Fairhope, Alabama.
[2]At the appointed time and place, bids were received and tabulated as follows:
W. R. Mitchell, Contractor, Inc.
Hill Brothers, Inc.
James Bros. Excavating, Inc.
$520,000.00
$225,100.00
$303,436.00
[3]After evaluating the bids with the required specifications, Hill Brothers, Inc. is now
awarded (Bid No. 23-027) New Lift Station Installation at Planter's Pointe with a total
not-to-exceed $225,100.00; and authorize Mayor Sherry Sullivan to sign forthcoming
construction contract.
[ 4]Previous Council action approved the procurement of necessary equipment for this
project from J.H. Wright & Associates in the amount of $163,786.00 (Resolution No.
4684-23) on February 13, 2023. This bid award is included as part of FY22 Capital
Budget Carryover to FY23 Budget for Waste Water System Improvements in the amount
of $1,000,000.
ADOPTED ON THIS 10TH DAY OF JULY, 2023
Attest:
L�
City Clerk
10115
l O July 2023
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 23-029-2023-PWI-015) The
Haven Animal Shelter Major Fa9ade and Remodel to Thomas Construction with a
total not-to-exceed $164,200.00, which includes the project contingency and the
electrical contingency; and authorize Mayor Sherry Sullivan to sign the forthcoming
construction contract. Seconded by Councilmember Martin, motion passed
unanimously by voice vote. Councilmember Burrell commented he was glad we are
finally repairing the building.
RESOLUTION NO. 4789-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope did request, receive, and open bids to procure services
for (Bid No. 23-029-2023-PWI-015) for The Haven Animal Shelter Major Fa9ade
and Remodel at 555 South Section Street in the City of Fairhope offices, Fairhope,
Alabama.
[2]At the appointed time and place, bids were received and tabulated as follows:
Please see attached Bid Tabulation for
The Haven Animal Shelter Major Fa9ade and Remodel
[3]After evaluating the bids with the required specific ations, Thomas Construction is
now awarded (Bid No. 23-029-2023-PWI-015) for The Haven Animal Shelter Major
Fa9ade and Remodel with a total not-to-exceed $164,200.00, which includes the
project contingency and the electrical materials contingency, and authorize Mayor
Sherry Sullivan to sign forthcoming construction contract.
ADOPTED ON THIS 10TH DAY OF JULY, 2023
Attest: �,<Pf�
City Clerk
10 July 2023
aty d Fairhope Bid Tablutlon
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10116
Cor6-far �llilltal BID TOTAL l.111!181nfllke � �11,1.WU) Ccnllllalll
$153.334.W $15,333.49 SJO.lm.00 $198,6liU8
S277,700.00 11770 Sll,OOl.00 Sl?i.470.00
S162,400.00 $16,240.,J Ul.lm.00 SZl'e,&19.00
S122,IOl.OO S12.3XI.OO $l.lm.00 $1�.200.00
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 23-028-2022-PWI-075)
Intersection and Signal Improvements (Clock Corner) to Bagby & Russell Electric
Company with a total not-to-exceed $116,789.00; and authorize Mayor Sherry
Sullivan to sign the forthcoming construction contract. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote.
IO 117
1 O July 2023
RESOLUTION NO. 4790-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope did request, receive, and open bids to procure services for
(Bid No. 23-028-2022-PWI-0075) Intersection and Signal Improvements (Clock Comer)
at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama.
[2]At the appointed time and place, bids were received and tabulated as follows:
Bagby & Russell $116,789.00
[3]After evaluating the bids with the required specifications, Bagby & Russell Electric
Company is now awar ded (Bid No. 23-028-2022-PWI-0075) Intersection and Signal
Improvements (Clock Corner) with a total not-to-exceed $116,789.00, and authorize
Mayor Sheny Sullivan to sign forthcoming contract.
[ 4]Initial base bid amount was $65,602.00 with an additive alternate amount of
$51,187.00 for a total bid of $116,789.00. The bid award is partly funded by Capital
Project -Clock Comer Improvements budget in the amount of $56,000.00. After review
of the site by City Personnel and Contractor it was determined that additional work would
be necessary to ensure project work could be wan-antied by contractor.
ADOPTED ON THIS 10TH DAY OF JULY, 2023
Attest:
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of an Office Trailer Rental or (Equivalent) for The Haven Construction
Project for the Public Works Department from United Rentals; and the Rental is on
Sourcewell Contract #062320-URI and therefore does not have to be let out for bid.
Total amount not-to-exceed $20,000.00. Seconded by Councilmember Conyers,
motion passed unanimously by voice vote.
10118
10 July 2023
RESOLUTION NO. 4791-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope approves the procurement of an Office Trailer Rental or
(Equivalent) for The Haven Construction Project for the Public Works Department
from United Rentals; and the Rental is on Sourcewell Contract #062320-URI and
therefore does not have to be let out for bid. Total amount not-to-exceed $20,000.00.
[2]Estimated cost for fifteen (15) weeks rental is $15,350.00; requested $20,000.00
in case of construction delays.
ADOPTED ON THIS 10TH DAY OF JULY, 2023
son, Council President
Attest:
L�,� City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the selection
by Mayor Sherry Sullivan for (RFQ PS23-024) Professional Engineering Services for
Pecan Avenue Watershed Management Plan to JADE Consulting, LLC; and hereby
authorizes the Mayor to negotiate the not-to-exceed fee to be approved by Council.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
*
*
*
10119
IO July 2023
RESOLUTION NO. 4792-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City of Fairhope approves the selection by Mayor Sherry Sullivan for
(RFQ PS23-024) Professional Engineering Services for Pecan Avenue Watershed
Management Plan to JADE Consulting, LLC; and hereby authorizes the Mayor to
negotiate the not-to-exceed fee to be approved by Council.
DULY ADOPTED THIS 10TH DAY OF JULY, 2023
Attest:
�--A� saA.anks, MMC
City Clerk
Councilmember Martin moved to grant the request of Lisa Dahle, on behalf
of Trinity Presbyterian Church, requesting permission to use site location between
Fairhope Pier and Duck Pond (North Beach -Loop) for Drive Thru Nativity Scene on
December 3, 2023 from 5:00 p.m. -7:00 p.m. Set-up will begin at noon and taken
down after last car drives through. Also requesting use of public restrooms. Seconded
by Councilmember Boone, motion passed unanimously by voice vote.
No one spoke during Public Participation for Non-Agenda Items.
At the request of the City Attorney, Marcus E. McDowell, the City Council
will rise from the meeting to go into Executive Session based on Alabama Code
Section 36-25A-7( a)(3) to discuss imminent or potential litigation. The approximate
time to be in Executive Session is 45 minutes. Councilmember Burrell moved to go
into Executive Session. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
Exited the dais at 6:17 p.m. Returned at 7:07 p.m.
10120
10 July 2023
Councilmember Burrell moved to adjourn the meeting. Seconded by
Councilmember Martin, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 7:08 p.m.
iJ(aA.Hnks�MC
City Clerk