HomeMy WebLinkAboutO-1221ORDINANCE NO. 1221
AN ORDINANCE TO PROTECT THE PUBLIC HEALTH, SAFETY AND
WELFARE BY PROVIDING POLICY AND PROCEDURE FOR PARK USAGE
WITHIN THE CITY OF FAIRHOPE:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
POLICY AND PROCEDURE FOR PARK USAGE ORDINANCE
It is expressly declared that the purpose of these regulations, policies and procedures is to provide a
guideline for those people wishing to reserve outdoor facilities at Fairhope's bay front parks and bluffs
and to establish a fee structure for such use to partially defray the cost of administering these services and
the additional costs and expenses to maintain these parks.
This policy is applicable to all public parks listed below:
Fairhope Municipal Pier Rose Garden & Fountain Area
Fairhope Beach Duck Pond and Bridge
Fairhope Beach Pavilion
Fairhope Municipal Pier, Park on South End
Knoll Park
Cliff Drive Bay Front Bluff from Cliff Drive to Fels Avenue
Orange Street/Pier Street Bay front Bluff extending to Fairhope Legion
Henry George Park (park above fire hall)
Bay front Parks along Bayview Avenue
PERMITTED USE
Only the following uses and activities are permitted in City parks:
Performing Arts events, when sponsored by a nonprofit organization for the benefit of the
nonprofit organization or the public.
2. Weddings, catered receptions, and banquets
Festivals. A "festival" shall be an event with the primary theme being subject of a national,
ethnical, artistic, biographical or seasonal theme. Food may be offered in conjunction with a
festival when sponsored by a nonprofit organization or public agency in compliance with
permits and regulations of the City of Fairhope revenue office and the Baldwin County
Health Department.
Non-profit organizations, when planning a public event, will be exempt from all fees; however; they are
responsible for security, clean-up and any damage fees.
RESERVATIONS
A user is responsible for adhering to and complying with all rules and regulations pertaining to the use of
city parks. Any violation may result in additional fees.
Reservations are on a first come, first serve basis. All fees are required in advance to secure your
reservation. The dates requested cannot be guaranteed until payment is received.
Final event details must be submitted in writing at least 4 weeks before the scheduled event. Details are to
include all components of the event such as type of event, expected attendance, staging, tent usage, name
of rental companies, entertainment, electricity needs, etc. (SEE ATTACHED RESERVATION FORM)
Ordinance No. 1221
Page 2
INSURANCE REQUIREMENTS
Any group or individual using a public park must sign an indemnity and hold harmless agreement or
obtain a special event insurance policy.
Other fees may apply for personnel and damage to property.
SECURITY PRE -PAYMENT
The City of Fairhope Police Chief and/or his/her designee will determine if security must be provided for
each event. Security costs must be paid separately ($25 per hour). There should be an officer for each
150 people expected. If more than one officer is needed the cost is $25 per hour, per officer. Your event
coordinator will arrange payment.
Security is responsible for ensuring all city policies are adhered to by the user, which includes monitoring
sound levels, crowd control and preventing vehicular traffic in the parks.
PERMIT FEES
A permit fee of $225 will be charged for 3 hours and $75 for each additional hour. All fees include
security.
Electrical/Water
If electrical/water services are required a one time fee of $50 will be charged. If a representative of the
electrical department is called out after hours or on the weekend, the user will be charged a fee for service
rate. All electrical needs should be taken care of with your City of Fairhope event coordinator prior to the
event.
Only one event per day will be scheduled in each park.
Other fees may apply for personnel and damage to property.
SET-UP/CLEAN-UP
Set-up for events cannot begin before 7 a.m. Events involving entertainment or sound equipment must
end by 9 p.m. Breakdown and clean-up must end by 10 p.m.
Clean-up must be done during the events as needed and litter picked up. All trash accumulated during the
event must be placed in receptacles for city pick-up.
At conclusion of the event, the area will be inspected by a representative of the city. If the user has not
cleaned up the park and restored it to its original condition, the City will clean up the park and charge the
user for the services.
ALCOHOLIC BEVERAGES
ALCOHOLIC BEVERAGES ARE NOT PERMITTED IN PUBLIC PARKS.
RESTROOMS
Restroom facilities are not located in all of our parks. If portable toilets are to be used, please indicate this
on your reservation form. Portable restroom facilities must be set-up and removed within 24 hours of the
event. Location will have to be coordinated with the City of Fairhope Public Works Dept. or your City
events coordinator.
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Ordinance No. 1221
Page —3-
VEHICULAR TRAFFIC
Absolutely no vehicular traffic is permitted on the lawn or sidewalks of our parks. This includes
unloading and reloading supplies. It is the responsibility of the event organizer and security to ensure this
policy is followed through. Any damage to lawns or sidewalks may result in a fine to cover the cost of
repairs.
Vehicles loading or unloading cannot block any entry way or sidewalks.
SOUND
The city has an ordinance that prohibits excessive noise. We ask that you please be considerate all times.
The noise ordinance will be enforced by security. At any time if security feels there is not responsible
monitoring of sound amplification then he/she has the authority to shut down your event.
TENTS/STAGING
All tent and staging placement must be approved by your City of Fairhope event coordinator.
ELECTRICAL
Please communicate all electrical needs to your City of Fairhope event coordinator. Failure to do so may
result in an additional fee. Any electrical service called outside normal business hours will be fee for
service.
SEVERABILITY
In the event that any provision or application of this Ordinance shall be held to be invalid, it is the
legislative intent that the other provisions and applications hereof shall not thereby be affected.
EFFECTIVE DATE
This Ordinance shall take effect October 1, 2004, and publication as required by law.
ADOPTED THIS THE 281h DAY OF June , 2004.
Attest:
Geniece W. Johnson, C' lerk/Treasurer