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05-08-2023 City Council Meeting Packet
CITY OF FAIRHOPE CITY COUNCIL WORK SESSION AGENDA MONDAY, 08 MAY 2023-4:30 P.M. -CITY COUNCIL CHAMBER 1.Discussion to Repair and Replace Modified Bituminous and Gravel Roof at City Hall/Civic Center with a new Thermoplastic Polyolefin (TPO) Roof 2.Committee Updates 3.Department Head Updates City Council Agenda Meeting -5:30 p.m. on Monday, May 8, 2023 -City Council Chamber Next Regular Meeting-Monday, May 22, 2023-Same Time Same Place 001 '1 •• I• . ,, 11 " I City of Fairhope Project Funding Request 't COF Project No. Issuing Date; __ __:4::.12::::8:c:l.=2=.02::::3=---=-'' 41 .-1; ,;. Please return this Routing Sheet to Treasurer by; __ _,A..:;S::::A:..o:...P __ ' r Project Name: Award Bid No. 23-022-2023-PWl-010 Re air and Re lacement of Modified Bituminous and Gravel Roof Prefect Location: City Hall/Civic Center �. •• "'.--1 .: • • ,v:, Resolution # Presented to City Council: __ .c5cc./8"'/-=2.:..0.:..23=--Approved ---=------'�J�;wtJFunding Request Sponsor: Richard Johnson, Public Works Director Genera/0 Project Cash Requirement Requested: Gas Q Cost: Vendor: Department Funding This Project Electric Q WaterC Department of General Fund Providing the Funding Admin-10 [J Bldg-13 0 Fleet-46 0 Golf-50 C Police-15 [J Fire-20 Golf Grounds-55 D Museum-27 D Proiect will be: , .. ., . . . ,. . ;..-�-1 • t • ,• ' Expensed Capitalized Inventoried XXX Expense Code: 001260-50475 GIL Acct Name: Capital Improvements Project Budgeted: --"$ __ .:..3.:..00=oo.:..oc.c·.:..ooc..... Balance Sheet Item Included in projected C cash flow _______ _ Sanitation 0 Cap Project G Impact C Gas Tax C ECD-24 C Rec-25 C Civic-26 [: Street-35 Meter-19 C: NonDeptFac-75 0 Debt Service-BS Manna-34 C Plan/Zone-12 C Adult Rec-30 0 Funding Source: Operating Expenses------C Budgeted Capital XXX C6 Unfunded C Grant: ______ Federal -not to exceed amount ---=---State [l.c-:::-----City ______ Local Approved Date: -�41-=2�8/.=2.=.02"'3"'-- Mayor Sherry Sullivan a ... ,I - �-,, ,! _ .. �·, ll� ,- •� ' . ,, � Fed Grant C IT-16C 002 o-r fA1n a. ;.o tJ -en . dlA .EL�-�� Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech City Treasurer 161 North Section St. PO Drawer 429 Fairhope, AL 36533 251-928-2136 (p) 251-928-6776 (f) www.fairhopeal .gov MEMO To: Aislinn Stone, Senior Accountant Kimberly Creech, City Treasurer From: Erin Wolfe, Purchasing Manager Date: April 26, 2023 Re: Requesting Green Sheet and Approval by City Council to award Bid No. 23- 022-2023-PWl-010 Repair and Replacement of Modified Bituminous and Gravel Roof The Director of Public Works, Richard Johnson, has requested to repair and replace the existing modified bituminous and gravel roof system with a new Thermoplastic Polyolefin (TPO) roof or approved equal on the City Hall/Civic Center Complex located at 161 North Section Street, Fairhope, Alabama. The aging roof system is at the end of its service life and water intrusion has become a persistent maintenance issue. A service bid was issued on March 27, 2023, posted to the City of Fairhope's website, and viewed by 133 of 389 vendors who select to receive e-notifications. Five (5) responsive bids were received at the bid opening on April 25, 2023 at 10:00 a.m. The Director of Public Works recommends the award be made Finishing Solutions, LLC. Their low bid response price was Five Hundred Twenty-Two Thousand One Hundred Ten Dollars ($522,110.00) for the Lump Sum Cost for the repair and replacement of the roof per the specifications. In addition, they bid a cost of Sixteen Dollars ($16.00) per square foot for additional work repair and replacement that may be found during the course of the project. The total recommended bid award price is in the amount of Five Hundred Fifty-Four Thousand Six Hundred Fifty-Four Dollars ($554,654.00), which is the lump sum cost plus 15% overage contingency. Please prepare a Green Sheet and place on the next City Council Agenda this request to award Bid No. 23-022-2023-PWl-010 Repair and Replacement of Modified Bituminous and Gravel Roof for the not to exceed cost of $554,654.00. Enclosure Cc: Richard Johnson, Clint Steadham 003 City of Fairhope Bid Tabulation Bid No. 23-022-2023-PW-010 Repair and Replacement of Modified Bituminous and Gravel Roof Opened April 25, 2023 at 10:00 A.M. Reviewed and A1mroved as Eaue..alent Roof Svstem I Bid Documents AddcndlJm I I Bic Bond I Signed/ 1/111111 II Vendor Notarized Acknowledged Certificate (YIN) (YIN) (YIN) : Alabama Roofing & Sheet Metal Co . Inc. y y y GC Locense #13963U E. Co'flell Malone Corporation y GC L.-.ense "41604 y y F ,nlshing Solutions y GC Lcense #48603 y y 1----- Mid.Viestern Co'Ttrnercial Roofers Inc y GC License #25723•Unlim1ted y y .. ----- Roof Doctors of Alabama GC License #2420.5 y N y L .. Recommendation: _:...____.../--��4u.l2-3 Signature Rir;hard Johnson, Pub/le Worts� !�r-� � � _.._ 4 _ _..) �c� '--�/ }v/.}.._c,;2...3 Signature Erin Wolfe, Purchas;ng Manager TPO PVC TPO (Vuslweld) lump Sum Price lump Sum Price lump Sum Price No Bid on System No Bid on System $604.500.00 51.125,000.00 No Bid on System No Bid on System No Giel on Sysi4::!m $522,110.00 No Bid on System '--· ---··- 5757,720.00 S/32,270.00 No 81d on System 5578,800 00 No Bid on System No Bid on System Gypsum Decking 15% of 13,560 SF TPO Membrane Repair Overage Total Bid Cost Per Square Not to Exceed Installation System Foot Coo1ig<?ncy Proposed Mechanically $13.50 $27.459.00 $631.959.00 Attached Adhered (Glued) $20.00 $40,680 00 $1,16568000 RhmoBond Adhered (Glued) .. I $16.00 S32.544.0C $554,654.00 Adhered (Glued} Ouro!ast -Fleeceback. -·-I 520.00 S40.680.00 S772.950.00 Adhered (Glued) ·- Mechanically $60 00 $122 040.00 s;oo.84000 Attacheo ·---·--------- 004 BID NUMBER: BID TITLE: SEALED BID 23-022-2023-PWl-010 REPAIR AND REPLACEMENT OF MODIFIED BITUMINOUS AND GRAVEL ROOF PUBLIC WORKS PROJECT NO. 202223 PWl-010 BID OPENING/DEADLINE: 10 AM, APRIL 25, 2023 PLACE OF BID OPENING: THE CITY OF FAIRHOPE OF BALDWIN COUNTY, ALABAMA CITY OF FAIRHOPE'S CITY SERVICES & PUBLIC UTILITIES BUILDING 555 SOUTH SECTION STREET FAIRHOPE, AL BIDDER'S NAME AND ADDRESS: FINISHING SOLUTIONS JASON FORRESTER 1001 MORGAN PARK DRIVE PELHAM, AL 35124 PHONE: 205-540-0654 GENERAL CONTRACTOR'S LICENSE: 48603 ALABAMA 005 I\•• \t I.I ��\. $� .. � � :"' RE$:-..:,'\�E F """,.\t $t: � � • "",� r ;: �d Re;: .2,: ., nt c,f !.:,,d1h S :..,..,. ��.rs- .,1-.-;i (;,.H'' ���f Lump Sum Sij· lun'tp sw:n _t. ____ _j $ 5')_d-., \\D, QQ. -�ump·ium---�-7 'i\\'C �l • Rt>-�.lir ;2 d Rept:a:cmMt 0,f Mo-difi d S ,--..::,,;,.::.is JH•� G!"'ll\i>l R,.-of i..ump Sum Std: S;.:►,i,.-:.u' of\'�lue,s G) p$iJ:"l'l D&-�lin" 1'ep;ir (Si:i Co$! Per Square Foctl yJ 0 Moch;i;nie;.iUy Att.ichod □Rhio Bood,,w� .... --.-.. -·t • �dhored {0h.u�d\'DD-" 0 \ 05,-\-- - � \t e ce, \::>O.CX .. Q_,;j tJ.:· ri.: ... .:ea .a:::---, --.ate":� e,: ;:--.. -:.::�: s!'"i:pc,ri.; anc pcs:ag O\Cihe .. 1n pru:.t �{_n\is u'\�t,, .. \ih."'r �it,J .1:! ,'t lf"! .:::c:;,� �e-.:;:�£.:-1 :� ;·::, :ie t'"-e .::o�·i: ee ser.,:es o •:i;'1ed w1ti·wi u,•s CON rR�CT a"d St..)pt' ._•t ,w " �efpt of the following Ad:icnct:: to those documents is her by ac�nowledgod by th understgnod iCONTRACTOR to complete below .1.!__ _________ ----- ...t....:.-tl -'--A �-_______ _ [).�TE ISSUED Ap 1l. lY, 2u-x.3 1\91�_J-�_,_20�ij ADDENDUM NO OA fE ISSUE l) -w.� 1\y1-:& db D.� .�v'X3 E.:ld'I bl.! mus19lve the full buslr,ess ;iddrcss of the CONTRACTOR ::md must be signed by him with his UMJ.il �•lon.1\ur nldn by �rtncrshlps must furnish Uie full names of all partners and must be signed wilh lhc p:mncr-Jhlp n:imc by on.i of ti memtie� of the. p..irtnership orb;' .:in authorized rcpresenbtlv<:. followed by the s19n:iturc :rnd dc,-ifm;iU011 of the por1>on sl;nlng. Bids by corporations must be signed with the lcg:ll n:imc of the corpor:ition followed by tho n.:imo ,.1th,• Stat o! fn;orp,or.rtlon and t:rJ tne signature .ind designation of the president, sccrct:iry, or otluir pcr .. on authorizo,1 t,, b111d ,tin th. �ttor. 1he n . .tmc of eoch person sh:ill also be typed or printed below the slgn:ituro. A bid by a person wlw .,tf,xt>:, lo thif, signature lhl!I word "'president.'' "sccrebry," ":igcmt,'' or other doslgn:itlon without dh,;closing his principal, n1.1y be held to ho tne tilcf ofthc individual signing. Whon roquostcd by the City of Fairhope, BJldwin County. Al:ibam:i, :,.;1th,faclory ,v,id&nc of the authority of the offlcor signing in beh�lf of the corporation sh.all be furnished. I 006 If Individual or Partnership (Name of Individual or Partnership) (Name of Representative Authorized to sign Bids and CONTRACTs for the firm Print) (Name of Partner Print) (Name of Partner Print) Address _________________________________ _ Phone Number ( . __________ Fax Number ( E-mail address _______________ Alabama Contractor's License No. Foreign Entity ID (if outside of Alabama). ______________________ _ If Corporation or LLC Company [\(\{)\'\\\\�):�\U.\'\G'!"I� LLC.., State of Incorporation \\ \ (J.\)OJ'i\G _ _,__..;...._ ___ -'-----------;------�------- Company Representative C, )\ \ \ \ t (,\. 1D < < '2 'h \ v«__ , CV -( Representative Authorized to sign Bids and CONTRACTs for e firm Print) Company Representative_---;-;;(:-;::;::,� ..... &t---.c-:-;:-1.;l _v-;--J-:-:;-:L�.=-:;:-;--:--:-;-, --;:;-:-. ;-:--:--:--.-;���;::--;--:-:--::-=----,--( Representative Authonzed to sign Bids and CONTRACTs for the firm Signature) Address._/,_C_'l O......;_/ _A_'\_(.)_(L�f-1 G_l1_'1_P_-c_u_l_c._DJz._1_\J_0 ___________ _Tc l ll O...m )\ \ c.cb o.rYl c1... Phone Number ( �� 5 '-1 0--0 v 'S LI Fax Number<.dQ..5-· ·7 33 -110 � E-mail address O \C.l.b0.1'\1Cl ( 0 &@ \A, O,Y\ cC AL Contractor's License No. j � v () 3 Foreign Vendor Id __________________ _ BID PROPOSAL NOTARIZATION: STATEOF �C.,, COUNTY OF &l d,\.Jm I, the undersigne� authorit in and for sai State an C u w hereby certify thatlh<:i�:1:ZA tD<ceJ.c.r as C)l.;)rf.r respectively, of .\.. ��e name is signed tothe foregoing document and who is known to me, acknowledged before me on this day, tha, being informed of the contentsof the document they executed the same voluntarily on the day the same bears date. 007 ITEMIV CONTRACTOR INFORMATION This Section must be printed, completed, and turned in with your bid response to Bid No. 23-022-2023-PWl-010 froject No. 2023 PWl-010Repair and Replacement of Modified Bituminous and Gravel Roof Business Organization Name of CONTRACTOR (exactly as it appears on W-9): -SQ,,��o \tiY ( e. �\<..<Z... - �{\\\Y\,N �\'--� \\Cf\S L\..� Doing-Business-As Name of CONTRACTOR: S LOCAL Fax Number: Email address: Website: Form of Business Entity [check one ("X7 Corporation ___x_ Partnership Individual Joint Venture Other (desr,ribe): Corporation Statement If a corporation, answer the following: Date of incorporation: �DCV Location of Incorporation�: �----if\-e-\\?-4--=-V>-\J.......,f..,.\s;;_-, \\\ UbC\0M,1, The corporation is held: Publicly A -j Privately_ Partnership Statement If a partnership, answer the following: Date of organization: Location of organization:::----;----------------------The partnership is: General Limited Joint Venture Statement If a Joint Venture, answer the following: Date of organization: Location of organization:,--;::-;:-;------::-;--------------------JV CONTRACT recorded? Yes No Contact: ·-S Cl\ 0'{\ Th'{ '( � \ � Phone ;;)()') -r� � 0 - 0 V' 5'-\ END OF CONTRACTOR INFORMATION SECTION 008 ITEMX BID BOND INFORMATION Bids shall be accompanied by a Bid Security equal to 5% (percent) of the bid price, but in no event more than $10,000.00. Bid Security shall be in the form of a Bid Bond or a cashier's check payable to The City of Fairhope. All bonds and/or cashier's check will be made payable to the City of Fairhope for an amount not less than five (5) percent of the City's or its engineers or architects estimated cost of the Project or of the total bid in the proposal, but in no event more than $10,000.00. Return of Bid Bonds: All bid bonds, except those of the three lowest bona fide bidders, will be returned immediately after bids have been checked, tabulated and the relation of the bids established. The bid bonds of the three lowest bidders may be retained and if so, will be returned as soon as the contract bonds and the contract documents of the successful bidder have been approved and properly executed. In the event it is necessary to defer a contract award for longer than fifteen (15) days, after opening of bids, then all bid bonds, except that of the potential successful bidders will be returned. Award of the contract will be made within the time specified after the opening of bids. In the event no award is made within such time, all bids may be rejected, and all bonds returned. Provided; however, the potentially successful bidder may enter into a written agreement with the City for an extension of time for consideration of its bid, in which case, the bidder's bond shall remain in full force and effect, or the City may permit said bidder to substitute a satisfactory surety for the cashier's check if submitted as a guaranty to the bid bond. Forfeiture of Bid Bonds: Should the successful bidder or bidders to whom a contract is awarded fail to execute a contract(s) and furnish acceptable contract securities and evidence of insurance, as required, within thirty (30) days after the prescribed forms have been presented to him/her, the City may retain from the proposal guaranty, if it is a cashier's check or recovered from the principal or the sureties, if the guaranty is a bid bond, the difference between the amount of the contract as awarded, and the amount of the proposals of the new lowest bidder. If no other bids are received, the full amount of the proposal guaranty may be so retained and recovered as liquidated damages for such default. Any sum so retained or recovered shall be the property of the awarding authority. END OF BID BOND INFORMATION 009 PENNSYLVANIA NATIONAL MUTUAL CASUAL TY INSURANCE COMPANY HARRISBURG, PA BID BOND KNOW ALL MEN BY THESE PRESENTS: That Finishing Solutions, LLC 1001 Morgan Park Pelham, AL 35124 , Principal, and PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY, Surety, arc held and finnly bound un10 City of Fairhope 555 South Section Street, Fairhope, AL 36532 , Obligee, in the sum of Five Percent or Amount Bid, Not to Exceed Ten Thousand Dollars Dollars ($S% of Amt Bid -Not to Exceed $10,000) for the payment of which we bind ourselves, our legal representatives, successors and assigns, jointly and severally. firmly by these presents. WHEREAS, Principal has submitted or is about to submit a proposal to Obligee on a contract for Bid 23-022-2023-PWI-0IO, Replace Mod Bit Roof with TPO or PVC NOW, THEREFORE, if the said contract be awarded to Principal and Principal shall, within such time as may be specified. enter into the contrac1 in writing and give such bond or bonds as may be specified in the bidding or contract documents with surety acceptable to Obligee: or if Principal shall fail to do so, pay to Obligee the damages which Obligec may suffer by reason of such failure 1101 exceeding the penalty of this bond, then this obligation shall be null and void; otherwise to remain in full force and cffec1. SIGNED, SEALED AND DATED this 04/21/2023 . By: By: F om1 78-0250 rev 12/2013 .......,....__..LL....:·•:...;..'t_\-_/'""'/:..,_; \_0-,-·L .,_., . ___ " _____ (Seal)J�son Forrester, Principal (/ PENNSYLVANIA NATIONAL MUTUAL CASUALTYINSURANCE COMPANY tttf!-7 Owen C. Peak, Attomey-ln-F;.c1 010 PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSt;RANCE COMPANY Harrisburg, Pe,msyh•ania POWER OF ATTORNEY 7522 Know All Men By these Presents, Thal PENNSYLVANlA NATIONAL MUTUAL CASUALTY INSURAKCE COMPANY, a corporation of Hie Commonwealth of Pcnn.sylvania, doe.., herehy make, cc,nst:itute and appoint JERE D. PEAi<, DONNA Q. KEE, LAUREN ADAMS, ASHLEY MASON, AND OWEN PEAK, ALL OF SELM/\, ALA RAMA (EACll) its true and lawful Atto rney(s)-in-Fact to make, execute, seal and deliver for and on its behalf, as surety, as its act and deed: ANY AND ALL BONDS AND UNDERTAKINGS PROVIDED THE AMOUNT OF NO ONE BOND OR UNDERTAKING EXCEEDS THE SUM OF THREE MILLION DOLLARS - - - - - - • - • • · - · • ($3,000,000.00) ALL PO\VER AND AUTHORITY HEREB y CONFERRED SHALL HEREBY EXPIRE AND TERMINATE WITHOUT NOTICE AT MJDNIGHT ON APRJL 30, 2027, AS RESPEC..'TS EXECUTION SUBSEQUENT THERETO. And the execution of such bonds in pu rsuance of these presents shall be as binding upon said Company as fully and amply, to all intent5 and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the Company at its office in Harrisburg, PeMsylvania, in their 0wn proper persons. This appointment is made by and under the authori:u,tion 0f a resolution adopted by the Board of Directors 0f the Company on October 24, 1973 at Harrisbu rg, Pennsylvania wlrich is shown below and is now in full force and effect. RESOLVED, thr.i (l) the President, an)' Vice President, the Secreiary. or tlll)' Dcpa.rtmcnl Secretary sttall have power to appoint. and lo revokt !he appointments of. Allomcys-in-Fact or agents with power and authority as defined or limited in their respective powers of attorney. and to execute on behalf of !he Company, and affix the Company's seal thereto, bonds, undertakings, recognizance's. conlncts of indemnity and other written obligations in the, nature thereof or related lhcnto: and (2) any of such Officers of !he Company may appoint and revoke the appointments of joinH:ontrol custodians. agents for acceptance of process, and AUorncys-in-Facl wiU1 authority to execute waivers and consents on behalf of lhe Comparl)\ and (3) the signature of llll}' such Officer or of any Assistant SecrdBI)' or Dcpanment Assistant Secretar)'. and the Company_seal may be affixed by facsimile to any power ofauorney or certification given for !he execution of any bond, undertaking, rccog,m.ance, conlnlcl of mdemnity or olhcr written obligation in lh< nature lhcreuf ur rclaled thereto, such signature :u,d seal when so 11scd whether heretofore or hereafter. being hereby uloptcd by U1e Company as lhe original signalurc of such Ofticer and the original seal of !he Ccmpll!ly. to be Yalid and binding upon !he Company wiU1 the same force and effect as though mru,ually �mxcd, In WllncssWhcrt'Of: PENNSYLVANlA NATlONAL MUTUAL CASUALTY [NSUR.ANCE COMPANY has caused these present5to be signed and it, corporate seal to be hereto affixed 011 April 17, 2017, PENNSYLVANIANATJONAL MU11JAL CASUALTY INSURANCE COMPANY Comm0nwealU1 of Pennsylvania, Cow1t:y of Dauphin.,. ss: On April 17,2017, before me appeared Mark Fitzgerald tome personally known, who being by me duly swoni, did say that he resides in the New Jersey, that he is U1e Vice President-Surety of PENNS YLVANIA NATIONAL MITTUAL CASUALTY INSURANCE COMPANY, that he is Uie individual described in and who executed the preceding i1\,trumcnt, and that the seal affixed to said in�tnunent is the corporate seal of said Company, and that said instrument was signed and sealed Oil behalf 0fsaid Company by authority and direction of said Company, and the said office acknowledged s.'.1id instrWTicnt to be the free act and deed of said Company. COMMONWEAL TH OF PENNSYLVANIA Notarial Seal Traci A Kimmich, Notary Public City Of Harrisburg, Dauphin County My Commission Expires Oct 31, 2020 Membff, PeMsylvania Assodat,on of Notaries !, Mark Fit7_geruld, Vice President-Surety of the PENNSYLVANIA NATIONAL MUTUAL CASUAL TY lNSUR.ANCE COMPANY, a corporati0n t'f the Commonwealth of Pennsylvania, do h�reby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by 1he said Company, wh ich is still in full force and effect 4/21/2023 ".'_�::''"'"� In Wttnrs• WhE'reof, J have hereunto set my hnnd and affixed the corporate seal of said Company on________ 1./•v��.�}., ,...-,.�;-, .... \.� tu� ..... �\i\ •-:t tWi I�i \\}��t-��'':J '".r ............... ""�" ���'{!:.:��� �d�. -Vice Pres1d✓&rety 78-l 90e (Rev I 0/1012) 011 Form W-Request for Taxpayer Give Form to the (Rev. October 2018) Identification Number and Certification requester. Do not De partment of the Treasury Internal Revenue Service ► Go to www.irs.gov/FormW9 for Instructions and the latest Information. send to the IRS. 1 Name (as shown on yaur Incom e tax return). Name is required on this line; do not leave this line blank. Finishing Solutions LLC 2 Business name/disregarded entity name, if different from above (') 3 Check appropriate box for federa l tax classification of the person whose na me Is entered on line 1. Check only one of the 4 Exemptions (codes apply only 10 following seven boxes. certain entities, not Individuals; see 0 S Corporation 0 Partnership 0 Trust/estate instructions on page 3): C: 0 Individual/sole proprietor or 0 C Corporation 0 . � single-member LLC Exempt payee code (if any) !�Q Limited liability company. Enter the tax classi11cation (C=C corporation. S=S corporation, P=Partnershlp) ► sa 2 Note: Check the appropriate box In the line above for the tax classification of the single-member owner. Do no t check Exemption from FATCA reporting I!LLC H the LLC is classified as a single-member LLC that Is disregarded from the owner unless the owner of the LLC is code (II any)' another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise. a single-member LLC that \:: Is disregarded from the owner should check the appropriate box for the tax classification of its owner. u □Other (see Instructions) ► (Appl.u to accounts maintained ourski& tliE U.S.) Ii Ad<lress (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional) 1001 Morgan Park Drive 6 City, state, and ZIP code Pelham, AL 35124 7 Ust account number(s) here (optional) ■=.,-.alili Taxpayer Identification Number (TIN)I Social security number I Enter you'. TIN In_ the app_ropriate box. The TIN provided must match t�e name given on line 1 to avoid backup withholding. For ind1v1duals, this 1s generall y your social secunty number (SSN). However, for a [DJ DJ I I I I Iresident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other -_ entities, It Is your employer identification number (EIN ). If you do not have a number, see How to get a . . . . . TIN, later. ro-=r--c------,�-,.,,_-------Note: If the account Is in more than one name, see the instructions for line 1. Also see What Name and I Employer Identification number Number To Give the Requester for guidelines on whose number to enter. Certification Under penalties of perjury, I certify ihat: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2.I am not subject to backup withholding because: (a) I em exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service ORS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defi ned below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification Instructions. You must cross out item 2 above if you have been notified by the IRS that you are curren tly subject to backup withholding because you have failed to report all intere-st and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt. contributions to an in dividual retirement arrangement ORA), and generally, payments other th an interest and dividends, yoy 9--11� _e9,uired lo sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Signature of { ! l)tJt,,f '.Here u.s. person .,1 / ,/t I i Date ► 4/18/:?Ul; \ 1'--• General lnstpctions Section references are '.o the Internal Revenue Code unless otherwise noted. " Future developments. For the latest information about developments related to Form W-9 and its Instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An Individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer iden tification number (TIN) which may be your soc ial security number (SSN), Individual taxpayer identification number (ITIN), adoption taxpayer identi fication number (A TIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an Information return. Examples of informationreturns include, but are not limited to, the following, • Form 1099-INT (interest ear ned or paid ) Cat. No. 10231X • Form 1099-DIV (dividends, including those from stocks or mutualfunds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales end certain othertransactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan Interest) 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. It you do not return Form W-9 lo the requester with a TIN, you might be sub1ect to backup w1thholdlng. See What is backup withholding, later. Form W-9(Rev.10-2018) 012 3.0 INSURANCE REQUIREMENTS ITEMV INSURANCE Awarded CONTRACTOR, at its sole expense, shall obtain and maintain in full force the following insurance to protect the CONTRACTOR and the City of Fairhope at limits and coverages specified herein. The City of Fairhope will be listed as an additional insured under the CONTRACTOR'S general liability insurance and automobile liability insurance policies, and all other applicable policies and certificates of insurance. These limits and coverages specified are the minimum to be maintained and are not intended to represent the correct insurance needed to fully and adequately protect the awarded CONTRACTOR. 3.01 All insurance will be provided by insurers by admitted carriers in the State of Alabama, shall have a minimum A.M. Best rating of A-VII and must be acceptable to the City. Self-insured plans and/or group funds not having an A.M. Best rating must be submitted to the City for prior approval. 3.02 NO WORK IS TO BE PERFORMED UNTIL PROOF OF COMPLIANCE WITH THE INSURANCE REQUIREMENTS HAS BEEN RECEIVED BY THE CITY. 3.03 Worker's Compensation and Employers Liability Part One: Statutory Benefits as required by the State of Alabama Pa1i Two: Employers Liability $100,000 Each Accident $100,000 Each Employee $500,000 Policy Limit 3.04 U.S. Longshoreman & Harbor workers Act (USL&H)- Required if CONTRACT involves work near a navigable Waterway that may be subject to the USL&H law. 3.05 Maritime Endorsement (Jones Act}• Endorsement required if CONTRACT involves the use of a Vessel. Or include coverage for "Master or Members or Crew" under "Protection and Indemnity" coverage (P&I), unless crew is covered under Workers Compensation. Bodily injury by accident Bodily injury by disease $1,000,000 Each Accident $1,000,000 Aggregate 3.06 Commercial General Liability Coverage on an Occurrence form with a combined single limit of (Bodily Injury and Property Damage combined as follows: Coverage to include: Each Occurrence Personal and Advertising Injury Products/Completed Operation Aggregate General Aggregate Premises and operations Personal Injury and Advertising Injury Products/Completed Operations Independent BIDDERS Blanket Contractual Liability Explosion, Collapse and Underground hazards Broad Form Property Damage $1,000,000 $1,000,000 $2,000,000 $2,000,000 Railroad Protective Liability Insurance if work involves construction, demolition or maintenance operations on or within 50 feet of a railroad. 013 3.07 Automobile Liability Covering all Owned, Non-Owned, and Hired vehicles with a limit of no less than $1,000,000 combined single limit of Bodily Injury and property damage per occurrence. 3.08 Certificate of Insurance A Certificate of Insurance evidencing the above minimum requirements must be provided to and accepted by the City PRIOR to commencement of any work on the CONTRACT. Each policy shall be endorsed to provide ten (10) days written notice of cancellation to the CITY Such insurance as is afforded by the above policies covers the operations undertaken by the insured with respect to the construction of the project above designated. The insurance afforded by the above designated policies, specimen copies of which have been filed with the CITY, and to each of which is attached for following endorsement. The insurer agrees with the insured as follows: 1.That it will furnish to said City of Fairhope a certificate of insurance in triplicate on a form approved for such purpose by said CITY, setting forth the pertinent information regarding the policy to which this endorsement is attached, for each project of said CITY to which the policy applies. 2.That it will attach to each said certificate of insurance executed copies of any endorsement other than this endorsement which are attached to said policy at the time said policy is issued, provided only that said endorsements affect the coverage of said policy in respect of operations involved in the construction of the projects of said CITY to which the policy applies. 3.That it will mail to the City Council of the City of Fairhope three executed copies of each endorsement subsequently issued to become a part of said policy provided only that endorsement affects the coverages of said policy in respect of operations involved in the construction of the project of said CITY which the policy applies, and provided further that such endorsement shall not be effective unless such notice is given to the CITY at the same time that notice thereof is given to the insured. 4.That it will mail to the City Council of the CITY of Fairhope at least ten days before the effective date thereof notice of cancellation of said policy, provided no cancellation shall be effective unless such notice Is given to the CITY. END OF INSURANCE REQUIREMENTS 014 � ACORD � FINISOL-01 CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/00/YYYY) 2/23/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHEPOLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANO THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rlght5 to the certificate holder In lieu of such endorsement(s). PRODUCER Peak Insurance, Inc. 1003 Broad Street Selma, AL 36701 INSURED Finishing Solutions, LLC 26300 Martinique Drive Orange Beach, AL 36561 COVERAGES CERTIFICATE NUMBER· 1 CONTACT -����-------·-·-·----- - ---. ----------------·---- ---------------. m1t• �x_t}:_lJ��l__�!��-2 �°-�-________________ : r..ct Noj:(334)._�?.?.��-2_2�---_.APDRe&ll: ... ____________ --------------------__ ____ _ ___ ·-·· --·-___ _ __ _____ __ __ ----·· INSURER[SJ.AFFORotNG COVERAGE I NAJC # ___ ----i INSURE.RA, Cr um & Forster Speclafty�ns_�r_anc-;C�-�pany-�-�44520 ___ _ __ l!'ISU�;�_l:l;.P._�_!."!nsy!.,,.�11l�lt<!l[o11al l,:is. Co. __________ 14990 ___ _ INSURER c, Evanston Insurance_ C_g______ ______ _____ ____ 353?_� __ _ , INSURER.O_: _____________________________ ..• __ __ --------------•-·•·-------·-• l_l_NSQRE� E; _________ _ __ _______________________________ ---· : INSURER F: REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOW/ITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1NSR! ____ ·-----;.�-�;·;;·;�-;����;-. -"""TfS,J>� �-�-�R -· -�-0-UCY NUMSER ---.. Poljcy EFF . POLICY EXP ; -----·-· ··-·--·------�IMITS ------------. --LTR. . wvO A ! X : COMMERCIAL GENERAL LIABILITY �--� .�--...... , _ • �-----' CLAIMS-MADE ; .. !. OCCUR · GEN'L AGGREGATE LIMIT APfLIES PER: �=--; POLICY �·�·--�m ' ___ LOG : OTHER: B AUTOMOBILE LIABILITY • i--, ANY AUTO , ____ OWNED ____ _; AUTOS ONLY ; HI\Vffi ___ 7 AU SONLY C ____ '. UMBRELLA LIAB ·-�-OCCUR -- · X EXCESS LIAB . CLAIMS-MADE 1---·-------- --... .... ___ : ____ ···----••-·j ! OED RHENTION S ! :�i�ij�t8-fti'1rfs��i's1l.?t!t .ANY PROPRIETOR/PARTN ER/EXECUTIVE VJ� NIA QfflCER/MiMBER EXCLUDED? (Mandatory n NH} · --" , .CPS7508201 'AU90705436 XOBW9212622 i_ EACH OCCVRRsNCE . __ ,_ $ 1/20/2023 1/20/2024 i DAMAGE TO RENTED---! ' i-EBE¥JS.ES..iEll=.11mmcej ___ _j__ _____ _ 1,000,000 100,000 -- --5�000 ; ! i 1/8/2023 1/8/2024 ' 1/20/2023 1/20/2024 ' i ; i ' ' i ,-¥E_Q.E:).(.!'_(6'JX9.M..119(�9nL ___ L __ , PERSONAL & �'i.!l'llWL .... L 1,000,000 ·---�-2, o·t>'o�·oo·o ' GENERAL AGGR�GAf.L ____ S • .PB_QQL/S:,I.§_· 9.QMP/OP AGG . s --- - � ___ -�.o���oos COMBINED SINGLE LIMIT .JEug;jdor]JJ__ ___________ $ ____ _ 1,000,000 l.EACHOCCURRENC_E _ _j_ _____ 1,000,000 [.AQQl31;GArn_ _ _______ 5 _______ __!_._�oo,o�� PER I i OTH-,--' .SIAf:l.lTE J_ ..•. �ER ______ ·--f.E.L •. EACH _ACCIDElfT ______ ... _L ______ _ :.!;,!,, DISEASE .-.EA EMPLOYE;!;, _$ ____ , ____ _ ' E.L. DISEASE -POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES {ACORD 101, Additional R&merkt Schedule, may be attachod If more apace la requlr,,d) CERTIFICATE HOLDER Wiggins Bldg. Corp. 600 Vestavia Blvd 120 Birmingham, AL 35216 ACORD 25 (2016/03) CANC LLA TION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTMORIZE0 REPRl;SE'NTATIVE l 't © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 015 Company ID Number: 1886097 Approved by: Employer Finishing Solutions LLC Name (Please Type or Print) Title jason h forrester (\.LI u( Signature Date Electronically Signed 04/14/2023 Department of Homeland Security-Verification Division Name (Please Type or Print) Title USCIS Verification Division Signature Date Electronically Signed 04/17/2023 Page 13 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 016 Company ID Number: 1886097 Information Required for the E-Verify Program Information relating to your Company: Finishing Solutions LLC Company Name 1001 Morgan Park Drive Pelham, AL 35124 Company Facility Address Company Alternate Address County or Parish SHELBY Employer Identification Number 141923682 North American Industry 236 Classification Systems Code ! Parent Company Number of Employees 5 to 9 Number of Sites Verified for 1 site(s) Page 14 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 017 Company ID Number: 1886097 Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: AL Page 15 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 018 Company ID Number: 1aa6097 Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name iason h forrester Phone Number 2057331702 Fax Email alabamaroof(a)vahoo.com Page 16 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 019 Iii \i \I I I 1'1.l ll\\l, \I �:'-12� •< f .... l < ec s RO'.JFlNG l •' ii i ' 'Jlft ,, I,� . 020 ( 1111' !,l<l//.1 I • I , • ,. 11 OHi \1 I 1111 '" 1m11.r�" 1 .. \1 ( l 11\ I lllHI CIOR ! ·!�!i,ldnµ. �rlu::o!l', LL(· !•H•I \kr�;H, l'.1!1 !)ri, c i\.-h.1m .. \! _;5L'.-! B< -s: Rnolini.: BC-:--: Sidinl! l11�tallatinn hi 1111.\ '\l>IO \\-. .. , .• ,J. ,101111 I. •H5 llLX I t:H .\ \ l.'l:l r, !-.lTIT .10<,U\10'\ n;o,1t:H\, \L II.I\ \I\ .1H04 :\onrnltl·r 18, 2022 ·,, 'l l ,1 \ I (H 1, \11,,,,1111, 11.Lf'l'IIO'\T '\0 . .1.l.l �-: .. <:1,.<i1 I \ \ \(I .I.I.I VIS <_1_,,, l !;:, .nn:'lhl!Jl1.·1:; bc:c,11111.· ,.:ff,xti\1.' '.'\1nl.'mb..:1 l X. :,c:. ,rnd h 111,•. rcti.1.1,:1i,1.• i'k.i-..: .1:1.i�I· :'::-',11," \1't:' :11::-: li\.· .... �n,c c.:,:n1�i\..'i.ltl'. 1"1:J�::1:-. f ('\ �4 \..:"'' i ,,:�1.::.\l' l)n":ttn1 021 CITY OF FAIRHOPE PURCHASING DEPARTMENT PROJECT REQUEST FORM Requester: Richard D. Johnson, PE _ ___ Department: _Public Work� ___Project Name: Fairhope City Hall/Civic Center -Repair and Replacement of Roof System ------· Project Description: Repair and Replacement of Modified __ Bituminous and Gravel Ro;f �/TPO Sy�t� Project Category: X Bid Professional Service Other: ------------- - - - --Budget Amount; $300,000.00 Budget Code: 001260-504 75 Line 1 0 -----__ , __ ,.. __ --· --��-----Budgeted for Current FY: X Yes No BID INFORMATION Bid Duration: As required by Bid Law Project Duration: _60 Calendar Days __En gineer of Record: Richard D. Johnson, P� ____________ _ ---Pre-Bid Meeting: No X Yes X Mandatory __ Non-Mandatory Scope of Work Provided By: Project Manager: Richard D. Johnson ________ Contract Extensions: X No Richard D. Johnson/George Ladd Yes -------------. -- ----·-· Insurance Requirements: Minimum X Maximum Bonds: X Bid X Performance X Labor & Materials Related Bids/RF's FORCE ACCOUNT INFORMATION Force Account Project: No Yes Estimated Amount: Budget Code: Notes: SIGNATURES Requestor: City Treasurer: R i (ha rd D • Digitally 5igned by Rkhard D. Johnson, PE Johnson, PE �a.te,_2��3.0.,.08 ___ ---· -�l.O.Ll.L:QfulQ_ Senior Accountant: d1.:r/il:1f! 1Ulfe .:.-�-·-�:2.:___2:: .. :. __ - Mayor: ---------------- 555 S Section Street/ Fairhope, Alabama 36532 ZSl.928.8003 {p/ / www.FairhopeAL.gov \.OF•PUk·l\'3 091121 022 CITY OF FAIRHOPE CITY COUNCIL AGENDA MONDAY, 08 MAY 2023 - 6:00 P.M. – CITY COUNCIL CHAMBER Invocation and Pledge of Allegiance 1. Approve minutes of 24 April 2023 Regular City Council Meeting and minutes of 24 April 2023 Work Session 2. Report of the Mayor 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. Resolution – The City Council approves the Compensation and Job Classification Plan for the Snack Bar Crew Leader, Grade of Pay 5 and to defund one Snack Bar Attendant position, Grade of Pay 3 in the Golf Department. 6.Resolution – That certain items are declared surplus and the Mayor and City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope by one of the three methods listed on the resolution. 7. Resolution – The City Council hereby approves and authorizes the City of Fairhope to execute a Memorandum of Understanding between AltaPointe Health Systems, Inc. and the Fairhope Police Department for administration of pre-employment screenings. 8. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a Municipal Lease Agreement between the City of Fairhope, Alabama and 329 S Greeno, LLC. 9. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract with O’Donnell & Associates, Inc. to perform Professional Services for Professional Hydrogeologic and Environmental Services for Well Fields 1, 3, and 4 (RFQ PS23-020) with a not-to-exceed amount of $16,200.00. 10. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract with O’Donnell & Associates, Inc. to perform Professional Services for Remote Groundwater Level Monitoring as part of the Fairhope Water System Planning Project Phase 1 (RFQ PS23-021) with a not-to-exceed amount of $13,500.00. 11. Resolution – The City Council approves the selection of Cavanaugh MacDonald Consulting, LLC to perform Professional Consulting Services to Prepare Actuarial Valuation for the City’s OPEB Liability for fiscal year ending 09-30-23, and hereby authorizes Mayor Sherry Sullivan to execute a Contract with an estimated amount of $10,000.00. 023 City Council Meeting 08 May 2023 Page –2– 12. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute Amendment No. 1 to the Contract for Professional Engineering Services for Asbestos Inventory and Abatement Plan at the K-1 Center (RFQ PS022-22) with Southern Earth Sciences, Inc. to add additional services in the amount of $12,450.00 which increases the not-to-exceed amount limit to $22,850.00. 13. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute Amendment No. 2 to the Contract for Archaeology Monitoring for the Arts Alley Transit Hub Project (RFP No. 005-20) with TerraXplorations, Inc. to add additional services in the amount of $25,000.00 which increases the not-to-exceed amount limit to $45,000.00. 14.Resolution – To Award Bid for Spray Foam Insulation at Recreation Center Gymnasium for the Recreation Department (Bid No. 23-020) to APC Spray Foam, LLC with a total bid cost of $88,783.00. 15. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute Amendment No. 1 for (Bid No. 23-009) Founders Park Athletic Track and Additional Parking Project for the replacement of the 720 ± linear feet that has failed with a cost of $246,455.98 with McElhenney Construction. The new contract total will be $2,727,136.03. 16.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 23-012-2023-PWI-008) Roadway and Parking Improvements Project at Volanta Sports Park with a cost of $10,119.55 and to award Change Order No. 1 to McElhenney Construction Company. The new contract total will be $467,579.26. 17. Resolution – Authorizing Mayor Sherry Sullivan to inform and submit the Municipal Water Pollution Prevention Program (MWPP) Report for 2022 to the Department of Environmental Management. 18. Resolution – That the City Council hereby authorizes and approves the request from the Fairhope Avenue Merchants to close Fairhope Avenue from Section Street to Church Street for “First Friday Artwalk” at 5:00 p.m. and reopen after Artwalk. 19. Request – James Prestwood, Board President of The Eastern Shore Art Association d/b/a Eastern Shore Art Center – Requesting the use and closure of Oak Street between Section and Bancroft Streets for their annual fundraiser event,“5th Annual White Linen Night,” on May 18, 2023 from 5:00 p.m. – 11:00 p.m.; and permission to serve alcohol during this event. 20.Reappointments – Recreation Board 21. Public Participation – (3 minutes maximum) 024 City Council Meeting 08 May 2023 Page –3– 22.Executive Session – To discuss legal ramifications of and legal options for pending litigation; and controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the governmental body pursues a proposed course of action; and to discuss the consideration the City is willing to offer or accept when considering the purchase, sale, exchange, lease, or market value of real property. Provided, however, that the material terms of any contract to purchase, exchange, or lease real property shall be disclosed in the public portion of a meeting prior to the execution of the contract. 23. Adjourn Next Regular Meeting – Monday, May 22, 2023 – Same Time Same Place 025 STATE OF ALABAMA COUNTY OF BALDWIN )( )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 24 April 2023. Present were Council President Jay Robinson, Councilmembers: Jack Burrell, Corey Martin, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Councilmember Jimmy Conyers was absent. There being a quorum present, Council President Robinson called the meeting to order. The invocation was given by Pastor Rick Malugani of Fairhope Christian Church and the Pledge of Allegiance was recited. Council President Robinson stated there was a need to add on an agenda item after Agenda Item Number 17: a resolution that the bids for the Installation of a Sanitary Sewer Lift Station at Planters Pointe (Bid No. 23-023) are hereby rejected due to excessive cost; and authorizes staff to revise the specifications for cost savings and rebid. Councilmember Boone moved to add on the above-mentioned item not on the printed agenda. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Councilmember Martin moved to approve minutes of the 10 April 2023, regular meeting; and minutes of the 10 April 2023, work session. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Mayor Sullivan addressed the City Council regarding the following items: 1)Last week was Volunteer's Week 2)Earth Day was Saturday along with Chalk the Walk and a Soccer Tournament 3)Tomorrow begins Coffee with the Mayor at the Nix Center No one spoke during Public Participation for Agenda Items. Councilmember Burrell stated at the last Work Session the plan for the Triangle property was discussed; and the comments made need to be looked at. Councilmember Martin commented there will be a Steering Committee meeting on April 26, 2023 for the Triangle. 026 24 April 2023 Councilmember Boone said that if you did not attend Earth Day, you missed a great event and great day. Councilmember Burrell asked about pavers being purchased to be placed at the K-1 Center. Mayor Sullivan replied pavers are purchased and placed on sidewalks throughout the City. Council President Robinson gave a shout out to the Fairhope Baseball Team who is doing a great job this year. Councilmember Martin introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the funding of a temporary position for the Electric Superintendent's and the Water and Wastewater Superintendent. These positions will be for training purposes only, not to exceed 60 days and will automatically defund with the retirement of the existing personnel. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. RESOLUTION NO. 4728-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the funding of a temporary position for the Electric Superintendent's and the Water and Wastewater Superintendent. These positions will be for training purposes only, not to exceed 60 days and will automatically defund with the retirement of the existing personnel. ATTEST: Lisa A. Hanks, MMC City Clerk ADOPTED THIS 24TH DAY OF APRIL, 2023 Jay Robinson, Council President Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council authorizes and approves hiring an Animal Control Officer (Pay Grade 7 /HR); and the current employee will remain on staff which will allow him to work and train the new Animal Control Officer. This will be an overlap position that will be beneficial to the City as well as the new hire. The position overlap will expire on June 8, 2023. Seconded by Councilmember Martin, motion passed unanimously by voice vote. 027 24 April 2023 RESOLUTION NO. 4729-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council authorizes and approves hiring an Animal Control Officer (Pay Grade 7/HR); and the current employee will remain on staff which will allow him to work and train the new Animal Control Officer. This will be an overlap position that will be beneficial to the City as well as the new hire. The position overlap will expire on June 8, 2023. ADOPTED THIS 24TH DAY OF APRIL, 2023 ATTEST: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President Councilmember Martin introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a contract with Volkert, Inc. to perform Professional Engineering Services for (RFQ PS23-14) Utilities Relocation for the State of Alabama's US-31 Widening Project with a not-to-exceed amount of $152,732.96. The engineering services are 100 percent reimbursable by the State of Alabama. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. RESOLUTION NO. 4730-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract with Volkert, Inc. to perform Professional Engineering Services for Utilities Relocation for the State of Alabama's US-31 Widening Project (RFQ PS23-14) with a not-to-exceed amount of$152,732.96. The engineering services are 100 percent reimbursable by the State of Alabama. DULY ADOPTED THIS 24TH DAY OF APRIL, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 028 24 April 2023 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves Amendment No. 2 to the Contract for On Call Professional Engineering Services with Stewart Engineering, Inc. for the Electric Department (RFQ No. PS005-21) to extend the current contract for the third year until March 7, 2024; and authorizes Mayor Sherry Sullivan to execute Amendment No. 2 with a not-to-exceed amount of $25,000.00. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 4731-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves Amendment No. 2 to the Contract for On Call Professional Engineering Services with Stewart Engineering, Inc. for the Electric Department (RFQ No. PS005-21) to extend the current contract for the third year until March 7, 2024; and the vendor has agreed to honor the terms and conditions as set in the original contract and Amendment No. 1; and authorizes Mayor Sherry Sullivan to execute Amendment No. 2 with a not-to-exceed amount of $25,000.00. Attest: Lisa A. Hanks, MMC City Clerk Adopted on this 24th day of April, 2023 Jay Robinson, Council President Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection Kimley-Hom and Associates, Inc. for Rehab Engineering Services for (RFQ PS23- 019)Dog House Lift Station Project; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Martin, motion passed unanimously by voice vote. * * 029 24 April 2023 RESOLUTION NO. 4732-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the selection Kimley-Hom and Associates, Inc. for Rehab Engineering Services for (RFQ PS23-019) Dog House Lift Station Project; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 24TH DAY OF APRIL, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection of O'Donnell & Associates, Inc. to perform Professional Services for (RFQ PS23-020) Professional Hydrogeologic and Environmental Services for Well Fields 1, 3, and 4; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Martin, motion passed unanimously by voice vote. RESOLUTION NO. 4733-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the selection of O'Donnell & Associates, Inc. to perform Professional Services for (RFQ PS23-020) Professional Hydrogeologic and Environmental Services for Well Fields 1, 3, and 4; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 24TH DAY OF APRIL, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 030 24 April 2023 Councilmember Martin introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection of O'Donnell & Associates, Inc. to perform Professional Services for (RFQ PS23-021) Remote Groundwater Level Monitoring as part of the Fairhope Water System Planning Project Phase 1; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 4734-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1]That the City Council approves the selection of O'Donnell & Associates, Inc. to perform Professional Services for (RFQ PS23-02 l) Remote Groundwater Level Monitoring as part of the Fairhope Water System Planning Project Phase l; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 24TH DAY OF APRIL, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to Award Bid No. (Bid No. 23-021-2023-PWI- 005)for Transfer Station Slab Reconstruction to Impact Divisions, LLC with a total bid proposal of $145,583.10. Seconded by Councilmember Boone, motion passed unanimously by voice vote. * * 031 24 April 2023 RESOLUTION NO. 4735-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope did request, receive, and open bids for Transfer Station Slab Reconstruction (Bid No. 23-021-2023-PWI-005) for the Public Works Department at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2]At the appointed time and place, bids were received and tabulated as follows: RH Deas Building Co., LLC Impact Divisions, LLC $147,711.00 $145,583.10 [3]After evaluating the bids with the required specifications, Impact Divisions, LLC is now awarded (Bid No. 23-021-2023-PWI-005) for Transfer Station Slab Reconstruction with a total bid proposal of $145,583.10. Attest: Lisa A. Hanks, MMC City Clerk Adopted on this 24th day of April, 2023 Jay Robinson, Council President Councilmember Martin introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the selection by Mayor Sherry Sullivan for (RFQ PS23-003) Professional Engineering Services for the 46 KV Transmission Loop along the West Side of Green Road; and authorizes the Mayor to execute a contract with Stewart Engineering with a not-to-exceed amount of $166,000.00. Seconded by Councilmember Boone, motion passed unanimously by voice vote. 032 24 April 2023 RESOLUTION NO. 4736-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the selection by Mayor Sherry Sullivan for (RFQ PS23-003) Professional Engineering Services for the 46 KV Transmission Loop along the West Side of Green Road; and authorizes the Mayor to execute a contract with Stewart Engineering with a not-to-exceed amount of $166,000.00. DULY ADOPTED THIS 24TH DAY OF APRIL, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that City Council authorizes and approves the direct payment to the subcontractor GeoCon Engineering & Testing, Inc. for Professional Engineering Services for Athletic Track & Additional Parking with a not-to-exceed amount of $8,000.00. This expense is not an additional expense but will save the City 10% administrative fees; and will be deducted from the total contract cost with Sawgrass Consulting, LLC. Seconded by Councilmember Martin, motion passed unanimously by voice vote. RESOLUTION NO. 4737-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That City Council authorizes and approves the direct payment of the subcontractor GeoCon Engineering & Testing, Inc. for Professional Engineering Services for Athletic Track & Additional Parking with a not-to-exceed amount of $8,000.00. This expense is not an additional expense but will save the City I 0% administrative fees; and will be deducted from the total contract cost with Sawgrass Consulting, LLC. DULY ADOPTED THIS 24TH DAY OF APRIL, 2024 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 033 24 April 2023 Councilmember Martin introduced in writing, and moved for the adoption of the following resolution, a resolution that certain items are declared surplus and the Mayor and City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope by one of the four methods listed on the resolution. