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HomeMy WebLinkAboutO-1513ORDINANCE NO. 1513 AN ORDINANCE TO ESTABLISH THE BY-LAWS OF THE FAIRHOPE RECREATION BOARD ARTICLE I. NAME The name of this organization shall be the Fairhope Recreation Board and it shall be an unincorporated board of the City of Fairhope. ARTICLE II. PURPOSE The Recreation Board shall be responsible for the direction and promotion of the City of Fairhope recreation programs and serve as advisors to the Mayor and Fairhope City Council on activities involving recreation, recreational programs and City parks. The Board will develop and maintain a Five Year Recreation Investment Plan to provide recommendations to the Mayor and City Council on recreational needs and activities within the City. ARTICLE III. BOARD OF ADVISORS Section 1. The Board of Advisors shall consist of at least five (5) members but not more than nine (9) members. All members shall reside in the planning jurisdiction but at least half of the members must reside in the City limits. Members of the Board shall serve with no compensation. Two members of the City Council will also serve on the Board as ex- officio members. The Director of Parks and Recreation and the Director of Community Affairs and Recreation will be ex-officio members of the Board and will attend monthly meetings. All recreation league presidents will also be considered ex-officio members of the Board. Section 2. The Board of Advisors shall be appointed to the Board by the Fairhope City Council and will serve five year, rotating terms. Members of the Recreation Board first shall be appointed as follows: One for a term of one year; one for a term of two years; one for a term of three years; one for a term of four years; and one for a term of five years. Any members, in excess of five, shall initially be appointed as follows: The sixth member shall be appointed for a term of one year; the seventh member shall be appointed for a term of two years; the eighth member shall be appointed for a term of three years; and the ninth member shall be appointed for a term of four years. As the terms of members expire, their successors shall be selected for terms of five years each. Vacancies in unexpired terms shall be filled in the same manner as original appointments are made. The Recreation Board will make recommendations to fill vacancies to the Mayor and City Council for appointment. Section 3. Any member of the Board who shall be absent from three regular meetings of the Board during a fiscal year without satisfactory explanation, shall be considered upon the third absence, to have submitted his/her resignation from the Board. Section 4. The Board shall elect from its membership a chairman and such officers as it deems necessary to serve at its pleasure. ARTICLE IV. MEETINGS Section 1. The Board will meet monthly on the third Wednesday of each month or as stated in the meeting public notice. C Y a� V -0 �w ac U W O U a- O °" Z = OHO Ordinance No. 1513 Page —2- Section 2. A mandatory meeting will be held once yearly in the first quarter of the year with recreational league presidents for the purpose of collecting required financial statements and insurance from league officials, to review budget requests, policy and regulatory changes, and coordinate events between the different leagues. Section 3. Special meetings may be called at the request of the Chairperson or a minimum of three members of the Board. Section 4. A minimum of four members must be present at a Board meeting to constitute a quorum. ARTICLE V. DUTIES OF OFFICERS Chairperson of the Board. The Chairperson shall preside at all meetings and be an ex- officio member of all committees. The Chairperson shall call special meetings when needed. The Chairperson shall appoint all committee chairpersons with the approval of the Board. ARTICLE VI. PARLIAMENTARY AUTHORITY Roberts Rules of Order, revised, shall govern the proceedings of all meetings of the organization. ARTICLE VII. AMENDMENTS The by-laws may be recommended for amendment or alteration, by a majority vote of the Members then in office, provided notice of proposed changes are distributed to each Board Member at least 30 days prior to such meeting. Recommended amendments or alterations to the by-laws will be submitted to the City Council for approval. SEVERABILITY. The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. EFFECTIVE DATE. This ordinance shall take effect upon its due adoption and publication as required by law. ADOPTED THIS 28TH DAY OF APRIL, 2014 Attest: A-";Ak- , . J4,/Z L_ n sC , M City Clerk i� ��. �� M. K t, Mayor