HomeMy WebLinkAboutO-1378ORDINANCE NO. 1378
AN ORDINANCE ESTABLISHING THE POSITION OF
CITY ADMINISTRATOR AND DEFINING THE DUTIES,
AUTHORITY AND LIABILITIES OF SAID ADMINISTRATOR
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, AS FOLLOWS:
Section 1. The position of City Administrator of the City of Fairhope, Alabama is hereby
established. The City Council shall elect an individual to serve as City Administrator as
provided in Code of Ala. § 11-43-3.
Section 2. The purpose of this classification is to direct and manage the operation of the City
under direction of the Mayor, to include management and oversight of all City departments /
functions, and coordination of special projects. The City Administrator is responsible for the
implementation of all policy set by the Council. Work may either be performed by the
incumbent or delegated to subordinate staff.
Section 3. Essential Functions of City Administrator.
The following duties are normal for this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment for this classification. Other duties may be required and assigned.
1) Directs and manages the operations of the City; provides direction to all City functions
falling under the authority of the City Council; supervises all subordinate department heads
and administrative staff; recommends hiring, evaluates performance, and disciplines senior
management personnel and oversees this process for all City employees through
subordinate managers; oversees and participates in the resolution of inquiries and
complaints from the public and other organizations; and establishes, monitors and evaluates
progress towards goals and objectives of the administration.
2) Serves as a liaison between the Mayor and the City Council: attends all meetings of the
City Council; briefs Council Members on City issues; responds to inquiries and provides
Council Members with information on the status of City operations and projects; provides
analysis as needed to assist the Council to make informed policy decisions; and provides
administrative support to the Council Members as needed.
3) Performs financial and managerial analyses for the Mayor and City Council pertaining to
City operations and programs under consideration: gathers information relevant to topic;
evaluates data and makes recommendations based on findings; prepare reports; and makes
presentations to the City Council and other interested parties.
4) Oversees operations of all City departments: serves as a liaison between the Mayor and
department heads, keeping the Mayor apprised on departmental activities; assists
departments with resolution of problems requiring the attention of City management;
monitors and evaluates progress of departments towards the goals and objectives of the
administration.
5) Facilitates problem solving at all levels in the organization: works with department heads
and senior management to ensure effective coordination and cooperation among
departments; coordinates the continuous review of interdepartmental processes for quality
control and improvement; responds to inquiries from the public regarding issues unresolved
at the departmental level.
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Ordinance No. 1378
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6) Facilitates internal and external communication throughout all levels of the organization:
conducts meetings with department heads and key management staff; focuses individual
departmental efforts on the overall goals and objectives of the City; serves as a liaison
between City Council and staff.
7) Works with the Finance Department in the development of the annual budget: reviews
departmental budget requests from all City functions for inclusion in the administrative
recommendation to the City Council; coordinates the scheduling of budget meetings; and
ensures compliance with all legal and procedural requirements.
8) Coordinates special projects for the City, including management studies, introduction of
new programs, and various professional services; defines the scope of the project; identifies
and ensures proper allocation of financial, material, and human resources committed to the
project; formulates solutions and resolves problems; facilitates implementation of the
project; and provides administrative support to the project as needed.
9) Oversees professional contractors and/or consultants providing services for City projects:
participates in the evaluation and selection of contractors/consultants; interfaces with and
monitors the contractors/consultants to ensure timely and quality completion of project;
facilitates cooperation with the project throughout the organization; and provides
information and support as needed.
10) Assists the Mayor and City Council with strategic and long-range planning for the City:
participates in planning efforts at the local and regional level; keeps City Council apprised
of developments at the state and federal level that impact the City; monitors pending
legislation for impact on the City; oversee compliance with new legislation.
11) Represents the Mayor, City Council, and the City at various meetings, functions, and
events: serves as a liaison to various civic or governmental organizations and committees,
taskforces, boards, and commissions; confers regularly with officials from the
municipalities, school board, chamber of commerce, authorities, and commissions; provides
information about City operations; participates in discussions and decisions; and keeps the
City Council apprised of activities.
Section 4. Additional Functions of City Administrator.
1) Performs other related duties as required.
Section 5. Minimum Qualifications of City Administrator.
1) Bachelors degree from an accredited university/college in business, finance, public
administration, business management or related field with a minimum of five years of
government management experience; or equivalent combination of education, training, and
experience which provides the requisite knowledge, skill, and abilities for this job.
Section 6. Performance aptitudes of City Administrator.
1) Data Utilization: Requires the ability to coordinate, manage, and/or correlate data.
Includes exercising judgment in determining time, place and/or sequence of operations,
referencing data analyses to determine necessity for revision of organizational components,
and in the formation of operational strategy.
2) Human Interaction: Requires the ability to perform in a supervisory capacity over
subordinate supervisors.
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3) Equipment, Machinery, Tools and Materials Utilization: Requires the ability to operate,
maneuver and/or control the action of equipment, machinery, tools, and/or materials used in
performing essential functions.
4) Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive,
advisory and/or design data and information.
5) Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication
and division; ability to calculate decimals and percentages; may include ability to perform
mathematical operations involving basic algebraic principles and formulas, and basis
geometric principles and calculations.
6) Functional Reasoning: Requires the ability to apply principles of influence systems, such as
motivation, incentive, and leadership, and to exercise independent judgment to apply facts
and principles for developing approaches and techniques to resolve problems.
7) Situational Reasoning: Requires the ability to exercise judgment, decisiveness and
creativity in situations involving the evaluation of information against sensory, judgmental,
or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Section 7. ADA Compliance of City Administrator.
1) Physical Ability: Tasks require the ability to exert very light physical effort in sedentary to
light work, involving some reaching, handling, fingering and/or feeling of objects and
materials.
2) Sensory Requirements: Some tasks require the ability to perceive and discriminate colors
or shades of colors, sounds, texture, and visual cues or signals. Some tasks require the
ability to communicate orally.
3) Environmental Factors: Essential functions are regularly performed without exposure to
adverse environmental conditions.
Section 8. All ordinances or parts of ordinances in conflict herewith are to the extent of such
conflict repealed.
Section 9. In the event that any provision or application of this Ordinance shall be held to be
invalid, it is the legislative intent that the other provisions and applications hereof shall not
thereby be affected.
Section 10. This Ordinance shall take effect immediately upon its due adoption and publication
as required by law.
ATTEST:
APPROVED AND ADOPTED THIS 9TH DAY OF MARCH, 2009
City Clerk
Mayor Kant did -,.not sign Ordinance
Timothy M. Kant, Mayor
Passed after 10 day waiting period
Per Code of Alabama Section 11-45-4