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. RESOLUTION NO. 4738-23 WHEREAS, the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or municipal purposes; and WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: [SEE ATTACHED LIST OF EQUIPMENT] SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section 1, above, by one of the following methods: a.Receiving bids for such property ("via Gov Deals"). All such property shall be sold to the highest bidder, provided, however, that the City Council shall grant the authority to the Mayor to reject all bids when, in her opinion, she deems the bids to be less than adequate consideration for the personal property. b.Sold for scrap or recycle at the highest offered value. c.Disposal via landfill. d.Sell Ford Excursion to Silverhill Fire Department ADOPTED AND APPROVED THIS 24TH DAY OF APRIL, 2023 ATTEST: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 034 24 April 2023 GOV DEALS RECOMMENDED DESCRIPTION YEAR VIN NUMBER DISPOSITION GOV OEAL FREIGHTLINER 114SD 2015 1FVAG3CY8FHGD8237 GOV DEAL FORD F250 2011 1FD7X2A62BEB05360 SELL FORD EXCURSION (SELL TO SILVERHILL FIRE DEPT) 2004 1 FMNU40S94EA91485 GOV DEAL CAT BACKHOE 420E CAT0420EAOJL02602 GOV DEAL TRAVIS TRAILER 2013 48XAR4522D 100854 7 GOV DEAL TRAVELLIFT BOAT HAULER SPL25 SN 3011258 GOV DEAL EZGO GOLF CART 5400182 MN 6385404G01 GOV DEAL KNAPHEIDE UTILITY BODY 20190319-0626101 GOV DEAL TRAILER BLUE (MILITARY) NA GOV DEAL JAG BATHROOM TRAILER 2012 1J9HTFE20CH358913 GOV DEAL CANOE 20FT OLD TOWN UNCLAIMED PROPERTY (MARINA) GOV DEAL KAYAf<BLUE UNCLAIMED PROPERTY (MARINA) GOV DEAL KAYAK GREEN UNCLAIMED PROPERTY (MARINA) GOV DEAL KAYAK ORANGE UNCLAIMED PROPERTY (MARINA) GOV DEAL KAYAK YELLOW UNCLAIMED PROPERTY (MARINA) GOV DEAL CUSHMAN HAULER 800 NA Councilmember Martin moved to appoint Carole Tebay to the Fairhope Environmental Advisory Board for a four-year term which will expire April 2027. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Councilmember Burrell moved to appoint Shawn Graham, Cynthia Rush, and Elizabeth Williams to the Historic Preservation Committee for a three-year term which will expire April 2026. Seconded by Councilmember Martin, motion passed unanimously by voice vote. Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the bids for the Installation of a Sanitary Sewer Lift Station at Planters Pointe (Bid No. 23-023) are hereby rejected due to excessive cost; and authorizes staff to revise the specifications for cost savings and rebid. Seconded by Councilmember Boone, motion passed unanimously by voice vote. 035 24 April 2023 RESOLUTION NO. 4739-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1]That the bids for the Installation of a Sanitary Sewer Lift Station at Planters Pointe (Bid No. 23-023) are hereby rejected due to excessive cost; and authorizes staff to revise the specifications for cost savings and rebid. ADOPTED ON THIS 24TH DAY OF APRIL, 2023 Jay Robinson, Council President ATTEST: Lisa A. Hanks, MMC City Clerk The following individual spoke during Public Participation for Non-Agenda Items: 1)Todd Sealy, owner of Gallery by the Bay, addressed the City Council on behalf on the Fairhope Avenue merchants regarding First Friday Art Walk. They would like Fairhope Avenue closed down from Section Street to Church Street just like De La Mare. He stated they are okay with alternating the closures if needed. Councilmember Burrell commented he liked the idea. Community Affairs Director Paige Crawford said safety issues were the reason for the closure of De La Mare in the beginning. She stated now thereare issues with individuals setting up tables in the street. Ms. Crawford commented there would be no parking after 5:00 p.m. on these Fridays. Councilmember Martin said we need to take into consideration the projects and other closures. Councilmember Burrell said the end result looks good. Councilmember Martin commented we need to look at logistics and make sure these are correct. Council President Robinson said this is worth looking at. 036 24 April 2023 Councilmember Martin moved to adjourn the meeting. Seconded by Councilmember Boone, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:30 p.m. Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 037 STATE OF ALABAMA COUNTY OF BALDWIN ) ( ) ( The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 24 April 2023. Present were Council President Jay Robinson, Councilmembers: Jack Burrell (arrived at 4:34 p.m.), Corey Martin, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Councilmember Jimmy Conyers was absent. Council President Jay Robinson called the meeting to order at 4:34 p.m. The following topics were discussed: •The first item on the agenda was the Discussion regarding Drainage at Founders Park. Public Works Director Richard Johnson presented a Power Point Presentation and explained the compromised pipe with suggestions. (See attached handout) Mr. Johnson said we need to replace the pipe and move away from the Athletic Track & Additional Parking Project. He said they need guidance to move forward; and stated this could fall under a Change Order with the project. Mr. Johnson recommends doing the full repair of the pipe run and replace with new reinforced concrete pipe which is 725 linear feet. Councilmember Burrell said he wants to see a study for the pipe before moving forward. Councilmember Martin stated, when you speak of drainage you must do a study; and we are not going to piece meal this project or the infrastructure. Council President Robinson said we must do what is best and not overkill. Mr. Johnson replied they would go back and see if the pipe size could be smaller; and bring back to the City Council. •Councilmember Burrell gave an update on the Airport Authority; and mentioned the Southwest East Side, West side of land, and possibly getting grant funds to build road. •Councilmember Martin mentioned the Recreation Board meeting he missed; and the Fairhope Environmental Advisory Board appointment on tonight's agenda. •Councilmember Boone gave an update on the Harbor Board; and said they are working with Fairhope Docks to be a clean marina under the Clean Water Act. •President Robinson gave an update on the Historic Preservation Committee, mentioned the three appointments on tonight's agenda, and the Committee is having special meetings to work on the proposed Historic Preservation Ordinance. Council President Robinson briefly went through the Agenda Items and who would explain if needed. 038 Monday, 24 April 2023 Page -2- •Public Works Director Richard Johnson addressed the City Council and handed out the last quarter's surplus sales. (See attached handout) He explained Agenda Items No. 12, No. 14, and No. 15; and answered any questions if needed. •Fire Chief Chris Ellis addressed the City Council and invited them to an Open House from 10:00 a.m. to 2:00 p.m. at the Thompson Hall Road fire station. •Interim Gas Superintendent Wes Boyett addressed the City Council regarding Agenda Item No. 7; and answered any questions if needed. He passed out a picture of the proposed gas main relocation; and stated this is 100 percent reimbursable by the State of Alabama. (See attached handout) •Recreation Director Pat White addressed the City Council and gave an update on the Quail Creek Greens Project; and mentioned the Fairhope Baseball 1983 Team. •Water and Wastewater Superintendent Jason Langley addressed the City Council regarding Agenda Items No. 9, No. 10, and No. 11; and answered any questions if needed. He explained the need to add on a resolution to reject bids for the lift station to save money and furnish the wet well ourselves. •Assistant Electric Superintendent Ben Patterson addressed the City Council regarding Agenda Items No. 8 and No. 13. He mentioned the 46 KV Transmission Loop with Stewart Engineering; and the Magnolia Project with Hi-Line Engineering. •Community Development Director Paige Crawford addressed the City Council and gave a shout out to the Fairhope Junior City Council repainted Sunset Staircase; and to the Fairhope East Elementary School held a community cleanup during Earth Day and repainted the playground equipment at North Beach Park. •Mayor Sullivan addressed the City Council regarding Agenda Items No. 5 and No. 6; and answered any questions if needed. She explained the first resolution states for two months. Council President stated this will get them properly trained so they can hit the ground running when they takeover. There being no further business to come before the City Council, the meeting was duly adjourned at 5:13 p.m. Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 039 ci�_L Founders Park Existing Drainage In Relationship To the New Track & Field Project 040 •• 't, --ti,·-,::o-,• Existing Conditions ;; �, � I � ! �---� n � I 11� \' .. 7 I :i 8 oil� �?� �,! !··1· ·1··--·--•-·-·-------- Llj''- ��5 -�r= �o � llll'D;SMll'.ll1Dmt£AC!ML �...U-n:RPIPfllll)Olllrl. tll'IIIA:IGAU.A!DI ., } �I ••-. !'I• f .; ! l � I v I • • • • 11 --<> i l llJl'Q ll!IICM: • EEi [IS;"OWII-UilolD rou {�Ir) <u· .,... N['o/ track & Field Area I ,, I ---• ;" - "d �-!� �l� -----f•L-. ft.lt.):IEWIN.O'UCIS" a>J!N.!T(T"I') � _1 'Tl.L., (HO) --� t?" \1 � ·,� ---t --� ---·]{, -·--'j a -_ & '-.�-:,;;.:;, b.r�-=,--;;:..b ... ==7777777. � �1 \I t l .,, • I :1 8I- i I Ii ! I � !J�ii ,I ' I i / i . ' - I / I I i i fo ! I ,r'"'• ........ ""'-All ('rn') CJ4" mD0 i:!:; ,,,I .i' . I i I I / ✓ I "(Q'l)�f$1)15TL '111,,."t:ND("'r!') (lo) -,,---1 ....___•-.oc�, . ---l _,_,j__,_,�-•---• --,------,-\>--, �--;'], ___ ::_.�;.-;;}--L--22b L.P. of 6" HOPE,,"•,I \• ,, Ka'l>.�t,(Jl$f lf'M'Yfl'ff('t!t') C,IIIJ) � " IIC0'tl:�OfEUI yftOP(."'(rr,,) (10011} 505 UF. of j �:-:;;E '?�;,.,,.t,�j :·,, I(;/ I ·1! :! ! ... "" ' '\ '." ,,, .,, " ,. " " " ., ·' ,· ,, ": � " ,, "\\ NORTH \\ \\ " ',\ ,, \\ ,,\\ 0 I� L. J " t;MAl'Hll" S('AI.E � i ']L__ ,, , '. '. \) eawgrass IE.\Gf,;ff!t.\G • 5Ul'!VfYWG. 00-.:STlWt.-noN !o'A.VOEMOlt � ,,, -=if'll! =:!, e :. • �,l. =---_,:.: -!f ,--" --�--0 !' • j ., --� I f ---<.,--.._,__," .,) i. l\ �\ \ t.!• "' I I � i i ' I I j I l l=i � IT] .�,;.I,I�-� ii ! J I EXISTING CONDITIONS/ DEMO PLAN FOUNDER'S PARK CITY OF FAIRHOPE ��!:. 1·•:,0- / 041 � 0 (]) \J ..... > CtS ..... > C 0 ..... .i-J ..... \J C 0 u (]) c.. ..... 042 C 0 ..... -c:::, C 0 u (l) c.. ..... 043 � 0 Q) -0 ..... > '° ..... > � C 0 ..... ....., ..... -0 C 0 u Q) a. ..... 044 (]J on ..__,. ._. ·-·'° , .. ':.,,_-..E '-' - 0 (]J -0 ..... ....,,J '° ::J ....., 045 Options: 1.Do Nothing Now -Let the Project move forward knowing the current condition of the pipe -Address the symptoms not root cause 2.Replace only that pipe that is directly under new Track & Field Elements 3.Replace the entire pipe run with ,(()µ.__. new RCP (Concrete Pipe) -725 L. F. 046 Full Repair Plan "-,,_, :; '. I �����-------.,...-=,--------------��IP--�------� I .,, 1/ .-;:;:. -·--���-�-.. :e_., --�. ·-·-----rr\ . >'.-:,,, -�� I ,, -'--=- L �8��; � N°ew Track & Field A Y._.-iU �o • :o! I . -----------� ) i' ;�: � y •• • ' ' I ,- lll(QltlllQDf'l'i:mt'lllt!Dl �fWUflft t•·oai:11Jl1 ttJ ,· ! "i i I I ( f \ '�'�'''"'"' ��_Jo:, :-<>I �----Q"2:-N.fitnP) 10P:t1.A1' ,Ntj(S)-81.11' •1111;au1' ,w('O:•ll' ! � -----• ,-;.....,:;;1 -,. 1-i-o Ll�F.I of "RCP .. i ., ,, NORTH I !i I L ___ j � I " GK.4PHICS( AU" L.-i..� ' I q -i,---i!I / In � .. _ __; _____ _ ��· ---:���-51°2 L.F. of 30" i �I l I" F��1# .. _! · "lll-tt j . ' ' . d --·- eawgrass EHOttEfRJ'rlO SlJlVEYJ,10 OON$Till.lCTICl.,N&AOEM91T t t t I t t )2\- I t I t t t t I '--L--L_ ---.Pl!<!!!, ., ii f! {-·;(I !i �/,11; ;�!.., . :: Ir __ --c�--- • [ ---==-c_ -.-I 1 :�I �m f � fS § � ")> 3 l j i I DRAINAGE REPAIR FOUNDER'S PARK CITY OF FAIRHOPE �/ ,J"" -�_,,, "l ll;IIUGWt a.a" fffll')ltl-11) 9' ,0l,U ="-" :a::a:=�:'.-:0• -· ---�.-� I {_'J;'\ K,l;L� 1'•Jtfl Q,Uf &,DII\L10�l C-.Ec...£09V o 047 Cost For Full Repair: Founders Park -Change Order �� IV t,..,J,...,, McElhenney Construction Company MdlllENN[Y ci:¥,im1AJ£C,-· 11/l'r/.ll l'i •.-,. ,r• ..-.,,._ f,.._ Jr,. llt Conlocl: l'hone: Robert McDonough 251-97.1-00J0 CJl�N1" (Jo!Jr-R,M-1" (.luc>1l' To: ''J!ll' ITEM Fax: Sawg:ras.,; Consulting Jaye U.ohcnson l)ESCRll'TION JO CLEARING (1-24" BIRCH TREE) 20 ASPHALT REMOVAL 30 30" HDl'E REMOVAL 40 36" llDl'E REMOVAL 50 18" RCP REMOVAL 60 INLET REMOVAL (DEl'TH VARIES) 70 BORROW F.XCAVATJON SELf:£1 flt.I (A-2-4) BO Sl'RUCllJRE EXCAVATION 90 FOUNOA TION BACKFILL, 1..0CAL 100 IJ0 t20 130 140 150 160 170 180 190 200 2IO 220 230 240 2$0 260 FLOWAl!LE FILL (<1KOU1') CRUSHED A<lOREGA1'£B/\Sll. TYPE B, 6" THICK 5D% Ill c,c».}-mA.r:f" BllUMI.NOUS CONCRETE BINDI.Jl LA 'l'lR, 165LllSISY 50 •/4 l'-1 l'l'>U'flZ.�,- JO" STORM PIPE. RCP 36" STORM SEWER PIPE, RCP IS" RCI' REI.A Ill REINFORCED SLOPE PAVING (VfJITJCAL HEADWALL REPAIR) JUNCTION IJOX (4' DEEP) JB UNITS INLETS, TYPE GRA Tb (4' DEEP) TNLETS, TYPE WEIR (4' DEEP) GR/\TE. INLEl UNf'I S WEIR INLETS UNl1' FENCE RESET �ouo S(_)!!!,)INO (4 19 BERMI.IOA) POI YETHYLENB SIIEBTINO SANDBAGS ----. '210 SILT n'.JIICE TYPE A ... Ui-".......,.,_ flC' - ITEM DESCRIPr1t.1N 290 CONCRETE VERTICAL HE.I\DWAI.I MODIFIC/\ TION (INCLUDES GRAND TOTAL Job N�me; O:uc of Plans: Rc.Y!_,ion ()J�e: QIJANlTfY 1.00 430.00 400.00 216.00 16.00 3.00 210 011 670.00 500.00 24 00 45 0.00 40,00 504.00 216.00 16.00 3.00 2.00 8.00 1.00 1.00 3.00 2.00 20.00 700.00 200.00 50 .00 150.00 ..... � ... QUANTITY 1.00 Founder.; Park UNIT UNI I PRICE LS 3,002.61 SY 12.% LF 25.61 LI' 25.61 I.F 25.55 EA 691.S3 CY 16.48 CY 16.06 CY( 42.10 CY 469.11 SV 27 64 TON 127.85 LF 16146 LF 191.43 LF 106.00 CY 746 34 EA 5,62 3.51 El\ 1,58Hl EA 5,468 74 BA 5,847.59 l'.A 1,32◄.0) EA l,S&J.34 LF 14.80 SY 6.49 SY 2 58 EA 16.05 LF 4 ll ... UNIT UNl1 PRICE EA 2.882.69 AMOUNT :1,HAi,f,I 5,5�2.86 10,244.00 5,531.76 40U0 2,074.59 � 10,760.20 21.050.00 11,258.64 <i>,21') � �--2 551 o0 84,'l!)}.84 41,HUI 1,696.0-0 2,139 01 11.247 02 12,683 44 5,461.74 5,847.59 4..l72.09 3,166.68 296.00 � -m-oo- -t&H(I-�- AMOIJNT 2.m.69 it 24<'D ,455. � $246,455.98 Partial Repair Woui Be Around $165,0b0 �f 0- 048 Sold Asset Report Fairhope, AL Date range: 01 Jan 2023 -24 Apr 2023 ID Inventory ID Description Category Buyer Type Starting Bid Sold Amount Bids Auction End Date Auction End Time Status Credit Date Credit Time ECONOUNE lOT TRAILER 19'L X 7'9"W 632 335 GAS TANDEM AXLE Trailers Jasmine Addison USD $100.00 $4,509.00 38 11-Apr-23 12:00 PM ET NPU 633 03184 TORO REELMASTER 5510 MOWER Mowing Equipment Jonathan Moorman USO $100.00 $1,275.00 55 11-Apr-23 12:21 PM ET NPU 634 01107/994 2006 Chevrolet Colorado Extended Cab Trucks, Light Duty under 1 ton Nathan copeland USO $100.00 $2,525.00 39 11-Apr-23 12:30 PM ET PU 635 01084/138 2008 Ford Crown Victoria Automobiles MARQUARIUS HALL USO $100.00 $1,225.00 31 11-Apr-23 12:45 PM ET PU 637 01116/01 2005 Chevrolet Colorado Extended Cab Trucks, Light Duty under 1 ton bill patterson USO $100.00 $2,412.00 26 11-Apr-23 12:15 PM ET NPU 638 01079/593 2008 Ford F-250 SD XL 2WD Trucks, Light Duty under 1 ton michael wagner USO $100.00 $5,049.00 65 11-Apr-23 12:36 PM ET NPU 2018 JOHN DEERE 1550 DIESEL MOWER W/72" 639 03553 DECK REAR DISCHARGE Mowing Equipment Lawrence Vanasseldonk USO $100.00 $4,900.00 97 11-Apr-23 01:lSPM ET NPU HOMEMADE FUEL TRANSFER TANK WITH 640 640 PUMP/DITCH WITCH TANDEM TRAILER T8A Fueling Equipment Brad Trussell USO $10.00 $526.00 19 ll-Apr-23 01:00 PM ET PU 642 01251 2016 Freightliner M2 106 Trucks, Heavy Duty 1 ton and Over Brian Crick USO $1,000.00 $90,500.00 122 11,Apr-23 01:09 PM ET PU AIR COMPRESSOR GAS POWERED TRAILER 643 325 MOUNT BRIGGS MOTOR Compressors BILLY HENDERSON USO $1.00 $362.00 44 11-Apr-23 01:15 PM ET PU $1,711.00 $113,283.00 049 4/24/23, 3:20 PM Google Maps Go gle Maps Proposed Gas main relocation project reimbursable 100% by the State Of Alabama from Eastern Shore Blvd. East to Coleman Lane Total footage is Approx. 3,790' for 6" Steel gas main and approx. 1 Q_gas services. Imagery ©2023 Maxar Technologies, U.S. Geological Survey, USDA/FPAC/GEO, Map data C2023 200ft https:/lwww.google.com/maps/@30.6768263, -87 .841111,994m/data=!3m1 !1 e3 111 050 RESOLUTION NO. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the Compensation and Job Classification Plan along with the Grade Order Sheet be amended and approved to fund and defund specific job positions in the Golf Department; and the job descriptions and grade of pay for same: Fund: Defund: ATTEST: Lisa A. Hanks, MMC City Clerk Job Positions Snack Bar Crew Leader Snack Bar Attendant Grade of Pay 5 3 ADOPTED THIS 8TH DAY OF MAY, 2023 Jay Robinson, Council President 051 Job Title: Department: FLSA: CITY OF FAIRHOPE JOB DESCRIPTION Snack Bar Crew Leader Golf Operations Grade: Safety Sensitive Job: Security Sensitive Job: Job Description Prepared: May 2021 Yes No Note: Statements included in this description are intended to reflect in general the duties and responsibilities of this job and are not to be interpreted as being all-inclusive. The employee may be assigned other duties that are not specifically included. Reports to: Subordinate Staff: Internal Contacts: External Contacts: Relationships Director of Golf Operations Snack Bar Attendant Golf Staff Grille Customers; Vendors Job Summary Under the general supervision of the Director of Golf Operations, the Snack Bar Crew Leader oversees all operations and activities of the Golf Course Grille. The employee oversees all purchases, invoices, cleaning and food storage and preparation to ensure safe, efficient, and effective operations. The employee performs scheduling and assignments in order to ensure all tasks are completed timely, accurately an according to established protocol, guidelines, and policies and procedures. This job is considered safety-sensitive and is subject to a pre-employment background check and random drug screens. 1 052 Essential Functions ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation. ESSENTIAL FUNCTION: Grille Operations. Oversees the acquisition of all necessary food, equipment, and supplies, proper food storage and preparation, proper cleanliness, and ensures operations adhere to all establishes guidelines, protocol, and procedures. 1.Acts as the official point of contact and reference for all Grille operations. 2.Purchases food, beverages, beer, and liquor through requisitions. 3.Drives to purchase produce from local grocers. 4.Inspects all invoices to ensure accuracy of description and costs associated with all items. 5.Inspects Snack Bar and Grille daily at the end of each shift to ensure cleanliness and proper breakdown. 6.Ensures all food and beverages are properly stored and at the appropriate temperatures. 7.Ensures food is properly rotated to maximize storage and shelf life. 8.Receives all orders and verifies against invoices to ensure accuracy and consistency. 9.Ensures the cleanliness and sanitation of entire Bar and Grille, surfaces, and facility. 10.Ensures all food is safely prepared according to guidelines and according to customer requests. 11.Meets and adheres to all safety and health regulations and guidelines. 12.Checks, maintains, and replenishes inventory. 13.Verifies and signs off on food and beverages being delivered. 14.Ensures all patrons served alcohol meets the minimum age of twenty-one (21 ). 15.Develops and devises processes to increase revenue streams. ESSENTIAL FUNCTION: Supervision. Establishes priorities, makes assignments, and provides guidance and direction to ensure timely operations and execution of services. 1.Makes assignments and develops work schedules for all employees. 2.Considers all leave requests; approves or denies leave. 3.Performs assessments of employee's performance; offers praise or corrections. 4.Delegates duties to assigned personnel. 5.Offers solutions to employee related problems and issues. 2 053 6.Collaborates and engages with employees to aid in a cohesive work group. 7.Provides instruction and direction to ensure all tasks are accurately completed. ESSENTIAL FUNCTION: Customer Service. Oversees all customer service functions for efficient and timely services to ensure a courteous and pleasant experience and adhere to established protocol and guidelines. 1.Responds to customer requests and inquiries. 2.Performs cashier duties to include taking and placing orders; runs register. 3.Collects monies for orders placed. 4.Performs reconciliation of all monies received. 5.Receives complaints and offer solutions for resolution. NON-ESSENTIAL FUNCTION: Performs other job-related duties as required or assigned. Knowledge, Skills and Abilities (* Can be acquired on the job) 1.*Knowledge of City rules, regulations, policies, and procedures. 2.Knowledge of safety rules including accident causation and prevention. 3.Knowledge of safe food handling, storage, and preparation. 4.Knowledge of inventory practices. 5.Knowledge of health and safety regulations 6.Communication skills to effectively communicate internally and externally, both orally and in writing. 7.Verbal skills to effectively communicate with co-workers, supervisors, the general public, over the telephone and two-way radio. 8.Writing skills to develop materials using correct English, grammar, punctuation, and spelling. 9.Listening skills to take accurate statements. 10.Reading skills to understand and interpret City directives, procedures, and instructions. 11.Math skills to perform basic calculations (add, subtract, multiply, divide). 12.Ability to store food properly and safely. 13.Ability to prepare food safely and accurately. 14.Ability to perform basic supervisory functions. 15.Ability to operate standard office equipment. 16.Ability to use computers and office productivity software. 17.Ability to maintain professional attitude. 18.Ability to handle and account for monies. 19.Ability to use a multiline telephone and two-way radio. 3 054 20. Ability to deal with all contacts in a courteous and patient manner. 21.Ability to handle intoxicated, upset, or irate individuals. 22.Ability to handle dynamic situations in a calm and courteous manner. 23.Ability to maintain strict confidentiality dealing with personnel records. 24.Ability to prioritize work projects and multi-task. 25.Ability to organize files and work projects. 26.Ability to work with little or no supervision. 27.Ability to drive. Minimum Qualifications 1.Possess a high school diploma or GED. 2.Minimum of two (2) years of previous work experience in the food industry to include purchasing, inventory controls and preparations. 3.Minimum of one (1) year previous work experience as a supervisor. 4.Possess SafeServ Certification. 5.Possess ABC (Alcohol Board Certified) certification. 6.Possess a current and valid driver's license; must be insurable. 7.Ability to pass a pre-employment background check and random drug screenings. Physical Demands The work requires some physical exertion such as long periods of standing; walking over rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching, reaching or similar activities; recurring lifting moderately heavy items such as record boxes. The work may require specific, but common, physical characteristics and abilities such as above-average agility and dexterity. Work Environment The work involves moderate risks or discomforts which require special safety precautions, e.g., working around moving parts, carts, or machines; with contagious diseases or irritant chemicals, etc. Employees may be required to use protective clothing or gear such as masks, gowns, coats, boots, goggles, gloves, or shields. 4 055 RESOLUTION NO. WHEREAS, the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or municipal purposes; and WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: [SEE ATTAC HED LIST OF EQUIPMENT] SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section 1, above, by one of the following methods: a.Receiving bids for such property ("via GovDeals"). All such property shall be sold to the highest bidder, provided, however, that the City Council shall grant the authority to the Mayor to reject all bids when, in her opinion, she deems the bids to be less than adequate consideration for the personal property. b.Sold for scrap or recycle at the highest offered value. c.Disposal via landfill. ADOPTED AND APPROVED THIS 8TH DAY OF MAY, 2023 ATTEST: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 056 GOV DEALS RECOMMENDED DESCRIPTION MILEAGE YEAR VIN NUMBER DISPOSITION GOV DEAL 2 TREADMILLS GOV DEAL 1 SQUAT MACHINE GOV DEAL CLARCK FLOOR SCRUB GOV DEAL SCATA CONTROLLERS GOV DEAL BICYCLES & RACK (5) GOV DEAL OFFICE FURNITURE GOV DEAL COMPUTER EQUIPMENT GOV DEAL BAKCLAPPER--FOLEY GRINDER GOV DEAL DRILL PRESS (CRAFTSMAN) GOV DEAL EX GO 32 GOV DEAL PLOTTER GOV DEAL AIR CONDITIONER GOV DEAL AIR COMPRESSOR GOV DEAL COMPUTER RACK GOV DEAL 2 GASPOWER VENT FANS GOV DEAL EASY PICKER GOLF GOV DEAL FILING CABINET GOV DEAL AIR COMPRESSOR GOV DEAL SYSTEM 1 PARTS CLEANER-RE 500 GOV DEAL HYDRO BLAST PARTS CLEANER/STEAM GOV DEAL STEAM CLEANER GOV DEAL BEAD BLASTER GOV DEAL BAND SAW GOV DEAL SHUTTERS (12) GOV DEAL SS CABINET GOV DEAL BILLY GOAT VACCUUM GOV DEAL VARIOUS ELECTRICAL CONTROLLERS/RELAYS GOV DEAL STREET LIGHTS GOV DEAL FORD F250 2011 1FD7X2A62BEB05360 GOV DEAL BLUE MILITARY DUMP TRAILER GOV DEAL CUSHMAN BALL RETREVIAL CART HAULER 800 GOV DEAL SCORE BOARD GOV DEAL OTC GENYSIS DIAGNOSTIC GOV DEAL BOSCH VCI DIAGNOSTIC GOV DEAL ICE MACHINE MANITOWAC GOV DEAL EZ PICKER GOLF PRODUCTION-COIN OPERATED GOV DEAL LASTEC ARTICULATING MOWER 521XR GOV DEAL STREET/TRAFFIC/HIGH BAY LIGHTS GOV DEAL EZ GO GOLF CART GOV DEAL FREIGHTLINER GARBAGE TRUCK 1 FVAG3CY8FHGD8237 057 RESOLUTION NO. __ _ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council hereby approves and authorizes the City of Fairhope to execute a Memorandum of Understanding between AltaPointe Health Systems, Inc. and the Fairhope Police Department for administration of pre-employment screenings. Attest: Lisa A. Hanks, MMC City Clerk ADOPTED ON THIS 8TH DAY OF MAY� 2023 Jay Robinson, Council President 058 -,;�taPointe· Health Your well-being is our jJriorifJJ. I.General Provisions Memorandum of Agreement between AltaPointe Health Systems, Inc. and Fairhope Police Department Office of the Chief of Police Received On: This Memorandum of Agreement (MOA) is entered into by AltaPointe Health Systems, Inc. (AHS) and Fairhope Police Department for the administration of pre-employment screenings. II.Term This MOA shall be effective upon the affixing of the signatures hereto. This agreement will automatically renew from year to year, unless terminated as provided herein. Either party may terminate this agreement immediately for cause or any other reason by providing advance written notice thirty (30) days prior to the effective date of said termination. III.Services to be Provided AHS will perform a clinical interview and administer testing utilizing the current version of the MMPI (Minnesota Multiphasic Personality Inventory) and PAI (Personality Assessment Inventory) with public safety selection report or similar instrument for Fairhope Police Department pre-employment screening purposes. For applicants attending the police academy, the State of Alabama Peace Officers' Standards and Training Commission form will aiso be completed. The written assessment will be sent to the chief or designated administrator. IV.Financial Arrangements In consideration for services provided, Fairhope Police Department will reimburse AHS $250 for each individual so screened. AltaPointe will generate an invoice for services rendered. Such fee shall be due and payable to AltaPointe within thirty (30) days of the date of the invoice. Serving the Mobile Bay & Sylacauga Regions of Alabama 5750-A Southland Drive· Mobile, AL 36693 · (251) 450-2211 · AltaPointe.org 059 -,;�taPointff Health Your well-being is our priorify. V.Authorized Contact Information AltaPointe Health Systems, Inc. Susan McNair LPT 372 S. Greeno Road Fairhope, AL 36532 Phone (251)990-4201 smcnair@altapointe.org Fairhope Police Department Tyron Hoskins Administrative Assistant 107 N. Section Street Fairhope, AL, 36532 The signatures below of officers representing the parties signify agreements with and commitme o h b ve terms. Name: ___________ _ VP of Operations Title: ___________ _ AltaPointe Health Systems, Inc. Fairhope Police Department Date Date Serving the Mobile Bay & Sylacauga Regions of Alabama 5750-A Southland Drive· Mobile, AL 36693 · (251) 450-2211 · AltaPointe.org 060 RESOLUTIO� NO. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Sherry Sullivan is hereby authorized to execute a Municipal Lease Agreement between the City of Fairhope, Alabama ("Tenant") and 329 S Greeno, LLC ("Landlord") for use of the Suite A, or front portion of the Building A one-way exit through Suite B or the rear portion of the Building shall be available to Tenant as an emergency. The Building is located at 329 South Greeno Road, Fairhope, Alabama consisting of approximately 12,000 square feet, together with all of the common areas, appurtenances, privileges, licenses, and easements pertaining thereto. Tenant shall pay rent to Lessor of seven thousand five hundred ($7,500.00) dollars per month with an annual three percent (3%) increase on each anniversary of the Commencement Date. The term of the lease shall be 48 months commencing on the Commencement Date, unless earlier terminated as provided in lease. Tenant shall have access to Premises during business hours beginning 60 days prior to Commencement date for Tenant Improvements and installation of Tenant's furniture, fixtures and equipment, cabling, security, etc. All other terms and conditions are set forth in the lease agreement. Attest: Lisa A. Hanks, MMC City Clerk Adopted on this 8th day of May, 2023 Jay Robinson, Council President 061 LEASE AGREEMENT THIS LEASE AGREEMENT (the "Agreement") is made and entered into as of _______ , 2023 by and between the following parties: LANDLORD: 329 S Greeno, LLC, an Alabama limited liability company (the "Landlord"); and TENANT: City of Fairhope, Alabama (the "Tenant"). For and in consideration of the obligation of the Landlord to let to the Premises, the obligation of Tenant to pay rent, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged Landlord and Tenant hereby agree as follows: 1.DEFINITIONS. For purposes of this Agreement, the following words and phrases shall have the following meaning: (a)Commencement Date:______ , 2023 (b)Lease Term:The Term of the lease shall be 48 months commencing on the Commencement Date, unless earlier terminated as provided herein. Tenant shall have access to Premises during business hours beginning 60 days prior to Commencement date for Tenant Improvements and installation of Tenant's furniture, fixtures and equipment, cabling, security, etc. (c)Building:329 South Greeno Road, Fairhope, Alabama consisting of approximately 12,000 square feet, together with all the common areas, appurtenances, privileges, licenses and easements pertaining thereto. ( d)Premises:Suite A, or front portion of the Building A one-way exit through Suite B or the rear portion of the Building shall be available to Tenant as an emergency exit. (e)Base Rent $7,500.00 per month with an annual three percent (3%) increase on each anniversary of the Commencement Date. (f)Security Deposit:$0.00 (g)Tenant's Proportionate Share: 40.0% 2.LEASE OF PREMISES. Landlord hereby leases to Tenant and Tenant hereby leases from Landlord, the Premises in accordance with the terms and conditions hereof. 3.BASE RENT. Tenant shall pay Base Rent in the amount set forth in paragraph l(e) above. Tenant promises to pay to Landlord in advance, without demand, deduction or set-off, installments of Base Rent on or before the first day of each calendar month after the Commencement Date. Payments of Base Rent for any fractional calendar month shall be prorated. All payments required to be made by Tenant to Landlord hereunder shall be payable at such address as Landlord may specify from time to time by written notice delivered in accordance herewith. The obligation of Tenant to pay Base Rent and other sums to Landlord and the obligations of Landlord under this Lease are independent obligations. Tenant shall have no right at any time to abate, reduce, or set-off any rent due hereunder except as may be expressly provided in this Lease. If Tenant is delinquent in any installment of Base Rent for more than fifteen (15) days, Tenant shall pay to Landlord on demand a late charge equal to five percent (5%) of such delinquent sum. The provision for such late charge shall be in addition to all of Landlord's other rights and remedies hereunder or at law and shall not be construed as a penalty. 062 4.INSURANCE AND REAL EST A TE TAXES. Tenant shall pay Landlord in addition to Base Rent, from time to time, the Tenant's Proportionate Share of real estate taxes, and property insurance, for the Building. 5.SECURITY DEPOSIT. Security deposit is waived for Tenant. 6.UTILITIES. Tenant shall be responsible for Tenant's Proportionate Share all charges for electricity, gas, water, garbage pickup, other utilities used in or upon the Building including sewer service, water charges, storm water charges and any other utility charges imposed upon the Premises or any use thereof. Tenant shall be responsible for arranging and for the cost of desired janitorial service for the Premises. Tenant shall be responsible for their own internet & telephone. Landlord shall not be liable for any failure of water, gas, electric, or any other utility supply, nor for injury or damage to person (including death) or property caused by or resulting from steam, gas, electricity, water, rain or snow which may flow or leak from any part of the Premises, or from any pipes, appliances or plumbing works, or from the street or subsurface, or from any other place, nor from interference with line or other easements, however caused, unless due to the affirmative acts of Landlord. No interruption or failure of utilities shall result in the termination of this Lease but shall be cause for abatement of rent if due to the affirmative acts of Landlord or lack thereof. 7.INDEMNITY, INSURANCE COVERAGE. (a)Indemnification by Tenant: Tenant shall, and does hereby agree that it will protect, defend and indemnify and hold harmless, Landlord and its officers, directors, employees, agents, successors and assigns (the "Indemnitees") at all times from and against and in respect to any and all damages, as hereinafter defined. Damages, as used herein, shall include any claims, actions, demands, losses, costs, expenses, obligations, liabilities (joint or several), penalties, charges and damages (including without limitation, reasonable legal, accounting, consulting, engineering, and other fees and expenses incurred in investigating or in attempting to avoid the same or oppose the imposition thereof) that may be imposed or incurred by, or assessed against any of the Indemnitees by any other party or parties (including, without limitation, any governmental entity) arising out of, in connection with or relating to the subject matter of: (i)Any breach by Tenant of any of the representations, warranties, covenants, and agreements of Tenant contained in this Agreement or in any other agreement or instrument executed and delivered by Tenant pursuant to the terms hereof; (ii)The violation of any law of the United States, State of Alabama or any municipal, county, state or federal authorities which is directly or indirectly related in any way to any act, omission, or commission of Tenant, its invitee(s), guest(s), patron(s), and/or licensee(s) that results from Tenant's use and/or occupancy of any portion of the Premises; (iii)Any violation of local, state or federal environmental law or release of a hazardous material, directly or indirectly related in any way to any act, omission, or commission of Tenant, its employee(s), agent(s), contractor(s), invitee(s), guest(s), patron(s), and/or licensee(s), that results from Tenant's use and/or occupancy of any portion of the Premises; (iv)Any accident or other occurrence causing injury or death to any person (including, without limitation, the Landlord's representatives, agents, employees or customers), or damage to property (including, without limitation, property of the Landlord), directly or indirectly, related in any way to any act, omission, or commission of Tenant, its employee(s), agent(s), contractor(s), invitee(s), guest(s), patron(s), and/or licensee(s), that results from Tenant's use and/or occupancy of any portion of the Premises; and (v)The conduct or management of the Premises or any business thereon, or any work or thing whatsoever done, or any condition created on the Premises. (b)Notwithstanding the forgoing, Tenant shall not be liable for the affirmative acts or omissions of Landlord nor will it will protect, defend, indemnify and hold harmless, Landlord and its officers, directors, employees, agents, successors and assigns from and against and in respect to any and all claimed or actual damages related to acts, omissions or negligence of the Landlord, its officers, directors, agents, successors and assigns. 063 (c)Tenant to Maintain Insurance: Without limiting or diminishing the foregoing indemnity, Tenant, at Tenant's own cost and expense, shall carry and maintain the following types of insurance in the minimum amounts specified: (i)Comprehensive General Liability Insurance with limits ofliability ofnot less than One Million and No/I 00 Dollars ($1,000,000.00) combined single limit, for any one occurrence for bodily injury, including death, property damage liability and contractual liability. (ii)Standard Workers' Compensation and Employers Liability. ( d)Form of Policies: All policies of insurance must be written with companies acceptable to the Landlord. Prior to the Commencement Date of this Lease, Tenant shall furnish to the Landlord original certificates of insurance signed by the licensed agent evidencing required coverages. Certificates must be mailed to the Landlord as provided below. Each certificate of insurance shall provide that such policy cannot be materially altered or canceled without thirty (30) days' written notice to the Landlord and to the insured. Landlord reserves the right to require certified copies of any and all policies. Except for Workers' Compensation, said policies will name the Landlord, its officers, officials, agents, servants and employees as Additional Insureds and protect them from all demands, claims, causes of action, or judgments, and all expenses, loss or damage, arising from or growing out of any negligence of Tenant, its contractors, agents, servants, employees, successors or assigns, in connection with ( a) the erection of improvements for Tenant on the Premises and (b)the operation of Tenant's business in, upon or about said Premises. (e)Business Interruption Insurance: During any period that the Premises is in a damaged condition not due to affirmative acts or omission of Landlord, and while the work of repair or rebuilding is proceeding, pursuant to Paragraph 11 there shall be no abatement of rents, Tenant understanding that it may obtain appropriate insurance or may take other means to meet its rental obligations while such repairs are being completed if the option to terminate is not elected pursuant to paragraph 11 ( c ). (t)Insurance on Contents: Landlord carries no insurance on the contents of the Premises, and Tenant agrees to assume all responsibility for any loss or damage thereto. 8.CONDITION OF PREMISES. (a)Ordinances and Restrictions: The Premises is leased to Tenant subject to existing easements, covenants and restrictions, if any, and all laws and ordinances of all federal, state, city, and county, governments, and rules, regulations, orders and directives of all departments, subdivisions, bureaus, agencies or offices thereof, and of any other governmental, public or quasi-public authorities having jurisdiction over the Premises, whether now or hereafter in force including, but not limited to, those pertaining to environmental matters. (b)Inspection: TENANT AGREES THAT IT SHALL BE CONCLUSIVELY PRESUMED, AS BETWEEN LANDLORD AND TENANT, THAT THE TENANT HAS INSPECTED THE PREMISES, AND THAT THE TENANT IS SATISFIED WITH AND HAS ACCEPTED THE PREMISES. THE PREMISES IS BEING LEASED IN ITS "AS IS" CONDITION, WITHOUT ANY WARRANTY, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY WARRANTY AS TO THEIR CONDITION, MERCHANTABILITY, OPERABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 9.USE OF PREMISES. For the purpose of inducing the Landlord to enter into this Agreement, Tenant hereby makes the following warranties, representations and covenants to Landlord: (a)Business Use: During the term of this Agreement, Tenant shall only use and occupy the Premises as general business offices or for such other purposes that may be approved in advance by Landlord in writing, which approval shall not be unreasonably withheld. 064 (b)Compliance with Laws and Regulations: Tenant shall comply with all local, state and federal laws and regulations and with all recorded covenants and restrictions affecting the Premises which shall, in respect of the Premises or the use and occupation thereof or the abatement of any nuisance in, on or about the Premises, impose any violation, order or duty on Landlord or Tenant; and Tenant shall pay all the cost, expenses, fines, penalties and damages which may be imposed upon Landlord by reason of or arising out of Tenant's failure to fully and promptly comply with and observe the provisions of this paragraph. (c)Environmental Compliance: (i)Tenant shall not cause or permit any hazardous material to be used, stored, or generated on the Premises. (ii)Tenant shall not cause or permit the release of any hazardous materials, contaminant, or pollutant in, on, or under the Premises or into any ditch, conduit, stream, storm sewer, or sanitary sewer connected thereto or located thereon. In the event of a release pursuant to this subparagraph (ii), Tenant shall notify the Landlord within twenty-four (24) hours of the release and provide the Landlord with copies of all documents that are required to be filed and/or maintained by applicable local, state and federal environmental laws. (iii)Tenant shall fully and timely comply with all applicable local, state and federal environmental laws. (iv)The Tenant shall not, without making reasonable provision for environmental requirements and without the prior written consent of the Landlord, which consent my be withheld in the exercise of good faith business judgment, install an underground storage tank for any holding, storage or other use of fuels, chemicals or other materials, whether deemed hazardous or otherwise regulated by governmental authorities and agencies. Any approval or permission granted by Landlord to Tenant to utilize or install a storage tank shall be personal to Tenant, and may not be assigned or transferred, in any manner, by Tenant to a successor, assignee or sub-Tenant without first obtaining an additional written approval from Landlord, subject to the terms hereof, and such further terms as Landlord may impose. 10.MAINTENANCE AND REPAIR. (a). Landlord's Repairs. Landlord shall throughout the term of this Agreement, at its own cost and expense, perform all necessary maintenance and repairs to the structure of the Building and common areas ( except for repairs of damage caused by Tenant, its employees, agents, guests, invitees or licensees). (b)Tenant's Repairs. Tenant shall throughout the term of this Agreement, at its own cost and expense, put, keep and maintain the Leased Property (including interior walls, floors, carpeting, ceiling, glass, lighting, HVAC, plumbing, electrical,) in as good, substantial and sufficient condition as it was as of the Commencement Date normal wear and tear excepted. Provided however that Tenant shall only be responsible for HY AC repairs under $1,000. Tenant shall be responsible for the repair of any damage to Building or Leased Premises caused by its employees, agents, contractors, guests, invitees or licensees, normal wear and tear excepted. If Tenant fails to perform any repair or replacement for which it is responsible, Landlord may perform such work and be reimbursed by Tenant within 10 days after demand therefor. (c)Condition at End of Lease Term: Except as otherwise provided in this Agreement, upon the expiration or termination of this Agreement, Tenant will surrender the Premises to Landlord in as good a condition and repair as when first occupied by Tenant, reasonable wear and tear excepted. Likewise, Tenant will surrender Landlord's furnishings and equipment to Landlord in as good a condition and repair and in the original configuration as when first occupied by Tenant, reasonable wear and tear excepted. 11.DAMAGE AND DESTRUCTION. (a)Landlord's Obligation to Repair or Rebuild: If the Premises shall be damaged by fire, the elements, an avoidable accident or other casualty ("Casualty") covered by Landlord's fire and extended coverage insurance, Landlord shall promptly at its expense, cause such damage to be repaired. 065 (b)Limitation of Landlord's Liability: In no event shall Landlord be liable for interruption to business of Tenant or for damage to or replacement or repair of Tenant's personal property, including inventory, trade fixtures, floor coverings, furniture and other property removable by Tenant under the provisions of this Agreement. (c)Option To Termina te Agreement: If the Premises is (i) damaged to the extent of fifty percent (50%) or more of the replacement value thereof immediately prior to the occurrence as certified by Landlord's engineer, or (ii) damaged as a result of risk which is not covered by Landlord's insurance, or (iii) damaged in whole or in part during the last six months of the Lease Term, then and in any of such events, the parties may cancel this Agreement by giving notice within ninety (90) days after the occurrence of such event. The rent and other charges shall be adjusted as of the date of such cancellation. (d)Non-Abatement of Rent: Reference is made to Paragraph 7(e) above with respect to non-abatement of rents after any such damage or destruction unless the parties elect to terminate pursuant to paragraph ( c ). 12.EMINENT DOMAIN.(a)Condemnation in Entirety: If the entire Premises shall be taken by condemnation or right of eminent domain, or by private purchase by the condemning authorities in lieu thereof, this Agreement shall terminate and any unearned rent paid in advance by Tenant as of the date title is conveyed shall be refunded. (b)Partial Taking: If such portion of the Premises be taken so as to render the balance, in the reasonable discretion of Landlord, to be insufficient in size or not reasonably suitable for the purposes of Tenant, then Tenant, upon written notice to Landlord, shall be entitled to terminate this Agreement provided that such notice is given within one hundred eighty (180) days after such taking. Should any part of the Premises be so taken and should this Agreement not be terminated in accordance with this paragraph, Landlord shall promptly restore the Premises as nearly as reasonably possible to its condition prior to such taking, and upon completion thereof, the rent shall be equitably abated taking into consideration the proportion that the area taken bears to the total area prior to the taking and the affect of the taking on the ability of Tenant to continue to utilize the Premises. ( c)Disposition of Award: All compensation awarded or paid upon any total or partial taking of the Premises shall belong to and be the property of Landlord. Notwithstanding the foregoing, nothing herein contained shall be construed to preclude Tenant from prosecuting any claim directly against the condemning authority for loss of business, or depreciation to, damage to, or cost of removal of, or for the value of stock, trade fixtures, furniture, equipment, machinery, and other personal property belonging to Tenant, provided, however, no such claim shall diminish or otherwise adversely affect Landlord's award. In the event of termination of the Agreement under Paragraph 12(b ), Tenant shall have no claim against Landlord for the value of any unexpired term of the Agreement and no right or claim to any part of the award on account thereof. 13.IMPROVEMENTS, FIXTURES AND EQUIPMENT. (a)During the Lease Term, Tenant may make, at Tenant's expense, or cause to be made, and maintained, in accordance with terms of this Agreement, such improvements as may be necessary or appropriate in connection with the carrying on of Tenant's business; provided that such construction of improvements on the Premises must be specifically authorized in writing by Landlord in advance and Tenant shall first submit plans and specifications to Landlord. Landlord's approval shall not be unreasonably withheld, and no disapproval of Landlord shall be considered unreasonable if Tenant should plan to create any condition which might endanger or impair the use of surrounding property or the future marketability of the Premises to future tenants or purchasers. During the primary or any extended term of this Agreement, Tenant shall timely pay for (or cause to be paid for) all labor performed and material furnished in the erection, repair, alteration, improvement, or demolition of buildings to be constructed and erected by Tenant pursuant to the terms of the Agreement (except those improvements and renovations to be made by Landlord). Tenant shall keep Landlord's interest in the Premises and buildings and improvements thereon at all times free and clear of all liens for labor or materials furnished in and about such erection, repair, alteration, and improvement and will defend (or remove by bond or other appropriate proceeding) at its own cost and expense each and every lien asserted or claim filed against Landlord's interest in the Premises or buildings or improvements thereof, or any part thereof for labor claimed to have been performed or materials claimed to have been 066 so furnished. Under no provision of this Agreement is Tenant authorized to do any act which shall in any way encumber the title of Landlord in and to the Premises, the interest of Landlord therein shall be in no way subject to any claim against Tenant by way of lien or encumbrance, whether claimed by operation of law or by virtue of any expressed or implied contract with Tenant, and any claim to a lien upon the Premises, arising from any act or omission of Tenant, shall accrue only against Tenant's rights or interest, whatever they may be and shall in all respects be subject to the paramount title and rights of Landlord in and to the Premises. (b)Furniture, Trade Fixtures and Equipment: It is mutually agreed that title to all furnishings provided by Landlord and all improvements placed or constructed on the Premises or on any of Landlord's land, as authorized hereby, shall be and remain exclusively the property of the Landlord. Any trade fixtures and equipment installed or placed by Tenant shall remain exclusively the property of Tenant, and Tenant shall have the right to remove such improvements upon the termination of this Agreement, provided it is not in default hereunder. ( c)Damage Occasioned by Removal: In case of damage to the Premises by reason of the removal of such property specified above, Tenant shall, at its expense, make all repairs to the Premises reasonably required by Landlord. (d)Procedure at End of Term: In the event Tenant does not desire to remove any or all of such property, Tenant shall notify Landlord in writing not less than sixty (60) days prior to the expiration of the term of this Agreement specifying the items which Tenant has decided not to remove. If, within thirty (30) days after the service of such notice, Landlord shall request Tenant to remove any of said property, Tenant shall, at its own expense and before the expiration of the term of this Agreement, remove said property. 14.PARKING. Tenant shall be entitled to park in common with other tenants of the Building in those areas designated for non-reserved parking. Landlord may allocate parking spaces among Tenant and other tenants in the Building if Landlord determines that such parking facilities are becoming crowded, in which case Tenant would be allocated not less than 10 spaces. 