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HomeMy WebLinkAboutO-1380ORDINANCE NO. 1380 BY-LAWS OF FAIRHOPE MUSEUM OF HISTORY Article I. Name The name of this organization shall be the Fairhope Museum of History Article II. Purpose The objective of this organization shall be to establish a depository to maintain, preserve and display facts and artifacts relating to the history of Fairhope and the surrounding area. Article III. Board of Directors Section 1. The Board of Advisors shall consist of nine members in good standing, one who will be a member of the Single Tax Corporation. Section 2. The Board of Advisors shall be appointed to the board by the Fairhope City Council and will serve three year, rotating terms. The terms of membership for the first appointed advisors shall be one year for three, two years for three and three years for three. Thereafter, all advisors shall be appointed for three year terms. Section 3. Any member of the Board who shall be absent from three regular meetings of the Board during a fiscal year without satisfactory explanation, shall be considered upon the third absence, to have submitted his resignation from the Board. Section 4. All vacancies of the Board shall be filled by the Fairhope City Council, including expired and unexpired terms. Section 5. Officers appointed shall consist of Chairperson of the Board, Vice - chairperson, Director/Secretary. These officers shall be appointed by the Board for a period of one year. However, officers may be reappointed to succeed themselves. Article VI. Meetings Section 1. The Board will meet monthly at a time and date set by the Board of Advisors. Section 2. Special meetings may be called at the request of the Chairperson or a minimum of three members of the Board. Section 3. A minimum of five advisors must be present at a Board meeting to constitute a quorum. Ordinance No. 1380 Page —2- Article V. Standing Committees The Board may appoint standing committees such as: publicity, nominating, by-laws, special event, and volunteer recruitment. Article VI. Duties of Officers Section 1. Chairperson of the Board. The Chairperson shall preside at all meetings and be an ex-officio member of all committees. The Chairperson shall call special meetings when needed. The Chairperson shall appoint all committee chairpersons with the approval of the Board. Section 2. Vice -Chairperson of the Board. The Vice -Chairperson shall perform all duties in the absence of the Chairperson. Section 3. Director/Secretary. The Director/Secretary shall keep all minutes of all meetings of the Board of Advisors and shall be responsible for notifying members of the Board of each up -coming meetings. The Secretary will be in charge of general correspondence, plus keeping attendance records of all advisors at all meetings. Each current board member shall receive an up-to-date roster of the Board of Advisors, with the year completing each individual term. Article VII. Donations Section 1. The Fairhope Museum of History can accept, at its discretion, any and all donations, endowments and gifts. Section 2. Articles within the collection of the Fairhope Museum of History may be loaned to other organizations but only with the consent of the Director of the museum. Article VIII. Parliamentary Authority Roberts Rules of Order, revised, shall govern the proceedings of all meetings of the organization. Article IX. Amendments The by-laws may be amended, or altered, by a majority vote of the Advisors then in office, provided notice of proposed changes are distributed to each Advisory Board Member at least 30 days prior to such meeting. Severability. The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. Ordinance No. 1380 Page —3- Effective Date. This ordinance shall take effect upon its due adoption and publication as required by law. ADOPTED THIS 9TH DAY OF MARCH, 2009. , �' vc"'� Timotyy M. Kent, Mayor Attest: /' 41- Lisa A. Hanks, City Clerk