15.RULES AND REGULATIONS. Tenant shall comply with all reasonable rules and regulations at any time or from time to time established by Landlord covering use of the Premises and the Building. In the event of any conflict between said rules and regulations and other provisions of this Lease, the other terms and provisions of this Lease shall control. Landlord shall not have any liability or obligation for the breach of any rules or regulations by other tenants in the Building. The rules are not attached. 16.SECURITY SERVICE. Tenant acknowledges and agrees that, while Landlord or its agents may inspect or patrol the Building and parking lots, Landlord is not providing any security services with respect to the Premises and that Landlord shall not be liable to Tenant for, and Tenant waives any claim against Landlord with respect to, any loss by theft or any other damage suffered or incurred by Tenant in connection with any unauthorized entry into the Premises or any other breach of security with respect to the Premises. 17.PREMISES, INABILITY TO UTILIZE. Landlord has made no representation or promises with respect to the Premises except as herein expressly set forth, and Tenant does hereby release and discharge Landlord from all claims of every kind growing out of the condition of the Premises except as set forth herein. 18.SUBORDINATION OF LEASE. (a)Subordination to Mortgages: This Agreement is and shall remain subject and subordinate to any mortgages which may now or hereafter affect or encumber the Premises or any portion thereof, and to all renewals, modifications, consolidations, replacements and extensions of any such mortgages. Tenant shall execute promptly and without cost or charge, any instruments or certificates that Landlord may reasonably request in confirmation of this subordination. Tenant hereby irrevocably constitutes and appoints Landlord as Tenant's Attorney-in-Fact to execute any such instruments or certificates for and on behalf of Tenant in this regard. This clause shall, nevertheless, be self-operative. (b)Nondisturbance Agreement: The subordination of this Agreement to any present or future mortgage as provided above, shall be ineffective as to a mortgage unless the mortgagee thereof agrees in writing that so long as Tenant pays its rent as and when due (prepaying no portion thereof in excess of one ( 1) month) and performs all of the covenants 067 and conditions of Tenant contained herein, that Tenant shall and may peaceably and quietly continue to hold and enjoy the Premises for the term herein provided. 19.NUISANCES. Tenant will comply, at all times and in all respects, with all laws and ordinances relating to nuisances, health, safety and sanitation of the Premises and Tenant will not by any act, or omission render Landlord liable for any violation thereof. Tenant will not commit any waste of property, or permit the same to be done, and will take good care of the Premises at all times. 20.TRASH AND DEBRIS. Tenant covenants and agrees that it will exert every reasonable effort to maintain the Premises clean and free of wastepaper, trash or any unnecessarily unsightly debris or flammable material resulting from its operations hereunder. 21.SIGNS. Tenant, at Tenant's sole cost and expense, subject to governmental restrictions, regulations and approval, shall have the right to utilize existing exterior signage identifying Tenant (the "Exterior Sign"). Landlord agrees to cooperate with Tenant in Tenant's efforts to obtain governmental approval for the Exterior Sign if necessary, at no cost or expense to Tenant. Tenant shall have use of 50% capacity of each existing exterior sign. Except as provided above, no signs, billboards, posters of any kind, or other advertisements will be permitted to be placed on or about the Premises, or permitted to remain thereon, without the written consent of Landlord, which consent will not be unreasonably withheld, provided that: (i)such signs conform to all laws and municipal regulations; (ii)Tenant shall obtain such building permits or licenses as may be required for the erection and maintenance of any such signs and shall pay any required fees therefor; and (iii)such signs must be removed at Tenant's expense at the termination of this Agreement and any damage to the Premises occasioned thereby must be repaired by Tenant. 22.QUIET ENJOYMENT. Landlord covenants and agrees with Tenant that upon payment by Tenant of the rent herein provided and the performance of all of the covenants and conditions hereof, Tenant shall and may peaceably and quietly have, hold and enjoy the Premises hereby demised for the entire term hereof. 23.DEFAULT. (a)Remedies on Default: Upon the happening of any one or more of the events as expressed below, Landlord shall have any or all of the following rights, at the option of Landlord: (i)to either annul and terminate this Agreement, on ten (10) days written notice to Tenant and thereupon re-enter and take possession of Premises; or (ii)upon ten (10) days written notice to Tenant to re-enter and re-let the premises from time to time as agents of Tenant, it being agreed by Tenant that such re-entry and/or re-letting shall not discharge Tenant from any liability or obligations hereunder, except that net rents (i.e., gross rents less the expense of collecting and handling, and less commissions) collected as a result of such re-letting shall be a credit on Tenant's liability for rents under the terms of the Agreement. (Nothing herein, however, shall be construed to require Landlord to re-enter and re-let in such event). Any such re-entry upon default shall be allowed by Tenant without hindrance and Landlord shall not be liable in damages for any such re-entry or guilty of trespass or forcible entry. Any and all rights and remedies given under this Agreement to Landlord in the event of any such default shall be cumulative, in addition to, and without waiver of or in derogation of, any right or remedy given to Landlord under any law now or hereafter in effect. (b)Events of Default: The events of default referred to in the preceding paragraph are as follows: 068 (i)the event that Tenant should fail to pay any amounts Tenant assumes or agrees to pay pursuant to this agreement, including without limitation rent, as and when the same become due, and such default should continue for ten (10) days after the due date thereof; (ii)the event that a Petition in Bankruptcy or for similar relief is filed by or against Tenant and, if filed against Tenant, such Petition is not dismissed within sixty ( 60) days after the filing thereof, or the event Tenant is adjudged a bankrupt; (iii)the event that an assignment for the benefit of creditors is made by Tenant; (iv)the event of the appointment of a receiver of Tenant's property, unless such receivership is dismissed within sixty (60)days from such appointment; or (v)the event Tenant violates any of the other terms, conditions or covenants on the part of Tenant herein contained, and fails to remedy the same, or to commence with reasonable dispatch to remedy the same, within thirty (30) days after written notice thereof is given to Tenant by Landlord, and to diligently prosecute the curing of same until comple tion. 24.HOLDING OVER. Should Tenant hold over the Premises without first having obtained Landlord's written con sent, such holding over shall not be construed as a renewal or extension of this Agreement and Tenant shall be liable for damages for any such wrongful holding over. Any such holdover with the consent of Landlord shall constitute Tenant a Tenant at sufferance only unless otherwise provided by written agreement between Landlord. and Tenant 25.WAIVER. The failure of Landlord to insist, in any one or more instances, upon a strict performance of any of the covenants of this Agreement, shall not be construed as a waiver, or a relinquishment for the future, of such covenant, but the same shall continue and remain in full force and effect. It is agreed by Tenant that Landlord shall be entitled to receive and retain any payments provided herein with knowledge of the breach of any covenant hereof, that such shall not be deemed a waiver of any breach, and that no waiver by Landlord of any provisions hereof shall be deemed to have been made unless expressed in writing and signed by Landlord. 26.ASSIGNMENT AND SUBLEASE. Each and every transfer or assignment of this Agreement or any interest therein by the Tenant, and each and every subletting of said Premises or any part thereof, or any interest therein shall be null and void, unless Landlord's written consent is first obtained, which consent will not be unreasonably withheld. Every assignee or sub Tenant of Tenant shall be bound by the terms of this Agreement, and as used herein the term "Tenant" shall include every assignee or subTenant of Tenant. Landlord may, without the consent or approval of Tenant, sell, transfer, assign, convey or otherwise dispose of the Building. The terms of this Lease will convey to successor Landlord or owner. 27.INVALIDITY. If any term or prov1s1on of this Agreement, or the application thereof to any person or circumstances, shall to any extent be invalid or unenforceable, the same shall be reduced in scope and coverage to the extent necessary to render the same valid, and, if that is not possible, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 29.BINDING EFFECT. The covenants and agreements herein contained shall be binding upon and inure to the benefit of the respective parties hereto, their legal representatives, heirs, executors, administrators, successors and assigns (subject to the restrictions against assignment as set forth above.) 30.NOTICES. All notices, consents, requests, declarations, designations, approvals, reports and other communications required or provided for by this Agreement shall be given in writing to the other party at the address set forth below, or at such other address as either party shall designate for itself by notice to the other party hereunder: 069 Ifto Landlord: 329 S Greeno, LLC PO Box 91206 Mobile AL 36691 Ifto Tenant: c/o John C. Bell, Esq. jcbell@pilotcat.com City of Fairhope, Alabama P.0. Drawer 429 Fairhope, AL 36533 c/o Mayor Sherry Sullivan sherry.sullivan@fairhopeal.gov Except as otherwise provided in this Agreement, any such communication shall be deemed given (i) if personally delivered or emailed, on the date of receipt if during normal business hours at the place of receipt or otherwise at the opening of normal business hours on the next business day at the place ofreceipt or (ii) if mailed, three business days after deposit in the U.S. mails, postage prepaid as registered or certified mail, return receipt requested. 30.TERMINOLOGY. All personal pronouns used in this Agreement, whether used in the masculine, fe minine or neuter gender, shall include all other genders; and the singular shall include the plural and the plural shall include the singular. Titles of Articles, Sections, Subsections and Paragraphs in this Agreement are for convenience only and neither limit nor amplify the provisions of this Agreement. All references in this Agreement to Articles, Sections, Subsections or Paragraphs of this Agreement unless specific reference is made to the articles, sections or other subdivisions of another document or instrument. 32.ENTIRE AGREEMENT AND MODIFICATIONS. No representation, promise, inducement, or statement of intention has been made by Landlord or Tenant which is not embodied in this Agreement or in the written statements, certificates, schedules, exhibits, or other documents delivered pursuant hereto or in connection with the transactions contemplated hereby, and neither Landlord nor Tenant shall be bound by or liable for any alleged representation, promise, inducement, or statement of intention not so set forth. This Agreement may be modified or amended only by a written instrument signed by each of the parties hereto. 33.GOVERNING LAW. Irrespective of the place of execution, it is the intention of the parties that the laws of the State of Alabama shall govern the validity of this Agreement, the construction of its terms and the interpretation of the rights and duties of the parties. The Parties agree the forum for any action shall be commenced in the State Courts of Baldwin County, Alabama 34.COUNTERPARTS. This Agreement is executed in any number of counterparts, each of which counterpart shall be deemed to be an original, and all collectively but one instrument, and shall for all purposes be sufficiently proved by any such counterpart. 35.RIGHT OF FIRST OFFER. During the Term of this Agreement, Tenant shall have a right of First Offer on remaining space in the Building as it comes available on such terms and conditions as the parties may mutually agree. IN WITNESS WHEREOF, each of the undersigned has hereunto set his or her signature and seal or has caused this instrument to be executed (and its seal to be affixed hereto) by its officer(s) or partner(s) thereunto duly authorized, as of the day and date first above written. 070 LANDLORD: 329 S Greeno, LLC By: ________ _ Name: ________ _ As its: ________ _ TENANT: City of Fairhope, Alabama By: ________ _ Name: ________ _ As its: ________ _ 071 RESOLUTION NO. __ BE IT RESOLVED BY THE GOVERN ING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract with O'Donnell & Associates, Inc. to perform Professional Services for Professional Hydrogeologic and Environmental Services for Well Fields 1, 3, and 4 (RFQ PS23-020) with a not-to-exceed amount of $16,200.00. DULY ADOPTED THIS 8TH DAY OF MAY, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 072 City of Faimope Project Funding Request COi' Project No. 2313 Issuing Date: __ �=8/2=0"'2""3 __ Please return lhts Routing Sheet to Treasurer by: ---'A""�"'"'""P __ Protect Name: RFQ PS23-02 0 Professional H dro eel le and Environmental Services for Well Flelds 1 3 and 4 ProJeCI Location: Walt Flalds 1 3 4 Presented to City Councll: __ 61812_=0-2�3 __ Funding Request Sponsor: Juan Langley, Watar & Sewer Superintendent Project Ca•h Requirement Requested: Cost: S Vendor: O'Donnell and Af!ocllltu1 Inc Resowtlon • : Approved ____ _ Cta,ged ____ _ Rejected ____ _ ProjeclEtlg�=----------------------------- Order Oate: __ --'nl""I""--- Department Funding Thi• Project LeadTime: __ ,..nfa ...... ______ _ General C Ga■ CJ Elecirlc C Water0 Wastewater D Sanitation D Cap Project O lmpacl C Ga■ Tax 0 Fed Grant 0 Department of General Fund Providing th• Funding Adm,n-10 C 8�13 0 Fieet-46 0 Goll.SO C Police-15 0 Fire-20 0 EC0-24 0 Rec-26 0 Civic-26 C Golf Grounds-55 0 Museurn-27 0 NonOeptFao-76 0 Debt Sarv� □ Uanna-34 Ci Slreet-35 D Meter-19 0 Plan/Zone-12 0 Adult Rec-30 □ Project will be: Expensed --�xxx= __ 0 Capllalized 0 Inventoried C Expense Code: 00401N0?!9 GIL Acct Name: ProffflloMI Servlcu Project Budgeted . -'$.__ __ 1"'6..,.12"'--00"",00'-"Balance Sheet II� Included in projected D caell now ______ _ Over (Underl budget amount _f,.__�--- City Council Pl1or Approval/Date? ______ _ Funding Source: Cl Treasurer Operating ExpenNI XXX @ Budgeted Capltal--""-=--□ Unl\nltd C Grant: _____ Federal• not to exceed amo1r1t _____ State _____ City _____ Local Bond: Loan: ____ _ Title Tltle C.pttal I.NU: ____ _ Payment ______ y.., ______ v .. ______ Term Ma or Purcha1lng Memo Date: _ ___,0412'""""""8/2=00 .. 2'""3 __ DeUvered To Date: 412812023 IT-16C 073 0{FAlfi &_ u tn �lAaA�� Sher ry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech Treasurer 61 North Se ction St. PO Box 429 Fairhope, AL 36533 251-928-2136 (p) MEMO To: Lisa Hanks, City Clerk Kim Creech, Treasurer [__�'\�� From: Erin Wolfe, Purchasing Manager Date: April 28, 2023 Re: RFQ PS23-020 Professional Hydrogeoloqic and Environmental Services for Well Fields 1, 3, and 4 The Superintendent of the Water/Wastewater Department, Jason Langley, is requesting the hiring of a professional geologist for RFQ PS23-020 Professional Hydrogeologic and Environmental Services for Well Fields 1, 3, and 4. Per the City's "Procedure for Procuring Professional Services for Projects Under $100K", under the section for "Variants to the Procedure", the Mayor exercised Option 1 and chose O'Donnell and Associates, Inc. to perform the professional service. The work to be performed is for professional services associated with the Fairhope 2023 Well Program with the project engineer, Krebs Engineering. The Scope of Service will include: P922 Task 14: Professional services associated with the planning development of a single well in the Fairhope Lower Aquifer at Wellfield #1. $5,900.00 P923 Task 15: Professional services associated with the planning of a new production well in the Fairhope Middle Aquifer east of Wellfield #3. $3,900.00 P924 Task 16: Provide consulting services associated with renewed interest in the development of a deep well at the Fairhope Well #4 Wellsite. $6,400.00 Descriptions of each service are included in the attached proposal letter. O'Donnell and Associates, Inc. has submitted a proposal for a total not-to-exceed cost of Sixteen Thousand Two Hundred Dollars ($16,200.00) for these services. Please place on the next available City Council Agenda this request for City Council to Approve the negotiated fees and authorize the Mayor to execute a contract with a not to-exceed amount of Sixteen Thousand Two Hundred Dollars ($16,200.00). Cc: file, Jason Langley, Clint Steadham 074 P922 Task 14 Fairhope 2023 Well Program-Revised P422-Task 14, P423-Task 15 and P424-Task 16 OAI will provide professional services associated with the planning development of a single well in the Fairhope Lower Aquifer at Wellfield #1. As per Krebs proposal: Coordinate with O'Donnell and Associates, Inc. (Geologist) to develop an additional well at the Water Treatment Plant No. 1 (WTP No. 1) site. Krebs will use the capacity provided by the Geologist to size the improvements at WTP No. 1. The work on this project to assist Krebs will include: •project coordination between Fairhope, Krebs and OAI •evaluation of water level in the target aquifer since completion of Well #8 •compete a screening model to evaluate interference between Well #8 and a new well in the vicinity of Well #1 •prepare a repo1t on the potential production rates of Well #8 and the new well for planning plant improvements based on the modeling and address potential changes to Well #8's configuration with the addition of the new wel I Fee The fee for services completed under P422 Task 14 will be billed on a Time and Materials basis in accordance with our existing Master Agreement and 2023 Fee Schedule for an estimated fee not to exceed $5,900. P923 Task 15 OAI will provide professional services associated with the planning a new production well in the Fairhope Middle Aquifer east of Wellfield #3. As per Krebs proposal: Coordinate with the Geologist to develop an additional well at the Water Treatment Plant No. 3 (WTP No. 3) site. This well will be in the same aquifer as Well Nos. 3, 10, and 11. The work on this project will include: •project coordination between Fairhope, Krebs and OAI •assist with specification preparation, review and comment Fee The fee for services completed under P423 Task 15 will be billed on a Time and Materials basis in accordance with our existing Master Agreement and 2023 Fee Schedule for an estimated fee not to exceed $3,900. P924 Task 16 This task will involve providing consulting services associated with renewed interest in the development of a deep well at the Fairhope Well #4 wellsite. As per Krebs proposal: Coordinate with the Geologist the well capacity and water quality to assist in making a recommendation for improvements at the Well No. 4 site. Review the results of the pumping capacity and water quality tests. Determine if additional tesring is required. 075 The work on this project to assist Krebs will include: •providing background information on work to date at the Well #4 wellsite to Krebs (this is recommended as early as possible to explore all options at this location) •project coordination between Fairhope, Krebs, the drilling contractor and OAI •providing recommendations on the testing of the deep test well with respect to water quality analysis and completion of a pumping test including use of OAI's equipment during the test •evaluating aquifer hydraulics from the pumping test data obtained from the test well •preparing a report on current test well activities and providing a recommendation on whether or not to move forward with a production deep production well at the Well #4 wellsite FEE The fee for services completed under P424 Task 16 will be billed on a Time and Materials basis in accordance with our existing Master Agreement and 2023 Fee Schedule for an estimated fee not to exceed of $6,400. PROJECT FEE SUMMARY Task Task 14 Task 15 Task 16 Primary Work Planning a Deep Well at Wellfield #1 Planning a Production well east of Wellfield #3 Planning a Deep Well at Well #4 Fee $5,900 $3,900 $6,400 Total= $16,200 SCHEDULE Work under these Proposals and Task Agreements will be initiated upon acceptance and authorization of the Proposals and Task Agreements. Authorization can be given below and/or by assignment of a Purchase Order for the work. OAI will work with Fairhope to coordinate all activities. Proposals No. P422, 423, 424 Revised Accepted and Authorized by: for Fairhope Date or Purchase Order #: ----------- 076 Fee Schedule For O'Donnell & Associates, Inc. (2023) Labor Fee Schedule O'Donnell & Associates, Inc. (OAJ) agrees to provide professional hydrogeologic and environmental services for all tasks as defined under the Scope of Work in each individual proposal and/or task agreement. The following rates will be applied on an hourly basis for labor associated with work completed under the Scope of Work. CLASSIFICATION Professional Geologist Professional -Other Staff Level Geologist/Scientist/Other Technical Support Financial/Administrative/Clerical Expert Witness Equipment Fee Schedule BILLING RA TE $125.00/hour $ job specific $ 85.00/hour $ 60.00/hour $ 60.00/hour $400.00/hour OAI agrees to provide equipment necessary to complete the tasks as defined under the Scope of Work in each individual proposal and/or task agreement. The following rates will be applied for equipment used to complete the Scope of Work. ITEM Water level meter Conductivity/salinity meter Data Logger (0-30', 0-I 00' and 0-300') Hand Auger Compressor (portable-per job/test) Water Sampling Pump GPS Locate Sieve Lab Costs, Rental Equipment & Consumables Other DAILY RATE $ 45.00 $ 65.00 $ 70.00 $ 55.00 $ 30.00 $ 40.00 $ 30.00 $ 25.00 As invoiced plus multiplier of 1.15 OAJ requires reimbursement for all actual expenses incurred in the performance of the work times a 1.15 multiplier as follows: Per diem: Lodging: Travel: Computer-modeling pH Test Computer-word processing Misc. Expenses: $ 40 per day $ 90 -$130 per day depending on locale $ current Federal rate, normal vehicle $ current Federal Rate, 4-wheel drive vehicles $ 30.00 per hour $ 5 .00 per test No charge As supported by receipts O'Donnell & Associates, Inc. oaiwater.com 077 RESOLUTION NO. 4733-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1]That the City Council approves the selection of O'Donnell & Associates, Inc. to perfonn Professional Se1vices for (RFQ PS23-020) Professional Hydr ogeologic and Enviromne ntal Services for Well Fields 1, 3, and 4; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 24TH DAY OF APRIL, 2023 Jay I.__ Attest: 078 PURCHASING DEPARTMENT REQUEST FORM Requester: Jason Langley Department: Water & Sewer . Water System Planning Project ProJect Name: Professional Hydrog e ologic and Environmental Services for Well fields 1 3 and 4 Brief Project Description: ' ' Project Category: D Item □Bid I!! Professional Service D Other 100,000 Total budget under this code (Line 40) Budget Amount: ------------Budget Code: 004010-50290 BID USE ONLY Anticipated Start Date: ---------Project Duration: ___________ _ Bid Duration: ____________ Engineer of Record: Pre-Bid Meeting: D No D Yes Date: __________ D Mandatory □ Non-Mandatory Scope of Work Provided By: --------------Contra ct Extensions: D No □ Yes Project Administered: D Internally □ Externally By: ---------------- Bidders List Review: D No □ Yes By: ---------------- Tax Exempt Project: D No D Yes Insurance Requirements: D Minimum D Maximum Bonds: D Bid □ Performance □ Labor & Materials Contract: □ Standard □ Construction □ Service Related Bids/RFs: ____________ Bid Opening: ___________ _ FORCE ACCOUNT INFORMATION ONLY Force Account Project: D No D Yes Estimated Amount: _____ Budget Code: _____ _ Notes: SIGNATURES Requester: r)f.,, � Senior Accountant: City Treasurer: Mayor: 079 RESOLUTION NO. __ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract with O'Donnell & Associates, Inc. to perform Professional Services for Remote Groundwater Level Monitoring as part of the Fairhope Water System Planning Project Ph ase 1 (RFQ PS23-02 l) with a not-to-exceed amount of $13,500.00. DULY ADOPTED THIS 8TH DAY OF MAY, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 080 City of Fairhope Project Funding Request COF Project No. 2314 Issuing Date. ---'412�8/2_0_2�3 __ Please return this Routing Sheet to Treasurer by: __ AS:=AE'=--- Project Name: RFQ PS23-021 Remote Groundwater Level Monitoring Project Location: Water Dept-Wall Fields Presented lo City Council: __ 5111=/2"'0"'2::.:3'---- Funding Request Sponsor: J■son Langley, Water & Sewer Superintende nt Project Cash Requiremenl Requested. Cost $ 13150 0 ,00 {Nol◄o-&CNd) Vendor: O'Donnell 1nd Auocllltn1 Inc Resolution # Approved _____ _ Changed ____ _ Rejected _____ _ Project Engineer:_.nl::.:1•:.....• ---------------------------------- Onler Date: ---�n�la�-- Department Funding This Project Lead Tlme: __ _.nl::.:•,.__ ______ _ General [j Gas D Electric C W.tw8 Wastewater □Sanitation □ Cap Project O Impact D Gas Tax D FedGrant D Department of General Fund Providing the Funding Adm1n-10 0 Bldg-13 D Fleet-46 0 Golf-50 0 Police-15 0 Fire-20 0 ECD-24 0 Rec-25 0 Clvic-26 0 GoW Grounds-55 0 Museum-27 0 NonDeptFac-75 0 Debt S111Vice� 0 Marin•34 0 Street-35 D Meter-19 D Plan/Zone-12 C Adult Rec-30 0 Project will be: Expensed Capttalized Inventoried XXX 0 ---"='-----□ _______ c Expense Code: D0401CM02IIO GIL Acct Name. Prof!!•lonal Servlcn Project Budgeted: -'$....__'"'3'""8"",o""oo""'.o""oc.. Balance Sheet Item-0Included in projected cash now ______ _ Over (Under) budget amount: �'-----'(-=2.::.2,"'ll""0 0aa.OO=...I City Council Prior Approval/Date? ______ _ Signature Funding Source: Cl Treasurer Operating Expenses XXX 0 Budgeted Capital----'"""'"---□ Unfunded D Grant: _____ Federal -not to exceed amount _____ State _____ City _____ Local Bond: ____ _ Loan: ____ _ Capital Leese: ____ _ TIiie Title Payment ______ Year ______ Year ______ Term Ma or Purchasing Memo Date: __ 0412"""'"'8/2=00=23=---Delivered To Date: __ 4/2=8=120=23 ___ _ iT-16C 081 Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope, AL 36533 251-928-2136 (p) MEMO To: Lisa Hanks, City Clerk Kim Creech, Treasurer �� From: Erin Wolfe, Purchasing Mana ger Date: April 28, 2023 Re: RFQ PS23-021 Remote Groundwater Level Monitoring The Superintendent of the Water/Wastewater Department, Jason Langley, is requesting the hiring of a professional geologist for RFQ PS23-021 Remote Groundwater Level Monitoring. Per the City's "Procedure for Procuring Professional Services for Projects Under $100K", under the section for ·variants to the Procedure", the Mayor exercised Option 1 and chose O'Donnell and Associates, Inc. to perform the professional service. The work to be performed is for professional services associated with the project, which will include purchasing, installing, and setting up four (4) remote groundwater level monitoring station at the City's wellfields. The monitoring stations will allow the City to use the web to view, monitor and track water levels from a cell phone or computer. Descriptions of the service are included in the attached proposal letter. O'Donnell and Associates, Inc. has submitted a proposal for a total not-to-exceed cost of Thirteen Thousand Five Hundred Dollars ($13,500.00) for these services. Please place on the next available City Council Agenda this request for City Council to approve the negotiated fees and authorize the Mayor to execute a contract with a not to-exceed amount of Thirteen Thousand Five Hundred Dollars ($13,500.00). Cc: file, Jason Langley, Clint Steadham 082 Jason, P421-Revised Remote GWL Monitoring Fairhope Wellfields #1, #2 and #3 Task 13 As requested, I have put together this proposal to install 4 remote groundwater level monitoring stations at your wellfields. The proposal includes purchasing the equipment and installation of the equipment with some assistance from Fairhope personnel to install the equipment and set it up on your computer system. Equipment: Install a remote system that allows you to use the web to view, monitor and track water levels from your cell phone or computer with a simple click of your mouse. It does require at a minimum 4G cell coverage in the area. I recently installed this system for a Mobile client and its data can be viewed at: https://hobolink.com/p/feaf289dfb7d21c6d7d9c3ecl4d2ee36 Remote systems comparable to the one above for the four observation wells at the wellfields will be installed upon delivery of the system ( currently backlog is about two months). The systems al low you to monitor what is happening at any time without waiting for annual downloads, it can be set to record a various rates (the one above reads every hour) and it can be programmed to send the data to your email address. Fee The fee for services completed under this Task Agreement will be billed on a Lump Sum basis to include equipment, installation and set up of the four remote systems is not to exceed $13,500. *While the initial outlay is more than your current plan, once set up, the out year's cost is basically the cost of the cell plan you choose. The cell plan currently runs $200/year/system ($800 total for the four systems at current cell plan cost). SCHEDULE Work under this task will be initiated with the ordering of the monitoring stations upon receipt of authorization or a Purchase Order. OAI will work with Fairhope to coordinate the installation and set up of the monitoring stations upon their delevery. Proposal No. P421 Accepted and Authorized by: for Fairhope or Purchase Order#: ------------ Please complete and return to: Daniel J. O'Donnell, PG O'Donnell & Associates, Inc. 600 Bel Air Blvd., Suite 130 Mobile, Alabama 36606 or reply via email to: groundwater@oaiwater.com Date 083 RESOLUTION NO. 4734-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF F AI RH OPE, ALABAMA, as follows: [l]That the City Council approves the selection of O'Donnell & Associates, Inc. to perfom1 Professional Services for (RFQ PS23-02 I) Remote Groundwater Level Monitoring as pait of the Fairhope Water System Planning Project Phase I; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 24TH DAY OF APRIL, 2023 n, Council President Attest: 1, ·isa A. City Clerk 084 PURCHASING DEPARTMENT REQUEST FORM Requestor: Jason Langley Department: Water & Sewer Project Name: Remote Groundwater Level Monitoring Brief Project Description: "See propo sal" Project Category: D Item □ Bid iii Professional Service D O ther Budget Amount: 36,000 (Line 1 0 ) Budget Code: 00 4 0 1 0 -5 0 29 0 BID USE ONLY Anticipated Start Date: --------Project Duration: ----------- Bid Duration: ___________ Engineer of Record: Pre-Bid Meeting: □ No □ Yes Date: _________ □ Mandatory □ Non-Mandatory Scope of Work Provided By: -------------Contract Extensions: □ No D Yes Project Administered: □ Internally □ Externally By: --------------- Bidders List Review: 0 No O Yes By: --------------- Tax Exempt Project: D No D Yes Insurance Requirements: D Minimum O Maximum Bonds: □ Bid □ Performance □ Labor & Materials Contract: □ Standard □ Construction □ Service Related Bids/RFs: ___________ Bid Opening: __________ _ FORCE ACCOUNT INFORMATION ONLY Force Account Project: □ No □ Yes Estimated Amount: _____ Budget Code: ____ _ Notes: SIGNATURES Requestor: rJt,, � Senior Accountant: City Treasurer: Mayor: 085 RESOLUTION NO. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council approves the selection of Cavanaugh MacDonald Consulting, LLC to perform Professional Consulting Services to Prepare Actuarial Valuation for the City's OPEB Liability for fiscal year ending 09-30-23, and hereby authorizes Mayor Sherry Sullivan to execute a Contract with an estimated amount of $10,000.00. DULY ADOPTED THIS 8TH DAY OF MAY, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 086 City of Fairhope Pro ject Funding Request COF Project No. 2306 Issuing Date: __ 412812---=-=0"'2"'"3 __ Please return this Routing Sheet to Treasurer by: --�"'=S�AP=---- Project Name: RFQ PS23-022 Cons ultlno Services to Preoare Actuarial Valuation for the Cltv's OPEB Llabllltv for 2023 Audit Project Location: ..:T:.:reu=::.U:..,FYw0.::.:.iP::t _____________ _ Resolution # : Presented to City Council: _____ 51812� ... 0 ... 23�-Approved _____ _ Funding Request Sponsor: .:K.::lm!!!.:C::rw..::•C::h.,._,T:.:ra::■:::•::.ura,::.r __________________ _ Changed _____ _ Project Cash Requirement Requested: Cost: �f-�10�1 ... 00""0"".00'-'-- Vendor: C■v■nauah Macdonald COnsultJna, LLC Rejected _____ _ Project Engineer:.:nl::,f■:.-----�------------------------------- Order Date: ___ ,..nl.a•=---- Department Funding This Project Lead Tlme: __ ,.:M::.::.. _______ _ Genara/0 Gu B■ctric 0 Wat■r0-Sanitation □ Cap Project □Impact O Gas Tax C Fed Grant □ Department of General Fund Providing the Funding Admfn.tO 12:t _ e�13 D Fleet-46 0 Goll--50 0 Police-15 0 Fire-20 0 Golf Grounds-55 D Muaeum-27 D Project will be: Expansed __ _.,xxx='----0 Capitalized 0 Inventoried 0 Expanse Cod■: .. xu ..... -50 ..... 279.,.... ___ _ Gil Acct Name: AUdlt & Acc:ountlnp Project Budgeted: ...:$.__ __ 1;.::O'-'=,Oc:.O0"-'.0::.::0'-Balance Sheet Item-0 Included in projected cash flow ______ _ Over (Under) budget amount: ...:1-----'-- City Council Prior Approval/Date? ______ _ SaRlor Accountant ECD-24 0 Rec-25 □Civic-26 □ Marina-� D Street-35 0 Metar-19 0 NonDeptFec-75 0 Debt Se,viCHIS 0 Plan/Zo ne-12 0 Adult Rec-30 0 Funding Source: City T,,_aurer Operating Expenses XXX 0 Budgeted Capital---=--□ Unfunded □ Grant: _____ Federal• not to exceed amount _____ State _____ City _____ Local Bond: ____ _ Loan: ____ _ Capital Lease: ___ .....;:..._ Trtle Title Payment ______ Year ______ Year ______ Term Mayor Purchasing Memo Date: __ ...:412,,_,.,8/20,..,,::2 :3 __ Delivered To Date: --"'=2�8/2=0=2=3�- � ayor rry u IT-16C 087 of £Ainu. dlABJ\�'h Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope, AL 36533 251-928-2136 (p) MEMO To: Lisa Hanks, City Cl erk Kim Creech, Treasurer From: Date: Re: �� Erin Wolfe, Purchasing Manager April 26, 2023 RFQ PS23-022 Consulting Services to Prepare Actuarial Valuation for the City's OPEB Liability for 2023 Audit The City Treasurer, Kim Creech, requests approval to procure consulting services to prepare the Actuarial Valuation of the City's OPEB liability for FY2023 Budget. The cost is estimated to be Ten Thousand Dollars ($10,000.00). This procurement is under the greensheet approval benchmark of $15,000.00 for the City Council. The recommended vendor is Cavanaugh Macdonald Consulting, LLC of Kennesaw, Georgia, the firm historically used by the City. Plea se compose a Green Sheet and place on the next available City Council Agenda request to appro ve Cavanaugh Macdonald Consulting, LLC to provide the Actuarial Valuation for FY2023 Budget at an estimated amount of $10,000.00. Cc: file, Kim Creech 088 2022 MEMORANDUM OF PARTICIPATION (MOP) FOR A FULL VALUATION OF THE OTHER POST-EMPLOYMENT BENEFIT S (OPEB) LOCAL UNIT: ____________________________ _ MAILING ADDRESS: _________________________ _ CITY: _______________ ZIP CODE: ____________ _ NAME OF REPORT RECIPIENT: o Mr. o Ms. (choose one) ______________ _ PHONE#: ___ ..._ ________ TITLE: _______________ _ E-MAIL.,_:------------------------------- On behalf of the unit government noted above, we agree to participate in the Joint Actuarial Study Program offered by Cavanaugh Macdonald Consulting, LLC. I understand that we will be billed directly by Cavanaugh Macdonald Consulting, LLC and copies of the actuarial report will be sent electronically by Cavanaugh Macdonald Consulting. I understand that the fee structure is as follows: The fees for a local unit will vary by population and participation in the Alabama Employees' Retirement System (ERS) and the Local Government Health Insurance Program (LGHIP). FEE SCHEDULE -The fees for a local unit will vary by population and participation in ERS. The fees also depend on whether the local participates in the LGHIP. Base Fee •Less than 20 active/retired ants $5,500 $6,500 •20-49 active/retired artici $6,500 $7,500 •50-99 active/retired artici $7,000 $8,000 •100 or more active/retired $7,500 $8,500 Per Partici ant Fee•Less than 50 active ants $5.00 $5.00 •50-99 active/retired $4.00 $4.00 100-249 active/retir $3.25 $3.25 •250-499 active/retir $2.75 $2.75 • $2.50 $2.50 GASS OPEB Interim Year Valuation: $2,500 (All OPEB Plans) . � . Local units must return this 2022 Memorandum of Participation indicating their desire to participate along with all requested data as outlined on the following pages. In order to complete the report in advance of your September 30, 2023 financial report, we need to receive all requested information no later than May 31, 2023. If (1) your plan is not a single employer, defined benefit plan or (2) if your plan has discreetly presented component units or (3) if your plan has a special funding situation, additional fees may apply. Please contact us for a fee quote. Signed this __ day of ______ , 20_. �uthorized Signature If you have questions about the form, please contact Brandon Trieu (BrandonT@CavMacConsulting.com) at Cavanaugh Macdonald Consulting, LLC at (678) 388-1724. 089 INFORMATION COLLECTION SHEET FOR OPEB REQUEST LOCAL UNIT: _______________ _ UNIT'S RETIREMENT SYSTEM 3 LETTER CODE: ________ _ 1) Demographic Data Requirements: All data must be submitted electronically (in an Excel file). Please do not provide census or demographic data in PDF format. (If you are submitting data via e-mail and you choose to use Social Security numbers as the unique identifier, for the protection of your members, you should consider password protecting or encoding this identifier.) Active data will be provided by Alabama ERS. a)For retired employees and beneficiaries as of the valuation date (September 30, 2022), please provide an electronic listing including the following information. •Personal Identification Number (PIO)•Name •Gender (M or F)•Date of Birth•Date of Hire•Date of Retirement•Service at Retirement (#.##)•Medical Plan Election•Medical Coverage Tier (single, family, etc.)•Spouse Date of Birth (If applicable)•Dental Plan Election•Dental Coverage Tier (single, family, etc.)•Vision Plan Election•Vision Coverage Tier (single, family, etc.)•Life Insurance b)For former employees who are not yet retired, but who will be eligible for retiree health care benefits, please provide an electronic listing including the following information. •Personal Identification Number (PIO) •Name •Gender (M or F) •Date of Birth •Date of Hire •Date of Termination •Date or age at which person becomes eligible for retiree health care benefits •Service with the Municipality (#.##) c)If the local unit currently employs members that are eligible to receive retirement benefits from the Alabama ERS but are not eligible to receive OPES benefits, please provide an electronic listing in Microsoft Excel format; of those members. 2)Plan Provisions: Have the plan provisions changed since the prior valuation? o Yes o No {choose one) If yes or if Cavanaugh Macdonald did not prepare your prior OPES report, please provide us with copies of the appropriate pages of the Local Government's employee handbook or personnel policy that provides a description of the current approved retiree health care benefit provisions (substantive plan). If different provisions affect different portions of the retiree or future retiree population, please indicate which provisions cover which groups. 090 Retiree Benefits, Eligibility Conditions, and Duration: Please check all that apply. Medical Eligibility Conditions: □Normal Retirement □Early Retirement □Disability Retirement □Death-in-Service (Survivor Benefit)□Other: ___________________________ _Retiree Benefit Duration: 0 Not Eligible □Until Eligible for Medicare □Retiree's Lifetime □Other: ___________________________ _ Does the Retiree contribute towards the cost of their coverage? If YES, please explain. Dependent Benefit Duration: □Not Eligible □Until Retiree is Eligible for Medicare □Until Dependent is Eligible for Medicare □Dependent's Lifetime□Other: ___________________________ _ Does the Dependent contribute towards the cost of their coverage? If YES, please explain. Dental Dental Plans Available to Retirees/Dependents: □None □Combined with Medical Plan □Stand Alone Above (Not Stand Alone) Eligibility Conditions: □Normal Retirement □Early Retirement □Disability Retirement □Death-in-Service (Survivor Benefit)□Other: __________________________ _Retiree Benefit Duration: 0 Not Eligible □Other: □ Until Eligible for Medicare □Retiree's Lifetime ----------------------------- Does the Retiree contribute towards the cost of their coverage? If YES, please explain. Dependent Benefit Duration: □Not Eligible □Until Retiree is Eligible for Medicare□Other: □Until Dependent is Eligible for Medicare □Dependent's Lifetime------------------------------ Does the Dependent contribute towards the cost of their coverage? If YES, please explain. 091 Vision Vision Plans Available to Retirees/Dependents: □None D Combined with Medical Plan D Stand Alone Eligibility Conditions: D Normal Retirement Above (Not Stand Alone) D Early Retirement D Disability Retirement D Death-in-Service (Survivor Benefit) D Other: ___________________________ _ Retiree Benefit Duration: D Not Eligible D Until Eligible for Medicare □Retiree's Lifetime D Other: __________________________ _ Does the Retiree contribute towards the cost of their coverage? If YES, please explain. Dependent Benefit Duration: D Not Eligible D Until Retiree is Eligible for Medicare D Until Dependent is Eligible for Medicare □Dependent's Lifetime□Other: ____________________________ _ Does the Dependent contribute towards the cost of their coverage? If YES, please explain. Life Insurance Life Insurance Benefits Available to Retirees/Dependents (check all that apply): D None □Benefit based on Salary at D Flat Dollar Amount retirement Does the benefit change based on age? If YES, please explain. Eligibility Conditions: D Normal Retirement D Early Retirement D Disability Retirement D Death-in-Service (Survivor Benefit) D Other: __________________________ _ Retiree Benefit Duration: D Not Eligible D Until Eligible for Medicare □Retiree's Lifetime D Other: __________________________ _ Does the Retiree contribute towards the cost of their coverage? If YES, please explain. Dependent Benefit Duration: D Not Eligible D Until Retiree is Eligible for Medicare □Other D Until Dependent is Eligible for Medicare □Dependent's Lifetime------------------------------ Does the Dependent contribute towards the cost of their coverage? If YES, please explain. 092 3)Medical Coverage Summary: Please provide a summary of medical coverage for each health care option. The summary should include items such as co-pays, deductibles, out of pocket maximums, office co-pays, etc. for each separate plan option (i.e., HMO, PPO option 1, Indemnity 1, etc.). 4)Premium Rate Information: Please submit the 2022 and 2023 fully-insured monthly active and retiree premium rates with effective dates with employer and employee contributions. Is the locality a member of the LGHIP? _____ _ If YES, please identify the Blue Cross Blue Shield monthly retiree premium rates in the LGHIP 2022 and 2023 Administrative Procedures Guide that apply to the locality. 5)Aggregate Claims Experience, Administrative, and Other Fixed Fees -Only if not in LGHIP: Does the local unit participate in the LGHIP? If YES, please skip to question 6. If you do NOT participate in the LGHIP and is self-insured, please provide the following information in an Excel file. a)Monthly headcounts and paid aggregate claims (separately) for the most recently available 24 months. Enrollment data should include employees/retirees as well covered dependents. Claims and enrollments should be summarized separately by •Active vs. retiree groups •Medicare-eligible (Post -65) vs. Non Medicare-Eligible (Pre -65) •Claim type: o Medical o Prescription drugs c Dental o Vision, etc. b)Stop/Loss reimbursement totals for the Medicare and non-Medicare (reported separately) eligible retiree health care plans for the most recent 24 months. c)Stop Loss rates (both aggregate and specific) and attachment points. d)Monthly administrative expenses for the current period divided by category, as appropriate. (For example claims administration, utilization review, PPO fees, etc.) We are interested in all fees that are paid in addition to claims. If only one vendor is paid for all administration functions then the breakdown by category is not necessary. e)Report all capitated service fees. f)Historical stop/loss reimbursement totals A separate file should be submitted for each plan (i.e. PPO, HDHP, etc.) or additional tabs can be added to the template provided. The template can be forwarded to your administrator for completion. We provided a template for your use in collecting the claims experience information as an attached in the data request email. If the template is not fully completed, additional information may be requested and delays may occur. 6)Asset Information: Does the locality have assets reserved in a qualified GASB OPEB funding vehicle (i.e., a Trust or Trust like arrangement for the sole purpose of provided OPES benefits for retirees that cannot be used to pay active health care costs or any other benefits) as of September 30, 2022? If yes, please contact us immediately to discuss the need for a GASB 74 valuation. 093 7)Claims and/or premiums paid for the measurement per iod: Please provide the gross costs (total of employer and retiree paid) and receipts (e.g. retiree premiums, stop-loss reimbursements) for retirees and their dependents (please do not include amounts for active employees) for the period of October 1, 2021 through September 30, 2022. We provided a template for your use in collecting the claims experience information as an attachment in the data request email. Please note OPES plans may provide both fully-insured and self-insured benefits. If this is the case for your plan, be sure to provide both types of contribution information. 8)Additional Information: a)Please provide a copy of the most recent OPES valuation performed by the previous actuary (other than Cavanaugh Macdonald), if applicable. b) Please provide a copy of the section of the most recent audited financial statement that contains GASS Pension and OPES reporting and any supplementary information. c)Please provide the name and e-mail address of someone who can be contacted to answer questions, should they arise. d)The amount, if any, paid during the measurement year ending September 30, 2022 for OPES expense not directly related to the payment of benefits. This can be actuarial fees, audit fees, trust fees, salaries associated with staff time spent on OPES related tasks, etc. Keep in mind the total amount you provide will be added to the OPES expense and should not be expensed elsewhere on your financial statement (to avoid double counting such expenses). If you are unsure what should be reported for this item, your auditor should be able to provide guidance. $ ______ administrative cost (enter $0 or the amount we should use -If blank, $0 will be assumed) If you have questions about the form, please contact Brandon Trieu (SrandonT@C avMacConsultinq.com) at Cavanaugh Macdonald Consulting, LLC at (678) 388-1724. Mail form to: Cavanaugh Macdonald Consulting, LLC 3550 Busbee Parkway, Suite 250, Kennesaw, Georgia 30144 Or email electronic files to Brandon Trieu at: BrandonT@CavMacConsulting.com 094 Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope, AL 36533 251-928-2136 (p) MEMO To: From: Lisa Hanks, City Clerk Kim Creech, Treasurer Erin Wolfe, Purchasing Manager Date: April 26, 2023 Re: RFQ PS23-022 Consulting Services to Prepare Actuarial Valuation for the City's OPEB Liability for 2022 Audit The City Treasurer, Kim Creech, requests approval to procure consulting services to prepare the Actuarial Valuation of the City's OPEB liability for FY2022 Budget. Per our Procedure for Procuring Professional Services, Kim Creech and I are providing this firm for the Mayor to select for the work. The company provided below has historically provided this particular consulting service for the City . Please move this procurement of professional services forward to the Mayor for the selection of a professional service provider. The short list is: __ / __ /_ Cavanaugh Macdonald Consulting, LLC .:i�rn�irw1. __ _________ / __ / __ None. Submit another list Cc: file, Kim Creech, Mayor Sherry Sullivan 095 Name: Kim Cr eech CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Date: 4/24/2023 Department: _T _re _a _s_u�ry'---------------------- Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Under $5,000 No restrictions Not Required N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A Greater than: Operational NON-Budgeted Three Council Reguired Gen Govt -$5,001 Utilities -$10,001 Gen Govt -$5,001-$15,000 Operational Budgeted Three Treasurer N/A Utilities -$10,001 -$15,000 Over $15,000/$50,000 Operational Budget* State Bid List or Treasurer/Mayor N/A Buying Group Over $15,000/$50,000 Operational Budgeted Bids Council Reguired Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Reguired Resolution N/A N/A Reguired N/A N/A Reguired Reguired "Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer's approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. 1. 2. 3. Vendor Name Cavanaugh Macdonald Consulting, LLC QUOTES Vendor Quote $ 10,000.00 estimated $------------- Check an y applicable boxes: 0 State Contract D ALDOT D Purchasing Group □Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1.What item or service do you need to purchase? Other Post-Employment Benefit (OPEB) -Audit requirement 2.What is the total cost of the item or service? Estimated $10,000.00 3.How many do you need? r , · 4.Item or Service Is: D New D Used D Replacement IZl Annual Request 5.Vendor Name (Lowest Quote): Cavanaugh Macdonald Consulting, LLC 6.Vendor Number: 25700 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1.Is it budgeted? IZl Yes D No D Emergency Request 2.If budgeted, what is the budgeted amount? $10,000.00 3.Budget code: XXX-50270 Email completed form with quotes and other supporting documentation to Erin.Wol[e@frirhopeAl.gov and Rhonda Cunninqham@FairhopeAL.gov. PUR-004 -082522 096 RESOLUTION NO. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Amendment No. 1 to the Contract for Professional Engineering Services for Asbestos Inventory and Abatement Plan at the K-1 Center (RFQ PS022-22) with Southern Earth Sciences, Inc. to add additional services in the amount of$12,450.00 which increases the not-to-exceed amount limit to $22,850.00. DULY ADOPTED THIS 8TH DAY OF MAY, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 097 City of Fairhope Project Funding Request COF Project No. 2311 Issuing Date: ---=412=8/=20;;;.;2;.;;3'---Please return this Routing Sheet to Treasurer by: __ ""ASA"""'-P __ Project Name. Amendment No.1 RFQ PS022-22 Professional Enolneerlna Services for Asbestos Inventory and Abatement Plan Project Location : .._K ... -1 ... C __ tn""te_r _________________ _ Presented to City Council: __ 518 _____ /'"'20=2=3 __ Funding Request Sponsor: Richard Johnson, Publlc Works Dll'9CtOI' Project Caah Requirement Requested: Coat: $ 12,460.00 (Not-to-£xceed) Vendor: Southem Earth Sclancn Resolution # Approved _____ _ Changed _____ _ Rejected _____ _ Pro ject Engln eer:�nl::.:i..•--------------''----------------------- Order Date:----'"'=•--- Department Funding This Project Lead Time : ____ nt __ a.,_ ______ _ General D Gas 0 Electric 0 Water □ wastewater D Sanitation D C.p Project 0 Impact D Gas Tax 0 Fed Grant □ Department of General Fund Providing tha Funding Admin-10 0 Bldg-13 0 Fleet-46 0 Golf-50 0 Police-15 0 Fire-20 □ ECD-24 0 Reo-25 □ Clvic-26 □ Golf Grounds-55 0 Musaum-27 0 NonDeptFac-75 0 Debt Sarvice-85 0 Manna-34 C Street-35 □ Meter-19 C Plan/Zone-12 0 Adutt Rec-30 0 Pro.iect will be· Expensed CapitaliZad Inventoried Funding Source: --....,.,,.,,.,,---□ -----"xxx= _____ 0 -------□ Expense Code: ... 1,_03 ... •Sll.,.._ .. 114..._ __ _ Gil Acd Name: ... K._•1._Ce�n=ter _________________ _ Project Budgeted: ... S'--__ 1=2�,46�0�.00"-- Balance Sheet hem- Included in projected D cash flow ------- Over (Under) budget amount:_$ _____ _ City Council Prior ApprovaVDate? ______ _ Senior Accountant Cit)' Traaaurer Operating Expenses ______ □ Budgeted Capital XXX @ Unfunded 0 Grant: ______ Federal• not to exceed amount _ _____ State _____ City ______ Local Bond: _____ _ Loan: _____ _ Tille Thie Capital Lease: _____ _ Payment ______ Year _ _____ Year ______ Term Purchasing Memo pate: __ ...;412::.:..:7...,!20=2:c3 __ Delivered To Date: __ 412=8..,/20=23"-_ IT-160 098 Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope, AL 36533 251-928-2136 (p) MEMO To: Lisa Hanks, City Clerk Kim Creech, Treasurer �� From: Erin Wolfe, Pur chasing Manager Date: April 27, 2023 Re: RFQ PS022-22 Professional Engineering Services for Asbestos Inventory and Abatement Plan at the K-1 Center Contract Amendment No. 1 The Director of the Public Works Department. Richard Johnson, is requesting an amendment to the contract with Southern Earth Sciences for RFQ PS022-22 Professional Engineering Services for Asbestos Inventory and Abatement Plan at the K-1 Center. Southern Earth Sciences was contracted to complete a thorough asbestos inspection and inventory; develop plans and specifications for full remediation; handle all permitting and ADEM reporting; and oversee the remediation. The asbestos abatement project is in progress at this time. At the conclusion of the abatement project, Professional Engineering Services will be needed for final clearance sampling and asbestos final clearance for area re-occupancy. Southern Earth Sciences, Inc. has submitted a proposal for Twelve Thousand Four Hundred Fifty Dollars ($12,450.00) for these additional services. The proposal includes: Air sampling & Inspections: 10 days@ $775.00/day TEM Air Sample Analysis: 28 @$150.00/each Letter report & completion Package: $500.00 The original contract price is Ten Thousand Four Hundred Dollars ($10,400.00). This increase of Twelve Thousand Four Hundred Fifty Dollars ($12,450.00) will increase the not-to-exceed total for the contract to Twenty-Two Thousand Eight Hundred Fifty Dollars ($22,850.00). Please place on the next available City Council Agenda this request for City Council to approve this amendment to the contract with Southern Earth Sciences for RFQ PS022-22 Professional Engineering Services for Asbestos Inventory and Ab atement Plan at the K-1 Center to increase the not-to-exceed contract amount to $22,850.00. Cc: file, Richard Johnson 099 City of Fairhope Contract Amendment No. 1 RFQ PS022-22 Professional Engineering Services for Asbestos Inventory and Abatement Plan at the K-1 Center This AMENDMENT No. 1 OF CONTRACT ("AMENDMENT") is made this ___ day of _____ _, 2023 for the purpose of increasing the contract for RFQ PS022-22 Professional Engineering Services for Asbestos Inventory and Abatement Plan at the K-1 Center dated September 19, 2022 ("Original Contract") between the City of Fairhope and Southern Earth Sciences, Inc. (the "Parties"). 1.The Original Contract Purchase Order, which is attached hereto as part of this Amendment is described below: The Original Contract was awarded for a not-to-exceed amount of Ten Thousand Four Hundred Dollars ($10,400.00). 2.The Parties agreed to amend the Original Contract to add additional services for the amount of Twelve Thousand Four Hundred Fifty Dollars ($12,450.00). 3.That amendment binds and benefits both Parties and any successors or assigns. This document, including the attached Original Contract Purchase Order, is the entire agreement between the Parties. All other terms and conditions of the Original Contract Purchase Order remain unchanged. This contract will be increased by Twelve Thousand Four Hundred Fifty Dollars ($12,450.00). The total cost of the contract shall not-to-exceed Twenty-Two Thousand Eight Hundred Fifty Dollars ($22,850.00). 100 IN WITNESS WHEREOF, the parties hereto have executed this Contract Amendment as of the day and year first above written. THE CITY OF FAIRHOPE, ALABAMA By: Sherry Sullivan, Mayor By: Lisa A. Hanks, MMC, City Clerk NOTARY FOR THE CITY I, the undersigned authority in and for said State and County, hereby certify that Sherry Sullivan as Mayor of the City of Fairhope whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, being informed of the contents of the document she executed the same voluntarily on the date of the same bears date. Given under my hand and Notary Seal on this ____ day of-----� 2023 Notary Pub lic ___________ _ My Commission Expires ________ _ 101 If Corporation, Partnership, or Joint Venture Name of Corporation, Partnership, or Joint Venture By:------------- Signature of Officer Authorized to Sign Bids and Contracts for the Firm Email Address Business Mailing Address City, State, Zip Code General Contractor's License Number NOTARY STATE OF ___________ _ COUNTY OF __________ _ Position or Title Foreign Corporation Entity ID (Required of out-of-state vendors) I, the undersigned authority in and for said State and County, hereby certify that ________________ ,as __________________ _ Type or Print Name of Bid Signer Type or Print Bid Signer Title Respectively, of ______________________________ _ Type or Print Company Name Whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, that, being of the contents of the document they executed the same voluntarily on the day the same bears date. Given under my hand and Notary Seal on this ___ day of-----� 2023. Notary Public ___________ _ My Commission Expires _______ _ 102 ALABAMA CORPORATE OFFICE P.O. Box 160745 Mobile, AL 36616 Ph: 251-445-4354 Fax: 251-345-9453 MOBILE OFFICE 5460 Rangeline Road Mobile, AL 36619 Ph: 251-344-7711 Fax: 251-443-9000 MONTGOMERY OFFICE 1414 1-85 Parkway Montgomery, AL 36106 Ph: 344-260-6227 Fax: 334-260-6229 SUMMERDALE OFFICE 105 Highway 59 N Summerdale, AL 36580 Ph: 251-989-7726 Fax: 251-989-6722 Billing Name Address City Phone email Project Name Project Location Description of Services FLORIDA DESTIN OFFICE 150 Industrial Park Road Suite 6 Destin, FL 32541 Ph: 850-837-9966 Fax: 850-837-9967 PANAMA CITY OFFICE 7500 McElvey Road, Ste. A Panama City Beach, FL 32408 Ph: 850-769-4773 Fax: 850-872-9967 PENSACOLA OFFICE 707 E. Cervantes St Ste. B, #198 Pensacola, FL 32501 Ph: 850-775-3283 TALLAHASSEE OFFICE 3642 Peddie Drive Tallahassee, FL 32303 Ph: 850-5 76-4652 Fax: 850-576-4710 LOUISIANA BATON ROUGE OFFICE 11638 Sun Belt Court Baton Rouge, LA 70809 Ph: 225-751-1727 Ph: 225-356-4355 Fax: 225-752-1467 MANDEVILLE OFFICE 1933 Surgi Drive, Ste. A Mandeville, LA 70448 Ph/Fax: 985-626-1314 NEW ORLEANS OFFICE 725 South Genois Street New Orleans, LA 70119 Ph: 504-486-5595 Fax: 504-486-5598 MISSISSIPPI LONG BEACH OFFICE 626-D West Railroad Street Long Beach, MS 39560Ph: 228-868-6618 WORK AUTHORIZATION SHEET City of Fairhope State Cell Final Inspection & Clearance Sampling Fairhope K-1 Center £.1.dt:� SOUTHERN 1famw._\ tf£fj1 EARTH SCIENCES�� �r Geotedlnkoi I EnYironmenflll I Moterioli Telling Zip Fax Our services would include a visual inspection at the request of the abatement contractor for final clearance sampling and asbestos final clearance for area re-occupancy. Air samples will be analyzed using Transmission Electron Microscopy {TEM) analysis. We anticipate multiple work areas and our sample estimate is based upon that estimate. An inspection letter report with laboratory data will be provided indicating all asbestos identified has been removed. Our field technicians are Alabama Accredited Inspectors with Asbestos Project Supervisor and NIOSH 582 training. Air sampling & Inspections: 10 days@$ 775.00/day TEM Air Sample Analysis: 28@ $ 150.00/each Letter report & completion Package: $ 500.00 Total Estimated fee$ 12,450.00 Attached are our Terms & Conditions, which are adopted as part of our proposal. In order to authorize us to proceed with our services, please execute this document by signing below and returning a copy to us. Prepared by: 4/26/23 Tammie Barry Southern Earth Sciences, Inc. Date Print or Type Name of Representative Authorized by: Signature of Client Representative Date Print or Type Name of Representative SESI Terms and Conditions -Pg. 1 of 3 103 �� , .iJi A E\'>, {:!f'i�.b'::.ati\ so UTHE RN\�l�IJ EARTH SCIENCES�, "i: R�/ Geole1hni111I I Environmental I Materials Tes1ing �� ... TERMS AND CONDITIONS Project: Client: Final Inspections & Asbestos Air Clearance Sampling City of Fairhope Proposal No: e-mail Section 1 · RIGHT OF ENTRY 1.1 The client will provide right of entry for SESI and SESl's subcontractors, and all necessary equipment in order to complete the work. 1.2 While SESI will take reasonable precautions to minimize any damage to the property, the client must understand that in the normal course of work some damages may occur, the correction of which is not part of this agreement Section 2 -UTILITIES 2.1 In the execution of this work. SESI will take all reasonable precautions to avoid damage or injury to subterranean structures or utilities. The owner agrees to hold SESI harmless for any damages to subterranean structures, which are not called to our attention and correctly shown on the plans furnished. Client is responsible for identifying, on-ground marking. reflecting on plans and specifications, and otherwise informing SESI of the location of all utilities and other subterranean or hidden structures and obstacles. Section 3 -SAMPLES 3.1 Test specimens will be disposed of immediately upon completion of tests. Drilling samples will be disposed of thirty (30) days after submission of our report. Upon written request, we will retain test specimens or drilling samples for a mutually accepted storage charge. Section 4 -INVOICES 4.1 The outlined scope of services will be accomplished in a timely, workmanlike, and professional manner by employees and sub-contractors of SESI, at the fees quoted. If during the execution of the work we are required to stop operations as a result of changes in the scope of work, such as requests by the owner or requirements of third parties, additional charges will be applicable. 4.2 SESI will submit monthly invoices to the client and a final bill upon the completion of services. 4.3 Payment is due upon presentation of invoice and is past due thirty (30) days from invoice date, The client agrees to pay a finance charge of one and a half (11/2) percent per month. or the maximum rate allowed by law, on past due accounts, plus reasonable attorney's fees and expenses of collection. Section S -OWNERSHIP OF DOCUMENTS 5.1 All reports, borings logs, field notes, laboratory test data, calculations, estimates, and other documents prepared by SESI, as instruments of service, shall remain property of SESL These documents will be held to be confidential and will not be available to any other entity unless express consent is obtained from the client. 5.2 The client agrees that all reports and other work furnished to the client and his agents. which are not paid for, will be returned upon demand and will not be used by the client for any purpose whatsoever. 5.3 SESI will retain all pertinent records relating to the services performed for a period of five IS) years following the submission of the report, during which period the records will be made available to the client at all reasonable times. Section 6 -DISPUTES 6.1 In an effort to resolve any conflicts that arise during the design or construction of the project, the Client and SESI agree that all disputes between them arising out of or relating to this Agreement shall be submitted for mediation, unless the parties mutually agree otherwise. 6.2 In the event that a dispute should arise relating to performance of services provided under this agreement. and should that dispute result in litigation, it is agreed that the prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the claim, including staff time, court costs, attorney's fees, and other claim-related expenses, Section 7 -STANDARD OF CARE 7 .1 Services performed by SESI under this agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by professionals currently practicing under similar conditions. No other warranty, expressed or implied, is made. Further, SESI does not make nor imply any warranty of fitness for a particular purpose be entering into this agreement with client. 7 .2 Field tests and boring locations described in our report or shown on our sketches are based on specific information furnished to us by our technicians, Such dimensions, depths or elevations should be considered as approximations unless otherwise stated in the report. 7.3 The client recognizes that conditions may vary from those encountered at the locations, where borings, sampling, surveys, or explorations are made by SESI, and that the data, interpretations, and recommendations of SESI are based solely on the information available to us. SESI will be responsible for the data, interpretations, and recommendations, but shall not be responsible for the interpretations by others of the information developed. 7.4 When requested by the client, SESI will adhere by guidelines, specifications, plans, drawings, and the like which are provided to SESI by the client; however, SESI shall not be responsible for any damages to person (including death) or property, real or personal, due to any adverse outcome which results from the adherence to the plans, guidelines, specifications, drawings and the like. Section 8 -RISK ALLOCATION 8.1 There are a variety of risks which potentially affect SESI by virtue of entering into an agreement to perform professional services on the client's behalf. One of these risks stems from SESl's potential for human error. For additional consideration of $10.00, receipt of which is hereby acknowledged, the client agrees that SESl's liability, and that of its officers, directors, employees, agents, and subcontractors, to client or any third-party due to any negligent professional acts, errors or omissions or breach of contract by SESI or any of its officers, directors, employees, agents or subcontractors, will be limited to the aggregate of $50,000.00 or SESl's total charges, whichever is greater. If client prefers to have higher limits of professional liability (not breach of contract) SESI agrees to increase the aggregate limit to a maximum of $1,000,000.00 upon client's written request at the time of accepting our proposal, providing that client agrees to pay an additional consideration of ten 110) percent of SESl's total charges, or $500.00, whichever is greater. The additional charge for the higher liability limit is because of the greater risk assumed by SESI and is not a charge for additional professional liability insurance. This limitation shall not apply to the extent prohibited by law. In no event, however, shall the liability of SESI exceed the amount of its applicable insurance coverage for the type claim involved. 8.2 Limitations of liability and indemnities in this agreement are business understandings between the parties and shall apply to all different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory negligence, or any other causes of action, except for willful misconduct or gross negligence, Parties mean the client and SESI and their officers, employees, agents, affiliates and subcontractors. The parties also agree that the client will not seek damages in excess of the limitations indirectly through suits with other parties who may join SESI as third-party defendants. SESI Terms and Conditions - Pg. 2 of 3 104 8.3 Both the client and SES! agree that they will not be liable to each other, under any circumstances, for special, consequential, or punitive damages, arising out of or related to this agreement. Individual employees or agents may not be held individually liable for negligence. s.4 PURSUANT TO §558.0035, FLORIDA STATUES, CONSULTANT'S INDIVIDUAL EMPLOYEES AND/OR AGENTS MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM THEIR SERVICES PROVIDED PURSUANT TO THIS AGREEMENT. 8.5 Client agrees to indemnify and hold harmless SESI, its agents, employees, and owners or any person against loss or expense including attorney's fees, by reason of the liability imposed by law upon SESI, except in cases of SESl's sole negligence, for damages because of bodily injury, including death at any time resulting there from, sustained by any person or persons, or on account of damage to property arising out of or in consequence of this agreement or the work or services performed by SESI resulting from this agreement, whether such injuries to persons or damages to property are due or claim to be due to any passive negligence of SESI, its agents, employees, sub-contractors or any other person. It is further understood and agreed that Client shall, at the option of SES! defend SES!, its agents, employees, sub-contractors with appropriate legal counsel and shall bear all costs and expenses, including legal counsel's fees, in the defense of any claim or suit arising hereunder. 8.6 In the event SES! is acting as a sub-contractor and Client is a General Contractor, then Client hereby exonerates, indemnifies and holds harmless SESI from any and all claims, loss or damage. The Client agrees to assume entire responsibility and liability for all damages or injury to all persons, whether employees or otherwise, and to all property, arising out of, resulting from or in any manner connected with, the execution of the work provided for in this contract or occurring or resulting from the use by the Client, its agents or employees, whether the same be owned by the Client, sub contractor or third parties, and the Client agrees to indemnify and save harmless SES!, its agents and employees, from all such claims including, without limiting the generality of the foregoing, claims for which the Client may be, or may be claimed to be, liable, and legal fees and disbursements paid or incurred to enforce the provisions of this agreement, and Client further agrees to obtain, maintain and pay for such contractual liability insurance coverage as will insure the provisions of this paragraph. Section 9 - DISCDVERY OF UNANTICIPATED HAZARDOUS MATERIAL 9.1 Client warrants that a reasonable effort to inform SESI of known or suspected hazardous materials on or near the project site has been made. 9.2 Hazardous materials may exist at the site where there is no reason to believe that they could or should be present. SESI and the client agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating renegotiation of the scope of work or termination of services. SES! and the client agree the discovery of hazardous materials may also make it necessary for SESI to take immediate measures to protect health and safety. Client hereby authorizes SES! to take those immediate measures and client agrees to pay for or reimburse SES! for all such immediate measures. Client agrees to compensate for any equipment decontamination or other costs incident to the discovery of unanticipated hazardous materials. 9.3 SES! agrees to notify the client when unanticipated hazardous materials or suspected hazardous materials are encountered. The client agrees to make any disclosure required by law to the appropriate governing agencies. The client also agrees to hold SESI harmless for any or all consequences of disclosure made by SESI which are required by governing law. In the event the project site is not owned by the client, client recognizes that ;t is the client's responsibility to inform the property owner of the discovery of unanticipated hazardous materials or suspected hazardous materials. 9.4 Notwithstanding any other provision of the agreement, the client waives any claim against SES!, and to the maximum extent permitted by the law, agrees to defend, Indemnify, and save SES! harmless from any claim, liability, and/or defense costs for injury or loss arising from SESl's discovery of unanticipated hazardous materials including any cost associated with possible reduction of the property's value. 9.5 The client will be responsible for ultimate disposal of any samples secured by SESI, which are found to be contaminated. Section 10 -SITE RESPONSIBILITY 10.1 If services include construction testing the client agrees that SESI will be expected to make on-site observations appropriate to the construction stage. The client further agrees that SESI will not assume responsibility for the contractor's means, methods, techniques, sequences or procedures of construction, and it is understood that the field services provided by SES! will not relieve the contractor of his responsibilities for performing the work in accordance with the plans and specifications. The words "supervision", "inspection", or "control" are used to mean periodic observation of the work and the conduction of tests by geotechnical consultant to verify substantial compliance with the plans, specifications and design concepts. Continuous monitoring by SESI employees does not mean that our company is monitoring the placement of all materials. 10.2 Client agrees that the contractor(s) will be solely responsible for working conditions on the job site, including security and safety during performance of the work, and compliance with client safety requirements and OSHA regulations. It is agreed that SESI is not responsible for job or site safety or security, other than for SESI employees, and that SESI does not have the right or duty to stop the work of others. Section 11 · SAMPLING AND TEST LOCATION 11.1 Unless otherwise stated, the fees in this proposal do not include costs associated with the surveying of the site for the accurate horizontal and vertical locations of the tests. Field tests or boring locations described in a report or shown in sketches are based upon information furnished by others or estimates made in the field by our representatives. Such dimensions, depths or elevations should be considered as approximations unless otherwise stated. If the client specifies the test or boring location, we reserve the right to deviate a reasonable distance from the location specified. Section 12 · INSURANCE 12.1 SESI represents and warrants that it and all its agents, staff, and consultants employed by it are protected by Worker's Compensation insurance and that SESI has such coverage under public liability and property damage insurance policies which SESI deems to be adequate. Certificates for all such policies of insurance can be provided to client upon written request. Within the limits and conditions of such insurance, SESI agrees to indemnify and save client harmless from and against any loss, damage or liability arising from any negligent acts by SESI, its agents, staff and consultants employed by it. SESI shall not be responsible for any loss, damage, or liability beyond the amounts, limits and conditions of such insurance. SESI shall not be responsible for any loss, damage, or liability arising from any acts by client, staff, or any other consultants employed by it. Section 13 · TER MINATION 13.1 This agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof. Such termination shall not be effective if that substantial failure has been remedied before the expiration of the period specified in the written notice. In the event of termination, SESI shall be paid for services performed to the termination notice date plus reasonable termination expenses. Section 14 · ASSIGNS 14.1 Neither the Client nor SESI may delegate, assign, sublet or transfer his duties or interest in this Agreement without the written consent of the other party. Section 15 · ENTIRE AGREEMENT 15.1 This Agreement constitutes the entire Agreement and the terms set forth above supersede all previous correspondence and Agreements. Section 16 · EQUAL OPPORTUNITY EMPLOYER 16.1 SESI prohibits discrimination because of race, color, religion, handicap, sex, or national origin. SESI promotes equal opportunity in employment through continuing programs of affirmative action in its operations. Section 17 -APPLICABLE LAW 17,1 Unless otherwise specified, this agreement shall be construed according to the laws of the State of Florida and enforced accordingly. SESI Terms and Conditions - Pg. 3 of 3 105 RESOLUTION NO. 4541-22 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [I]That the City Council approves the selection of Southern Earth Sciences, Inc. for Professional Engineering Services for (RFQ PS022-22) Asbestos Inventory and Abatement Plan at the K-1 Center; and hereby authorizes Mayor Sherry Sullivan to execute a contract with a not-to-exceed amount of $10,400.00. DULY ADOPTED THIS I 2TH DAY OF SEPTEMBER, 2022 Attest: ii?;�� �nk(Mc City C erk 106 Purchase Order Fiscal Year 2022 Page: 1 of: 1 B THIS NUMBER MUST APPEAR ON ALL INVOICES. PACKAGES ANO SHIPPING PAPERS. L I City of FairhopeP.O. Drawer 429 L Fairhope, AL 36533 Purchase Order# 20226424 -00 T Phone: 251-928-2136 0 Delivery must be made within doors of specifieddestination. s V SOUTHERN EARTH SCIENCES INC � 6352 PICCADILLY SQUARE DRIVE D MOBIL E, AL 36609 � MAIN WAREHOUSE P 555 SOUTH SECTION STREET FAIRHOPE, AL 36532 0 Fax: 251-443-9000 T R 0 Vendor Phone Number I Vendor Fax Number I Requisition Number I251-344-7711 I 251-443-9000 I 7289 · I Date Ordered_ I Vendor Number I Date Reauired I Freight Method/Terms 09/19/2022 I 20936 I I Item# Descriotion/Part No.QTY RFQ PS022-2 Professional Engineering for Asbestos 1 RFQ PS022-2 Professional Engineering for Asbestos Inventoryand Abatement Plan at the K-1 Center VENDOR COPY Delivery Reference I Department/Location I General Admin UOM Unit Price Extended Price 1.0 EACH $10,400.00 Total Ext. PricePO Total $10,400.00 $10,400.00$10.400.00 107 August 22, 2022 Mr. Richard Johnson City of Fairhope Fairhope, Alabama 707 E. Cervantes Street, Ste. B # 198 Pensacola, Fl 32501 Tel: (850) 775-3283 www.soearth.com SUBJECT: Proposal for Pre-Demolition/Renovation Asbestos-Containing Materials Survey Former Fairhope K-1 School 100 South Church Street Fairhope, Alabama Dear Mr. Johnson: Southern Earth Sciences, Inc. (SES!) is pleased to submit this proposal for asbestos-containing materials (ACM) services for the above referenced structure. This proposal contains the scope of services to be provided and presents the estimated cost and unit pricing that will apply. PROJECT INFORMATION It is SESl's understanding that an asbestos survey will be required on the referenced structure for the purpose of renovation and partial demolition. The purpose of the asbestos survey is to assist the facility owner and contractor performing the demolition in complying with requireme nts of 40 CFR Part 61, the National Emission Standards for Hazardous Air Pollutants (NESHAP) and 29 CFR 1926.1101, the OSHA Asbestos Construction Standard. SCOPE OF SERVICES Given our understanding of the project requirements, the following services are proposed: Asbestos Survey •An Alabama Safe State accredited inspector will perform a visual assessment of the building to identify suspected asbestos-containing building materials within the areas to be impacted during the demolition. The location, quantity, and condition of suspect materials will be noted. •The inspector will conduct bulk sampling of the suspect materials in accordance with the sampling requirements listed in 40 CFR Part 763, the Asbestos Hazard Emergency Response Act (AHERA). •Samples will be shipped to a National Voluntary Laboratory Accreditation Program (NVLAP) accredited environmental laboratory for analysis by the EPA recommended method, Polarized Light Microscopy (PLM). •SESI will sample the roofing materials in accordance with standard industry protocol. Multiple samples will be collected in order to determine whether the roofing materials contain asbestos. The owner understands that the sampling of the roof will void any warranties that may exist with the roofing system. SESI will make only temporary patches to the roof where samples are collected. SESI assumes no liability due to possible roof leaks or damage associated with a roof leak. The roof samples taken shall only be used for determining the presence of asbestos within the material. •A written report of our findings including review by our Principal Asbestos Consultant will be provided. ------.. --- --···....... . , .. •· MOBILE • MONTGOMERY• SUMMEROALE • DESTIN • PANAMA CITY• PENSACOLA • TALLAHASSEE • BATON ROUGE • MANDEVILLE • NEW ORLEANS 108 Pre-Demolition/Renovation Asbestos Survey Proposal 100 South Church Street, Fairhope, AL -- --·------------- August 22, 2022 Page 2 The report will include copies of the laboratory analytical results and a summary table including a description of each suspect material along with the location, condition and quantity of each material. COST AND SCHEDULE Given the outlined scope of services and our experience, we propose to complete the project on a lump sum basis as indicated below: •Pre-Demolition/Renovation Asbestos Survey (Lump Sum) •Asbestos Abatement Work Plan (Lump Sum) Project Total Cost: $ 8,000.00 $ 2,400.00 $10,400.00 Southern Earth Sciences, Inc. can initiate field work within five (5) to ten (10) business days from date of authorization and have the report issued within five (5) to ten (10) business days after field work is completed. Southern Earth Sciences, Inc. appreciates the opportunity to provide this proposal. After your review of this proposal, if you have any questions, please feel free to contact us. The project can be scheduled upon receipt of a signed copy of this proposal. The work will be performed pursuant to the General Conditions, attached herewith and incorporated into the proposal. We look forward to working with you. Sincerely, SOUTHERN EARTH SCIENCES, INC. Adam P. Beasley Alabama Accredited Asbestos Inspector Certificate No.: AIN0822279250 109 ALABAMA Mobile P.O. Box 160745 Mobile, AL 36616 tel: 251-344-7711 fax: 251-341-9488 Summerdale P.O. Box 155 Summerdale, AL 36580 tel: 251-989-7726 fax: 251-989-6722 Montgomery 1412 1-85 Par1<way Montgomery AL 36106 tel: 334-260-6227 fax: 334-260-6229 FLORIDA Pensacola 707 E. Cervantes St., Suite B, # 198 Pensacola. FL 32501 tel: 850-775-3283 Panama City 7500 McElvey Rd Ste. A. Panama City, FL 32408 tel: 850-769-4773 fax: 850-872-9967 Tallahassee 3642 Peddie Dr Tallahassee, FL 32303 tel: 850-576-4652 fax: 850-576-4710 Destin 150 Industrial Park Rd Suite 6 Destin, FL 32541 tel: 850-837-9966 fax 850-837-9967 LOUISIANA Baton Rouge 11638 Sun Belt Court Baton Rouge, LA 70809 tel: 225-751-1727 fax: 225-752-1467 New Orleans P.O. Box 19172 New Orleans, LA 70179 tel: 504-486-5595 fax: 504-486-5598 Mandeville 1933 Surgi Drive Suite A Mandeville, LA 70448 tel: 985-626-1314 ... -.��., ia-"-.:--.. ,' .::. "..i r:?;,\'(.; SOUTHERN EARTH SCIENCES, INC. �--"---� -� "'"' 1,..._ ,,. • ""t,��;�:.�·- Geotechnical, Environmental & Construction Materials Testing CORPORATE OFFICES P.O. Box 160745 Mobile. AL 36616 tel: 251-445-4354 fax: 251-345-9453 WORK AUTHORIZATION SHEET Billing Name Billing Address City State Zip Contact Phone Fax Cell Contact Email Project Name Project Location Additional Reports Address City State Zip Phone Fax Cell Email Attached are our Terms & Conditions, which should be considered an integral part of our proposal. In order to authorize us to proceed with our services, please execute this document by signing below and re turning a copy to us. Prepared by: I 1111111111 Odam Pc:Beasley For Southern Earth Sciences, Inc. Date Print or Type Name of Representative Authorized by: Signature of Client Representative Date Print or Type Name of Representative 110 Geotechnical, Environmental & Construction Materials Testing TERMS AND CONDITIONS Project: Former Fairhoce KOIJ School □ Pre[][)emolitionCIRenovation oscestos S □rvey Client : City of Fairhoce Proposal No: Section 1 - RIGHT OF ENTRY 1.1 The client will provide right of entry for SESI and all necessary equipment in order to complete the work. 1.2 While SESI will take reasonable precautions to minimize any damage to the property, the client must understand that in the normal course of work some damages may occur, the correction of which is not part of this agreement. Section 2 -UTILITIES 2.1 In the execution of this work, SESI will take all reasonable precautions to avoid damage or injury to subterranean structures or utilities. The owner agrees to hold SESI harmless for any damages to subterranean structures, which are not called to our attention and correctly shown on the plans furnished. Section 3 -SAMPLES 3.1 Test specimens will be disposed of immediately upon completion of tests. Drilling samples will be disposed of thirty (30) days after submission of our report. Upon written request, we will retain test specimens or drilling samples for a mutually accepted storage charge. Section 4 -INVOICES 4.1 The outlined scope of services will be accomplished in a timely, workmanlike. and professional manner by employees of SESI, at the fees quoted. Ii during the execution of the work we are required to stop operations as a result of changes in the scope of work, such as requests by the owner or requirements of third parties, additional charges will be applicable. 4.2 SESI will submit monthly invoices to the client and a final bill upon the completion of services. 4.3 Payment is due upon presentation of invoice and is past due thirty (30) days from invoice date. The client agrees to pay a finance charge of one ar.d a half (1 1/2) percent per month, or the maximum rate allowed by law, on past due accounts, plus reasonable attorney's fees and expenses of collection. Section 5 -OWNERSHIP OF DOCUMENTS 5.1 All reports, borings logs, field notes, laboratory test data, calculations, estimates, and other documents prepared by SESI, as instruments of service, shall remain property of SESI. These documents will be held to be confidential, and will not be available to any other entity unless express consent is obtained from the client. 5.2 The client agrees that all reports and other work furnished to the client and his agents, which are not paid for, will be returned upon demand and will not be used by the client for any purpose whatsoever. 5.3 SESI will retain all pertinent records relating to the services performed for a period of five (5) years following the submission of the report, during which period the records will be made available to the client at all reasonable times. Section 6 -DISPUTES 6.1 In an effort to resolve any conflicts that arise during the design or construction of the project, the Client and SESI agree that all disputes between them arising out of or relating to this Agreement shall be submitted for mediation. unless the parties mutually agree otherwise. 6.2 In the event that a dispute should arise relating to performance of services provided under this agreement, and should that dispute result in litigation, it is agreed that the prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the claim, including staff time, court costs, attorney's fees, and other claim-related expenses. Section 7 • STANDARD OF CARE 7.1 Services performed by SESI under this agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by professionals currently practicing under similar conditions. No other warranty, expressed or implied, is made. 7.2 Field tests and boring locations described in our report or shown on our sketches are based on specific information furnished to us by our technicians. Such dimensions, depths or elevations should be considered as approximations unless otherwise stated in the report. 7.3 The client recognizes that conditions may vary from those encountered at the locations, where borings, sampling, surveys, or explorations are made by SESI, and that the data, interpretations, and recommendations of SESI are based solely on the information available to us. SESI will be responsible for the data, interpretations, and recommendations, but shall not be responsible for the interpretations by others of the information developed. 7.4 When requested by the client, SESI will adhere by guidelines, specifications, plans, drawings, and the like which are provided to SESI by the client; however, SESI shall not be responsible for any liability due to any adverse outcome which results from the adherence to the plans, guidelines, specifications, drawings and the like. Terms and Conditions -Page 1 of 2 111 Section 8 -RISK ALLOCATION 8.1 There are a variety of risks which potentially affect SESI by virtue of entering into an agreement to perform professional services on the client's behalf. One of these risks stems from SESl's potential for human error. For additional consideration of $10.00, receipt of which is hereby acknowledged, the client agrees that SE Si's liability, and that of its officers, directors, employees, agents, and subcontractors, to client or any third party due to any negligent professional acts, errors or omissions or breach of contract by SESI or any of its officers, directors, employees, agents or subcontractors, will be limited to the aggregate of $50,000.00 or SESl's total charges, whichever is greater. If client prefers to have higher limits of professional liability (not breach of contract) SESI agrees to increase the aggregate limit to a maximum of $1,000,000.00 upon client's written request at the time of accepting our proposal, providing that client agrees to pay an additional consideration of ten (10) percent of SESl's total charges, or $500.00, whichever is greater. The additional charge for the higher liability limit is because of the greater risk assumed by SESI and is not a charge for additional professional liability insurance. This limitation shall not apply to the extent prohibited by law. In no event however, shall the liability of SESI exceed the amount of its applicable insurance coverage for the type claim involved. 8.2 Limitations of liability and indemnities in this agreement are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statuary negligence, or any other causes of action. except for willful misconduct or gross negligence. Parties mean the client and SESI and their officers, employees, agents, affiliates and subcontractors The parties also agree that the client will not seek damages in excess of the limitations indirectly through suits with other parties who may join SESI as third party defendants. 8.1 Both the client and SESI agree that they will not be liable to each other, under any circumstances, for special, consequential, or punitive damages. arising out of or related to this agreement. Section 9 DISCOVERY OF UNANTICIPATED HAZARDOUS MATERIAL 9.1 Client warrants that a reasonable effort to inform SESI of known or suspected hazardous materials on or near the project site has been made. 9.2 Hazardous materials may exist at the site where there is no reason to believe that they could or should be present. SESI and the client agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating renegotiation of the scope of work or termination of services. SESI and the client agree the discovery of hazardous materials may also make it necessary for SESI to take immediate measures to protect health and safety. Client agrees to compensate for any equipment decontamination or other costs incident to the discovery of unanticipated hazardous materials. 9.3 SESI agrees to notify the client when unanticipated hazardous materials or suspected hazardous materials are encountered. The client agrees to make any disclosure required by law to the appropriate governing agencies. The client also agrees to hold SESI harmless for any or all consequences of disclosure made by SESI which are required by governing law. In the event the project site is not owned by the client, client recognizes that it is the client's responsibility to inform the property owner of the discovery of unanticipated hazardous materials or suspected hazardous materials. 9.4 Notwithstanding any other provision of the agreement, the client waives any claim against SESI. and to the maximum extent permitted by the law, agrees to defend, Indemnify, and save SESI harmless from any claim, liability, and/or defense costs for injury or loss arising from SESl's discovery of unanticipated hazardous materials including any cost associated with possible reduction of the property's value. 9.5 The client will be responsible for ultimate disposal of any samples secured by SESI, which are found to be contaminated. Section 10 -SITE RESPONSIBILITY 10.1 If services include construction testing the client agrees that SESI will be expected to make on-site observations appropriate to the construction stage. The client further agrees that SESI will not assume responsibility for the contractor's means, methods, techniques, sequences or procedures of construction, and it is understood that the field services provided by SESI will not relieve the contractor of his responsibilities for performing the work in accordance with the plans and specifications. The words "supervision", "inspection", or "control" are used to mean periodic observation of the work and the conduction of tests by geotechnical consultant to verify substantial compliance with the plans, specifications and design concepts. Continuous monitoring by SESI employees does not mean that our company is monitoring the placement of all materials. 10.2 Client agrees that the contractor(s) will be solely responsible for working conditions on the job site, including security and safety during performance of the work, and compliance with client safety requirements and OSHA regulations. It is agreed that SESI is not responsible for job or site safety or security, other than for SESI employees, and that SESI does not have the right or duty to stop the work of others. Section 11 -SAMPLING AND TEST LOCATION 11.1 Unless otheiwise stated, the fees in this proposal do not include costs associated with the sur veying of the site for the accurate horizontal and vertical locations of the tests. Field tests or boring locations described in a report or shown in sketches are based upon information furnished by others or estimates made in the field by our representatives. Such dimensions, depths or elevations should be considered as approximations unless otherwise stated. If the client specifies the test or boring location, we reserve the right to deviate a reasonable distance from the location specified. Section 12 -INSURANCE 12.1 SESI represents and warrants that it and all its agents. staff, and consultants employed by it are protected by Worker's Compensation insurance and that SESI has such coverage under public liability and property damage insurance policies which SESI deems to be adequate. Certificates for all such policies of insurance can be provided to client upon written request. Within the limits and conditions of such insurance, SESI agrees to indemnify and save client harmless from and against any loss, damage or liability arising from any negligent acts by SESI, its agents, staff and consultants employed by it. SESI shall not be responsible for any loss, damage. or liability beyond the amounts, limits and conditions of such insurance. SESI shall not be responsible for any loss, damage, or liability arising from any acts by client, staff, or any other consultants employed by it. Section 13 -TERMINATION 13.1 This agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof. Such termination shall not be effective if that substantial failure has been remedied before the expiration of the period specified in the written notice. In the event of termination, SESI shall be paid for services performed to the termination notice date plus reasonable termination expenses. Section 14 -ASSIGNS 14.1 Neither the Client nor SESI may delegate. assign, sublet or transfer his duties or interest in this Agreement without the written consent of the other party. Section 15 -ENTIRE AGREEMENT 15.1 This Agreement constitutes the entire Agreement and the terms set forth above supersede all previous correspondence and Agreements. Section 16 -EQUAL OPPORTUNITY EMPLOYER 16.1 SESI prohibits discrimination because of race, color, religion. handicap. sex, or national origin. SESI promotes equal opportunity in employment through continuing programs of affirmative action in its operations. Terms and Conditions -Page 2 of 2 112 RESOLUTION NO. __ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Amendment No. 2 to the Contract for Archaeology Monitoring for the Arts Alley Transit Hub Project (RFP No. 005-20) with TerraXplorations, Inc. to add additional services in the amount of$25,000.00 which increases the not-to-exceed amount limit to $45,000.00. DULY ADOPTED THIS 8TH DAY OF MAY, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 113 City of Fairhope Project Funding Request COF Project No. 2310 Issuing Date: __ 4128/2==0"-23-=---Please return this Routing Sheet to Treasurer by: --'ASAP:.==--- Project Name: Amendment No.2 RFP No. 005-20 Archaeol""v Monltorlna Arts Allev Transit Hum Project Location: 8 North Church StrNt Presented to City Council: __ l/8/20�=23-=--- Fll'lding Request Sponsor: Richard Johnson, Public Worka Director Project Cash Requirement Requested: _,15'./j/j{J,OO �/JllrCost-•�� ...... ���� Vendor: T!ff!XelOr!tlona Inc Resolution # : Approved ____ _ Changed ____ _ Rejected ____ _ Project Englnoer:=n/a ____________________________ _ Order Date: __ --'nl_a.._ __ Department Funding This Project Lead Time: ____ Illa _________ _ General D Gae D Electric D Water □Wastewater D San itation D cap PtoJe(:t 0 Impact O Gas Tax □ Fed Grant D Department of General Fund Providing the Fundlna Admin-10 D Bldg-13 □ Flee1-46 □ Golf-50 0 Police-15 0 Fir&-20 0 ECD-24 □ Reo-25 □ Civic-26 0 GoW Grounds-55 D Museum-27 D NonDeptFac-75 □ Debt Service-85 D Marina-34 0 Street-35 D Meter-19 0 Pian/Zcne-12 0 Adult Rec-30 D Project will be: Expensed------,----□ Capitslized XXX 0 Inventoried 0 Expense Code: ..:.103-:a.a-1;;;::l:;;;11-:11:.....-__ _ GIL Acd Name: BRATS Hub Transit Shlftar Project Budgeled: __ $,__ ____ _ Balance Sheet Item included in projected caahflow D------- Funding Source: Over (Under) budget amount: $ r 80% Reiml>urablo through MPO 5307 Fund 1,--... -.;.z. Od0.00 ¥lit' I City Council Prior Approval/Date? ______ _ Cl Traa■urar Operating Expenses _____ □ Budgeted Capi1al 0 Unfunded lOO( 0 Grant: $18,000.00 Federal -not to exceed amount _____ State City -----l.oel! Bond: Loan: ____ _ Title Title Capital Le■se: -----Payment ______ Year ______ Year ______ Term M■ or Purc:heslng Memo Date: --�4/2�7/2-023�--Delivered To Date: 4/2812023 Mayor Sherry Sullivan IT-160 114 Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope, AL 36533 25"1-928-2136 (p) MEMO To: From: Lisa Hanks, City Clerk Kim Creech, Treasurer Erin Wolfe, Purchasing Manager Date: April 27, 2023 Re: Green Sheet/ Council Approval for Co ntract Amendment No. 2 for RFP No. 005-20 Archaeology Monitoring Arts Alley Transit Hub The Director of Public Works, Richard Johnson, is requesting an amendment to the contract with TerraXplorations, Inc. for RFP No. 005-20 Archaeology Monitoring Arts Alley Transit Hub to increase the not-to-exceed amount by Twenty-Five Thousand Dollars ($25,000.00) from $20,000.00 to Forty-Five Thousand Dollars ($45,000.00). The original amount and the amount of Contract Amendment No. 1 were estimates only of time with a budgeted dollar placeholder. The NEPA, Section 106 requires a SOI Certified Archeologist present at all times when ground disturbance is underway by the Contractor. Due to the number and nature of Utility Conflicts and Ongoing Improvements, the Contractor's disturbance time has stretched out longer than anticipated. Presently, the project has reached 50% of ground disturbance activities while consuming nearly 100% of available budget. Additional appropriations are required to cover expected hours billed by the Archaeologist. We anticipate the amount requested will prevent future requests for additional funding. 80% of the total amount is reimbursable through the MPO 5307 Funds. Please compose a Green Sheet and place on the next available City Council Agenda this request to approve the amendment to the contract with TerraXplorations, Inc. for RFP No. 005-20 Archaeology Monitoring Arts Alley Transit Hub to increase the not-to exceed amount to $45,000.00. Cc: file, Richard Johnson, Mayor Sherry Sullivan 115 City of Fairhope Contract Amendment No. 2 RFP No. 005-20 Archaeology Monitoring for the Fairhope Arts Alley Transit Hub Project (8 North Church Street) For Eastern Shore Metropolitan Planning Organization (ESMPO} Urbanized Area Formula Program (49 U.S.C. 5307} United States Department of Transportation Federal Transit Administration (FTA) This AMENDMENT No. 2 OF CONTRACT ("AMENDMENT") is made this ___ day of _____ _, 2023 for the purpose of increasing the contract for RFP No. 005-20 Archaeology Monitoring for the Fairhope Arts Alley Transit Hub Project (8 North Church Street) for Eastern Shore Metropolitan Planning Organization (ESMPO) dated November 19, 2020 ("Original Contract") between the City of Fairhope and TerraXplorations. Inc. (the "Parties"). 1.The Original Contract, which is attached hereto as part of this Amendment is described below: The Original Contract was awarded for a not-to-exceed amount of Ten Thousand Dollars ($10,000.00). 2.Amendment No.l, which is attached hereto as part pf this Amendment No. 2 is described below: Amendment No.1 was executed April 14, 2023 to amend the Original Contract not-to-exceed amount from Ten Thousand Dollars ($10,000.00). Amendment No. 1 increased the Original Contract not-to-exceed amount by Ten Thousand Dollars ($10,000.00). The amended not-to-exceed amount is Twenty Thousand Dollars ($20,000.00). 2.The Parties agreed to amend the Original Contract and Contract Amendment No. 1 to add additional services for the amount of Twenty-Five Thousand Dollars ($25,000.00). 3.That amendment binds and benefits both Parties and any successors or assigns. This document, including the attached Original Contract and Contract Amendment No. 1, is the entire agreement between the Parties. All other terms and conditions of the Original Contract and Contract Amendment No. 1, remain unchanged. This contract will be increased by Twenty-Five Thousand Dollars ($25,000.00). The total cost of the contract shall not-to-exceed Forty-Five Thousand Dollars ($45,000.00). 116 IN WITNESS WHEREOF, the parties hereto have executed this Contract Amendment as of the day and year first above written. THE CITY OF FAIRHOPE, ALABAMA By: Sherry Sullivan, Mayor By: Lisa A. Hanks, MMC, City Clerk NOTARY FOR THE CITY I, the undersigned authority in and for said State and County, hereby certify that Sherry Sullivan as Mayor of the City of Fairhope whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, being informed of the contents of the document she executed the same voluntarily on the date of the same bears date. Given under my hand and Notary Seal on this ___ day of-----� 2023 Notary Public ___________ _ My Commission Expires _______ _ 117 If Corporation, Partnership, or Joint Venture Name of Corporation, Partnership, or Joint Venture By : _____________ _ Signature of Officer Authorized to Sign Bids and Contracts for the Firm Email Address Business Mailing Address City, State, Zip Code General Contractor's License Number NOTARY STATE OF-----------� COUNTY OF ___________ _ Position or Title Foreign Corporation Entity ID (Required of out-of-state vendors) I, the undersigned authority in and for said State and County, hereby certify that _________________ ,as ___________________ _ Type or Print Name of Bid Signer Type or Print Bid Signer Title Re spectively, of------------------------------- Type or Print Company Name Whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, that, being of the contents of the document they executed the same voluntarily on the day the same bears date. Given under my hand and Notary Seal on this ____ day of _____ � 2023. Notary Public ___________ _ My Commission Expires ________ _ 118 RESOLUTION NO. 3843-20 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council approves the selection of TerraXplorations, Inc. to perform Archaeology Monitorin g for the Arts Alley Transit Hub Project (RFP No. 005-20); and he reby authorizes Mayor Karin Wilson to execute the associated contract with a not-to-exceed limit of $10,000.00. DULY ADOPTED THIS 12TH DAY OF OCTOBER, 2020 Attest: 119 Karin Wilson Mayor Coundt Members:Kevin G. Boone Robert A. BrownJack Burrell, ACMOJimmy Conyers Jay Robinson Lisa A. Hanks, MMC Oty Clerk Kimberly Creech Treasurer 161 North Section St.PO Drawer 429 Fairhope, AL 36533 251-928-2136 (p)251-928-6776 (f) www .fa irhopea I.gov MEMO To: Kimberly Creech, Treasurer Fro m: X \JJfJU1✓J �\(}:,u,{,, [-Delores A. Brandt, Purchasing Manager Date; September 22, 2020 Re: Greensheet /Council Approval to award RFP 005-20 Archaeol ogy Monitoring Arts Alley Transit Hub a (FTA GRANT) The Federal Transit Administration's (FTA) grant recipient, the Alabama Department of Transportation, initiated project development and implementationactivities for a bus shelter and changes to an alley in downtown Fairhope, AL The project will include the construction of a bus shelter, demolition of the current alley pavement, trenching for the placement of utilit ies and reconstruction of the alley. FTAhas determined that this is an undertaking per 36 CFR 800 and has initiated Section 106 consult ation. The City acknowledges that archeologlcal resources must be considered. The FTA is requesting that the City (Project Manager) be required to retain a qualified archeological consultant for monitoring during all excavation phasesof construction. The RFP was properly advertised and sent to four (4) qualified firms and individuals. This project lies in the area of historic interest for The Choctaw Nation of Oklahoma. The Choctaw Nation has concerns about the project activity of removing pavement and other ground disturbance activities. The Choctaw Nation Historic Preservation Department has requested that the removal of the pavement and all other exca vations be monitor ed by a SOI qualified Archaeologist. The City of Fairhopehas acknowledged this requirement and issued this RFP. FTA/ALDOT reviewed and approved the Contract documents. One proposal was submitted and evaluated on September 16, 2020. Please see attachedsubmittal. The Public Works Director, Richard Johnson, requests that RFP 005-20 ArchaeololY Monitoring Arts Alley Transit Hub (FTA GRANT) be awarded to TerraXploratlons, Inc. of Mobile, Al for their services, during the course of excavation and ground disturbance for the Transit Hub project utilizing the fee schedule attached.Please prepare a greensheet and move this procurement of archeology monitoringservices forward to the City Council to approve the AWARD of RFP 005-20 in accordance with fee schedule attached and authorize the Mayor to execute a contract with Terr aXplorations, Inc. for RFP 005-20 Archaeology Monitoring ArtsAlley Transit Hub a (FTA GRANT) Cc: File, J. Walker, Richard Johnson, S. McKean 120 I PROP OSAL FOR ARCHAEOLOGICAL MONITORING FOR THE FAIRHOPE ARTS ALLEY TRANSIT HUB PROJECT, BALDWIN COUNTY, ALABAMA T6f1'1Xploratlons, Inc. PREPARED BY TERRAXPLORATIONS, INC. PREPARED FOR CITY OF FAIRHOPE =�=;;:609 SEPTEMBER 10, 2020 Oty of Fairhope 555 South 5ectlon Street Fairhope, Alabama 36532 www.tetrax.plor;atlons.com 121 2 • Fatt,opa Alta Alty Transl Hub Project .. ,. w #0 , ... ' -'°9 4f 49t W I ......... I s.::;;o, C ... ';, '.Wh fi ◄ ,. __ '" -•◄- ...... ', . l, -;)(•)l�(tj ill . -' ' -""I 'itW ,' < :. -· f>Kt\SE I CUL 1\.JW. REso.R::ES SURVEY FOR A PfQ)OSEO BCWl>WALK Afll:> 2019 KAYN< LAUNCH WllHN nE FAIRH:>PE FAU.S SUBDIVISION BALDWIN COLfflV, Glaa ALABAMA 2019 A PHASE I Cll. lUW.. RESOlRCES Sl.R\IEY ALONG FRANl<l.lN RO\D (LOT 29) Gins WllHN THE BON SECOJR �VISION INF� BALDWIN COt.MY, /lUIBAMA 2019 A PK\SE I CUl..n.RAL RESOlR:ES SlJMY FOR THE PRCPOSED tESS Glau EHIERPRISES a:FICE BULDING MOBILE CCUITY ALABAMA 2019 A PHASE I Cll.1\.IW.. RESOURCES SlRIIEV OF LOT 190 <ll.F BEACH Glaa SUBDIVISION •c• ON FORT MORGAN PENINSULA BALDWIN Co.MY ALABAMA 2019 A Pt-w;e I CU.. TI.»W. RESOt.R:ES SURVEY ALONG PON:E DE LEON COt.lU (LOT GIi• 58)ON FORT t&RlAN PENNSllA 9AI..OWIN COlMY, Al.AB/WA 2019 A PHASE I CU.. l\JW.. RES<l.R::ES SURVEY FOR 1lE PRa>OSED FCRT MCRJAN Glau RCW> RETAIL DEVELCPt.ENT BALDWIN Ca.MY AI.A8AIM A f>Kt\SE I CU.. TI.»W. RESOlRCES SlR-IEY FOR 8 RESIDENTIAL LOTS (BLOCK H 2019 LOlS 10.17) IN DE SlffSIDE SI-Ol:S SLBOIVISION ON Riff� Glau ---PENNSllA BALDWIN COUNTY ALABAM4\ A PtW3E I CU.. TlflAL RESOt.RCES S� SIDE Sl.fM:Y FOR A PRCPOSEO PIER 2019 NC> 8°" THClUSE A. T 32792 RIVER RO\D IN nE ONO ISi.AN) SUBDIVISION BALDWIN COUNTY Al..ABAM&. 2019 A �EI Cll..ll.RAJ.. RESCX.R::ES SlRJEY FOR ll-E BAY� N:JR1li BQO.T � SHELTER NO Bll.KHEA.D BALDWIN COUNTY ALA8AW, 2019 A PtWl: I CU • ."Tl.RAI.. RESQl.R;ES SHCR: SIDE SURVEY FOR A PROPOSED PIER Glass AKJ �ll-0.JSE AT 2251 RIVER FalEST DRIVE MOBILE ca.NTY, ALAIWM 2019 A PHASE I Cl.l.1\JRAL RESOlRCES SlRv'EY FOR A PROPOSED PIER ON FONL Glllla RIVER IN THE WEST RIVERSIDE SlJIDMSON MOBILE COUNTY ALABAMA 2019 A Pli'SE I CU.nJW.. RESOl.R:ES SUMY ALONG PONCE DE LEON ca.RT (LOT Glau 92)ON FOOT MORGAN PElfNSllA BALDWIN COt.MY Al.ABAfM 2019 A Ptw;e I Cll. � RESOUCES SUM:Y FOR TH: BELROSE AVENA: PIER AN> Glaa �TStELTERONMOell..E BAY 8ALOWINCOlMY AlABAt.1A 2019 A PHASE I CUL lUW. RESCA.R:ES SlRv'EY OF Fa.JR PARCELS TOTAUNG 40 Glass and ACRES OF TI-E JOSEPHINE ALLEN HCMES, t.«)BILE COUNTY ALABAMA Anderson 2019 A P�E I Cll.1\JW. REso..lR:ES SlRv'EY FOR Tl-£ SEAGlAOES OEVELCPMENT Glaa ON FORT MORGAN PENINSllA BALDWIN C'""1Y AI..ABAMo. 2019 A PHot.Se I CU.. lUW. RESQlR;ES SlRvEY FOR Tl-£ FCRT t.UGAN VQ.llffEER Glaa ARE DEPARTMENT STATION RELOCATION BALDWIN CCl.lN"IY, AI.ABAMA ) 2019 A PHASE I CUL n.JRAL. RESOJRCES SUM:V FOR A PROPOSED WAREHOUSE F,...,.,. FACILITY ATll£ BROOKLEY FIELD SITE MOBILE CCU/TY, AlNJAMA 2019 PHASE I Cll. �l RES<X.RCES SLR\IEY FOR 11-£ PRCfJOSED SCI.DIER CREEK Glau WAU<.WAY PIER AW BOAT LAUNCH BALDWIN COUNTY Al.ABAMA. 2019 A �SE I Cll. � RESCllA:ES SUM:Y A.LONG POCE DE LEON ccurr (LOT 981 ON FORT MJR16.N PENINSllA BAlDWIN COUNTY,� 2020 A PHASE I Cll. lURAL RESClJRCES Slffil:V FOR Tl-£ PROPC6ED DRAINAGE AKJ c.rruai � IMPRCM:lliEHTS IN SARAI.NI) �ILE COLMV, AlA8AtM 2020 A PHASE I CU.. TUW. RES0mCES SU'M:Y ALOG SEA SI-ELL DRIVE (LOT 8) Glale CJo4 FORT MQRGII.N PENINSll.A BALDWIN Ca..wTV, ALABAMA 2020 A PHASE I Cl.l. 1lJW.. RES()l.R;ES SlRJEY FOR Tl-£ HARBOR CLUB BOARDWALK, Carruth BALDWIN COUN'TY /JJ.ABAMA 2020 A J>tW>E I CUL l\.R6.l. REScx.KES Su:M:V FOR 11-E GILL PIER� 80\T Clffllll SHELTER, BALDWINCOUN'TY, ALABAMA. 2020 PHASE I cu1.:n.JRAl RESOI.A':ES SURVEY FOR nE MAGl'O.IA RIVER PIER AN) c.rulh � T SI-ELTER. BALDWIN COONTY, ALASAW\ 122 f!,TERJlAXl'LORATIONS • 3 2020 A Plit.SE I Cll. l\lW. RESOI.R:ES stRJEY Feft 1H: BON SEC� RIVER c.n., CONSlRUCTED WE11.MOS, BALDWIN Ca.MY, AJ..AEJN1'A 2020 A PHASE I Cll. l\lW. RESOi.R:ES SLRVEY a: LOT 57-A ON WEST BEACH c.n., BOU..EVARD IN GU.F SHORES BALDWIN COi.MY ALABNM 2020 A fltNE I Cll.l\lW.. RESOl.reES SlelEY C7 lOT4ALONGDRFlW000 DRIVE Glleeand WllHN 1H: SlffSIOE SKll:S StSDIVISION BALDWIN COlfi'IY, ALABAMA Freenar, DESl<TOP REVIEW TO IDENTIFY PREVIOlm Y RECOODED HSTCRC MO 2020 PREHSTORtC PROPERTIES WllHN aE MlE CF 1H: PROPOSED FORT MORGAN Cardi TRAIL BALDWIN ca.MY ALABAMA 2020 PH,4,SE I Cll.lUW. RESCllRA:S SUM:Y CF LOT 5 Al.CNG DRIF1W000 DRIVE GIIMand WllHN 1l-£ Slff'SIOE SliOOES SUBDIVISION BALDWIN CCUflY Al..AB/Wtlti. Freenwi 2020 PH,4,SE I CUL �L RESC>lR:ES SlffiEY FOR lliE SPRSt«. HlL lAKE Clm#I EXCAVAllCW KlBILE ca.MY AJ.>BAMA 2020 A fJtiO.SE I Cll.1\IW. FEsa.ACES � CF LOT 6 ALOG BRIGADOON TRAIL F,_... Wl1HN 1l£ BAI� tt3GHTS SU80IVISION BAI..DWINCOlMY A1.NJAMA 2020 A Ptw;e I Cll.lUW. RESQR:ES SLRVEY FCR A PRCPOSED RI/ RESCRT AT n£ F,_,_.and FAAM IN GlA.F SHOOES BALDWIN Co..MY, � Patllnal, 2020 A �EI CULTUW. RESCX.R;ES SURVEY a: ll£ PROPOSED 12863 HGf-MIAY F....., 180 PIER AND �T St£L TER IN BALDWIN COUWV, A.LABAAfA 2020 A PHASE I Cll. "TUW. RESOOACES SlRJEY Feft Tl-£ PR.CPOSED LEGACY TRAIL c.n., AT SEM\ES IN t.031LE COlHJY, AJ.N3AMA is bucd across the bay. Principal lnvesdptor F.mily Warner lives in Daphne near the proposed project area. Ms. Warner ffl:ently monitor� ectMdcs II six cultunJ resources (1Mb57J, 1Mb499, 1Mb498. JM'b5,s, 1Mb513, and 1Mb412) in Mobile far die Alabama Department ofTransponadon 1-10 Bridge and Bayway W'utenlna aaney where buildinp. ranging ftom three-st°')' stonge buildings to sinale shotgun houses, wen: demolished and concrete was removed (Cmr 2019; Warner 2019a; Warner 2019b; Warner and Gums 2019; Ncbon and Warner 2020). Vitae for the above listed personnel arc attached. PROJECT DESCRIPTION The 1.37 -acre tract of land ia within a commercial block between North Church Street to the west, Section Street North to the cut, Magnolia Avenue to cbc nor1h, and Fairhope Avenue to the aoutb. A 250-lplCC public parking garage exists within. which will be improved. The entire b'Kt ia covered with concrete, aspha)t, or ocher hard surfaces. Approitimatcly 26,000 square feet of asphalt will be repllcod and a trmlit hub will be constructed providing shelter for pwengen waiting for and boarding or departina 1iom transit buacs. The project will also improve landscaping, partcing, lighting. and informational lips. New drainage pipe (about � linear feet) will also be installed at depths up to 6-ft below existing pwlc maximwn. To comply with Section I 06 of the Historic Preservation Act. the Federal Transit Administration (FTA) requires ardJoeological mooitoring for this project The Choctaw Nation of Oklahoma hu also cxprcaed interest and concern for the projeel and bu alao � archacologal monitorina during all ,round disurbing activilies. The extent of monitoring will be determined and defined by a coopaadve eff'ort Involving the City, General Conttactor. and the Archcologist. This will allow for development and implementation of an appropriate research design for the projcd. SIMILAR PROJECT EXAMPLES Tc:m.X routinely contracts with public and privatc-sect0r organiulians to identify end l1rVC)' prehistoric and historic resources within a project area. evaluate their eligibility for the NRHP. and write comprehensive developmental histories. Recent monitoring projeclS by TcrraX include lhe following. 123 4 • Fe/mope Am,.., Tnansi Hub Project ARCHA EOLOGICAL MONITORING FOR THE NEW CLEMENT TAYLOR PARK SEAWALL INSTALLAT ION, OKALOOSA COUNTY, FLORIDA. The existing seawall was damaged by Hunicane Michael and the replacement seawall was funded by FEMA. who is the lead federal agency, alon1 with the USACE, Jacksonville District. Pnviously recorded site 8OK00007, a shell midden, is mapped as being )Wlially within the project area. The Oloctaw Nation of Oklahoma also expn:aod concern for the project and required ll'Chaeologjc:al monitoring. During the monitoring phase, two p-ehistoric ccramie, were found on the surface. Shovd testing around the surface finds encountcml one additional sherd in a disturbed context outside the previously mapped boundary. No intact deposits, no shell midden or shell concentration, and no hmnan remains were encountered. TerraX extended the boundary of Site 80K00007 approximately I 0-m to the southwest in ordt.r to encompass the two sherds found outside the previous boundary (Carruth 2020). ADDENDUM FOR A PHASE I CU LTURAL RESOURCES SURVEY OF FOUR PARCELS TOTALING 40 ACRES OF THE JOSEPHINE ALLEN HOMES, MOBILE COUNTY, ALABAMA. Following a Phase I survey prior to the demolition of JORpbinc Allen Homes (lead fcdcral agency HUD) funded through a Community Development Block Grant (COBO), the entire former housina complex wu ICCOl'ded u an lldlacologica) disb'ict, IMbS76. Although Site 1Mb576 was beli eved to lack litplificanc.e and intqpity to the level necessary to be considered for the NRHP, historic maps depicted a cernetay within its boundaries and a local informant reported a ,ccond ccmctay in I nearby location within the housing complex boundary. Phase I invcstiptions were unable to determine conclusively if human burial remains arc located within the site boundaries or if graves may have been moved prior to the construction of the housing complex. TcmX monitored s,ound disturbing activities associated with three buildinp located within the man,cd ceruetay location. No evidence of graves or bu.rial remains were found cbaing lhc monitoring of the rcmovnl of concrete slabs and footings at buildinp 207 A and 208A wi1hin the Conner Joaephine Allen Homes. The base of the footinp at buildinp 207 A and 208A were still within the fill layer and the depth at which graves would expec:t to be found was not reached during this endeawr. It remains inconclusive if burials exist at this location (Gius 2020). A PHASE I CULTURAL RESOURCES SURVEY FOR THE PROP OSED GEMINI GULF COAST PIP ELINE/DEADWOOD TO CARTHA GE PIPELINE, PANOLA COUNTY, TEXAS. This survey consisted of a proposed 8.56 lincar mile pipeline route at the request of the USACE. The survey arcu were based on jurisdictional areas but were then expanded per USACE (lead federal asencY) request to include all portions of the projc:ct boundaries west of the Sabine River and portions of the lower-lybtg areas east of the river. Multiple areas were trenched using mechanical equipment and monitored by TcmX uchaeologists for cultural dcposi1s. No cultural material or •cbaeological sites were found as a result (Jacboa 2019). ARCHAEOLOGICAL MONITORING FOR THE DEMOLIT ION OF BUILDINGS 1 S 18 AND 1523 AT NAVA L AIR STATION PENSACOLA(NASP), ESCAMBIA COUNTY, FLORIDA. TerraX was conlrleted by Mission Support Scrviccs. LLC of Wauwatosa, Wisconsin to conduct archaeologicial monitoring for the dcmolitioo of two buildinga located at Naval Air Station Pensacola (NASP) in Escambia County, Florida. This includes Building I 518 (lnspoctor's Office, SES 17�) and Building 1523 (Navy Wives Club, 8ESl787). Building 1518 is not eligible for listing in the NRHP. Building IS23 ls eligible, but not listed,· as a COllb'ibutina resource to the Fort Barrancas Cantonment Historic District (8ES3445). Alternatives to demolition for Building 1523 were coosidercd and a Memorandum of Agreement (MOA) wu drafted. After consideration of the altcmatiws, NASP determined that demolition was necessary. No cultural material or sipificant features were found (Carruth and West 2018). ARCHAEOLOGlCAL MONITORING FOR lliE JGRANDE FIBER OPTIC LINE CORRIDOR AT EGLIN AIR FORCE BASE (AFB). WALTON COUNTY, FLORJDA. The area was monitored for pos11"ble impact· to four NRHP-cligible archaeological sites (8WL4 I, 8WL68, 8WL 17 52, and 8WL2448) in the ript-of-way 124 &TERRAX.PLORATIONS - 5 of the fiber optic line. All four archaeological sites were revisited and sh ovel testing was accomplished at ev ery entry and exit point for the boring drill and each hand-hole. While cultural material was fotmd at two of the sites, no intact cultural deposits were noted at any of the shovel test locations. The boring project did not significantly impact any of the sites (Carruth et al. 20 I 5). LITERATURE AND BACKGROUND SEARCH TerraX p<,-rformed a literature and docwnent search in order to gather pertinent background infonnation regarding the subject propeny and its surroundings. This research included inspections of the Alabama State Archaeological Site File (ASASF) (Office of Arch aeological Research [OAR] 2020), the Alabama Register of Landmarks and Heritage (ARLH) (Alabama Historical Commission 2020), and the National Register of Historic Places (NRHP) (National Parle Service 2020). Research of the ASASF (OAR 2020) identified no previous archaeological surveys and no previously recorded archaeological sites withi n a mile of the subject property. A search o fNRHP properties n:vealcd IO individual propenies, the School of Organic Education, and three historic districts within a one-mile radius (National Parle Service 2020). There are also two Alabama Register of Landmarks and Heritage properties within one mile (Alabama Heritage Comm ission 2020). The project an:a is panially within the Fairhope Downtown Historic District, designated as such in 2006 (Figures I and 2). It includes 56 contributing and 55 non-contributing resources. The District is listed under Criterion A - Socittl History and Criterion C -Architecture, with a Period of Significance from I 900 to 1952. Contributing resources appear to be located within or at least very near the defined project boundaries. Terra.X's staff of SOl-qU111ified Architectural Historians will be available to assess these im pacls, if any. Structures appear within the project ar ea on' the 1909 Baldwin County (South) soil survey map, the 1939 and 11}4 l Daphnt, A labarna I :31680 maps, and the 1941 and 1944 Fairhope, Alabama Is• seri� topographic quadrangles. On the 1909 soil map, a structure appears at the eastern end of the project area, but on the above-named subsequent maps an additional structure is shown on the western end as well. Faimope began in 1894 as a Single Tax Colony when settlers from Des Moines, Iowa came to the area and created the Fairhope Industrial Association, where they thought they had a .. fair hope" of success. Their utopian vi:,ion of a progressive community based on cooperation has � the most successful and longest lasting of any similar endeavor in the U.S. It started with only 28 people under the leadership of Ernest Berry Gaston, �ditor of the Fairhope Courier. They first purchased I 35 acres in January 1895 and by I 907 had about 4,000 acces, some of it further inland to be used for farming. The land was communally owned but privately leased. People were free lo build whatever size house they desired or improve the land however they wanted withoul being I.axed for the fruits of their labor. In the 1970s, a court battle resulted in the Colony being no longer able to control the market price of its lots. Less valuable properties had to pay a rate based on the value of total properties, which have increased dram atically in the last 50 yurs as more and more people find the area attractive. FIELD AND LABORATORY METHODS Archaeological monitoring involves visual inspections of all ground disturbing activities. The monitors watch for any potential evidence of archaeological deposits such as disLTete soil discolorations possibly indicative of archaeological features or arrifac1 concentrations. A II ground disturbing activities at the site will be performed with the archaeological monitor present. Additionally, TerraX archaeologists will attempt to contact any known collectors in the area in order to view their collections and locate any possibly unrecorded 125 8 • Feirt,ope Mt Ally 'Jnlnd Hub Projtld + □&urH�Atel • _b··+·□ 1-MIM 8-dl Radius ARLH Ulted Ralource *NRHPUICed�011 Meters CJ NRHP Lilted RNCMOI " 0 300 800 TERAAX I I I , , llac�: 195J Olpac.AL I I ' I {.,._.,,_. 19U) 0 900 1,800 USOS U'T........,WC� Feel Ff6an I. A4ap ,Jrowlng ARLH-Ollll NRHP-luted reso,,rces wl/1,/n one-"'il" of tlw proj«:t area. ""' fl •!L k'r j, ...�! •""'"""'....,;""" .. . . -· . . . . ·- .......... , .. :::·,-?.:,,,.-:. ;; ... ��--- 126 + TERRAX fJTEI\AAXrLOIIATIONS • 7 ____ , I ______ ----, I .JL,;.;,.. P41_,,. IIIJolll'DIIII �C: DUblCT ..... ��.,-lll2aa'IN.-w..a. ---• ........ O.tl'ikc ... -� §:_':-,H_._, •+ Meters 0 50 I ' I I ti 0 150 Feel =+· . ... , .... ·.!"::x;: ,. .. -+I./ - . ·i--. ---:.:-, -"'" 100 I i 300 IIR-Caanu.uaac:J ' � ' . t I . : I r� .... I + ------------& ....... ____ _ IUl D • --uiii -------�---.. t Fw•n 1. A/apMtt»lllng ,� Fairhope DoM·ntown Hatorlc Dutrlct owi the project wea. 127 J 8-Fllirttope Ma Aley Transit Hub Prr,ject sites in the project area. TerraX will also enBIIC with pedestrians and concerned citm:ns in order to attempt to ecb:ate the public on the conservation and protection of cultural resources. Apin. further clarification on the scope of all field activities ia expected to be determined through a. coopC1■tivc effort involving the City, General Contractor, and the Archcolqpat prior to commencing the project. A.for the proposed project area. no previously recorded archaeological sites have been identified. If any new �haeological sites are encountered, Alabama State Site Pile forms wut be completed and a site trinomial will be procured. TerraX will collect and retain only those artimcts necasary for dating the site and ISlalina the cultural component or componcuts of the site. All collected artifacts will be �fully wllhed, Cllalogued, rec:ocded, and ltlJlal during the monitoring. Any cultural matertalarecovered durina field projocta are delivered to TerraX's laboratory in Mobile. Alabama for procesalng. HCN. materials arc IOrtcd by pn,vcnicnc:c. cleaned. and lllllymd. Alona with any cultural material, all project recordl. photographs, and maps produeed while conducting the Investigation will be uansportcd for curalion at a location agreed upon by the SHPO or the artifacts will be returned to the property owner. A notarized statement granting poucssion of nx:ovaed material wUl be submitted for all collection, not rcrumcd to the landowner. Following lhc fieldwork and anaJysi1 of any laboratory materials and other dala, TcnaX will produce a report to be rmcwcd by any neceumy nvicw agencies. meeting Alabama report format guidelines. The report wilt be of publishable quality, boch in formal end cmtent. Professionally drafted maps will be included in the rq,art and will be in pelf format. A preliminary reportlmanqemcnt summuy will be completed 30 days after the end of the monitoring project. which will brielly describe the area aurveyed, the raults. and any identified nisources. A draft report will be completed within 60 days after end of project. to be reviewed by SHPO. This proposal recognizes and includes all terms and conditions of the R.FP. TcnaX carries the required insurance limits and a Catificale of Insurance will be provided to and eccepCcd by the City of Fairhope before any commencement work on the Contract. Sec Table 2 for project pricing. �-,, ... ,. • •2�1.u, ��"'�!..�.�JJ.1, ' '1 ... ,r.r _,.-.,-� Positions 200 F'lllktwDrk 501-quatlfled Arthaeolomst SOl-auallfied Architectural Hlstort.n 3001.ab -.- I •Director Data Entry 400 Draft -Raport Preoeratlon IPrQect Dlredor S01-CJUaftfled Archaeolomt SOI-Qualified Architectural Historian Technical Writer Research Assis1ant Draftina Editing ' Hourtv Rate $61.00 $61.00 $47.27 $27.67 ' $72.06 $61.00 $61.00 S41.SI S27.67 $32.56 $39,20 128 REFERENCES TERRAXrtoMnm-h • 9 Cur. Philip J., Emily J. Warner, M. AMe Dorland, Bonnie L. Gums, Nicolle A. Lang. Brittney N. lnpun, Will B. Marriott, Jordan G. Temples, James D. Norris, and Kem Jackson. 2019 Phase II Archaeological Tesling of Sile I MB498, Sr,,rvey Block 19, for 1/u! /n 1ersta1e /0 Mobile Ri�r Bridge and Baywoy Proj«I, ALDOT Projecl DPJ-OOJ0(005), Mobile and Baldwin Coun1iu, Alabama. Canuth,Amy 2020 Ardroeologica/ Moni1oring/or 1he New Clement Taylor Park Seawall /n.rtallation, Okaloosa Co11111y, Florida. Prepared for City of Destin. Canutb. Amy. Gerald Brinkley, and Paul D. Jackson 2015 Ardraeologicial Monitoring/or lite JGrande Fiber Oplic Line Co"idor at Eglin Air Forr:e Base (AFB), Wa/lon Co11111y. Florida. Prepared for Eglin Air Force Base. Carruth, Amy. and Shaun Wcsa 2018 Arc/rallO/ogiciaJ Monitoring/or the �molition of Buildings l.518 and J.513 at Naw,/ Air Station Pen.racola (NASP), Escambia County. Florida. Prepared for Mission Support Sa-vices, LLC. Glass, William J. 2020 Addendum for A Phase I C11/t11ral ResOflTCes Sllrvq of Four Parcels 1braling 40 Acru of 11,e Josephine Allen Homes, Mobile Co1111ty, Alabama. Prepared for City of MobiJc. Jackson, Paul D. 2019 A Phase I Culfllrol Ruourcu Survq for 1he Proposed Gemini Gulf Coo.rt PlpelindDeodwood to Carthage Pipeline, Panola County, Tuas. Prepared for Headwaters, Inc. Nelson. Erin and Emily J. Warner 2020 Adthndllln to Phase II Archaeological Testing al Site I BA15 l,for ln lerstole IO Mobile Riva Brldp (I-JO MR.BJ and Bayway Widening Project, ALDOT Project DP/-0010(005), Mobile and Baldwin Counties, Alabama. Warner, Emily J. 20 I 9a Phase Ill/ Ardtoeologica/ lnvutigations of Site I MB.5.5 .5, S'lll'W)' Block I .5, for the 111/erstale I 0 Mobile Riwr Brid� and Bayway Widening Project. ALDOT DPI-00J0(OOS), Mobilt 01ld Baldwin Counties, Alabama. Warner, Emily J. 2019b Phase UIJ Archaeological ln�stigalion.r at Site I MBS 71, Su,wy Block 31,for lntentaJe IO Mobile Ri�r &-idge and Bayway Widening Project, AlDOT Project DPl-0030(00.5), Mobile and Baldwin Cot111tiu, Alabama. Warner. Emily J. and Bonnie Gums 2019 Pirate JI Arclraeological Testing of Site I MB5 I J, Sul'W!)I BJoclc I .5, far the Jntenta/e JO Mobile River Bridge and Bayway Widening Project, ALDOT DPl-0030(00.5), Mobile attd Baldwin CoJllflia, Alabama. 129 TERRAXPLORATIONS www. Tet'TOX, lorvtions. com William . Glass 1001 Hampton Gata, Mobile, Alabama 36609 • (205) 242-8898 jgkmOTerraXplorattonscom EDUCATION The University of Alabama Bachelor of Arts In Anthropology, History Minor, 2004 CONTINUlNG EDUCATIQN Advisory Council on Historic Preservation -What ls Section 106 -Successfully Navigating Section 106 Review -Coordinating NEPA and Section 106 -Basics of NEPA and Section 106 lntegratlon Vice Presld«nt and Co-own.Ira/ I Tffl'flXplorattons, Inc. _ -Ear1y Coordination with Indian Tribes for Infrastructure Projects BACKGROUND SYNOPSIS William J. Glass received his B.A. In Anthropology from The University of Alabama In 2004. From 2000 to 2012, Mr. Glass served as Field Director and Cartographer for Panamerican Consultants. Inc. Mr. Glass has partldpated In over 2000 cultural resources projects to Include all phases of an:haeologlcal suniey, testlna, data recovery, and archaeological monitoring. Mr. Glass has authored or co-authored over 600 technical reports. Clients for some of these projects have lnduded Fort Benning Mlllwy Reservation, Fort McClellan Anny National Guard Training Cenmr (FM-ARNGTC). Port Morgan. Bglln Air Force Base, the Alabama Department of Transportation, Tennessee Department of Transportation, the USACE Wllmln1ton DI.strict. the U.S. Fish and Wildlife Service (Savannah Coastal Refuges), NAS Pensacola. the De Soto National Forest. the Bienville National Porest:. Camp Shelby, the Alabama-COushatta Tribe ofTeus. the MOWA Band of Choctaw Indians. as well as numerous local munldpalltles and private engineering and environmental companies. EXPERIENCE Aloy 2012 tu ,,,.._nt Vice-President a■d Co Owner, TerraXploratlons, lac. Mr. Glass runs the Gulf Coast office In Mobile, Al abama. He oversees projects In Alabama. Georgia. Mississippi, Louisiana. Arkansas, Tennessee, east Texas, and the Florida panhandle. Duties Include project manager. archaeological work. report wrttlna, marketing. business development. and proposal documents. Mr. Glass ls also a GIS specialist. generating necessary fteld and report maps utilized by Terrax. 2000to2012 Field Director, Panamerlcan Consultants Inc. Responstbflltles Included conducting Phase I Survey, Phase II site testlna, and Phase Ill data recovery for cultural resource protects In Alabama, Mlsslsslppl, Louisiana, Georgia. Florida, and South Carolina. Duties Included the direction and supervision of Crew-Chiefs and Field Technicians, archaeological work, report writing. marketing. bid documents, and draftsperson. Teml.Xploratloru,/rr,:. WI/Uam J. Glass 130 TE RRAXPLORATIONS www. Te lorations.com Emil . Warner RPA 105 Hartness Circle, Daphne, AL 36526-( 405) 615-3499 ewarnerOterruploratlom.com EDUCATION The Unlvenity of Oklahoma Bachelor of Art In Anthropology, 2015 The University of Mississlppj Maller of Art In Anthropology, 2018 BACKGROUND $YNQPSIS Principal lnWSCigt1tDr Tffl'flXploratlons, Inc. I Ms. Warner received her BA In AnthropolOI)' from The Unlvenlty ofOklahoma In 2015. Ms. Warner earned her MA In Anthropology &om The University of Mississippi In 2018. Ms. Warner Joined TerraXplorations in July 2020 and Is currently serving as Prlndpal Investigator on Phase I SUrwys. Ms. Warner is a professional archaeologist responsible for managing personnel in the field on projects of all phases. writing propo1&ls and budgets, conductins artifact analysis, writing reports, and makins determinations of eligibility to lhc National Register of Historic Places (NRHP) for cultural resources. She has been involved in multi-agency consultation in compli111ce with Section 106 of the National Historic Preservation Act. EXPERIENCE 2018·2020 Center for Ardaaeoloatcal Studta-Unlvenlty of South Alabama Supemsor/an:haeolO&lst for 15 Phase 1/11 an:haeologtcal sites tn both Mobile and Baldwin counties for the Ala bama Department of Transportation 1-10 Bridge and Bayway Wldenlftl, Wrltlq proposals and budgets, conductins artifact analysis. writing reports, and makin& determinations of eligtblllty to the National Reafster of Historic Places (NRHP) for cultural resources for the Alabama Historical Commission (AHC). 2016-2018 Center for ArchaeolO(lic:aJ Research-The Unlvenll)' of Milslalppl Field technician for multiple Phase I surveys and one Phase III ln Mississippi at the New Salem Cemetery. Worked on lab lnwncary of New Salem Cemetery which included counting sorting. and cataloging artifacts. Also. graduate assist.ant for 220k778 Phase II field school world111 with the total station and ground penetrating radar (GPR). june2DJ7 My thesis- Analysis of Prehistoric: Ceramics from a Fourteenth-Century Native American House, Carter Robinson Site (44LE10), Lee County, VlrJlnla Excavated one house structure at si te 441..elO and was a graduate assistant teaching students the fundamentals of archaeolORY. TerraXploratlan.s,lnc. Emily J. wa,,..,. 131 , J ' , J ) ADDENDUM 1 CITY OF FAIRHOPE RFP 005-20 Archaeological Monttorln1 Arts Alley Transit Hub QUESTION 1: Do you have a map of the project area? Y t .> Bidders are to sign and include signed Addendum 1 with submitted bid documents. Acknowled1ed: COmpany By ld./iilfflM -r '=� Purchasing Manager Oty of Fairhope Posted: 8/19/2020 132 , Mobile Bay • ----- Project Locator Map Downtown Transit Hub At Arts Alley - Fairhope, AL - Road CenterlinesD Property Paroels 133 ------- . Parking Authority of the City of Fairhope Fairhope Single Tax Corp. Leased Property 8 North Church Street; Fairhope, AL 36532 -Road Centertines -• 134 CITY OF FAIRHOPE and TERRAXPLORATIONS, INC. CONTRACT AMENDMENT 1 RFP No. 005-20 Archaeology Monitoring for the Fairhope Arts Alley Transit Hub Project (8 North Church Street) For Eastern Shore Metropolitan Planning Organization (ESMPO) Urbanized Area Formula Program (49 U.S.C. 530 7) United States Department of Transportation Federal Transit Administration (FTA) Sherry Sullivan, Mayor Fairhope City Council Jay Robinson, Council President Set/ o.f � 135 RESOLlJTION NO. 4713-B BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Amendment No. I to the Contra<.:! for Archaeology Monitoring for the Arts AIJey Transit Hub Project (RFP No. 005-20) with TcrraXpl orations, lnc. to add additional s�rviccs in the amount of$ I 0,000.00 which increases the not-to-exceed amount limit to $20,000.00. DULY ADOPTED THIS 22ND DAY OF 'M_ARCH, 2023 Attest: 136 City of Fairhope Contract Amendment RFP No. 005-20 Archaeology Monitoring for the Fairhope Arts Alley Transit Hub Project (8 North Church Street) For Eastern Shore Metropolitan Planning Organization (ESMPO) Urbanized Area Formula Program (49 U.S.C. 5307) United States Department of Transportation Federal Transit Administ ration (FTA) This AMENDMENT OF CONTRACT ("AMENDMENT") is made this i y \..b day of ?\) ( .\ \ . 2023 for the purpose of increasing the contract for RFP No. 005-20 Archaeology Monitoring for the 1Falrhope Arts Alley Transit Hub Project (8 North Church Street) for Eastern Shore Metropolitan Planning Organization (ESMPO) dated November 19, 2020 ("Original Contract") between the City of Fairhope and TerraXplorations. Inc. (the "Parties"). 1.The Original Contract. which is attached hereto as part of this Amendment is described below: The Original Contract was awarded for a not-to-exceed amount ofTen Thousand Dollars ($10,000.00). 2.The Parties agreed to amend the Original Contract to add additional services for the amount of Ten Thousand Dollars ($10,000.00). 3.That amendment binds and benefits both Parties and any successors or assigns. This document, including the attached original contract, is the entire agreement between the Parties. All other terms and conditions of the Original Contract, remain unchanged. This contract will be increased by Ten Thousand Dollars ($10,000.00). The total cost of the contract shall not-to-exceed Twenty Thousand Dollars ($20,000.00). 137 IN WITNESS WHEREOF, the parties hereto have executed this Contract Amendment as of the day and year first above written. BA(VIA . rt,:_ NOTARY FOR THE CITY I, the undersigned authority in and for said State and County, hereby certify that Sherry Sullivan as Mayor of the City of Fairhope whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, being informed of the contents of the document she executed the same voluntarily on the date of the same bears date. 1' i Li h1 /\ n .,:. 1 Given under my hand and Notary Seal on this -11__ day of� 2023 Notary Public �ClV\,M My Commission Expires _______ _ ROSANNA GAYLE FOGARTY NOTARY PUBLIC. ALABAMA STATE AT LARGE MY COMMISSION EXPIRES APR. 13, 2024 138 If Corporation, Partnership, or Joint Venture /--e /yycuyp hry-cJ,Vv't .... SName of Corporation, Pa tnership, or Joint Venture __-;/b By: __ __,._ ___ ----.=1=--....,.:....-----Signature of Officer tliorized to Sign Bids and Contracts f¢ th� Firm Position or Title \L ·. '-\ c\/s: "''- ;�: 1 1-c·, -rv-: ,__ ' . DC-01 c. J--, 0�1 'S Email A ress Business Mailing Address ---. I LtS ( c-,L.u�c:.. ( __ City, State, Zip Code General Contractor's License Number NOTARY Foreign Corporation Entity ID {Required of out-of-state vendors) I, the undersigned authority in and for said State and County, hereby certify that 'I I ,..., I a f(":;> 'h ) 0-. c,l/ •_j(V'-._-I as ___ u_••_v __ ,_) _l'l_,•.11.._:..,_v_•,._·• ________ _Type or Print Name of Bid Signer Type or Print Bid Signer Title Respectively, of ___ --=\=_,+!.c:...•_'r,_Y'--�-"--f1-·_,\)l-"'-1\_,,_1;,~_1l_•_J_· 1_U_�-'--·�--------------Type or Print Company Name Whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, that, being of the contents of the document they executed the same voluntarily on the day the same bears date. o-tl ·--V\1 ,,.., #. r Given under my hand and Notary Seal on this £ I - day ofl l.iV\.l:»\._. 2023. l , Ji· V ... Notary Public L: ·'\,til,:\,l.� 1-J_Q,}v\� " £rt/, V My Commission Expires 24· 2 � 139 RESOLUTION NO. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope did request, receive, and open bids for Spray Foam Insulation at Recreation Center Gymnasium (Bid No. 23-020) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2]At the appointed time and place, a bid was received and tabulated as follows: APC Spray Foam, LLC $ 88,783.00 Builder Service Group, Inc. d/b/a Coastal Insulation $110,307.00 [3) After evaluating the bid with the required specifications, APC Spray Foam, LLC is now awarded (Bid No. 23-020) for Spray Foam Insulation at Recreation Center Gymnasium with a total bid proposal not-to-exceed $88,783.00. ADOPTED ON THIS 8TH DAY OF MAY, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 140 City of Fairhope Project Funding Request COF Project No. 2309 Issuing Date: --�412=812=02"'3'--_ Please return this Routing Sheet to Treasurer by: ___ ASAP ___ _ Project Name: Award Bid No. 2 3 -020 Sorav Foam Insulation at Recreation Center Gvmnaslum Pro)ecl Location: Fairhope Recreation Center Presented to City Council: --�5/�8/2�02_3 __ Funding Request Sponsor: Pat White. Recreation Director Pro)ecl Cash Requirement Requested: cost: _s�_�aa_11_a_3�.o_o_ Vendor: APC Spray Foam, LLC Resolution # Approved ____ _ Changed _____ _ Rejected _____ _ Project Enginaer :.,,nl::•:.---------------------------.--------- Order Date: __ --'nl=•--- Department Funding This Project Lead Time: __ _.Illa_._ _______ _ Gas D Electric D Water □Wastewater D Sanitation D Cap Pro)ecl D Impact D Gaa Tax 0 Fed Grant 0 Department of General Fund Providing the Funding Admin-10 0 Bldg-13 0 Fleet-46 0 Go�-50 0 Police-15 0 Fire-20 0 ECD-24 0 Rec-25 0 Civlc-26 0 GoW Grounds-55 D Muset.m-27 D NonDeplFac-75 D Debt Service-as D Marin•:i. D Street-35 D Meter-19 C Plan/Zone-12 0 Adult Rec-30 D Project will be: Expensed Capitalized inventoried -------□ XXX 0 ---"=---□ Expense Code: 001260-60471 GIL Acc:t Name: Clpltll lmprov.mentl Project Budgeted: s 70,000.00 Balance Sheet Item-D Included in projected cash now Over (Under) budget amount i 18,78 3 .00 City Council Prior Approval/Date? ______ _ Funding Source: City Tra■■urer Operating Expenses _____ □ Budgeted Capital XXX 0 Unfunded D Grant: _____ Federal -not to exceed amount _____ State _____ City _____ Local Bond: ____ _ Loan: ____ _ capital Lease: ____ _ Title Title Payment ______ Year ______ Year ______ Term Mayor Purchasing Memo Date: ___ 4/2=6/2=0-23�--Delivered To Date: __ 41.=28::.12,.0;.:2.,3�- IT-16C 141 Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech City Treasurer 161 North Section St. PO Drawer 429 Fairhope, AL 36533 251-928-2136 (p) 251-928-6776 (f) www.fairhopeal.gov MEMO To: From: Aislinn Stone, Senior Accountant Kimberly Creech, City Treasurer Erin Wolfe, Purchasing Manager Date: April 26, 2023 Re: Requesting Green Sheet and Approval by City Council to award Bid No. 23- 020 Spray Foam Insulation -Recreation Center Gymnasium The Director of Parks and Recreation, Pat White, have requested to procure the removal of vinyl fiberglass insulation and replace with closed cell spray foam insulation in the gymnasium at the Fairhope Recreation Center located at 803 Greeno Road, Fairhope, Alabama. A service bid was issued on March 31, 2023, posted to the City of Fairhope's website, and viewed by 127 of 390 vendors who select to receive e-notifications. Two (2) responsive bid was received at the bid opening on April 25 at 2:00 p.m. The Director of Parks and Recreation recommends the award be made to APC Spray Foam, LLC. The total recommended bid award price is in the lump sum amount of ·Eighty-Eight Thousand Seven Hundred Eighty-Three Dollars ($88,783.00). Please prepare a Green Sheet and place on the next City Council Agenda this request to award Bid No. 23-020 Spray Foam Insulation -Recreation Center Gymnasium for $88,783.00. Enclosure Cc: Pat White, Clint Steadham 142 City of Fairhope Bid Tabulation Bid Mo. 2U20 Spray Foam ln,ulatlon • Recreation Centar Gymnuluni Opened April 25, 2023 at 2:00 P .M. Bid Documenta Vendor Signed I Notarized (YIN ) APC Spray Foam, LLC y Buider SeMcea Glvup Inc. dlbla Coastal Insulation y Recommendation: To 1M bat of my� lhis ia Ml acanle Bid Tabulation Richard Johnson, Publlc Worlrs Director Etin Wolfe, Purchasing Manager .._ ____________________ -·-----· ll'andor Compllance LI.IIIIP Sum Price {VlN) y $8878300 y 5110.307.C0 143 ITEM Ill BID RESPONSE FORM Date: _4_ / _g_g__ I 2023 Bid No: 23-020 Spray Foam Insulation -Recreation Center Gymnasium Bids Due: Tuesday, April 25, 2023, 2:00 P.M. BID RESPONSE Description Spray Foam Insulation -Recreation Center Gymnasium Lump Sum Cost . i', 8 r '-y�t" • .,..., �"· r, D ..• _, I >'"'\ '"' t 'I I\J t ; ; f \.I, ,,1 , ._..,r ... J Bid will include all labor, materials, equipment, shipping and postage, overhead, profrt, insurance and all other costs necessary to provide the complete services outlined within this CONTRACT and scope of work Receipt cf the following Addenda to these documents is hereby acknowledged by the undersigned (CONTRACTOR to complete below): ADDENDUM NO. DATE ISSUED ADDENDUM NO. DATE ISSUED Each bid must give the full business address of the CONTRACTOR and must be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the_ members of the partnership, or by an authorized representative, followed by the signature and designation of the person signing. Bids by corporations must be signed with the legal name of the corporation followed by the name of the State of Incorporation and by the signature and designation of the president, secretary, or other person authorized to bind it in the matter. The name of each person shall also be typed or printed below the signature. A bid by a person who affixes to this signature the word "president," "secretary," "agent," or other designation without disclosing his principal, may be held to be the bid of the Individual signing. When requested by the City of Fairflope, Baldwin County, Alabama, satisfactory evidence of the authority of the officer signing in behalf of the corporation shall be furnished. The undersigned agrees to furnish the goodslservices as requested by you for the City of Fairflope, Baldwin County, Alabama in your invitation to bid, and certifies that they will meet or exceed the specificat ions called for. The undersigned has read all information pertaining to this bid and has resolved all questions. It is also understood and agreed that all prices quoted are F.O.B. described in the bid documents and specifications. The undersigned also affirms he/she has not been in any CONTRACT or collusion among BIDDERS or prospective BIDDERS in restraint of freedom of compciition, by CONTRACT to bid at a fixed price or to refrain from bidding or otherwise. 144 ITEMIV CONTRACTOR INFORMATION 1hi:. Soction must be prlnt&d, compJered, ana wmea in t\1tll your bld response to Bid No. 23-020 Spray Foam Insulation -Recreation Center Gymnasium Business Organization Name of CONTRACTOR (exactly as it appears on W--9): 0/ ,-";'.')O A ·J � ·,A • .,�\, ' I l .. / � 1 � ' '-'T'' L-v-(,,,,........ -.... ·----� ing-Business-As Name of CONTRACTOR: -----------------·-··--------·--··----Principal Office Address: Email address: Website: Form of Business Entity [checi<: one rx:1 Corporation L Part�ership :t{> Individual .. • Joint Venture Other (describe): Corporation Statement If a corporation, answer the following: Date of incorporation: Loc;ition of incorporation 7V7¼:-A½+'11� (-i,,vi'{y/ , AL-4-t The corporation is held: Publicly_ PrivatelyL Partnership Statement If a partnership, answer the following: Date of organization: Toll-Free --------- Location of oryanization: _________________________ _The partnership is: General Limited Joint Venture Statement If a Joint Venture, answer the following: Date of organization: Location of organizalion: __________________________ _JV CONTRACT recorded? Yes No CND OF CONTRACTOR INFORMATION SECTION 145 \Mtness our ha nds and se als this 25th da y of __ -'-'A""p"-'ri.:...I ____ , 2023. If Individual or Partnership (Name of Individual or Partnership) (Name of Representative Authorized to sign Bids an C0NTRACfs for the firm Print) (Name of·Partner Print) IA (Name of Partner Print) Address __________________________________ _ Phone Number ( ___________ Fax Number ( E-mail address ________________ Alabama Contractor's License No. ____ _ Foreign Entity ID (if outside of Alaoama) ___________ _ If Corporation or LLC Company APC Co LLC State of Incorporation __ A_la_b_a_m_a ________________________ _Company Representa tive_--;-';:L:"'e-=e __ S=co"":""tt�G---::M--::--:--;-:-:-:--;::;,-;-,--,-;:��;:-;:::;�:-:-:---::---=-:--:----C,�eprese . �tive Authorized to.s!R B)1 1/nd C0NTRACTs for the firm Print) Company Repres13ntative _.Yt.<;;_-';-;· �� ... 2�0_.21i--:-.. "':'�;....---:---::-....,-,.....z:-:"-;P-....,. ,....--/::::-:-'f--:-::�==:=;--;--:-:---:--:-:----( Representative Authorized to sign Bids and CONTRACT& for the firm Signature) Address PO BOX 1411Northport, AL 35476 Phone Number ( 205}_7.._.9...,9....,-5"'8...,,88"'--------Fax Nu mber(__) _________ _ E-mail address l ee@apcsprayfoam.com AL Contractor's License No. S-51258 Foreign Vendor ld __ n_/_a ________________ _ BIO PROPOSAL NOTARIZATION: STATE OF ALABAMA COUNTY OF TUSCALOOSA I.the undersigned authorrty in and for said State and County, hereby certify that Lee Scott as�eneral Manager respectively, of . APC co LLC .. 'whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, that, being informed of the contentsof the document they executed the same voluntarily on the day the same bears date. Giveo ""de, my hand aad Nota,y Seal on thi> 25th day of April /(t 2023. NOTARY PUBLIC J".fW.1:t.� MY COMMISSION EXPIRES�/LL/ � 146 CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/00/YYYY) 04/24/2023 lltlS·CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITIJTE A CONTRACT BElWEEN THE ISSUING INSURER(S), AUTliORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDIT IONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the tenns and conditions of the policy, certain policies may require an endorsement. A stc,lement o,1 this certificate does not confer rights to the certiftcale holder in lieu of such endorsement(s). PRODUCER ���CT MICHAEL NOE . --·--·. ·----TFAX ____ -·-·-----·-·· Michael Noe Agency. INC. m�Jo.Elctl:. !3_05) 33_3-71 33_ �-____ --1 lM=J NQJ: (205) �33-7144 392 0 McFarland Blvd �o�b __ rnich��l@noeinuo_m _ ... -- Northport 1-- -··------ INSURED APC SPRAYFOAM LLC PO BOX 1411 NORTHPORT AL 354 76-2840 AL 35476 �--_INSURER�FFORDIM, CO\.ERAOE . . NAIC;; INSURER A--;-erurn & Forster Speciality Insurance CoffijJany- ----i---- --l�SURER B: Norlhstone lnsuran� Company _____ ---i . -�lstJB.ER C_: -Nationwide Ins · ------· -- ------, �- -- INSU RER_E; -----··· INSURER F. COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: -I TH . IS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERI � INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1Ns11r·--· -···· · · •--·· -·· · ·11·o~o-vsue-R ··-···---· --·-· ,. POLICY EFF-·:-PCJ(.1cVeXP ----· --·-·-----· LTR ! TYPE OF INSURANCE / POLICY NUMBER ; MM/D YYY ! M DfYYY . LIMITS 1_AUTOMOBILELIABILITY ! i ! cf=���J-�1)1:_�E_L_�IT _4 $ 1,000,000 I I ANY AUTO • BODILY INJURY (?er person) : S C : - ·: OWNED f; _.., SCrlEDULED Y Y ! ACPBA013201085130 1 2/3/2022 12/3/2 023 ' . ---- - - - -----t-:-� ,_: �l!T IREDOS ONLY � AUTOS ' 11_ ElO�ILY_!N.JURY ':'cr 0 acc1d�,.�_,/ $ n NON-OW iEO PROPEPTY DAMAGE : AUTOS ONl ,-At/TOS ONLY : .(P"!_>e<;_,o;!_ent) __ ' ; l, I I • H, I UMBRELLA LIAB A I -j EXCESS LIAB f-·+ -·' :---· !-� '. 0GCUR . ; CLAIMS-MADE j y ! ' OED I ; "<ET;;NTK)i,J s ! WORKERS COMPENSATION 'AND EMPLOYERS" LIABILITY B i��rcic:���::������ig�mJTIVE i(Maodatory in NH) ! ��st��r� �a�PEFcA TiONS below Y ; SE0-118628 Y /N i t 0 ! NI A' y I WCN6008b90 j 1 I E.J\CH OCCURRENCE '05/21/2022 I 05/21/2023 i-;�G;�-.;-;E --. f---· -----.. --- 's I � 1.000.00'.J --·, -Js 1,000,000 I f -�-l_�f rLJJJ, _ _: l �H:_ �--.. ------; {)3/28/2023 ! 03/28/2024 / EL_ �CH _t(;<,:�l��-. , �-1,000'.QD_O I � Cl_Q��EAS!:"..: _f!._A �11:'."LClYEEI s_1,0�0.0�0i EL. D1S EASE. POLICY LIM!T I$ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIOllS I VEHI CLES (ACORD 101. Additional Remar1'.s Schedule, may be attached If more space is required) .__ __________________________________________________________ _____; CERTIFICATE HOLDER CANCELLATION City Council of the City of Fairhope 555 South Section Street Fairhope ACORD 25 (2016103) AL 35532 SHOULD ANY Of IHE ABOVE DESCRIBED POLICIES BE CAl,iCELLEO bffO�E THE EXPIRATION DA TE THEREOF, NOTICE WILL BE OELIVERl::IJ IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHOR!ZEOREPRESEUTAll'JE MICHAEL NOE I ©1988-2015ACORDCORPORATION. All righi:s reserv<!d. ITi-re .. GORD name and logo arc N:·i}istered m�rks of ACORD 147 CITY OF FAIRHOPE PURCHASING DEPARTMENT PROJECT REQUEST FORM Requestor: PatWhlte Department: Reae_a_tl_on _________ _ Project Name: Spray Foam Insulation -Back Gym_ _ __ Remove fiberglass Insulation from the roof deck and upper 20ft of Interior w.ills of the back gym Project Description: and apply dosed cell foam •����on. ___ . __ Project Category: X Bid Professional Servlc.e Other: Budget Amount: $ 70,000 Budget Code : ....;12!1;;.;;· ""50�/ 504 ___ ""':,_s _______ _ Budgetad for Current FY: X Ves No BID INFORMATION Bid Duration: Project Duration: _______ _ Engineer of Record: Pre-Bid Meeting: No Ves Mandatory _ Non-Mandatory Scope of Work Provided By: Contract Extensions: ------------No Project Mana1er: Insurance Requirements: Ves Bonds: Minimum Bid Maximum Performance Labor & Materials Related Blds/RF's Force Account Project: No Notes: Requestor: �erm4 City Treasurer. r;;;;::::.� ,. , .. , .. FORCE ACCOUNT INFORMATION Yes Estimated Amount: Budget Code: ___ _ SIGNATURES d,:(ki111,f?eu, Senior Accountant: . -�"-!.L.:.,i.;,.,_ • -!'...- Mayor: 555 S Section Strw1t I Folrhope, Alobamo 36532 zsz.,zB.B003 (pJ I www.Falrhop,AL.flo"' COf-PU«,COJ O!IJJ2l 148 RESOLUTION NO. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Amendment No. 1 for (Bid No. 23-009) ) Founders Park Athletic Track and Additional Parking Project for the replacement of the 720 ± linear feet that has failed with a cost of $246,455.98 with McElhenney Construction. The new contract total will be $2,727,136.03. Attest: Lisa A. Hanks, MMC City Clerk Adopted on this 8th day of May, 2023 Jay Robinson, Council President 149 City of Fairhope Project Funding Request COF Project No. 2312 Issuing Date: __ -'-41"'2.c.8/2=02"'3"-_ Please return !his Routing Sheet to Treasurer by: ___ ASAP�--- Project Name: Amendment No. Bid No. 23-009 Founders Partl Athletic Track and Addltlonal Partllna Prolect Project Location: .:.F.::::D;::U:.ncl::;l::l'S:.a.P.::•:.crk:._ ____________ _ Presented to City Council: ---==6/81=2 -"'02=-=3'---- Funding Request Sponsor: Richard Johnson, Public Works Director Pat White, Rtcr11tlon Director Project Cash Requi rement Requested: Cost: $ 2461455.98 Vendor: McElhenn1y Co111truct1on Company Resolution # : App roved _____ _ Changed ____ _ Rejected ____ _ Project Engineer:_,1111==------------------------------------- Order Date: ___ nl=•--- Department Funding This Project Lead nme: __ __,nl::;a,._ ______ _ General D Gas 0 Electric 0 Wat.er □Wastewater D Sanitation D C.p Project 12) Impact O Gas Tax 0 Fed Grant C Department of General Fund Providing the Funding Police-15 C Fire-20 0 ECD-24 0 Reo-25 D Street-35 0 Meter-19 0 Admin-10 0 Bldg-13 0 Fleet-46 0 GoW-50 0 GoW Graunds-55 0 Museum-27 0 NonDeptFec-75 0 Debi Service-BS C Civic-26 0 Marina-34 D Plan/Zone-12 0 Adult Reo-30 0 ProJect will be: Expensed Caphalized Inventoried -------□ __ _.:;XXX='-----0 -------□ Expense Code: ...,1;:;03-le..::::.:5:.:840�--- GIL Acct Name: Founders Compltltlon Track Project Budgeted: Balance Sheet hem-□ Included In projected cashllow Over (Under) budget amount: $ 2 46.456.98 New Contract Total: 12,727, 1ie.oi City Council Prior Approval/Date? ______ _ Funding Source: Cl Treasurer Operating Expenses _____ □ Budgeted Capital □ Unfunded XXX 0 Grant: _____ Fedenil • not ta exceed amount _____ State _____ City _____ Local Bonet ____ _ Loan: ____ _ Capital Lease: ___ ___:::....._ Title Title Payment ______ Year ______ Year ______ Term Ma or Purchasing Memo Date: ___ 4..,12:.:7""12..,023=--Delivered To Date: __ 4,..12,.,8/""'2""0..,23=-- IT-160 150 Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech City Treasurer 161 North Section St. PO Drawer 429 Fairhope, AL 36533 251-928-2136 (p) 251-928-6776 (f) ww w.fairhopeal.gov MEMO To: Aislinn Stone, Senior Accountant Kimberly Creech, City Treasurer From: Erin Wolfe, Purchasing Manager Date: April 27, 2023 Re: Requesting Green Sheet and Approval by City Council for Contract Amendment No. 1 to the Contract for Founders Park Athletic Track and Additional Parking Project (Bid No. 23-009) The Director of Public Works, Richard Johnson, and the Director of Parks and Recreation, Pat White, have requested Contract Amendment No. 1 for the Contract with McElhenney Construction for Bid No. 23-009 Founders Park Athletic Track and Additional Parking Project. The current pipe run has or is currently failing. Much of the new Track and Field Infrastructure is over, adjacent to, or served by the failed/failing drainage. Not addressing the state of repair of the main drainage trunk line would likely compromise the integrity of the new athletic facilities under construction. Secondly, the known conditions of the system may void any warranty of the new construction by the Contractor due to the substandard underlying conditions. The entirety of the ± 720 linear feet of the large diameter, deep HOPE pipe has failed and requires repair/replacement. Total additional cost will be Two Hundred Forty-Six Thousand Four Hundred Fifty-Five Dollars and Ninety-Eight Cents ($246,455.98). This amount does not exceed 10% of the original Contract Price. The Original Contract Sum is Two Million Four Hundred Eighty Thousand Six Hundred Eighty Dollars and Four Cents ($2,480,680.04). The additional cost for the Contract amendment will be Two Hundred Forty-Six Thousand Four Hundred Fifty-Five Dollars and Ninety-Eight Cents ($246,455.98). The New Contract Total Not-to-Exceed Cost will be Two Million Seven Hundred Twenty-Seven Thousand One Hundred Thirty Six Dollars and Three Cents ($2,727,136.03). Please prepare a Green Sheet and place on the next City Council Agenda this request to approve Contract Amendment No. 1 for the contract with McElhenney Construction for Bid No. 23-009 Founders Park Athletic Track and Additional Parking Project and au thorize the Mayor to execute Contract Amendment No. 1 for $2,727,136.03. Enclosure Cc: Richard Johnson, Pat White, Clint Steadham 151 City of Fairhope Contract Amendment No. 1 Bid No. 23-009 Founders Park Athletic Track and Additional Parking Project This AMENDMENT No. 1 OF CONTRACT ("AMENDMENT") is made this ___ day of _____ _, 2023 for the purpose of increasing the contract Bid No. 23-009 Founders Park Athletic Track and Additional Parking Project dated March 1, 2023 ("Original Contract") between the City of Fairhope and McElhenney Construction (the "Parties"). 1.The Original Contract, which is attached hereto as part of this Amendment is described below: The Original Contract was awarded for a not-to-exceed amount ofTwo Million Four Hundred Eighty Thousand Six Hundred Eighty Dollars and Five Cents ($2,480,680.0S). 2.The Parties agreed to amend the Original Contract and Contract Amendment No. 1 to add additional services for the amount of Two Hundred Forty-Six Thousand Four Hundred Fifty-Five Dollars and Ninety Eight Cents ($246,455.98). 3. That amendment binds and benefits both Parties and any successors or assigns. This document, including the attached Original Contract and Contract Amendment No. 1, is the entire agreement between the Parties. All other terms and conditions of the Original Contract and Contract Amendment No. 1, remain unchanged. This contract will be increased by Two Hundred Forty-Six Thousand Four Hundred Fifty-Five Dollars and Ninety-Eight Cents ($246,455.98). The total cost of the contract shall not-to-exceed Two Million Seven Hundred Twenty-Seven Thousand One Hundred Thirty-Six Dollars and Three Cents ($2,727,136.03). 152 IN WITNESS WHEREOF, the parties hereto have executed this Contract Amendment as of the day and year first above written. THE CITY OF FAIRHOPE, ALABAMA By: Sherry Sullivan, Mayor By: Lisa A. Hanks, MMC, City Clerk NOTARY FOR THE CITY I, the undersigned authority in and for said State and County, hereby certify that Sherry Sullivan as Mayor of the City of Fairhope whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, being informed of the contents of the document she executed the same voluntarily on the date of the same bears date. Given under my hand and Notary Seal on this ____ day of-----� 2023 Notary Public ___________ _ My Commission Expires ________ _ 153 If Corporation, Partnership, or Joint Venture Name of Corporation, Partnership, or Joint Venture By: _____________ _ Signature of Officer Authorized to Sign Bids and Contracts for the Firm Email Address Business Mailing Address City, State, Zip Code General Contractor's License Number NOTARY STATE OF ____________ _J COUNTY OF ___________ _ Position or Title Foreign Corporation Entity ID (Required of out-of-state vendors) I, the undersigned authority in and for said State and County, hereby certify that _________________ ,as ___________________ _ Type or Print Name of Bid Signer Type or Print Bid Signer Title Respectively, of _______________________________ _ Type or Print Company Name Whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, that, being of the contents of the document they executed the same voluntarily on the day the same bears date. Given under my hand and Notary Seal on this ____ day of _____ _, 2023. Notary Public ___________ _ My Commission Expires ________ _ 154 CITY OF FAIRH OPE OWNER: ARCHITECT/ENGINEER: CONT RACTOR: PROJECT: CHANGE ORDER REQUEST NO. 1.DESCRIPTI ON OF CHANGE: QIIY PE EAi BHQPE CHANGE ORDER REQUEST Sawgrass Consulting. LLC -J. Robertson, PE EOR McElbeoney Construction Company. LLC Prolect No. 202 3.PWl 014 -FOUNDERS PARK • NEW TRACK ANO FIELD COMPLEX ..,#,._1.,.(N..,.o.,.. .... o __ n __ e).__ __ DATE: April 27. 2023 Upon tie in to existing drainage within the park, it was found significant subsidence at the drainage box being connected to. The EOR/Contractor requested the City investigate the pipe conveyance from the existing upper parking area (south) to the outfall in the detention pond (north). The entirety of the± 720 linear feet of the large diameter, deep HDPE pipe has failed and requires repair/replacement. (Found Conditions) 2.CHANGE ORDER CO STS:Not to Exc eed S246.455.98 (Under Value Engineering} Proposal Attached see Quantities Below Item Quantity Material Cost Estimated/Proposal Required Labor Labor Sub-Total Unit Price {HoursJ Unit Price Cost See Attached Detail NTE See Inc Inc $246,455.98 a. Attached Schedule of Values b. ··--c. • TOTAL: $246,455.98 •1f more than 3 items, provide attachments. 3.INSTITUTED BY: Jaye Robertson, PE (EOR), Richard D. Johnson, PE (Owner's Rep.), and Contractor: McElhenney Construction Company, LLC. 4.JUSTIFICATION OF NEED: The current pipe run has or is currently failing. Much of the new Track and Field Infrastructure is over, adjacent to or served by the failed/failing drainage. The pictures, vi deo and reports have been presented to Council and the condition of the system is a known fact. Not addressing the state of repair of the main drainage trunk line would likely compromise the integrity of the new athletic facilities under construction. Secondly, the know conditions of the system may void any warranty of the new construction by the Contractor due to the substandard underlying conditions. Repair/Replacement is warranted. 6.JUSTI FICATION OF CHANGE OR DER VERSUS COMPETITIVE BIDDING: This C.O. is minimally under the 10% requirement -competitive bidding is not required by State Bid Law. Due to timeline and mobilization considerations a separate competitive bid would likely result in higher overall costs. 155 6.COSTS REVIEW: C.O. in the amount of $246,455.98 represents a significant change in contract amount -the majority of the schedule of values (attached) cost is covered under acompetitively bid material quantities within the contract. The larger pipe sizes (36" and 30" diameter RCP in-place) are in line with current bid prices. We are currently conducting value engineering to downsize and shallow-up the replacement pipe. Some cost savings below the NTE may be derived from the VE process. 7.THIS CHANGE ORDER IS SUBMITTED FOR REVIEW AND APPROVAL ANO IS CLASSIFIED AS THE FOLLOWING TYPE: D □ IXl D IXI Minor change of a total monetary value less than required for competitive bidding. Changes for matters relatively minor and incidental to the original contract necessitated by unforeseeable circumstances arising during the course of work. Emergencies aris ing during the course of work. (Found Conditions) Change or alternates provided for in the original bidding where there is no difference in price of the Change Order from the original best bid on the Alternate. Change of relatively minor terms not contemplated when the plans and specificati ons were prepared and the Project was bid and which are in the public interest and do not exceed 10% of the Contract Price. 8.EXTENSION OF TIME REQUESTED: Calendar Days: TBD (No additional days requested In the C.O. pr oposal) BY: NIA Utlllty ReprnenlatlWI APPROVED: BY: See attached from ContractorContractor BY: ----==��.....,.....,.....,....,...----OWNER'• Legal Advleor 156 Founders Park -Change Order .� IVtJ McElhenney Construction Company Mc£ l1 iEN N CY CIJ,Jnw.J !Ul AJ/1111 ti CU-�w (!DJ.Jr,e,14{.,r Qu<>te To: Phone: � rfEM t-1!). ur Contact: Robert McDonough 251-973-0030 10 20 30 40 so 60 70 80 90 100 110 120 130 140 ISO 160 170 180 190 200 210 220 230 240 250 260 270 280 Phone: Fas:: Sawgrass Consulting Jaye Robertson DESCRIPTION CLB.ARING (]-24• BIRCH TREE) ASPHALT REMOVAL 30" HOPE REMOVAL 36" HOPE REMOVAL 18" RCP REMOVAL INLET REMOVAL (DEPTH VARIES) BORROW�� VA TION, SELECT FILL (A-2-4) STRUCTURE EXCA VATION FOUNDATION BACKFILL, LOCAL FLOW ABLE FILL (GRoun CRUSHED AGGREGATE BASE, TYPE B, 6" THICK 5D% Ul CDtJ-n2..,6.c..,- BttUMINOUS CONCR!TE BINDER LA YER, 165 LBS/SY SO 0/4 1"1 t'Dl,.l"t"l2.A� 'l 30" STORM PIPE, RCP 36'' STORM SEWER PIPE, RCP 18" RCP RELAID REINFORCED SLOPE PAVING (VERTICAL HEADWALL REPAIR) JUN CTION BOX (4' DEEP) JB UNITS INLETS, TYPE GRATE (4' DEEP) INLETS, TYPE WEIR (4' DEEP) GRATE INLET UNITS WEIR INLETS UNIT FENCE RESET SOLID SODDING (419 BERMUDA) POL YEnlYLENE SHEETING SANDBAGS SILT FENCE, TYPEA -� WA'JTLES Job Name: � ofPJ!n§; Revision Date: QUA NTITY 1.00 430.00 400.00 216.00 16.00 3.00 280.00 670.00 500.00 24.00 450.00 40.00 504.00 216.00 16.00 3.00 2.00 8.00 1.00 1.00 3.00 2.00 20.00 700.00 200.00 SO.OD 150.00 100.00 Founders Park UNIT UNIT PRICE LS 3,002.61 SY 12.96 LF 25.61 LF 25.61 LF 25.55 EA 691.53 CY 16.48 CY 16.06 CY( 42.10 CY 469.11 SY 27.64 TON 127.85 LF 168.46 LF 191.43 LF 106.00 CY 746.34 EA 5,623.51 EA 1,585.43 EA 5,468.74 EA 5,847.59 EA 1,524.03 EA 1,583.34 LF 14.80 SY 6.49 SY 2.58 EA 16.05 LF 4.33 LF 11.11 AMOUNT :!,89i!.61 5,5112.86 10,244.00 S,531.76 408.80 2,074.59 � 10,760.20 21,050.00 11,258.64 � ' c:o,z,,.� 5, t lit.66 '2,551. oO 84,903.84 41,348.88 1,696.00 2,239.02 11,247.02 12,683.44_5,468.74 5,847.59 4,572.09 3,166.68 296.00 --+,5◄3-:00 516.88 882.S& 649.58 -+,-lt+.00 Page 1 of 2 157 ITEM 290 GRANDTOTAL DESCRJPTION ...--CONCRETE VERTICAL HEADWALL MODIFICATION (INCLUDES QUANTITY 1.00 UNIT UNIT PRICE AMOUNT ·--EA 2,882.69 2,882.69 Page 2 of 2 158 / \ \ \ I I 159 ..,...,. """""" _,._JUTD:OIIUfthl'l Jtlll':11.41' _.cq:eu1· •{ll)fl.JI' / /_.(Q: IOI" / GRAPHIC SCALI. � _, , , __ ._ ___ .. ,.HI -------:::::,-2.� -···-··- . ✓ I -- _ __j awgrass EMGlfEERt«.. SUJM:YING-CONfTRUCnO,,, MNUtGEWEJrrlr I i ..... _ t t t _]_L J_ \ I / <\ 'ft�� ti: I 7 . w., ,i,� �� • , / ��,+:';t:�:1 1�·:,;,, !-·\ .-, -- � . ' , " ~:;•_.':_I. DRAINAGE REPAIR FOUNDER'S PARK CITY OF FAIRHOPE �·.:::-:r1:-· .... : , • .:..d�-:) l � .!.. : C'I: G110E IUT o ....• (Tlt'J{Q-11) : Jtlll':101.ll' ::�{��� . o--�-.... --�..; __ �-= ----------- \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ ORA.,...!ll' .»« \ \ \ \ \ \ \ \ \ \ \ ' 160 Dale: Work Order. ,12112023 Year laid: Pre-cleaning: No Pnt-Cleanl City: Fairhope Slreet Founda,-Softball Parll Location Code: Location Delails: Pipe shape: Circular Pipe slZe: 36" Pipe material: Polyethylene Lining Method: Additional Info: 1 :1058 Oistanct! Coda 13 opening 0.0 AJB MWL X 140.1 BSV - �� MSA OSR I QMR I OOR 5200 I 0000 I 5200 I I Inspection report Weather: Surveyed By: Craig Direction: Pipe Joint Length: Downstream Drainage Area: Media Label: Flow Control: Sheet Number: SewerUsa: Stormwater Pipe s-er Calegory: SEC Purpose: Owner: Observation Junction Box I Opening #3 Water Level, 5% of the vertical dimension Certificate Number. Pipe Segment Ref.: U-8818--07030027 ,.... .................. Total Length: Lengltl Surveyed: 140.1' 1co.1 • Upstream MH: 13 opening Up Rim to Invert: 0.0 Downstream MH: Twin Beech Rd Down Rim ID Invert: 0.0 Tolal gallons used: 0.0 Joints passed: 0 Joints failed: 0 Counter Photo Grade 00:00:00 Collapse. 45% of C(OSS sectional l!l'CR I Pipe collapsed 00:00:06 Opening #3headlng to Twin 00:00.◄5 Opening #3heading toTwtn Broken Sod Visible from 12 o'clock to 11 o'CIOCk I Brol<en 00:0◄.35 Opening S5 top and bottem #3heading to Twin Miscellaneous Survey Abandoned I Broken bottem 00:0◄:40 Opening #3heading to Twin SPR I MPR I OPR I SPRI I MPRI I OPRI 10.0 I 0.0 I 10.0 I 5.0 I 0.0 I 5.0 2023_0◄_21 Stonn Drain Founders Park JI Page: 1 161 Win an Section Pictures -4/21/2023 -Opening #3 heading to Twin Beech Rd City Fairhope Street Founden Softball Park Opening 13 heading to Twin Beech Rd downstream 9155e5e9-b9a4-4bde-S5b5-274992114622 202 30421_ 125914_ 430.jpg, 00:00:06, 0.00ft Water Level. 5% of the vertical dimension Opening #3 heading lo Twin Beech Rd downstream -466d5d56-0a74-4096-bf87-23bb08308166 2023 0421_130755_307.jpg, 00:04:35, 140.10ft - Broken Soil Visible from 12 o'clock to 11 o'clock I Broken top and bottem Date 412112023 Pipe Segment Reference O nln tl3 heading to Section No. 5 Opening #3 heading to Twin Beech Rd downstream_e566f0f4-739f-4450-8f98-2a 9944451155 20230 421_130331_908.jpg, 00:00:45, 11.60ft - Collapse, 45% of cross sectional area I Pipe collapsed Opening 13 heading to Twin Beech Rd downstream_eed d39dCkt552-458f-a6f7-5eb687a5e67 9 2023 0421_130820_867.jpg, 00:04:40, 140.10ft - Miscellaneous Survey Abandoned I Broken bottem Pege 2 162 WinCan Section Pictures -4/21/2023 -Opening #3 heading to Twin Beech Rd City Fairhope Street Founders Softball Part Opening #3 heading lo Twin Beech Rd downstream_2399ede7-b482-4251-9191-f93124967dlb_20230 421_ 131041_ 444.jpg, 00:04:40, 140.10ft Miscellaneous Survey Abandoned I Broken bottem Date 4121/2023 Section No. 5 Page3 163 Win\..an Date: Work Order: ,12112023 Year laid: Pre-cleaning: No Pre..Cleanlno City: Fairhope Street: Founders Softball Park Location Code: Location Details: Pipe shape: Circular Pipe size: 3s • Pipe material: Polytthytene Lining Method: Additional Info: 1:108 Distance Code #3 opening 0.0 AJB MWL t 14.2 BSIJ ""�---- �MSA OSR I QMR I OOR I 5100 ···1 0000 I 5100 I Inspection report Weather: Surveyed By: Craig Direction: Pipe Join t Length: UD&tream Drainage Area: Media Label: Flaw Control: Sheet Number: Sewer use:Stonnwater Pipe Sewer Ca1egory: SEC Purpose: Owner: Observation Jundion Box I Another big box #3 Water Level, 5% of the vertical dimension Certificate Nu mber: Pipe Segmen t Ref.: U-0818-07030027 oi,oiqn,-...,..,..,,o� Total Length: Length Surveyed: 14.2' 1,.2' Upstream MH: #2 opening Up Rim to Invert: 0.0 Downstream MH: #3 opening Down Rim to Invert 0.0 Total gallons used: 0.0 Joints passed: Joints failed: 0 0 Counter Photo Grade 00:00:00 Opening #3 heading upstream 00:00:05 Opening #3 heading upstream 6roken Soil Visible from 12 o'clod< lo 11 o'clock/ Broken 00:00:31 Opening S5 pip6 / Egg $haped piJlt! #3 heading upstream Miscellaneous Survey Abandoned I Pipe broken top and 00:00:38 Opening bottem #3 heading upstream SPR I MPR I OPR SPRI I MPRI I OPRI ·-5.0 I 0.0 I 5.0 5.0 I 0.0 I 5.0 2023_04_21 Stonn Drain Founders Part fl Page: 1 164 WinCan Section Pictures -4/21/2023 -Opening #3 heading upstream to #2 City Fairhope Street Founders Softball Park Opening '3 heading upstream to #2 98005271-alb5-4e2a-b8d6-765403e96c59 20230421 12 5105_901.jpg, 00:00:00, 0.00ft - - Junction Box / Another big box #3 Opening #3 heading upstrsam to #2 cd7b87a5-Sea�73-9ad9-1539041fda86 20230421 _125 234_903Jpg, 00:00:33, 142011 - Broken Soll Visille from 12 o'clock to 11 o'clock I Broken pipe/ Egg shaped pipe Date 4121/2023 Pipe Segment Reference 0 I 13 headln Section No. 4 Opening #3 heading upstream to #2_feea54bf-374 f-49aa-913a-83716d61e15c 20230421 1251 23_753.jpg, 00:00:05, 0.00ft --Waler level, 5% of the vertical dimension Opening #3 heading upslTeam to #2_b71cd 67d--045d-4f1a-a78f-1a7b199e0547 20230421 125 318_045Jpg, 00:00:38, 142011 Miscellaneous Survey Abandoned/ Pipe broken top and bottem Page2 165 City: Date: 4/21/2023 Year laid: Street Location Code: Location Detatts: Pipe shape : Pipe size: Pipe material: Lining Method: Additional Info: 1:143 12 opening Win a Work Order: Pre-deaning: No Pre-Cleanln Fairhope Found&ra Softball Park Circular 36" Polyethylene Distance Code 0.0 AJB �� MWL ' 18 9 8 � -18�� MSA '--- QSR I QMR I QOR 4100 I 0000 I 4100 I I Inspection report Weather: Surveyed By: Craig Direction: Pipe Joint Length: Downstream Drainage Alea: Media Label: Flow Control: Sheet Number: Sewer Use: Stormwater Pipe Sewer Category: SEC Purpose: Owner: Observation Junction Box / Another box #3 Water Level, 10% or the vertical dimension Broken at 6 o'clock I Broken bottom Certificate Number: U-0818--07030027 Total Length: 18.9' Upstream MH: Up Rim to Invert: Downstream MH: Down Rim ID Invert: Total gallons used: Joints passed: Joints failed: Counter 00:00:00 00:00:01 00:00:59 Pipe Segment Ref.: .,._,._ .... Length Surveyed: 18.9' 12 opening 0.0 13 opening o.o 0.0 0 0 Photo Grade Box#2 heading downstrea Box#2 54 heading downstrea Miscellaneous Survey Abandoned I Broken bottem 00:01:07 Box#2 heading downstrea .. -SPR I MPR I OPR SPRI I MPRI I OPRI 4.0 I 0.0 I 4.0 4.0 I I ·-0.0 4.0 2023_04_21 SErm Drain Founders Par1l // Page: 1 166 ·winCan -------------------------------------------------<Section Pictures -4/21/2023 -Box #2 heading downstream to #3 box City Falrho Street Founders Softball Park Box #2 heading downstream to #3 box_b559021b-ef48-'t576-aaa9-736bee291554_20230421_12 3121_088.jpg, 00:00:01, 0.00ft Water Level. 10% of 1he vertical dimension Box #2 heading downstream to #3 box 630ad43a-3557-450f-aa64-591 4e86e4ea0 20230421 12 3307 _909.Jpg. 00:01 :07, 18.90ft - Miscellaneous Survey Abandoned/ Broken bottem Date 4/21/2023 Pipe Segment Reference Box 12 headin Section No. 3 Box#2 heading downstream to #3 box_82e4375 d-b650-4a16�828..<f3fa7dc818◄0 20230421 12 3242_407.Jpg, 00:00:59, 18.90ft - -Broken at 6 o'clock / Broken bottom Page2 167 l"'� WinCan Date: Work Order: 4/21/2023 Year laid: Pre-deaning: No Pre-Cleanina City: Falrhop& S1reet Founders Softball Park Location Code: Location Details: Pipe shape: Circular Pipe size: 36" Pipe material: Polyethylene Lining Method: Additional Info: 1:701 Distance Code 12 opening 0.0 AJB MWL t 83.0 B 92.8 BS\/ ·"'"'----- ',�MSA ..�-OSR I OMR I QOR I 5141 I 0000 I 5141 I Inspection report Weather: Surveyed By: Craig Direction: Pipe Joint Length: Uostream Drainage Area: Media Label: Flow Control: Sheet Number: Sewer Use: Stonnwater Pipe Sewer Categor,: SEC Purpose: Owner: Observation Junction Box / Another big box Water Level, 10% of the vertical dimension Broken at 6 o'clock f Bottom broken Certificate Number: Pipe Segment Ref.: U-0818-07030027 19-1"._ ...... � .... ,....,&o., Total Length: Length Surveyed: 92.8' 92.8' Upstream MH: Parking Lot Up Rim to Invert: o.o Downstream MH: ·,2 opening Down Rim to Invert 0.0 Total gallons used: 0.0 Joints passed: 0 Joints failed: 0 Counter Photo Grade 00:00:00 00:00:04 Storm 00:01:57 drain#2 opening Stonn drdin 11-2 opening S4 Brollm Soil Visible at 6 o'CIOdc I Broken bollom 00:02:36 Storm S5 drain #2 opening Miscellaneous survey Abandoned I Broken bottm of pipe 00:02:44 S1orm drain #2 opening SPR I MPR I QPR SPRI I MPRI I OPRI 9.0 I 0.0 I 9.0 4.5 I 0.0 I 4.5 2023_04_21 Storm Drain Foun ders Parle II Page: 1 168 WinCan Section Pictures -4/21/2023 -Storm drain #2 opening heading upstream to City Fairhope Slreet Founders Softball Park Stnm drain #2 opening heading upstream to t1_db913ae8-0d98-4ade-b680-6a7d9a5215aa_20230421_12 1541_ 486.Jpg, 00:00:04, 0.00ft Water Level, 10% of the vertical dimension Stonn drain #2 opening heading upstream to ., I ' 11 f1bf304c-65e7-45a.��824b94426e11 20230421 122 006_ 135.Jpg. 00:02:36, 92 .80ft -- Broken Soil Visible at 6 o'clock I Broten bottom Date 412112023 Pipe Segment Reference Stonn drain 12 openin Section No. 2 Stonn drain #2 opening heading upstream to #1 8ac0affa-16a4-4f3d-b8o4-4e5222f8ee1a 20230421 1219 06=216.jpg, 00:01:57, 83.00ft - - Broken at 6 o'dock I Bottom broken Storm drain #2 opening heading upstream to 11_26038c60-4a50-48f4-8d8d-8d62bf140e40 20230421 122 042_630.jpg, 00:02:44, 92.80ft - - Miscellaneous Survey Abandoned I Broken bollm of pipe Page 2 169 � Date: 4/21/2023 Year laid: City: Street Location Code: Location Dela�s: Pipe shape: Pipe size: Pipe material: lining Method: Additional Info: 1:103 Parking lot '2opentng QSR 5100 w·ncan Inspection report Work Order. Weather: Surveyed By: Certificate Number. Pipe Segment Ref.: Craig U--0818-07030027 ...... ar. .. ..,.... ................ G Pre-deaning: Direction: Pipe Joint Length: Total Length: length Surveyed: No Pre-Cleanlna Downstream 13.8' 13.6' Falrtlope Drainage Area: Upstream MH: Parking Lot Founders Softball Park Media Label: Up Rim to Invert: 0.0 Circular 3&• Polyethylene Distance 0.0 0.0 13.4 13.6 QMR 0000 Flow Control: Sheet Numbef: Sewer Use: Stormwater Pipe Sewer category: SEC Purpose: Owner. Code Observation AJB Junction Box / Big box MWL Water Level, 5% of the vertical dimension C Remarlt: -Combined •-- C Remar1l: Inspection from the other side C Remar1l: Uninspected Length: 0.0 C Remarit: Inspection from the other side C Remark: •--Combined ••••• Downstream MH: 12 opening Down Rim to Invert: 0.0 Total gaRons used: 0.0 Joints passed: Joints fa lied: 0 0 Counter Photo 00:00:00 Stonn Drain in parking lot 00:00:04 Stonn Drain in parking lot MSA Miscellaneous Survey Abandoned/ Egg shaped pipe. 00:02:50 Storm Broken bottem Drain in parking lot Grade BSV Broken Soil Visible from 4 o'clock to 8 o'clock I Broken on 00:00:56 Sto1m S5 QOR 5100 bortem Drain in SPR 5.0 MPR 0.0 OPR 5.0 2023_04_21 Storm Drain Founders Par1t II Page: 1 SPRI 5.0 parking lot MPRI 0.0 170 . . WinCan ����--==-=--:::__ ____________ Section Pictures -4/21/2023 -Storm Drain in parking lot heading to opening City Falrho Street Founders Softball Park St>,m Drain in parting lot heading to opening 12_ df2c2a82-4d83-457 c-8d 1e�02c2 106ff29_20230421_ 1152 33_546.j)g, 00:00:00, 0.00ft Junction Box I Big box Stonn Drain in parking lot heading ID opening 12_6toba4ea-c8c0-4f5e-92 39-ed78d304 2e35_202 30421_ 115 708_313Jpg, 00:02:50, 13.40ft Miscellaneous Survey Abandoned / Egg shaped pipe. Broken bottem Date 4121/2023 Pi pe Segment Reference Storm Drain In rkl lot Storm Drain in parking lot heading to opening Section No. 1 #2 dae37847-c25e-4a9 2-a203-5f0251M94c75 20230421_ 115 248_&47.Jpg, 00:00:04, 0.00ft - Waler Level. 5% of the vertical dimension Stonn Drain in parking lot heading to opening #2_7e12a15f-7159-4 5c2-938e-H736ab61b4e 20230421 115◄ 23_302.Jpg, 00:00:58, 13.60ft - -Broken Soil Visible from 4 o'clock to 8 o'clock I Broken on bottem Page2 171 RESOLUTION NO. __ _ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 23-012-2023-PWI-008) Roadway and Parking Improvements Project at Volanta Sports Park with a cost of$10,119.55 and to award Change Order No. 1 to McElhenney Construction Company. The new contract total will be $467,579.26. ADOPTED ON THIS 8TH DAY OF MAY, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 172 City of Fairhope Project Funding Request COF Project No. 2308 Issuin g Date: __ 412-"=112=0�2-3 __ Please return this Routing Sheet to Treasurer by: --"-'A"'S"-'AP=---- Project Name: Chanoe Order No. 1 Bid No. 23-012-2023-PWl-008 Roadway and Parklna lmarovements Pralect at Volanta Saarts Park Project Location: Valanta Sports Park Presented to City Council: __ .aaS/812-=""02:;.;:3'--- Funding Request Sponsor: Richard John■on, Public Worka Dlrwctor Pat White, Recreation Director Project Cash Requirement Requested: Cast -'"----'-10""'-'-11'--'9"".li""li_ Vendor: McElhannay Conetnac:tlon Company Resolutlon # Approved _____ _ Changed _____ _ Rejected _____ _ Project Engineer.-"M=------------...---------"----------------- Order Date: ___ nJ ___ a __ _ Department Fu n ding This Project Lead Time: ___ IJ!_e.__ ______ _ General 0 Gas □ Electric 0 Water □Wastewater D Sanitation □ C.p Project 0 Impact O Gas Tax C Fed Grant 0 Department of Ganen1I Fund Providing the Funding Adm,n-10 0 Bldg-13 C Fleet-46 0 Golf-50 D Police-15 0 Fire-20 0 Golf Graunds-55 0 Museum-27 D ProJect will be: Expensed Capttallzed Inventoried -------□ XXX 0 ----�---□ Expense Code: ...,1,..ow_..,..n..,.so....,.. __ _ GIL Acc:t Name: c;apltal Improvement■ Project Bud geted:-'$..._ ____ _ Balance Sheet Hem Included in projected D cash flow ______ _ Over (Under) budget amount:_....$ ___ 1 0"'1'-'-11 ... e'"".lia.:li:.... City Council Prior Approval/Date? ______ _ Senior Accountant ECD-24 0 Rec-25 0 Clvic-26 D Marina-� D Street-35 0 Meter-19 0 NonDeptFac-75 0 Debt Service-85 0 Plan/Zone-12 Ci Adutt Rec-30 □ Funding Source: Cl Treasurer Operating Expenses ______ □ Budgeted Capttat 0 Unfunded XXX � Grant: _____ Federal -not to exceed amount _____ State _____ City _____ Local Bond: Loan: ____ _ Title Title Capital Lease: ____ _ Payment ______ Year ______ Year _ _____ Term Ma ar Purchasing Memo Date: ___ 412=6/=20=2 =3 __ Delivered To Date: __ 41.,..2..,8::..:12::0,.23,,___ IT-160 173 of fA1no � u rt'! <11,ABA�� Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech City Treasurer 161 North Section St. PO Drawer 429 Fairhope, AL 36533 251-928-2136 (p) 251-928-6776 (f) www.fairhopeaI.gov MEMO To: Aislinn Stone, Senior Accountant Kimberly Creech, City Treasurer From: Erin Wolfe, Purchasing Manager Date: April 26, 2023 Re: Requesting Green Sheet and Approval by City Council for Change Order No. 1 to the Contract for Bid No. 23-012-2023-PWl-008 Roadway and Parking Improvements Project at Volanta Sports Park The Director of Public Works, Richard Johnson, and the Director of Parks and Recreation, Pat White, have requested Change Order No. 1 for the Contract with McElhenney Construction Company for Bid No. 23-012-2023-PWl-008 Roadway and Parking Improvements Project at Volanta Sports Park. Due to over optimum moisture on the new 20' Main Roadway from STA 14+00-STA 17+00 there was additional work required to provide the City a quality product that will last the City for years to come. The Contractor did the required road build up for the entirety of the new road, but in this section there was sporadic deflection when doing the proof roll. The addition of geogrid and one (1) pallet of Portland cement with an added layer of 165# 4248 binder layer of asphalt should fix the subgrade issues. The addition of the 1.5" binder layer added an additional amount of $29,630.50 to the contract. With savings from other scope items, we were able to take care of the geogrid, the Portland cement placement, and the majority of the cost of this additional asphalt. The Contractor also backed up the asphalt for all the new service roads at no additional cost to the project. The Original Contract Sum is $457,459.71. The additional cost for the change order will be $10,119.55. The New Contract Total will be Four Hundred Sixty-Seven Thousand Five Hundred Seventy-Nine Dollars and Twenty-Six Cents ($467,579.26). This is a change in contract of 2.2%. Please prepare a Green Sheet and place on the next City Council Agenda this request to approve Change Order No. 1 for the contract with McElhenney Co nstruction Company for Bid No. 23-012-2023-PWl-008 Roadway and Parking Improvements Project at Volanta Sports Park and authorize the Mayor to execute Change Order No. 1 for $10,119.55. Enclosure Cc: Richard Johnson, Pat White, Clint Steadham 174 CITY OF FAIRHOPE OWNER: ARCHITECT/ENGINEER: CONTRACTOR: PROJECT: CHANGE ORDER REQUEST NO. 1.DESCRIPTION OF CHANGE: CITY OF FAIRHOPE Richard D. Johnson, PE -Public Works CHANGE ORDER REQUEST McElhenney Construction Company, LLC Project No. 2023-PWI 008 -ROADWAY & PARKING IMPROVEMENTS VOLANTA PARK BASEBALL .;.;..# .... 1 _._CN_o ...... __ O ___ n ___ e ..... ) ___ DATE: April 25, 2023 Due to over optimum moisture on the new 20' new Main Roadway from STA 14 +00-STA17+00 there was additional work required to provide the city a quality product that will last the City for years to come. The contractor did the required road build up for the entirety of the new road, but in this section, there was sporadic deflection when doing a proof roll. (Found Conditions) 2.CHANGE ORDER COSTS:$10,119.55 Proposal Attached See Quantities Below Item Quantity Cost Estimated/Proposal Required Material Labor Labor Sub-Total Unit Price (Hours) Unit Price Cost a.Asphalt Wearing -Bituminous 70.1 (Ton) $144.38 Inc Inc $10,119.55 Concrete Binder Surface, 1.50" (165#/SY) Compacted Thickness b. C.* TOTAL: $10,119.55 *If more than 3 items, provide attachments. 3.INSTITUTED BY: Richard D. Johnson, PE (EOR & Owner's Rep.), John Thomas (ROW/Construction Inspector) and Contractor: McElhenney Construction Company, LLC. 4.JUSTIFICATION OF NEED: The contractor did the required road build up for the entirety of the new road, but in this section, there was sporadic deflection when doing a proof roll. The city held an onsite meeting to discuss possible options to correct the issue. We agreed that the addition of geogr id and 1 pallet of Portland cement with an added layer of 165# 4248 binder layer of asphalt should fix the subgrade issues. The addition of the 1.5" binder layer added an additional amount of $29,630.50 to the contract. With savings from other scope items, we were able to take care of the geogrid and the placement of, the Portland cement placement and the majority of the cost of this additional asphalt. The contractor also backed up the asphalt for all the new service roads at no additional cost to the project. 5.JUSTIFICATION OF CHANGE ORDER VERSUS COMPETITIVE BIDDING: This C.O. represents a contract change of 2.2% -competitive bidding is not warranted or required by State Bid Law. 175 6.COSTS REVIEW: C.O. in the amount of $10,119.55 represents a change in contract of 2.2% -cost covered under a competitively bid material quantity for asphalt binder -at $144.38/Ton in place. 7.THIS CHANGE ORDER IS SUBMITTED FOR REVIEW AND APPROVAL AND IS CLASSIFIED AS THE FOLLOWING TYPE: 00 IX] □ □ Minor change of a total monetary value less than required for competitive bidding. Changes for matters relatively minor and incidental to the original contract necessitated by unforeseeable circumstances arising during the course of work. Emergencies arising during the course of work. Change or alternates provided for in the original bidding where there is no difference in price of the Change Order from the original best bid on the Alternate. Change of relatively minor terms not contemplated when the plans and specifications were prepared and the Project was bid and which are in the public interest and do not exceed 10% of the Contract Price. 8.EXTENSION OF TIME REQUESTED: Calendar Days: 0 (No additional days requested in the C.O.) RECOMMENDED: -.. - -... - .. ),.-......... .,.___ BY: i C:..:.L�.JL I <: .. :��,,.,..�-·· - Fairhope's Consu1ting Engineer ... ____ / BY: N/A Utility Representative APPROVED: BY: See attached from Contractor BY: N/A Contractor OWNER's Legal Advisor 176 Vou,..i:sr{l.. ?A\2..1(. aoP\C:W �\.\ \ ?A-� J& \ \.-\f>�-r.s'P o,-% 1.o'l.3 -0000 20C\ 3 4\l \ 'ZoZ.� ._A,>' ,v .. :,.., ,,, McElhenney Construction Companv, LLC. l'.0 Boll 140 9 Theodore,Al36S90 McELHENNEV <::.nN4-f•UCTH">NC'!0�41C' Sl,ect _________ .,_ __ cl Volanta Park _;..,c..;.,;,;...;..::.:.;.;, __________________________________________ _ ·--------i lfEMN.O. D£SCRIPTION OFWOR� UNIT UNIT PR ICE QUANTITY ___ THISMONT!i..__ THIS MONTH TOOAT[ fOOATE I. -AMOUNT QUANTrlY AMOUNT ·-·-····· f----L I I ____ :J ___ --4-_____ __10.oo o.oo_ �o.oo_·---·-- r--�R;MOVtNGASP�r,AVMENT , _ _ __ -·---S!_i_!_ ___ .•.. 12.07. 200.(]00 90.()() $1,086.30:..--1---=!IQ . .Q!L_ __ $1,086.30 : I IUNQ.UCAVATION ·-· . -· ------------·---c, ._l_$_ zua·, -�--� -· --�oo-· 1550.97 $33.547 .48 ' •,---+SOM=:.;;O"-W"-'E"'XCA=Vli:,:TI:.;;O;.:.:Nc,:ILOO=SE=TRc.::U;.:Cl;:::1::[D:.:Me,EASU=:.::R::,:EM�E::;NTl=IA;:;.•___________________ Cf 1 $ ·--· 10.19 1.1.30.-$0.00 1072.00 $22,394 .08 � I ___ '."-'ftOA=Dc.::c•Ec::D"-Plt"'OC(=S:::llfl=G --'· 20,::c'.=ST.::.AND=A;:.:l:;:cD.:;.ROA=D.::B;::;Ulc:,lD:.:U"-P----·---·-· RDID i $ 767.0!I 9.500 $0.00 __ � 9.50 $7,293.� l. _ __j._�DIFlEDROADHDPltOCl;SS .. G·IO'ACCESSIIOliOBU1l I RDID 1 $ 757.16 5.000 $0 ,00 5.00 $3,838.80 l 'MllllNG/PlANINGEXISTINGASPHAI.Tll"-1.S"O(EP){T ________ -·� $ _______ U.�--�l!!!:!!)O___ ___ � __ -·· 0AQ_ �---$0.00 __ _ I __ .. \CRuS11£0AGGlliSECOUftSe, 1YPU,PlANTM1no.,·c -·-•· -··-____ •• ----==--=-�--; s, . s zug, 3-.000 -· · · $0.00 3000.00 $89,670.00 '------1::;;•U:.:llM=Oc::U;c.STRE=A:.:.TME=NT="----------------------------· • . I : 1::1.161 3.635.DOO -------· so.co 0.00 S0.00 ---L--. .... TACKC.OAf -·--------------------------·-----------1.f-.=--1--=----=U:.;44 ___ .,.:s�ne:.OOO= $0.00 580.00 $4,721.20 __ _ ·-·-lASPHALTWEAltlNG • BUTIMOUSCOHCUrE WEARING WoFACt _ ·---------_ � -�-+L _ _!!_2:.._�.L. �29.000 . _ $0.00 ... 892.93 __ .__ __ $118,491.81-----, � -I 1-f-NG·lltmMOUSCONCltmwt-SIJltFACt _________ .._, --"TDN'-"--11-'$'-· � m.DOD 251.00 .. $36,236.87 286.00 $41,289.82 .-----11==-=:,,:T:.:WfAIIING==::.·:.:-===,;oNC!l[ll==:!.ffl=Ntl=NG=--=:::FACf=-------------------L TON Is 1 .. .381 311.000 305.00 $44 03 5.90 305.00 $44,03 5.90 - �-----==T•LEYE==UNG=-•.::IUTIMOUS===COOICll=cc:nc.af:..:wt="'l;.:;ING=SUlll'=cc:ACE=---------·-----------t TON $ 144�7..j_ 150 .000 __ • 75.00 $10,827.75 �78 $18;iss.ii6.i ---�•"'GG=RfGliTF.SU•FAONG(lYPUl ._. ___________ _j__IQ!!_4-L aa.n ,s.ooo S0.00 .. _o,� · _ so.oo .. _I � illlNX111H(J.8XllllCAPIROAOWATPN'EENDfREA� •.. ___ ·-----· __________ .•• � •. il 1,744.35 2.000 --�t -$0.00 2.00 $3,488.70 i : IMANHOlECOIIEll_l[SIT .. _________________________ ..:•c;.-'--11..:S:_ __ . 1,m.cs! _.!,_� ..... 3.00 $4,186.44 3.00 $4,186.44 ! f-... -:18tNXl1IN(UIXllRCAPIROADWAYPll'f·CLA>SlR ------·-----·· -----------i-=I.F_.,.!,,_$ 127.U :14.000__ _____ $0.()() 24.00 $3,050.64 , __ .. !M081ltlATk'.lN ·-· ____________________ . _______ .;.___�_f ___ ... 491.n 1:l!!l2..__ 0.30 $13347.51 1.00 ��----1 ,1-"G-"EO'--METRICCONTROU ___________________ ..j _!L_jj_ _ 18,024.54; .. �-0.50 $9.012.27 1.00 $18,024.54 . ·1 I---ISOUDWHlll;,ClASSl,m>l;ATRAFFICST�IPl.S"Wt ----. LF ! S 0.53' 3.M0.000 3,84 0.00 $2,035.20 3840.00 _ S2,035.20 ____ ...;.:;TR:::A:.:,FF:.,:IC:..,CON=T.:.:R,:::Ol::.:MAR=�KING=S.,;ClASS=::.1:,,_:.;TTl'E="-o.:·c;c•:::ARICl=Nc......________ ----·-----_____ SF 1 < __ ...e:."'-l,. -=-==--4 900.00 $2,484.00 900.00 $2,484.00 ----+ITIW=:.:.F;::IC..aCON=TI!"'O"'l"-'MA=R'='NG=S.c:.BLIIE=·'-'a.AS=S'-'1.=-lYP(=�"':.CH'----- _ ------------------E"-$ 18.00 $46S.30 1B .00 $465.30 l.16 900.0DO lS.85 111-000 ___ _..:.c;.TIIA=..:;FflNCCDNTIIOlM'\IIIC1NGS.BUJE,ClASS1.'IVPEA. -·-----------!-.,:EA:...-.j..1�$---==-....'..:!= 7,00 $465.22 7.00 $465.22 ! ·----······•·••:BA:;,;SE=FAc;clW=REocR;::EP:.:.A::,I R'-'l\'PE=..:"Bc..."'-"ROO=T.c.lNTR=Uc=:SION.;;0 _____________________ •. ______ SY $ _ ·-···-$0.00 30.00 $4,360.20 7 66.45 i 7.000 1"5.34' 30.000 ____ ---________________ --------�----------+--➔ ·---·-t-------+--�SO.:c·c:.00::.. 0.00 SO.DO !._ ___ . . --·--··----+-__so.oo o.oo �oo~-· I----··!--------------------·----1 0,.mlOftl�-· Date:. ______________________ _ Contract Amount: Final Quantities: CO Difference: $457,459.71 $467,579.26 $10,119.55 177 City of Fairhope Project Funding Request COF Pro)Kt No. 2267 laaulng Oate: _ __,1.;;;2'W20==:U=--Please rellKYI 1h11 Routing Sheet to Trsasi.rer by: __ A_S�A_P __ _ Project Name: A-rd Bid No.23-012-202�PWl-008 Roadway and Parking Improvements Project Project Location: Volanta Spona PUii Prelenllld ID City Collldl: ___ tlll20��23'-_ Funding Request Sponsor Rlchanl John!MMI. Publle Worka Olrec:tor Pat Whlta, Recreation Olrwc:tor Projed Calh ReqU1remenl Requested: Coat: �$ __ "5_7�1�45_1�,7_1_ Vendor: Projed Engineer:� __ _ Order Date: ____ ,EI.L. �ElhenMY Conatnlc:tlon Company Department Funding This Proje<:t GenerelD Gz, [I Electric C Waterll wastewater D DeP!rtment of General Fund Providing UM Funding Ad!Tlln-10 0 Elkl!l-13 u Fleet-46 0 Goll-50 :... Proiect wtll be: E�nsed Capltaltied Inventoried Police-15 0 F•<1-20 0 Gd! Gtounda-55 IJ Mu,seum-27 ________:... XXX ·' ---______ n EC0-24 ll '7 L. NonOeplFoo-75 □ FWIC!ing Source: Expenee Codo: �1 ,..N-15':-�UO---=--c-�-,... GIL Acct Name: Vc4anta Park Ba1,IMH -'-P-'-.-o"'Jec...__t'--------- Projed Budgeted: J__ 325100.!?_,!lj[ Balance Sheet Item- Included In projected fl c�sh now ____ _ Over (Und<il<) budget amount: -•�--1'-3�2�,"-•�·7�1--·-----------------------------, Gener.ti Fund ReHrve tu be uMd tor ahartfall. City Council Prior ApprovaVDate? ______ _ City Treaaurer Purc:naalng Memo Date: Resolullon # . '-I l, lpS-2. 3 Approved ____ _ Changed ____ _ Rejeded _____ _ ------·-·-•· -------- Lead Time: Ill• Sanitation !. 1 cap Pro,lllc(:Q Impact 1 ·1 Gas Tax�· Fed G,�n: Rec-25 [l Clvic-26 [J Street-35 ::.·· Meter-19 Li OeotS&n.oce-115 MerinW-18 Plo'l'Zone-12 L· Adult Rec-30 c, Operating Expen..s ______ '- Budgeled Capital ____ XXX.,_c.__3 Unfunded ______ LI Grant: ________ Federal - not to eKceed amount ______ State ______ City ______ Local Bond: _____ _ Loan: _____ _ Capital Leaae: _____ _ 12128/2022 Tltle TIiie Payment ______ Year _ ______ Yea, _ _____ Torm IT,ff 0 178 RESOLUTION NO. 4665-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [l]That the City of Fairhope did request, receive, and open hids to procure services fo r (Bid No. 23-012-2023-PWJ-008) Roadway and Parking Improvements Project at Volanta Sports Park at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2]At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation for Roadway and Parking Improveme nts Project at Yolanta Spo11s Park (3)After evaluating the bids with the required specifications, McElhenney Construction Company is now awarded (Bid No. 23-012-2023-PWl-008) Roadway and Parking Improvements Project at Volanta Sports Park with a total bid pr oposal not-to-exceed $457,459.71, over budget 5132,459.71. General Fund Reserve to be used for shortfall. ADOPTED ON THIS 9TH DAY OF JANUARY, 2023 Attest: •' -••� • •• �-� \ ' •• I ., • \ • I �-t �-· ,k-�u r. t rl 1.ir.Jtt-����--... · · Jenni Op a'\ Wilson, CMC Assis�r:i.tC:ity Clerk . --1 . ,· . .....___ , . Jl--- Jay Robinson, Council President 179 RESOLUTION NO. MUNICIPAL WATER POLLUTION PREVENTION (MWPP) PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to inform the Department of Environmental Management that the following actions were taken by the City Council of the City of Fairhope, Alabama. l.Reviewed the MWPP Annual Report which is attached to the resolution. 2.Set forth the following actions and schedule necessary to maintain effluent requirement contained in the NPDES Permit, and to prevent the bypass and overflow of raw sewage within the collection system or at the treatment plant: Attest: (a)Continue to locate and repair breaches in the collection system that allow infiltration and flow into the wastewater system. (b)Continue to upgrade transmission capacity to keep pace with growth. ( c)Continue to develop maintenance alarms within the SCAD A System that encourage a proactive maintenance response to prolong the useful life of pumps and motors in the system. (d) Use the SCADA System using system storage and future side stream storage systems when available. ( e)Continue to perform O & M requirements to the treatment and collection system and complete repairs when discovered. Adopted this 8th day of May, 2023 Jay Robinson, Council President Lisa A. Hanks, MMC City Clerk I, Lisa A. Hanks, City Clerk of the City of Fairhope, Alabama, do hereby certify that this is a true and correct copy of Resolution No. ___ passed and approved by the City Council of the City of Fairhope, Alabama, on the 8th day of May, 2023. Lisa A. Hanks, City Clerk Date 180 We are asking Mayor Sherry Sullivan and the Fairhope City Council to Review the Wastewater Departments Municipal Water Pollution Prevention (MWPP) Annual Report in the next City of Fairhope Council Meeting. Make any recommendations on the Wastewater Treatment Plant and Collection system, and authorize the Wastewater Department to send the MWPP Annual Report to the Alabama Department of Environmental Management (ADEM). 181 MUNICIPAL WATER POLLUTION PREVENTION (MWPP) ANNUAL REPORT SUBMITTED BY: TREATMENT FACILITY: F airhope Wastewater Plant ------------NPDES #: AL 0020 8 42 MUNICIPALITY: _c_it _y _O_f_F_a _ir _h_o _pe _________ COUNTY: Baldwin CONTACT PERSON: CHIEF OPERATOR: REVIEWED BY: ADEM Form 417 07/15 m3 Jason Langley Responsible Official Superintendent Water And Wastewater Title Telephone#: _2 _5 _1-_9_28_-_8 _00_3 ____ Fax #: _________ _ E .1 Add jasonlangley@fairhopeal.gov ma1 ress: ____________________ _ Dennis Scott Name T I h # -2_5 l_-_9_90_-_0 _l 3_9 ____ Fax #·. __________ _e ep one : E .1 Add dennis.scott@fairhopeal.gov ma1 ress: ____________________ _ Date: 0 3/23/2022 Melinda D Immel Volkert Inc Consulting Engineer Telephone #: _2 _51_-_6 8_0_-9_8 _8 _3 ____ F ax #: 2 5 1-34 2-0 9 62 Date: 04/2 5/2023 Page 1 of 17 182 MWPP Annual Report Information Source List The following information will be needed to complete the compliance maintenance report that covers the calendar year of 2022 ( due May 31, 2023 ). Part 1 Part 2 Part 3 Part 4 Part 5 Part 6 A.The average plant influent flow for each month (million gallons per day/MGD) during the year. B.The average plant influent BOD (CBOD) for each month (mg/I and lb/day) in the year. C.The plant's average design flow (MGD) and design BOD (CBOD) loading (lbs/day). A.The monthly average permit and DMR effluent concentration for BOD (CBOD), TSS, NH3-N, and/or TKN in mg/I for the year B.The monthly average effluent limits and DMR loading for BOD (CBOD), TSS, NH3-N, and/or TKN in lbs/day for the year The age of the treatment plant defined as the number of years since the last major reconstruction to increase the organic or hydraulic capacity of the plant. The last calendar year minus the year the new construction was brought on-line. Bypass and overflow information. This is the number of bypass or overflow events of untreated wastewater due to heavy rain or equipment failure whether intentional or inadvertent from all collection systems tributary to the treatment facility. A.Describe the characteristics and quantity of sludge generated. B.If sludge is landspread, how many months of sludge storage does the plant have? This should include on-site and off-site storage from the treatment plant. The digestor capacity may be used in the calculation. A.Sludge Disposal Method B.The number of approved land disposal sites for sludge available, and how many months or years these disposal sites will these be available for use. Part 7 The number of sewer extensions installed in the community last year, the design population, design flow, and design BOD (CBOD) for each sewer extension. Part 8 Operator Certification Part 9 Financial Status Part 10 Subjective Evaluation Part 11 Summary Sheet ADEM Form 417 07/15 m3 Page 2 of 17 183 State of Alabama MWPP Annual Report Department of Environmental Management Instructions to the Operator-in-Charge 1.Complete all sections of the MWPP Report to the best of your ability. 2.Parts 1 through 8 contain questions for which points will be generated. These points are intended to communicate to the Department and the governing body or owner the actions necessary to prevent effluent violations. Enter the point totals from Parts 1 through 8 on Part 11: Summary Sheet. 3.Add the point totals on Part 11: Summary Sheet. 4.Submit the MWPP Report to the governing body and the consulting engineer and owner for review and approval. 5.The governing body should pass a resolution which contains the following points: a.The resolution should acknowledge the governing body or owner has reviewed the MWPP Report. b.The resolution should indicate what actions will be taken to prevent effluent violations. c.The resolution should provide any other information the governing body or owner deems appropriate. 6.The MWPP Report and the resolution must be submitted by May 31 st to Municipal Section, Water Division, ADEM, P.O. Box 301463, Montgomery, AL 36130-1463. ADEM Form 417 07/15 m3 Page 3 of 17 184 Facility Name: City Of Fairhope WWTP Part 1: Influent Loading/Flows A.List the average monthly volumetric flows and BOD 5 (CBOD5) loadings received at your facility during the last calendar year. ** B. Column 1 Column 2 Column 3 Average Average Monthly Average Monthly BOD5 (CBOD5) Loading BOD5 Flowrate Concentration (CBOD5) Month (MGD) (mg/I} (lbs/day**) January 2.1068 232.06 4140.24 February 2.1661 157.07 3147.74 March 2.2165 124.92 2357.06 April 2.3040 143.94 2802.83 May 2.3594 124.95 2471.97 June 1.9340 190.15 3138.91 July 2.5868 162.65 3423.30 August 3.1352 121.08 2969.59 September 1.8817 127.97 2004.27 October 1.8419 158.39 2437.89 November 2.0147 143.96 2352.14 December 2.2945 154.57 3170.08 Annual Avg. 2.2368 153.47 2868.00 As reported on NPDES Discharge Monitoring Reports (DMRs) and as required by EPA's NPDES Self-Monitoring System, User Guide, March 1985. List the average design flow and average design BOD5 (CBOD5) loading for the facility below. you are not aware of these design quantities, contact your consulting engineer. Average Design Flow Design Criteria 4.00MGD 90% of the Design Criteria 3.60MGD Average Design BOD5 (CBOD5) Loading (lbs/day) 11,676 10,508.4 ADEM Form 417 07/15 m3 Page 4 of 17 If 185 C. D. E. How many times did the monthly flow (Column 1) to the WWTP exceed 90% of design flow? _______ (Check the appropriate point total) Ii] 0 - 4 = 0 points D 5 or more = 5 points How many times did the monthly flow (Column 1) to the WWTP exceed the design flow? ______ (Check the appropriate point total) Ii] 0 = 0 points D 1 - 2 = 5 points D 3-4 =10 points D 5 or more =15 points How many times did the monthly BOD5 (CBOD5)* loading (lbs/day) (Column 3) to the WWTP exceed 90% of the design loading? _______ (Check the appropriate point total) Ii] 0-1 = 0 points D 2 -4 =5 points D 5 or more =10 points F.How many times did the monthly 8OD5 (CBOD5)* loading (lbs/day) (Column 3) to the WWTP exceed the design loading? _______ (Check the appropriate point total) Ill 0 = 0 points D 1 = 10 points D 2 =20 points D 3 =30 points D 4 =40 points D 5 or more =50 points G.Enter each point value marked for C through F and enter the sum in the appropriate blank below. C points = 0 D points = 0 E points = 0 F points = 0 TOTAL POINTS VALUE FOR PART 1 0 Enter this value on Part 11: Summary Sheet. *To obtain equivalent BOD5 loading for comparison with design loading for those permittees using influent CBOD5 , divide annual average CBOD5 , loading in lbs/day from Part 1, A by 0.7. ADEM Form 417 07/15 m3 Page 5 of 17 186 F ·i·t N City Of Fairhope WWTP ac11 y ame: Part 2: Effluent Quality/Plant Performance A.List the monthly average permit limits for the facility in the blanks below and the average monthly effluent DMR B0D 5 , (CBOD 5) TSS, NH 3-N and/or TKN concentration produced by the facility during the last calendar year. ( 1)NPDES Permit Concentration B005 (CBOD5) TSS NH T N TKN Months (mg/I) (mg/I) (mg/I) (mg/I) Permit 12 15 30 10 20 Limit (2)DMR Concentration B00 5 (CBOD 5) TSS NH 3-N TKN Qtr Month (mg/I} (mg/I) (mg/I) (mg/I) 1 January 2.18 1.28 0.080 1.060 February 0.73 0.84 0.477 1.059 March 1.60 1.14 0.18 1.07 2 April 2.80 1.06 0.229 1.049 May 2.32 1.76 0.070 0.955 June 2.11 1.32 0.054 1.043 3 July 1.95 0.88 0.042 0.76 August 2.00 0.67 0.006 1.02 September 1.56 0.57 0.906 0.078 4 October 1.77 0.89 0.344 1.560 November 2.17 0.92 0.594 1.738 December 2.13 0.97 0.223 1.138 Annual Avg. 1.94 1.03 0.0267 1.044 ADEM Form 417 07/15 m3 Page 6 of 17 187 B.List the monthly average permit limit and DMR loadings below. (1)NPDES Permit Loading Months Permit 12 Limit (2)DMR Loading Qtr Month 1 January February March 2 April May June 3 July August September 4 October November December Annual Avg. BOD5 (CBOD5) (lbs/day) 500 BODs (CBOD5) (lbs/day) 38.44 14.38 20.27 21.59 29.42 28.33 42.76 53.25 24.35 27.45 36.34 43.33 31.66 TSS (lbs/day) 1000 TSS (lbs/day) 22.89 16.23 20.91 20.75 34.48 22.09 19.06 18.27 9.05 13.72 15.17 19.09 19.31 NHrN (lbs/day) 333 NHrN (lbs/day) 1.42 9.96 3.28 4.23 2.15 0.92 1.23 0.16 13.14 5.20 9.36 4.37 4.62 TKN (lbs/day) Report TKN (lbs/day) 18.89 20.52 19.85 20.09 18.39 16.92 16.30 26.89 1.22 31.39 29.73 21.82 20.17 C.During the past year did the BOD5 (CBOD5) concentration (mg/I) and/or loading (lbs/day) exceed the product of 1.4 times the monthly average permit limit during two months of any consecutive quarters? (Check the appropriate point total.) [j] No = 0 points D Yes = 121 points ADEM Form 417 07/15 m3 Page 7 of 17 188 D.During the past year did the BOD5 (CBOD5) concentration (mg/I) and/or loading (lbs/day), exceed the monthly average permit limit during four months of any two consecutive quarters? (Check the appropriate point total.) [j] No = 0 points D Yes = 121 points E.During the past year did the effluent TSS concentration (mg/I) or loading (lbs/day) exceed the product of 1.4 times the monthly average permit limit during two months of any two consecutive quarters? (Check the appropriate point total.) [j] No = O points D Yes = 121 points F.During the past year did the TSS concentration (mg/I) and/or loading (lbs/day) exceed the monthly average permit limit during four months of any two consecutive quarters? (Check the appropriate point total.) [j] No = O points 0 Yes = 121 points G.During the past year did the NH 3-N or TKN concentration (mg/I) and/or loading (lbs/day) exceed the product of 1.4 times the monthly average permit limit during two months of any two consecutive quarters? (Check the appropriate point total.) [j] No = 0 points D Yes = 121 points H.During the past year did either the NH3-N or TKN concentration (mg/I) and/or loading (lbs/day), exceed the monthly average permit limit during four months of any two consecutive quarters? (Check the appropriate point total.) [j] No = 0 points D Yes = 121 points I.Enter each point value checked for C through H in the blanks below. C Points = 0 D Points = 0 E Points = 0 F Points = 0 G Points = 0 H Points = 0 HIGHEST INDIVIDUAL POINT VALUE FOR PART 2 (C-H) Enter this value on Part 11: Summary Sheet. __ O __ (HIGHEST POINT= 121) ADEM Form 417 07/15 m3 Page 8 of 17 189 Facility Name: City Of Fairhope WWTP Part 3: Age of the Wastewater Treatment Facility A.What year was the wastewater treatment plant constructed or last reconstructed? Subtract the above answer from the report year to determine age: Age = (Last Calendar year) -(Answer to A) Age 7 2022 2015 ______ )-( ______,_ = Enter Age in Part C below. 2015 B.Check the type of treatment facility employed. C. X Mechanical Treatment Plant --- ___ Aerated Lagoon ___ Stabilization Pond ___ Other (Specify: Factor 2.0 1.5 1.0 1.0 Multiply the factor listed next to the type of the facility your community employs by the age of your facility to determine the total point value for Part 3: 2 7 14 x ____ _ = TOTAL POINT VALUE FOR PART 3 (Factor) (Age) Enter the above value on Part 11: Summary Sheet. If the total point value exceeds 40, enter 40 on Part 11: Summary Sheet. ADEM Form 417 07/15 m3 Page 9 of 17 190 Facility Name: City Of Fairhope WWTP Part 4: Bypassing and Overflows A.How many bypass or overflow events of untreated wastewater occurred in the last year at the WWTP due to heavy rain? O B. How many bypass or overflow events of untreated wastewater occurred in the last year prior to the headworks of the WWTP due to heavy rain? 7 C.How many of the bypass or overflow events listed in Parts A and B have been corrected such that future bypass or overflow events at the same location due to heavy rain are not anticipated? 7 D.Add together Answers A and Band subtract Answer C from that total. A+ B - C = o (Check the appropriate point total .) [j] O = O points □1 = 5 points D 2 =10 points □ 3 =15 points D 4 =20 points D 5 =25 points D 6 = 30 points □ 7 = 35 points D 8 =40 points D 9 =45 points D 10 =50 points □ 11 or more = 100 points E.How many bypass or overflow events of untreated wastewater occurred in the last year at the WWTP due to equipment failure? (This includes clogged/broken lines or manholes.) O F.How many bypass or overflow events of untreated wastewater occurred in the last year due to equipment failure prior to the headworks of the WWTP? (This includes clogged/broken lines or manholes.) 11 G.How many of the bypass or overflow events listed in Parts E and F have been corrected such that future bypass or overflow events at the same location due to the same equipment failure are not anticipated? 11 H.Add together Answers E and F and subtract Answer G from that total. E + F - G = O (Check the appropriate point total.) D 2 =10 points D 3 =15 points D 6 = 30 points D 7 = 35 points [j] 0 = 0 points D 4 =20 points D 8 =40 points D 1 = 5 points D 5 =25 points D 9 =45 points D 10 =50 points D 11 or more =100 points I.Add point values checked in D and H and enter the total in the blank below. TOTAL POINT VALUE FOR PART 4 0 Enter this value on Part 11: Summary Sheet. All bypass or overflow events that have occurred in the last year (for any reason) must be individually reported with this MWPP report. ADEM Form 417 07/15 m3 Page 10 of 17 191 Facility Name: City Of Fairhope WWTP Part 5: Sludge Quantity and Storage A.Please provide information concerning sludge quantity, characteristics, and storage practices based on available data as requested on the MWPP Sewage Sludge Survey, ADEM Form 419. B.How many months of sludge storage capacity does the wastewater treatment facility have available, either on-site or off-site? (i.e., How many months can the facility operate without land spreading or disposing of sludge?) Four Months (Check the appropriate point total.) Greater than or equal to 4 months Less than 4 months, but greater than or equal to 3 months Less than 3 months, but greater than or equal to 2 months Less than 2 months, but greater than or equal to 1 month Less than one month TOTAL POINT VALUE FOR PART 5 0 Enter this value on Part 11: Summary Sheet. Part 6: Sludge Disposal Practices and Sites EJ =0 points □ =10 points □ =20 points □ =30 points □ =50 points A.Please provide the sludge disposal practices and site information based on available data as requested on the MWPP Sewage Sludge Survey, ADEM Form 419. B.How many months or years does the facility have access to and approval for sufficient land disposal sites to provide proper land disposal? (Check the appropriate point total.) 36 or more months 24 -35 months 12 -23 months 6 -11 months Less than 6 months [j] = O points D = 10 points D = 20 points D = 30 points D = 50 points TOTAL POINT VALUE FOR PART 6 Enter this value on Part 11: Summary Sheet. ADEM Form 417 07/15 m3 0 Page 11 of 17 192 Facility Name: City Of Fairhope WWTP Part 7: New Development Are there any major new developments (industrial, commercial, or residential) in the last calendar year or anticipated in the next 2-3 years such that either flow or BOD5 (CBOD5 ) loadings to the sewage system could significantly increase? Estimate additional loadings below. Design Design Design Population: _______ Flow: ______ MGD BOD5 (CBOD5 ): ____ lbs/day Equivalent (PE) List industrial and/or residential developments. Residential sewer connections rose 6.24% in 2022 from 12,159 to 12,918 We do not anticipate a significant impact to flows or loading. Will the additional loading overload the plant? (Check the appropriate point total.) Ii] No = O points D Yes = 121 points Enter the point total in the blank below. TOTAL POINT VALUE FOR PART 7 ____ O ___ (highest point total= 121) Enter this value on Part 11: Summary Sheet. Part 8: Operator Certification Complete the Plant and Collection System Personnel Inventory, ADEM Form 441. Do both the plant operator and collection system staffing comply with ADEM Administrative Code; Division 10, Operator Certification Program? (Check the appropriate point total.) Ii] Yes = 0 points D No= 121 points TOTAL POINT VALUE FOR PART 8 ____ o ___ (highest point total= 121) Enter this value on Part 11: Summary Sheet. ADEM Form 417 07/15 m3 Page 12 of 17 193 Facility Name: City Of Fairhope WWTP Part 9: Financial Status A.Are User-Charge Revenues sufficient to cover operation and maintenance expenses? If no, how are O&M costs being financed? Include user charge rates. Water and Sewer connection fees, and rates are used to cover operation cost and capital improvement for the water and wastewater department. Please see attached water Pl t Residential Minimum __________ us ra e --------'/1,000 gal. Industrial Minimum and sewer rates __________ Plus rate --------'/1,000 gal. Monthly residential rate based on 6,000 gallons usage $ _____________ _ B.What financial resources are available to pay for the wastewater improvements and/or reconstruction needs? Connection fees, monthly rates, and Municipal bonds C.Please attach a rate sheet and the most recent audit, if available. Rate sheet is attached Part 10 : Subjective Evaluation A.Describe briefly the physical and structural conditions of the wastewater treatment facility. The last major upgrade was finished in fall of 2015. The WWTP is maintained per manufacturer recommendations. All equipment throughout the wastewater plant has been maintained and is in good operating order. B.Describe the general condition of the sewer system (sewer lines, manholes, lift stations). Repairs and upgrades are continually being done throughout the system. ADEM Form 417 07/15 m3 Page 13 of 17 194 WATER RATES 10/1/2021 Till 10/1/2022 In Town $12.03/minimum $2. 74/1000 gallons Out of Town $15.48/minimum $3.92/1000 gallons SEWER RATES In Town $18.50/minimum $4. 75/1000 gallons Out of Town $20.50/minimum $5. 75/1000 gallons 195 WATER RATES 10/1/2022 Till Replaced by Council In Town $12.03/minimum $2.39/1000 gallons Out of Town $15.48/minimum $3.92/1000 gallons SEWER RATES In Town $22.50/minimum $5. 75/1000 gallons Out of Town $20.50/minimum $6.00/1000 gallons 196 C.What sewage system improvements does the community have planned for construction in the next 5 years? There are several projects that are in the works. The Church Street transmission line coming to the WWTP has been completed. Several liftstations are being upgraded and smoke testing looking for infiltration that is ongoing or planned. D.What is the theoretical design life of the plant, and what is the estimated remaining useful life ofthe wastewater treatment facility? With the upgrades completed in 2015, engineers expect the theoretical design life of the wastewater treatment plant to be 15 to 18 years. E.What problems, if any, over the last year have threatened treatment or conveyance within the system? Large amounts of rain in a short period are the biggest threat but as of this time it has not been an issue F.Is the community presently involved in formal planning for treatment facility upgrading? The community can be heard and participate through the regular city council meetings held on the second and fourth Monday of each month G.How many days in the last year were there residential backups at any point in the collectionsystem for any reason other than clogging of the lateral connection? o H.Does the plant have a written plan for preventive maintenance on major equipment items? If yes, describe. Standard operational procedures are based on equipment maintenance schedules provided by the manufacturer. ADEM Form 417 07/15 m3 Page 14 of 17 197 I.Does this preventive maintenance program depict frequency of intervals, types of lubrication, and other preventive maintenance tasks necessary for each piece of equipment? (Check the appropriate response.) [j] Yes D No J.Are these preventive maintenance tasks, as well as equipment problems, being recorded and filed so future maintenance problems can be assessed properly? (Check the appropriate response.) [j] Yes D No K.Describe any major repairs or mechanical equipment replacement made in the last year and include the approximate cost for those repairs. Do not include major treatment plant construction or upgrading programs. Regular maintenance on the WWTP, Lift Stations and Collection System replace or repair equipment as needed. Included but not limited to replacing motors,pumps,bearings,drives and electrical components. The collection system routinely clean lift station wet wells,man holes and jetting lines. It is also an ongoing task to smoke test and camera lines. L.List any additional comments. (Attach additional sheets if necessary.) ADEM Form 417 07/15 m3 Page 15 of 17 198 Facility Name: City Of Fairhope Wastewater Treatment Plant Part 11: Summary Sheet 1.Enter in the values from Parts 1 through 8 in the left column below. Add the numbers in the left column to determine the MWPP Report point total the wastewater system generated for the previous calendar year. Actual Values Maximum Possible Part 1 points 80 points Part 2 points 121 points Part 3 14 points 40 points Part 4 points 200 points Part 5 points 50 points Part 6 points 50 points Part 7 points 121 points Part 8 points 121 points Total 14 points 783 points 2.Check the facility type that best describes the plant's treatment and disposal of wastewater. [j] Mechanical plant with surface water dischargeD Aerated Lagoon or stabilization pond with surface water dischargeD Mechanical plant using land disposal of liquid wastesD Aerated Lagoon or stabilization pond using land disposal of liquid wastes 3.Check the range that describes the action needed to address problems identified in the report. [j] 0 -70 points Actions as Appropriate* D 71 -120 points Departmental Recommendation Range* D 121 -783 points Municipality Action Range* *Other actions may be required by NPDES outside the scope of this report. 4.Complete the Municipal Water Pollution Prevention Resolution Form, ADEM Form 418. ADEM Form 417 07/15 m3 Page 16 of 17 199 5.In Question 1, do any of the actual point values in the left column equal the maximum possible points in the right column? (Check the appropriate response.) D Yes Ii] No If yes, provide a written explanation for this situation in the space below. ADEM Form 417 07/15 m3 Page17of17 200 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 1. 2. 3. 4. PLANT AND COLLECTION SYSTEM PERSONNEL INVENTORY FACILITY NAME: Fairhope Wastewater Treatment Plant AL0020842 PLANT GRADE: 3 PERMIT NUMBER: PLANT SUPERINTENDENT: Dennis Scott, Plant Manager SYSTEM MANAGER: Jason Langley,Water &Wastewater Superintendtent PLANT OPERATORS: NAME Jason Langley, Superintendent Tim Manuel,Asst Superintendent Dennis Scott,Plant Manager Robert Nall Mike Brault Alice Taylor Brad Deyton Chesley Bing Tony James Mike Davis COLLECTION SYSTEM OPERATORS: Thomas Jones,Collections Manager Ben Babbin Craig Brown Josh Salter MANAGEMENT/SUPERVISOR OPERATOR(S): GRADE OR TRAINEE STATUS 2 4 4 4 3 2 2 2 2 3 1C 1C 1C Trainee GRADE 1-C 40 1 1---------4-----1 OPERATOR NO. C003489 C003050 C008511 C007982 C005352 C009324 C004441 C008684 C008039 C006607 C008749 Erik Spreckels Christopher Safley Brent Merriweather TEL.# TEL.# 251-990-0139251-928-8003 EXP.DATE 06/30/2025 08/31/2025 01/31/2025 10/31/2023 12/31/23 11/31/23 08/31/2024 01/31/2023 12/31/2023 03/31/2024 08/31/2024 Trainee Electrician Trainee GRADE I 40 1 AVERAGE NUMBER OF EMPLOYEES PER SHIFT: ,__ _____ __.___ ___. GRADE II 40 4 l----.c,_;:;.... __ --4-_...;__--1 GRADE Ill 160 2 1---------4-----1 GRADE IV 160 2 1---__;.....c....;;. __ --4-_::...._--1 DESIGNATED TRAINEE(S) LABORATORY MAINTENANCE OTHER PLANT WORKERS OPERA TOR SHIFTS NORMALLY WORKED EACH DAY: SUN MON TUES WED 1ST X X X X 2ND X X X 3RD X X X ADEM USE ONLY THURS X X X FRI X X X 1STrn2 2ND 1 3RD 1 SAT X 1. DOES PLANT OPERATOR STAFFING COMPLY WITH DIVISION 10 OF ADEM ADMINISTRATIVE CODE? 2. DOES COLLECTION SYSTEM OPERATOR STAFFING COMPLY WITH DIVISION 10 OF ADEM ADMINISTRATIVE CODE? ADEM FORM 441 8/02 START TIME 7AM YES 2PM 10PM NO 201 MWPP SEWAGE SLUDGE SURVEY Note: Permittees that submitted the "Annual Report Review Form" for sludge to the EPA may submit a copy with the MWPP in lieu of this Attachment Facility Background Information: Permit Number: AL0020842 1.Facility Information Name: ------------- Street Address: County: 2.Facility Contact Name: Title: Telephone: Permittee Name: Mailing Address: Facility Flow Information: City of Fairhope, Wastewater Treatment Plant 300 North Church Street, Fairhope Alabama 36532 Baldwin Jason Langley / Dennis Scott Superintendent / Plant Manager 251-928-8003 I 251-99 0-0139 City of Fairhope, Water and Wastewater PO Box 429 Fairhope Alabama 36533 1.Facility Wastewater Treatment Capacity Average Daily Flow: 2.24 MGD ---------- Facility Design Capacity: 4.00 MGD ---------- 2.Estimated Septage Quantity Handled (Residuals Removed from Septic Tank Systems) Average Domestic Septage: _____ 0_.0_0 _____ gallons per month Average Commercial Septage: _____ 0 _.O _0 _____ gallons per month 3.Method of Septage Processing [J Mixed with Influent Wastewater for Treatment [J Mixed with Sewage Sludge f0 We do not except any septage 4.Estimated Percentage Contributing Wastewater Flow Residential: 97 % Industrial: ________ % Other: 03 % Describe: Small business and restaurants -------- 5.List type of wastewater treatment process(es) utilized at this facility: Digestion, Aeration, Bioset Process (Class A EQ) 6.Estimated sewage sludge wasting rate at this facility: 7.Estimated untreated sludge received from off site: ___________ ,lb /day dry weight or ____ 9_0_,_00_0 ____ g,allons per day ___________ .lb/day dry weight or _____ 0_._00 _____ g,allons per day 8.Estimated percent solids of combined sewage sludge prior to treatment: ____ 1 _.0 _0 ___ % ADEM Form 419 07/15 m1 Page 1 of 4 202 9.List the sewage sludge treatment processes used in preparing sludge for final use or disposal: Sludge Quantity (untreated pounds per day) Bioset Process, Class "A" EQ Sludge 24098 Alkalinity & Heat Treatment Backup Class "B" Drying Beds 10.Estimate the total volume of sludge generated:4398 (dry U.S. tons per year) Sludge Disposal Methods 1.Which of the following describes the current method of sewage sludge disposal for this facility? Current Practices Quantity Proposed Practices (dry U.S. tons/year) Approved by ADEM Approved by ADEM Yes No Yes No a.0 Land Application, Bulk Shipped � □ 4398 � □ D Agriculture □ □ □ □ D Forest □ □ D D D Public Contact D D □ □ D Lawn/Home Garden □D □ □ b.D Land Application, Bagged/Other Container □D □ □ D Agriculture D D □DD Forest □D □DD Public Contact D D D □ D Lawn/Home Garden □ □ □ □ c.D Incineration □ □ □ □ d.0 Subtitle D Landfill (Disposal Only)□D □ □ e.D Lined Treatment Lagoon or Stabilization Pond D D □D f.D Unlined Lagoon or Stabilization Pond D □□ D g.D Other (Please Describe)□ □ □ □ 2.If "f' was selected above and sludge is stored for two (2) or more years, enter the distance between the surface disposal site and the property line: ________ feet ADEM Form 419 07/15 m1 Page 2 of 4 203 Pollutant Concentrations: 1.Enter the total concentrations of the following analytes using existing data. Do not enter TCLP results. Concentration Detection Level Analyte (mg/kg or ppm) Sample Type Sample Date Of Analysis Arsenic mg/kg Grab 03/16/2022 ND Cadmium mg/kg Grab ND Chromium mg/kg Grab 1.8 Copper mg/kg Grab 16.6 Lead mg/kg Grab 05/16/2022 1.2 Mercury mg/kg Grab 0.20 Molybdenum mg/kg Grab ND Nickel mg/kg Grab ND Selenium mg/kg Grab 08/30/2022 ND Zinc mg/kg Grab 91.0 Ammonium-Nitrogen mg/kg Grab 36.5 Nitrate-Nitrogen mg/kg Grab 14.4 Total Kjeldahl Nitrogen mg/kg Grab 11/30/2022 7360 2.Enter the estimated or determined percent solids of the sewage sludge when sampled for the above analysis: 25 % Treatment Provided for Sewage Sludge at the Facility: 1.Which class of pathogen reduction does the sewage sludge meet at the facility? (As defined in 40 CFR Part 503) 0 Class A 0 Alternative A1 -Time and Temperature 0 Alternative A2 -Alkaline Treatment D Alternative A3 -Analysis and Operation D Alternative A4 -Analysis Only D Alternative AS -Process to Further Reduce Pathogens (PFRP) D Heat Drying D Thermophilic Aerobic Digestion 0 Heat Treatment D Pasteurization D Gamma Ray Irradiation D Beta Ray Irradiation D Composting D Alternative A6 -PFRP Equivalent ____________________ _ D Class B D Alternative B 1 -Fecal Coliform Count D Alternative B2 -Process top Significantly Reduce Pathogens (PSRP) D Aerobic Digestion D Air Drying D Anaerobic Digestion D Composting D Lime Stabilization D Alternative B3 -PSRP Equivalent _____________________ _ D Neither or Unknown ADEM Form 419 07/15 m1 Page 3 of 4 204 Vector Attraction Control: D Option 1 -Minimum 38% Reduction in Volatile Solids D Option 2 -Anaerobic Processes with Bench-Scale Demonstration of Volatile Solids Reduction D Option 3 -Aerobic Processes with Bench-Scale Demonstration of Volatile Solids Reduction D Option 4 -Specific Oxygen Uptake Rate (SOUR) for Aerobically Digested Sludge D Option 5-Aerobic Processes plus Elevated Temperature 0 Option 6-Raised pH to 12 and Retained at 11.5 D Option 7 -75% Solids with No Unstabilized Solids D Option 8 -90% Solids with Unstabilized Solids D Option 9 -Injection Below Land Surface D Option 10 -Incorporation into Soil within 6 or 8 Hours D Option 11 -Covering Active Sewage Sludge Unit Daily D None of the Above Groundwater Monitoring: 1.If disposal practice is surface disposal or land application, is groundwater monitoring required or performedat this site? 0Yes* EJ No *If yes, please submit a copy of the groundwater monitoring reports along with this survey. Also, please provide the approximate depth to groundwater and the groundwater monitoring procedures used to obtain the data. Land Application of Sewage Sludge: Answer the following questions if sewage sludge is applied to land. 1.If sewage sludge is land applied in bulk form, what type of crop or other vegetation is grown on this site? Sod,Bermuda hay for summer and ryegrass hay for winter. 2.If sewage sludge is land applied in bulk form, what is the nitrogen requirement for this crop or vegetation? Our sludge is Class "A" EQ. The Nitrogen requirement for grass and hay is approximately 400 pounds for Bermuda and 100 pounds for Ryegrass 3.If sewage sludge is land applied in bulk form, briefly describe the nature of any complaints filed from neighbors? No official complaints filed with the City of Fairhope. ADEM Form 419 07/15 m1 Page 4 of 4 205 NPDES Sanitary Sewer Overflow {SSO) Event Reporting Form version 1.1 (Submission#: HPE-EY91-5SZAZ, version 2) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSOID Submission ID Form Input SSO-00208099 HPE-EY91-5SZAZ General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.01.06 09:54:34 -06:00 Reason: Submission Data Location: State of Alaba ma All publicly or privately owned wastewater treatment plants holding an NPDES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Ad min. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the pop up. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report each time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24-hour notification and 5-day report concurrently." 1/6/2022 9:54:34 AM Page 1 of 5 .\ \ u-k206 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned SSO ID Assigned SSO ID SSO-00208099 SSO Event -Information Date/Time SSO Event Started: I Date 1/3/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 1/3/2022 Did the SSO occur during wet weather? No I ,222 pm Time I ,2,so pm Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. 1/6/2022 9:54:34 AM Page 2 of 5 \ 1: � \ ! " 207 Report Estimated Volume Discharged as Value Estimated Volume Discharged (in gallons) 2000 Indicate source of discharge event Manhole County in which 550 occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.5184206,-87 .9140394 Note Please specify either the street address or location description for the discharge Street Address 355 South Mobile St City Fairhope State AL ZIP Code 36532 Location Description 30.51884 -879140394 Known or suspected cause of the discharge Backup due to grease in line Destination of discharge Storm Drain Note: If the SSO discharge first entered a storm drain or drainage ditch, you must also provide the first named creek or river that receives the flow from that storm drain/drainage ditch. Provide the first named creek or river that receives the flow. Mobile Bay Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? Yes Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes 1/6/2022 9:54:34 AM Page 3 of 5 \ tr rk 208 Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Monitor and clean line more frequently Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Press Release Placement of Signs Press release date: 1/3/2022 Date signs were placed: 1/3/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 1/3/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Line was clogged due to grease clogging line Revisions Revision Revision Date Revision By Revision 1 1/3/20221:50 PM Dennis Scott Revision 2 1/6/2022 9:34 AM Dennis Scott 1/6/2022 9:54:34 AM Page 4 of 5 ,\ •I\uk 209 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the infonnation submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the infonnation, I believe the submitted infonnation to be true, accurate, and complete. I am a1<1Bre that there are significant penalties for knowngly submitting false infonnation, including the possibility of fine and imprisonment. Signed By Dennis Scott on 01/06/2022 at 9:42 AM 1/6/2022 9:54:34AM Page 5 of 5 � • "1 rk210 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.1 (Submission#: HPF-DDAT-QA3AT, version 1) Details Submission Alias NP DES Sanitary Sewer Overflow (SSO) Event Report 550 ID SSO-00208251 Submission ID HPF-DDAT-QA3AT Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.02.11 09:19:06 -06:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NPDES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the pop up. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report each time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24-hour notification and 5-day report concurrently." 2/11/2022 9:19:06 AM Page 1 of 5 211 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? Yes Method of Initial Notification to ADEM: Email Provide the Date/Time of the Initial Notification to ADEM: I Date 0211112022 Person that notified the Department First Name Last Name Thomas Jones Phone Type Number Mobile 251-422-3072 Extension I 08:29 am Time Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned SSO ID SSO-00208251 SSO Event -Information DatefTime SSO Event Started: I Date �2/10/2022 Is the SSO on-going? No DatefTime SSO Event Stopped: 2/11/2022 9:19:06 AM I 07:00 pm Time Page 2 of 5 212 I 02/10,2022 Date Did the SSO occur during wet weather? No I 08'20 pm Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1 ,000 ,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Value Estimated Volume Discharged (in gallons) 275 Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.53602655915708,-87.8920721501329 Note Please specify either the street address or location description for the discharge Street Address 705 Greenwood Ave City Fairhope State AL ZIP Code 36532 Location Description Manhole in street. Known or suspected cause of the discharge THERE WAS A CLOG DO TO GREASE AND RAG NEAR MANHOLE. Destination of discharge Ground Absorbed Storm Drain Note: If the SSO discharge first entered a storm drain or drainage ditch, you must also provide the first named creek or river that receives the flow from that storm drain/drainage ditch. Provide the first named creek or river that receives the flow. Big Head Gulley 2/11/2022 9:19:06 AM Page 3 of 5 213 Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? No Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. WE will clean line in area one monthly schedule. Please attach supporting information, if applicable: 705 Greenwood AVE.pdf-02/11/2022 09:01 AM Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 2/10/2022 Indicate Other Officials Notified (check all that apply): State Health Department State Health Department notification date: 2/11/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) NONE PROVIDED 2/11/2022 9:19:06AM Page 4 of 5 214 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I cerlify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am a111Bre that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed Thomas Jones on 02/11/2022 at 9 :05 AM By 2/11/2022 9:19:06AM Page 5 of 5 215 OATE Sewer Plugged Lat•l'$1 Plugged Backed Up On Street Bae� U On Propert FAIRHOPE WASTEWATER FIELD REPORT CALL TIME r:ne & Date 11' • 2J n Cave In -Street Main Llne Break Cave In � Property Manhole Cover Off FIELD REPORT DESCRlP"tlON 0\1 3567 te.al us x Grease Stoppage . Uft Staflon Failure �ootSwppa� Other: B_}'; /11,lu I),• •I Date; z 11 • ll Time.: 7' \ L 11 ,., I •u➔ I,. " " , . ' I<{(,.( ,. �< (' ... [,. •) ,, .. Cl;;., ,.,,,-Jr;,_ r:/ Ir Floor Drain !BY: -'"\!r ... ,-< o.i_.,__'il,-,, • 1 7 'J,} ,1k. "'-"'Gil "'� H-'""'·•"-J .. -,\_{ Ste • �" o,;- L.•t • 1 , +-\ ''"'> + " ... 11.ol'# f. r l," •1 '\,1,.J 1 ,_,.., (1 ..J4 l)i,,�.f:-(J..V, .J. " "' ),, -1;' ., �.:•'r< · t:J l1";, �11 { ,,-.,4 1,� Ii j ,;v, f-c> /14.-,"I "';,,. DATE: BACKED UP : .E 1.Bath Tub I Sho er Other.: 216 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.1 (Submission#: HPG-15EW-83PXH, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSO ID SSO-00208415 Submission ID HPG-15EW-83PXH Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.03.08 12:20:03 -06:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the popup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report each time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24-hour notification and 5-day report concurrently." 3/8/2022 12:20:03 PM Page 1 of 5 217 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned SSO ID SSO-00208415 550 Event -Information Date/Time SSO Event Started: I Date 3/8/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 3/8/2022 Did the SSO occur during wet weather? No I m1s am Time I m4Dam Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. 3/8/2022 12:20:03 PM Page 2 of 5 218 Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) <=1,000 gal Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.5143191,-87.8987829 Note Please specify either the street address or location description for the discharge Street Address 505 Dogwood Ave City Fairhope State AL ZIP Code 36532 Location Description NONE PROVIDED Known or suspected cause of the discharge Line blocked due to grease and rags/wipes clogging line Destination of discharge Ground Absorbed Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action 3/8/2022 12:20:03 PM Page 3 of 5 219 Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Line was cleaned and inspected with camera spillage went into a dry detention pond and was cleaned and discenfected Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 3/8/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 3/8/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Pipe was previously lined pipe was found to be in good shape stoppage was believed to be due to buildup of grease and rags/wipes area affected was cleaned and discenfected 3/8/2022 12:20:03 PM Page 4 of 5 220 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am a"18re that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Dennis Scott on 03/08/2022 at 11 :47 AM 3/8/2022 12:20:03 PM Page 5 of 5 221 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.1 (Submission #: HPH-4R9K-4YR61, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSOID Submission ID Form Input SSO-00208555 HPH-4R9K-4YR61 General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.04.22 20:44:25 -05:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the po pup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report each time you submit a notification/report. If you are able to complete all of the infonmation in the first submittal, please indicate the status of ♦Submit both the Initial 24-hour notification and 5-day report concurrently." 4/22/2022 8:44:25 PM Page1of5 222 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned SSO ID SSO-00208555 550 Event -Information Date/Time SSO Event Started: I Date 4/22/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 4/22/2022 Did the SSO occur during wet weather? No I 04'42 pm Time I 0520 pm Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. 4/22/2022 8:44:25 PM Page 2 of 5 223 Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) 1,000 < gallons <= 10,000 Indicate source of discharge event Broken Line County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.5180812, -87 .9048565 Note Please specify either the street address or location description for the discharge Street Address GATSON AVE AND SOUTH CHURCH ST City FAIRHOPE State AL ZIP Code 36532 Location Description CORNER OF GATSON AVE AND SOUTH CHURCH ST Known or suspected cause of the discharge A CONTRACTOR BORED INTO A PUMP LINE Destination of discharge Storm Drain Note: If the SSO discharge first entered a storm drain or drainage ditch, you must also provide the first named creek or river that receives the flow from that storm drain/drainage ditch. Provide the first named creek or river that receives the flow. Mobile Bay Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? No Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes 4/22/2022 8:44:25 PM Page 3 of 5 224 Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. PUMP LINE WAS REPAIRED SPILL WAS CONTAINED AND CLEANED UP WrTH VACUM TRUCK AREA WAS CLEANED AND DISCENFECTED. Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 4/22/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 4/22/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) NONE PROVIDED 4/22/2022 8:44:25 PM Page 4 of 5 225 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am a111Bre that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Dennis Scott on 04/22/2022 at 8:33 PM 4/22/2022 8:44:25 PM Page 5 of 5 226 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.1 (Submission#: HPH-ZZDT-A8VQ1, version 1) Details Submission Alias NP DES Sanitary Sewer Overflow (SSO) Event Report SSOID Submission ID Form Input SSO-00208882 HP H-ZZDT-A8VQ1 General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.05.27 11 :50:07 -05:00 Reason: Submission Data Location : State of Alabama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the popup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report each time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of +submit both the Initial 24-hour notification and 5-day report concurrently." 5/27/2022 11 :50:07 AM Page 1 of 5 227 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned SSO ID SSO-00208882 550 Event -Information Date/Time SSO Event Started: I Date 5/26/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 5/26/2022 Did the SSO occur during wet weather? No I 08;45 pm Time Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. 5/27/2022 11 :50:07 AM Page 2 of 5 228 Report Estimated Volume Discharged as Value Estimated Volume Discharged (in gallons) 500 Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO{s): Map Help link Latitude/Longitude of discharge 30.5138769,-87 .8608967 Note Please specify either the street address or location description for the discharge Street Address 19875 Thompson Hall City Fairhope State AL ZIP Code 36532 Location Description Manhole at (30.5138769, -87.8608967) near fire station. Known or suspected cause of the discharge Vehicle wreck broke two power poles that caused power outage. SSO at manhole before bypass pump could be started. Destination of discharge Other (Please Describe) Please describe the �Other� destination(s) of the discharge: Contained in the area of manhole. Area was cleaned and disinfected. Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No SSO Event -Corrective Action 5/27/2022 11 :50:07 AM Page 3 of 5 229 Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Automatic bypass pump/Generator Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 5/27/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 5/27/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Due to vehicle collision two power poles were hit and caused a power outage. The power outage caused Thompson Hall lift station to be without power causing an SSO at a manhole upstream from lift station. Bypass pump was started to stop the SSO until power was restored. 5/27/2022 11 :50:07 AM Page 4 of 5 230 NPDES Sanitary Sewer Overflow {SSO) Event Reporting Form version 1.2 (Submission#: HPK-37 JF-R4VAC, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report 550 ID SSO-00209028 Submission ID HPK-37JF-R4VAC Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.07.11 08:44:31 -05:00 Reason: Su bmission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the pop up. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Base map button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 7/11/2022 8:44:31 AM Page 1 of 5 231 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSOto the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned SSO ID SSO-00209028 550 Event -Information Date/Time SSO Event Started: I Date 7/10/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date !110/2022 Did the SSO occur during wet weather? Yes I 09,oo pm Time Io.,,. pm Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. 7/11/2022 8:44:31 AM Page 2 of 5 232 Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) <=1,000 gal Indicate source of discharge event Lift Station County in which 550 occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s ): Map Help link Latitude/Longitude of discharge 30.484062,87 .933102 Note Please specify either the street address or location description for the discharge Street Address 17876 scenic hwy City fairhope State AL ZIP Code 36532 Location Description Lift Station at the Grand Hotel Known or suspected cause of the discharge Transducer malfunctioned Destination of discharge Storm Drain Note: If the SSO discharge first entered a storm drain or drainage ditch, you must also provide the first named creek or river that receives the flow from that storm drain/drainage ditch. Provide the first named creek or river that receives the flow. Mobile Bay Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? No Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes 7/11/2022 8:44:31 AM Page 3 of 5 233 Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Replaced Transducer Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 7/10/2022 Indicate Other Officials Notified (check all that apply): State Health Department State Health Department notification date: 7/11/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Transducer had dropped off of hanger support. We remounted unit and cleaned area with vacuumed truck and disinfected lift station. 7/11/2022 8:44:31 AM Page 4 of 5 234 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. � I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am aoore that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Thomas Jones on 07/11/2022 at 8:30 AM 7/11/2022 8:44:31 AM Page 5 of 5 235 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.2 (Submission#: HPK-9KMH-KKWD8, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSOID SSO-00209191 Submission ID HPK-9KMH-KKWD8 Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.07.19 11 :09:23 -05:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NPDES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the popup. At the bottom of the po pup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 7/19/202211:09:22AM Page 1 of 5 236 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City ofFairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned SSO ID SSO-00209191 550 Event -Information Date/Time SSO Event Started: I Date 7/18/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 7/18/2022 Did the SSO occur during wet weather? No I 02,33 pm Time I 02,45 pm Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. 7/19/2022 11 :09:22 AM Page 2 of 5 237 Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) 1,000 < gallons <= 10,000 Indicate source of discharge event Lift Station County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.552096,-87 .890535 Note Please specify either the street address or location description for the discharge Street Address 01 Woodland DR City Fairhope State AL ZIP Code 36532 Location Description At Woodlands Lift Station Known or suspected cause of the discharge Air Release broke Destination of discharge Ground Absorbed Other (Please Describe) Please describe the �Other� destination(s) of the discharge: Discharge ran off into Fly Creek Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No 7/19/202211:09:22 AM Page 3 of 5 238 SSC Event - Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Replaced air release Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Press Release Placement of Signs Press release date: 7/19/2022 Date signs were placed: 7/18/2022 Indicate Other Officials Notified (check all that apply): State Health Department State Health Department notification date: 7/19/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Air release valve was replaced Area was cleaned and disinfected 7/19/2022 11 :09:22 AM Page 4 of 5 239 Agreements and Signature{s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am av.are that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Thomas Jones on 07/19/2022 at 11 :01 AM 7/19/202211:09:22AM Page 5 of 5 240 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.2 (Submission#: HPK-X763-C99YN, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSO ID SSO-00209214 Submission ID HPK-X763-C99YN Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.08.13 11 :00:20 -05:00 Reason: Submission Data Location: State of Al abama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the pop up that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the pop up. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of �Submit both the Initial 24- hour notification and 5-day report concurrently." 8/13/2022 11 :00:20 AM Page 1 of 5 241 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Pennit Number AL0020842 Pennittee City ofFairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin ftssigned 550 ID Assigned SSO ID SSO-00209214 S50 Event -Information Date/Time SSO Event Started: I Date 8/12/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 8/12/2022 Did the SSO occur during wet weather? No I os,20 pm Time I 06,06 pm Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. 8/13/2022 11 :00:20 AM Page 2 of 5 242 Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) 1,000 < gallons <= 10,000 Indicate source of discharge event Lift Station County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.55325887727954,-87.89177091011955 Note Please specify either the street address or location description for the discharge Street Address 101 Fly Creek road City Fairhope State AL ZIP Code 36532 Location Description SSO was at Publix lift station Known or suspected cause of the discharge We must of had debris get in pump and stop up pumps causing the to over heat and over loads to trip. Destination of discharge Creek or River Ground Absorbed Provide the first named creek or river that receives the flow. Fly Creek Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? Yes Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No 8/13/2022 11 :00:20 AM Page 3 of 5 243 SSO Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. We have cleaned the wet well to help prevent this situation .Also educating the citizen on what not to put in sewer system. Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 8/12/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 8/13/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) NONE PROVIDED 8/13/2022 11 :00:20 AM Page 4 of 5 244 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I cerlify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am ali\8re that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed Thomas Jones on 08/13/2022 at 10:47 AM By 8/13/2022 11 :00:20 AM Page 5 of 5 245 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.2 (Submission#: HPM-1VS5-ATSF7, version 1) Details Submission Alias NP DES Sanitary Sewer Overflow (SSO) Event Report SSO ID SSO-00209358 Submission ID HPM-1VS5-ATSF7 Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.08.19 07:45:00 -05:00 Reason: Submission Data Location: State of Al abama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the po pup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 8/19/2022 7:45:00 AM Page 1 of 5 246 Indicate which of the following describes the status of this SS0 notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this 550 to the Department by a method other than AEPACS (e.g. SS0 Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SS0 hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned 550 ID SSO-00209358 550 Event -Information Date/Time SS0 Event Started: I Date 8/18/2022 Is the SS0 on-going? No Date/Time SS0 Event Stopped: I Date 8/18/2022 Did the SS0 occur during wet weather? Yes Time Time Was the SS0 caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? Yes Note: For notifiable SSOs caused by an extreme weather event (e.g., hurricane) that FLOODS the ENTIRE sewer system AND are TOO NUMEROUS TO COUNT, the permittee is not required to provide information that cannot be practicably captured (e.g., source/structure, the estimated discharge volume, the destination and/or receiving waterbody, the corrective actions taken, or the potential impacts). Do not mark extreme weather event if these criteria are not met. 8/19/2022 7:45:00 AM Page 2 of 5 247 Describe the nature of the extreme weather event Since 6:00 AM we have received over 6 inches of rain and is forecasted to rain for several more hours during the day Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) <=1,000 gal Indicate source of discharge event Lift Station County in which 550 occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Note When reporting for an extreme weather event, please specify a general location for the spill. Latitude/Longitude of discharge 30.533508669555193,-87 .87617 4 71690972 Note Please specify either the street address or location description for the discharge Street Address 21773 Meadowbrook Drive City Fairhope State AL ZIP Code 36532 Location Description Area of the lift station Known or suspected cause of the discharge Bypass pump lost prime during swap over of main station. Destination of discharge Ground Absorbed Other (Please Describe) Please describe the �Other� destination(s) of the discharge: Contained in the area of the lift station. Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed 8/19/2022 7:45:00 AM Page 3 of 5 248 Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Current and future system upgrades on the collection system to stop infiltration. Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 8/18/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 8/19/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Severe weather affected the entire Fairhope area, over 6 inches of rain. 8/19/2022 7:45:00 AM Page 4 of 5 249 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I cerlify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am aViBre that there are significant penalties for knowngly submitting false information, including the possibility af fine and imprisonment. Signed By Timothy Manuel on 08/19/2022 at 7:28 AM 8/19/2022 7:45:00 AM Page 5 of 5 250 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.2 (Submission#: HPM-1HB6-QXGKB, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report 550 ID SSO-00209357 Submission ID HPM-1 HB6-QXGKB Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.08.18 21 :50:00 -05:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NPDES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Ad min. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 1 0 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the pop up. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 8/18/2022 9:50:00 PM Page 1 of 5 251 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City ofFairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned SSO ID SSO-00209357 550 Event -Information Date/Time SSO Event Started: I Date 8/18/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 8/18/2022 Did the SSO occur during wet weather? Yes Time Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? Yes Note: For notifiable SSOs caused by an extreme weather event (e.g., hurricane) that FLOODS the ENTIRE sewer system AND are TOO NUMEROUS TO COUNT, the permittee is not required to provide information that cannot be practicably captured (e.g., source/structure, the estimated discharge volume, the destination and/or receiving waterbody, the corrective actions taken, or the potential impacts). Do not mark extreme weather event if these criteria are not met. 8/18/2022 9:50:00 PM Page 2 of 5 252 Describe the nature of the extreme weather event Since 6:00 AM we have received over 6 inches of rain and is forecasted to rain for several more hours during the day Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) 75,000 < gallons <= 100,000 Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Note When reporting for an extreme weather event, please specify a general location for the spill. Latitude/Longitude of discharge 30.52394 7793121177,-87 .89589668405283 Note Please specify either the street address or location description for the discharge Street Address Fairwood Blvd and Ashley Drive City Fairhope State AL ZIP Code 36532 Location Description Two manholes in the area of Fairwood and Ashley Drive Known or suspected cause of the discharge Heavy rain overwhelming the system Destination of discharge Drainage Ditch Note: If the SSO discharge first entered a storm drain or drainage ditch, you must also provide the first named creek or river that receives the flow from that storm drain/drainage ditch. Provide the first named creek or river that receives the flow. Big Mouth Gully Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? No 8/18/2022 9:50:00 PM Page 3 of 5 253 Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Current and future system upgrades on the collection system to stop infiltration. Please attach supporting infonnation, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Press Release Press release date: 8/18/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 8/18/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Severe weather affected the entire Fairhope area, over 6 inches of rain. 8/18/2022 9:50:00 PM Page 4 of 5 254 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am av18re that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Timothy Manuel on 08/18/2022 at 9:30 PM 8/18/2022 9:50:00 PM Page 5 of 5 255 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.2 (Submission#: HPM-1GP5-7VCC8, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSO ID SSO-00209355 Submission ID HPM-1 GP5-7VCC8 Form Input General Instructions Digitally signed by: Gl obalSign RSA OV SSL CA 2018 Date: 2022.08.18 21 :10:00 -05:00 Reason: Submission Data Location: State of Al abama All publicly or privately owned wastewater treatment plants holding an NPDES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Ad min. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the pop up. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of �Submit both the Initial 24- hour notification and 5-day report concurrently." 8/18/2022 9:10:00 PM Page 1 of 5 256 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSOto the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Pennit Number AL0020842 Pennittee City of Fairhope Facility/Site Information Facility Name Fairhope \/v\/VTP Facility County Baldwin Assigned SSO ID Assigned SSO ID SSO-00209355 SSO Event -Information Date/Time SSO Event Started: I Date 8/18/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 8/18/2022 Did the SSO occur during wet weather? Yes I m10 am Time I 08,20 ,m Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? Yes Note: For notifiable SSOs caused by an extreme weather event (e.g., hurricane) that FLOODS the ENTIRE sewer system AND are TOO NUMEROUS TO COUNT, the permittee is not required to provide information that cannot be practicably captured (e.g., source/structure, the estimated discharge volume, the destination and/or receiving waterbody, the corrective actions taken, or the potential impacts). Do not mark extreme weather event if these criteria are not met. 8/18/2022 9:10:00 PM Page 2 of 5 257 Describe the nature of the extreme weather event Since 6:00 AM we have received over 6 inches of rain and is forecasted to rain for several more hours during the day Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) 50,000 <gallons<= 75,000 Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Note When reporting for an extreme weather event, please specify a general location for the spill. Latitude/Longitude of discharge 30.509294172927262,-87 .88198644507753 Note Please specify either the street address or location description for the discharge Street Address South of 200 Autumn Dr City Fairhope State AL ZIP Code 36532 Location Description Two manholes near 231 Spring Lake Drive, and 139 Destrehan Blvd Known or suspected cause of the discharge Heavy rain overwhelming the system Destination of discharge Creek or River Provide the first named creek or river that receives the flow. Cowpen Creek Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? Yes Did the discharge reach a designated swimming water? No 8/18/2022 9:10:00 PM Page 3 of 5 258 Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Current and future system upgrades on the collection system to stop infiltration. Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Press Release Press release date: 8/18/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 8/18/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Severe weather affected the entire Fairhope area, over 6 inches of rain. 8/18/2022 9:10:00 PM Page 4 of 5 259 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am all\Bre that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. ;;ned Timothy Manuel on 08/18/2022 at 8:53 PM 8/18/2022 9:10:00 PM Page 5 of 5 260 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.2 (Submission#: HPM-1H1S-C4Q1P, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSO ID SSO-00209356 Submission ID HPM-1 H1 S-C4Q1 P Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.08.18 21 :35:00 -05:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NPDES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the pop up that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the popup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 8/18/2022 9:35:00 PM Page 1 of 5 261 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City ofFairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned SSO ID SSO-00209356 S50 Event -Information Date/Time SSO Event Started: I Date 8/18/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 811812022 Did the SSO occur during wet weather? Yes Time Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? Yes Note: For notifiable SSOs caused by an extreme weather event (e.g., hurricane) that FLOODS the ENTIRE sewer system AND are TOO NUMEROUS TO COUNT, the permittee is not required to provide information that cannot be practicably captured (e.g., source/structure, the estimated discharge volume, the destination and/or receiving waterbody, the corrective actions taken, or the potential impacts). Do not mark extreme weather event if these criteria are not met. 8/18/2022 9:35:00 PM Page 2 of 5 262 Describe the nature of the extreme weather event Since 6:00 AM we have received over 6 inches of rain and is forecasted to rain for several more hours during the day Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) 10,000 < gallons <= 25,000 Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Note When reporting for an extreme weather event, please specify a general location for the spill. Latitude/Longitude of discharge 30.52187238227604,-87.89457127014721 Note Please specify either the street address or location description for the discharge Street Address Johnson Ave & Young Street City Fairhope State AL ZIP Code 36532 Location Description Manhole on Young Street, just south of Johnson Ave Known or suspected cause of the discharge Heavy rain overwhelming the system Destination of discharge Storm Drain Note: If the SSO discharge first entered a storm drain or drainage ditch, you must also provide the first named creek or river that receives the flow from that storm drain/drainage ditch. Provide the first named creek or river that receives the flow. Big Mouth Gully Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? No 8/18/2022 9:35:00 PM Page 3 of 5 263 Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No SSO Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Current and future system upgrades on the collection system to stop infiltration. Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Press Release Press release date: 8/18/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 8/18/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Severe weather affected the entire Fairhope area, over 6 inches of rain. 8/18/2022 9:35:00 PM Page 4 of 5 264 Agreements and Signature{s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I cerlify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immedi ately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am av.are that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Timothy Manuel on 08/18/2022 at 9:14 PM 8/18/2022 9:35:00 PM Page 5 of 5 265 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.2 (Submission#: HPM-1G5V-ZOD3T, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSOID Submission ID Form Input SSO-00209354 HPM-1G5V-Z0D3T General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.08.18 20:50:00 -05:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Ad min. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the po pup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different base map. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 8/18/2022 8:50:00 PM Page 1 of 5 266 Indicate which of the following describes the status of this 550 notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SS0to the Department by a method other than AEPACS (e.g. 550 Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this 550 event (i.e. AEPACS, 550 hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned SSO ID Assigned 550 ID SSO-00209354 SSO Event -Information Date/Time 550 Event Started: I Date 8/18/2022 Is the 550 on-going? No Date/Time 550 Event Stopped: I Date 8/18/2022 Did the 550 occur during wet weather? Yes I 09:30 am Time I 02:15 ,m Time Was the 550 caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? Yes Note: For notifiable SSOs caused by an extreme weather event (e.g., hurricane) that FLOODS the ENTIRE sewer system AND are TOO NUMEROUS TO COUNT, the permittee is not required to provide information that cannot be practicably captured (e.g., source/structure, the estimated discharge volume, the destination and/or receiving waterbody, the corrective actions taken, or the potential impacts). Do not mark extreme weather event if these criteria are not met. 8/18/2022 8:50:00 PM Page 2 of 5 267 Describe the nature of the extreme weather event Since 6:00 AM we have received over 6 inches of rain and is forecasted to rain for several more hours during the day Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) 10,000 < gallons <= 25,000 Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Note When reporting for an extreme weather event, please specify a general location for the spill. Latitude/Longitude of discharge 30.52023408264513,-87 .88418769836426 Note Please specify either the street address or location description for the discharge Street Address Behind 199 US-98 ALT Fairhope, AL 36532 City Fairhope State AL ZJP Code 36532 Location Description Behind Goodwill199 US-98 ALT Fairhope, AL 36532 Known or suspected cause of the discharge Heavy rain overwhelming the system Destination of discharge Drainage Ditch Note: If the SSO discharge first entered a storm drain or drainage ditch, you must also provide the first named creek or river that receives the flow from that storm drain/drainage ditch. Provide the first named creek or river that receives the flow. Cowpen Creek Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? No 8/18/2022 8:50:00 PM Page 3 of 5 268 Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No SSO Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Current and future upgrades on the collection system to stop infiltration. Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Press Release Press release date: 8/18/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 8/18/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Severe weather affected the entire Fairhope area, over 6 inches of rain. 8/18/2022 8:50:00 PM Page 4 of 5 269 Agreements and Signature{s) 17 17 SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. 17 I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. 17 I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am a111Bre that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Timothy Manuel on 08/18/2022 at 8:24 PM 8/18/2022 8:50:00 PM Page 5 of 5 270 NPDES Sanitary Sewer Overflow {SSO) Event Reporting Form version 1.2 (Submission#: HPM-16DM-T75NN, version 2) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSO ID SSO-00209313 Submission ID HPM-16DM-T75NN Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.08.18 19:4 0:00-05:00 Reason: Submission Data Location: State of Alaba ma All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the pop up. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 8/18/2022 7:40:00 PM Page 1 of 6 271 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Pennit Number AL0020842 Pennittee City of Fairhope Facility/Site Information Facility Name Fairhope 1/W./TP Facility County Baldwin Assigned 550 ID Assigned SSO ID SSO-00209313 550 Event -Information Date/Time SSO Event Started: I Date 8/18/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 8/18/2022 Did the SSO occur during wet weather? Yes I 08,32 am Time I 03,40 pm Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? Yes Note: For notifiable SSOs caused by an extreme weather event (e.g., hurricane) that FLOODS the ENTIRE sewer system AND are TOO NUMEROUS TO COUNT, the permittee is not required to provide information that cannot be practicably captured (e.g., source/structure, the estimated discharge volume, the destination and/or receiving waterbody, the corrective actions taken, or the potential impacts). Do not mark extreme weather event if these criteria are not met. 8/18/2022 7:40:00 PM Page 2 of 6 272 Describe the nature of the extreme weather event Since 6:00 AM we have received over 6 inches of rain and is forecasted to rain for several more hours during the day Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) 25,000 < gallons <= 50,000 Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Note When reporting for an extreme weather event, please specify a general location for the spill. Latitude/Longitude of discharge 30 .5139897 4370977,-87 .89854417910408 Note Please specify either the street address or location description for the discharge Street Address Dogwood and Middle Street City Fairhope State AL ZIP Code 36532 Location Description Two manholes in the area of Valley Street Lift Station: Dogwood/Middle, and Just south at curve near 556 Middle St. Known or suspected cause of the discharge Heavy rain overwhelming the system Destination of discharge Drainage Ditch Note: If the SSO discharge first entered a storm drain or drainage ditch, you must also provide the first named creek or river that receives the flow from that storm drain/drainage ditch. Provide the first named creek or river that receives the flow. Tatumville Gully Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? No 8/18/2022 7:40:00 PM Page 3 of 6 273 Did the discharge reach a designated swimming water? Unknown Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Waiting on parts to replace lift station. Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Press Release Placement of Signs Press release date: 8/18/2022 Date signs were placed: 8/18/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 8/18/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Severe weather affected the entire Fairhope area, over 6 inches of rain. 8/18/2022 7:40:00 PM Page 4 of 6 274 Revisions Revision Revision Date Revision By Revision 1 8/18/2022 11 :05 AM Dennis Scott Revision 2 8/18/2022 6:55 PM Timothy Manuel 8/18/2022 7:40:00 PM Page 5 of 6 275 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perfonn the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am alll8re that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. :;ned Timothy Manuel on 08/18/2022 at 7:27 PM 8/18/2022 7:40:00 PM Page 6 of 6 276 NPDES Sanitary Sewer Overflow {SSO) Event Reporting Form version 1.2 (Submission#: HPM-6VSQ-Y8969, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSO ID SSO-00209412 Submission ID HPM-6VSQ-Y8969 Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.08.25 16:30:01 -05:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the popup. At the bottom of the pop up is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 8/25/2022 4:30:00 PM Page 1 of 5 277 Indicate which of the following describes the status of this SSO notification/report: Submit Initial 24-hour notification Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned SSO ID Assigned SSO ID SSO-00209412 SSO Event -Information Date/Time SSO Event Started: I Date 8/25/2022 Is the SSO on-going? Yes Did the SSO occur during wet weather? Yes I o, '40 pm Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) 1,000 <gallons<= 10,000 8/25/2022 4:30:00 PM Page 2 of 5 278 Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.509294172927262,-87 .88198644507753 Note Please specify either the street address or location description for the discharge Street Address South of 200 Autumn Dr City Fairhope State AL ZIP Code 36532 Location Description East of the Sun lift station backed up, manholes near 231 Spring Lake Drive is overflowing Known or suspected cause of the discharge Continuing heavy rain since 9am 8/25/2022 Destination of discharge Drainage Ditch Note: If the SSO discharge first entered a storm drain or drainage ditch, you must also provide the first named creek or river that receives the flow from that storm drain/drainage ditch. Provide the first named creek or river that receives the flow. Cowpen Creek Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? No Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? No Was the affected area disinfected? No Are you aware of any other potential health or environmental impacts? No 8/25/2022 4:30:00 PM Page 3 of 5 279 SSO Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. On going and future system upgrades on the collection system to stop infiltration. Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Press Release Placement of Signs Press release date: 8/25/2022 Date signs were placed: 8/25/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 8/25/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Severe rain over the Fairhope area since 9am 8/25/2022 8/25/2022 4:30:00 PM Page 4 of 5 280 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalfofthe fa cility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am all\Bre that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Timothy Manuel on 08/25/2022 at 4:12 PM 8/25/2022 4:30:00 PM Page 5 of 5 281 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.2 (Submission#: HPM-6S17-9BCEB, version 2) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSO ID SSO-00209359 Submission ID HPM-6S 17-9BCEB Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.08.26 10: 19:59 -05:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the popup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of �Submit both the Initial 24- hour notification and 5-day report concurrently." 8/26/2022 10:19:59 AM Page 1 of 5 282 Indicate which of the following describes the status of this 550 notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this 550 to the Department by a method other than AEPACS (e.g. 550 Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this 550 event (i.e. AEPACS, 550 hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned 550 ID SSO-00209359 550 Event -Information Date/Time SS0 Event Started: I Date 8/25/2022 Is the 550 on-going? No Date/Time 550 Event Stopped: I Data 8/25/2022 Did the 550 occur during wet weather? Yes I ,o,•s am Time !,uspm Time Was the 550 caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. 8/26/2022 10: 19:59 AM Page 2 of 5 283 Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) 50,000 <gallons<= 75,000 Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.51398974370977,-87.89854417910408 Note Please specify either the street address or location description for the discharge Street Address Dogwood and Middle City Fairhope State AL ZIP Code 36532 Location Description Two manholes in the area of Valley Street Lift Station: Dogwood/Middle, and Just south at curve near 556 Middle St. Known or suspected cause of the discharge Continuing heavy rain since 9am 8/25/2022 Destination of discharge Drainage Ditch Note: If the SSO discharge first entered a storm drain or drainage ditch, you must also provide the first named creek or river that receives the flow from that storm drain/drainage ditch. Provide the first named creek or river that receives the flow. Tatumville Gully Did the discharge enter an unnamed tributary prior to entering the first named creek or river listed above? No Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? No Was the affected area disinfected? No 8/26/2022 10: 19:59 AM Page 3 of 5 284 Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. Continue upgrades on collection system Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Press Release Press release date: 8/25/2022 Date signs were placed: 8/25/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 8/25/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No .Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) Severe rain over the Fairhope area since 9am 8/25/2022 Revisions Revision Revision Date Revision By Revision 1 8/25/2022 1 :33 PM Thomas Jones Revision 2 8/26/2022 10:09 AM Timothy Manuel 8/26/202210:19:59 AM Page 4 of 5 285 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am all\Bra that thera are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Timothy Manuel on 08/26/2022 at 10:09 AM 8/26/202210:19:59AM Page 5 of 5 286 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.3 (Submission#: HPM-ZR.1 F-E2VCD, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report 550 ID SSO-00209423 Submission ID HPM-ZR1 F-E2VCD Form Input General Instructions Digitally signed by: GlobalSign RSA OV SSL CA 2018 Date: 2022.09.26 08:44:39 -05:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NPDES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Ad min. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the popup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 9/26/2022 8:44:39 AM Page 1 of 5 287 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned SSO ID Assigned SSO ID SS0-00209423 SSO Event -Information Date/Time SSO Event Started: I Date 9/25/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 9/25/2022 Did the SSO occur during wet weather? No I 11c45 am Time I ,2,,s pm Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. 9/26/2022 8:44:39 AM Page 2 of 5 288 Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) <=1,000 gal Indicate source of discharge event Broken Line Lift Station County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s ): Map Help link Latitude/Longitude of discharge 30.507 406,-87 .907088 Note Please specify either the street address or location description for the discharge Street Address 562 Southern Run City Fairhope State AL ZIP Code 36532 Location Description SSO was at lift station. Known or suspected cause of the discharge There was a broken pump fill cap causing used waste water to leak in lift station and ground around area. Destination of discharge Ground Absorbed Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No SSO Event -Corrective Action 9/26/2022 8:44:39 AM Page 3 of 5 289 Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. We made replaced pump fill cap. SSO was contained to area around lift station. We cleaned up the SSO with sewer vacuum truck . Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Notice not required Please explain why notice to the public was not required and, if cited as the reason why no notice was given, also give the reason why the SSO event was not a notifiable SSO: SSO was contained to area and was clean up to so there was no environment or public health risk. Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 9/26/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) NONE PROVIDED 9/26/2022 8:44:39 AM Page 4 of 5 290 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I cettify that I have personally examined and am familiar Vlith the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am ali\Bre that there are significant penalties for knoVlingly submitting false information, including the possibility of fine and imprisonment. Signed By Thomas Jones on 09/26/2022 at 8:09 AM 9/26/2022 8:44:39 AM Page 5 of 5 291 NPDES Sanitary Sewer Overflow {SSO) Event Reporting Form version 1.3 (Submission#: HPN-XNTE-VWT4T, version 3) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report 550 ID SSO-00209617 Submission ID HPN-XNTE-VWT4T Form Input General Instructions Digitally signed by: AEPACS Date: 2022.11.07 10:25: 19 -06:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Ad min. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the po pup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 11/7/2022 10:25:18 AM Page 1 of 5 292 Indicate which of the following describes the status of this SS0 notification/report: Submit the 5-day Report Prior to submitting this notification/report through AEPACS, did you make the first notification of this SS0to the Department by a method other than AEPACS (e.g. SS0 Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SS0 event (i.e. AEPACS, 550 hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned 550 ID SSO-00209617 550 Event -Information Date/Time SS0 Event Started: I Date � 1/02/2022 Is the SS0 on-going? No Date/Time SS0 Event Stopped: I Date 11/02/2022 Did the 550 occur during wet weather? No I 03,00 pm Time I 0320pm Time Was the 550 caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Value 11/7/202210:25:18AM Page 2 of 5 293 Estimated Volume Discharged (in gallons) 500 Indicate source of discharge event Broken Line County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.5095656,-87 .8853573 Note Please specify either the street address or location description for the discharge Street Address 19526 South Greeno Rd City Fairhope State AL ZIP Code 36532 Location Description Directly in front of Pelc lire Known or suspected cause of the discharge CONTRACTOR BROKE LINE Destination of discharge Ground Absorbed Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No SSO Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. LINE WAS REPAIRED AREA CLEANED AND DISCENFECTED SPILLAGE WAS VACUMED UP 11/7/202210:25:18AM Page 3 of 5 294 Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 11/02/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 11/03/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) NONE PROVIDED Revisions Revision Revision Date Revision 1 11/3/2022 10:18AM Revision 2 11/3/2022 10:31 AM Revision 3 1117/2022 10:04 AM 11/7/20221 0:25:18AM Revision By Dennis Scott Dennis Scott Dennis Scott Page 4 of 5 295 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I cerlify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am a111Bre that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Dennis Scott on 11/07/2022 at 10:04 AM 11/7/202210:25:18AM Page 5 of 5 296 NPDES Sanitary Sewer Overflow (550) Event Reporting Form version 1.3 (Submission#: HPN-XNJQ-JYXXY, version 2) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report 550 ID SSO-00209512 Submission ID HPN-XNJQ-JYXXY Form Input General Instructions Digitally signed by: AEPACS Date: 2022.11.03 10:45:21 -05:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NPDES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Ad min. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the po pup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of �Submit both the Initial 24- hour notification and 5-day report concurrently." 11/3/2022 10:45:21 AM Page 1 of 5 297 Indicate which of the following describes the status of this SSO notification/report: Submit revision/update of the 24-hour notification Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Pennit Number AL0020842 Pennittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned SSO ID Assigned SSO ID SSO-00209512 SSO Event -Information Date/Time SSO Event Started: I Date 11/02/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 11/02/2022 Did the SSO occur during wet weather? No Time Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Value 11/3/2022 10:45:21 AM Page 2 of 5 298 Estimated Volume Discharged (in gallons) 250 Indicate source of discharge event Manhole County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s ): Map Help link Latitude/Longitude of discharge 30.522900926957398,-87 .8867580043213 Note Please specify either the street address or location description for the discharge Street Address NONE PROVIDED City NONE PROVIDED State AL ZIP Code NONE PROVIDED Location Description NONE PROVIDED Known or suspected cause of the discharge GREASE AND RAGS CLOGGED LINE Destination of discharge Ground Absorbed Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No SSO Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. LINE WAS JETTED AND SPILLAGE WAS CONTAINED AND VACUMED UP AREA WAS DISCENFECTED AND SIGNS WERE PLACED 11/3/2022 10:45:21 AM Page 3 of 5 299 Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 11/02/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 11/03/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) NONE PROVIDED Revisions Revision Revision Date Revision 1 11/3/2022 10:04 AM Revision 2 11/3/2022 10:27 AM 11/3/2022 10:45:21 AM Revision By Dennis Scott Dennis Scott Page 4 of 5 300 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am all\Bre that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Dennis Scott on 11/03/2022 at 10:28 AM 11/3/2022 10:45:21 AM Page 5 of 5 301 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.3 (Submission#: HPP-39KY-SJRX2, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report 550 ID SSO-00209618 Submission ID HPP-39KY-SJRX2 Form Input General Instructions Digitally signed by: AEPACS Date: 2022.11.10 14:25:15 -06:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NPDES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Ad min. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the po pup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different base map. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of �Submit both the Initial 24- hour notification and 5-day report concurrently." 11/10/2022 2:25:15 PM Page 1 of 5 302 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? Yes Method of Initial Notification to ADEM: Email Provide the Date/Time of the Initial Notification to ADEM: I Date 11/1012022 Person that notified the Department First Name Last Name Thomas Jones Phone Type Number Mobile 2514223072 Extension 112'56 pm Time Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin Assigned 550 ID Assigned SSO ID SSO-00209618 550 Event -Information Date/Time SSO Event Started: I Date 11/10/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: 11/10/2022 2:25:15 PM Time Page 2 of 5 303 I 1111012022 Date Did the SSO occur during wet weather? No I 0945 am Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Range Estimated Volume Discharged (Range) <=1,000 gal Indicate source of discharge event Cleanout County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.52658424484293,-87 .8404104777 4889 Note Please specify either the street address or location description for the discharge Street Address 20685 Northwood Street City Fairhope State AL ZIP Code 365 32 Location Description SSO was coming out of homeowner cleanout near home. Known or suspected cause of the discharge The contractor for Riviera utilities bored through 8" main sewer downstream causing line not to flow properly. Destination of discharge Ground Absorbed Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes 11/10/2022 2:25:15 PM Page 3 of 5 304 Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. We had sewer main marked Contractor didn't locate be for working in area. Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 11/10/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 11/10/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) NONE PROVIDED 11/10/2022 2:25:15 PM Page 4 of 5 305 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am a111Bre that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Thomas Jones on 11/10/2022 at 2:16 PM 11/10/2022 2:25:15 PM Page 5 of 5 306 NPDES Sanitary Sewer Overflow {SSO) Event Reporting Form version 1.3 (Submission#: HPQ-1Z92-EB5B3, version 1) Details Submission Alias NPDES Sanitary Sewer Overflow (SSO) Event Report SSO ID SSO-00209635 Submission ID HPQ-1Z92-EB5B3 Form Input General Instructions Digitally signed by: AEPACS Date: 2022.12.19 14:24:52 -06:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NP DES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the popup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the +/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different basemap. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 12/19/2022 2:24:52 PM Page 1 of 5 307 Indicate which of the following describes the status of this SSO notification/report: Submit both the Initial 24-hour notification and 5-day report concurrently Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Permit Number AL0020842 Permittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin �signed SSO ID Assigned S50 ID SSO-00209635 SSO Event -Information Date/Time 550 Event Started: I Date 12/19/2022 Is the 5SO on-going? No Date/Time S50 Event Stopped: I Dato 12/19/2022 Did the SSO occur during wet weather? No I ,2,35 pm Time Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Range 12/19/2022 2:24:52 PM Page 2 of 5 308 Estimated Volume Discharged (Range) 1,000 < gallons <= 10,000 Indicate source of discharge event Lift Station County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.555304322022398,-87 .85271937302139 Note Please specify either the street address or location description for the discharge Street Address Falling water Blvd City Fairhope State AL ZIP Code 36532 Location Description At lift station 30.555304 -87.852719 Known or suspected cause of the discharge Power failure causing mission alarm system not to work properly. Destination of discharge Ground Absorbed Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No 550 Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. We are looking into add relay and re configuration mission wiring system. 12/19/2022 2:24:52 PM Page 3 of 5 309 Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 12/19/2022 Indicate Other Officials Notified (check all that apply): County Health Department County Health Department notification date: 12/19/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) NONE PROVIDED 12/19/2022 2:24:52 PM Page 4 of 5 310 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. � I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am aoore that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed Thomas Jones on 12/19/2022 at 1 :50 PM By 12/19/2022 2:24:52 PM Page 5 of 5 311 NPDES Sanitary Sewer Overflow (SSO) Event Reporting Form version 1.3 (Submission#: HPQ-8Y5Z-PJQSP, version 1) Details Submission Alias NP DES Sanitary Sewer Overflow (SSO) Event Report SSO ID SSO-00209850 Submission ID HPQ-8Y5Z-PJQSP Form Input General Instructions Digitally signed by: AEPACS Date: 2022.12.28 11 :04:52 -06:00 Reason: Submission Data Location: State of Alabama All publicly or privately owned wastewater treatment plants holding an NPDES permit are required to provide immediate notification to the Alabama Department of Environmental Management (ADEM), county public health officials, the public, and any other affected entity such as public water systems as soon as possible upon becoming aware of any notifiable sanitary sewer overflow (SSO) events. A "notifiable SSO", as defined in ADEM Admin. Code r. 335-6-6-.02(hh), is an overflow, spill, release or diversion of wastewater from a sanitary sewer system that either (1) reaches a surface water of the State or (2) may imminently and substantially endanger human health based on potential for public exposure including but not limited to close proximity to public or private water supply wells or in areas where human contact would be likely to occur. Immediate notification shall be provided within 24 hours of becoming aware of the event. This immediate notification may be made either verbally to the Department's SSO Hotline at (334) 27 4-4200 or electronically to the Department's Alabama Environmental Permitting and Compliance System (AEPACS) system. The follow-up report shall be submitted within five days of becoming aware of the SSO event using the Department's AEPACS system. Special Note: The Sanitary Sewer Overflow map allows users to see the locations of SSOs that have been reported to the Department. They are displayed on the map for 10 days after the SSO has ceased. The colors indicate the volume of the discharge. Click on any dot on the map and a popup will display information about the SSO(s). At the top of the popup that is displayed after clicking on a dot, there is a number that indicates the number of SSOs at that location. Users can cycle through them by clicking on the arrows at the top of the popup. At the bottom of the popup is a link ("click for eFile") that will take users to SSOs reported from that facility. The eFile entries that appear are sorted by date from most recent to oldest and contain only SSO reports. Users can zoom in and out by using the+/-buttons at the top left of the map, the scroll on their mouse, or by holding the Shift key down while clicking and dragging a box on the map to zoom in. The Switch Basemap button at the top right of the page allows users to select a different base map. Please also be aware that the SSOs reported to the Department will appear on a public map here. Processing NOTE: You should choose the correct status for this SSO notification/report EACH time you submit a notification/report. If you are able to complete all of the information in the first submittal, please indicate the status of ♦Submit both the Initial 24- hour notification and 5-day report concurrently." 12/28/202211:04:51 AM Page 1 of 5 312 Indicate which of the following describes the status of this SSO notification/report: Submit the 5-day Report Prior to submitting this notification/report through AEPACS, did you make the first notification of this SSO to the Department by a method other than AEPACS (e.g. SSO Hotline, Fax, Email)? No Regardless of the notification method used to first notify the Department of this SSO event (i.e. AEPACS, SSO hotline, fax, etc), was the initial notification made to the Department within 24 hours of becoming aware of the event? Yes Permittee Information Pennit Number AL0020842 Pennittee City of Fairhope Facility/Site Information Facility Name Fairhope WWTP Facility County Baldwin k;signed SSO ID Assigned SSO ID SSO-00209850 SSO Event -Information Date/Time SSO Event Started: I Date 12/28/2022 Is the SSO on-going? No Date/Time SSO Event Stopped: I Date 12/28/2022 Did the SSO occur during wet weather? No Time I 07c30am Time Was the SSO caused by an extreme weather event (e.g. hurricane) that flooded the ENTIRE sewer system? No Note: If estimated volume discharged is known, the VALUE section should be completed. If you only select a RANGE, you should be aware that the estimated volume discharged will be considered to be the largest value of the range selected. Estimated volumes above 1,000,000 gallons must be entered as a VALUE. Report Estimated Volume Discharged as Range 12/28/202211:04:51 AM Page 2 of 5 313 Estimated Volume Discharged (Range) 1,000 < gallons <= 10,000 Indicate source of discharge event Broken Line County in which SSO occurred (check all that apply) Baldwin Note For detailed information on how to place a point on the map, please click the Map Help link below. Also, when reporting for an SSO(s) caused by an extreme weather event, please specify a general location for the SSO(s): Map Help link Latitude/Longitude of discharge 30.545084,-87.852839 Note Please specify either the street address or location description for the discharge Street Address State Hwy 181 and 104 City Fairhope State AL ZJP Code 36532 Location Description Comer of Hwy 181 And 104 in front of Shell Station Known or suspected cause of the discharge Contractor doing construction failed to cover up pipe in ditch Corporation Stop froze and busted releasing sewage Destination of discharge Other (Please Describe) Please describe the �Other� destination(s) of the discharge: Sewage was released into the ditch where it was contained and vacuumed up with a vac truck Did the discharge reach a designated swimming water? No Monitoring of the receiving water (i.e. visual survey or water quality sampling) is: Not Performed Was the affected area cleaned? Yes Was the affected area disinfected? Yes Are you aware of any other potential health or environmental impacts? No SSO Event -Corrective Action Describe corrective actions taken, plans to eliminate future discharges, and actions or plans to mitigate impacts to the environment and/or public health. PIPE AND STOP WAS REPAIRED BY CONTRACTOR 12/28/202211:04:51 AM Page 3 of 5 314 Please attach supporting information, if applicable: NONE PROVIDED Comment NONE PROVIDED Indicate efforts to notify public (check all that apply): Placement of Signs Date signs were placed: 12/28/2022 Indicate Other Officials Notified (check all that apply): State Health Department State Health Department notification date: 12/28/2022 Other States notified: NONE PROVIDED Were any public water supply intake locations affected? No Additional Attachments Additional Attachments NONE PROVIDED Comment NONE PROVIDED General Comments General Comments (Optional) This incident was not the fault of The City Of Fairhope this occurence was due to the contractor not backfilling the ditch thus allowing the fitting to freeze and bust the City of Fairhope cleaned the affected areas and discenfected 12/28/2022 11 :04:51 AM Page 4 of 5 315 Agreements and Signature(s) SUBMISSION AGREEMENTS I am the owner of the account used to perform the electronic submission and signature. I have the authority to submit the data on behalf of the facility I am representing. I agree that providing the account credentials to sign the submission document constitutes an electronic signature equivalent to my written signature. I have reviewed the electronic form being submitted in its entirety, and agree to the validity and accuracy of the information contained within it to the best of my knowledge. I certify that I have personally examined and am familiar wth the information submitted herein. Based on my inquiry of those individuals immediately responsible for obtaining the information, I believe the submitted information to be true, accurate, and complete. I am aV\Bre that there are significant penalties for knowngly submitting false information, including the possibility of fine and imprisonment. Signed By Dennis Scott on 12/28/2022 at 10:35 AM 12/28/2022 11:04:51 AM Page 5 of 5 316 RESOLUTION NO. BE IT HEREBY RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby authorizes and approves the request from the Fairhope Avenue Merchants to close Fairhope Avenue from Section Street to Church Street for First Friday Artwalk at 5:00 p.m. and reopen after Artwalk. BE IT FURTHER RESOLVED, That all streets that are closed for First Friday Artwalk are intended for pedestrians safety and our Downtown Merchants, therefore, no other merchants, vendors, etc. shall set up on City streets or sidewalks. Bands are approved on private property. ADOPTED ON THIS 8TH DAY OF MAY, 2023 Attest: Lisa A. Hanks, MMC City Clerk Jay Robinson, Council President 317 APPLICATION FOR USE OF THE CITY OF FAIRHOPE SIDEWALKS AND/OR STREETS We the undersigned hereby apply for the use of certain sidewalks and/or streets within the City of Fairhope and in connection withsaid application, furnish the following: 1. Wbk,h .--,;dewa]k do,.,., -"'...n lU.},r 4v,. b.,ku., 5,/,, r Ck,J,... 2.Date Requested: /JS o 11ultf�urs requested from: 5' ,,.,_ to f fM« 3.Renter's Name: .b,I.L!:l"=-l..1C.��_..!!�---f:..LI..L__!��=.!:;,,.__ _________________ _ Address: 1 � -Q I City: "�State: A L Phone Numbers: Z.,,C I• 91, 'I• Z. OI S' 4.Purpose ofUsc: 4,j 1,/.c/J. .,._ kJ/i,{,i,r S.Number of persons expected to attend (adults and minors): __ 3_.4>_· ___.,O_· _J,_. ____________ _ 6.Will there be alcohol on the premises during the event? -i, C S If requested, the Fairhope City Council may allow alcoholicbeverages. If alcohol is allowed. the user must adhere to all rules of the Alabama Beverage Control Board and its permitting process. All pcnnits required must be submitted to the City of Fairhope Police Chief at least 12 weeks prior to the event. 7.Describe any decorations, tents, sound equipment, staging, port-o-Jets, etc.: /!,•1t/s /,,);(/ k f eli.Jo�• '!J 8.Will you need electricity? Will you need water? £ves Yes No \JNo Rental Company: _________ _ For: f,.,,_4 S,,.11 ,I e,"'f t"UI, f Fo r: _________________ _ INDEMNITY AND HOLD HARMLESS AGREEMENT In consideration of the permission granted to me by the City of Fairhope to use the sidewalks and/or streets, I hereby indemnify andold harmless the City of Fairhope, its agents, servants and employees from any and all claims and causes of action that may arise from injury to me or third parties using the sidewalks and/or streets who are injured or suffer property damage that is in any way caused by my use of the sidewalks and/or streets. This indemnity and hold harmless agreement is given to the City of Fairhope to protect the City and its agents, servants and employees from cost of defense and claims for injuries and damages that may be causedeither directly or indircctly by my use of the sidewalks and/or streets. CLEANING AND CANCELLATION POLICIES L)At the conclusion of the event, the area will be inspected by a representative of the City. If the user has not cleaned up thepark and restored it to its original condition, the City will clean up the park and charge the user for the services. b.) All cancellations and/or date changes must be in writing and signed by the same person who signed the application and paidthe rental fees, and must be given to the Site Manager not less than 30 days prior to the event. No fee refunds will be made for cancellations made less than 30 days prior to the event. Fee refunds will be made by check, and delivered by mail, less the cost of City services, as assessed by the appropriate City staff forcleaning, or a 20% handling charge for cancellations. City Personnel:Fees Paid:Date:Ck.#: -OJJlceU•Ot,}y- ApplfCtllionSlgn,d/D(ll«/_ ___ P1rmlt/Dq,oslt F,n ___ Ulllndln CIII__,. ___ _ 318 DATE: ____ _ SIGNATURES of BUSINESSES & RESIDENCES Date ofStreetClosin :,:Jit.,s{ �0 , � �mes: .�; Oo ----- Type of Event:�--'-����.....:.......,1.---..._.__,__-+-____;;:;='-------------.,.....,...-----, \ Street(s) to be closed.;..· --'---=-a..=::;.aa-.,.'-='1111.-�..&-�--=--=-.a....;..-...-....._--=-.=¥...o....:�-.._ __fk� D INSIDE CBD: Signatures of approval from 75% of biz/res whose store fronts are directly affected by street to be closed (12 weeks prior) AND Notification to 100% of bus/res within 300 ft. of the event (30 days prior)* D OUTSIDE CBD: Signatures of 75% of businesses and residences within 300 ft. of street to be closed (12 weeks prior), AND notification to 100% of bus/res along the street to be closed (30 days prior)* *NOTIFICATIONS MUST BE GIVEN VIA U.S. MAIL, E-MAIL, OR DOOR-TO -DOOR, 4 WEEKS BEOFRETO YOUR EVENT. ALL SIGNATURES ARE DUE NO LATER THAN 12 WEEKS PRIOR TO EVENT DATE. 319 DATE: • Person(s) responsible for collecting and authenticating above signatures: Name _____ _ Phone . _____ _ 320 City of Fairhope Approval Special Event Request I q I ZS l �'5 l Date complete application submitted to Rental Facllltles Department Event: w �:.(.e.. L� i1 e., fv,� h -r Person Requesting: J � i,t.e, P1t->!:, ,f.. "'"' J Date of Event:....:��/....:(:..;:f":.... . .:../-=, ;..=------�----------- Please attach all supporting documentation. Approval: �I!�-Police Chlef/Designee .c£i£:z:L-1111'8D Director of Public Works/Deslgnee �mii Director of Community Events Disapproval: Police Chief Director of Public Wor1cs/Oesignee Director of Cor;nmunlty Events Date: 4/25/23 Date: 4/25/23 Date: 4/26/23 Date: Date: Date: Approx. security cost s 315.00 Approx. c�st city services s 250 □Route back to rental facilities department for application pa ckage finalization NOTES: J"'.--rt:. _ w: H �., � Co t.,I C..CM.vsc.i' ( � elf-,��)' Rev.6/19 � 321 APPLICATION FOR USE OF THE CITY OFF AIRHOPE SIDEWALKS AND/OR STREIJS We the undersigned hereby apply for the use of certain sidewalks and/or streets within the City ofFaimope and in coMection with said application, furnish the following: {)yNL 1.Which street and/or si dewalk do you wish to use? t{)<ntt l}t O A\£,/ fo.olrtft: .\-0 0Mt-: / Sl 000!\ 2.Date Requested:tv\a,1 \ £c \ ®'23 Hours requested from:� to )i � 3.RenteT'1Name: t;Q.Stl,f2l'\ Shoff-A&t Cw½$ Address: 40\ OtU£: A,)L City: f£\ State· '-"-1. ___ _ Mt:\ .. 4. Purposei> U1t!.Ql111141"""'.AGrM�IJiiillli,A., .. QIJlllc....J,.,&1M,..,N:�;i;;_-------------- 5_ Number ofptl'SOns expected to attend (adults and minon): ---............. -A,.�-� •. ._· ___________ _ 6.Will there be alcohol on the premises durina the event? 41 � If requested, the Faimope City Council may allow alcoholicbevera&cs. If alcohol is allowed, the user must adhere� of the Alabama Beverage Control Board and its permittingprocess. AU permiu required must be submitted to the City of Fairhope Police Chief at least 12 weeks prior to the event. 7.Describe any decorations, tents, sound equipment, staging, port-<rJcts. etc.:l '5 °t as T ½:+ 8.Will you need electricity? Will you need water? Yes Yes Rental Company: ---=:;:· ..... li.:..1.-;:;.,,,,.,,.._ __ _ £� For. ___ _ _/_NNno For: _______________ _ INDEM1'TJTY AND HOLD HARMLESS AGREEMENT In consideration of the permission granted to me by the City offai� to use the sidewalks and/or 1mets, I hereby indemnify and old hannless the City of Fairhope, Its aaents, servants and employees from any and all claims and causes of action that may arise m injury to me or third parties using the sidewalks and/or streets who are il\jured or suffer property dam11e that is in any way used by my use of the sidewalks and/or streets. This indemnity and hold harmless agreement is given to the City of Fairhope to prote ct the City and Its agents, servants and employees from cost of defense and claims for iqjuries and damages that may be caused either directly or indirectly by my use of the sidewalks and/or streets. CLEANING AND CANCELLATION POLICIES L)At the conclusion of the event, the area will be inspected by a representative of the City. lfthe user has not cleaned up thepark and restored it to Its original condition. the City will clean up the park and charae the user for the services.b.) All cancellations and/or date changes must be in writing and signed by the same person who signed the application and pajd the rental fees, and must be elven to the Site Manager not less than 30 days prior to the event. No fee refunds will be made for canc:ellatlons made less than 30 days prior to the event. Fee refunds will be made by check. and delivered by mail, less the cost ofctty services, as assessed by the appropriate City staff for cleanina. or a 20% handling charae for cancellations. We the undersigned have read and understand the Indemnity A&reemcnt as well u all rules and regulations contained in City Ordinance No. ,mi as set fonh by the governing body of the City ofFairbope, and will abide by these rules and re&Ulatiom, which include but are not limited to the Cancellation and Cleanln& policies. We also wtderstand that If, at any time, the City-appointed Law Enforcement Person cl that said rules aocl'muJations are not bein& followed, the function will be tenninated. · Date: ��� Renter's Slanature: City Personnel: FccsPaid: ¥°,� Date: '-f('2...S/ ZJ Ck.#:3Sfi-S'/ 322 's::;," t ... - DATE: 1\rx d 21 , lb 23 SIGNATURES of BUSINESSES & RESIDENCES Date of Street aos : M� \ � , .'a· 13 Times: ?\?m Type of Eve nt: AnoAA \ 'fun:lraite& -t.. � k.£..h Sb,JB.t.. {\ti; (eott.X. Street(s)tobeclased: Coto,,,. of ()41t.l &n� th™ 0v {J>fre& o.f-Ol\ J ak;ll(l t0 INSIDE CBD: Sisnatures of approval from 75" of biz/res whose store fronts are directly affected by street to be closed (12 weeks prior) AND Notification to 100% of bus/res within 300 ft. of the event (30 days prior)• 0 OUTSIDE CBD: Signatures of 75" of businesses and residences within 300 ft. of street to be dosed (12 weeks prior), AND notification to 100% of bus/res along the street to be close d (30 days prior)• •NOTIFICATIONS MUST BE GIVEN VIA U.S. MAIL, E-MAIL, OR DOOR-TO-DOOR, 4 WEEKS BEOFRE TO YOUR EVENT. ALL SIGNATURES ARE DUE NO LATER THAN U WEEKS PRIOR TO EVENT DATE. NAME ADDRESS PHONE SIGNATURE l' I Y f I '-., . ' I .... . " flY.1«L-.lf"'\ ?"\ \t) t-" �o� OA"-f\v� 'a5 • �lQo .. o4tl7 � a.AA'\ F .nr ""- .), ... �\._,. L.r i.1.-:.�• &,1· L7 � - . ' �t -, --,, ..... ... • _j.._ - Person(s) responsible for collecting and authenticating above signatures: Name _______ _ Phoe, ______ _ / //., 323 DAff: I\Q:,' 2\ f 2/J Z3 SIGNATURES of BUSINESSES & RESIDENCES Dat•ofStrMtCIDIIIW; bA� , � • a,?.J T1nlel:?\m -u,c TypeofEverit: GnolAll, \ fu.Jr:A&g. -f.�<,tO:-t, �O®, l\Oi:: (,aclp)\,. Straet(sl to be dOled: Cott'.YY of 1)11"'' (k., c&fi: ±!». Atl (M'Yl& .· o.f 4ac.. I iuA;;•a f.t 3 0 INSIOIEID: Sianatura of approval from 7S. or bir/ru whole st«e fronts ■re dlrectlv affec:ted bot street to be closed (U w"b prior) AND Nodfk:atlon to 100K of bus/res within 900 ft. of the MIit (30 days prior)• 0 OU1SID£ CIO:SlplmNs of79'ol bullnws and Nlldlftclll wltNII 300 ft. of lltrNtto be dosed (U weeks prior), ANO nottflcatlon to ioo. of bus/res aloCII the su.et to be doled (90 days prtor)• •NOT1F1CAT10NS MUIT •IMN VIA U.S. MM,IMAIL,01DOOA-�4 WIIIS.,._TOVOUAIWNT, ALLSICINA1UIIDAIIIDUIND IATa 1IWI UWIIIS ,_,.TO MN'l'DATt. HAW ADDlt!SS I ••... • " PHONE . j SIGNATURE • I . . I Br•"!o ..... "P. ,.� 4n'-\ OM'-A 11<-'2.SI. 30S. J 100 ,-:::::: � � Rf'i?,,/-. . PelSOl'l(S) responslilefor c:ollldllll and auttllntlcatllllbo¥a...,aaares: -------,._. _____ . 324 CITY OF FAIRHOPE STREET & SPECIAL EVENT CHECKLIST ALL INFORMATION AND DOCUMENTATION REGARDING YOUR EVENT MUST BE SUBMITIED TO THE CITY OF FAIRHOPE AT LEAST 12 WEE KS PRIOR TO YOUR EVENT ANY DOCUMENTATION TBA TIS SUBMITIED LESS THAN 12 WEEKS WILL NOT BE ACCEPTED Uv\ 1. Application, Cancellation Policy, Indemnity/Hold Harmless A1reement •l&ned, dated, and fees paid. 2. Letter to the City Council if you are makin& any special requests whk:h include but are not limited to street .closing, p ermission to have alcohol. law enforcement penonnlll, barricade,, and other event details. 3. Route/Map of Special Event !Emeraency Vehicle acces1 must be provided) Eltlmated Law Enrorcemeot/Penonnel COit: 5. �5 _. 4. NON-PROFIT ORGANIZATIONS: Proof of nonprofit natu1 {IRS letterhead} 5. Proof of llablllty inaunnce namin1 the Ci ty of Fairhope u additional i111ured for date or event nqueated. If 'I\ 6. Slpatures from� businesses/relidents directly affected by the street to be doled.V""'-7. Notifications to 100% of busineues & residents within 300 ft. of street to be closed (30 days ID advace) ,f\ 8. For South Park Event.. 1ipaturea from: Restaurant on Pier: _________________ _ Date: _______ _ 9. Event details (ltem1, lncludin& the ones listed below, must be removed itmnediat�v followin& event and park/street cleaned and reatored to oricinal condition. (If not, additional fees will be IDcun-ed,) S � _ � 31£> -✓ Law Enforcement Penonnel Provided by: LJ ½ or Mi" 'h� , 0\0:1,c,J iYtRrt\Sc..�'J J(,.' 1 Barricades Provided by: ________________ _ __ Stalin& _L Tents Port-o-lets Special tnasportation needs Provided by: ________________ _ Provided by: _t;�o_b ..... o ____________ _ provided by: ________________ _ provided by: ________________ _ Special electrical needs: _______________________ _ _ 10. AGENDA DATE TO MEET WITH CIT¥ COUNCIL (If required): ________ _ _ .>llffl closin& approved __ Alcahr;il approved __ ABC License if Riling alcohol __ PINS!n:et pemilt fees .-id 325 White Linen Night 5.18.23 Final Audit Report Created: By: Status: Transaction ID: 2023-04-25 Nick Martin (nicholas.martin@feirhopeal.gov) Signed CBJCHBCAABAAT7uct.vRgUrsVOxrQZaFU2W7fy83kUmcdf "White Linen Night 5.18.23" History ti Document created by Nick Martin (nicholas.martin@fairhopeal.gov) 2023-04-25 -3: 19:01 PM GMT � Document emailed to stephanie.hollinghead@fairhopeal.gov for signature 2023-04-25-3:19:31 PM GMT ti Email viewed by stephanie.hollinghead@fairhopeal.gov 2023-04-25 • 6:47:45 PM GMT 2023-04-26 If. Signer stephanie.hollinghead@fairhopeal.gov entered name at signing as Stephanie Hollinghead 2023-04-25 • 6:49:23 PM GMT 4 Document a-signed by Stephanie Hollinghead (stephanie.hollinghead@fairhopeal.gov) Signature Date: 2023-04-25 • 6:49:25 PM GMT • Time Source: server e.Document emailed to George Ladd (george.ladd@fairhopeal.gov) for signature 2023-04-25 -6:49:28 PM GMT � Email viewed by George Ladd (george.ladd@fairhopeal.gov) 2023-04-25 -6:50:30 PM GMT � Document a-signed by George Ladd (george.ladd@fairhopeal.gov) Signature Date: 2023-04-25 • 6:52:12 PM GMT• Time Source: server e.Document emailed to paige.crawford@fairhopeal.gov for signature 2023-04-25 -6:52:15 PM GMT ti Email viewed by paige.crawford@fairhopeal.gov 2023-04-26-12:18:32 PM GMT tft Signer paige.crawford@fairhopeal.gov entered name at signing as Paige Crafword 2023-04-26 • 12:19:28 PM GMT fJ Adobe Acrobat Sign 326 � Document a-signed by Paige Crafword (paige.crawford@fairhopeal.gov) Signature Date: 2023-04-26-12:19:30 PM GMT -Time Source: server 9 Agreement completed. 2023-04-26 • 12:19:30 PM GMT II Adobe Acrobat Sign 327 RECREATION BOARD NOMINEE (S) APPOINTMENTS REAPPOINTMENTS Lisa Atchley Scott Berry 5-Year Term The term shall end May 2028 328 Lisa, Please see below from the Recreation Board last meeting. Cathy Hudson made a motion to recommend to City Council that Lisa Atchley stay on the Recreation Board for a 5-year term, with Charlie Langham second the motion, none opposed. Charlie Langham made a motion to recommend to City Council that Scott Berry stay on the Recreation Board for a 5-year term, with Cathy Hudson second the motion, none opposed. Please let me know if you have any questions. Thank you, Lisa Atchley 329